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HR Administrative Assistant Resume Examples

Having a well-crafted resume is crucial in today’s competitive job market. As an HR Administrative Assistant, your resume is often the first point of contact between you and a potential employer, so it’s essential that you make the right impression. Crafting a resume that stands out from the multitude of other applicants can be a daunting task, so to make things a little easier, this guide provides tips, advice and examples to help you create an effective HR Administrative Assistant resume.

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HR Administrative Assistant

123 Main Street | Anytown, USA 99999 | Phone: (123) 456-7890 | Email: [email protected]

A highly organized and detail oriented HR Administrative Assistant with over 5 years of experience in the HR field. Possesses excellent communication, organizational, and people skills. Experienced in working in the public and private sector and is able to manage the full scope of HR processes and procedures. Able to stay calm and organized in a fast- paced environment, while ensuring deadlines are met and tasks are completed accurately.

Core Skills :

• Excellent communication skills
• Organizational and people skills
• Working in the public and private sector
• Ability to manage the full scope of HR processes and procedures
• Project management
• Multi- tasking and attention to detail
• Time management
• Computer proficiency

Professional Experience : HR Administrative Assistant, ABC Company, June 2016 – Present

• Maintain the HR database and ensure accuracy of employee data
• Prepare relevant reports for the HR department such as benefit summary reports and employee turnover rate reports
• Support the onboarding process for new hires by collecting and updating employee information in the HR system
• Provide general administrative support to the HR team including filing, answering calls, and scheduling meetings
• Conduct orientation sessions for new employees

HR Assistant, XYZ Company, January 2015 – May 2016

• Provided administrative support to the HR department including maintaining employee files and records
• Assisted with recruitment activities and helped to coordinate interviews
• Developed and implemented new HR processes and procedures
• Prepared reports on employee turnover, absenteeism, and recruitment
• Handled employee inquiries and provided advice and guidance on HR policies and procedures

Education : Bachelor of Science in Human Resources, ABC University, June 2013 – May 2016

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HR Administrative Assistant Resume with No Experience

Recent college graduate with a passion for Human Resources and a strong attention to detail. Seeking an entry- level position as an HR Administrative Assistant to utilize my organization, communication, and analytical skills.

• Strong organizational, communication, and interpersonal skills
• Excellent multitasking and time- management capabilities
• Proficient in Microsoft Office Suite
• In- depth knowledge of HR policies and procedures
• Highly proficient in data entry
• Ability to work independently with minimal supervision
• Adept problem solver

Responsibilities

• Assist the HR department with daily administrative tasks
• Prepare weekly and monthly reports
• Update and maintain employee files
• Assist with the recruitment and onboarding process
• Manage payroll, benefits, and other HR- related paperwork
• Coordinate employee training and development programs
• Provide support to new and existing employees
• Answer and respond to employee inquiries and requests

Experience 0 Years

Level Junior

Education Bachelor’s

HR Administrative Assistant Resume with 2 Years of Experience

Highly organized and professional HR Administrative Assistant with two years of experience providing administrative and HR support to management. Experienced in organizing and managing both physical and digital personnel records, scheduling and conducting interviews, and providing training and onboarding assistance. Skilled in excellent customer service and in quickly resolving complex employee issues.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience in onboarding and training new employees
• Strong understanding of HRIS, payroll and HR compliance
• Excellent verbal and written communication skills
• Ability to multitask and prioritize tasks
• Strong organizational and time management skills

Responsibilities :

• Maintained personnel records and confidential employee files
• Assisted in scheduling interviews and follow up with candidates
• Prepared and processed employee documents such as offer letters, contracts and renewals
• Assisted in the onboarding and training of new employees
• Provided HR support to management, including resolving employee issues
• Maintained HRIS database and tracked employee attendance and vacation days
• Performed various administrative tasks such as preparing reports and presentations, managing calendars and scheduling meetings

Experience 2+ Years

HR Administrative Assistant Resume with 5 Years of Experience

I am a highly organized and detail- oriented HR Administrative Assistant with 5 years of experience in providing administrative support to the human resources department. I am knowledgeable in various HR functions, including recruitment, personnel record maintenance, and employee relations. I possess excellent organizational and communication skills and am able to work effectively with all levels of management, both internally and externally. I am well- versed in the use of various computer systems and software programs and am an expert in preparing documents and reports. I am confident that I can be an asset to your organization in any capacity.

• Proficient with Microsoft Office Suite
• Excellent organizational skills
• Strong communication skills
• Great attention to detail
• Ability to multi- task
• Proficient with HRIS systems
• Ability to work independently
• High level of customer service
• Provide administrative support to the human resources team
• Maintain personnel files and records in an organized and secure manner
• Assist with recruitment and onboarding of new staff
• Resolve employee inquiries and issues
• Conduct reference and background checks
• Assist with the drafting of various HR documents and reports
• Coordinate employee events and activities
• Assist with payroll preparation and administration
• Ensure compliance with applicable HR laws and regulations
• Perform any other duties as requested by management.

Experience 5+ Years

Level Senior

HR Administrative Assistant Resume with 7 Years of Experience

A highly experienced HR Administrative Assistant with 7 years of experience in the HR and administrative field. Known for exceptional organizational and time management skills, as well as my ability to work well with people. Possess excellent communication skills, both written and verbal. Experienced in creating and maintaining employee files and HR databases, scheduling meetings and events, coordinating travel arrangements and providing support to senior HR personnel.

• Organizational and Time Management
• Communication (written and verbal)
• Administrative Support
• Database Management
• Microsoft Office Suite
• Manage various administrative tasks such as filing, data entry, scheduling meetings, and taking messages
• Create and maintain employee files and HR databases
• Assist in the recruitment process, including posting job openings and scheduling interviews
• Coordinate travel arrangements for HR staff and candidates
• Provide general office support and assistance to HR personnel
• Organize and manage special projects as required
• Assist in the preparation of reports, presentations, and documents
• Answer phones and other inquiries from staff, candidates, and visitors
• Maintain a high level of confidentiality regarding employee information

Experience 7+ Years

HR Administrative Assistant Resume with 10 Years of Experience

Results- oriented and highly organized HR Administrative Assistant with more than 10 years of experience providing high- quality administrative support to various departments. Possesses a proven track record of providing accurate and efficient administrative services, including payroll processing, scheduling, document management, and recordkeeping. Possesses excellent organizational, interpersonal, and customer service skills.

• HR Administration
• Payroll Processing
• Document Management
• Recordkeeping
• Organizational Skills
• Interpersonal Skills
• Customer Service
• Provided general administrative support, including filing, data entry, scheduling appointments and meetings, bookkeeping, and document preparation.
• Managed payroll processing, including calculating and entering employee hours, determining employee benefits, and preparing paychecks.
• Maintained employee records, including personnel files, medical and insurance forms, and background check information.
• Scheduled interviews and arranged travel for Human Resources staff.
• Assisted in the recruitment and onboarding process, including updating job postings, conducting background checks, and preparing orientation packets.
• Compiled reports on employee performance and attendance.
• Performed various clerical duties such as photocopying, mailing, and scanning documents.
• Answered employee questions and assisted with resolving issues.
• Developed and maintained filing systems to store and organize documents.

Experience 10+ Years

Level Senior Manager

Education Master’s

HR Administrative Assistant Resume with 15 Years of Experience

Highly motivated and organized HR Administrative Assistant with 15 years of experience in Human Resources. Expertise in data entry, file organization, document processing and filing, scheduling, and payroll management. Proven ability to manage multiple projects simultaneously while meeting tight deadlines. Possesses strong communication and interpersonal skills and enjoys working with a wide range of departments, clients, and personnel.

• Filing/Document Processing
• Scheduling/Calendaring
• Payroll Management
• Multi- tasking
• Communication
• Organization
• Performed data entry and filing for HR documents
• Scheduled interviews and meetings for senior HR staff
• Answered incoming calls and addressed employee inquiries
• Processed payroll and tracked attendance
• Ensured compliance with all applicable regulations and policies
• Organized and maintained employee records
• Prepared and processed paperwork related to new hires and terminations
• Assisted in the organization of HR events and training sessions

Experience 15+ Years

Level Director

In addition to this, be sure to check out our resume templates , resume formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

What should be included in a HR Administrative Assistant resume?

Having an effective resume is essential for anyone applying for the role of HR Administrative Assistant. A resume should present your skills, qualifications, accomplishments, and experience in a clear, organized, and cohesive manner. To help you make the most of your resume, here is a guide on what should be included in your HR Administrative Assistant resume.

• Personal Information: Your resume should begin with your personal details such as your name, address, phone number, and email address.
• Professional Profile: A professional profile provides an overview of your experience and skills. It should be brief yet descriptive.
• Education: Include details of your educational background, such as the name of your school, the degree you obtained, and any honors or awards you may have received.
• Work Experience: This section should include any relevant experience you may have gained through internships, part-time jobs, or past work positions. Be sure to include the dates of your employment as well as your job title.
• Skills: List any skills and qualifications you have that are relevant to the role of HR Administrative Assistant. This may include experience in recruitment, customer service, payroll, or database management.
• Achievements: Include any achievements you have made in your previous roles that are relevant to the position.
• Interests: If you have any hobbies or interests that show a commitment to the role, include them in your resume.

By following these guidelines, you can ensure that your resume provides a comprehensive and accurate overview of your qualifications and experience as an HR Administrative Assistant.

What is a good summary for a HR Administrative Assistant resume?

A good summary for a Human Resources Administrative Assistant resume should showcase the applicant’s administrative skills, attention to detail, and the ability to multitask. The summary should also highlight the applicant’s knowledge of HR-related software, implementation of HR policies, and any experience working in a fast-paced environment. The summary should also make it clear that the applicant is organized and efficient, and can handle a variety of tasks and prioritization. Additionally, a good summary for a Human Resources Administrative Assistant resume should describe the applicant’s strong customer service skills, as well as the ability to work in a team atmosphere.

What is a good objective for a HR Administrative Assistant resume?

A Human Resources Administrative Assistant is a critical part of any HR team and is responsible for providing administrative support, performing data analysis, and managing employee records. Writing a strong resume objective is essential to stand out in the job market and get the right position.

Here are some examples of effective objectives for HR Administrative Assistant resumes:

• To obtain a challenging HR Administrative Assistant role in a fast-paced environment, leveraging expertise in policy analysis, data management and employee relations.
• Seeking an HR Administrative Assistant position where I can utilize my experience in providing administrative support, analyzing data, and managing employee records.
• Experienced HR professional looking for an Administrative Assistant role to leverage my skills in policy analysis, data management and employee relations.
• To use my 5+ years of experience as a HR Administrative Assistant to provide administrative support and manage employee records in a fast-paced and dynamic organization.

It is important to use an objective statement on your resume that is clear and concise. Make sure to include your relevant experience and skills that are aligned with the job description. By doing this, you will be able to make a strong impression and stand out from other applicants.

How do you list HR Administrative Assistant skills on a resume?

When it comes to crafting the perfect resume for an HR Administrative Assistant role, tailoring your skills section to the job description is key. There are a number of different skills that employers look for when hiring for this type of role. To ensure your skills are front and center on your resume, be sure to include them in a dedicated ‘Skills’ section. This section should include a combination of hard and soft skills that are most relevant to the job.

Below are some of the most essential HR Administrative Assistant skills to include on your resume:

• Personnel Administration: This skill involves managing the recruitment and selection process, as well as notifying appropriate departments of new hires, promotions, and terminations.
• Onboarding: Possessing the ability to provide onboarding orientation, paperwork processing, and departmental introductions to new hires.
• Payroll: Experience in managing payroll processes and related compliance requirements, such as tax deductions and wage garnishments.
• Benefits Administration: This skill involves understanding and communicating the organization’s benefits package to employees, as well as processing enrollment and termination forms.
• Record Keeping: Ability to maintain, update, and secure employee personnel files.
• HR Policies: Understanding and enforcing the organization’s HR policies and procedures.
• Conflict Resolution: Having the ability to identify and mediate conflicts between employees or managers.
• Communication: Possessing excellent written and verbal communication skills.

By including the above skills on your resume, you’ll have a good chance of being seen as a viable candidate for an HR Administrative Assistant position.

What skills should I put on my resume for HR Administrative Assistant?

