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Letter of recommendation template

Use this letter of recommendation template to give references to a former student or a former team member. Tailor this sample to fit your feedback on that specific person. This letter may also be called “employee reference letter.”

Nobody likes a blank page when they’re asked to write a letter of recommendation – even if you have a lot to say, you might need some help to put your thoughts in order. We created a template to get you started and compiled some tips on how to flesh out your own letter.

What is a letter of recommendation?

Since your former student or employee asked you for a letter of recommendation, they’ll probably expect you to give positive feedback on their work. If you’re not sure whether you can actually recommend them, or if you don’t remember your interactions with them too well, you could let them know you’re unable to send a letter at this point.

How to write a letter of recommendation

So, what do you say in a letter of recommendation? Here’s an efficient process you can use from the start:

• Make sure you know the purpose of this letter.
• Think about the person asking the recommendation.
• Use our template to create the first draft of your letter.
• Shape the draft by cutting or adding information.

1. Know the purpose

What should be written in a letter of recommendation depends on the purpose of that letter. Is your former team member applying to a Master program, an internship, or a job? Who do you need to address the letter to and what will this person be most likely interested in?

The answers to these questions will help you include the right information. For example, if your former team member applies for an education program on machine learning, it’ll be more helpful if you included how well they did at a machine learning project under your supervision. Or, if you know that the job they wish to get requires leadership skills, give relevant examples, too.

If you don’t have this information, consider asking your former student or colleague for more details or choose more generic examples to include.

2. Think about the person asking for recommendation

It’s useful to refresh your memory on this person’s work or your own experiences with them. If they were a former student, they might have completed projects under your supervision. If they were a former team member, you could consult any available notes on their performance.

In general, try to answer these questions:

• What was my working relationship with this person?
• What projects did they work on under my supervision?
• Do I remember two examples of good performance or positive attitude exhibited by that person?
• What are two or three qualities I know this person has?
• Is there anything that’s particularly impressive about this person or their knowledge?

Answers to these questions will help you shape your letter of recommendation.

3. Start with our template

Here are two templates to get you started, one for a former employee and one for a former student:

Letter of recommendation for employee

Dear [ insert name ],

I am writing to recommend [ employee_name ]. [ He/She/They ] worked with us at [ company_name ] as a [ employee_job_title ] and [ reported to me/ worked with me ] in my position as [ insert your job title ].

As an employee, [ employee_name ] was always [ insert quality ]. During [ his/her/their ] time in my team, [ he/she/they ] managed to [ insert example ].

I’ve always put a premium on [ insert quality ] among my team members and [ employee_name ] never failed to deliver. An example was when [ insert example ].

[ Employee_name ] is a delight to work with and I wouldn’t hesitate to hire [ him/her/them ] again.

Should you have any further questions about [ him/her/them ], feel free to reach me at [ phone number ].

[ Your name and signature ]

Letter of recommendation for a former student

I am writing to recommend [ student_name ]. I am [ job_title ] at [ institution ] and [ student_name ] was my [ student/ PhD candidate/ lab assistant/ etc. ] for [ X months/ years ].

As a student, [ student_name ] was always [ insert quality ]. During [ his/her/their ] time in my class, [ he/she/they ] worked on [ insert projects ] and managed to [ insert example ].

I’ve always put a premium on [ insert quality ] among my students and [ student_name ] never failed to deliver. An example was when [ insert example ].

[ Student_name ] is [ insert personality attribute ] and I wouldn’t hesitate to collaborate with [ him/her/them ] again.

4. Personalize your draft

Our templates give you an outline of what you could include, but feel free to modify them or add as many examples as you think are important. Here are a few things to consider:

• Flesh it out . Use one or two sentences to give context to each of your examples.
• Use your own voice . Any piece of text will have more impact if it sounds natural and authentic.
• Be honest . Your former employee or student may be asked about the examples you provided. Don’t embellish to make them look good since this may come out eventually.

For example, see a modified letter of recommendation sample for two cases (the information and names included are fictional):

Sample letter of reference for an employee

Dear Ms Edwards,

I am writing to recommend May Thompson. She worked with me at Acme Inc. as a Senior Sales Manager and reported to me in my position as VP of Sales.

As an employee, May was always reliable and resourceful. During her time in my team, she managed to build a strong sales team from scratch. Her team exceeded our annual goals on closed deals for three consecutive years. May also conducted high-impact customer research and made a number of key recommendations for our product positioning strategies.

I’ve always put a premium on leadership and problem-solving qualities among my team members and May never failed to deliver on both fronts. An example was how she motivated her team members with multiple fun competitions that she also used as coaching opportunities for more junior employees. She also helped resolve a major conflict between the sales and product team regarding features our customers were asking for.

May is a delight to work with – a team player with a positive, can-do attitude all the way. I wouldn’t hesitate to hire her again if the opportunity arose.

Should you have any further questions, feel free to reach me at +10000000.

Sarah Potter

VP of Sales, Acme Inc.

Letter of recommendation example for students

To the admissions office of MIT,

I am writing to recommend Luke Thompson for your PhD program in chemical engineering. I am a professor of chemical engineering at Acme University for over 15 years and I specialize in nanotechnology. Mr Thompson was my student for two years before he got his Bachelor’s degree from Acme.

As a student, Mr Thompson always possessed a curious mind and was eager to learn. During his time in my class, he worked on various projects where he conducted research on nanotechnology and biotechnology. His grades on all these projects were outstanding, as his papers were well-researched, well-structured and offered brilliant insights. One example is his project about nanosensors and their impact on the field of biomedicine. We submitted this paper to a conference held in Berlin and got immediately accepted.

I’ve always put a premium on initiative and hard work among my students and Mr Thompson never failed to deliver. An example was when he and a couple of other students organized learning sessions with different professors. In these open sessions, any student could ask questions on each professor’s field of expertise. Mr. Thompson was the one who suggested that these sessions could work as informal career orientation for younger college or high school students, too.

Mr Thompson is intelligent, hard working and has a great passion for the field of chemistry and chemical engineering. I wouldn’t hesitate to collaborate with him in an academic capacity.

Should you have any further questions about him, feel free to reach me at +1000000.

Professor Sally McPhee

These two letter of recommendation samples give you an idea of how you could shape your own reference letter. Whether it’s a letter of recommendation from employer or a letter of recommendation for students, our guide will make the process faster.

You can download the Letter of recommendation template word from the link below, or the recommendation letter template in pdf format .

More resources:

• Formal job offer letter sample template
• Employee reference letter sample

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How To Write a Letter of Recommendation [Template, Examples]

• June 24, 2024
• In Resumes & Cover Letters

Writing a letter of recommendation is a powerful way to support a colleague, employee, or student as they pursue new opportunities. Whether you’re recommending someone for a job, a scholarship, or a degree program, your words can have a significant impact on their future.

What is a recommendation letter

A letter of recommendation is a formal document written on behalf of an applicant by someone who can attest to the applicant’s academic or professional performance. This letter is usually sent to an admissions officer or hiring manager who is evaluating the candidate for admission, employment, or a scholarship. Letters of recommendation provide an overall statement of the applicant’s skills, achievements, and why their previous success means they will also add value in their next role.   These letters are important for hiring managers see the applicant’s capabilities and achievements from the perspective of someone who has worked closely with them.

How to format a letter of recommendation

When formatting a letter of recommendation, it’s important to follow a structured approach to ensure that the letter effectively communicates the candidate’s qualifications and suitability for the role. Here’s a breakdown of the key sections to include:

• Greeting: Address the recipient by name if possible, using “Dear Ms./Mr.” to establish a respectful and personalized tone.
• Introduction: Provide an introduction that outlines your relationship to the applicant, offering context for your recommendation.
• Recommendation: Highlight the candidate’s qualifications and what makes them a good fit for the role. Offer specific examples of their skills and qualifications that align with the position.
• Closing: Provide an overview of why you recommend the candidate, summarizing the key points of the recommendation.
• Signature, Contact Information: Conclude the letter by providing your signature, email address and phone number, allowing the recipient to follow up if needed.

It’s important to note that different organizations may have specific requirements for recommendation letters, so it’s advisable to inquire about any additional guidelines from the requester. Additionally, following the requested submission instructions and deadlines is crucial to ensure the effectiveness of the recommendation letter  

Tips for writing a standout letter of recommendation

When writing a letter of recommendation, it’s essential to ensure that it captivates the attention of its readers and effectively reflects the individual being recommended. Here are some indispensable tips to guide you in creating a truly standout letter of recommendation:

1. Understand the purpose

Before you begin writing, it’s crucial to understand why you are being asked to write the recommendation letter. Whether it’s for academic reasons, a job application, or a personal character reference, knowing the purpose will guide the tone and content of the letter.  

2. Provide concrete examples

Strong recommendations offer specific and personalized examples of the individual’s work or performance. Highlighting standout achievements, such as a top-performing project or academic performance, can significantly strengthen the recommendation.  

3. Be positive and accurate

It’s essential to maintain a positive tone throughout the letter while ensuring that the information provided is accurate and truthful. The letter should demonstrate that the individual would be an asset to the company, school, or program for which they are applying.  

4. Customize the letter

Tailoring the letter to the specific job or opportunity can make it more impactful. Consider the unique qualities or passions of the individual and how they align with the position or program they are applying for.  

5. Keep it concise and clear

Aim for a letter that is concise and to the point, typically one to two pages in length. Using active voice instead of passive voice can make the letter more powerful and easier to understand.

Letter of recommendation templates

Letter of recommendation sample for employee.

Recommendation letter template employee Download it here →

Letter of recommendation sample for student

Recommendation letter template student Download it here →

Letter of recommendation example

Subject: Letter of Recommendation for Emma Bradley

Dear Ms. Johnson,

I am writing to highly recommend Emma Bradley, who has been an invaluable asset as an assistant in my office for the past several years. Emma’s outstanding dedication to her work, her impressive productivity, and her positive outlook have greatly influenced our company during her time with us.

Emma has consistently demonstrated an exceptional level of productivity, setting a standard for quality and accuracy that is truly commendable. Her ability to handle a high volume of work while upholding stringent standards is a testament to her dedication and proficiency in her role. Emma’s positive and capable attitude, along with her friendly and approachable nature, has made collaborating with her a delightful experience. Her positive energy, engaging personal style, and strong organizational skills have enabled her to effectively interact with both clients and colleagues. She has proven to be adept at coordinating events and maintaining the efficiency of our office.

Beyond her day-to-day responsibilities, Emma consistently demonstrates proactive behavior in anticipating and addressing administrative needs. Her willingness to go above and beyond the expected parameters of her role reflects her initiative and commitment to excellence.

I wholeheartedly recommend Emma Bradley based on her intelligence, work ethic, and strong communication skills. I am confident that she will continue to excel and add significant value wherever she chooses to work.

Please do not hesitate to reach out if you require any further information regarding this outstanding young woman.

Sincerely, Brian T. Cropper Chief Executive Officer The Office Group

How to ask for a letter of recommendation

First, carefully consider the person you’re asking. Approach individuals who are familiar with you and can attest to your abilities and personal qualities. Avoid requesting too much from any one person and ensure that they have a good understanding of your work and abilities.

When reaching out to request a letter of recommendation, be clear and direct in your communication. Clearly state the purpose of your request and why you are asking the specific individual for the recommendation. Avoid being overly formal or including excessive small talk, as this may come across as insincere. Providing context for the request can be helpful. For example, if you’re applying to graduate school or a specific job, explain why you believe the individual’s recommendation would be valuable in that particular context. Highlight specific instances where the person has inspired you or provided valuable guidance.

Lastly, timing is key. Ask for a letter of recommendation well in advance of any deadlines to allow the individual enough time to craft a thoughtful and well-written recommendation.

FAQ: Letter of recommendation

Q: what is the purpose of a letter of recommendation, q: what are the different kinds of letter of recommendation.

• Academic Letters of Recommendation
• Employment Letters of Recommendation
• Character Letters of Recommendation

Q: Who should write the recommendation letter?

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How to Write a Letter of Recommendation [With Tips & Template]

Every now and then, applying for a position will require that you also submit a letter of recommendation. 

Or, maybe, a coworker will ask you to write a recommendation letter for their new job application.

If you're not certain how to go about it, don't worry - nothing about recommendation letters needs to be complicated. Especially once you learn the nitty-gritty of the topic. 

This is exactly what this article is here to teach you!

What is a Recommendation Letter?

What should a letter of recommendation include.

• How to Write a Letter of Recommendation

3 Types of Recommendation Letters

• How to Ask For a Recommendation Letter
• Recommendation Letter Template

A letter of recommendation is a formal document confirming and recommending a person’s work, skills, or academic performance and potential. 

Typically, a recommendation letter is required for: 

• University admissions
• Fellowships or internship positions
• Job applications
• Volunteering opportunities

You should ideally write a recommendation for someone whose abilities and work ethic you are familiar with - for example, a colleague, student you taught, your employee, or someone you supervised at work.

Similarly, if you’re the one asking for a recommendation letter, you should ask someone who can attest to your professional or academic abilities. 

The types of recommendation letters are:

• Academic recommendation letters.
• Employment recommendation letters.
• Character recommendation letters.

Here’s what each type of recommendation letter is about:

#1. Academic Recommendation Letters

Academic recommendation letters are typically required to be submitted by students during the admission processes of graduate and undergraduate schools. 

Generally, each prospective student is requested to submit up to three references, which can be written by any education professional familiar with the candidate’s academic background. 

Academic reference letters include:

• Recommendation letter for undergraduate/graduate school
• Recommendation letter for a scholarship
• Recommendation letter for a fellowship program

#2. Employment recommendation letters 

This type makes up the most popular type of recommendation letter.

Sometimes, employers can ask you to submit up to 3 recommendation letters as part of your job application.

More often, though, a recruiter might ask you for recommendation letters if they already like your resume and want to learn more about you. 

Employment recommendation letters are written by former - or current - coworkers, employers, or supervisors.

If you can choose, pick someone with more years of experience than you. After all, the more senior they are, the more weight their recommendation carries.

Employment recommendations include: 

• Recommendation letter for a coworker
• Recommendation letter for a (former) employee

#3. Character recommendation letters

Character recommendation letters, also known as personal references, are used to describe an individual’s personality by someone who knows them well, including close friends, coworkers, or employers. 

Personal references serve many purposes, the primary ones being court cases dealing with criminal issues such as drunk driving offenses, or legal situations such as child adoption procedures. 

It is not uncommon, however, to have a potential landlord or even immigration officials ask for a personal reference. 

Personal references include: 

• Recommendation letter for a friend
• Recommendation letter for a tenant
• Recommendation letter for a patient

Recommendation letters follow a particular format and layout that make writing them significantly easier. 

In this section, we’ll cover how to do each the right way, starting with:

Letter of Recommendation Format

A letter of recommendation includes the following sections: 

• The salutation ; if you are addressing someone whose name you know or writing a personal recommendation letter, the salutation can be addressed to “Dear Mr./Mrs./Dr. Smith.” Otherwise, you may use the generic “to whom it may concern.”
• The introduction , which first and foremost includes your statement of recommendation (i.e. “ it is my pleasure to recommend… ”). It is common to also briefly state who you are and what your expertise is.
• The overview, or a description of the applicant’s top skills, attributes, and strengths.
• A personal story describing more of the applicant’s skills and qualifications.
• The closing statement , or the final call for action, is where you encourage the recruiter to contact you if additional information is needed.
• The signature , where you repeat your name and include your full contact information.

Letter of Recommendation Layout 

When it comes to the layout of the recommendation letter, all you need to do is follow some basic formatting rules. Here are the most important ones: 

#1. One page length. This rule applies to resumes too, but it’s even more essential for the recommendation letter. Recruiters go through hundreds of them, so chances are they appreciate concise, to-the-point letters that don’t waste their time. And besides, a good recommendation letter doesn’t have to be an essay to get the recruiter ‘hooked’ - especially if you follow the above format. 

#2. Single-spaced lining, with space between paragraphs . This also keeps your reference letter within the limit by shortening the text. 

#3. Traditional font. Don’t go for something too creative - pick a classic that works. We recommend Times New Roman, Calibri, Arial, Ubuntu, Roboto or Overpass.

#4. 1” margins on all sides . This creates enough white space around the margins and makes the letter easy to read. Additionally, the text should be aligned to the left - although this is a standard alignment for most documents.    

#5. 10-12pt font size . This is the font size range that makes the document easy to read. Adjusting the font size is another good way to keep your recommendation letter within the length limit.

