how to save a powerpoint presentation to dropbox

Share PowerPoint using Dropbox

Last updated on March 1st, 2024

Sharing PowerPoint presentations online has become a common practice for professionals, educators, and students alike. With many tools and services available in the market, choosing the right platform to share your slides can be a daunting task.

Among the myriad of options, Dropbox stands out as a versatile and free alternative for cloud storage, offering an easy way to make your presentations accessible to anyone with the right permissions. This guide will walk you through the process of sharing your PowerPoint presentations using Dropbox, as well as introduce other platforms you might consider.

Easy Way To Share PowerPoint Presentations via Dropbox

Uploading your presentation file to dropbox.

• Access Your Dropbox : Navigate to your Dropbox dashboard to begin. Here, you’ll find the option to upload the PowerPoint presentation you wish to share.
• Upload and Prepare for Sharing : Locate the file on your computer and upload it to your Dropbox account. Once the upload is complete, the file will appear in your Dropbox file list.

Generating a Shareable Link to your PowerPoint File

• Obtain the Shareable Link : Right-click on the newly added file in your list. A menu will appear with several options; select “Get Link” to proceed. Alternatively, you can click on Share or over the three dots that appear on the file item you added. Pro Tip: This method of generating links in Dropbox is similar for any other file. If you wonder how to share a Dropbox file, be it a Presentation, a Spreadsheet, or any other file, you can follow this same approach.
• Copy the Link : A dialog box will open, displaying your PowerPoint slides within the browser. You’ll be prompted to share the PPT. By clicking the “Copy the Link” button, the link to your presentation is copied to your clipboard, ready to be shared online. At this point, you will see a list of options. Click Share and Share with Dropbox to share the presentation by email, or alternative, click Copy link to copy the link to share to your clipboard.

Let’s see a real example in the following screenshot:

If you choose to Copy the link, it will look as follows:

Once you have the link generated, it is time to share with others.

Before doing so, preview what others will see when opening the link shared.

For this purpose, you can try copy and paste of the link into a new Incognito tab. Open a new incognito tab (Ctrl-Shift+N in Windows) and open the link shared. Here, you will see a preview of the shared presentation. If all looks good, you can safely share this with others either by email, Messenger, any other chat, or even Whatsapp.

In this example, we opened aspect ratio test file that is a PPT we have created for our other tutorial on how to change the aspect ratio in PowerPoint . But you can try it with your own files.

Conclusions

Sharing PowerPoint presentations online is a seamless process with tools like Dropbox at your disposal. By following the steps outlined above, you can ensure your presentations are accessible to your intended audience with ease. Additionally, exploring alternative platforms like SlideOnline.com can provide further options to meet your sharing needs. Whether for educational purposes, professional meetings, or personal projects, effectively sharing your PowerPoint presentations has never been easier.

We will send you our curated collections to your email weekly. No spam, promise!

TechRepublic

Account information.

Share with Your Friends

How to integrate and use Microsoft Office with Dropbox

Your email has been sent

If you use both Microsoft Office and Dropbox, you can integrate the two in order to more easily save and share Office files via Dropbox. You even have a few options.

From the Dropbox website, you can directly create Office documents using Microsoft’s Office on the web. With the Dropbox app installed on your computer, you’re able to point to the Dropbox site to save and share files from Microsoft Office. And with the right Outlook extension, you can send and attach Dropbox files in your emails.

SEE: Managing the multicloud (ZDNet special feature) | Download the free PDF version (TechRepublic)

This integration works with Microsoft 365 , the one-time license version of Office, and Office on the web. On the Dropbox side, any type of account is supported, including Basic, Plus and Family.

Use the Dropbox website

First, sign in to Dropbox. You can create an Office document at the Home page as well as at most of the other pages. At the Home page, click the Create button. To create a Word document, hover to Document and select Word Document. For a PowerPoint presentation, hover to Presentation and select PowerPoint Presentation. And for Excel, hover to Spreadsheet and select Excel Workbook ( Figure A ).

At one of the other Dropbox pages, click the button at the right to Create New File. Select Word Document, Excel Workbook or PowerPoint Presentation ( Figure B ).

Dropbox opens the web version of whichever Office program you chose. You can now create your document as you normally would with Office on the web–the same features, menus and commands are available. To name the file beyond the default generic name, click the Saved menu at the top and type a specific name in the File Name field. The file is automatically saved as you work on it. You’ll be able to access the document from Dropbox at any time ( Figure C ).

Use the Dropbox desktop app

The Dropbox desktop app allows you to access, edit, sync and manage your online files directly through File Explorer in Windows or the Finder app on a Mac. The app works with any type of Dropbox account. To grab the app, go to the Dropbox desktop app page and click the Download Now or Get Started button. After installing and setting up the app, open File Explorer or Finder. A folder for Dropbox appears with all your synced files where you can open, edit and otherwise manage them without having to go to the Dropbox website ( Figure D ).

Use the Dropbox Outlook extension

The Dropbox extension for Outlook lets you share any file from Dropbox by linking to it from an email message. Since the link points to an online file, your recipients will have access to the latest version. Plus, you can save file attachments in Outlook directly to Dropbox.

To install the extension within your organization, go to the Dropbox for Outlook page at the Microsoft AppSource site , click the Get It Now button, and follow the required steps. To install it just for yourself, open Outlook and click the button on the Home ribbon for Get Add-ins. Search for Dropbox for Outlook and click the Add button when the extension appears. A Dropbox icon should then pop up on the ribbon ( Figure E ).

To share a file stored on Dropbox, compose a new email message. Click the Dropbox Share files icon on the ribbon. Sign into your Dropbox account. The right pane displays your Dropbox folders and files. Browse to and select the file you wish to share. A link to the file is attached. Send your email, and your recipient will be able to access the file via the link ( Figure F ).

To save a received file attachment in Dropbox, open the email with the attachment. Click the Dropbox Save attachments icon on the ribbon. Sign into your Dropbox account at the right pane. Browse to the folder in which you want to store the file and click the Save button. The file is saved to Dropbox where you can access it at any time ( Figure G ).

Subscribe to the Developer Insider Newsletter

From the hottest programming languages to commentary on the Linux OS, get the developer and open source news and tips you need to know. Delivered Tuesdays and Thursdays

• Dropbox adds suggested folders, file conversion, camera uploads and more
• How to use Dropbox Vault to secure sensitive files
• How to use Dropbox Passwords as your password manager
• Multicloud: A cheat sheet
• Research: SMB IT stack decisions based on fulfilling business needs
• Top cloud providers in 2021: AWS, Microsoft Azure, and Google Cloud, hybrid, SaaS players
• Cloud computing: More must-read coverage

Create a TechRepublic Account

Get the web's best business technology news, tutorials, reviews, trends, and analysis—in your inbox. Let's start with the basics.

* - indicates required fields

Sign in to TechRepublic

Lost your password? Request a new password

Reset Password

Please enter your email adress. You will receive an email message with instructions on how to reset your password.

Check your email for a password reset link. If you didn't receive an email don't forgot to check your spam folder, otherwise contact support .

Welcome. Tell us a little bit about you.

This will help us provide you with customized content.

Want to receive more TechRepublic news?

You're all set.

Thanks for signing up! Keep an eye out for a confirmation email from our team. To ensure any newsletters you subscribed to hit your inbox, make sure to add [email protected] to your contacts list.

How to connect Microsoft PowerPoint to Dropbox?

Introduction: If you're a Microsoft PowerPoint user and use Dropbox to store your files, you may have wondered how to connect both apps to access your presentations from any device. In this article we show you how to do it step by step. Do not miss it!

Connecting Microsoft PowerPoint to Dropbox is very simple and will allow you to synchronize all your presentations in the cloud so you can access them from any device. Below, we explain the steps you must follow:

• Open Microsoft PowerPoint on your computer and select "File."
• From the drop-down menu, select “Open,” then “Add a Place.”
• A pop-up window will open where you must select “Dropbox” and click “Add account”.
• Enter your Dropbox login information and click “Sign in.”
• Once you're logged in, select the folder where you have your presentations saved and click "Add."

Ready! Now you have Microsoft PowerPoint connected to Dropbox and you can access your presentations from any device with an internet connection. Remember that, to save your presentations to Dropbox, you must select this option in the "Save as" menu.

Connecting Microsoft PowerPoint to Dropbox is a great way to always have your presentations at hand and be able to work on them from anywhere. Try this option and you will see how your productivity increases!

Introduction to connecting Microsoft PowerPoint with Dropbox

Are you looking for a way to store, share and collaborate on your PowerPoint presentations more efficiently? Do not look any further! Connecting Microsoft PowerPoint with Dropbox is the perfect solution for you.

With this integration, you can access your PowerPoint presentations anytime, anywhere, even if you don't have access to a computer with PowerPoint installed. Additionally, you can share your presentations with colleagues and collaborators for more effective collaboration.