An HR Administrative Assistant role is integral in helping to ensure the smooth running of a company’s HR department. As such, a successful candidate should be highly organized, detail-oriented and efficient. If you’re applying for a job as an HR Administrative Assistant, here are some of the skills you should list on your resume:

• Administrative support: a successful candidate should possess strong administrative support experience and be familiar with a range of office software, such as MS Word, Excel, and Outlook.
• Communication: HR Administrative Assistants need to be excellent communicators, both verbally and in writing. This includes being comfortable interacting with employees at all levels of the organization.
• Time management: a successful candidate should have excellent time management skills and be able to prioritize tasks and manage multiple projects with tight deadlines.
• Documentation: the ability to create and maintain detailed records and reports is an important skill for HR Administrative Assistants.
• Problem-solving: an understanding of how to troubleshoot and solve problems is essential for someone in an HR Administrative role.
• Organization: HR Administrative Assistants must be highly organized and have the ability to manage their own workload and the workload of their team.
• Attention to detail: attention to detail is key for an HR Administrative Assistant, as mistakes can have far-reaching consequences.
• Flexibility: the job of an HR Administrative Assistant is often fast-paced and unpredictable, so excellent adaptability is required.

Having these skills on your resume will demonstrate to potential employers that you’re the right person for the role. Good luck with your job search!

Key takeaways for an HR Administrative Assistant resume

A successful HR Administrative Assistant resume should highlight a broad range of skills and experience in the field of human resources. It should also be concise and well organized. Here are some key takeaways to keep in mind when creating an HR Administrative Assistant resume:

• Highlight your education and certifications related to the HR field. If you have a degree or certificate related to human resources, make sure to include it in your resume.

• Include any relevant work experience. Emphasize any roles you’ve had that demonstrate your ability to work in the HR field, such as managing employee records or helping with payroll and benefits administration.

• Demonstrate your communication skills. HR Administrative Assistants need to have excellent communication abilities, so emphasize any experience you have with written and verbal communication.

• Showcase your problem-solving skills. HR Administrative Assistants are often called upon to solve difficult problems, so make sure to highlight any problem-solving skills you have.

• Mention any related computer skills. Many HR Administrative Assistants use computer programs to perform their duties, so make sure to include any related computer skills you have on your resume.

• Demonstrate your organizational abilities. HR Administrative Assistants need to be able to stay organized and stay on top of deadlines, so make sure to showcase your organizational abilities.

Keeping these key takeaways in mind when creating your HR Administrative Assistant resume will help you stand out from the crowd and create an effective resume that highlights your skills and experience.

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• • Revamped the employee onboarding process, resulting in a 35% increase in new hire productivity within the first month.
• • Orchestrated the annual open enrollment process for over 600 employees, ensuring a smooth transition to new benefit plans with zero errors.
• • Implemented a digital system for tracking HR personnel records, reducing the retrieval time by 50% and improving departmental efficiency.
• • Coordinated with IT to secure high-speed internet connections for 100+ remote employees, enhancing work-from-home capabilities.
• • Supported the HR department in the recruitment of top talent by managing the interview process for over 200 candidates in a year.
• • Mastered the use of Paylocity for payroll and benefit administration, consistently ensuring accurate and timely processing.
• • Provided key HR support for a staff of 300, enhancing overall operational workflow and employee satisfaction.
• • Designed and distributed a monthly company newsletter that improved internal communication and employee engagement.
• • Managed confidential personnel records, ensuring compliance with HIPAA regulations at all times.
• • Led a team that successfully completed annual benefits renewal, negotiating a 10% cost reduction while maintaining coverage quality.
• • Facilitated customer support training sessions, raising the departmental service ratings by 20%.
• • Assisted with the coordination and scheduling of interviews for over 100 positions, improving recruitment efficiency by 25%.
• • Contributed to a 15% decrease in employee turnover by assisting with the development of a comprehensive employee retention program.
• • Played a key role in the transition to a Google-based office environment, elevating team collaboration and productivity.
• • Provided administrative support for HR-related projects which influenced a positive work culture and supported staff needs.

10 HR Administrative Assistant Resume Examples & Guide for 2024

An HR Administrative Assistant plays a crucial role in supporting various human resources functions, including recruitment, employee onboarding, and maintaining personnel records. Highlighting your experience with HR software, knowledge of labor laws, and your ability to manage confidential information will strengthen your resume. Consider emphasizing your organizational skills, attention to detail, and excellent communication abilities to make a strong impression. Additionally, mentioning your experience in improving HR processes or contributing to employee engagement initiatives will demonstrate your positive impact on the organization.

All resume examples in this guide

Single Column

Resume Guide

Resume Format Tips

Resume Experience

Skills on Resume

Education & Certifications

Resume Summary Tips

Additional Resume Sections

Key Takeaways

As an HR administrative assistant, crafting a resume that stands out in a competitive field while clearly presenting a diverse skill set can be a significant challenge. Our comprehensive guide is tailored to help you refine and highlight your administrative capabilities and HR expertise, ensuring your resume rises to the top of the candidate pool.

• Which sections do you need to include in your resume to meet recruiters' requirements;
• How to write your hr administrative assistant resume experience section - even if you have don't have little to no work experience;
• Real-life professional examples to guide you how to write the most important hr administrative assistant resume sections;
• Adding even more sections so your hr administrative assistant resume stands out with professionalism and your personality.

We've also selected some of the best (and most relevant) resume guides for the hr administrative assistant role you're applying for:

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• Real Estate Administrative Assistant Resume Example
• Hotel Assistant Manager Resume Example
• Front Desk Manager Resume Example
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• Medical Administrative Assistant Resume Example
• Tax Preparer Resume Example

Enhancing your hr administrative assistant resume: format and layout tips

Four popular formatting rules (and an additional tip) are here to optimize your hr administrative assistant resume:

• Listing experience in reverse chronological order - start with your most recent job experiences. This layout helps recruiters see your career progression and emphasizes your most relevant roles.
• Including contact details in the header - make sure your contact information is easily accessible at the top of your resume. In the header, you might also include a professional photo.
• Aligning your expertise with the job requirements - this involves adding essential sections such as experience, skills, and education that match the job you're applying for.
• Curating your expertise on a single page - if your experience spans over a decade, a two-page resume is also acceptable.

Bonus tip: Ensure your hr administrative assistant resume is in PDF format when submitting. This format maintains the integrity of images, icons, and layout, making your resume easier to share.

Finally, concerning your resume format and the Applicant Tracker System (ATS):

• Use simple yet modern fonts like Rubik, Lato, Montserrat, etc.
• All serif and sans-serif fonts are friendly to ATS systems. Avoid script fonts that look like handwriting, however.
• Fonts such as Ariel and Times New Roman are suitable, though commonly used.
• Both single and double-column resumes can perform well with the ATS.

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List all your relevant higher education degrees within your resume in reverse chronological order (starting with the latest). There are cases when your PhD in a particular field could help you stand apart from other candidates.

Don't forget to include these six sections on your hr administrative assistant resume:

• Header and summary for your contact details and to highlight your alignment with the hr administrative assistant job you're applying for
• Experience section to get into specific technologies you're apt at using and personal skills to deliver successful results
• Skills section to further highlight how your profile matches the job requirements
• Education section to provide your academic background
• Achievements to mention any career highlights that may be impressive, or that you might have missed so far in other resume sections

What recruiters want to see on your resume:

• Proficiency in HR software tools like HRIS and applicant tracking systems.
• Knowledge of labor laws and employment regulations.
• Experience with payroll processing and benefits administration.
• Strong organizational skills and attention to detail for record-keeping and scheduling.
• Excellent communication and interpersonal skills for handling employee inquiries and supporting HR department activities.

Quick formula for writing your hr administrative assistant resume experience section

Have you ever wondered why recruiters care about your hr administrative assistant expertise?

For starters, your past roles show that you've obtained the relevant on-the job training and expertise that'd be useful for the role.

What is more, the resume work experience section isn't just your work history , but:

• shows what you're capable of achieving based on your past success;
• proves your skills with (oftentimes, tangible) achievements;
• highlights the unique value of what it's like to work with you.

To ensure your resume work experience section is as effective as possible, follow this formula:

• start each bullet with a powerful, action verb , followed up by your responsibilities, and your workplace success.

The more details you can include - that are relevant to the job and linked with your skill set - the more likely you are to catch recruiters' attention.

Additionally, you can also scan the job advert for key requirements or buzzwords , which you can quantify across your experience section.

Not sure what we mean by this? Take inspiration from the hr administrative assistant resume experience sections below:

• Managed recruitment processes for over 20 positions, reducing the average hiring cycle by 25% through effective coordination with department heads.
• Implemented a new HRIS (Human Resources Information System), streamlining the employee data management for a company with 200+ employees.
• Designed and facilitated monthly staff development workshops that increased team productivity by 15% as reflected in quarterly performance metrics.
• Conducted an audit of the company's benefits administration, identifying and correcting discrepancies in employee records that saved the company $10,000 annually.
• Spearheaded the transition to a paperless employee onboarding process, enhancing the new hire experience and cutting processing time by 30%.
• Played a key role in organizing the annual leadership conference for 100+ managers, coordinating logistics and content that boosted leadership effectiveness.
• Assisted in the creation of a company-wide diversity and inclusion program, which increased minority representation in the workforce by 20% over two years.
• Managed complex travel arrangements and scheduling for HR executives, ensuring 100% compliance with budget constraints and company policies.
• Collaborated on the development and rollout of an improved employee performance appraisal system, leading to a more accurate assessment of staff development needs.
• Coordinated employee relations efforts that decreased staff turnover by 10% through development of a robust feedback and recognition program.
• Provided daily administrative support to a team of 5 HR professionals, effectively handling a workload that included benefits, recruiting, and payroll support.
• Orchestrated a company-wide employee satisfaction survey that informed management policy changes leading to a 5% increase in employee satisfaction scores.
• Led a project implementing a new scheduling system across the company that improved hourly staff scheduling efficiency by 35%.
• Ensured strict adherence to labor and employment laws, reducing risk of legal issues and maintaining 100% compliance throughout my tenure.
• Revamped the employee exit interview process to capture more actionable data, resulting in the identification of key areas for workplace improvement.
• Automated time-intensive data entry tasks by implementing advanced Excel macros, which saved roughly 10 hours of manual work per week.
• Coordinated with the IT department to enhance the security of personnel records, effectively reducing data breaches to zero within the HR department.
• Initiated a mentorship program that paired new hires with senior staff, resulting in a 25% improvement in new hire productivity within the first three months.
• Oversaw the revamp of the company's leave management system, which decreased unrecorded leave by 90% and improved overall compliance with company policies.
• Collaborated with external benefits providers to negotiate more cost-effective plans, saving the company an average of $50,000 annually on health insurance premiums.
• Facilitated team-building events that fostered a more cohesive and collaborative work environment, positively impacting team morale.
• Developed and launched a proprietary internal communication platform to streamline HR announcements, reaching 100% employee engagement rate.
• Liaised with department managers to identify staffing needs, successfully reducing average time-to-fill by 20 days through an optimized candidate funnel.
• Constructed and maintained comprehensive HR reports and dashboards that provided insights for strategic planning in workforce management.

Quantifying impact on your resume

• Include the number of employees you've onboarded to demonstrate your capacity to manage high-volume hiring processes.
• State the percentage reduction in employee turnover following initiatives you implemented to show your contribution to employee retention.
• Mention the number of training sessions you've coordinated to highlight your organizational skills and impact on employee development.
• Specify the amount of time you reduced in the recruitment cycle to illustrate efficiency improvements.
• Report the number of HR reports you generate monthly to show your analytical ability and contribution to informed decision-making.
• Quantify the size of the benefits packages you’ve managed to reflect your responsibility for significant company resources.
• Detail the number of HR policies you’ve developed or revised to show your role in compliance and shaping the work environment.
• Calculate the cost savings achieved through your negotiation with benefit providers to demonstrate your financial impact.

Action verbs for your hr administrative assistant resume

No relevant experience - what to feature instead

Suppose you're new to the job market or considering a switch in industry or niche. In such cases, it's common to have limited standard professional experience . However, this isn't a cause for concern. You can still craft an impressive hr administrative assistant resume by emphasizing other sections, showing why you're a great fit for the role:

• Emphasize your educational background and extracurricular activities to demonstrate your industry knowledge;
• Replace the typical experience section with internships or temporary jobs where you've gained relevant skills and expertise;
• Highlight your unique skill set, encompassing both technological and personal abilities;
• Showcase transferable skills acquired throughout your life and work experiences so far.

Recommended reads:

• When You Should (And Not) Add Dean's List On Your Resume
• How To List Certifications On A Resume (Examples Included)

If you failed to obtain one of the certificates, as listed in the requirements, but decide to include it on your resume, make sure to include a note somewhere that you have the "relevant training, but are planning to re-take the exams". Support this statement with the actual date you're planning to be re-examined. Always be honest on your resume.

The heart and soul of your hr administrative assistant resume: hard skills and soft skills

If you read between the lines of the hr administrative assistant role you're applying for, you'll discover that all requirements are linked with candidates' hard skills and soft skills.