Recommendation letters usually follow similar layout rules as resumes. Learn more about font size and style from our article on the best resume font, size, and format . 

Recommendation Letter Template 

Struggling to write a recommendation letter? 

Just follow our tried-and-tested template! 

To whom it may concern: 

[Recommend the referee for the position they are applying for.]

[Briefly introduce yourself and state your position/ job title , as well as your work experience .]

[Tell how you know the referee and describe their top skills, qualifications, and strengths.]

[Share a personal story with the referee where you highlight their strong points and key achievements .]

[Add a few more of the applicant’s skills and positive traits, preferably fitting the job description.]

[Show your availability to provide additional information for the referee if needed.]

Best Regards

[Your full signature and contact information]

How to Ask for a Recommendation Letter 

Need to ask someone for a recommendation letter? Here’s what you need to know.

The go-to person for your recommendation letter will depend on the type of reference you’ll need. 

For example, if you need an employment recommendation letter , your top choices should involve people who are familiar with your work ethic and professional abilities, but with whom you’ve also had a positive professional relationship. For example:

• Your team lead
• Department head
• CEO of the company
• Direct manager
• A coworker you’ve worked with together on a project

If you are a recent graduate with little work experience, you can ask a mentor or college professor to write you a professional reference. 

In case you need an academic recommendation letter , consider asking a professor with whom you’ve worked closely and can positively attest to your academic potential and achievements.

Your thesis advisor, for example, would make a good choice to ask for an academic reference. If you never wrote a Bachelor’s or Master’s thesis, any professor who knows you as more than just a face in a sea of students should do the trick. 

Finally, keep the following in mind when the time comes to ask for a recommendation letter: 

• Whoever you end up asking, talk to them about it in advance . Then, follow up with a formal email that should contain all reference-related information, such as the submission details and deadline. The email can also include a description of what you’re currently doing (professionally, academically, or independently), what qualifies you for the position, and some relevant skills, achievements, or noteworthy facts.
• If you’re asking for a professional recommendation letter, make sure to also include your resume and the job description in the follow-up email. This way, the person writing the letter will know more about you and your new position and will be able to write a more relevant recommendation by tailoring your skills to the job, or by mentioning some of your (relevant) achievements.
• Notify the contacts you’ll be asking - considering that in most cases recruiters ask for up to three recommendation letters - at least two weeks in advance. This will give them enough time to prepare and write a good recommendation letter. This is especially important for academic references because professors are usually writing several recommendation letters simultaneously.
• Consider attaching a recommendation letter template such as the one provided in this article to your email. The template will considerably ease or guide them through the process of writing the letter.
• Follow up by sending thank you notes to everyone who writes you a recommendation letter. Sending a letter of appreciation is a courtesy act that will let them know you are grateful for the time and effort they took to recommend you positively.

If you’re also looking to update your resume or create one, head over to our guide on how to write a resume in 2024 !

5 Tips on How to Write a Letter of Recommendation

There’s more to writing a recommendation letter than just following the layout instructions or sticking to the format.

We’re referring to content quality, which happens to be the trickiest part of the process. 

In this section, we’ll teach you how to write a recommendation letter that will impress the recruiter and help your referee!

Tip #1. Write an Attention-Grabbing Introduction  

First things first - the introduction.

This is where you need to grab the reader’s attention and get them interested in reading the recommendation letter. 

How to go about it? Before formally (and briefly) introducing yourself, aim to write an attention-grabbing recommendation statement, instead of a generic one the recruiter probably knows by heart already. 

Let’s explain this more practically: 

Dear Mr. Smith, 

I am pleased to recommend Sarah McKay for the Communications Assistant position.

Nothing wrong with this introduction at first glance, right? It’s a standard way of opening a recommendation letter after all. 

Well that’s exactly what’s wrong with it - it’s way too common. No, this probably won’t get your application disqualified, but it won’t impress the recruiter either.

Want yours to strike the right note? Try something like this instead:

Dear Mr. Smith,

I am sincerely glad to be the one recommending Sarah McKay for the Communications Assistant position.

This recommendation statement is not significantly different from the previous one, except for one thing: it gives the reference letter a head start by implying that recommending Sarah is an honor. And that’s more likely to get the recruiter’s attention - or, at least, curiosity. 

In case you’re struggling to come up with an attention-grabbing introduction, simply mention one of the following points, and you’re good to go: 

• A little-known fact about the candidate. 
• Your general consideration of the candidate’s qualities.
• A remarkable achievement or award the candidate might have won.  

Tip #2. Establish a Meaningful Relationship With the Candidate 

All recommendation letters explain what the relationship with the referee is before listing their skills and qualifications. 

To make the recommendation more meaningful, you should show the recruiter you are just the right person to attest to the candidate’s abilities. And that’s not something you can convey by simply stating how you know them. Take the following example:   

I have taught Jake Political Science for four years. 

Does this example tell the recruiter how you know the applicant? Sure, it does. 

But it does so in a boring way and without establishing a convincing relationship with them. For all the recruiter knows, Jake is just one out of a thousand students you’ve taught over the years.

It has been a pleasure for me to teach Jake for four years and guide him through his remarkable Bachelor’s thesis in Conflict Resolution.

Notice the difference? This example specifies the writer is Jake’s thesis advisor, which makes the recommendation all the more meaningful. 

Tip #3. Tailor Your Recommendation to the Application 

Want to put in the extra effort and make sure your referee truly stands out?

Tailor the recommendation letter to the job / university program they’re applying for.

Tailoring your letter to the candidate’s application is easiest when you’re recommending someone for employment (you can just check the job requirements), but it works for any type of recommendation (incl. academic). All you need to do is match the referee’s skills and strengths to whatever they’re applying for. 

Let’s assume, for example, that you’re recommending a co-worker for a marketing manager position.

Some of the job requirements are: 

• +5 years of professional experience in marketing
• Experience developing marketing campaigns 
• Excellent communication skills 
• Project-management and multi-tasking skills 

To tailor your recommendation to the job requirements, all you need to do is mention them as your referee’s best qualities. For example: 

Even after seven years working together, Ema’s skillful way of effectively communicating with clients and co-workers alike doesn’t cease to amaze me. It only comes second to her multi-tasking abilities, which I’ve witnessed throughout the many marketing campaigns we have developed and managed. 

As you can see, there’s not much to it. 

All you need to do is check the job requirements, pick several skills and qualifications, and make them part of your referee’s top skills, strengths, or personality traits.  

Tip #4. List the Candidate’s Achievements 

Mentioning some of the candidate’s achievements is another great way to help your referee really stand out.

After all, skills, strengths, and character traits are awesome, but they can also come across as meaningless if you can’t back them up with facts. 

What do we mean by this?

Let us explain:

Here’s how a typical personal story in a recommendation letter looks like:

I came to truly appreciate Eric’s work ethic, passion, and attention to detail the first time I assigned him to do a report on child trafficking. Eric was respectful of journalistic ethics but also willing to chase the story relentlessly, believing in its value and importance. 

Sure, this is a perfectly acceptable personal story. 

However, it doesn’t do much more than just list the referee’s skills, traits, and work experience through a subjective lens. 

What we’re saying is, it doesn’t really sell the candidate.

Now, let’s compare it to the following:

Eric’s ability to chase after difficult stories first became apparent when I assigned him a report about child trafficking. Despite the challenging topic, Eric not only pulled through but achieved more than expected by a) identifying a trafficking ring that put more than 50 minors into forced begging, b) interviewing 10 of the older minors and managing to bring that trafficking network down once the reportage went public and c) increasing the TV Channel’s ratings by 40% in 3 weeks. 

By mentioning those achievements, your account of the candidate’s experiences is a lot more “factual,” as well as impressive for the recruiter.

Not sure which achievements to include? Check out these 101+ achievements to list on your resum e !

Tip #5. Polish Up Your Recommendation Letter

Finally, here’s 5 more simple tips to get your recommendation letter ready:

• Maintain positive rhetoric . At no point throughout your reference letter should the recruiter sense a hint of doubt regarding the applicant’s skills and qualifications.
• Don’t overdo the positivity. Extremes are never good - which means being overly positive might also come across as a bit suspicious or weird (even if everything you're saying is true). 
• Follow the submission instructions . A bunch of employers, but also educational institutions, will provide instructions on how to submit the recommendation letter. We recommend you ask the candidate to double-check them and give you a heads up, because if you submit the recommendation letter wrong, the candidate might lose their chance.
• Use a business tone . Even when you’re being creative, your writing tone should maintain a business tone - polite, and as formal as possible.
• Mind your grammar and spelling . This is another tip that goes for all things application-related. You won’t compromise the referee’s chances with a typo, but your recommendation won’t matter much either if it’s filled with simple grammar/spelling mistakes. Run your letter through a grammar and spell-check app once you’re finished with it, just to be on the safe side of things.

Recommendation Letter FAQ

Still have some questions on how to write a letter of recommendation?

Find your answers below!

1. What is a professional letter of recommendation?

A professional letter of recommendation - also called an employment recommendation letter - refers to an official document that is typically required when you apply for a job and which describes the applicant’s professional skills, experiences, and qualifications. 

Professional letters of recommendation are typically written by current or previous employers or supervisors. A coworker can also write you a professional letter of recommendation, but it’s not as optimal as a coworker is not really an authority figure (and might just be a friend doing you a favor instead of being honest).

2. What should be written in a letter of recommendation?

Letters of recommendation generally follow the following format: 

• A formal salutation
• An introduction (which includes a recommendation statement and your professional title)
• An overview of some of the applicant’s skills, strengths, or qualifications, which you can tailor to the application
• A personal story where you can mention some of the applicant’s achievements
• A closing statement and call for action
• A signature , with your contact information

3. Who should I ask for a letter of recommendation?

If you’re asking for an academic letter of recommendation, you can ask:

• Current or former professors
• Academic mentors
• Thesis advisors

If you’re asking for a professional recommendation letter, though, you can ask:

• Current or former employers
• A supervisor or professional mentor
• Former professors
• Experienced coworkers

4. How do you start a recommendation paragraph?

To keep the recruiter reading your recommendation letter interested, you should start with an attention-grabbing introduction - specifically, an interesting recommendation statement. 

This statement is the opening sentence of the letter and it should optimally express your conviction to recommend the applicant in a non-generic way. 

If you’re struggling with coming up with something creative, just start with one of the following:

• A little-known or impressive fact about the candidate
• Your general consideration of the candidate’s qualities
• A remarkable achievement, or an award the candidate might have won

5. How do you end a letter of recommendation?

A letter of recommendation concludes with a call to action or a request towards the recruiter   showing your availability and willingness to provide additional information if needed. After mentioning that you remain available to discuss the candidate’s qualifications, you may finalize the letter with your signature - your name, title, and company.

Key Takeaways 

And that’s a wrap! We hope this article will make the process of writing a recommendation letter easier for you. 

Let’s go over some of the main points we covered: 

• A letter of recommendation is a formal letter confirming and recommending a person’s work, skills, or academic performance and potential.
• Recommendation letters follow a particular format and layout. The format typically consists of 1) the letterhead and full contact information, 2) a salutation, 3) an introduction, 4) an overview, 5) a personal story, 6) a closing sentence and 7) your signature.
• The three types of recommendation letters are employment, academic, and character recommendation letters.
• Who to ask for a recommendation letter depends on the type of reference you need. As a rule of thumb, pick someone who knows your skills and strengths well and whom you’ve had a positive experience (professional or academic) with.

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8 Templates: A Perfect Letter of Recommendation

By Status.net Editorial Team on June 5, 2023 — 9 minutes to read

• When to Write a Letter of Recommendation Part 1
• Letter of Recommendation Format Part 2
• How to Write a Letter of Recommendation Part 3
• Letter of Recommendation Templates and Examples Part 4

Part 1 When to Write a Letter of Recommendation

You should write a letter of recommendation when someone you know well asks you to support their application for a job, academic program, or other opportunity. It’s important to only agree to write the letter if you genuinely believe in the person’s abilities and can provide specific examples of their qualifications and experience. Related: The Full Guide to Reference Letters [Best Templates]

Part 2 Letter of Recommendation Format

Format considerations.

• Start with your contact information, followed by the date, the recipient’s information, and a formal greeting.
• The body of the letter should highlight the person’s skills and achievements.
• Feel free to use examples from their resume or job description for relevance.
• To wrap up, add your signature, printed name, and title

Part 3 How to Write a Letter of Recommendation

Step 1: introduction and greeting.

Begin your letter with a polite and professional greeting, addressing the recipient by name if possible. If you’re unsure of the recipient’s name, consider using “To Whom It May Concern” or “Dear Hiring Manager.”

Dear Dr. Smith,

Related: How to Start a Letter (and Mistakes to Avoid)

Step 2: Overview of Relationship and Qualifications

In the first paragraph, briefly explain your relationship with the person you’re recommending. Include information such as how long you’ve known them, in what capacity, and any relevant qualifications that make you an appropriate reference.

I have had the pleasure of working with Jane Doe for the past four years at (…) Company, where she served as a project manager under my supervision. During this time, I have been consistently impressed with her dedication, expertise, and ability to lead.

Step 3: Highlighting Skills and Accomplishments

Outline the person’s most relevant skills and accomplishments, demonstrating how they have excelled in their role or contributed to the success of your team. Be specific and provide examples, focusing on their most notable achievements within the context of the position they’re applying for.

Jane’s exceptional skills in data analysis and project management enabled her to deliver high-quality results on a tight deadline, ensuring the success of our team’s initiatives. Throughout her employment, she not only met but also exceeded the expectations for her role, successfully managing a complex workload and fostering a collaborative work environment.

Step 4: Personal Anecdote and Testimonial

Try to share a personal anecdote or testimonial that demonstrates the person’s character and emphasizes their professionalism. This personal touch can provide a more in-depth understanding of the applicant’s personality and work ethic.

I recall a particularly challenging project where we faced numerous setbacks. Despite the adversity, Jane remained steadfast and took on additional responsibilities to keep the team on track. Her persistence and positive attitude not only contributed to the project’s success but also inspired her colleagues to stay motivated.

Step 5: Closing Statement

Conclude your letter with a strong statement that clearly expresses your confidence in the person, your willingness to serve as a reference, and the fact that you believe they’re the right fit for the position or opportunity. Offer your contact information as well, in case the recipient has any further questions or needs clarification.

In summary, I highly recommend Jane Doe for the position of Senior Project Manager. She is a valuable asset and her unparalleled skills in data analysis, project management, and teamwork make her an ideal candidate. Please feel free to reach out to me if you require any additional information or clarification. I am confident that Jane will excel in whatever role she takes on next.

Part 4 Letter of Recommendation Templates and Examples

Professional letter of recommendation template 1.

Dear [Recipient’s Name],

It’s with great pleasure that I recommend [Candidate’s Name] for [Position/Opportunity] at [Company/Academic Institution]. I have known [Candidate’s Name] for [Number of Years] while we worked together at [Your Company/Previous Company], and I have always been impressed by [his/her/their] outstanding work ethics, dedication, and ability to contribute effectively to our team.

[Candidate’s Name] is skilled in [Relevant Skill 1], [Relevant Skill 2], and [Relevant Skill 3]. One example that stands out is when [Candidate’s Name] [Describe a specific achievement or project highlighting their abilities]. This accomplishment not only showcased [his/her/their] technical expertise but also [his/her/their] exceptional problem-solving skills.

I am confident that [Candidate’s Name] would make an excellent addition to any team. [His/Her/Their] dedication and commitment to excellence will undoubtedly contribute to the success of [Recipient’s Company/Academic Institution]. I highly recommend [Candidate’s Name] for the [Position/Opportunity]. Please feel free to contact me if you need additional information or have any questions about [Candidate’s Name].

Sincerely, [Your Name] [Your Contact Information]

Professional Letter of Recommendation Template 2

I am excited to recommend [Candidate’s Name] for the [Position/Opportunity] at [Company/Academic Institution]. As a [Your Relationship to Candidate], I have had the opportunity to observe [Candidate’s Name] firsthand and can attest to [his/her/their] outstanding performance, work ethic, and potential to excel in this role.

During our time together, [Candidate’s Name] displayed exceptional skills in [Relevant Skills 1], [Relevant Skills 2], and [Relevant Skills 3]. One notable example is when [Candidate’s Name] [Describe a situation demonstrating their skills]. This instance illustrates [his/her/their] ability to take initiative and deliver outstanding results in a challenging environment.

I am confident that [Candidate’s Name] will be an excellent fit for the [Position/Opportunity] at [Company/Academic Institution]. [He/She/They] are dedicated, talented, and ready to contribute in meaningful ways. I wholeheartedly recommend [Candidate’s Name] and encourage you to consider [him/her/them] for this opportunity.