1. Download and install the Dropbox app on your computer or mobile device.

2. Sign in to your Dropbox account or create a new account if you don't already have one.

3. Open Microsoft PowerPoint and click "File" in the toolbar.

4. Select “Save As” and then select “Add a Place” at the bottom of the window.

5. Find Dropbox in the list and click “Add Account”.

6. Enter your Dropbox login credentials and click “OK.”

7. Now you can save your PowerPoint presentations directly to Dropbox and access them from any device.

8. You can also share your PowerPoint presentations with colleagues and collaborators via Dropbox, allowing for more effective collaboration in real time.

As you can see, connecting Microsoft PowerPoint with Dropbox is an essential tool for those who need to access their PowerPoint presentations from anywhere and at any time. Take advantage of this integration to improve your workflow and increase efficiency in your presentations!

Step by step: how to link PowerPoint with your Dropbox account

Are you a Microsoft PowerPoint user and want to connect it to your Dropbox account? Then you are in the right place! In this article, we'll show you how to link PowerPoint to Dropbox in a few easy steps.

Before you begin, make sure you have both a Microsoft PowerPoint account and a Dropbox account. If you don't have them yet, register on both platforms to follow the steps below.

1. Open PowerPoint and click "File"

The first step is to open Microsoft PowerPoint and click "File" in the upper left corner of the screen.

2. Select "Share"

Once inside the "File" menu, select the "Share" option in the left column.

3. Choose “Save to the cloud”

Within the "Share" menu, choose the "Save to the cloud" option at the bottom of the screen.

4. Select Dropbox as your cloud service

On the next screen, you will be presented with different options to save your PowerPoint file to the cloud. Select Dropbox as your cloud service by clicking the corresponding button.

5. Sign in to your Dropbox account

If you're not already signed in to your Dropbox account, you'll be prompted to do so at this point. Enter your credentials and click “Sign In.”

6. Allow PowerPoint access to your Dropbox account

Once you're signed in to your Dropbox account, you'll be asked to allow PowerPoint access to your Dropbox files. Click “Allow” to continue.

7. Select the Dropbox folder where you want to save your PowerPoint file

Now that you've allowed PowerPoint access to your Dropbox account, you'll be presented with the different folders you have in your account. Select the folder where you want to save your PowerPoint file.

8. Save your PowerPoint file to Dropbox

Finally, click “Save” to save your PowerPoint file to Dropbox. And that's it! Now your file will be available in your Dropbox account and you can access it from any device.

In short, connecting Microsoft PowerPoint to Dropbox is very simple. You just need to follow the steps we have indicated and in a few minutes you will be able to access your PowerPoint presentations from the cloud. Don't hesitate to try it!

Advantages of connecting PowerPoint to Dropbox to save and share presentations

To connect Microsoft PowerPoint to Dropbox and enjoy its benefits, follow these simple steps:

1. Open Microsoft PowerPoint and select "File."

2. Select “Save As” and then “Add Location.”

3. Select “Dropbox” and then sign in with your Dropbox credentials.

4. Select the folder where you want to save the presentation and click "Save."

Now, what are the advantages of connecting PowerPoint to Dropbox to save and share presentations? Here we present some:

1. Access from anywhere: By saving your presentation to Dropbox, you can access it from any device with an internet connection. You will no longer have to worry about carrying your presentation on a USB stick.

2. Real-time collaboration: Dropbox allows folder sharing, so you can collaborate in real time with colleagues or friends on creating or editing presentations.

3. Security and backup: By saving your presentations to Dropbox, you will be backing up your files in the cloud. Additionally, Dropbox has security measures to protect your files.

4. Saving time: By having your presentations in Dropbox, you can access them quickly without having to search on your computer. You can also easily share your presentations with others.

5. Integration with other applications: Dropbox integrates with other applications, allowing you to easily add Dropbox files to PowerPoint presentations.

In conclusion, connecting PowerPoint to Dropbox is a great way to save time, improve collaboration, and have access to your presentations anytime, anywhere. Don't hesitate to try it!

Tips for using Dropbox with Microsoft PowerPoint effectively

If you are a Microsoft PowerPoint user, you surely know how important it is to have access to your presentations anytime, anywhere. And, if you also use Dropbox, you have the opportunity to further improve your experience with this tool. Below we give you some tips to use Dropbox with Microsoft PowerPoint effectively.

1. Connect Microsoft PowerPoint to Dropbox

The first thing you should do is connect Microsoft PowerPoint to Dropbox. To do this, follow these simple steps:

– Open Microsoft PowerPoint. – Click “Open”. – Select “Add a place”. – Choose Dropbox and follow the instructions to sign in.

2. Save your presentations to Dropbox

Once you've connected Microsoft PowerPoint to Dropbox, the next thing is to save your presentations to this cloud storage service. To do this, do the following:

– Open the presentation you want to save. – Click on “File”. – Select “Save as”. – Choose Dropbox as the storage location.

3. Share presentations with other users

One of the great advantages of Dropbox is that it allows you to share your presentations with other users. To do so, follow these steps:

– Open the presentation you want to share. – Click on “File”. – Select “Share”. – Choose the option that best suits your needs: share via email, create a share link, or share with a group.

4. Access your presentations from any device

Another advantage of using Dropbox with Microsoft PowerPoint is that you can access your presentations from any device with an internet connection. To do so, follow these steps:

– Open Dropbox on the device you want to use. – Find the presentation you want to open. – Click on it and select “Open with Microsoft PowerPoint”.

5. Sync your presentations automatically

Finally, we recommend that you sync your presentations automatically so that they are always up to date on all your devices. To do so, follow these steps:

– Open Dropbox on your device. – Click on “Settings”. – Select “Preferences”. – Activate the automatic synchronization option.

By following these tips, you will be able to use Dropbox with Microsoft PowerPoint effectively and take full advantage of all the benefits that this combination of tools offers. Don't wait any longer and start using them right now!

How to fix common problems when connecting PowerPoint and Dropbox.

Microsoft PowerPoint and Dropbox are two very popular tools in the business and academic world. Many times, we need to connect both tools to share presentations and important files. However, sometimes we may face problems while connecting PowerPoint and Dropbox. In this article we will explain how to solve these common problems.

Common problems connecting PowerPoint and Dropbox:

1. “I can't find my presentation in Dropbox”: If you can't find your presentation in Dropbox, make sure you have saved the file to the Dropbox folder. If you still can't find it, try searching for it using the Dropbox search bar.

2. “My presentation isn't updating in Dropbox”: If your presentation isn't updating in Dropbox, make sure you're using the latest version of PowerPoint. You can also try closing and reopening PowerPoint to see if this fixes the problem.

3. “I can't access my PowerPoint presentation”: If you can't access your PowerPoint presentation, make sure you have successfully saved it to Dropbox. You can also try closing and reopening PowerPoint to see if this fixes the problem.

How to fix these problems:

1. Check your Internet connection: Make sure you are connected to the Internet before trying to access Dropbox or PowerPoint. If you are having connection problems, try restarting your router or modem.

2. Make sure you're using the latest version of PowerPoint: Many times, compatibility issues can be fixed by simply updating PowerPoint to the latest version available.

3. Check Dropbox permissions: Make sure you have the necessary permissions to access the Dropbox folder where you saved your presentation. If you don't have the necessary permissions, contact the Dropbox account owner to have them granted.

4. Use the web version of PowerPoint: If you still can't access your PowerPoint presentation, try using the web version of PowerPoint. This version allows you to access your presentations directly from Dropbox without having to download them.

In short, connecting PowerPoint and Dropbox can be very useful for sharing presentations and important files. However, it is common to face problems when doing so. If you follow these tips and solutions, you will be able to connect both tools without problems. Start sharing your presentations and files with Dropbox and PowerPoint today!

In conclusion, connecting Microsoft PowerPoint to Dropbox is a great option for those who want quick and easy access to their presentations. Additionally, the integration of these two tools allows for greater flexibility in collaborative work and cloud storage.

We hope this article was useful and that you learned how to connect your Dropbox account to PowerPoint. If you have any questions or comments, feel free to leave us a message. Until next time!

You may also be interested in this related content:

• How to connect to OneDrive from Windows 10?
• How to connect Angry Birds to Facebook account?
• How to connect with someone I don't know on LinkedIn?

How to Integrate Dropbox Into PowerPoint

In today’s digital age, technology has revolutionized the way we work and collaborate. One powerful tool that has transformed the way we create and share documents is Dropbox. With its compatibility with Microsoft PowerPoint, Dropbox provides a convenient and efficient way to store, organize, and collaborate on PowerPoint presentations. In this article, we will explore the benefits of using Dropbox with PowerPoint and provide a guide on how to do it.

Table of Contents

Understanding the Benefits of Using Dropbox with PowerPoint

Using Dropbox with PowerPoint offers numerous benefits that can significantly enhance your workflow and productivity. First and foremost, Dropbox provides a secure and reliable cloud storage solution, allowing you to access your PowerPoint files from anywhere, at any time. This eliminates the need for physical storage devices and gives you the flexibility to work on your presentations from multiple devices.