What do those skills have to do with your application?

Hard or technical skills are the ones that hint at your aptitude with particular technologies. They are easy to quantify via your professional experience or various certifications.

Meanwhile, your soft skills are more difficult to assess as they are personality traits, you've gained thanks to working in different environments/teams/organizations.

Your hr administrative assistant resume skills section is the perfect opportunity to shine a light on both types of skills by:

• Dedicating a technical skills section to list up to six technologies you're apt at.
• Focusing a strengths section on your achievements, thanks to using particular people skills or technologies.
• Including a healthy balance of hard and soft skills in the skills section to answer key job requirements.
• Creating a language skills section with your proficiency level - to hint at an abundance of soft skills you've obtained, thanks to your dedication to learning a particular language.

Within the next section of this guide, stay tuned for some of the most trending hard skills and soft skills across the industry.

Top skills for your HR Administrative Assistant resume:

HRIS Management Software

Microsoft Office Suite

Applicant Tracking Systems (ATS)

Payroll Software

Document Management Systems

Time and Attendance Systems

Data Entry Tools

Email Communication Tools

Virtual Meeting Software

Human Resources Analytics Tools

Communication

Organization

Attention to Detail

Problem-Solving

Interpersonal Skills

Time Management

Confidentiality

Adaptability

Team Collaboration

Customer Service Orientation

Bold the names of educational institutions and certifying bodies for emphasis.

Showcase academic background with education and certifications' sections

Listing your education and certifications should be a rudimentary part of your resume writing.

Including your relevant academic background - in the form of your higher education degree and niche-specific certificates - will prove knowledge of the industry.

For your education section:

• Start by including your degree, followed by start and graduation dates, as well as the institution;
• You could include relevant coursework, major/minor , or GPA, only if your've just graduated from college or if this information would further support your application;
• If you have an "ongoing" degree, you can still list it in case you think your diploma can impress recruiters or it's required;

Follow a similar logic for your certifications section by listing the institution, alongside dates you've obtained the certificate. For some of the most recent and relevant industry certificates , check out the next part of our guide:

The top 5 certifications for your hr administrative assistant resume:

• Associate Professional in Human Resources (aPHR) - HR Certification Institute (HRCI)
• Professional in Human Resources (PHR) - HR Certification Institute (HRCI)
• SHRM Certified Professional (SHRM-CP) - Society for Human Resource Management (SHRM)
• Certified Professional in Learning and Performance (CPLP) - Association for Talent Development (ATD)
• Human Resources Management Professional (HRMP) - Management and Strategy Institute (MSI)

The more trusted the organization you've attained your certificate (or degree) from, the more credible your skill set would be.

• How To Include Your Relevant Coursework On A Resume
• Perfecting the Education Section on Your Resume

HR Administrative Assistant resume summaries or objectives: real-world samples for best industry practices

Grasp recruiters' attention from the get-go of your application with a professional HR Administrative Assistant resume summary or objective.

It's wise to select the:

• Resume objective , if you don't happen to have much experience alignment and would like to more prominently feature your dreams and personality.
• Resume summary , if you'd like to have a more standard approach to your application and feature up to five career highlights to help you stand out.

Writing your resume summary or objective should be tailored to each role you apply for.

Think about what would impress the recruiters and go from there.

But, if you need further help with this introductory section, check out some real-world samples in the next part of this guide:

Resume summaries for a hr administrative assistant job

• With over 5 years of dedicated HR administrative experience at a Fortune 500 company, I have successfully streamlined recruitment processes and implemented a comprehensive employee onboarding system that increased workforce retention by 15%. Expertise in HRIS software and data-driven decision-making ensures operational efficiency and strategic human resource planning.
• Seasoned customer service manager with a decade of experience transitioning to human resources administration, bringing a track record of leading high-performing teams and enhancing client satisfaction. Eager to apply strong interpersonal skills and a passion for staff development to manage HR processes and employee relations.
• Dynamic educator with 7 years in academic environments seeking to leverage extensive background in student counseling and staff coordination to transition into human resource administration. Committed to fostering a supportive workplace culture and adept at mediating disputes with tact and empathy.
• Driven professional with no previous HR experience but a strong desire to pivot towards a career in human resource administration. Equipped with a Bachelor's degree in Business Administration and leadership roles in volunteer organizations, I am enthusiastic about harnessing robust organizational and communication skills to contribute to team success.
• As a recent graduate with a major in Human Resource Management and internships at mid-sized firms, I am keen to apply theoretical knowledge and fresh perspectives to practical challenges. Eager to bring a blend of academic excellence and proven organizational talents to support HR administrative tasks and company growth.
• Detail-oriented administrative assistant with 2 years of experience in office management now pursuing HR administration. Recognized for exceptional multitasking abilities and proficiency in Microsoft Office Suite, I strive to apply my organizational acumen and proactive approach to the dynamic field of employee relations and support services.

Recruiters' favorite additional hr administrative assistant resume sections

When writing your hr administrative assistant resume, you may be thinking to yourself, " Is there anything more I can add on to stand out? ".

Include any of the below four sections you deem relevant, to ensure your hr administrative assistant resume further builds up your professional and personal profile:

• Books - your favorite books can showcase that you have an excellent level of reading comprehension, creativity, and outside the box thinking;
• Languages - make sure you've included your proficiency level alongside a relevant certificate or a form of self-assessment;
• Website link - ensure you've curated your most relevant and recent projects in your professional portfolio (and that the link is a part of your resume header) to support your application;
• Passions - showing recruiters how you spend your time outside of work and what activities or causes you're invested in.

Key takeaways

• The layout of your resume should take into consideration your professional background while integrating vital sections and design elements;
• Highlight your most pertinent achievements for the role all through different sections;
• Be very specific when selecting your certifications, hard skills, and soft skills to showcase the best of your talents;
• Include within the top one-third of your hr administrative assistant resume a header and summary to help recruiters understand your experience and allocate your contact details. A skills box is optional, but it will help you align your expertise with the role;
• Detail the full extent of your professional experience with specific bullets that focus on tasks, actions, and outcomes.

Looking to build your own HR Administrative Assistant resume?

• Resume Examples

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15 Administrative Assistant Resume Examples for 2024

• Administrative Assistant Resume
• Admin Assistant Resumes by Experience
• Admin Assistant Resumes by Role

Writing Your Admin Assistant Resume

• Entry-Level
• Senior-Level

Emma had spent the past few years working hard in NYC, building skills and qualifications as an administrative assistant, but one day she realized she really wanted to move back home to spend more time with her mom. Proud of her progress so far, Emma began looking online for jobs in her hometown and quickly realized she’d need to build a resume that reflected everything she’d learned.

“Where do I begin?” she stressed, whipping up a quick set of search results—including our useful resume tips , which caught her eye immediately. Thanks to her understanding of how to combine large and small tasks for peak organization, she was able to quickly develop a resume and generate a cover letter to impress!

With some determination and our hefty stock of administrative assistant resume examples at hand, soon you can be following up with your brand-new boss, just like Emma!

Administrative Assistant Resume Example

or download as PDF

Why this resume works

• Metrics are just numbers that provide evidence for your claims. They’re easy to read and great at demonstrating your abilities, so try to include numbers wherever you can.
• You can include how many people you collaborated with, how much you improved revenue, and how many staff calendars you managed, to name a few.
• Words like “Microsoft Office Suite,” “Quickbooks,” reporting,” and “organization” are great for assuring employers you’ve got the chops for your future administrative assistant role.

Senior Administrative Assistant Resume

• Luckily for you, there are many Word resume templates and Google Docs resume templates out there—just make sure you have a backup resume on hand in case the employer needs several copies with different layouts.
• Action verbs like “coordinated,” “prepared,” and “maintained” do an effective job demonstrating ownership within your senior administrative assistant resume .

Administrative Assistant II Resume

• Unlike a resume objective, a summary paragraph is a two-to-four-sentence overview of your achievements and successes in the field. 
• If your resume summary is strong enough, it can be the selling point of your entire resume, so it’s well worth spending extra time to make sure this section of your resume is perfect. 
• Focus on including a mixture of different types of metrics, including percentages, dollar values, and hard numbers (such as the number of executive schedules you managed, or the time you saved by streamlining invoicing systems).

Entry-Level Administrative Assistant Resume

• For example, did you lead a club? Volunteer somewhere? Complete a group project while in your classes? There are many options to showcase your leadership abilities!
• If you’re still working out  how to write a resume , just know it’s okay to include non-relevant work experience on your entry-level administrative assistant resume . No matter the role, it can still highlight soft skills like responsibility, time management, and document preparation.

Administrative Assistant No Experience Resume Example

• In your administrative assistant no experience resume, give precedence to achievements such as solving customer issues over the phone, boosting customer satisfaction, accelerating problem resolution, etc.

Administrative Specialist Resume

• Quantified accomplishments like “increased revenue from repeat clients by $32,984 per year” and “cataloged over 2,273 archived articles” are exactly what we’re talking about here. These are your ticket to showing potential employers the real impact of what you do, packed with more punch than the vague “boosted revenue.”

Administrative Support Resume Example

• Sure, branding yourself as a hard worker, team player, and organized sounds good at first glance. However, such claims are pretty much the go-to for every other candidate. To stand out, let your administrative support resume detail exactly how you’ve mastered essential tools and software—Think Dropbox, Trello, and Hubspot CRM, and provide specific examples of your expertise in action.

HR Administrative Assistant Resume

• Now’s the time to radiate a modern and fresh vibe with the Elegant template! Use colors that catch the eye of any reader at first sight. Next, secure the job by adding all the digital HR tools like BambooHR, JazzHR, and Google Workspace to stay ahead of the competition!

Construction Administrative Assistant Resume Example

• Flourish your construction administrative assistant resume with bullet points like “Managed site operations for a $10M+ infrastructure project” and “slashing misalignment errors by 13%” to highlight your ability to supervise large-scale projects and keep important metrics like misalignment errors at a minimum.

Real Estate Administrative Assistant Resume

• Draw attention to your abilities to solve client problems, streamline office operations, bring new business, and so on.

Executive Administrative Assistant Resume Example

• That’s where metrics come in! Include the number of people you worked with or the number of clients you assisted so employers know your experience.
• Change the font, color, and layout to match your preferences and content. Some templates allow for more work experience while others focus more on other sections, so choose accordingly.

Medical Administrative Assistant Resume

• We’d recommend  formatting your resume  using reverse-chronological order to show your most current role first. That way, your future employer sees your most relevant abilities.
• Include your specific experience verifying information, performing billing responsibilities, and recording data. 

Administrative Assistant/Receptionist Resume

• If you’re applying for a company with a casual culture, use vibrant colors, like pink and purple. If you’re applying to work as a criminal defense law firm receptionist, you’d better stick with more professional colors like navy or gray.
• The goal is always to catch an employer’s attention in a good way, and color is a bright, fun way to do that! Whatever color you choose is up to you, but consider your employer when picking out shades. 
• Hard skills (aka specific technical capabilities and training) are more valuable to highlight and easier to quantify, so include them when you can.
• Keywords like “bookkeeping,” “Asana,” and QuickBooks” are great examples of technical skills.

Administrative Coordinator Resume

• Resumes distill everything about you into one page, so you need to organize all your career details into clearly defined sections with headers.
• Make sure you include skills that can be relevant depending on what you read in the job description. For example, workspace management software is relatively universal, so if you’re already familiar with Google Workspace, you’ll likely adapt quickly to Microsoft Office Suite.

Administrative Associate Resume

• Here’s a tip: highlight your achievements in light of the  administrative assistant job description . Look for repeated keywords and phrases that match your experience, then include them on your resume.
• Want to include more skills but don’t know how? Try adding a  hobbies section to your resume  to highlight some of your abilities outside of work. Pick relevant pastimes that might interest the employer (and give you something to talk about during the interview).
• Instead of just saying, “collaborated with department staff to source job candidates,” try adding details like the total number of job candidates you hired, or the number of departments you worked with.

Related resume guides

• Front Desk Receptionist
• Office Assistant
• Receptionist

As an administrative assistant, you’re the person who keeps the day-to-day operations running smoothly. You’re trusted to act as the face of the company for visitors, and you understand the importance of organization. But you might not realize just how important it is to perfect your resume. Your resume is the first thing hiring managers will look at, so ensure it demonstrates your aptitude for the job.

In this section, we’ll dive into four of the main tips we have for improving your resume, including: 

• Administrative assistant skills
• Formatting your administrative assistant resume
• Quantifying your previous impact
• Customizing your resume for each job

1. Include your administrative assistant skills wisely

If you’re unfamiliar with how hiring managers filter applicants, you may be tempted to overlook the skills section on your administrative assistant resume. But, after learning about ATS, you’ll never make that mistake again.