Please don’t hesitate to reach out if you have any questions or need further clarification about [Candidate’s Name] and [his/her/their] qualifications.

Best regards,

[Your Name] [Your Contact Information]

Professional Letter of Recommendation Template 3

I am writing to recommend [Candidate’s Name] for the [Position or Program] at [Company or Institution]. As [Your Relationship with the Candidate], I have had the pleasure of closely working with [Candidate’s Name] and can confidently vouch for their abilities and determination.

[Insert 1-2 paragraphs highlighting specific examples and achievements of the candidate. Focus on their skills, experience, and personality traits that make them a great fit for the opportunity.]

In these instances, [Candidate’s Name]’s skills and experiences have only continued to impress me, and I am certain that they would be an incredible addition to the [Company or Institution]. I wholeheartedly recommend [Candidate’s Name] and would be happy to provide further information if needed.

Letter of Recommendation Template 4

To Whom It May Concern,

I enthusiastically recommend [Candidate’s Name] as an ideal candidate for the [Position or Program] you are offering at [Company or Institution]. I have worked with [Candidate’s Name] for [Length of Time] in the capacity of [Your Relationship with the Candidate], and I can attest to their exceptional capabilities.

[Insert 1-2 paragraphs discussing the candidate’s strengths and accomplishments that set them apart from others. Highlight their dedication, creativity, and capacity to excel in the desired role or program.]

Based on my experience working with [Candidate’s Name], I am confident that they possess the skills, determination, and commitment to excel in the [Position or Program] at [Company or Institution]. I highly recommend [Candidate’s Name] for this opportunity and feel free to reach out if you require any further information.

Letter of Recommendation Template 5

I am writing to wholeheartedly recommend [Candidate’s Name] for [Role/Position] at your [Company/Organization]. During the [Number of Years] I have worked with [Candidate’s Name] at [Previous Company], I have witnessed their strong work ethic, dedication, and determination.

[Example of candidate’s achievements or specific skills]

[Example of candidate’s problem-solving, leadership, or teamwork]

I strongly believe that [Candidate’s Name] would be a great fit for [Role/Position] at your [Company/Organization]. If you require additional information, please feel free to contact me.

Letter of Recommendation Template 6

It is with great pleasure that I recommend [Candidate’s Name] for the position of [Role/Position] at your esteemed [Company/Organization]. I have had the privilege of working closely with [Candidate’s Name] for [Number of Years], and I can confidently say that they possess the skills and competencies required for this role.

[Example highlighting candidate’s performance or adaptability]

[Example illustrating candidate’s communication or interpersonal skills]

I am confident that [Candidate’s Name] will make a valuable contribution to your [Company/Organization] and excel in the [Role/Position]. Please feel free to reach out if you have any questions.

Letter of Recommendation Template 7

  Dear [Recipient’s Name],

I’m writing to recommend [Person’s Name] for [Job/Position/Program]. As [Your Relationship to Person], I’ve had the opportunity to observe their [Skill/Strength/Quality] first-hand. [Person’s Name] consistently demonstrates [Specific Examples that Highlight Skill/Strength/Quality].

[Provide a short story or situation that demonstrates the person’s abilities]

[Person’s Name] would be a valuable addition to your [Company/Team/Organization] not only because of their [Key Strength], but also their unique approach to [Relevant Topic/Process/Task]. They’ve shown time and time again [How They Provide Value/Make a Difference].

I wholeheartedly recommend [Person’s Name] for [Job/Position/Program]. If you have any questions or would like to discuss further, please feel free to reach out.

Letter of Recommendation Template 8

I’m delighted to recommend [Person’s Name] for [Job/Position/Program]. I’ve had the pleasure of working with them as [Your Relationship to Person] and can attest to their [Skill/Strength/Quality]. They have made a significant impact on our [Company/Team/Organization].

Notably, [Person’s Name] has demonstrated [Specific Examples of Accomplishments]. Their dedication to [Relevant Task/Role/Responsibility] undoubtedly contributed to [Positive Outcome/Result/Impact].

Their exceptional skills in [Mention Skill Set or Trait] make them an excellent fit for [Job/Position/Program]. I am confident they will exceed your expectations and thrive in this role.

Please don’t hesitate to reach out if you require any further information.

Frequently Asked Questions

What are key components in a recommendation letter.

Key components include addressing the recipient, introducing the candidate and your relationship with them, providing specific examples of the candidate’s skills and achievements, expressing confidence in the candidate’s abilities, and offering contact information for any further inquiries.

How to structure a letter of recommendation?

Start with a formal salutation, followed by an introductory paragraph expressing the purpose of the letter and your relationship to the candidate. Include 1-2 paragraphs discussing the candidate’s relevant skills, experiences, and achievements. Conclude with a strong statement of recommendation and your contact information.

What are some tips for effective writing?

• Use clear, concise language
• Focus on the candidate’s strengths and accomplishments
• Provide specific examples of the candidate’s work
• Maintain a professional yet personable tone

How to personalize a recommendation letter?

To personalize a recommendation letter, share unique examples of the candidate’s work or skills, highlight their individual qualities, and provide insights into their character. Use specific instances and anecdotes to showcase how they excelled in different situations.

How to choose a suitable template?

Choose a template that aligns with the purpose of the recommendation, fits the writing style you are comfortable with, and highlights the candidate’s strengths effectively.

What are common mistakes to avoid?

Avoid using vague language, exaggerating the candidate’s abilities, being overly informal, not providing specific examples, or submitting a generic letter without any personalization. Make sure to proofread the letter for grammatical and spelling errors.

Related: The Full Guide to Reference Letters [Best Templates]

• 6 Example Emails: How to Ask for a Letter of Recommendation
• 65 Example Phrases for Perfect Reference Letters [and 5 Templates]
• 10 Smart Examples of An Interview Thank You Email
• How to Start a Letter (and Mistakes to Avoid)
• 10 Examples: How to End an Email Professionally

How To Write A Letter Of Recommendation For A College Application

Updated: Aug 3, 2023, 10:38am

Letters of recommendation are crucial to the college application process at both the undergraduate and the graduate level. As a teacher, professor, employer or mentor, you can attest to an applicant’s qualifications and character by writing a letter of recommendation that highlights their academic performance and rounds out their college application.

As admission cycles begin, a student may ask you to write a letter of recommendation for their application. If you’re unsure how to write a letter of recommendation, start by telling the admissions committee something about the applicant that they’re unlikely to glean from a résumé or transcript.

Read on to learn more about how to write a letter of recommendation for college admissions.

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What’s the Purpose of a Recommendation Letter?

Schools count on letters of recommendation to present admissions officers with a more rounded picture of an applicant. These letters should cover the applicant’s skills and accomplishments and reveal something of the applicant’s character.

Letters offer a platform to highlight human qualities that even the most impressive GPA or list of extracurriculars can’t convey. Essentially, the recommendation letter helps an applicant stand out against the competition.

What to Expect from a Letter of Recommendation Request

Being asked to write a letter of recommendation can feel honorable, but if asked last-minute or without materials, it might feel more like a burden.

Applicants should demonstrate a respect for your time by giving you advanced notice. Six to eight weeks is the standard for academic references.

Applicants should also provide basic reference material for your letter—at least an up-to-date and properly formatted résumé, work samples or a portfolio. A “brag sheet” listing an applicant’s noteworthy awards or achievements can help direct the letter.

Don’t hesitate to ask for these materials if the applicant hasn’t provided them, or pass on the letter if the request feels too last minute.

Questions to Consider Before Saying ‘Yes:’

Did the applicant give you enough notice.

Ask yourself if you have enough time to write a good letter. Decide whether a late request merits the same consideration you’d give to an applicant who submitted a request on time.

Do You Have Enough Experience With the Applicant?

Remember that your own credibility, not just the applicant’s, is at stake in a recommendation letter. A sincere recommendation describes your direct experience with the applicant.

Before agreeing to write the letter, recall times when you supervised or advised the student on projects or papers. Did their work display skills and strengths you can discuss?

If you conclude that you don’t have adequate experience with the applicant, you’re most likely not the best choice to write the letter of recommendation.

Are You Excited to Recommend the Applicant?

Any hesitation on your part may be a warning sign. If your gut is telling you that you can’t provide unqualified support, or write an adequate recommendation with the materials or timeline provided, it’s probably better for both parties if you decline the request.

What to Do if the Answer Is ‘No’

Let the applicant know quickly and politely, so they have time to find an alternate recommender.

How to Write a Letter of Recommendation

Begin with the traditional components of a business letter in the standard format. On separate lines, first include the date followed by the recipient’s name, title and address. If you’re submitting a print letter, make sure it’s printed on your institution’s official letterhead.

If possible, address the recipient by name, using “Mr.” or “Ms.” If you don’t have an actual name, use “To Whom It May Concern.” In both cases, follow the salutation with a colon instead of a comma.

Introduction

Open by introducing yourself and describing your relationship to the applicant. Give a concise account of your professional experience and expertise.

Recommendation Overview

Summarize your experience with the applicant, describe their strengths (including examples), and explain their relevance to the undergraduate or graduate school application at hand. Cite academic abilities and qualifications while highlighting characteristics like a talent for problem-solving or collaborating with others.

Personal Anecdote

This is where you can make your letter personal. What was it like to teach or work with the applicant? Include firsthand observations and specific details from your time together.

Think about how you can humanize the student. Mention one or two personal traits relevant to an academic career (curiosity and persistence, for instance), and address any hurdles the applicant has overcome—both in and out of the classroom—that have contributed to their growth.

Finish with a statement summarizing your recommendation, then provide contact information and encourage the school to reach out to you for any follow-up questions. Use a straightforward and professional signoff, like “sincerely” or “best regards.” Follow your printed name with your full title and the name of your school or institution.

Tips for Writing a Recommendation Letter

Examples are key.

The human element counts for a lot in a recommendation letter. Your letter should help the reader better understand the person you are recommending. Provide specific examples related to the applicant’s class performance while highlighting intellectual attributes and personal qualities that distinguish the applicant.

Focus on the Positives

Your recommendation should be a sincere show of support, so avoid criticism or commentary that allows for negative interpretation. Convey genuine enthusiasm through your choice of adjectives and verbs.

Additionally, avoid “faint praise” such as mentioning the student’s attendance record or ability to complete assigned readings—these are baseline requirements that every candidate is expected to fulfill.

If a superlative comparison between the applicant and other students is warranted, include it. (For example, “She is one of the most promising researchers I have ever encountered in my academic career.”)

Maintain a Formal Tone

Adhere to a formal, polite tone throughout your recommendation, much as you would in a standard business letter. Concision counts: Aim for a length of one to two pages unless the institution specifies a length. The admissions committee may regard anything longer as overkill.

Similar principles apply to formatting. Whether submitted in print or electronically, a recommendation letter should use a business-like font like Times New Roman or Arial (in other words, this is not the place for Comic Sans). Stick to an 11- or 12-point font size or email equivalent (“Normal” in Gmail, for instance).

Pay Attention to the Instructions

The applicant should provide specifications on how to submit the letter, including content, length and deadline. Look for instructions regarding format and whether the institution expects to receive a hard copy, an email, or (less likely) submission via an online form. Above all, keep the due date in mind.

Carefully proofread the letter to catch any grammatical mistakes or typos. Print a hard copy and read it out loud; that way, you’re less likely to overlook errors. To be truly thorough, let someone else review a draft of your letter before you send it off.

Frequently Asked Questions (FAQs) About How to Write a Letter of Recommendation

How do i write a good letter of recommendation.

A successful letter of recommendation adopts a formal, polite tone and demonstrates the writer’s personal experience with the applicant in one to two pages. The letter should round out the applicant’s college application alongside their transcript and résumé. It should highlight firsthand evidence of the applicant’s abilities and personal characteristics.

How do I write a simple letter of recommendation?

Begin by introducing yourself and describing your credentials. Tell the reader whom you recommend, how long you’ve known the student and in what contexts you’ve interacted with them. From your perspective as a teacher or mentor, describe the applicant’s strongest qualities and share a few details about what the applicant is like as a person.

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How To Write a Reference Letter (Examples and Free Template)

Pass along your praise in a meaningful way.

Teacher job searches frequently require something many other careers don’t: a letter of reference. Both principals and teachers may find themselves asked to write these letters for their employees or coworkers. Wondering what to include and how to make the recommendation useful? Here’s how to write a reference letter for a teacher.

Want to make things even easier? Grab our free reference letter printable template, which walks you through the whole process. Just fill out the form on this page .

What is a reference letter?

How to write a letter of reference, reference letter example: principal for teacher, reference letter example: teacher for coworker.

Reference letters are just what they sound like: a testimonial about a person’s professional qualifications, abilities, and achievements. They’re written by someone who knows the applicant well and can speak to specifics about their career.

These days, most jobs don’t require reference letters since employers perform reference checks themselves. However, academia is different. Many teaching jobs require candidates to submit written letters of reference as part of their application packet. This is just one part of their overall evaluation of a candidate, of course. But these letters remain a key part of many teachers’ job searches.

Letter of Reference vs. Letter of Recommendation

These two terms are often used interchangeably, but reference letters are almost always specific to a job search. Students often need letters of recommendation for scholarships and college applications. If you need help writing a letter of recommendation for a student, check out these articles:

• Tips for Writing a College Recommendation Letter
• Strong Scholarship Recommendation Letter Examples

Writing a reference letter can feel like a daunting task, but these tips can help. Don’t forget to grab our free printable letter of reference template too!

Review Reference Letter Samples

If you’ve never written a reference letter or you want to up your game, take a look at some samples first. One of our favorite ways to do it is to use AI like ChatGPT to generate some reference letter samples specific to your situation. You definitely don’t want to copy these word-for-word, but you might find some helpful phrases or get a better idea of the format you should use. We’ve included some sample letters below too.

Brainstorm Ideas First

Before you begin writing, do a quick brainstorming session and jot down your thoughts about these prompts:

• What three words first come to mind when you think of this teacher?
• List this person’s biggest strengths as an educator.
• List a few times when this teacher really impressed you.
• Has this person won any awards or accolades worth mentioning?
• What makes this teacher special compared to their peers?
• What would this teacher’s students say about them? What about parents or co-workers? (If you have examples, round them up to include in the letter.)

Personalize the Letter

If you can, try to write a letter that’s specific to the job the teacher needs a reference letter for. Find out what they’ll be doing in their new role or position so you can include the most relevant qualities in your recommendation. Some reference letters are more general, so it’s OK if you can’t personalize them to the job.

Ask the teacher if there’s anything specific they’d like you to mention. You may also ask if there’s anything they’d prefer to keep confidential. For instance, if the teacher has a disability, they may not want to disclose that information yet.

Write an Introduction

Introduce yourself and explain your relationship to the teacher you’re providing a reference for. Include information such as how long you’ve known them and whether you’re speaking as a colleague, coworker, mentor, or supervisor.

Verify Their Qualifications and Experience

In the next paragraph, speak to the teacher’s education, including any special certifications or professional development achievements. Mention any awards, honors, or accolades they’ve earned. You can keep this section fairly short; the teacher has likely listed all of this on their CV already. Your reference letter will just help verify these qualifications.

Highlight Their Best Qualities

In the body of your letter, write two or three paragraphs that really help identify what makes this teacher special. Don’t try to squeeze in everything you know; instead, think about what really helps the person you’re recommending stand out. For each paragraph, focus on one of these areas (or other relevant topics), choosing the two or three overall that seem most important for this person.

• Subject matter knowledge and expertise
• Pedagogy skills
• Student and/or parent relationships
• Professional development
• Community relations
• Communication skills
• Leadership roles
• School pride and loyalty
• Personal traits, such as passion, enthusiasm, dedication, creativity, etc.

Provide Specific Examples and Anecdotes

This is where you really have the chance to make your letter valuable to the candidate. It’s easy to describe a person as “passionate about recognizing diversity” or “excellent at differentiating learning.” Without examples, though, these are just words. Try to anchor each quality you mention with specific examples or anecdotes that back up those words. Here are a couple of examples:

• “Alana is passionate about recognizing and celebrating diversity in her classroom. She frequently draws on her strong community relationships to bring diverse speakers and cultural activities to her classroom. Last fall, she organized an incredibly popular school-wide Diversity Fair where students and their families were encouraged to share their own cultures and experiences and learn from each other. One parent noted, ‘I’ve lived in this community for three years, but this is the first time I really feel like I know my neighbors.’”
• “One of Jamie’s strongest qualities is their ability to differentiate learning for their students. They’re always willing to determine what’s keeping a student from doing their best and finding new ways to overcome challenges. For instance, Jamie was instrumental in helping our school implement text-to-speech software that assists struggling readers and those who have visual impairment. This leveled the playing field in their history and geography classes, helping students focus on the subject at hand instead of spending too much time deciphering text.”