Furthermore, Dropbox offers robust collaboration features, making it easy to share your PowerPoint presentations with colleagues, clients, or stakeholders. By simply sharing a Dropbox link, you can grant others access to view or edit your presentations, ensuring hassle-free collaboration and real-time updates.

Additionally, using Dropbox with PowerPoint enables automatic synchronization of your files. This means that any edits or changes made to your presentations will be instantly saved and updated across all devices, eliminating the risk of version control issues and ensuring that everyone is working on the latest version of the presentation.

Guide: Using Dropbox with PowerPoint

Now that you understand the benefits of using Dropbox with PowerPoint, let’s dive into the process of how to do it. Follow these instructions to use Dropbox and elevate your PowerPoint experience:

Step 1: Sign in to your Dropbox account or create a new one if you don’t already have an account. Ensure that you have the Dropbox desktop application installed on your computer for smooth file management.

Step 2: Open Microsoft PowerPoint and go to the File tab in the top-left corner of the screen.

Step 3: Click on “Open” to access the Open dialog box.

Step 4: In the Open dialog box, navigate to the location where your PowerPoint presentation is saved.

Step 5: Select the desired PowerPoint presentation and click on “Open.”

Step 6: Once your presentation is open, go to the File tab again and click on “Save As.”

Step 7: In the Save As dialog box, choose a location within your Dropbox folder where you want to save the presentation. Name your file and click on “Save.”

Step 8: Congratulations! Your PowerPoint presentation is now saved in Dropbox. Repeat these steps for any other presentations you wish to save in Dropbox.

Exploring the Use of Dropbox with PowerPoint

Now that you have successfully saved your PowerPoint presentation in Dropbox, let’s explore the features that make working with PowerPoint presentations a breeze.

One of the noteworthy features of Dropbox is the ability to preview PowerPoint presentations directly within the Dropbox web interface. This enables you to quickly view your presentations without having to open PowerPoint, making it incredibly convenient when you need to quickly access or share a presentation.

Another powerful feature is the built-in commenting and collaboration functionality in Dropbox. By right-clicking on a PowerPoint presentation in your Dropbox folder and selecting “Share,” you can easily invite collaborators to view or edit the presentation. Collaborators can leave comments and suggestions directly within the presentation file, fostering effective collaboration and eliminating the need for separate communication channels.

Maximizing Efficiency: Using Dropbox with PowerPoint Presentations

Using Dropbox with PowerPoint not only streamlines your workflow but also offers opportunities to maximize efficiency. One way to achieve this is by utilizing Dropbox’s file organization features.

With Dropbox’s folder structure, you can create dedicated folders for each project or presentation, making it easier to keep your files organized and quickly locate specific presentations. This structure ensures that your PowerPoint files are neatly categorized, enabling you to access them effortlessly when needed.

Another valuable feature is the ability to create shared folders within Dropbox. By setting up a shared folder dedicated to your PowerPoint presentations, you can ensure that all relevant stakeholders have access to the latest versions of the presentations, promoting collaboration and preventing confusion caused by outdated files.

The Power of Collaboration: Using Dropbox with PowerPoint

Collaboration lies at the core of any successful presentation, and using Dropbox with PowerPoint can enhance collaboration. By harnessing the power of cloud storage and real-time updates, Dropbox enables collaboration among team members, regardless of their location.

When multiple team members are working on the same PowerPoint presentation, Dropbox ensures that everyone is always on the same page. Edits, additions, and changes are automatically saved and updated, preventing conflicting versions of the presentation. With everyone working on the latest version, collaboration becomes more efficient and productive.

Furthermore, Dropbox’s collaboration features, such as file commenting and version history, allow for clear and effective communication between team members. Comments and suggestions can be left directly within the PowerPoint presentation file, eliminating the need for long email chains or separate documents for feedback. Version history ensures that you can easily revert to previous versions if needed, providing flexibility and peace of mind during the collaboration process.

Ensuring Accessibility: Using Dropbox for PowerPoint Presentations

Accessibility is another crucial aspect of creating impactful presentations, and Dropbox helps ensure that your PowerPoint presentations are easily accessible to everyone.

By saving your PowerPoint files in Dropbox, you can access them from any device with an internet connection. This means that whether you’re presenting from your office computer, a client’s laptop, or on the go with your mobile device, you can effortlessly retrieve your presentations and deliver them seamlessly.

In addition to accessibility, Dropbox also provides robust security measures to protect your presentations. Two-factor authentication, encryption, and remote wipe features safeguard your PowerPoint files, ensuring that they remain secure even if your device is lost or stolen.

Unlocking New Possibilities: Using Dropbox in Your PowerPoint Workflow

Using Dropbox in your PowerPoint workflow opens up a world of possibilities that can transform the way you create, collaborate, and deliver presentations. Here are a few ideas to help you unlock the full potential of this combination:

1. Real-time collaboration: Leverage Dropbox’s collaboration features to work simultaneously with multiple team members on the same presentation. Watch your ideas come to life in real-time, without the constraints of geographic boundaries.

2. Seamless presentation delivery: Use Dropbox to store and access your PowerPoint presentations on-the-go. Whether you need to present at a conference, client meeting, or impromptu gathering, you can confidently deliver your presentations with ease.

3. Version control and backup: Dropbox’s version history ensures that you never lose previous versions of your presentations. This feature can be particularly useful when you need to backtrack or compare different iterations of a slide.

4. Presentation sharing and feedback: Share your presentation with clients or stakeholders using Dropbox, allowing them to provide feedback directly within the file. This streamlines the feedback loop and facilitates efficient collaboration.

Simplify Your Workload: How to Use Dropbox with PowerPoint

If you’re looking to simplify and streamline your workload, using Dropbox with PowerPoint is a game-changer. By following a few simple steps, you can connect these two powerful tools and unlock a range of benefits:

1. Install the Dropbox desktop application on your computer if you haven’t done so already. Sign in to your Dropbox account or create a new one if needed.

2. Launch Microsoft PowerPoint and click on the File tab in the top-left corner of the screen.

3. From the dropdown menu, select “Open” to access the Open dialog box.

4. Navigate to the location where your PowerPoint presentation is saved.

5. Select the desired PowerPoint presentation and click on “Open.”

6. Once your presentation is open, return to the File tab and select “Save As.”

7. In the Save As dialog box, choose a location within your Dropbox folder to save the presentation. Give it a name and click on “Save.”

8. Congratulations! Your PowerPoint presentation is now saved in Dropbox. Repeat these steps for any other presentations you wish to save in Dropbox.

Enhance Your Presentation Skills with Dropbox

Using Dropbox is not only about convenience and efficiency but also about enhancing your presentation skills. When your presentation files are stored in Dropbox, you have the freedom to experiment, iterate, and hone your skills to deliver impactful presentations.

One advantage of Dropbox is the ability to access your files from multiple devices. This means that you can work on your presentations whenever inspiration strikes. Whether you prefer to polish your slides on your computer, tablet, or smartphone, Dropbox ensures that you can seamlessly transition between devices and continue refining your presentation skills.

Moreover, the collaboration features in Dropbox enable you to receive valuable feedback and insights from colleagues or mentors. By sharing your PowerPoint presentations with trusted individuals, you can tap into their expertise and gain new perspectives that will elevate your presentation skills to new heights.

Streamlining Document Management: Using Dropbox with Microsoft PowerPoint

If you find yourself juggling multiple PowerPoint presentations, using Dropbox with Microsoft PowerPoint can help streamline your document management process. By centralizing all your PowerPoint files in Dropbox, you can easily manage, organize, and access them whenever needed.

Dropbox offers a comprehensive search functionality that allows you to find specific presentations effortlessly. Simply enter keywords related to your presentation, and Dropbox will provide relevant results, eliminating the need to manually search through countless folders and files.

Furthermore, Dropbox’s file syncing capabilities ensure that any changes made to your PowerPoint presentations are automatically updated across all devices. This means that when you make edits or additions to a presentation on your computer, those changes will be reflected on your smartphone or tablet as well. This synchronization eliminates the need for manual file transfers and ensures that you always have the most up-to-date versions of your presentations.

Boosting Productivity: Learn How to Use Dropbox and PowerPoint

Boosting productivity is a top priority for many professionals, and using Dropbox and PowerPoint is a powerful solution to achieve this. By combining these tools, you can optimize your workflow and achieve more in less time.

One productivity-enhancing feature offered by Dropbox is the ability to collaborate on your PowerPoint presentations in real-time. This means that you can work on a presentation simultaneously with team members, exchanging ideas, and refining slides together. Real-time collaboration fosters efficient teamwork and eliminates the need for sequential editing, saving valuable time and accelerating the entire presentation creation process.

Additionally, the compatibility between Dropbox and PowerPoint eliminates the need for manual file transfers between devices. With Dropbox, you can start working on a presentation on your office computer, continue editing on your laptop during your commute, and finalize it on your smartphone while waiting for a meeting to start. This mobility and flexibility empower you to make the most of every minute and boost your productivity throughout the day.