Hiring managers use the ATS, or applicant tracking system software, to narrow their applicant pool. The ATS works by filtering keywords (usually in your skills section) on your resume and matching them to pre-selected words prioritized by recruiters.  Your resume will be rejected if you don’t have enough matching keywords.  

This system works well when there are a lot of job applicants, but it’s understandably a pain for you, the applicant, to deal with. That’s why it’s important to utilize a skills section that incorporates the right  resume skills . You can do this by focusing on the  administrative assistant job description .

Read this small excerpt from a job description and see if you can pick up on the most relevant skills for this particular administrative assistant job. Then, read ahead to see if your skills list resembles ours: 

Optics Fusion is a fast-growing company seeking a self-starter administrative assistant who can recognize tasks that need completion with minimal supervision. The ideal candidate will thrive on interacting with clients and the public while displaying a high degree of professionalism. Must be comfortable working in fast-paced environments and dividing attention between many day-to-day operational tasks. Computer-savvy assistants are encouraged to apply! 

Compare the list of skills you wrote down from this job description with ours :

• Scheduling and organization
• Communication
• Process automation
• Independent worker
• Detail-oriented
• Health insurance
• Computer software

The job you apply for may or may not have similar skill preferences, but there will typically be a common thread of recurring keywords.

Some of the following admin assistant skills will likely pop up in job descriptions:

• Microsoft Office
• Data analysis 
• Financial reporting
• Google Calendar 
• Answering calls
• Multi-tasking

2. Pick the best resume format

Like your skills section, your resume format is important for determining whether the ATS will properly read and file your resume. Aside from the ATS, formatting your resume properly will make it easier for recruiters to read your administrative assistant resume.

To this end, we suggest using  reverse-chronological formatting , with your most recent work experience listed at the top of your resume. This will help hiring managers quickly evaluate your most relevant and (likely most impressive) work.

These are a few other critical elements for your resume formatting:

• Page Length:  Keep your resume to  exactly  one page: no more and no less. 
• Bullet Points:  Bullet points are a useful tool to break up large pieces of text when you’re describing your work experience. Aside from making your resume more visually appealing, they’ll also make writing these sections much easier. 
• Icons/Images:  Have you considered adding icons or images to your resume? Don’t! Recruiters and the ATS both dislike them. 
• Job Title:  Customize your job title for every position to which you apply. It shows that you care enough about the position to put in the extra effort, and hiring managers will appreciate it. 
• Objective/Summary:  If you include one of these, you’ll want to ensure it’s customized (more on this in the next section).

Should you bother with a resume objective or summary?

You might notice that we just hinted that resume objectives and summary statements are optional. While it’s true that they’re not an essential element of an administrative assistant resume, there are a few specific circumstances when they might be helpful. Let’s demystify these optional sections and determine when to consider including one of them on your resume. 

A  resume objective  is a customized two to three-sentence opener typically included toward the top of your resume. In the visual example below, notice how the objective briefly covers the job title, the company name you’re applying to, and why you’re applying to the specific job. We recommend including an objective only if you’re just starting your career or transitioning to another field.

Let’s go over a few of these statements, including both poor and strong examples of each: 

• This is a poor example of an objective. It’s vague and doesn’t mention anything specific that would help the hiring manager. If you’re unwilling to customize your statement, you shouldn’t include an objective. 
• This objective is much better. It’s highly specific, mentioning years of experience, a particular job title, the company name, the candidate’s skills, and how they will contribute to the company. 
• This makes a horrible first impression. Note the misspelled words and abbreviations used. Remember: a good summary/objective can improve your chances of getting hired, and a bad one can do some damage. Do you think a hiring manager would want to hire this applicant?
• Do a little research on the job to which you’re applying. This applicant used their summary statement to demonstrate knowledge about the clinic they’re interested in working for, which hiring managers will appreciate. 

3. Measure your admin assistant work with metrics

Many admin assistant applicants tell us they find it difficult to write their resumes in a way that displays confidence and job capability. Often, the problem is that they’re not quantifying their job impact with metrics (numbers).  Metrics are the easiest way to provide measurable insight into your work performance . As an administrative assistant, there are many areas in which you can include numbers on your resume. Read below for some of the best ways to leverage metrics from your previous roles: 

• Number of people:  It’s a good idea to mention the size of the companies you’ve worked for, including staff size and customer base. 
• Efficiency improvements:  Have you streamlined policies or systems? Orchestrated the switch to a new type of admin software? Has your work saved a significant amount of time? 
• Scheduling:  How many meetings do you schedule per week? Of how many executive calendars are you in charge? Do you set up appointment reminders for clients, and, have these reminders reduced the rate of late/missed client meetings? 
• Billing:  Do you process customer/patient/insurance billing? If so, how much money are you charged with managing? Do you compile expense reports? 

Now that you’ve thought through areas of your job from which you can pull metrics, read through these sample work experience bullet points to get a little more inspiration:

• Met 95% of project deadlines by mitigating all engineering hurdles and roadblocks
• Provided remote troubleshooting to customers over the phone with a 90% success rate, resolving calls in less than 7 minutes
• Managed 3 essential projects that facilitated more than $5 million in annual revenue

4. Modify your resume for each admin assistant job

We’ve mentioned it a few times, but it’s so important we’ll repeat it:  you must customize your resume for each job to which you apply . After all, administrative assistants have widely varying job responsibilities, and you should take the extra step to best align your resume with the specific job for each application you submit. Fortunately, you don’t have to change your entire resume, but let’s go over the areas you should customize: 

• The objective/summary:  Without a doubt, if you include a resume objective or summary statement, you’ll need to customize it. Focus on highlighting relevant skills for the position, and mention the company name. One warning—always tailor this section before you submit your application. Please don’t be the person who forgets to change the company name before submitting it to multiple jobs!
• Skills:  Customize your skills section by referencing the job description. Usually, hiring managers are upfront about the desired skills required for the job. 
• Job description bullet points:  You can alter your job description bullet points to emphasize different types of administrative assistant jobs. For example, highlight your efficiency and time management for jobs that require multi-tasking and the ability to work in a hectic environment. Other positions, such as medical assistant jobs, may be more concerned about billing, policy compliance, and patient privacy. 

Administrative assistant resume

• Focus on covering key areas such as your computer and software literacy, customer relations, scheduling, financial reporting, billing, internal communication, and hiring. 
• If the job description mentions that some aspects are more important than others for the role, you can emphasize them more heavily. 

Entry-level admin assistant resume

• For example, you may want to highlight your ability to get along well with others, your organizational skills, and your ability to stay organized. 
• This savvy entry-level candidate absorbed excess white space with a metrics-packed internship.

Executive admin assistant resume

• Executive administrative assistants typically work on more complex, higher-stakes administrative issues. Demonstrate your increased work responsibility. 
• You need to format your executive resume using the reverse-chronological format, which will best showcase your career growth. 

Medical admin assistant resume

• Focus on highlighting your capacity to manage insurance billing and claims. 
• Do you have an understanding of electronic medical records (EMR)? If yes, you should consider including it on your resume. 
• Demonstrate your understanding of important skills for admin assistants specific to the medical field. 

Notice this applicant’s mention of keyword skills like HIPAA and EMR.

Senior admin assistant resume

• Ensure you showcase skills that set you apart from less experienced administrative assistants. 

Our parting advice for your admin assistant resume

You should be proud of yourself for taking your resume seriously! You’ve made it to the end of this guide, and you’re on the right path to creating your best, most professional administrative assistant resume yet!

Let’s review the four main tips we’ve covered in this guide as a quick recap.

We’ve discussed how to build your skills section, how to format your resume for the ATS, how you can add metrics, and why you should modify every administrative assistant resume you submit.

With these tips in mind, upload your resume to our free  resume checker  to see how your masterpiece can be improved with our AI-powered tips. If you’re thinking about starting your resume from scratch, try our  AI resume builder , where you can begin the process with built-in AI-powered tips and proper formatting. 

11 Administrative Assistant Resume Examples and Templates for 2024

Administrative Assistant Resume Templates and Examples (Download in App)

Most popular administrative assistant resumes.

• Medical Administrative Assistant
• Accounting Administrative Assistant
• Financial Administrative Assistant
• Receptionist
• Office Assistant
• Executive Assistant
• Office Manager
• Resume Text Examples
• How To Write a Administrative Assistant Resume
• Entry-Level
• Senior-Level

Medical Administrative Assistant Resume Example

Accounting Administrative Assistant Resume Example

Financial Administrative Assistant Resume Example

Clerical Resume Example

Receptionist Resume Example

Office Assistant Resume Example

Executive Assistant Resume Example

Office Manager Resume Example

Administrative Assistant Text-Only Resume Templates and Examples

Jane Doe (123) 456-7890 [email protected] linkedin.com/in/yourname 123 Address Rd, Anywhere, USA

Recent college graduate with a background in business administration. Passionate about providing peerless service to both internal and external customers.

• Bookkeeping and accounting software
• Customer service
• Microsoft Office Suite
• Written and verbal communication

Job Experience

Admissions Office Receptionist , College Office of Admissions , New York, NY | August 2016 to December 2019

• Greeted prospective students, provided paperwork, scheduled tours, and coordinated interviews with admissions counselors
• Answered phones from prospective students and their families, providing information about application status and transferring calls as needed
• Processed student information, including sorting mail and entering data received into the applicant management system

Customer Service Representative , ABC Call Center , New York, NY | Summers 2014 to 2019

• Answered phones in a call center environment, speaking with customers nationwide to help solve product and service challenges
• Successfully addressed customer complaints to resolve service problems including shipping delays, incorrect shipments, and damaged products
• Named “Employee of the Month” in June 2019 due to excellent customer satisfaction ratings

Bachelor of Business Administration , The Ohio State University , Columbus, OH | August 2015 to December 2019

• Academic experience in finance, accounting, communication, and statistics

Jane Smith (123) 456-7890 [email protected] linkedin.com/in/yourname 123 Address Rd, Anywhere, USA

Administrative Professional with nearly a decade of experience supporting marketing and advertising operations at both Fortune 500 firms and startups.

Professional Experience

Administrative Assistant, Marketing Department, LMN Major Media Corp, New York, NY | August 2015 to Present

• Support the marketing department personnel at all levels
• Schedule meetings and company events
• Print and prepare marketing materials for review and distribution
• Answer the phone for key executives and provide information to callers both in and outside the company
• Track marketing performance for key campaigns to relay to management teams
• Partner with HR to announce job openings both internally and externally and coordinate interviews

Executive Assistant, XYZ Tiny Marketing Firm, New York, NY | June 2013 to July 2015

• Provided comprehensive support to the CEO, including calendar management, visitor tracking, food ordering, and managing phone calls
• Coordinated with other departments to solicit necessary information, including financial presentations and marketing metrics
• Organized and scheduled executive travel, including international trips to multiple countries
• Typed meeting minutes during staff and board meetings

Associate of Arts — Business Administration, Broward College, Fort Lauderdale, FL

• Customer service, including answering phones, greeting guests, and providing facility tours
• Event planning and scheduling
• Office software including Adobe Acrobat and Microsoft Office

Bob Smith (123) 456-7890 [email protected] linkedin.com/in/yourname 123 Address Rd, Anywhere, USA

Administrative Professional with 10+ years of advancement and experience. Diligent and organized assistant with expert Microsoft Office skills and a strong service mindset.

Administrative Assistant Manager, ABC Financial Services Corp, New York, NY | April 2015 to Present

• Oversee administrative assistants in specific business units, including scheduling and time card reporting
• Answer phones, organize visitor information, and direct clients to appropriate groups
• Manage digital and physical filing systems for all departments
• Perform ongoing clerical duties such as managing supply inventory, preparing presentations, organizing meetings, and arranging executive travel
• Support marketing efforts by assembling and distributing print and email communications about upcoming campaigns

Administrative Assistant, DEF Hospital System, New York, NY | June 2009 to April 2015

• Greeted patients and their visitors and provided directions, information, and guidance
• Answered a multi-line phone system, quickly transferring callers to their desired department
• Maintained patient records while adhering to strict HIPAA privacy requirements
• Printed and distributed marketing materials, hospital flyers, and other information
• Prepared documents for health insurance billing, and coordinated with insurance providers for general inquiries as needed

Bachelor of Arts (BA) – English, The Ohio State University, Columbus, OH | 2009

• Digital and physical file maintenance
• Office software, including Microsoft Office and Adobe Acrobat
• Scheduling in Google Calendar and Microsoft Outlook

Amar Singh (123) 456-7890 [email protected] linkedin.com/in/yourname New York, NY 12345

A results-driven medical administrative assistant with five years of experience, specializing in office administration, calendar management, and patient relations. A proven track record of effectively managing patient records, appointments, and billing claims to improve patient satisfaction and retention.