Conclude With a Strong Endorsement

You’ve come all this way, so don’t fall short at the very end! This is the time to state your personal recommendation in no uncertain terms. Sum up your major points, and offer to provide more information if needed.

• “I’m pleased to recommend Alana Whitmore for an elementary teaching position at your school. Her commitment to diversity, creative classroom approaches, and compassion for students and fellow coworkers would make her an excellent addition to any education team. If you want to discuss her qualifications further, don’t hesitate to contact me.”

Write Professionally and Proofread Carefully

This is a business communication, so strive for a professional but warm tone overall. If it’s a paper letter, use the standard business letter format (on your school letterhead if you’re an administrator). In an email, be sure your signature includes contact information such as a phone number and school address.

Don’t forget to proofread! A letter riddled with spelling errors and grammar mistakes is unlikely to hold much sway with a hiring committee or selection panel. Use a program like Grammarly to help you edit your letter until you’re satisfied with the final version.

Dear Hiring Committee,

I am writing to enthusiastically recommend Alana Whitmore for any opportunity that may arise that aligns with her exceptional skills and dedication as an elementary school teacher. In my capacity as the principal of Maya Angelou Elementary, I have had the privilege of witnessing firsthand the invaluable contributions Alana has made to our school community.

Alana has worked here for seven years, three as a fifth-grade teacher and four in third grade. She came to us fresh from earning her teaching certification at Lancaster University, and continued her education over the last several years to earn her Master’s of Education in Curriculum Design and Development. She was honored with our district’s Teacher of the Year award in 2022 and was the keynote speaker at our state’s education conference in 2023.

Alana is an exemplary educator who consistently demonstrates a deep commitment to the academic and emotional growth of her students. Through her inventive teaching methods and personalized approach, she ensures that every child in her classroom is provided with opportunities to thrive and succeed. During a recent observation, I noted how she cleverly adapted her unit on volcanoes to embrace different learning styles. She provided choices like watching a video, reading an article, or listening to a short podcast to build background knowledge. Students individually chose the option they preferred, then used their knowledge to work with a partner to design a poster, write a report, or give a short presentation on the topic. Students were all engaged throughout the process, enjoying a measure of autonomy while still meeting the stated learning objectives.

Furthermore, Alana excels in building strong and collaborative relationships with parents and guardians. She understands the importance of fostering open communication and partnership between home and school, and she actively seeks opportunities to involve families in their child’s education. One parent reached out to me to share these thoughts: “Ms. Whitmore is the first teacher who seems to care about me as a parent and a person. She went out of her way to arrange a videoconference that met my hectic work schedule, and seemed genuinely interested in the suggestions I had for helping my son. Knowing that she really cares has made this school year so much better for us all.”

In addition to her effectiveness in the classroom and with parents, Alana is highly regarded by her colleagues for her collaborative spirit and willingness to share her expertise. Last year, she helped organize a very well-received professional development day, with a variety of sessions that allowed every teacher to find a subject that truly mattered to them. She serves as a mentor to one of our new teachers, who told me that Alana has helped him see how he can put his college educational theories into practice in the real world. Other teachers regularly share praise for Alana’s cooperative spirit, and she’s been awarded “Coworker of the Year” by our staff three years in a row.

Alana embodies the qualities of an exceptional educator: She is dedicated, passionate, and deeply invested in the well-being and success of her students. Her commitment to differentiation, parent relationships, and collaboration sets her apart as a truly outstanding teacher. I wholeheartedly recommend Alana Whitmore for any role or opportunity where her skills, expertise, and dedication can make a meaningful impact. Please feel free to contact me if you require any further information.

Gina Torres Principal, Maya Angelou Elementary

Dear Selection Committee,

I am writing to enthusiastically recommend Jamie Lin for any teaching position that may become available within your school. As a fellow teacher and colleague at Ridgemont High School, I have had the pleasure of working closely with Jamie and have witnessed firsthand their exceptional talents and dedication to the field of education.

Jamie came to our school as a teacher of history and geography in 2019, working with ninth- through twelfth-grade students each year since. Before joining our team, they earned their Master’s Degree in Education with a focus on diversity studies. During Jamie’s four years here, they have been nominated for Teacher of the Year three times and received the award in 2023. Jamie frequently speaks at educational conferences on subjects like cultural relevance and student diversity.

One of Jamie’s greatest strengths is their ability to foster diversity and inclusivity within the learning environment. Whether discussing historical events or exploring global cultures, Jamie ensures that all students feel valued, respected, and represented in the curriculum. They frequently draw on their strong community relationships to bring diverse speakers and cultural activities to the classroom. Speakers and cultural presentations have included representatives of several indigenous communities and local authors from a variety of backgrounds. They also invite community politicians and activists to debate key issues, while students observe and then question the speakers themselves.

In addition to their dedication to diversity, Jamie is a remarkably creative educator who consistently goes above and beyond to engage students in meaningful and thought-provoking learning experiences. They have a passion for project-based learning, teaching critical thinking and problem-solving by having students tackle real-world issues. Through their projects, Jamie’s students have painted cultural murals on the walls in the school courtyard, helped translate our school handbook and other documents into three different languages, and created clubs for fellow students interested in topics like history, geography, and global cultures. Jamie believes in demonstrating what you’ve learned in meaningful ways, and their students thrive in this environment.

Furthermore, Jamie excels at building strong community relationships both inside and outside the classroom. They actively collaborate with colleagues, parents, and community members to create a supportive and enriching learning environment that extends beyond the walls of the school. Last fall, Jamie organized an incredibly popular school-wide Diversity Fair where students and their families were encouraged to share their own cultures and experiences and learn from each other. One parent noted, “I’ve lived in this community for three years, but this is the first time I really feel like I know my neighbors.”

Overall, Jamie Lin is an exceptional educator who embodies the qualities of excellence, creativity, and community engagement. Their passion for teaching, dedication to diversity, and innovative approach to education make them an invaluable asset to any school community.

I wholeheartedly endorse Jamie Lin for any teaching position and am confident that they will continue to make a positive impact on the lives of their students and colleagues. Please feel free to contact me if you require any further information.

Fatima Sundaram Teacher of Civics and Government, Ridgemont High School

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Letters of Recommendation Template

Learn about requesting a letter of recommendation..

Letters of recommendation can distinguish you from your peers. It’s important that you get the best letters possible, so be sure to watch these brief videos and read on to learn more about the recommendation process.

IMPORTANT : Writing letters of recommendation can take time, so don’t wait until the last minute to ask your teachers or advisor/counselor. Give them plenty of time—at least three weeks. Your teachers are busy, so when you ask them, do so courteously, and show your appreciation for the work they do for you.

Why do some colleges want letters of recommendation from my teachers and counselors?

Letters of recommendation help admission committees get to know you better. They are an opportunity for your teachers and advisor/counselor to present their perspectives about who you are and how you might contribute to the intellectual and social communities on campus.

These letters illuminate your level of engagement in your studies, your intellectual curiosity, and your ability to work through problems.

Recommendation letters can be useful to expand upon a point of pride or an activity mentioned elsewhere in your application and to support what you’ve expressed about yourself. They may also inform the college of something that hasn’t been discussed elsewhere, including experiences or anecdotes that did not fit anywhere else or more sensitive subjects that you want to address more fully.

How do I decide which teachers to ask?

Colleges prefer to see a junior year teacher write at least one of your letters of recommendation. These teachers have your performance fresh on their minds, and your junior year classes are typically more rigorous than those you’ve previously taken.

Select teachers who teach core academic classes: science, math, English, history, or a world language. If a school requires multiple letters, try to include teachers who have taught you a range of subjects.

Consider teachers who you’ve had in class more than once or who serve as advisors or mentors to you in another capacity. These teachers will be able to draw on their experience with you in and out of the classroom.

Pick teachers who have something unique to say about you. How well does the teacher know you? Consider what the teacher might cover in a letter about you and choose teachers who will write a letter you would be proud to present.

How can I help my teacher or counselor write a stronger recommendation letter?

Fill out a questionnaire about your experience in their class to give to your teachers. This form helps teachers write more specific letters. Download your Teacher Recommendation Request Form .

While college admission officers won’t read these forms, write them as if they were! Teachers might use similar language, so describe yourself in a way you would want colleges to see.

Use specific examples and deep thought to differentiate yourself from your peers. Your teachers love their subject, so getting feedback and hearing how their classes helped you is useful. By filling out this form thoroughly and thoughtfully, you’ll save your teacher time. You should be spending more time on this form than your teachers spend on writing the recommendation.

Tell your teachers what it is about your experience with them that encouraged you to ask them to write a letter of recommendation.

Ask your teachers for a meeting to specifically discuss the letter and your future plans. Explain you’d like to find some time to share thoughts or stories that demonstrate how you benefited from their class. You might explain that you’ve visited colleges or spoken with particular admissions representatives (or watched the YouTube video above) and that they indicated these questions are important in letters. You’d like to share with them what you’ve come up with as ideas.

Do I need a letter of recommendation from my counselor?

Most colleges do require a recommendation from your school counselor.

A counselor letter covers your entire high school career and can highlight what is not noted elsewhere in your application. It covers the bigger picture—family, community, and activities. A counselor’s letter may reference cultural differences, examples of leadership outside of the classroom, or influence on the community.

What preparation should I complete before asking my counselor for a letter?

Check in with your school’s counseling office. Do they already have a form to fill out to provide more information about your high school experience? If not, you and your parents or guardians should fill out the following forms to give them more information:

• Counselor Recommendation Request Form
• Parent Recommendation Form

Ask to set up a meeting with your counselor to discuss the letter of recommendation, to review the forms you filled out, and to let them know the colleges to which you are applying.  

What are admissions officers looking for in a recommendation letter?

Watch the video below to learn more about how college admissions officers read and understand recommendation letters.

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WTO / Letters and Emails / 50 Free Letter of Recommendation Templates (Word | PDF)

50 Free Letter of Recommendation Templates (Word | PDF)

A Letter of Recommendation is a reference letter describing someone’s qualities and abilities, written by someone who has worked with them to add extra weight and merit to a college or job application.

It is written by a teacher, former professor, supervisor, principal investigator, team leader, or employer to support the applicant for a new post.

You may be requested to write a recommendation letter for a person applying for college or university, scholarships, internships, a job, or a leadership and volunteer opportunity. The letter needs to add positive details about the applicant and any information you have learned about them, such as their work performance and behavior.

The most common recommendation letters are used for:

• Seeking employment
• Applying for university admission
• Endorsing someone’s character.

Different Types of Letter of Recommendation Templates

Recommendation letters are needed for different situations; hence, they are available in various types. It all depends on the candidate’s requirements:

Importance of Recommendation Letters

Recommendation letters communicate information about the applicant to a hiring manager from someone else’s perspective and reinforce the applicant’s resume.

Their purpose is to help:

Powerfully advocate the job seeker

The letter can be used to show your support or back your candidate. If the note shows support, then the employer will be inclined to view the applicant as a committed and successful person.

Add personality to the application

Having a customized letter that shows your candidate’s specific strengths and abilities will go a long way for them. In addition, it shows the hiring manager the particular qualities of your candidate that set them apart from the other applicants.

Point out the applicant’s past achievements

Talking over your candidate’s accomplishments shows the hiring manager the ability of the applicant to achieve similar actions over time. Thus, past achievements are used as a mirror to measure the performance of the candidate.

It helps the job seeker get hired

In most cases, the hiring manager will be interested in applicants with recommendation letters, unlike those without. A good letter of recommendation will give the candidate a better chance of getting hired for the job. Writing a good recommendation letter impacts the hiring manager positively because they tend to be interested in the details of those applicants who are writing in a specific and personal manner.

Characteristics of Letter of Recommendation

The primary purpose of a recommendation letter is to provide an outsider’s perspective on a specific applicant. Here, you can get an idea of the essential components that a recommendation letter should meet to ensure that it is honest and accurately reflects the applicant:

It is personal

A recommendation letter needs to be unique, have a pleasant, personable tone, and an enticing manner of writing. An enticing letter goes a long way toward ensuring the reader is willing to read it. Employers and universities mainly request reference letters because they want to get a third-person perspective of the applicant’s qualities and personal achievements.

It comes from a reliable source

The recommendation letter needs to come from someone with enough knowledge of the applicant. This can be a former employer who has witnessed their performance or a teacher who knows the person well and their traits.

Use of supportive/enthusiastic/positive language

This letter is to be used to ensure the candidate gets the opportunity they are applying for. Hence, it is essential to write the letter with a tone and language that show enthusiasm and support for the candidate. You can use words such as ‘outstanding’, ‘wholeheartedly’, and ‘sincerely’ to show your support and inject passion into your words. In addition, you can describe the applicant’s strengths using adjectives such as ‘exceptional’ or ‘superb’.

It is specific and detailed in nature

A recommendation letter should be precise, factual, and contain enough details about the candidate. Write about their performance in particular, and you can also give an instance that may support the details provided. Avoid writing the usual clichés.

It contains a narrative

This letter needs to ensure that the reader understands the progress and growth of the applicant. When they are done reading the letter, it should help provide a better understanding of the connection between you and the applicant and connect to it like a story. Ensure you include anecdotes that show the applicant’s character and abilities where possible.

It is relevant to the applicant’s goal and achievements

A good letter should focus on the skills that are most relevant and important to the job they are applying for. Also, show the goals the candidate has and how they have been going about achieving them.

Who May Ask for a Letter of Recommendation?

As the person writing a recommendation letter, you need to know who the applicant is and why he or she needs the letter. As a teacher or school counselor, your student may ask you for a recommendation letter to apply to a college or university to show their ability and character.

In the case where you are someone’s close relative or supervisor, the candidate may ask you for a recommendation letter if they do not have any former work experience to show any volunteer work they may have done.

As a college professor or university supervisor, your recent graduate student may need a recommendation letter to validate any school projects they may have participated in.

Considerations Before Writing a Letter of Recommendation

When asked to write a recommendation letter for anyone, there are many crucial things that you should consider before writing it:

Ask the applicant for information

Request the applicant for a copy of their resume, cover letter, or any other document that will be included in the job application. This gives you the context of the information to include in the recommendation letter to support these documents. You can also ask them directly for any details they may need to include in the letter.

Do some research

Conducting your research on the company, university/college, or target gives you a guide on what is required of the applicant. With this information researched, you are able to relate the applicant’s strengths to the needed requirements.

Choose the type of letter you are writing

This is where you evaluate what the letter is needed for. The tone and language used in recommendation letters differ depending on the type of application. For instance, if a manager writes a recommendation letter for a former employee, the letter may tend to have a more formal tone and include more detail on the professional achievements of the applicant.

A character reference, on the other hand, from a relative or friend tends to have a more casual tone and describe the applicant’s characteristics and strengths.

Writing an honest recommendation letter with a well-detailed relationship with the applicant gives the reader a better understanding of the applicant. You should make sure you know more information about the applicant before agreeing to write them a recommendation letter.

Ensure you have observed or worked with the applicant over time.

• Can you outline their strengths and skills?
• Can you give detailed examples of the applicant’s performance?
• Do you have positive feedback you can give about them?

If you cannot provide the above information about your applicant, let them know you cannot write the letter to avoid writing a recommendation letter with no quality.

Free Standard Templates

How to Write a Compelling Letter of Recommendation

After agreeing to write the recommendation, it is now crucial for you to write the best letter to ensure the applicant gets the opportunity they are applying for.

Here are some points on how to go about writing a compelling letter:

Contact information is on the letterhead

Your name and contact information should be written first at the top of the letter. Then write the contact information of the person to whom the letter is to be addressed on the top left corner, that is, their full name, job title, name of organization/institution, address, and date.

A polite and personable salutation

Greetings or salutations are the next steps in writing a recommendation letter. You can use “To whom it may concern” if you do not know the name of the hiring manager or the recipient. if you know their name, use “Dear first name” for the salutation.

Introduction

Ensure your first line shows your enthusiasm to recommend the applicant.

How do you know the applicant

Use this paragraph to introduce yourself and explain how you know the applicant. Show the reader how long you may have known the applicant and in what way.