Tips and Tricks for a Smooth Use of Dropbox and PowerPoint

To ensure a smooth use of Dropbox and PowerPoint, keep these tips and tricks in mind:

1. Keep your PowerPoint presentations organized within dedicated folders in your Dropbox account. This will make it easier to locate and manage your files, especially if you have numerous presentations.

2. Take advantage of Dropbox’s collaboration features, such as comments and version history. These tools will streamline communication and ensure that all stakeholders are on the same page.

3. Regularly back up your PowerPoint presentations by enabling Dropbox’s automatic sync. This will protect your files in case of accidental deletions or computer crashes.

4. Leverage Dropbox’s comprehensive search functionality to quickly find specific presentations or slides without wasting time manually searching through folders.

5. Experiment with different collaboration settings to find the balance between granting access and protecting sensitive information. Dropbox allows you to control the level of access each collaborator has, ensuring data security.

Harnessing the Power of Cloud Storage: Using Dropbox with PowerPoint Presentations

Using Dropbox with PowerPoint presentations enables you to harness the power of cloud storage and unlock new possibilities for collaboration, accessibility, and efficiency. By making the most of Dropbox’s compatibility with PowerPoint, you can streamline your workflow, enhance your presentation skills, and elevate your productivity. As technology continues to evolve, embracing tools like Dropbox can give you a competitive edge and empower you to create impactful presentations that captivate and engage your audience.

Collaborate Effortlessly: A Guide to Using Dropbox and PowerPoint

In conclusion, using Dropbox with PowerPoint offers a host of benefits that simplify document management, streamline collaboration, and boost productivity. By following the guide provided, you can connect these two powerful tools and unlock a range of features that will take your PowerPoint experience to new heights. Embrace the power of cloud storage and collaboration, and experience the convenience and efficiency of using Dropbox with PowerPoint.

By humans, for humans - Best rated articles:

Excel report templates: build better reports faster, top 9 power bi dashboard examples, excel waterfall charts: how to create one that doesn't suck, beyond ai - discover our handpicked bi resources.

Explore Zebra BI's expert-selected resources combining technology and insight for practical, in-depth BI strategies.

We’ve been experimenting with AI-generated content, and sometimes it gets carried away. Give us a feedback and help us learn and improve! 🤍

Note: This is an experimental AI-generated article. Your help is welcome. Share your feedback with us and help us improve.

Save your presentation file

As with any software program, it is a good idea to name and save your presentation immediately, and save your changes frequently while you work.

In PowerPoint, you can save your desktop presentation to your local drive (such as your laptop), a network location, a CD, a DVD, or a flash drive. You can also save it as a different file format.

On the File tab, select Save .

Do of the following:

To save to your local drive, such as your laptop, a flash drive, CD or DVD drive, select Computer .

To save to a SharePoint Library, select SharePoint .

Under Save As > Recent Folders , select Browse , pick a path and file folder, and then name the file.

Select Save .

Save your presentation file in a different file format

Note:  To save files in PDF (.pdf) or XPS (.xps) file formats, see Save or convert to PDF or XPS .

On the File tab, select Save As .

Under Save As , do one of the following:

Under Recent Folders , select Browse , pick a path and file folder, and then name the file.

In the Save as type list, pick the file format that you want.

Save your presentation in an earlier version of PowerPoint

In newer versions, you can save files to an earlier version of PowerPoint by selecting the version from the Save as type list in the Save As box. For example, you can save your PowerPoint presentation in the newest PowerPoint Presentation format (.pptx), or as a PowerPoint 97-2003 Presentation (.ppt).

Newer versions use an XML-based .pptx file format introduced in the 2007 Office release. These files can be opened in PowerPoint 2010 and PowerPoint 2007 without special add-ins or loss of functionality. For more information, see Open XML Formats and file name extensions .

Open Document format

Microsoft 365 supports the ability to save a presentation file in the OpenDocument Presentation format (.odp).

When you use the Save As or Save a Copy command, the option to save in .odp format is listed at the end of the Save as type list of options.

Need more help?

Want more options.

Explore subscription benefits, browse training courses, learn how to secure your device, and more.

Microsoft 365 subscription benefits

Microsoft 365 training

Microsoft security

Accessibility center

Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge.

Ask the Microsoft Community

Microsoft Tech Community

Windows Insiders

Microsoft 365 Insiders

Was this information helpful?

Thank you for your feedback.

How to make a show-stopping video presentation in 5 simple steps

Learn how to make a show-stopping video presentation to engage your audience, using Dropbox Capture to record your screen, voice, and camera simultaneously.

Whether you’re a teacher, student, business professional, or even a YouTube content creator—for many of us, delivering presentations quickly becomes a standard part of everyday life.

But what happens if you can’t be there to deliver your presentation in person, need a key point to land perfectly, or you need your audience to watch it asynchronously in their own time? Have no fear, video presentations can be a great solution to all these challenges.

In this guide, we’ll cover everything there is to know about creating your own high quality video presentations, so your audience can benefit from your content whenever they need it.

Jump to section

• What is a video presentation

What makes a good presentation video?

What tools do you need to make a video presentation, how to make a video presentation.

• Making a video presentation in PowerPoint
• Making a video presentation in Keynote

Starting from the top: What is a video presentation?

A video presentation is a method of communication through which information is delivered partially or entirely through video. In other words, it’s the process of using video to deliver a message or presentation.

Common formats for video presentations might include pre-recorded slide presentations, instructional videos, sales material, inspirational talks, entertainment, or anything you can think of.

While the reaction to a video presentation will be subjective, there are a few general qualities that can be beneficial to keep in mind:

• Make your video valuable —have a clear intended outcome for the viewer and be sure to reach it
• Make sure your audio and video are clear —you want your audience to focus on your message, not your video quality
• Bring your key points to life —use stories, questions, and examples to illustrate key concepts and engage viewers
• Establish expectations —use your introduction to set clear expectations, either with an agenda or teasing where the session is heading
• Don’t rely on slides —if the slides added all the value, you could just send your audience a PDF. Ask yourself: what are you adding to the content by presenting it?
• Keep an eye on time —don’t make your video presentation longer than it needs to be.
• Mix it up —break the monotony and change pace at appropriate intervals
• Don’t start over for the sake of perfection —if you make a mistake during recording, you can always edit it out later

Before you can start creating your own video presentations, you’ll first need a few basic tools.

Hardware for a video presentation

Let’s start with the basics, your tech. In most cases, you’ll have everything you need if you have a standard laptop or desktop computer.

Here’s what you’ll need to start making video presentations:

• A laptop or PC —you’ll need something to make the presentation recording on
• A microphone —to record your voice-over, either built-in or USB
• A camera —if you want to include video of yourself, either as a built-in webcam or a USB camera

Video recording software

With your tech set up, you’ll need software to record your presentation. Depending on your needs, this might be something to record your screen, record your voice, or record yourself with your camera.

With Dropbox Capture , you can do all three at the same time .

Dropbox Capture is video and screen recording technology, designed to make it easy to quickly capture whatever you need. All without needing advanced editing skills or specialist equipment.

With Capture, it’s easy to:

• Record your screen, webcam, and microphone simultaneously
• Create GIFs
• Draw on or annotate recordings
• Automatically generate closed captions
• Share in just a few clicks

While presentation applications like PowerPoint and Keynote have some built-in screen and presentation recording capabilities, they only allow you to record the presentation.

Whereas with Dropbox Capture, you’re free to jump between windows and applications throughout your presentation recording—giving you greater freedom on what you present. 

File storage and sharing tools

Ultimately, you’re going to want to make your video presentation available for viewers somewhere.

With Dropbox cloud storage , this is as easy as copying a link , with full control over access and permissions for your files.

We’ll now cover all the steps to create an impactful video presentation, starting from the very beginning—your plan.

1. Plan your topic, examples, and intended audience

You likely already have an idea of what you’ll want to cover in your video presentation, but it can help to formally get this down on paper:

• Presentation aim —what do you want your audience to understand by the end of the video?
• Approach —broadly, what will you cover to help them understand this concept?
• Resources —what examples will you be able to share to illustrate the key concepts?

To help with the planning process, Dropbox Paper has a number of pre-built templates to get your creative juices flowing, like the brainstorming template .

2. Create your presentation slides and your video presentation storyboard

If you haven’t already done so, it’s time to create your slides.

While doing this, you should also think about the overall storyboard of your video presentation—what are the key beats, how will you present them, and what slides do you need?

A storyboard is a visual tool, used by video producers to map out the narrative flow of a video and the visuals that will accompany it. In many cases, your presentation will almost act as a storyboard, but it might help to get this down on paper first.

You can learn more about the storyboarding process in our in-depth guide to storyboards .

3. Record your video presentation

With your storyboard and presentation ready, it’s time to go about creating your recording.