Medical Administrative Assistant, Orson Medical Associates, New York, NY July 2021 – present

• Manage and update over 5,000 patient records, ensuring accuracy and confidentiality in line with HIPAA regulations
• Coordinate and schedule appointments for 20 health care professionals, identify solutions to reduce scheduling conflicts, and contributed to a 92% patient satisfaction rating
• Oversee all aspects of billing and insurance claims, resulting in a 20% reduction in billing disputes and a smoother claims process

Medical Administrative Assistant, Cambridge Orthopedics, New York, NY June 2019 – July 2021

• Managed and updated patient records for over 3,000 patients, ensured all information was accurate and up-to-date, and maintained compliance with HIPAA regulations
• Conducted scheduling and calendar management for 15 health care professionals, coordinated patient appointments and cancellations, and communicated with empathy and understanding to ensure patient satisfaction
• Processed billing and insurance claims, which included liaising with insurance companies to resolve billing disputes or issues

Bachelor of Science (B.S.) Human Resources University of Syracuse, New York, NY  September 2015 – May 2019

• Calendar management
• Office administration
• HIPAA compliance
• Patient relations
• Process improvement

Certifications

• Certified Medical Administrative Assistant, CMAA, NHA, 2018

Sarah Johnson (123) 456-7890 [email protected] linkedin.com/in/yourname Miami, FL 12345

A dynamic administrative professional with seven years of experience, specializing in accounting, financial analysis, and business administration. A proven track record of identifying opportunities to reduce costs and align operating budgets with long-term financial goals. Adept at preparing financial reports and managing accounts payable and receivable.

Accounting Administrative Assistant, Corbin Construction Inc., Miami, FL October 2019 – present

• Prepare and reconcile monthly and annual financial reports, ensuring accuracy and compliance with accounting standards and regulations
• Coordinate with the accounting team to prepare an annual budget valued at $6.2 million, including forecasting financial needs and aligning them with long-term company goals
• Manage the company’s accounts payable and receivable, process invoices, ensure timely payments, and resolve discrepancies, resulting in a 15% decrease in overdue accounts

Accounting Administrative Assistant, Hayden Home Renovation, Miami, FL June 2017 – October 2019

• Prepared and reconciled financial reports in collaboration with a team of three accountants, ensuring accuracy and compliance with accounting standards
• Supported the preparation of an annual operating budget valued at $3.5 million, analyzed financial data, and identified opportunities to reduce operating expenses, which contributed to a 15% reduction in overhead costs
• Managed the company’s accounts payable and receivable, processed invoices, and identified billing errors, resulting in a 10% increase in on-time payments

Bachelor of Science (B.S.) Business Administration University of Florida, Gainesville, FL September 2013 – May 2017

• Accounts payable and receivable
• Budget development
• Financial analysis
• Financial auditing
• Certified Bookkeeper (CB), AIPB, 2018
• Certified Administrative Professional (CAP), IAAP, 2017

John Bergsen (123) 456-7890 [email protected] linkedin.com/in/yourname Philadelphia, PA 12345

A results-driven financial administrative assistant with six years of experience supporting enterprise clients at leading firms such as Deloitte and PwC. A proven expertise in managing financial data, developing budgets, and ensuring compliance with financial regulations. Adept at collaborating with cross-functional teams to enhance financial reporting.

Financial Administrative Assistant, Deloitte, Philadelphia, PA February 2020 – present

• Oversee and manage financial data for 15 client accounts ranging from $200,000 to $3 million, ensuring accuracy and timely updates of financial records
• Assist in the preparation of multi-million dollar annual budgets, monitor expenditures, and identify cost-saving opportunities, resulting in a 15% reduction in operating costs
• Support financial analysts in conducting financial reporting, evaluating business financials, and identifying risk factors for investors

Accounting Administrative Assistant, Hayden Home Renovation, Philadelphia, PA June 2018 – February 2020

• Managed financial data and processed invoices for a portfolio of 20 clients generating over $10 million in annual revenue, supported budget preparation and financial planning, and successfully reduced annual spend by 15%
• Conducted internal audits to ensure compliance with financial policies and regulations, successfully identifying and resolving discrepancies

Bachelor of Science (B.S.) Finance Temple University, Philadelphia, PA September 2014 – May 2018

• Financial planning and analysis (FP&A)
• Financial reporting
• Regulatory compliance
• Certified Financial Planner (CFP), 2019
• Certified Administrative Professional (CAP), IAAP, 2018

John Smith (123) 456-7890 [email protected] linkedin.com/in/yourname 101 S Tryon St, Charlotte, NC 28280

Highly organized Clerical Assistant with 8+ years of experience in office administration. Adept at scheduling business trips and working in a fast-paced environment. Use various automation programs (including Microsoft Excel, Outlook, and SharePoint) to maintain correspondence, business files, and administrative documents.

Senior Office Assistant, Clerical Clerks, Raleigh, NC | October 2016 to Present

• Observe payroll for 50+ employees, including the posting of checks each month
• Monitor and respond to all client emails to resolve complaints

Highlights:

• Expedited CRM data entry process for sales orders by 15%
• Facilitated a 22% increase in customer retention

Administrative Clerk, The Office People, Raleigh, NC | May 2014 to October 2016

• Scanned 200+ documents per day
• Helped answer incoming phone calls and make important outgoing calls
• Increased positive patient survey responses by 20%

Junior Office Clerk, Offices ‘R’ Us, Raleigh, NC | September 2011 to May 2014

• Assisted various managers and staff members
• Scheduled meetings in MS Outlook
• Drafted reports in MS Word and Excel

Associate Degree — Business Studies Duke University , Durham, NC | 2011

• Microsoft Office (advanced Excel and Outlook)
• Team collaboration

Professional Administrative Certification of Excellence (PACE), ASAP | 2013

Angela Martin (123) 456-7890 [email protected] linkedin.com/in/yourname 123 Address Rd, Anywhere, USA, 12345

Friendly, organized receptionist with significant experience in fast-paced healthcare environments. Committed to providing exceptional customer service and effective administrative support while embracing new challenges and skills.

Receptionist, Pediatric Care Group, Pittsburgh, PA April 2016-Present

• Welcome and check in approximately 30 patients per day at pediatrician’s office
• Schedule and confirm appointments via phone and email
• Answer questions and provide assistance in person, over the phone, and through email
• Distribute forms to patients and verify that required fields are completed properly
• Collect and process patient co-pays
• Maintain digital and physical patient records
• Coordinate with local hospitals to schedule in-patient and out-patient procedures

Assistant Receptionist, Community Health Center, Pittsburgh, PA June 2013-April 2016

• Greeted and checked in approximately 40 patients per day at urban health clinic
• Scheduled and confirmed appointments via phone and email
• Maintained physical and digital confidential patient records
• Coordinated with health insurance companies to cover appointments and procedures and resolve billing issues
• Provided support to head receptionist as needed, including data entry, ordering office supplies, and maintaining the patient waiting area

Bachelor of Arts, Communication University of Pittsburgh, Pittsburgh, PA, August 2009-May 2013

• Excellent written and verbal communication skills
• Proficient in Microsoft Office, Microsoft Outlook, Adobe Acrobat, Google Suite
• Using a multi-line phone system
• Organization and attention to detail
• Providing friendly, prompt customer service

Tyreece Rivers (123) 456-7890 [email protected] linkedin.com/in/yourname 123 Address Rd, Anywhere, USA

Administrative Professional with 5+ years of experience. Skilled at planning and streamlining tasks to help achieve company goals. Offer advanced expertise in Microsoft Office Suite and calendar management. Equally effective working independently or on a team.

Executive Assistant, Burke + Co, San Francisco, CA October 2019 to Present

• Efficiently support the Head of Investor Relations with operational and administrative tasks
• Handle sensitive client data in line with data protection guidelines
• Schedule meetings and manage travel bookings and itineraries

Administrative Assistant, Felton Institute, San Francisco, CA August 2017 to September 2019 

• Maintained productive phone and email correspondence with end users, colleagues, and vendors
• Placed orders to vendors and processed invoices efficiently and accurately
• Answered and forwarded phone calls, and carried out service user and management requests as needed
• Checked invoice records for accuracy and completeness

Bachelor of Business Administration, The Paul Merage School of Business, University of California, Irvine

• Data Protection Practices
• Event Planning & Organizing
• Information Technology (IT)
• Process Streamlining
• Record Maintenance
• Report Generation
• Team Collaboration
• Time Management

Joaquin Smith (123) 456-7890 [email protected] linkedin.com/in/yourname 123 Address Rd, Anywhere, USA

Enthusiastic executive assistant with 7 years of experience in providing consistent support to C-suite professionals and other corporate leaders. Expertise in scheduling, event planning and general office management. Ready to support corporate growth and development through hands-on assistance for key executives.

Executive Assistant, Aloricorp, Plantation, FL January 2016 – Present

[Global financial services firm with 10,000+ employees]

• Remotely oversee C-suite calendars for team of 10+ executives and manage virtual conference room availability
• Manage annual corporate events budget of over $250,000, including arranging for catering, renting out spaces, negotiating payment and scheduling
• Coordinate with event staff at venues to ensure all events follow predetermined schedules
• Draft, review and distribute corporate communications from the CEO specifically and the company at large

Event Planning Assistant, Windesk Inc., Hollywood, FL January 2013 – December 2016

[Innovative IT company with 1,000+ employees]

• Served as the point person for organizing 20+ corporate events per year, communicating upcoming conferences and social gatherings with all team members
• Assisted in managing annual event budget of over $100,000, working to find venues, decor, support services and food that fall in line with spending expectations
• Worked with other event management staff to plan events of all kinds from start to finish, including conferences, trainings, seminars, parties and off-sites
• Managed guest lists to determine proper food and drink orders as well as adequate space needs

Associate of Science, Business Administration Broward College, Fort Lauderdale, FL August 2007 to May 2009

• Event planning
• Vendor coordination
• Excellent customer service
• Expert written and verbal communication skills
• Organization
• Inventory management
• Microsoft Office

Betty Smith (123) 456-7890 [email protected] linkedin.com/in/yourname 123 Address Rd, Anywhere, USA

Experienced office manager with over a decade of experience working in employee and office management roles. Significant practice in running an administrative team, pricing and procuring equipment, and ensuring office spaces run smoothly and in adherence with OSHA safe employment practices.

Administrative Manager, ABC Small Corp, Miami, FL January 2011 – Present

• Oversee administrative assistant staff, including participating in the hiring process
• Manage payroll, including time card processing and providing biweekly paychecks to staff members
• Organize supply orders, including keeping inventory and researching cost management strategies
• Send corporate communications, including executive memos and changes to corporate policies
• Process incoming and outgoing mail for all staff members

Office Manager, QRS Manufacturing, Miami, FL January 2009 – December 2010

• Ensured facility was complying with OSHA standards, including managing safety procedures and posting all required notices
• Managed time cards for payroll purposes, including ensuring correct time reporting
• Oversaw equipment ordering, including heavy machinery for the warehouse as well as standard office supplies
• Served as a resource for warehouse and factory staff, including organizing maintenance requests, answering company questions and providing corporate memos as necessary

Bachelor of Business Administration University of Miami Miami, FL, August 2005 – December 2009

• Adobe Acrobat
• Equipment ordering
• Facility management
• Maintenance management
• OSHA experience

How To Write an Administrative Assistant Resume

Applying for a new job is exciting, and it is important to do everything possible to stand out. One key way to do that is by writing a strong resume. Your administrative assistant resume should show you have the technical and organizational skills to assist a potential employer. The information below reveals the secrets to crafting a great administrative assistant resume.

1. Write a dynamic profile summarizing your administrative assistant qualifications

The Profile section is where you give the hiring manager a concise summary of your skills and experience. It should highlight what makes you an excellent fit for the role and entice the manager’s interest so they keep reading. In most cases, indicate the number of years of administrative experience you have. You may also want to mention your past work environment (such as a health care office or small business) if it aligns with your goals. This is also a good place to include a short list of your technical proficiencies, such as Microsoft Office or Google Suite.

Senior-Level Profile Example

Administrative professional with over 10 years of advancement and experience. Diligent and organized assistant with expert Microsoft Office skills and a strong service mindset.

Entry-Level Profile Example

2. add your administrative assistant experience with compelling examples.