Who you are

Ensure you tell the reader who you are and what your profession or career is. For example, if you are a teacher, a college professor, or a former manager, use this paragraph to say it.

Establish your relationship with the applicant

It is important to establish your relationship with the applicant. This will further elaborate your connection and explain how you know the applicant and who you are to them.

Give words of praise

Make sure you remember to give words of praise to the applicant. Positive comments and enthusiasm entice the reader to consider the applicant more.

It is my great pleasure to recommend Chris for the position of assistant editor. As his university professor for the past three years, I have witnessed the amazing contributions that Chris has made to the community. He is not only an excellent and dedicated student but he has also enriched the lives of the entire college faculty. Chris is truly special for his compassion and commitment to helping others.

The second paragraph is where you give details about your applicant.

Showcase the applicant’s strengths/achievements

Ensure you showcase the applicant’s professional and academic strengths. Include their qualifications and achievements that support these skills and strengths. The reader needs to see what the applicant can deliver, hence showing their best strengths and important achievements.

You can use this section to share a personal story as an example to illustrate more of their best qualities, characteristics, or attributes. A personal story shows a better relationship between you and the applicant and helps the reader see a narrative in the letter.

Chris has committed himself specifically to the journalism department. He has been passionate about creating articles and newspapers and has been involved in research on the issues faced by the community. He is deeply committed to his craft, having taken extra educational courses for most of his life. Chris has an incredible presence and editing skills. Not only does he give amazing performances, but the tasks he performs are done to the best of his ability. While he is certainly a talented individual, Chris has ensured he has put in countless hours to improve his skills.

After you are done writing the main parts, conclude the recommendation letter by explaining the reason for which the applicant is leaving the current position. Also, provide convincing reassurance to the reader so they can be motivated to accept the applicant’s application. Give a closing statement by calling for action, like telling them that they can call you and ask questions.

Chris has my ecstatic recommendation. He is a calm, compassionate, hard-working, and strong person who has a clear sense of direction and purpose. I am confident that he will bring the same warmth, support, insight, and hard work to your organization. Please do not hesitate to contact me with any questions you may have.

Sign-off/signature

The last part of the recommendation letter is to close with a formal sign-off. Your name should follow the sign-off.

Sincerely, Chris Smith

Format of a Recommendation Letter

Write the recommendation letter using a business letter format . Write a one-page letter using the 12 font size and basic font style, like for instance, Times New Roman. Use the left alignment with 1.5 margins in your paragraphs.

Recommendation Letter Template

[Your Name]

[Your Position]

[Your Company/Organization]

[Your Address]

[City, State, Zip Code]

[Your Email Address]

[Your Phone Number]

[Recipient’s Name or “To Whom It May Concern,”]

[Recipient’s Position, if known]

[Recipient’s Company/Organization, if known]

[Recipient’s Address, if known]

Dear [Recipient’s Name or “To Whom It May Concern,”],

I am writing to wholeheartedly recommend [Candidate’s Name] for [specific position, role, opportunity, or general professional endeavors]. As [Your Relationship to the Candidate, e.g., “their manager,” “colleague,” “professor”], I have had the pleasure of witnessing [Candidate’s Name]’s remarkable professional growth and achievements over the past [duration of your relationship with the candidate] at [Your Company/Organization].

[Candidate’s Name] has consistently demonstrated exceptional skills in [mention 2-3 key skills or areas, e.g., project management, leadership, technical expertise], making a significant impact on our team and projects. [He/She/They] possesses a unique blend of [mention qualities, e.g., dedication, creativity, analytical skills], which [he/she/they] has leveraged to achieve [mention specific accomplishments or contributions].

One notable project that highlights [Candidate’s Name]’s capabilities involved [describe a specific project or achievement]. [He/She/They] [describe the candidate’s role, actions taken, and the project’s outcome]. This is just one example of [his/her/their] ability to [mention the skills or qualities the project demonstrates, e.g., lead effectively, solve complex problems, innovate].

Moreover, [Candidate’s Name]’s interpersonal skills and team-oriented approach have made [him/her/them] an invaluable asset to our organization. [He/She/They] consistently fosters a positive and collaborative work environment, encouraging others and contributing to our collective success.

I am confident that [Candidate’s Name] will bring the same level of excellence, dedication, and innovation to [mention the new role, company, or field]. [He/She/They] is well-equipped to handle the challenges and opportunities that come with [specific position or professional endeavor], and I wholeheartedly endorse [him/her/them] for this next step in [his/her/their] career.

Please do not hesitate to contact me at [Your Phone Number] or via email at [Your Email Address] should you require further information or wish to discuss [Candidate’s Name]’s qualifications and achievements in more detail.

Thank you for considering my recommendation. I am confident that [Candidate’s Name] will make a significant contribution to your team and look forward to seeing the great things [he/she/they] will accomplish.

Recommendation Letter Sample

Dear Ms. Gonzalez,

I am writing to wholeheartedly recommend Alex Rivera for the position of Editor at Innovative Reads Publishing. As the Senior Editor at Global Publishing House, I have had the privilege of working closely with Alex for over three years, during which I witnessed his remarkable growth, dedication, and outstanding contributions to our editorial team.

Alex possesses a rare combination of meticulous attention to detail, creative vision, and excellent communication skills, which he has applied to elevate the quality of our publications significantly. His ability to dissect complex manuscripts, identify areas for improvement, and collaborate with authors to refine their work has been instrumental in the success of numerous best-selling titles under our banner.

One of Alex’s notable achievements includes leading the editorial process for “Journeys Unfolded,” a novel that not only received critical acclaim but also achieved a New York Times Bestseller status within the first month of its release. His strategic approach to the editing process, incorporating thorough market research and trend analysis, ensured the book’s wide appeal and commercial success.

Moreover, Alex’s commitment to fostering a collaborative and supportive work environment has made him a cherished member of our team. He consistently goes above and beyond to mentor junior editors and interns, sharing his knowledge and passion for literature to inspire the next generation of publishing professionals.

I am confident that Alex will bring the same level of excellence, innovation, and leadership to the Editor position at Innovative Reads Publishing. His forward-thinking approach to editing and publishing, combined with his unwavering dedication to nurturing literary talent, makes him an ideal candidate for your team.

Please feel free to contact me at (555) 234-5678 or via email at [email protected] should you require any further information or wish to discuss Alex’s qualifications and achievements in more detail.

Thank you for considering my recommendation. I have no doubt that Alex Rivera will make a significant contribution to Innovative Reads Publishing, and I look forward to witnessing the great things he will accomplish with your esteemed team.

Jordan Matthews

Senior Editor

Global Publishing House

This recommendation letter is highly effective due to its comprehensive and persuasive presentation of Alex Rivera’s qualifications for an Editor position. The writer, a Senior Editor with direct supervisory experience over Alex, leverages this perspective to provide a detailed account of Alex’s skills, achievements, and personal qualities. Highlighting Alex’s meticulous attention to detail, creative vision, and communication skills offers a well-rounded view of his editorial competencies.

Specific achievements, such as leading the editorial process for a novel that achieved New York Times Bestseller status, serve as concrete evidence of Alex’s capability to contribute significantly to publishing projects. This accomplishment is not only a testament to his skill but also aligns with the objectives of most publishing houses, making his candidacy more appealing.

The letter also emphasizes Alex’s positive impact on the workplace culture, noting his commitment to mentoring and fostering collaboration. This aspect suggests that Alex would not only excel in his role but also enhance the work environment and contribute to team development.

By offering to provide further information and discuss Alex’s qualifications in more detail, the recommender demonstrates confidence in Alex’s abilities and readiness to endorse him further. This open offer adds credibility to the recommendation and shows genuine support for Alex’s application.

Overall, the letter’s effectiveness lies in its specific examples of professional excellence, emphasis on both individual achievements and teamwork, and the recommender’s clear, supportive stance, making a compelling case for Alex Rivera’s candidacy.

How to Write a Strong Recommendation Letter

Colleges and employers get plenty of resumes and cover letters. With an effective recommendation letter, you can set your student or employee apart from other applicants.

For an impactful letter, consider the following advice:

Make the letter to the job at hand

Address your letter to the requirements of the opportunity. The letter should not be copy-pasted from another job; ensure it is specialized for the specific job. Make sure your letter conveys your understanding of the applicant’s goals and your unwavering support for them. This letter goes along with showing the hiring manager that this particular application is the best fit for the role.

Keep it positive

Make the letter positive and enthusiastic to show the best traits of the applicant. Highlight their exceptional skills and strengths to show them in the best light.

Start with enthusiasm

Be positive and ecstatic in your first line or paragraph. Using enthusiasm at the beginning of the letter ensures you capture the attention of the reader and put them in the mood to want to read the whole letter.

As Mary’s former project supervisor at ABC, it is my great pleasure to recommend her for the role of project assistant.

Explain why your opinion matters

When it comes to recommendation letters, the weight differs for different people. For instance, for university applications, a letter from a teacher may have a better impact than one from a nurse. Showing the reader why your opinion matters gives them a better perspective on the applicant. The reader wants to see the perspective of someone who has seen the applicant perform various activities at their best strength.

This is why it is important to explain who you are and your relationship to the applicant so that the reader understands your opinion.

Showcase the applicant’s essential qualification

The applicant’s achievements, qualifications, and success should be well highlighted to show why they are best suited for the opportunity. In addition, showcasing their capabilities tells the reader what to expect from the applicant in their organization.

Use 2 to 3 examples

Ensure you write examples of what the applicants may have done to support the achievements you have highlighted. These examples work as bonus points to highlight the competency level of the applicant.

If it is a new job for project management, choose a story where the applicant did a beneficial project for the people or a community.

Key Takeaways

• A recommendation letter is used to support the skills of the applicant.
• Ensure you are honest and detailed in your recommendation letter.
• Do enough research about the applicant and the position they are applying for to identify the requirements.

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How to Write a Reference Letter (Template & Examples)

By Ammar Ahmed

Published: January 29, 2024

A reference letter serves as a formal endorsement of an individual’s skills, character, and achievements, typically penned by a former employer, colleague, or academic mentor. 

This guide aims to empower professionals with the tools and knowledge to craft effective reference letters, combining best practices with practical templates to streamline this essential task.

Types of Reference Letters

Understanding the different types of reference letters is crucial for professionals, as each type caters to specific contexts and highlights various aspects of an individual’s profile. Below, we explore three key types: Professional, Academic, and Character Reference Letters.

Professional Reference Letters

Professional reference letters are written by a previous employer, supervisor, or professional colleague. They focus on the applicant’s work experience, skills, and professional achievements. These letters are often required during job applications or for career advancement opportunities. 

These letters should detail the individual’s role, responsibilities, key accomplishments, and work ethic. It’s essential to mention specific instances where the individual demonstrated their skills and contributed to the organization’s success.

Related Article: Who to Use for Professional References 

Academic Reference Letters

Academic reference letters are typically requested for educational pursuits, such as college admissions, scholarships, or academic awards. Written by teachers, professors, or academic advisors, these letters highlight the individual’s academic achievements, intellectual capabilities, and potential for future success in their field of study. 

They should reflect on the individual’s academic performance, participation in class, and any notable projects or research work. This type of letter often emphasizes the individual’s dedication, curiosity, and ability to overcome academic challenges.

Character Reference Letters

Character reference letters focus primarily on the personal attributes of an individual. They are usually written by someone who knows the person well but is not a family member, such as a mentor, family friend, or community leader. 

These letters are particularly important when assessing an individual’s suitability for a role that requires a high degree of trust and integrity. They should provide insights into the individual’s character, values, and behaviors, illustrating how these traits have been beneficial in various situations.

Related Article : How Many References Should You Have? 

Letter of Recommendation Examples

In crafting a letter of recommendation, it’s essential to tailor the content to the specific needs and strengths of the individual. Whether it’s for a professional role, character assessment, or a remote work position, each letter should effectively highlight the candidate’s unique qualities and contributions. 

These examples are designed to provide a clear understanding of how to articulate a candidate’s abilities and achievements in a manner that resonates with the recipient, ensuring the letter is both compelling and relevant to the candidate’s desired opportunity.

Professional Employment Reference Letter

Taylor Robinson Hiring Committee Chair Innovatech Solutions 321 Future St. Techville, TV 32167 April 5, 2024

Dear Mr./Ms. Robinson,

It is with great enthusiasm that I recommend Laura Smith for the position of Project Manager at Innovatech Solutions. As the Senior Director of Project Management at TechGenius, I had the privilege of observing Laura’s professional growth and remarkable contributions over her four-year tenure as an Assistant Project Manager.

Laura’s standout achievement was her leadership in the “GreenTech Initiative” project in 2020. Under her guidance, the project not only met but exceeded its objectives, achieving a 30% increase in energy efficiency for our client’s products. Her strategic planning, combined with her ability to seamlessly integrate new technology into existing systems, was critical to the project’s success. Laura’s innovative approach and meticulous attention to detail were instrumental in securing a 15% grant for future sustainability projects for TechGenius.

Beyond her technical skills, Laura’s interpersonal abilities truly set her apart. Her team leadership and conflict resolution skills were pivotal during challenging project phases, ensuring team cohesion and maintaining client satisfaction. Her mentorship of junior staff members has left a lasting positive impact on our department.

I am confident that Laura will bring the same level of exceptional performance, dedication, and innovation to the Project Manager role at Innovatech Solutions. Her blend of strategic foresight, technical expertise, and leadership ability makes her an excellent fit for your team. I strongly recommend her for this position and believe she will be a valuable asset to your organization.

Please feel free to contact me for any further information or clarification.

John Doe Senior Director of Project Management, TechGenius [email protected] +1 555 123 4567

Character Reference Letter for a Coworker

Jane Doe Human Resources Manager Green Earth Initiatives 123 Business Rd. Business City, BC 12345 January 1, 2024

Dear Ms. Doe,

I am writing to express my wholehearted support for Emily Johnson’s application for the Community Outreach Coordinator position at Green Earth Initiatives. As Emily’s coworker at Design & Innovate Corp for over five years, I have had the privilege of witnessing her exceptional character and dedication to community service.

Emily has always been more than just a proficient graphic designer ; she is a driving force for positive change within our community. One of her most notable contributions was her volunteer work with the local “Food for All” campaign, where she not only designed impactful promotional materials but also played a crucial role in organizing community food drives. Her efforts helped raise awareness and significant donations for the cause, demonstrating her compassion and commitment to helping those in need.

What truly sets Emily apart is her genuine empathy and integrity. She often takes the initiative to support new team members and creates an inclusive and welcoming work environment. Her ability to connect with people from diverse backgrounds, combined with her strong ethical values, makes her an outstanding role model and team player.

Emily’s passion for community engagement, along with her innate ability to inspire and mobilize people toward a common goal, makes her an ideal candidate for the Community Outreach Coordinator role. I am confident that her exceptional interpersonal skills and dedication to social causes will enable her to excel in this position and make a meaningful impact at Green Earth Initiatives.

Please do not hesitate to contact me if you require any further information or insights regarding Emily’s character and abilities.

Warm regards,

David Thompson Senior Graphic Designer, Design & Innovate Corp [email protected] +1 555 678 9101

Remote Work Employment Reference Letter

Alex Martinez Hiring Manager VirtualTech Inc 456 Justice Ave. Law City, LC 45678 March 10, 2024

Dear Attorney Martinez,

I am delighted to recommend Mark Benson for the position of Lead Software Engineer at VirtualTech Inc. As the CTO of NetSolutions, where Mark has been working remotely for the past three years, I have had ample opportunity to observe his exceptional technical abilities and adaptability to the remote working model.

During his tenure with us, Mark was instrumental in developing our flagship product, CloudSync, a complex cloud storage solution. His technical expertise, particularly in cloud computing and cybersecurity, was vital in overcoming the project’s significant challenges. Despite the remote setting, Mark’s consistent communication and collaboration were standout qualities. He regularly led virtual team meetings and coding sessions, ensuring that all team members, regardless of their location, were aligned and engaged.

What impresses me most about Mark is his self-motivation and time management skills, crucial in a remote work environment. He has an innate ability to prioritize tasks effectively and meet deadlines without compromising on the quality of work. His initiative to conduct weekly virtual training sessions for the team not only enhanced our collective skill set but also fostered a sense of community and teamwork among remote employees.

Mark’s blend of technical acumen, excellent communication, and leadership skills, along with his proven ability to thrive in a remote work environment, makes him an ideal candidate for VirtualTech Inc. I am confident that he will be a valuable asset to your team and contribute significantly to your company’s success in the digital realm.

Please feel free to contact me if you would like further information or specific examples of Mark’s work and achievements.