You can record your screen first, then later record a voice-over or video narration and edit the two together. Or with Dropbox Capture , you can record your screen, webcam, and microphone simultaneously. Using Dropbox Capture makes it easy to create your pre-recorded video lesson in one take. Perfect, if you don’t have access to advanced video editing software.

To record with Dropbox Capture , it’s a simple as the following steps:

• Open Dropbox Capture
• Click Screen recording & camera
• Choose which part of your screen you’d like to capture
• Click the Record icon to start recording, click it again to stop recording
• Click the Pause icon in the side panel while recording to pause or resume recording
• Click the Draw icon in the side panel while recording to draw on your recording

4. Edit your video presentation

If you’re already happy with your recording, there is no further editing required.

In any other cases, you can use video editing software to apply finishing touches to your video as you see fit. These edits might include:

• Editing your screen recording and voice-over together (if you have separate files)—with Dropbox Capture you can record your microphone and camera simultaneously, without the need to use editing software
• Cut and delete unwanted sections of video—like an awkward pause or a dog barking, with Dropbox Capture you can do this directly within the app, no editing software required!
• Remove awkward filler words—clean up those pesky “ums” and “ahs”, with Dropbox Capture you can do this automatically, directly in the app
• Adding text overlays to emphasize key points of video sections
• Additional flair and visual elements
• Adding background music to create an atmosphere

5. Share your video presentation

With your video presentation finished, you’ll need a way for your viewers to access it.

If you're using Dropbox Capture, sharing your presentation couldn’t be easier, simply click the Share button and the sharing link will automatically copy to your clipboard.

If you’re not using Capture, Dropbox cloud storage makes it easy to share your video files with anyone and see who’s viewed your video presentation. All you need to do is copy a link to the file.

If you want to send a copy of the full video, complete with its cumbersome file size, Dropbox Transfer makes it easy to send large files securely. 

How to record a video presentation in PowerPoint

It’s worth keeping in mind that, when recording directly within PowerPoint, you can only record your slides and your editing options will be limited. The best way to give yourself complete control over what you record—and how you edit it afterwards—is with a purpose-built screen recording app like Dropbox Capture .

If you’d still prefer to record directly in PowerPoint, you can do this by following these steps:

• Open PowerPoint and open your presentation file
• Navigate to the slide you’d like to start recording from
• Select Record in the top-right corner of the PowerPoint window
• Click the red Record button, wait for the countdown, then start your presentation

With your presentation recorded, you can then save it to your Dropbox cloud storage , making it easy to share your video files with anyone and see who’s viewed your video presentation.

How to record a video presentation in Keynote

If you’re a Mac user and would prefer to record directly in Keynote, here’s how to do it:

• Open Keynote and open your presentation file
• Select Record Slideshow from the Play menu at the top of the screen

With your Keynote presentation recorded, you can then save it to your Dropbox cloud storage and share it simply by copying the link.

Again, your control over what you record and how the final edit turns out will be limited when recording directly within the Keynote app. To give yourself complete control over how your video presentation turns out, a purpose-built screen recording app like Dropbox Capture will be more suitable.

Elevate your video presentations with Dropbox Capture

It’s never been so simple to create an engaging and memorable video presentation, with Dropbox.

With Dropbox Capture , it’s never been easier to get your message across with video recordings of your presentations. So you can clearly say what you mean and nail the delivery, every single time.

Capture your audience’s attention.

Try Dropbox Capture

• PRO Courses Guides New Tech Help Pro Expert Videos About wikiHow Pro Upgrade Sign In
• EXPLORE Tech Help Pro About Us Random Article Quizzes Request a New Article Community Dashboard This Or That Game Popular Categories Arts and Entertainment Artwork Books Movies Computers and Electronics Computers Phone Skills Technology Hacks Health Men's Health Mental Health Women's Health Relationships Dating Love Relationship Issues Hobbies and Crafts Crafts Drawing Games Education & Communication Communication Skills Personal Development Studying Personal Care and Style Fashion Hair Care Personal Hygiene Youth Personal Care School Stuff Dating All Categories Arts and Entertainment Finance and Business Home and Garden Relationship Quizzes Cars & Other Vehicles Food and Entertaining Personal Care and Style Sports and Fitness Computers and Electronics Health Pets and Animals Travel Education & Communication Hobbies and Crafts Philosophy and Religion Work World Family Life Holidays and Traditions Relationships Youth
• Browse Articles
• Learn Something New
• Quizzes Hot
• This Or That Game
• Train Your Brain
• Explore More
• Support wikiHow
• About wikiHow
• Log in / Sign up
• Computers and Electronics
• Presentation Software
• PowerPoint Presentations

How to Save a PowerPoint Presentation

Last Updated: May 26, 2022

wikiHow is a “wiki,” similar to Wikipedia, which means that many of our articles are co-written by multiple authors. To create this article, volunteer authors worked to edit and improve it over time. This article has been viewed 52,332 times. Learn more...

A PowerPoint presentation is an excellent way of presenting information or ideas to an audience. The software is easy to use and offers a lot of cool effects for your slideshows, too. But, what's all the use of this if you don't even know how to save your finished PowerPoint? This wikiHow will teach you how to save your file.

Design your PowerPoint presentation.

• You don't have to wait until you're totally finished to save your work. It can help to save along the way, too, to ensure you don't lose any progress.

Open the File menu when you're ready to save.

Choose the Save or Save As option.

Decide where to save the presentation.

Name and save your presentation.

Expert Q&A

You might also like.

About This Article

• Send fan mail to authors

Is this article up to date?

Featured Articles

Trending Articles

Watch Articles

• Terms of Use
• Privacy Policy
• Do Not Sell or Share My Info
• Not Selling Info

wikiHow Tech Help Pro:

Level up your tech skills and stay ahead of the curve

Presentation mode

Using presentation mode.

You can present any Paper doc in full screen using presentation mode. To enter presentation mode, follow these steps:

• Click the … icon in the doc you're viewing.
• Click Present .

Your doc opens in presentation mode in a new browser tab.

Controlling your presentation

While in presentation mode, you can navigate your presentation with the arrow keys on the keyboard. To make your presentation full-screen, click on the full-screen icon.

Paper automatically breaks up your doc into slides.

If you'd like to choose where your slidebreaks are, you can add a horizonal rule:

• Type ---  and press enter

For example, if you have a bulleted list, it may all appear on one slide:

You can add a horizontal rule to make sure that your bullets are on two slides:

Yes, thanks!

We’re sorry to hear that. Let us know how we can improve.

Thanks for your feedback! Let us know how this article helped.

Thanks for your feedback!

Community answers

Related articles, what is the 2020 release of dropbox paper.

Paper 2020 allows you to store all of your Paper docs in Dropbox with your other files and folders. Read on to learn more about Paper 2020 features.

Collaborate on Paper docs

Work more efficiently with collaboration tools like mentions, comments, and tasks.

Create a code block in Dropbox Paper

Learn how to create a code block in a Dropbox Paper doc.

File previews

Learn about which file types are supported in Dropbox Paper and how to customize previews.

Other ways to get help

60 Effective PowerPoint Presentation Tips & Tricks (Giant List)

Here's a PowerPoint presentation tips and tricks guide that takes you through how to make a good PowerPoint presentation.

The best PowerPoint presentations shouldn’t be remembered. Instead, they should fall into the background to support you and the message you’re trying to get across.

Unlike good PowerPoint presentations , bad PowerPoint presentations are a distraction. You may remember them, but not in a good way.

You’ve seen them before. They might have millions of lines of text. Or a disjointed flow to the slides. Even worse, some slides feature ugly photos and poor design that detract from the message you’re trying to get across. That can even hurt your credibility as a professional or speaker.

This article will take you from finding your initial topic to learning how to make a great PowerPoint presentation. Our guide covers everything in between so that you learn how to present a PowerPoint like a pro.

These Microsoft PowerPoint presentation tips and guidelines are organized into sections. So cut straight to the advice you need and come back when you’re ready for the next steps.

Guide to Making Great Presentations (Free eBook Download)

Also, download our Free eBook: The Complete Guide to Making Great Presentations . It’s the deepest resource for learning effective presentation skills for a PPT.

This eBook covers the complete presentation process. It takes the PowerPoint tips and tricks you learn in this article further. Learn how to write your presentation, design it like a pro, and prepare it to present powerfully. It’s another great source for presentation design tips.

Master PowerPoint (Free Course): 15 Essential Tips

This article is full of helpful tips so you can build a powerful presentation. You can also find more PowerPoint tips in this video lesson:

To learn even more about how to make a PowerPoint look good, review the huge list of tips below.

What Makes a PowerPoint Presentation Effective?