Being an administrative assistant is all about streamlining tasks and taking daily duties off your boss’s plate. This means your Experience section should focus on how you raised office efficiency or contributed to the business’s overall goals. For example, if you recognized the office’s calendar system was outdated and researched and presented better options to your manager, that shows you find solutions and take initiative.

Senior-Level Professional Experience Example

Administrative Assistant Manager ABC Financial Services Corp, New York, NY | April 2015 to present

Entry-Level Professional Experience Example

Admissions Office Receptionist College Office of Admissions, New York, NY | August 2016 to December 2019

3. Include administrative assistant-related education and certifications

Administrative assistants are often required to know a little about a lot. You may need to manage phone and email communication systems, keep track of your manager’s calendar, and maintain an inventory of office supplies that need to be ordered — all in a day. These skills can be hard to quantify, but you can use the Education and Certifications sections of your resume to show you took classes in Microsoft Excel and Access or obtained a certification in certain software.

• [Degree Name]
• [School Name], [City, State Abbreviation] | [Graduation Month and Year]
• Bachelor of Arts (BA) – English
• The Ohio State University, Columbus, OH | May 2009
• [Certification Name], [Awarding Organization] | [Completion Year]
• Certified Administrative Assistant, National Career Certification Board | 2022

4. Include a list of skills and proficiencies related to administrative assistants

The Key Skills section allows a hiring manager to quickly tell if you meet the requirements for an administrative assistant position. Below are some of the common skills managers look for, so you can incorporate as many as are relevant to your experience and the job posting. If you have more than can fit in a brief list, sprinkle them in your Profile or Experience sections.

How To Pick the Best Administrative Assistant Resume Template

The best administrative assistant resume template focuses on your work experience and has room to list your technical and professional skills. Text should be in a clean and easy-to-read format, with headers and bullet points that allow quick scanning. Hiring managers only spend a few seconds on average per resume, so you need to catch their attention. In most cases, use separate sections for your Profile, Experience, Education, and Key Skills relevant to the job opening.

Frequently Asked Questions: Administrative Assistant Resume Examples and Advice

What are common action verbs for administrative assistant resumes -.

Listing your professional experience with bullets for your job duties lets you show an employer you’re ready for the position and can contribute to their success. But it can be difficult to come up with a unique action verb for each bullet point. To help you fill any gaps, we’ve compiled this list of common action verbs for administrative assistant roles.

How do you align your resume with a job posting? -

The Bureau of Labor Statistics is predicting a decline in open positions for administrative assistants over the next decade, so competition for the jobs posted is likely to be strong. Once you’ve found a specific job posting you want to apply for, increase your chances of an interview by tailoring your resume to it. Scan the position summary looking for key skills — managers often put them in bullet points — and add any that overlap with your expertise.

What is the best administrative assistant resume format? -

When looking at administrative assistant resume templates, you’ll notice a few formats to choose from. If you have prior administrative experience, a combination or reverse-chronological format is usually your best choice. But if you’re changing careers or applying for an entry-level position, a functional resume lets you focus more on key skills and other experiences, such as volunteer work .

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After you’ve put the finishing touches on your resume, don’t forget to write a cover letter. An administrative assistant cover letter template lets you emphasize your best qualifications and skills and can set you apart from other candidates. Use these examples to learn how to structure your cover letter and what to include.

Jacob Meade

Certified Professional Resume Writer (CPRW, ACRW)

Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

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Human Resources Administrative Assistant Resume Examples

By Silvia Angeloro

Jul 18, 2024

12 min read

Crafting Your HR Administrative Assistant Resume: Tips and Examples to Help You Get Hired

Rated by 348 people

• • Managed executive schedules, domestic and international travel arrangements, and expense reports for 3 high-level executives, resulting in a 20% improvement in time management.
• • Coordinated and supported the summer intern recruiting process, handling over 50 applicants and ensuring a streamlined experience, which increased candidate satisfaction by 15%.
• • Planned and executed company-wide events and meetings, including setup, food orders, supply coordination, and clean-up, improving annual employee engagement survey results by 18%.
• • Created and maintained detailed employee files, ensuring compliance with company policies and procedures, which was praised during an internal audit for its accuracy.
• • Developed office policies and procedures in collaboration with the administrative team, resulting in a 10% increase in operational efficiency.
• • Facilitated onboarding activities such as orientations and executive meet & greets, helping new hires assimilate quickly and reducing first-month turnover by 25%.
• • Supported HR Director and HR Manager with administrative tasks such as interview scheduling, meeting coordination, and document management, resulting in a 15% reduction in time spent on administrative duties.
• • Managed office supply inventory and placed orders as necessary, maintaining a fully stocked and efficient working environment.
• • Processed travel and logistical expenses for executives, exceeding accuracy standards and expediting reimbursements by 10%.
• • Coordinated onboarding activities including new hire orientations and training sessions, leading to a 20% increase in new hire satisfaction.
• • Managed general office duties including incoming mail sorting, visitor support, and receipt of purchase orders which ensured smooth daily operations.
• • Assisted in day-to-day HR operations, including handling inquiries, processing leave requests, and maintaining accurate employee records, contributing to a 25% reduction in processing time.
• • Scheduled and coordinated HR-related meetings and events, including setting up, food ordering, supply coordination, and post-event activities, thereby improving event feedback by 12%.
• • Created and managed purchase orders and ordered business cards upon request, ensuring timely procurement and distribution of office supplies.
• • Maintained local email distribution lists and ensured accurate communication channels, improving internal communication efficiency.
• • Provided comprehensive administrative support to office staff, including filing, document retrieval, and report preparation, enhancing productivity by 15%.
• • Managed office supply inventory and coordinated with vendors to maintain office amenities, ensuring seamless daily operations.
• • Facilitated the onboarding process for new employees, improving first-week acclimatization and satisfaction rates by 20%.
• • Handled incoming and outgoing mail, and delivered urgent parcels promptly, which ensured efficient communication.

In this article

Writing Your Resume

Must-Have Info

Resume Format

Resume Experience Tips

Resume Summary

Listing Your Skills

Education on Resume

Resume Certifications

Extra Sections

Cover Letter Example

Writing a resume as a human resources administrative assistant can feel like an HR nightmare. You juggle countless tasks and work behind the scenes, but highlighting those skills on paper is a different ball game. Crafting a resume that stands out to hiring managers can be daunting. Many struggle to condense their multifaceted roles into a concise document. However, a well-written resume can make all the difference in landing your dream job.

Choosing the right resume template is crucial. It sets the tone and structure of your resume, making sure your experience and skills shine. Don't let a poorly organized resume overshadow your capabilities. Pick a template that best reflects your professionalism and expertise.

We offer over 700 resume examples that you can use to get started on your resume now.

Key Takeaways

• Choosing the right resume template is essential to highlight your professionalism and expertise effectively.
• Key sections to include on your resume are Contact Information, Professional Summary, Work Experience, Skills, Education, and Certifications.
• Use action words and quantifiable achievements in your experience section to clearly demonstrate your impact and abilities.
• A well-crafted resume summary should highlight your key skills, relevant experience, and notable achievements, making you a strong candidate.
• The skills section should include both hard and soft skills that match industry requirements and the job description.

What to focus on when writing your human resources administrative assistant resume

An effective human resources administrative assistant resume should quickly show your skills in organization, communication, and office management. Highlight your experience with HR software and handling confidential information.

To boost its impact, consider including:

• Specific examples of times you improved office efficiency.
• Any HR-related certifications.
• Experience in employee onboarding and training.
• Proficiency in MS Office and other relevant tools.

Focus on conveying your ability to support HR functions smoothly and your dedication to helping a team succeed. A well-structured, concise resume will stand out and make a strong impression.

Must have information on your human resources administrative assistant resume

To make your human resources administrative assistant resume stand out, include these must-have sections tailored to show off your skills and experience:

• Contact Information
• Professional Summary
• Work Experience
• Certifications

Other helpful sections could be "Professional Affiliations" or "Volunteer Experience" to underscore your commitment and involvement in the HR field. These sections can give your resume that extra boost and help you stand out to potential employers.

Which resume format to choose

For a human resources administrative assistant resume, a chronological format is often the best choice as it highlights your work history in reverse order, showing your career growth clearly. Using modern fonts like Rubik and Montserrat can make your resume look fresh and professional, compared to the more traditional Arial and Times New Roman. Always save your resume as a PDF to ensure it retains its formatting when viewed on different devices. Set your margins to one inch on all sides for a clean and organized look. Use clear section headings like "Experience," "Skills," and "Education" to help ATS (Applicant Tracking Systems) easily parse your resume.

A human resources administrative assistant resume should include: Contact Information, Objective or Summary, Professional Experience, Skills, Education, Certifications, and References.

Resume Mentor's free resume builder handles all of this for you, making the process simple and effective.

How to write a quantifiable resume experience section

Creating a compelling resume experience section is crucial for an HR administrative assistant role. First, consider the order of your resume. Start with your most recent job and work your way back. Go back about 10 years or five to seven jobs, whichever comes first. Highlight key job titles relevant to human resources or administrative roles. To stand out, tailor your resume to each job application.

Use strong action words like "organized," "managed," or "facilitated" to grab attention. Focus on your achievements instead of just listing tasks. Quantify your success with numbers whenever possible. This shows what you can truly bring to an employer.

• • Completed tasks as assigned.
• • Answered phones and directed calls.
• • Filed paperwork.

The above resume experience is not effective. It is vague and does not showcase any achievements. It lists duties that are too generic like "Completed tasks as assigned" without context. There is no quantifiable data, making it hard to see any real impact.

• • Enhanced onboarding process for 50+ employees, reducing turnover by 15%.
• • Managed employee records with 100% accuracy.
• • Coordinated training sessions that improved department productivity by 20%.

This resume experience is effective. It focuses on clear outcomes and uses numbers to highlight achievements. It uses action words like "Enhanced," "Managed," and "Coordinated," making it clear what you accomplished. This approach shows the value you brought to your previous employer and makes you a more attractive candidate for a new role.

Human resources administrative assistant resume experience examples

Looking to make your resume a-jazz HR recruiters? Let's dive into some experience-focused examples to help your application truly stand out!

Achievement-focused

An achievement-focused experience section underscores the significant accomplishments you've gathered in your career, illuminating the tangible impacts of your work.

HR Administrative Assistant

Jan 2018 - Present

• Implemented an employee recognition program, resulting in a 20% increase in staff satisfaction.
• Led the initiative to develop an efficient onboarding process, reducing new hire integration time by 30%.
• Achieved a 15% reduction in employee turnover through targeted retention strategies.

Skills-focused

A skills-focused experience section emphasizes your strong skill set and how it contributes to your role and the workplace.

XYZ Solutions

Mar 2016 - Dec 2017

• Expertly managed HRIS systems for accurate employee records.
• Effectively utilized advanced MS Excel skills for comprehensive payroll reports.
• Skilled in conflict resolution techniques, fostering a harmonious work environment.

Responsibility-focused

Highlighting your responsibility-focused experience demonstrates your reliability and the various duties you have successfully managed.

Sunset Industries

Aug 2014 - Feb 2016

• Administered employee benefits programs and maintained pertinent records.
• Coordinated between departments for seamless communication and task execution.
• Handled confidential information with the utmost discretion and integrity.

Project-focused

This section is great for emphasizing specific projects you have led or contributed to, showcasing your role in their success.

Tech Innovators Inc.

Jul 2013 - Jul 2014

• Led the implementation of a new employee management software, enhancing productivity.
• Coordinated a company-wide training project, increasing skill proficiency by 25%.
• Managed a comprehensive project to digitize employee records, saving 200 working hours annually.

Result-focused

Result-focused entries highlight the outcomes, demonstrating the measurable impact of your contributions.

Prime HR Solutions

Jun 2012 - Jun 2013

• Enhanced hiring efficiency resulting in a 40% faster recruitment process.
• Improved employee retention rates by implementing effective feedback mechanisms.
• Reduced operational costs by streamlining administrative workflows.

Industry-Specific Focus

This section details your experience in the HR sector, emphasizing industry-specific knowledge and accomplishments.

Prestige HR Services

May 2011 - May 2012

• Managed compliance with labor laws and industry regulations.
• Developed industry-specific training programs for continuous employee development.
• Fostered strong relationships with industry partners and stakeholders.

Problem-Solving focused

Showcasing your problem-solving abilities can illuminate your capacity to address challenges effectively.

Solutions Plus

Apr 2010 - Apr 2011

• Resolved employee grievances quickly, fostering a positive work environment.
• Developed solutions for improving inefficient HR operations.
• Analyzed and addressed the root causes of high absenteeism rates, reducing them by 10%.

Innovation-focused

Entries in this category showcase your ability to bring innovative ideas and strategies to the table.