Susan Lee Chief Technology Officer , NetSolutions [email protected] +1 555 234 5678

What to Include in a Reference Letter

When composing a reference letter, it’s essential to include certain key elements to ensure the letter is effective and provides a comprehensive overview of the candidate’s qualifications.

These elements include:

1. Sender’s Information

The sender’s information is a critical component of any reference letter, as it establishes the credibility and authority of the person writing the letter.

This section should be clearly outlined at the top of the letter and include the following details:

• Name: The full name of the individual writing the reference letter.
• Title or Position: The professional title or position of the sender, which adds weight to the reference. This should be the current title or the one held while working with the individual being recommended.
• Company or Organization: The name of the company or organization where the sender is employed or affiliated.
• Contact Information: Including an address, phone number, and email address is crucial. It not only offers a means for the recipient to verify the information or seek further clarification but also demonstrates transparency and openness.

2. Recipient’s Information

• Name: The full name of the recipient. If the recipient’s name is not known, a general title or department can be used, such as “Hiring Manager” or “Admissions Committee.”
• Title or Position: Including the recipient’s professional title or position helps in directing the letter to the appropriate person, especially in large organizations where multiple individuals may be involved in the decision-making process.
• Company or Organization: The name of the company or organization where the recipient works. This acknowledges the professional setting into which the candidate is seeking entry or advancement.
• Address: The full postal address of the company or organization. 

3. Salutation

The salutation in a reference letter is more than just a formality; it sets the tone for the communication and shows respect for the recipient.

Here are key elements to consider:

• A Formal Greeting: Begin with a formal greeting such as “Dear,” which is universally recognized as professional and respectful.
• Addressing the Recipient: If you know the recipient’s name, use it directly after the greeting, e.g., “Dear Mr. Smith,” or “Dear Dr. Jones.” 
• Inclusive and Respectful Language: If the recipient’s name or gender is unknown, use a neutral and inclusive salutation like “Dear Hiring Manager,” “Dear Selection Committee,” or “To Whom It May Concern”. 

4. Opening Paragraph

The opening paragraph of a reference letter is pivotal in establishing the context of your relationship with the candidate and setting the stage for the endorsement to follow.

Here are some elements to include in this initial section:

• Introduce Yourself: Start by introducing yourself to give the recipient an understanding of who you are. Mention your name and your professional position or title, as this adds credibility to your recommendation.
• Your Relationship with the Candidate: Clearly state your professional or academic relationship with the person you are recommending. This could be as their supervisor, colleague, professor, or mentor.
• Duration of Relationship: Include how long you have known the individual. This time frame helps the recipient gauge the depth and extent of your experience with the candidate.
• Purpose of the Letter: Briefly mention the purpose of your letter – to recommend the individual for a specific position, program, or opportunity. This sets a clear context for the rest of your letter.

5. Body Paragraphs

The body paragraphs are the core of the reference letter, where you provide detailed insights into the candidate’s qualifications, skills, achievements, and character.

Here’s how to structure this section effectively:

• Specific Examples and Details: Use concrete examples to illustrate the person’s skills and qualifications. For instance, if you are highlighting their leadership skills, mention a specific project they led and the positive outcomes that resulted from it.
• Highlight Relevant Experiences and Accomplishments: Discuss experiences that directly relate to the position or opportunity the individual is pursuing. For example, if they’re applying for a managerial role focus on instances where they demonstrated effective management skills.
• Unique Qualities or Strengths: Point out any unique strengths or qualities that make the individual stand out. This could include exceptional problem-solving skills, innovative thinking, or a strong commitment to teamwork.
• Personal Anecdotes or Stories: Including a brief story or anecdote can make your letter more engaging and memorable. This could be an instance where the individual overcame a significant challenge or went above and beyond in their role.
• Balanced Perspective: While it’s important to focus on positive attributes, offering a balanced perspective can add authenticity to your letter. If appropriate, you can mention areas where the candidate has shown growth during your relationship.

Remember, the goal of these paragraphs is to provide a vivid picture of the candidate’s abilities and character. Well-chosen examples and stories make your endorsement more convincing and help the recipient understand why the individual is an excellent fit for the opportunity.

6. Closing Paragraph

The closing paragraph of a reference letter is where you encapsulate your overall recommendation and express your support for the individual.

Here are some elements to include:

• Summarize Key Points: Briefly restate the most important qualities, achievements, or skills of the candidate that you have highlighted in the letter. This reinforces your endorsement and reminds the reader of the candidate’s suitability for the position or opportunity.
• Express Your Strong Recommendation: Clearly state your confidence in the candidate and your belief in their suitability for the role or opportunity. Use affirmative language like, “I highly recommend,” or “I am confident that,” to leave no doubt about your support.
• Offer to Provide Further Information: Indicate your willingness to provide additional information or clarification if needed. This shows your genuine support and readiness to assist further in the candidate’s application process.
• Contact Information Reminder: Although your contact information is already at the top, a brief reminder here ensures that it is easily accessible for the reader, should they wish to follow up with you.

7. Closing Salutation

Here’s how to conclude your letter appropriately:

• Use a Professional Closing: Opt for a formal and universally accepted closing phrase. Common examples include “Sincerely,” “Best regards,” or “Yours truly.” 
• Consistency with the Tone: Ensure that the closing salutation matches the overall tone of your letter. If your letter is highly formal, a closing like “Sincerely” is appropriate. For a slightly less formal tone, “Best regards” can be a good choice.
• Space for Signature: If you are sending a hard copy or a scanned version of the letter, leave space for your handwritten signature above your typed name. This personal touch adds authenticity to the document.
• Typed Name and Title: Below the signature space, type your full name and title again. 

Related Article: When Do Employers Check References?

Reference Letter Template

This reference letter template is designed for professionals to easily adapt and customize according to the specific needs of the individual being recommended. Simply fill in the blanks and modify the text as necessary to suit your context.

[Your Name] [Your Title or Position] [Your Company or Organization] [Your Contact Information (Address, Phone Number, Email)] [Date]

[Recipient’s Name] [Recipient’s Title or Position] [Recipient’s Company or Organization] [Recipient’s Address]

Dear [Recipient’s Name],

I am writing to recommend [Candidate’s Full Name] for [Position/Opportunity/Program] at [Recipient’s Company/Organization/School]. As [Your Position] at [Your Company/Organization], I have had the pleasure of working with [Candidate’s Name] for [Duration of Relationship] and have witnessed [his/her/their] significant contributions first-hand.

[In this paragraph, provide specific examples of the candidate’s skills, achievements, and qualities. Mention a particular project or responsibility and the impact of their work. Highlight any unique attributes that set the candidate apart.]

[This paragraph should continue to build on the candidate’s qualifications. Include personal anecdotes or stories that illustrate their capabilities and character. Focus on how their contributions positively affected your team or organization.]

I am confident that [Candidate’s Name] will bring [his/her/their] remarkable [skills/qualities, such as leadership, creativity, dedication] to [Recipient’s Company/Organization/School]. [His/Her/Their] ability to [specific skill or contribution] makes [him/her/them] well-suited for [Position/Opportunity/Program]. I strongly endorse [his/her/their] candidacy and believe [he/she/they] will be a valuable addition to your [team/program/organization].

Please feel free to contact me at [Your Contact Information] if you require any further information or specific examples of [Candidate’s Name]’s work and achievements.

[Your Handwritten Signature (if applicable)]

[Your Typed Name] [Your Position]

Related Article: How to Provide References for a Job

Tips for Writing Letters of Recommendation

Crafting effective letters of recommendation requires a delicate balance of showcasing the candidate’s strengths, providing specific examples, and employing persuasive language. Here are some valuable tips to help you navigate the intricacies of this crucial task.

Quantify Achievements

When writing a letter of recommendation, it’s powerful to quantify the candidate’s achievements. Use specific figures and statistics to illustrate their accomplishments. For example, instead of saying “significantly increased sales,” specify “increased sales by 30% over six months.” This provides concrete evidence of their capabilities and makes their achievements more tangible and credible. Quantifying contributions also helps the recipient gauge the scale and impact of these accomplishments, offering a clearer picture of the candidate’s potential.

Connect to the Position or Opportunity

Tailor the letter to the specific position or opportunity the candidate is applying for. Highlight skills and experiences that are directly relevant to the job requirements or academic program. For instance, if the candidate is applying for a leadership role, emphasize their successful team management experiences. This shows that you understand what the role entails and have thoughtfully considered how the candidate’s skills and experiences make them a good fit, making your recommendation more relevant and persuasive.

Include Keywords

Identify important terms in the job listing or academic program description, such as “project management,” “analytical thinking,” or “creative problem-solving,” and weave them into your letter. This not only tailors the letter to the specific role but also ensures it passes through any automated screenings, increasing the chance that your recommendation will be read by decision-makers.

Leverage Technology for Reference Letter Management

Utilize technology platforms for efficient reference letter management. For example, online reference request platforms simplify the process of requesting, writing, storing, and submitting letters of recommendation. These tools often offer templates, reminders, and the ability to submit letters directly to institutions or employers. 

Leveraging such technology can streamline the process, ensuring timely submission and organization of your reference letters, while also offering a secure way to manage sensitive personal information contained within these documents.

Related Article: Reference Check Questions

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How to Write an Employee Write-Up Form (With Template)

How to write a job rejection email (template & examples), how to write a job offer letter (template & examples), how to create an employee schedule (with templates), what is holiday pay everything you need to know, how to conduct a reference check (with questions), what is staff augmentation everything you need to know.

How to Write a Letter of Recommendation (Template Included!)

An email arrives in your inbox from a former employee or coworker. The subject line: “ Request: Recommendation Letter for Job” . At first, you feel thrilled and flattered to be asked to vouch for someone. Then, you start to think about the best way to do this. 

Reference letters can be challenging, especially when you want to craft something that’s well-written, personalized, and truly does that person justice to a hiring manager .

But worry no more! Writing a recommendation letter no longer needs to send you into a tailspin, thanks to our easy-to-follow guide.

What is a letter of recommendation?

A letter of recommendation is a formal way to recommend someone based on their work, personal character, or academic performance. It’s your chance to tell potential employers, “Hey, this person is amazing; you should totally hire them!”

Think of it like recommending your go-to hairstylist to a friend. You wouldn't just say they're good—you'd highlight their skills, and why they're perfect for the job. This letter does the same, showcasing their strengths beyond a resume .

Many employers will use the letter of recommendation as a tool to get to know the candidate better through someone else’s lens. That is why it’s so important. Your words can make a big impact on the hiring managers' decision and pretty much determine whether a person will land their dream job or not. 

5 tips for writing a letter of recommendation

The good thing about reference letters is that they typically follow a similar structure. Sure, you can (and should!) add your personal touch, but no employer is expecting anything too extravagant or unusual. Here are five tips to kick-start your draft:

1. Ask for background information

First things first, you need to know why you’re being asked to write the recommendation letter. Are you writing a letter of recommendation for academic reasons, a personal character reference, a new job, or something else? If this person hasn’t already shared specifics on the letter, ask them to give you:

• Contact details for who the letter should be addressed to
• A current resume
• The description of the position they’re seeking
• Any specific examples they’d like you to include and highlight
• The timeframe for the letter to be sent

Having this info in-hand will help you focus on the right traits and accomplishments and position the person in the best way possible.

2. Establish the professional connection

Crafting a good recommendation letter begins by defining your relationship with the person being recommended. Establish how you worked together and for how long in a sentence or two. Did they report to you? Were they your boss? Did you work in different departments, but collaborated closely on a project?

3. Emphasize important strengths and skills

Evaluate the candidate’s work, focusing on their strengths and applying it to the position they’re seeking. For example, if they’re targeting a management position, showcase their leadership skills . Highlight tangible successes that can be quantified, detailing an increase in sales or how effective they were at managing budgets and/or people.

4. Highlight key achievements

Describe how they stood out from the rest of their colleagues and use specific examples that support your case, whether it’s taking the initiative on a complex project or spearheading a new company-wide program.

Concrete anecdotes will create a lasting impression. If you can, it’s nice to seal the deal with a comparison, such as saying they’re “the most effective salesperson I’ve ever worked with” or “one of the top two employees I’ve ever managed”—as long as that’s true, of course.

5. Master the letter of recommendation format

The letter of recommendation format also has a simple and straightforward structure. Of course it can vary depending on the purpose of the letter, but these are the four most necessary pieces of information to include:

• A formal salutation, such as “Dear [First and Last Name of the recipient]”
• A concise self-introduction
• A closing statement summarizing the key points of your recommendation
• A signature , including your name, your job or academic title, your company name and your contact information.

Still not sure what to say? Our basic template will show you how to write a letter of recommendation that not only is personalized, but highlights why your colleague should get the position they are seeking.

Letter of recommendation template

Dear [First and Last Name],

It’s my absolute pleasure to recommend [Name] for [position] with [Company]. [Name] and I [relationship] at [Company] for [length of time].

I thoroughly enjoyed my time working with [Name], and came to know [him/her/them] as a truly valuable asset to our team. [He is/She is/They are] honest, dependable, and incredibly hardworking. Beyond that, [he is/she is/they are] an impressive [soft skill] who is able to [result].

[His/her/their] knowledge of [specific subject] and expertise in [specific subject] was a huge advantage to our entire office. [He/she/they] put this skill set to work in order to [specific achievement].

Along with [his/her/their] undeniable talent, [Name] has always been an absolute joy to work with. [He is/she is/they are] a true team player, and always foster[s] positive discussions and bring[s] the best out of other employees.

Without a doubt, I confidently recommend [Name] to join your team at [Company]. As a dedicated and knowledgeable employee and an all-around great person, I know that [he/she/they] will be a beneficial addition to your organization.

Please feel free to contact me at 555-123-4567 if you want to discuss [Name]’s qualifications and experience further. I’d be happy to expand on my recommendation.

Best wishes,

[Your Name]

[Company Name]

Seems simple enough, right?

But I know that filling in those blanks is one of the toughest parts. So, let’s take a look at our recommendation letter example in practice, shall we?

Here’s how this recommendation letter draft would look for Joanne, a hypothetical sales employee I’d previously managed.

Recommendation letter sample

Dear Arya Smith,

It’s my absolute pleasure to recommend Joanne Adams for the Sales Manager position with The Sales Company.

Joanne and I worked together at Generic Sales Company, where I was her manager and direct supervisor from 2015 to 2019.

I thoroughly enjoyed my time working with Joanne and came to know her as a truly valuable asset to our team. She is honest, dependable, and incredibly hardworking. Beyond that, she is an impressive problem solver who is able to address complex issues strategically and confidently. Joanne is inspired by challenges and never intimidated by them.

Her knowledge of sales etiquette and expertise in cold calling was a huge advantage to our entire office. Not only did she put this skill set to work, but she also led a series of training sessions on cold calling with the team—increasing our total sales by over 18% in just one quarter. I know that Joanne was a huge piece of our success.

Along with her undeniable talent, Joanne has always been an absolute joy to work with. She is a true team player, and always fosters positive discussions and brings the best out of other employees.

Without a doubt, I confidently recommend Joanne to join your team at The Sales Company. As a dedicated and knowledgeable employee and an all-around great person, I know that she will be a beneficial addition to your organization.

Please feel free to contact me at 555-123-4567 if you want to discuss Joanne's qualifications and experience further. I’d be happy to expand on my recommendation.

Kat Boogaard

Director of Sales

Generic Sales Company

There you have it—a reference letter that is quick to the point, enthusiastic yet professional, and would make anybody want to hire Joanne immediately.

Of course, keep in mind that this is simply a letter of recommendation template. You can definitely make some tweaks and inject creativity and personality into your own reference letter. In fact, I encourage you to do so!

In the meantime, this reference letter example should get you started and on the right track. Remember, be complimentary (while still being honest!). A negative recommendation serves no purpose, so if you find yourself going down that road, it’s better to tell the person no.

And, of course, ensure that you personalize every single letter or recommendation email that you write. The more customized you can make it, the better!

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Letter of Recommendation Samples for Students

How to Request a Recommendation Letter

How to write a recommendation letter, what to include in a recommendation letter for a student, how to use letter examples and templates, student recommendation letter example, character references and personal recommendations, character reference letter example, how to create a reference list, frequently asked questions (faqs).

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Students may need a letter of recommendation to land a job, secure an internship, or earn a spot in a competitive academic program. But to make a good impression on the recipient, a letter of recommendation must be more than just an enthusiastic endorsement—it must follow a specific format.