Knowing how to use PowerPoint and work within it quickly is helpful. But more important is making a good presentation that hits all your goals. A great PowerPoint presentation is:

• Prepared to Win . Research, plan, and prepare your presentation professionally. It helps you deliver an effective message to your target audience.
• Designed Correctly . Your visual points should stand out without overwhelming your audience. A good PowerPoint visual shouldn’t complicate your message.
• Practiced to Perfection . Rehearse your timing and delivery so that your points land as practiced with a live audience.
• Delivered With Poise . Present with a relaxed inner calm and confident outward projection. Give your audience warmth, excitement, and energy.
• Free From Mistakes . Avoid typos, cheesy clip art, and mistakes like reading directly from your slides.

Consider this your all-inclusive guide to how to make a good presentation. We’ll look at preparing your presentation and explore how to design it in PowerPoint. Plus, we’ll cover how to practice and nail your delivery successfully come presentation time.

We’ll also address what not to do in these tips for PowerPoint presentations—so you can sidestep any big mistakes. Now let’s dig into these tips for effective PowerPoint presentations.

Killer Presentation Preparation Tips to Get Started Right

Before even opening PowerPoint, start by addressing these things. These Microsoft PowerPoint tips and tricks will ensure that you’re prepared for your presentation:

1. Know Your Stuff

Your presentation isn’t about your slides alone. It’s about the message you want to get across. Before filling in stats, facts and figures, think about the narrative that’ll be discussed, why, and in what order.

2. Write It Out

Start in a Word or Google doc, and storyboard or script the entire presentation. This will give you an idea of how the information presented will flow and how viewers will see it in sequence. Learn the complete writing process .

3. Highlight What’s Most Important

A presentation covers the most crucial pieces only. Whatever you’ve been working on that led to this—a paper, a work project, a new product design—doesn’t need to be shared in its entirety. Pick key points and put the rest in an “Appendix” to refer to during the Q&A session at the end.

4. Know Your Audience

How you talk to a room full of medical professionals should be different from the way you address a room full of young entrepreneurs. Everything, in fact, is different: your topic selection, the language you use, the examples you give to illustrate points. The little bits of humor you include should be tailored specifically with your target audience in mind.

Understand your audience’s needs to create a successful PowerPoint presentation. Customize your content to meet their specific requirements.

5. Rehearse! (Yes, Already)

It’s never too early to get used to the rhythm of your presentation and take note of points you want to emphasize. While saying it out loud, you’ll start to develop a “feel” for the material. You’ll notice that some things work well, while others don’t and might need to be worked around.

6. Rewrite After You Rehearse

As you’re rehearsing your presentation, you’re bound to stumble over sections that don’t quite flow naturally. Instead of reworking your delivery, it might be time to consider the content and rewrite the areas that served as stumbling blocks.

“Editing is hard. ‘It’s good enough,’ is a phrase wannabes use. Leaders take editing seriously.” – Anthony Trendl

The most important part of creating a great presentation is the writing stage. The second most important stage is rewriting.

7. Share With a Friend

If the stakes are high for your presentation, it’s never too early to get feedback from those that you trust. Here’s an article that helps you collaborate as a team on a PowerPoint presentation. Get PowerPoint design tips from those that you trust when you collaborate.

Simple Tips to Design Your PowerPoint Presentation Better

Second only to you (the information you bring and how you present it) is your PowerPoint slides. If not designed well, a PowerPoint can be disengaging or distracting (regardless of the content quality). Here are some presentation design tips to make sure this doesn’t happen to you:

8. Keep Your Slides Simple

This is one of the most important PowerPoint presentation tips to follow when designing your slides. Keep in mind that less is more (effective.) A cluttered slide is distracting. It causes confusion for an audience: Which part of the slide should I focus on? Should I read the slide or pay attention to the presenter?

A simple, visually appealing slide will engage your audience, keeping them on track with your main points. Here’s an example of a simple slide that serves its purpose perfectly:

Minimalist slide templates like Nook can help you resist the urge to clutter your slides.

9. Limit Words on Your Slides

Piggybacking on the last point, less is more effective. If possible, avoid bullets altogether. Otherwise cut them to just a few simple words. The audience should be listening, not reading.

10. Use High-Quality Photos and Graphics

One of the most important tips for quality PowerPoint presentations is to use high-quality photos and graphics.

Earlier in this tutorial, you saw Envato Elements, an all-you-can-download service with PPT tips inside of templates. Those pre-built designs are a beginner’s best friend. They’re even better when paired with Elements’ unlimited library of stock photos .

People are more likely to take you seriously if your presentation is visually appealing. Users view attractive design as more usable. Similarly, they’ll view a more attractive PowerPoint as more effective.

11. Use Accurate and Relevant Charts and Graphs

Charts and graphs can also be distracting if they’re not used right. Make sure your information design is simple and clean so that the audience doesn’t spend the entire time trying to decipher what your X axis says. Learn more about PPT data presentation .

12. Use High-Quality, Fresh Templates

Have you seen the old PowerPoint template that looks like worn paper and uses ink splashes? Yeah, so has your audience. Templates can be distracting if they’re too basic or if the design feels dated. You need one with great design options.

Costs are always a concern. But when you use Envato Elements, you’ve got everything you need to create a great PowerPoint presentation . That’s thanks to the incredible all-you-can-download subscription package.

The best PowerPoint tips and tricks can hardly compare to the value of using a template while building your presentation.

On Envato Elements, there are thousands of PowerPoint design templates that are ready to use. Instead of designing a presentation from scratch, start with a template! Just add your specifics to the placeholders.

Templates like Galaxi are impressively designed and waiting for your slide specifics.

The best PowerPoint design tips save you time. And there’s no tip more powerful than this one: use a pre-built template . It helps you master how to present a PowerPoint without spending all your time in the app.

13. Choose Appropriate Fonts

Fonts are an important part of engaging your audience. Fonts and typography choices have a subconscious effect on viewers. They can characterize your company’s presentation and brand either positively or negatively. Make sure that you’re choosing fonts that are professional and modern.

14. Choose Color Well

Like font choice, colors cause specific subconscious reactions from viewers. Choosing an outdated color combination for your presentation will render it ineffective.

Below is an example of the Popsicle PowerPoint template , which has a modern presentation color choice:

The Popsicle PowerPoint template highlights how harmonized color palettes can create beautiful slides.

15. Clean + Simple Formatting Makes All the Difference!

We’ve got a full tutorial on how to make a good presentation slide . Give it a read through and review the accompanying video. Just remember, less is more. The focus is you and your message , not your slides.

16. Make Sure All Objects Are Aligned

A simple way to create a well-designed presentation is to make sure all items on a slide are intentionally aligned. To do this, hold down Shift and select all the objects you want to include. Then choose Arrange in the options bar and apply Alignment Type .

17. Limit Punctuation

This isn’t the place for exclamation points. Emphasize your points (while speaking). Don’t enlist punctuation to do this for you. (Leave these at home!!!)

18. Avoid Over-Formatting Your Points

This PowerPoint presentation tip is simple. There’s no need to have every word of every bullet point capitalized, or to have all your bullet points in title case. If possible, drop bullets altogether. Again, the simpler, the better!

Limit your text formatting, including reducing the use of bullets, underline, and other effects. Compare the before example on the left to the revised version on the right.

19. Combine Information With Graphics in PowerPoint

One of the most powerful presentation skills for PPT is using infographics. With the right type of visuals, slides come to life and reduce the text in favor of graphics.

Infographics help combine information with graphics. It’s easier to explain complex ideas when you use visual formats that are intuitive.

Practice Presentation Tips: Rehearse, Rehearse, Rehearse!

Delivery is probably more important than the actual content. Here’s how to become more aware of your own unique ticks, and how to present like a polished pro:

20. I’ll Say It Again, Rehearse!

Just do it. Again and again. Experiment with pauses, gestures, and body language. Practice around one hour for every minute of your speech.

21. Practice With a Timer

Consistency is key to an effective PowerPoint presentation. The timing should be similar (ideally the same) each time you rehearse. This one will especially pay off when it’s time to present in front of your audience.

22. Slow It Down

Many of the best speakers today intentionally speak slowly. You’ll have the chance to emphasize, appear more thoughtful, and make your information easier to digest.

23. Pause More Often

Like the prior tip, pausing more often allows your main points to be emphasized and gives time for information to sink in. You need to let key points breathe a little before rushing into the next section.

24. Record Yourself

Use your phone’s voice recorder. Assess and critique yourself. Consider:

• Are your pauses too short or too long?
• Are you speaking slowly enough? Too slow?
• When you’re nervous, does your voice get high like the mice in Cinderella?

It’s always weird to hear your own voice recorded; don’t stress it. Use this as a time to adjust.

25. Choose Three Focal Points in the Room

If you stare at the same spot (or even creepier, the same person) the entire time, your presentation will be ineffective (and awkward.) People will be distracted by you, wondering what you’re staring at.

Try this: pick three points in the room (typically: left, center, right). Take time to direct your delivery toward each physical focal point in the room. Also, focus on the center when making your primary points.

26. Vary Your Sentence Length

This makes you sound more interesting, and it’s easier for your audience to follow. Think short and punchy. Or go long and complex for dramatic effect.