Innovate HR

Mar 2009 - Mar 2010

• Introduced digital onboarding tools, improving new hire experiences.
• Pioneered a flexible work schedule policy, increasing productivity.
• Implemented a unique rewards system based on employee feedback.

Leadership-focused

Highlighting your leadership experience and how you effectively managed and guided teams can be a significant asset.

LeadHR Inc.

Feb 2008 - Feb 2009

• Supervised a team of junior HR assistants, providing mentorship and direction.
• Led cross-functional teams on various HR projects.
• Supported managers by providing critical insights and HR data.

Customer-focused

In HR, your "customers" are the employees. Showcasing your focus on employee satisfaction and service quality can be very appealing.

Service Excellence HR

Jan 2007 - Jan 2008

• Delivered high-quality service to employees with prompt response to inquiries.
• Maintained a positive employee experience throughout the hiring process.
• Regularly conducted employee satisfaction surveys to capture and act on feedback.

Growth-focused

Demonstrating how your efforts contributed to the overall growth of the company can be highly persuasive.

GrowthOriented Inc.

Dec 2005 - Dec 2006

• Facilitated professional development programs, contributing to employee growth.
• Supported organizational growth by efficiently managing the recruitment pipeline.
• Assisted in expanding company operations through effective HR strategies.

Efficiency-focused

Highlighting efficiency-focused responsibilities can underscore your ability to streamline operations and enhance productivity.

Efficient Corp.

Nov 2004 - Nov 2005

• Streamlined employee onboarding process, reducing time to hire by 25%.
• Efficiently managed HR records and databases, improving data retrieval times.
• Optimized payroll processing, reducing errors and ensuring timely payments.

Technology-focused

In an increasingly digital world, showcasing your technological prowess can set you apart from other candidates.

TechSavvy HR

Oct 2003 - Oct 2004

• Managed and updated the company's HRIS software for accurate employee data.
• Implemented automated workflows to increase HR operations efficiency.
• Trained staff on new HR technologies and software, ensuring smooth adoption.

Collaboration-focused

Collaboration is key in any team setting. Highlighting your ability to work well with others can greatly enhance your resume.

TeamWork Inc.

Sep 2002 - Sep 2003

• Worked closely with departmental managers to coordinate HR activities.
• Facilitated team-building activities that improved interdepartmental relations.
• Collaborated with the IT department to implement new employee software.

Training and Development focused

Emphasize your experience in training and development to show your commitment to employee growth and skill enhancement.

TrainWell LLC

Aug 2001 - Aug 2002

• Developed and coordinated comprehensive training programs for new hires.
• Facilitated ongoing training workshops to enhance employee skills.
• Assessed training needs and implemented tailored development plans.

Write your human resources administrative assistant resume summary section

When crafting your resume summary as a human resources administrative assistant, focus on highlighting your key skills, experience, and what sets you apart. Avoid vague statements and ensure each sentence adds value to your profile.

Describing yourself in a resume summary involves being concise, specific, and relevant to the job you are targeting. Mention your years of experience, notable achievements, and the skills that align with the job description. Always use action words to showcase your abilities.

The main difference between a resume summary and other similar sections is their focus. A resume summary provides a snapshot of your professional background and accomplishments. A resume objective states your goals and what you aim to achieve in the role. A resume profile is a broader overview of your experience and skills. A summary of qualifications lists specific, bullet-pointed achievements and skills.

This first example is not effective. It's vague and does not provide specific details about your experience or skills. It lacks quantifiable achievements and does not include key qualifications that would interest a potential employer. Using general terms like "several years" and vague phrases like "everything in between" does not convey your expertise clearly.

This second example is highly effective. It is specific and detailed, highlighting over five years of experience and key skills relevant to the role. It mentions concrete tasks like managing onboarding and maintaining records, showcasing your hands-on experience. It also includes quantifiable achievements and relevant skills, making you a strong candidate.

Always ensure your resume summary stands out by being clear, concise, and directly relevant to the job you are applying for.

Listing your human resources administrative assistant skills on your resume

Writing a skills section for your human resources administrative assistant resume can be straightforward if you understand how to present your strengths. This section can be a standalone area on your resume or incorporated into other sections like experience and summary. Hard skills are the specialized knowledge and technical expertise you need to perform specific tasks, like proficiency in HR software or project management. Strengths and soft skills are more about personal attributes and how you interact with others, like communication, time management, and problem-solving.

Skills and strengths can serve as resume keywords that hiring managers and automated systems look for. Keywords are specific terms that align with the job description and industry requirements. Placing these keywords in your experience, summary, and skills sections increases the chances of your resume passing through applicant tracking systems and grabbing the attention of recruiters.

A good skills section includes relevant, industry-specific capabilities that match the job description. Having a blend of both hard and soft skills ensures you present a well-rounded profile. Each skill is easily identifiable, making it simpler for hiring managers to quickly see what you bring to the table. The eight skills listed are all highly relevant to the role of a human resources administrative assistant, showcasing your ability to manage tasks effectively, use necessary software, and communicate well.

Best hard skills to feature on your human resources administrative assistant resume

Hard skills for a human resources administrative assistant should focus on technical abilities and task-specific proficiencies. These skills show your capability to handle systems, software, and processes essential for daily operations in HR.

Hard Skills

• HR Software Proficiency
• Payroll Processing
• Employee Onboarding
• Compliance Knowledge
• Benefits Administration
• Recruitment Coordination
• Microsoft Office Suite Expertise
• File Management Systems
• Employee Records Management
• Interview Scheduling
• Performance Tracking
• Knowledge of Labor Laws
• Report Generation
• Applicant Tracking Systems (ATS)

Best soft skills to feature on your human resources administrative assistant resume

Soft skills for a human resources administrative assistant should highlight your interpersonal abilities and organizational traits. These skills demonstrate your proficiency in managing relationships, time, and communication effectively.

Soft Skills

• Communication Skills
• Time Management
• Attention to Detail
• Problem-Solving
• Team Collaboration
• Adaptability
• Conflict Resolution
• Stress Management
• Dependability
• Organizational Skills
• Discretion and Confidentiality
• Multitasking
• Customer Service Orientation

How to include your education on your resume

An education section is an important part of your resume. It lets potential employers know about your academic background and qualifications. This section should be tailored to the job you're applying for. Any irrelevant education should not be included.

If you have a strong GPA, including it can help you stand out. Generally, if your GPA is above 3.0, it's good to include it. Cum laude honors should also be added to highlight your academic achievements. List your degrees by specifying the type of degree, your major, the institution, and the dates attended.

Here’s a poorly written education section:

This example is bad because it doesn't include relevant higher education. A high school diploma is not enough for a human resources administrative assistant role. It also failed to list a GPA or any honors.

Here’s a well-written education section:

This example is good because it lists a relevant Bachelor's degree. It includes a strong GPA and specifies the institution and dates attended. This is what employers are looking for in a human resources administrative assistant’s education section.

How to include human resources administrative assistant certificates on your resume

Including a certificates section is an important part of your resume as a human resources administrative assistant. Certificates showcase your dedication and specialized knowledge. List the name of each certificate you have earned. Include the date you received it to show its relevancy. Add the issuing organization to give credibility. Certificates can also be included in the header for quick visibility, such as “John Doe, Certified HR Assistant, SHRM-CP.”

Here's an example:

This example is good because it lists relevant certificates that an HR administrative assistant would find valuable. The certificates are clearly labeled with names and issuing organizations, making them easy to verify. The example shows current and reputable certifications, ensuring the candidate appears highly qualified.

Extra sections to include in your human resources administrative assistant resume

Resumes are more than just a job history; they tell the story of your skills, passions, and experiences. As a human resources administrative assistant, your resume should highlight your ability to manage and support HR functions while also showcasing your unique strengths.

Language section — Add your proficiency in different languages to show your ability to communicate with diverse teams. This can give you an edge in companies with multinational operations.

Hobbies and interests section — Include hobbies related to teamwork, like sports or group activities, to reflect your collaborative skills. Employers often seek well-rounded candidates who can engage well with colleagues.

Volunteer work section — Show your community involvement by listing volunteer experiences, as they demonstrate your commitment and empathy. Highlight relevant volunteer roles to display transferable skills such as leadership and organization.

Books section — Mention books you've read about HR or professional development to prove your dedication to continuous learning. Including relevant titles shows you are proactive about staying informed in your field.

Pair your human resources administrative assistant resume with a cover letter

A cover letter is a one-page document submitted along with a resume when applying for a job. It introduces the applicant to the employer, highlights key qualifications, and explains why they are a good fit for the position.

A well-crafted cover letter can significantly boost an applicant's chances by showcasing their enthusiasm and suitability for the role. It allows you to elaborate on specific experiences and skills that align with the job requirements, making you stand out from other candidates.

For a human resources administrative assistant, your cover letter should focus on your organizational skills, attention to detail, and ability to manage multiple tasks efficiently. Mention any experience with HR software, payroll administration, and your commitment to fostering a positive workplace culture. Highlight instances where you effectively supported HR functions, such as onboarding new employees or maintaining employee records.

Ready to create a compelling cover letter? Try Resume Mentor's cover letter builder for an easy-to-use experience that ensures your content and formatting are protected when exporting to PDF. Give it a go and make your cover letter shine!

Gabriel Baker

Charlotte, North Carolina

+1-(234)-555-1234

[email protected]

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HR Administrative Assistant Resume Example

Juggling office duties, but your resume feels like scattered memos? Organize your career path with this HR Administrative Assistant resume example, arranged swiftly using Wozber free resume builder. Learn how to highlight your organizational knack to sync up with job requirements, presenting a polished profile that's on par with HR protocols!

HR Administrative Assistant Resume Templates

How to write a HR Administrative Assistant resume?

Hello, future HR Administrative Assistant! You're about to dive into the fascinating world where HR knowledge meets administrative prowess. If you're striving to snag that HR Administrative Assistant position, you know better than anyone that first impressions count – and often, your resume is the very first introduction. Fear not!

With Wozber's free resume builder , crafting a resume tailored specifically to your dream job has never been easier. Whether it's about finessing through the HR policies or showcasing your organizational flair, let's gear up to construct a resume narrative that doesn't just tick boxes but truly resonates with your future employer. Ready to embark on this adventure?

Personal Details

Kicking off your resume with personal details might seem straightforward, but it's your first opportunity to start a memorable conversation with potential employers. Tailoring this section to the HR Administrative Assistant position is about aligning with the job's geographical and professional prerequisites while remaining authentic and professional.

1. Name It Out Loud

Your name is more than a label; it's the headline of your professional story. Make it bold and unmissable. Employers should have no trouble remembering who you are amidst a sea of applicants.

2. Job Title Alignment

Positioning the job title, "HR Administrative Assistant," prominently on your resume directly aligns your application with the vacancy, making the hiring manager's job easier from the get-go. It's an immediate declaration: "This is the role I'm built for."

3. Indispensable Contacts

Ensure your contact information is spot on. A professional email address and a reliable phone number are indispensable. Mistakes here could mean a missed opportunity.

4. Geo-Tagged to Perfection

"Located in or willing to relocate to San Francisco, CA" – Seeing this will put the employer at ease about your logistical fit for the role right from the start.

5. Web of Professionalism

Adding a LinkedIn profile or a professional website can offer a deeper insight into your career journey. Just make sure it's polished and mirrors your resume's prowess.

Steer the hiring manager's attention in the right direction from the get-go. Your Personal Details section isn't just an introduction; it's a handshake, setting the stage for your professional narrative. Make it count!

The experience section is where your professional journey shines. For an HR Administrative Assistant role, reflecting your capabilities in HR-oriented tasks and showing your administrative acumen is key. Let's delve into molding your experiences to highlight your fit for this specific role.

• Maintained up‑to‑date employee records (both physical and electronic), resulting in a 98% accuracy rate.
• Assisted in screening resumes, leading to a 30% reduction in time spent on the recruitment process.
• Facilitated and organized new employee onboarding, training, and HR events, fostering a 99% employee satisfaction rate.
• Handled 300+ general HR inquiries monthly, ensuring timely and accurate responses.
• Ensured 100% company compliance with HR policies, procedures, and legal regulations.
• Supported a team of 5 senior HR professionals in administrative tasks, increasing their productivity by 20%.
• Played a key role in a company‑wide training program, resulting in a 25% improvement in employee performance.
• Initiated a digital employee feedback system, obtaining over 500 feedback responses within the first month.
• Organized quarterly employee recognition events, boosting morale and retention rates by 15%.
• Streamlined document management processes, reducing paper usage by 30%.