Whether you are a student who needs a letter of recommendation for an application, or you're writing an academic reference, here’s how to format your letter and what to include in the document. Plus, you’ll find a few samples to help guide your writing.

Key Takeaways

• Students can request recommendation letters from teachers, professors, and employers.
• Character references provide an endorsement of a student’s positive personal qualities, such as their work ethic, dependability, and enthusiasm.
• When requesting a recommendation letter, offer to provide a copy of your CV or resume, as well as a job description or program overview.

When you request a letter of recommendation (sometimes also called a letter of reference), be sure to give potential writers information on why you need the letter, and let them know why you think they are a good person to recommend you. For example, if you performed well in your professor's class and are asking them to write a recommendation for graduate school, tell them you enjoyed their course and felt your performance demonstrated your commitment to pursuing another degree program.

You might also provide the person with your most up-to-date resume or CV. These details will make it easier for them to write a personalized and targeted reference letter.

You should also provide all the information the person needs regarding how to submit the letter, what to include (if there are any requirements), and when it is due.

When writing a reference letter , be sure to explain how you know the student, and describe some of the qualities that make him or her a good candidate for the job or school. Use specific examples to demonstrate how the person has shown those qualities.

Focus on the specific job or school the person is applying for. Try to include qualities and examples that will help them get that position or get into that school.

Feel free to ask the person for whom you are writing the letter for more information. You might ask to see the job listing, their resume, or a list of their related coursework.

Contact Information If you’re writing a formal printed letter, include your contact information, as well as the recipient’s information, at the top of the letter.

Greeting If you are writing a personal recommendation letter, include a salutation to start your letter (Dear Dr. Smith, or Dear Ms. Jones, for example).

Paragraph 1: Introduction Explain why you're writing and how you are connected to the person you are recommending, including how you know them and for how long.

Paragraph 2/3: Why You're Writing Share information on the person you are writing about, including why they are qualified and what they have to offer. It's fine to include more than one paragraph to provide details of the student's academic and work performance. Including examples of how they have excelled is a good way to show how the person is qualified.

Paragraph 4: Summary Write a brief summary of why you are recommending the person. Mention that you "highly recommend" the person, that you "recommend without reservation," or something similar.

Paragraph 5: Conclusion Offer to share more information and let the reader know how to contact you (phone, email, etc.) for a follow-up conversation.

Letter Closing End your letter with a formal letter closing and your name and title. If you are mailing a printed letter, include your signature underneath your typed name: 

Signature (for hard copy letter)

If you’re sending an email, include your contact information in your signature. 

It is a good idea to review recommendation letter examples and templates before you write a recommendation letter or a request for a letter. They can help you decide what kind of content you should include in your document.

A letter template also helps you with the layout of your letter, such as how many paragraphs to include, how to sign the letter, and what elements you need to include (your contact information, for example).

While recommendation letter examples, templates, and guidelines are a great starting point, always tailor a letter to fit the particular situation

Download the recommendation letter template (compatible with Google Docs and Word Online) or see below for more examples.

The Balance

Recommendation Letter Example (Text Version)

Brian Smith 123 Main Street Anytown, CA 12345 555-555-5555 brian.smith@collegemail.edu

March 9, 2024

Emma Johnson Owner Café Bistro 72 Dock Street Pacifica, Oregon 97233

Dear Ms. Johnson,

Daniel Williams worked as a server and manager at Central College’s student café under my supervision for seven semesters, beginning in Spring 2019.

Over that time, I was consistently impressed with his customer service and people management skills, as well as his dedication and good humor. I've often said that if I could clone Daniel, I'd never have to worry about staffing problems again. He's a truly gifted server, fast on his feet, and able to remember complicated orders without using an order pad.

He’s also an innovator. Thanks to his suggestions, we revamped the café menu last year to focus on the most popular dishes and dropped some expensive, time-consuming menu items. The result was a 10% increase in profits.

Our customers love him. More than one has suggested that Daniel become a “super senior,” so that he can stay with us next year. Alas, he’s graduating on schedule, with highest honors and a boatload of references to attest to his skill, hard work, and talent. I’m honored to be one of them.

I enthusiastically recommend Daniel for the position of server/manager in your café. If you have any specific questions about Daniel’s experience and skills, I’m happy to help. Please call me at 555-555-5555.

Brian Smith

Student Coordinator

Central College Café

A character reference is a recommendation written by someone who can attest to one’s character. These letters may be needed for people applying to join an association or purchase a property.

They can be used as an alternative to a professional reference for someone who doesn't have work experience, and they may also be required for jobs that require a high level of trustworthiness.

Who to Ask for a Character Reference

If you have limited work experience (or worry you will get a negative reference from your former employer), you might ask someone to write you a character reference. This might help balance out a negative employer reference.

Consider asking a friend, neighbor, club leader, colleague, or someone else who may never have employed you but can speak to who you are as a person.

What to Include in a Character Reference

If you are asked to write a character reference, focus on the person’s character traits and abilities. You can provide examples from personal interactions with that individual.

Download the character reference letter template (compatible with Google Docs and Word Online) or see below for more examples.

Character Reference Letter Example (Text Version)

Jane Lee 330 Chestnut Street Kerry Springs, Massachusetts 01006

February 3, 2024

Sandra Gomez Program Director Kids at Play, Inc. Centertown, New Hampshire 03225

Dear Ms. Gomez,

Before I had the pleasure of working with Liz Dwyer on our neighborhood cleanup committee, I was her next-door neighbor for 10 years. It didn’t surprise me at all when she was the youngest person to show up for our initial organizational meeting or when she volunteered to take notes and spearheaded the playground project. 

Liz is a very special young person, the kind that gives you hope for the future. It’s not just that she’s organized and dependable, although she is. It’s that she has passion, drive, and a deep optimism for what’s possible. I’ve seen firsthand how she uses that optimism to inspire others and help them see the possibilities in an empty lot or rundown corner. 

I’ve also been impressed with Liz’s growth as an artist. Since she started at Eastern College, her talent has grown. She has used her new skills to improve our neighborhood, rallying the local kids to help her make a mosaic wall for the new playground. 

I know she would be a bright light in your arts program, inspiring and guiding the kids in your care just as she has the kids on our block. I enthusiastically recommend her for the job. Please feel free to reach out to me at jane.lee@email.com or (413)555-6078 with any questions. 

Best regards,

Jane Lee Director, Chestnut Street Block Association

A reference list is a page with a list of your references and their contact information. Send this letter as part of your job application if it is requested. Employers who ask for a reference list might call or email the people on that list and ask them for more information about you.

When creating your reference list, be sure to first ask permission from each person on your list. Not only is this polite, but this will give each person time to prepare a response for the employer. Make sure you provide all the necessary contact information for each person.

What should a student’s letter of recommendation include?

A letter of recommendation for a student should describe their positive qualities, including their academic achievements, interpersonal skills, work ethic, and character. To be effective, the letter should focus on skills and qualifications that are most valuable in the job or program for which the student is applying. 

How long should a recommendation letter be?

A recommendation letter should be at least a few paragraphs long, typically a page or two in length. It should contain specifics that illustrate why the subject is a good candidate for the job or position they’re seeking. The recommender should unreservedly endorse the subject of the letter. 

Georgetown University Center for Research and Fellowships. " Do's and Don'ts of Writing Recommendation Letters ."

• FRONT MATTER

Sample Teaching Recommendation Letters

Two recommendation letters for students going into the teaching profession, which you can download by clicking on the link below, demonstrate the traits that employers seek in teachers. When students have done student teaching in schools, at least one of their recommendation letters is written by the faculty supervisor of their student teaching program.

In the first letter, kept efficient at one page, the writer makes it clear that she knows the student not as a teacher but as a performer in her class who has kept in touch with her outside of the classroom. She uplifts the student by tracing their two-year history, and noting that the student attended a fiction reading that she gave. Most importantly, she shows that she can comfortably view the student as a teacher, citing his resume: “And I see this same ideal—one that he wants to pass on to his future students—even in the careful wording of his career objective on his resume, where he speaks of helping students achieve their ‘academic, athletic, and social potential.’” This letter demonstrates that even a writer with limited knowledge of the student’s work can write an effective letter by partnering with the student on the process.

The second letter, more extensive at two pages, comes from the student teaching supervisor, who also taught a concurrent course and web-based portfolio workshop in which the student was enrolled. Therefore, the examples provided come directly from these relevant experiences, and they go into a good deal of depth—citing lesson design, scientific principles taught, direct interactions with students, and use of technology. The letter is also filled with affirmations about the student as a future teacher: “He is thoughtful, reflective, and committed to life-long learning and continued development as an educator.” One of the final sentences both recommends the student and reminds readers of the relationship that the letter writer had with the student: “After evaluating his work, observing his performance in class, and supervising his teaching, I feel confident that Mr. Lerner will make a significant contribution as an elementary educator.”

Education Recommendation Letter

June 30, 2051

Jerri Spencer

456 Academia Street,

Learning Town, 54321

Dear Ms. Spencer,

I hope this letter finds you in good health. I am writing to provide a strong recommendation for one of my students her name is Stephen Soloman, who I believe would be an excellent candidate for your esteemed institution. Having observed this student's progress over the last year, I can attest to their exceptional skills, brilliance, and dedication.

This student has shown consistent academic excellence and has always sought to challenge themselves. Their commitment to personal and academic growth, as well as their passion for knowledge, is indicative of their potential to succeed in any environment.

Moreover, this student is an active participant in class discussions, frequently provides insights that enhance our understanding of the subject matter, and is always willing to assist classmates. Their interpersonal skills are unparalleled, and they are very well respected among peers and faculty.

Given the aforementioned reasons, I most enthusiastically recommend this student for your program. I am confident that they will exceed your expectations and make an excellent addition to your institution. Thank you for considering my recommendation. Should you require any further information, please feel free to contact me.

Joanna  Huggins

Highly Skilled Educator

Letter Templates @ Template.Net

Recommendations

Recommendations and references have a similar role in a selective process. Recommendations are usually formal, confidential letters provided to a graduate school or other academic-based program, while references are used by employers to confirm qualifications before making an offer.

Letters of Recommendation

Letters of recommendation provide a detailed and persuasive argument for why and how the subject of the letter (you) should be admitted to the program you are applying for.

Typically, letters of recommendation are used as part of an application, most often for advanced degree programs but also for selective programs like fellowships, scholarships, or experiential learning. For example, a letter of recommendation is required for applications to the Yawkey Nonprofit Internship Program.

These letters are usually sent directly to the admissions office or selection committee rather than provided to the applicant. Some recommenders also choose to provide a copy to the person they are writing the letter about.

Ask people who can write about your relevant strengths and who will submit a recommendation on time.

You may need to ask different people, depending on what you are applying for. Some applications may require a personal recommender as well as an academic or professional one.

• Ask those who know you well: They will be able to write a more comprehensive and detailed letter.
• Ask those who can write a strong and relevant recommendation: You want a recommender who thinks highly of you—particularly in areas relevant to what you are applying for.
• Ask those who can submit the letter on time: A glowing letter that arrives late won’t help you.

In order to plan ahead, have an honest conversation with the people you would like to ask for a recommendation well in advance of starting your application.

• Could they be a strong recommender?
• If not, what steps can you take to improve or to help them get to know you better?
• What are the qualities or criteria that they use to determine whether they can provide a strong recommendation?

When to Ask

Ask at least three weeks in advance of the submission date.

Give them plenty of time to make a decision about writing the letter and so that it is as persuasive as possible. Make sure they are aware of the official deadline in addition to your timeline, especially if you would like them to submit the letter early.

Ask in an email.

Wait for an Honest Answer

The person needs time to consider your request. You want all recommendations to be strong ones. If someone you ask feels as though they cannot write a strong recommendation, it is better that they decline, so that you can ask someone else.

Package the Details

You should include all of the necessary details as well as additional helpful information all in one place. This makes it easier for them to reference what they need to know and make a decision. If the topic initially comes up during a meeting or conversation, send a follow-up email as a formal request and so that you can provide all of the details they will need.

• What you are applying for
• Any requirements in content or format
• Timeline—your preferred timeline and/or the actual deadline
• How and/or where to submit the letter

Additional Suggestions

• Why you chose them as a recommender, either generally or for a specific program
• A copy of your resume
• A copy of items that speak to why you are applying, either for the field generally or for a specific program, such as a personal statement or application essay
• Anything else that helps

Request: Write a Letter of Recommendation

Dear _____________, I hope you are doing well. I wanted to let you know that I was really inspired after _____________, and it has led me to decide to pursue ___________. I am in the process of applying for ________. My application requires a recommendation letter from a ______ [their role: professor, former or current supervisor, etc.] and since __________ [the reason you are asking this person specifically], I was wondering if you would be willing to write a strong recommendation about me for my application. If so, the application is due __________, which allows four weeks to complete the letter. I would also be happy to meet with you if you would like to learn more about why I am applying to ____________ and what skills make me a good fit for it. Thank you in advance for your consideration, and I look forward to hearing back regarding your decision. Best, Your Name

After Asking

It is your job to prompt your recommender to write and submit the letter on time. If needed, send a gentle reminder a week before the deadline and ask if they need more information.

After your recommender submits the letter, be sure to follow up and thank them.

Follow-Up: Deadline Reminder

Dear _____________, Thank you again for agreeing to write a recommendation letter for my application to ________. I wanted to check in as the deadline is ________, just one week from today. Please let me know if there’s any additional information that would be helpful to you in writing the letter. Best, Your Name

Asking for Future Applications

If you think you might need letters of recommendation in the future, it is better to request them while you are still at BU and have good relationships with faculty or others you want to ask. Dossier service platforms like Interfolio will keep the letters confidential until you are ready for them to be submitted to an admissions or selection committee.

Letter of Recommendation Samples for Academic and Professional LORs

Updated On Jun 20, 2024

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Purpose of a Letter of Recommendation

Letter of recommendation format, how to write a strong letter of recommendation, academic lor sample, professional lor sample, common mistakes to avoid in lors.

A Letter of Recommendation (LOR) is a crucial document that can significantly impact an applicant’s chances of securing admission to academic programs and job opportunities. This guide will help you understand what makes an effective Letter of Recommendation (LOR) and provide tips for writing one that stands out. We will cover the essential letter of recommendation format and include a detailed letter of recommendation sample to illustrate key points.

A Letter of Recommendation is written by someone who knows the applicant well, such as a professor, employer, or mentor. The purpose of this reference letter is to provide a comprehensive evaluation of the applicant’s abilities, character, and potential. It acts as a testament to the applicant’s qualifications, offering insights that grades and resumes alone cannot convey.

The generic letter of recommendation format is as follows:

Writing a great Letter of Recommendation (LOR) is the key to a successful admissions journey. Let’s learn some tips to make yours shine and help the applicant stand out!

1 Be Specific: Don’t just say the person is good; give examples. Talk about specific times when they showed their strengths, like solving a tough problem or leading a team project.

2 Be Honest: Tell the truth, but be nice about it. If they are really good at something, say so. If they need to work on something, say that too, but in a helpful way.

3 Be Professional: Write like you would for an important email or letter. Use proper grammar and polite language. Follow any rules the school or company gives you.

4 Tailor the Letter: Make the letter fit the person and the job they want. Talk about how their skills match what’s needed for the program or job. It shows you care and makes the letter more powerful.

Now that you’ve learned some essential tips for crafting a standout Letter of Recommendation (LOR), let’s explore examples tailored for academic pursuits and job applications.

If you’d like feedback on your LOR, take advantage of our free evaluation service.

A Letter of Recommendation (LOR) for academic purposes is a key document for students applying to educational programs or scholarships. Let’s explore a sample LOR designed for academic pursuits, showcasing its importance and impact.

Dr. Jane Smith Professor of Biology University of Science [email protected] June 11, 2024

To Whom It May Concern,

I am writing to recommend Emily Johnson for admission to your graduate program in Environmental Science. I have had the pleasure of knowing Emily for the past three years as her professor and research advisor. During this time, she has demonstrated exceptional academic abilities, a strong work ethic, and a genuine passion for environmental science.

As a student in my Advanced Ecology class, Emily consistently ranked at the top of her class. Her performance was particularly notable in her research project on the impact of climate change on local ecosystems. Emily’s project was not only thorough and well-researched but also showcased her ability to apply theoretical concepts to real-world problems. Her findings were so impressive that they were published in our university’s undergraduate research journal.

Emily’s dedication extends beyond the classroom. She has been an active member of the university’s Environmental Club, where she organized community clean-up events and educational workshops. Her leadership and commitment to environmental advocacy have had a positive impact on both the university and the local community.