27. Modulate!

Don’t speak in monotone for your whole presentation. Be conscious of raising and lowering your voice tone. Otherwise, people will tune you out, and you’ll come across like the teacher in Charlie Brown.

28. Practice in Front of a Mirror

What you look like is as important as how you sound. Pretend you’re having a normal conversation, and allow your hands to move with your speech to emphasize your points. Just don’t get carried away! (I’m thinking Brene Brown or President Obama , not your Aunt Jamie after a few gin and tonics.)

29. Use “Present Mode” When Rehearsing

When you finally are ready to hit the Present button in PowerPoint, make sure you use the Present Mode option. This allows you (and only you) to view extra notes about each slide—just in case you forget something!

30. Practice With New Audiences

If possible, try doing a few real live test runs as a webinar or even at a local Toastmasters organization to get some feedback from a live audience.

31. Engage the Audience by Asking Questions

There’s no reason that a presentation should be one-sided. Why not invert the format and ask your audience a question?

To learn how to create a slide that kicks off a Q&A, use this article . These PowerPoint design tips help you create an engaging and exciting discussion.

Helpful Tips to Step Up and Deliver Come Presentation Time

When the actual day arrives, there are only a few last PowerPoint presentation tips and guidelines to keep in mind:

32. Take a Deep Breath

Deep breathing is proven to relieve stress. It’s simple, and it’ll help you remain calm and in the moment, even up to the last minute before starting.

33. Lighten Up Your Mood

Tell yourself a joke or watch a funny video clip. Do this before the presentation, of course. Research concludes that happy people are more productive. More productive is more focused and able to perform better.

34. Remind Yourself to Take It Slow

When we’re stressed or nervous (or both), we tend to speak faster. Consciously, take yet another deep breath and remind yourself to take it slow!

35. Read the Room

Every presentation room has a temperature. It’s your job as a speaker to gauge it and tailor your presentation to it.

Here’s a great example. Layoffs are coming at a company, and you’re asked to speak to an audience. Even if the audience isn’t personally affected by the actions, you’ve got to consider the morale of the workforce.

Skilled speakers have a knack for reading the energy of the room and adjusting their presentation on the fly.

The last thing that group will want to hear is how strong the economy is and why the company is the best place to work. That doesn’t mean that you’ve got to align to their uncertainty, but don’t go too far against the grain while presenting.

Robert Kennedy III is a master of bringing energy and aligning a speech to the audience. Here’s his advice for adjusting:

“It can be hard to wake up a “dead” crowd but go for it. Most of all, don’t take their energy personally. Focus on serving them with every bit of your fiber then leave empty.”

36. Fake It ‘Til You Make It!

Go forward with confidence. If you act confident, you’ll start to feel more confident. Move slowly with grace, speak clearly, smile, wear something nice. You’ll appear confident to all attendees (no matter how you feel internally).

PowerPoint Presentation Tips and Tricks to Help Avoid Mistakes (What Not to Do)

Most importantly, focus on what you can do to make your presentation better. There are a few important things not to do that we’ve got to address. Here are a handful of PowerPoint presentation tips and tricks to help you avoid missteps.

37. Stop With the Sound Effects

Sound effects are distracting and outdated. In most cases, avoid them. Add audio or music to your presentation to inject interest or highlight an important point, but it’s something to take extra care with. If you insert audio, then make sure your use really connects with your audience and has a fresh approach. Otherwise, it’s best to leave it out.

38. Don’t Use Flashy Slide Transitions

Again, this is distracting and outdated. Use transitions and subtle animations in your PowerPoint presentation. But you need to take care and do it right .

39. Beware of Clip Art

This PowerPoint presentation tip shouldn’t even have to be said. But please, please don’t use clip art. Use professional graphics instead.

40. Don’t Be Afraid to Be Afraid

The fear of public speaking is a real one. Many beginners think that if they’re feeling nervous that a presentation won’t go well or succeed. That might lead them to cancel the presentation.

Here’s a tip from expert Sandra Zimmer, who leads The Self-Expression Center on conquering your fears before you take the stage:

“Get out of your head and into your body. I do this through a grounding exercise that really works to calm nerves and bring you present in the moment.”

If you think that public speaking fears aren’t normal, you might never give your award-winning presentation. So don’t be afraid to be afraid, and acknowledge it’s part of the process!

41. Don’t Read Directly During Your PowerPoint Presentation

If you spend your entire presentation looking at the screen or your note cards, you’re sure to lose your audience’s attention. They’ll disengage from what you’re saying, and your presentation will fall flat.

Reading from your paper or screen also makes it look like you’re not prepared. Many people do it, but no one should. As a general rule, only present something you know well and have, at least mostly, memorized the main points of.

42. Don’t Miss Out on PowerPoint Customizations

Many new PowerPoint users often make significant mistakes when using Envato Elements designs.

The best way to see how to make a good presentation PPT is to start with designs from others. That means using a template, but that doesn’t mean you can’t customize them!

Don’t forget that PowerPoint templates are infinitely customizable. Think of them as guides with built-in presentation design tips.

To see more presentation tips that show you what not to do, make sure to check out our guide .

Work in PowerPoint More Effectively (Tips & Tricks to Level Up Your PPT Skills)

These PowerPoint tips will help you get the most out of the application to level up your next presentation. Let’s dive in.

43. Use the Visual Guides

When you’re designing your next PowerPoint presentation, it helps to create a sense of visual rhythm. Slides that have objects aligned and centered are more likely to resonate with an audience.

44. Use a Few Animations (Tastefully)

Animations in effective PowerPoint presentations are a slippery slope. We’ve all sat through presentations where there were so many objects in motion that it was easy to lose focus on the key ideas in the presentation.

But that’s why animations get an unfairly bad reputation. Use animations to create motion and hold an audience’s attention. Use them sparingly and on key elements on your slide, and you’ll capture that attention properly.

45. Stage Key Content With Animations

You just learned that animations should avoid being distracting. But there’s an important principle to using animations properly. It’s called staging content.

Staging content means that the content appears step by step. There’s nothing worse than overwhelming an audience with all your content at once. But when you stage content, bring it on step by step.

Take it from presentation pro Suzannah Baum :

“If you’re sharing a slide with lots of different points on it, using the animation to reveal those points one at a time is a way to keep the presenter’s content flowing smoothly.”

For more animation presentation tips and tricks, follow our guide .

46. Add a Video to Your PowerPoint

When you’re sharing a big idea in your presentation, it helps to share your perspective from a few different angles. Adding a video to supplement your content can do just that. Luckily, it’s easy to add and embed a YouTube video in your next PowerPoint presentation.

47. Add Charts & Graphs

Charts and graphs can help you tell stories with data. It’s easy for an audience to zone out when you throw a big data table or set of statistics at them.

instead, convert those to charts and graphs. Try out our tutorial to learn how to edit those graphs.

48. Build Your Own Infographics With SmartArt

Earlier in this tutorial, we gave you one of my favorite PowerPoint design tips: use infographic templates.

Here’s another. One of my favorite PowerPoint features is SmartArt, which allows you to build infographics right inside the app.

You don’t have to use another graphic design app like Photoshop or Illustrator to add visuals. Instead, try out SmartArt to help you build graphics that are easy to update.

49. Use Presenter View

Remember that when you use the PowerPoint, you’ re the presentation. The slides are just there to reinforce what you’ve got to say and support your speaking points.

That’s why I always recommend using Presenter view. More often than not, you’re going to have several displays. Presenter view shows your content on your screen, while your presentation is displayed on another screen.

50. Track Your PowerPoint Changes

One of my favorite PowerPoint design tips is to collaborate. Those who know you best will suggest compelling changes that are sure to help you succeed.

As you start collaborating on your presentation, it helps to keep track of proposed and included PowerPoint changes. Use this article to track changes made by others.

10 More Advanced PowerPoint Tips & Tricks

Really need to wow an audience with a good PowerPoint presentation? Give these tips a try to make an unforgettable impression:

51. Engage With an Interactive Quiz

A good PowerPoint presentation gets your audience involved. One of the best PowerPoint tricks is to do that with a quiz. By engaging audiences, a quiz makes your slides memorable.

By adding trivia, you’ll see how to present a PowerPoint in a way that people will love. Channel your inner game-show host today. MIDTEST is a  good PowerPoint presentation  with quiz slides.

52. Illustrate With Custom Image Masks

One of the top PowerPoint tips is to illustrate your slides. But you can go beyond simple, rectangular images on each slide.

The Burte template is full of  PowerPoint tricks , including custom image masks. Image masks shape photos into unique works of art. And thanks to premium templates, you can style photos just like this. Masks overlay your photos onto geometric shapes, instantly elevating your style.

53. Print Handouts With Extra Notes

Wonder how to give a good presentation PPT that audiences will remember? Give them a piece of it to take home.

PowerPoint makes it easy to print handouts with room for notes on the page. This way, audiences can keep copies of your slides, along with their own notes. This is the perfect way to ensure everyone engages with and retains your content.

54. Make Bulk Edits With Master Slides

When you think about how to present a PowerPoint, consider your branding. That means keeping your logo front and center in the eyes of an audience. But if you’re working with a lengthy slide deck, this could seem daunting.

That’s where master slides come in. They’re common in premium layouts, and they’re a leading example of presentation skills for PPT. Master slides let you make bulk edits fast.

55. Shrink File Sizes for Sharing

Many of the top presentation tips involve making your slides more accessible. Often, that involves sharing them with audiences online.

You’ll often find that email clients and cloud services limit the size of files that you share. This can be a problem with large PPT slide decks. But there are a few quick steps you can take to reduce PPT file size. Cut graphics, scale down photos, and more.

56. Map Processes With Flowcharts

As you consider how to do a good PowerPoint presentation, think of ease of understanding. After all, you’re trying to explain something to your audience.

The  Flowcharts in Infographics  template seamlessly illustrates ideas and processes. A flowchart maps out a process in a visual way. Instead of resorting to endless narration, try a quick illustration like this. It saves you time and effort, and your audience is sure to thank you.

57. Use Brand-Specific Colors

Using presentation skills for PPT helps form an association between your message and branding. There’s no better way to do that than with your brand colors.

PowerPoint makes it easy to change color themes, adding your brand colors and logo to each slide. This is one of the top PowerPoint tricks for marketing presentations.

58. Build Social Media Posts in PPT

A good PowerPoint presentation doesn’t have to be shared through a projector. Use the app and templates to build amazing illustrations to use anywhere.

A template like Soffee helps you learn how to present a PowerPoint easily with a pre-built design.

Try using PowerPoint to create social media posts. It helps you engage with your audience, with no need to design custom layouts from scratch.

59. Be Industry-Specific

One of the top presentation tips in 2024 is to be industry-specific. That means avoiding generic layouts and choosing something more customized.

This offers two key advantages. First, you save time by having layouts built for you. Second, you gain design inspiration for your specific topic. Themed templates are truly the best of both worlds.

The Medical and Health template is a good PowerPoint presentation with a set theme.

60. Design for Online (Virtual) Sharing

Last but not least in our list of PowerPoint tips comes virtual presenting. More and more often, slides will be shared with online audiences around the globe.

Why not design your slides for that very purpose? And then learn how to share flawlessly with a global team? It’s one of the top presentation tips for 2024. Embrace it today.

More Great PowerPoint Tutorial Resources

We’ve built a resource for Microsoft PowerPoint that you’re sure to want to try. It includes countless PowerPoint tips and tricks. It’s called How to Use PowerPoint (Ultimate Tutorial Guide) and has all the PowerPoint design tips you need.

Discover More Top PowerPoint Template Designs From Envato Elements for 2024

You’ve just seen our favorite powerful PowerPoint presentation tips and guidelines to help you improve your speaking. We’ve also mentioned Envato Elements, an incredible all-you-can-download source for top PowerPoint designs .

Here are five of the best PowerPoint templates that you can use to create your best presentation yet:

1. Galaxi PowerPoint Template

Blast off to success with the help of this PowerPoint template! Think of the pre-built slide designs as pro PowerPoint design tips. They’re built by professional graphic designers. All the popular and modern slide styles that are perfect for your next presentation. Use Galaxi’s five styles and 30 designs to create a great presentation.

2. Masmax PowerPoint Template

We selected templates for this article that match the PowerPoint tips and tricks provided. Masmax fits the bill perfectly across its 234 unique slide designs. These slide designs are sure to align with the latest in design expectations.

3. STYLE Multipurpose PowerPoint Template V50

Style is subjective, but we can all agree that this template is stunning! The light and airy slide designs are built with fashion-focused designs in mind. But that doesn’t mean that it’s not perfect for most presentations. When learning to present a PowerPoint, remember that templates can be customized to suit your purpose.

4. Peachme Creative PowerPoint Template

Peachme has image-focused slides with splashy designs. The slides are colorful and perfect for a modern presentation. Don’t worry about remembering all the PowerPoint design tips because they’re included in the pre-built slides. Use Peachme’s designs for your presentation today.

5. Buizi Office Building Rent PowerPoint Template

Buizi markets itself as a real estate focused template. It’s ideal for that purpose because of the minimal, image-focused slide designs. But that also makes it a perfect choice for presentations in many fields.

We’ve just scratched the surface of PowerPoint design tips with these five options. Here are many more, bundled inside of the best roundups on Envato Tuts+:

How to Build a Good PowerPoint Presentation Quickly (In 2024)

You’ve already seen effective presentation skills PPT techniques. But you may be wondering exactly how to do a good PowerPoint presentation. It only takes a few clicks. Let’s learn how in just five steps.

For this mini-tutorial, we’ll use the Enjoy PowerPoint Template from Envato Elements. You’ll see that it’s a beautiful template that helps you learn how to present a PowerPoint by giving you every object and layout you need.

Let’s get started:

1. Choose Your Slides

As you can see, a template like Enjoy has dozens of unique slides inside. The key to how to give a good presentation PPT is to choose only the slides that you need.

One of the best PowerPoint tricks is to start by selecting slides you wish to use from your template.

In PowerPoint, scroll through the sidebar on the left to view different slide layouts. Right-click and choose Delete to remove unwanted designs. Plus, you can click and drag slide thumbnails to reorder them in the deck.

2. Add Text

Consider how to do a good PowerPoint presentation without investing a ton of time. That’s where premium templates come in.

One of our top presentation tips when working with a PPT is to lean on the pre-built text boxes for your content.

To add custom text, simply click and select the contents of any text box on your slide. Then, type in your own words. Repeat as needed throughout your slide deck.

3. Customize Fonts

With text selected, it’s easy to customize fonts on each slide. Find the Font section on PowerPoint’s Home tab. From there, you’ve got a variety of dropdown options.

Another of our top tips for presentation tricks is to use a custom font setting in your template.

Click to change the font, font size, and more. You can also use the buttons on the left to add bolds, italics, and more.

Need more custom font styles? As an Envato Elements subscriber, you’ve got instant access to thousands of custom fonts . Use them in your presentation with ease.

4. Insert Images

Slides like this one contain an image placeholder. That’s another advantage found only with premium templates. These make adding images a breeze.

Add images to your PPTX template for more visually interesting slides.

To get started, find an image file stored on your computer. Then, drag and drop it over the placeholder. PowerPoint will import it, sized and scaled for a perfect fit.

5. Change Colors

One of the top effective presentation skills is changing shape colors. This helps you control the look and feel of each slide.

With a shape selected, find the Shape Format tab on PowerPoint’s ribbon. Then, click on the Shape Fill dropdown. You’ll see a color chooser menu appear. Click on any thumbnail to apply it to the shape or browse through the Gradient and Texture options.

Start Putting These PowerPoint Presentation Tips & Tricks Into Use Today!

Learning to write, design, and present a PowerPoint presentation is an invaluable skill, no matter where you use it. If you’re a good communicator of important messages, you’ll never go hungry.

Luckily, improving PowerPoint presentations isn’t as hard as it seems. Follow these tips for PowerPoint presentations to design and deliver with greater confidence.

Remember: Less is more (effective) . Use PowerPoint presentation templates for better design and more effective visual impact. And you can customize a PPT template quickly , with the right workflow.

Related Articles

• Help center
• Dropbox learn
• Contact support
• Ask the Community
• Do More with Dropbox
• Share an idea
• About the Community
• View, download, and export
• Delete, edit, and organize
• Create, upload, and share
• Storage Space
• Apps and Installations
• Integrations
• Plans and Subscriptions
• Do more with Dropbox
• Developer & API
• Desktop client builds
• Dropbox ideas
• Dropbox for Beginners
• Dropbox Dash Beta
• Dropbox Replay
• Photographers
• Dropbox/Microsoft Co-Authoring Beta

Need support with viewing, downloading, and exporting files and folders from your Dropbox account? Find help from the Dropbox Community.

• The Dropbox Community
• Opening a Dropbox file and it goes to google slide...
• Subscribe to RSS Feed
• Mark Topic as New
• Mark Topic as Read
• Float this Topic for Current User
• Printer Friendly Page

Opening a Dropbox file and it goes to google slides where do i change that setting.

• Mark as New
• Report Inappropriate Content
• 1,708 Views
• Dodecahedrane
• /t5/View-download-and-export/Opening-a-Dropbox-file-and-it-goes-to-google-slides-where-do-i/td-p/723782
• All forum topics
• Previous Topic

If you need more help you can view your support options (expected response time for a ticket is 24 hours), or contact us on X or Facebook .

For more info on available support options for your Dropbox plan, see this article .

If you found the answer to your question in this Community thread, please 'like' the post to say thanks and to let us know it was useful!

• Are you new to Dropbox? Come join our Dropbox for Beginners group
• Stay organized and save time with new folder automation updates
• Have your say on the Community!
• Introducing Dropbox Dash: The AI-powered universal search tool

Top contributors to this post