In the research lab, Emily has proven to be an invaluable asset. She worked on a project funded by the National Science Foundation, studying the effects of urbanization on biodiversity. Emily’s meticulous attention to detail, combined with her analytical skills, contributed significantly to the project’s success. Her ability to work independently and collaboratively makes her an ideal candidate for graduate study.

In conclusion, I am confident that Emily Johnson has the academic prowess, research skills, and dedication necessary to excel in your graduate program. She has my highest recommendation, and I am certain that she will make significant contributions to your institution. Please feel free to contact me at [email protected] for any further information.

Dr. Jane Smith Professor of Biology University of Science

A Professional Letter of Recommendation (LOR) is a formal document written by a supervisor, manager, or academic mentor to endorse a candidate’s application for higher education or employment opportunities. In the context of students applying for MBA or MS courses, these letters highlight the applicant’s academic achievements, professional competencies, and personal qualities that make them a suitable candidate for advanced study.

Dylan Thompson Senior Team Leader Global Solutions Ltd. 789 Park Avenue Metro City, USA [email protected] 14 June 2024

Admissions Committee Graduate School of Business Harvard University Cambridge, MA 02138 USA

Dear Members of the Admissions Committee,

I am delighted to write this letter of recommendation for Svea Larson, who is applying for admission to your esteemed MBA program at Harvard University. I have had the privilege of working closely with Svea as her manager at Global Solutions Ltd. for the past four years.

Svea has consistently demonstrated exceptional leadership abilities, strategic thinking, and a strong commitment to professional growth during her tenure at our organization. She has been instrumental in spearheading several high-impact projects, including the Efficiency Optimization Initiative, which resulted in significant improvements in operational efficiency and client satisfaction.

Beyond her impressive professional skills, Svea possesses outstanding interpersonal skills and a natural ability to collaborate effectively with diverse teams. Her proactive approach to problem-solving and her ability to inspire and motivate her colleagues have earned her the respect and admiration of everyone she works with.

Harvard University’s MBA program is renowned for its rigorous curriculum, distinguished faculty, and commitment to fostering future business leaders. Svea’s academic achievements, coupled with her practical experience and leadership qualities, make her an ideal candidate for your program. I am confident that she will thrive in your challenging academic environment and make valuable contributions to the university community.

I wholeheartedly recommend Svea Larson for admission to Harvard University’s MBA program. Should you require any further information, please feel free to contact me at (123) 456-7890 or [email protected].

Thank you for considering Svea’s application.

Dylan Thompson Senior Team Leader Global Solutions Ltd.

Now that you’ve seen examples of both academic and professional Letters of Recommendation Samples, it’s essential to understand common mistakes to avoid when writing one. Let’s explore some of these mistakes to enhance the impact of your recommendations.

1 Generic Content: Avoid using generic language or template-like phrases that fail to highlight the candidate’s unique qualities and achievements.

2 Lack of Specific Examples: Provide specific examples and anecdotes to support your claims about the candidate’s skills and abilities, rather than making vague statements.

3 Exaggeration or False Information: Ensure all information provided in the LOR is accurate and truthful. Exaggerating the candidate’s qualifications or including false information can damage their credibility.

4 . Ignoring Instructions: Follow any specific guidelines or requirements provided by the recipient of the LOR, such as word count limits or formatting preferences.

5 Lack of Professionalism: Maintain a professional tone throughout the letter, refraining from using informal language or including irrelevant personal anecdotes.

6 Ignoring Confidentiality: Respect the candidate’s privacy by refraining from disclosing sensitive or confidential information without their consent.

7 Poor Structure and Organization: Present the information in a clear, organized manner, with a coherent structure that flows logically from introduction to conclusion. Avoid rambling or irrelevant details that detract from the letter’s effectiveness.

We trust this guide has been helpful for you, providing valuable insights and LORs sample to guide your writing. Be sure to explore our additional resources for further assistance and stay informed.

Additional Resources: 

• Expert-led Classes for IELTS Preparation 
• Free IELTS Online Test 
• Tips to improve English vocabulary
• IELTS Web Stories
• IELTS Books

Frequently Asked Questions

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What should be included in a Letter of Recommendation?

How long should a Letter of Recommendation be?

Should a Letter of Recommendation be tailored to each application?

How should I request a Letter of Recommendation from someone?

Is it acceptable to write my Letter of Recommendation for someone else to sign?

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References are essential documents that vouch for an individual’s qualifications, character, and experience. A Company Reference Letter is typically used in professional settings to validate an employee’s performance and skills. An Academic Reference Letter supports a student’s application for educational programs by highlighting their academic achievements and potential. Additionally, a Reference Sheet lists multiple contacts who can provide further information about an individual’s background.

What is Reference?

A reference is a formal recommendation or validation of a person’s qualifications, character, or experience, provided by someone who knows them well. It can be used in various contexts such as employment, academics, and personal endorsements.

Examples of Reference

• Company Reference Letter – A letter from a previous employer verifying an employee’s job performance and skills.
• Academic Reference Letter – A recommendation from a professor supporting a student’s application for a program or scholarship.
• Character Reference Letter – A personal endorsement highlighting an individual’s character traits and qualities.
• Professional Reference – A reference provided by a colleague or supervisor in a professional setting.
• Employment Verification Letter – A letter confirming an individual’s employment status and job role.
• Reference Sheet – A document listing multiple contacts who can provide references for an individual.
• Graduate School Reference Letter – A letter supporting a student’s application to graduate school.
• Personal Reference – A reference from a friend or acquaintance vouching for personal qualities.
• Volunteer Reference Letter – A letter from a volunteer coordinator or organization verifying volunteer work and contributions.
• Internship Reference Letter – A recommendation from an internship supervisor highlighting an intern’s performance and skills.
• Tenant Reference Letter – A letter from a landlord or property manager verifying a tenant’s rental history.
• Contractor Reference Letter – A recommendation from a previous client or employer verifying a contractor’s work quality.
• Military Reference Letter – A letter supporting a service member’s application for civilian jobs or further military roles.
• Scholarship Reference Letter – A letter recommending a student for a scholarship based on academic and personal achievements.
• Co-op Reference Letter – A letter from a co-op program supervisor supporting a student’s application for jobs or further education.
• Nanny Reference Letter – A letter from a previous employer verifying a nanny’s performance and reliability.
• Teacher Reference Letter – A letter from a principal or colleague recommending a teacher for a new position.
• Athletic Reference Letter – A letter from a coach supporting an athlete’s application for a team or sports program.
• Religious Reference Letter – A letter from a religious leader vouching for an individual’s character and participation.
• Doctoral Program Reference Letter – A recommendation supporting a student’s application to a doctoral program.
• Research Reference Letter – A letter from a research supervisor supporting a researcher’s application for grants or positions.
• Fellowship Reference Letter – A letter recommending a candidate for a fellowship program.
• Mentor Reference Letter – A letter from a mentor supporting a mentee’s application for jobs or programs.
• Business Reference Letter – A recommendation from a business associate or client verifying professional relationships.
• Leadership Program Reference Letter – A letter supporting an application to a leadership development program.
• Parental Reference Letter – A letter from a parent supporting a child’s application to schools or programs.
• Medical School Reference Letter – A recommendation supporting a student’s application to medical school.
• Law School Reference Letter – A letter recommending a student for admission to law school.
• Job Reference List – A list of contacts who can provide references for a job application.
• Study Abroad Reference Letter – A letter supporting a student’s application for a study abroad program.

Character Reference Examples

Character references are letters written by someone who knows the subject of the letter well and can speak to their character and abilities. These references are often used for job applications, college admissions, legal proceedings, or other situations where an assessment of a person’s character is needed. Below are several examples of character reference letters tailored for different purposes.

Character Reference for Job Application

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Recipient Name] [Company Name] [Company Address] [City, State, ZIP Code]

Dear [Recipient Name],

I am writing to recommend [Applicant’s Name] for the [Job Title] position at [Company Name]. I have known [Applicant’s Name] for [number] years as [his/her/their] [friend/mentor/colleague], and I can confidently attest to [his/her/their] excellent character and work ethic.

[Applicant’s Name] is a highly dependable and dedicated individual. In the time I’ve known [him/her/them], [he/she/they] has consistently demonstrated [his/her/their] commitment to excellence. For example, [provide a specific example of the applicant’s reliability, hard work, or other positive traits].

Moreover, [Applicant’s Name] is a person of great integrity and kindness. [He/She/They] always treats others with respect and fairness, which makes [him/her/them] a pleasure to work with. I am certain that [he/she/they] would bring a strong work ethic and positive attitude to your team.

I wholeheartedly recommend [Applicant’s Name] for the [Job Title] position. Please feel free to contact me if you need any further information.

Sincerely, [Your Name]

Character Reference for College Admission

[Admission Officer’s Name] [College Name] [College Address] [City, State, ZIP Code]

Dear [Admission Officer’s Name],

I am writing to offer my enthusiastic support for [Student’s Name]’s application to [College Name]. I have had the pleasure of knowing [Student’s Name] for [number] years as [his/her/their] [teacher/coach/mentor], and I can confidently speak to [his/her/their] outstanding character and academic potential.

[Student’s Name] is an exceptionally bright and motivated individual. During [his/her/their] time in my [class/club/team], [he/she/they] consistently demonstrated a passion for learning and a willingness to go above and beyond. [He/She/They] often [provide a specific example of the student’s academic achievements or extracurricular involvement].

In addition to [his/her/their] academic prowess, [Student’s Name] is also a person of high moral character. [He/She/They] is compassionate, respectful, and always willing to lend a helping hand to peers. These qualities make [him/her/them] not only an excellent student but also a valued member of our community.

I have no doubt that [Student’s Name] will thrive at [College Name] and contribute positively to the campus community. Please feel free to contact me if you require any further information.

Character Reference for Legal Proceedings

[Judge’s Name] [Court Name] [Court Address] [City, State, ZIP Code]

Dear [Judge’s Name],

I am writing to provide a character reference for [Defendant’s Name], whom I have known for [number] years as [his/her/their] [friend/colleague/neighbor]. I understand the serious nature of the matter before the court, and I wish to offer my perspective on [Defendant’s Name]’s character.

[Defendant’s Name] is a person of integrity and good moral character. Throughout the time I have known [him/her/them], [he/she/they] has always been honest, responsible, and kind. For example, [provide a specific example illustrating the defendant’s positive qualities].

While I am aware of the charges against [Defendant’s Name], I believe that [he/she/they] is genuinely remorseful and committed to making amends. [He/She/They] has always been willing to help others and contribute positively to our community. I am confident that [Defendant’s Name] will use this experience as a catalyst for positive change.

I hope that the court will consider this letter as a testament to [Defendant’s Name]’s character and potential for rehabilitation. Please feel free to contact me if you need any additional information.

APA Style Reference

APA (American Psychological Association) style is widely used for citing sources in academic writing. Here is a comprehensive guide on how to format different types of references in APA style.

Basic Format for Books

Author, A. A. (Year of Publication). Title of work: Capital letter also for subtitle. Publisher.

Example: Smith, J. A. (2020). The art of writing: A comprehensive guide. Writing Press.

Basic Format for Journal Articles

Author, A. A. (Year). Title of article. Title of Periodical, volume number(issue number), pages. DOI

Example: Brown, L. B. (2019). The effects of modern teaching methods. Educational Research Journal, 45 (2), 123-145.

Basic Format for Online Articles

Author, A. A. (Year, Month Day). Title of article. Title of Online Periodical . URL

Example: Doe, J. M. (2021, March 5). Innovations in education technology. Tech Education Today.

Basic Format for Book Chapters

Author, A. A. (Year). Title of chapter. In E. E. Editor (Ed.), Title of book (pp. pages of chapter). Publisher.

Example: Green, P. L. (2018). Understanding language development. In R. B. White (Ed.), Advances in child psychology (pp. 45-67). Academic Press.

Basic Format for Edited Books

Editor, E. E. (Ed.). (Year). Title of work. Publisher.

Example: Johnson, R. T. (Ed.). (2017). Perspectives on learning . Learning Press.

Basic Format for Dissertations and Theses

Author, A. A. (Year). Title of dissertation [Unpublished doctoral dissertation]. Name of Institution.

Example: Miller, T. R. (2016). Exploring the impact of digital media on learning [Unpublished doctoral dissertation]. University of Education.

Basic Format for Websites

Author, A. A. (Year, Month Day). Title of web page. Site Name. URL

Example: National Institute of Education. (2022, April 10). Effective teaching strategies. National Education Portal.

Basic Format for Conference Papers

Author, A. A. (Year, Month). Title of paper. In E. E. Chairperson (Chair), Title of symposium. Symposium conducted at the meeting of Organization Name, Location.

Example: Taylor, D. J. (2020, August). Integrating technology in classrooms. In S. P. Roberts (Chair), Future of Education Conference. Symposium conducted at the meeting of the Educational Research Association, New York, NY.

Basic Format for Reports

Author, A. A. (Year). Title of report (Report No. xxx). Publisher.

Example: U.S. Department of Education. (2019). Annual report on educational progress (Report No. ED12345). U.S. Government Printing Office.

Writing a Reference Letter

Structure of a reference letter.

Header : Your Name, Your Title/Position, Your Address, City, State, Zip Code, Email Address, Phone Number, Date.

Recipient’s Information : Recipient’s Name, Recipient’s Title/Position, Recipient’s Organization, Recipient’s Address, City, State, Zip Code.

Salutation : Dear [Recipient’s Name].

Introduction : State your relationship with the applicant and how long you have known them, Mention the purpose of the letter.

Body Paragraphs : Highlight the applicant’s skills, qualifications, and achievements. Provide specific examples to demonstrate the applicant’s strengths, Discuss the applicant’s character and work ethic.

Conclusion : Summarize your recommendation, Offer to provide further information if needed.

Closing : Sincerely, [Your Name]

Reference Letter Template

[Your Name] [Your Title/Position] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Recipient’s Title/Position] [Recipient’s Organization] [Recipient’s Address] [City, State, Zip Code]

Dear [Recipient’s Name],

I am writing to highly recommend [Applicant’s Name] for [position/program/opportunity]. I have had the pleasure of knowing [him/her/them] for [number] years in my capacity as [Your Position] at [Your Organization]. During this time, I have been consistently impressed with [his/her/their] exceptional skills and dedication.

In [his/her/their] role as [Applicant’s Job Title], [Applicant’s Name] has demonstrated outstanding abilities in [specific skill or task]. For instance, [he/she/they] successfully [specific example or project], which resulted in [specific outcome or achievement]. [His/Her/Their] ability to [specific skill] is truly remarkable and sets [him/her/them] apart from [his/her/their] peers.

Moreover, [Applicant’s Name] possesses excellent [character trait], which is evident in [his/her/their] interactions with colleagues and clients. [He/She/They] is a reliable, hardworking, and enthusiastic individual who consistently goes above and beyond to achieve [his/her/their] goals. [His/Her/Their] positive attitude and strong work ethic make [him/her/them] an invaluable asset to any team.

Based on my experience working with [Applicant’s Name], I am confident that [he/she/they] will excel in [position/program/opportunity]. I wholeheartedly recommend [him/her/them] and believe that [he/she/they] will make a significant contribution to your organization.

Please feel free to contact me at [Your Phone Number] or [Your Email Address] if you require any further information.

What’s the difference between a Citation and Reference

Why are references important in academic writing?

References ensure credibility, allow verification of sources, and give credit to original authors.

How do you cite a book in APA style?

Author’s Last Name, First Initial. (Year). Title of the book . Publisher.

Can websites be used as references?

Yes, credible websites can be used as references if they provide reliable information.

What’s the difference between a citation and a reference?

A citation is a brief mention within the text, while a reference provides full source details.

What is a reference list?

A reference list includes full details of all sources cited in a work, placed at the end.

How do you format an online article in APA?

Author’s Last Name, First Initial. (Year). Title of article. Title of Periodical , volume number(issue number), pages. URL

What’s the purpose of using references?

References support arguments, validate research, and attribute ideas to original sources.

Can you use Wikipedia as a reference?

Generally, Wikipedia is not considered a reliable academic source due to its open-edit nature.

How do you cite an article from a database in APA?

Author’s Last Name, First Initial. (Year). Title of article. Title of Journal , volume(issue), pages. DOI or URL

How do you format a reference for a podcast in APA?

Host’s Last Name, First Initial. (Host). (Year, Month Day). Title of episode (No. episode number) [Audio podcast episode]. In Podcast Name . Production Company. URL

Text prompt

• Instructive
• Professional

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