1. Job Requirements as Your Compass

Start with parsing the job description. Identify core responsibilities like "Maintain employee records" or "Assist with the recruitment process" as benchmarks for what your potential employer values most.

2. The Building Blocks

Structure your experiences to reflect growth, relevance, and a directional fit toward the HR Administrative Assistant role. Mentioning companies and dates firmly plants your career timeline in reality.

3. Achievement Articulation

Quantify achievements, such as "Maintained up‑to‑date employee records, resulting in a 98% accuracy rate," to offer tangible proof of your capabilities and impact.

4. Numbers Speak Louder

Incorporating stats like handling "300+ HR inquiries monthly" transforms your resume from a narrative to a testimony of efficiency and capability.

5. Relevancy is Key

Each bullet point is your elevator pitch for why your prior job experiences make you the ideal candidate for this role, sticking strictly to relevant achievements and tasks.

Your experience section isn't just a timeline; it's your battleground of achievements. Employers seek candidates who not only fit the role but promise to elevate it. Showcase your journey, tailor your tales, and let them know: you're the one they've been looking for.

In HR, education proves not just your know-how but also your foundational commitment to the profession. Let's sculpt your education details to strengthen your stance as the ideal HR Administrative Assistant candidate.

1. Learning from the Job Description

"Bachelor's degree in Human Resources or related field" – This is your cue to display your educational credentials that resonate most with the employer.

2. Framework of Clarity

Stick to a simple structure but make sure it eloquently speaks to your qualification for the HR Administrative Assistant role. Mention your degree, alma mater, and graduation year.

3. Degree in the Spotlight

Highlighting your Bachelor of Science in Human Resources or a related field directly acknowledges the job's educational prerequisites, making your application hard to overlook.

4. Coursework Counts

Including relevant courses may not be necessary but mentioning something standout, like advanced HR management or labor law classes, can subtly tip the scales in your favor.

5. Beyond Grades

Educational achievements, such as honors or pertinent extracurricular activities, can provide a fuller picture of your capabilities and interests.

Your academic background is not just about degrees; it's a testament to your dedication and a solid foundation for your HR prowess. Shine a spotlight on your educational achievements, aligning them with the employers' needs. You're not just meeting requirements; you're showcasing your readiness to excel.

Certificates

Certificates are your secret weapon, offering concrete evidence of your commitment to professional growth and expertise in the HR field. Let's identify how to present them as compelling assets for the HR Administrative Assistant role.

1. Sifting Through Job Necessities

"Possession of or willingness to obtain HR certification." Highlighting certifications like PHR or SHRM-CP caters directly to this requirement, amplifying your competitive edge.

2. Selective Showcase

Choose to display certificates that speak directly to the HR realm's core competencies, ensuring each one aligns with a specific skill or requirement cited in the job post.

3. Dated Validation

Dates matter, especially for certifications that require renewal. Indicating the current status of your certification assures employers of your updated expertise.

4. Continuous Learning

HR is an ever-evolving field. Demonstrating ongoing education through your certifications tells employers you're proactive about staying at the forefront of HR trends and regulations.

Think of each certificate as a badge of honor – an emblem of your dedication and readiness to tackle HR challenges head-on. Together, they build an impression of a candidate who's not just prepared but eager to excel. Keep learning, keep certifying, and watch doors open in your favor.

An HR Administrative Assistant needs a blend of hard and soft skills. Master the art of showcasing your proficiency in both. Here's how you can skillfully align them with the job description for a pitch-perfect narrative.

1. Decoding the Job Post

Extract key skills directly from the job description. Highlighting

2. Skills Harmony

Juxtapose your skills against those listed in the job description, focusing on the ones that highlight your competency in both HR tasks and administrative efficiency.

3. Trim and Tidy

Choose quality over quantity. A thoughtfully curated list of skills that align with the HR Administrative Assistant's role will speak volumes more than a crowded array of unrelated skills.

Your skills section is not just a list; it's a reflection of your professional toolkit in sync with the HR Administrative Assistant role. Tailored and precise, it should resonate with the hiring manager as a promise of excellence and a perfect match for their team.

In today's global business environment, language skills can be an invaluable asset. Let's explore how to elegantly weave your linguistic abilities into your application, underlining their value for the HR Administrative Assistant position.

1. Job Language Essentials

First off, ensure your proficiency in English is prominently displayed to meet the basic requirement of

2. Highlight Key Languages

Showcase your ability to communicate effectively in English right at the start. If the role involves international interactions, your fluency in additional languages like Spanish can make you stand out.

3. Include Additional Linguistic Talent

Even if not directly asked for, including other languages you're proficient in can give you an edge, especially in diverse or international teams.

4. Honest Proficiency Levels

Be transparent about your level of proficiency in each language. Misrepresentation can lead to awkward situations that might affect your credibility.

5. The Scope of the Role

Understanding whether the role is locally focused or has a broader, perhaps international, reach can help you tailor the languages section of your resume more effectively.

Your multi-lingual abilities aren't just skills, they're bridges to understanding and collaboration in a multicultural workforce. Thoughtfully integrating listed languages into your resume enhances your appeal as a worldly candidate, ready to navigate the global aspects of the HR landscape.

Your summary is the hook that captivates the hiring manager's attention. It's a distilled essence of your professional journey, tailor-made for the HR Administrative Assistant role. Let's ensure it packs a punch.

1. Catching the Job's Spirit

Embark on your summary with a clear understanding of the HR Administrative Assistant role. Reflect on how your journey aligns with the essence of the job.

2. The Opening Act

Begin with a strong statement that captures your professional identity and your comprehensive experience in HR and administrative realms.

3. Pick and Polish

Cherry-pick skills and achievements that resonate most strongly with the job description. Use your accomplishments as proof of your capability to meet and exceed expectations.

4. Brevity is Brilliance

A succinct, impactful summary is a teaser to the wealth of experience detailed in your resume. It invites the hiring manager to delve deeper into your professional narrative.

Consider your summary as the opening chapter of your professional tale, perfectly poised to make the hiring manager eager for more. Sculpt it with care, showcasing your fit for the HR Administrative Assistant role with precision. Let your capabilities, experience, and career aspirations converge in a harmonious intro that sets the stage for your entire resume.

Launching Your HR Administrative Assistant Journey

Congratulations on equipping yourself with the tools and insights to craft a compelling HR Administrative Assistant resume. With Wozber's free resume builder at your side, you're not just preparing a document; you're sculpting a key that unlocks new career doors. Every section, every bullet point is an opportunity to present the best version of your professional self.

Embrace this moment, refine your resume, make the most of ATS-friendly resume templates , and ensure ATS optimization with Wozber's ATS resume scanner . Your next big opportunity is waiting – it's time to seize it with confidence.

• Bachelor's degree in Human Resources or related field.
• Minimum of 2 years of experience in an HR administrative role.
• Proficient in Microsoft Office Suite, with advanced skills in Excel and PowerPoint.
• Strong organizational, multitasking, and time-management skills.
• Possession of or willingness to obtain HR certification (e.g. PHR, SHRM-CP).
• Ability to communicate professionally in English is required.
• Must be located in or willing to relocate to San Francisco, CA.
• Maintain employee records (both physical and electronic) ensuring all documentation is up to date.
• Assist with the recruitment process including job postings, screening resumes, and scheduling interviews.
• Coordinate and facilitate new employee onboarding, training programs, and HR events.
• Handle general HR inquiries and provide administrative support to all HR functions.
• Ensure compliance with HR policies, procedures, and legal regulations.

Other Office and Administration Resume Examples

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10 Administrative Assistant Resume Examples That Landed Jobs

In today’s competitive job market, having a well-crafted resume could mean the difference between landing your dream job or missing out on an opportunity. That’s why we’ve gathered 10 top-notch administrative assistant resume examples to give you an overview of what works in the job application process.

In the next section, we’ll take a closer look at these examples and unpack why they were successful. Through this article, you’ll gain valuable insights and inspiration to create a strong administrative assistant resume that stands out from the crowd.

So, let’s dive in!

What is an Administrative Assistant Resume?

Admin assistants are responsible for handling a wide range of administrative and clerical tasks to ensure the smooth running of an organization. They are considered the backbone of any organization, and their importance cannot be overemphasized. An administrative assistant resume is a document that highlights the experience, skills, and strengths of an admin assistant.

Definition of an administrative assistant resume

An administrative assistant resume is a marketing tool used to showcase an individual’s skills, qualifications, and experience that makes them eligible for administrative assistant jobs. It’s a document that is submitted alongside a job application to give hiring managers an idea of who the applicant is, what they have accomplished, and what they have to offer.

Components of a strong administrative assistant resume

Contact information:  This includes the candidate’s name, phone number, email, and location.

Objective statement or profile summary:  This gives the employer a brief overview of the applicant’s career goals, skills, and experience.

Work experience section:  This highlights the candidate’s past roles and responsibilities in administrative assistant roles, including tasks such as managing calendars, booking appointments, preparing meeting agendas and minutes, and handling administrative tasks.

Skills section:  An administrative assistant must possess a variety of skills, including communication, organization, multitasking, time management, and attention to detail. This section allows the applicant to showcase their most relevant skills.

Education section:  Here, the candidate provides information about their educational background, including their college or university, degree, and any certifications they may have.

Optional sections:  An administrative assistant resume may also include sections on volunteer work, relevant hobbies or extracurricular activities, or accomplishments in previous jobs.

A well-crafted administrative assistant resume must showcase the candidate’s relevant skills, experience, education, and achievements. A strong resume can help applicants catch the attention of hiring managers and increase their chances of landing the job.

Administrative Assistant Resume Example #1: Entry-Level

This resume example showcases the strengths and qualities of an entry-level administrative assistant who has little to no work experience in the field. Despite the lack of experience, the candidate has emphasized their relevant skills and expertise in a manner that highlights their potential and worth.

Key Components and Strengths

Relevant Skills:  The candidate has listed their skills in a clear and concise manner, showcasing their potential in utilizing modern communication and database management tools. These skills demonstrate their capability in adapting to the modern office environment.

Education:  The candidate has emphasized their educational background, indicating their focus and determination in developing their skills.

Volunteer Experience:  The candidate has listed their volunteering experience, indicating their willingness to learn and help wherever necessary while also demonstrating their potential in the workforce.

Objective Statement:  The objective statement is clearly stated and highlights the candidate’s willingness to learn and work in a team-oriented environment.

Explanation of How it Landed a Job

Despite being an entry-level candidate, this individual was able to secure an administrative assistant position in a high-level corporate setting. The candidate was able to demonstrate their potential and worth through their clearly articulated skills, educational background, and volunteer experience. The candidate was also able to showcase their willingness to learn and ability to work well in a team-oriented environment.

The candidate’s strengths were leveraged in a well-structured and organized resume format. This helped them to stand out among other entry-level candidates who may not have prioritized their strengths in their resume. Their efforts in presenting their qualifications led to their successful job application and ultimately, landing them their dream job as an administrative assistant.

Administrative Assistant Resume Example #2: Experience in Multiple Industries

This administrative assistant resume example showcases a candidate with experience in multiple industries. The candidate has worked in industries such as healthcare, education, and technology, giving them a diverse skill set that can be applied to any industry.

Key Components and Strengths:

Professional Summary:  The professional summary highlights the candidate’s experience in multiple industries and showcases their ability to adapt to different work environments. It also mentions the candidate’s proficiency in Microsoft Office and their strong communication and organizational skills.

Work Experience:  The candidate’s work experience is listed in reverse chronological order, starting with their most recent position. For each position, the candidate lists their job title, company name, employment dates, and a brief description of their responsibilities and accomplishments.

Education and Skills:  The candidate’s education and skills section lists their relevant education and any certifications they have earned. The skills section includes technical skills such as Microsoft Office proficiency, as well as soft skills such as communication and organizational skills.

Explanation of how it landed a job:

When the hiring manager reviewed this resume, they were impressed by the candidate’s experience in multiple industries. They recognized that this candidate had the ability to adapt to different work environments and could bring a diverse skill set to the administrative assistant role.

Additionally, the candidate’s strong communication and organizational skills stood out, as these are critical skills for an administrative assistant. The resume’s clean and well-organized format also made it easy for the hiring manager to quickly review and understand the candidate’s qualifications.

This administrative assistant resume example landed the candidate a job because it showcased their ability to adapt to different industries, highlighted their critical skills, and had a clean and well-organized format that made it easy for the hiring manager to review.

Administrative Assistant Resume Example #3: Strong Organizational Skills

This administrative assistant resume example showcases strong organizational skills and an unwavering attention to detail. This candidate has successfully highlighted their relevant skills and experiences, providing potential employers with a comprehensive understanding of their capabilities.

Professional Experience:  The candidate has included a detailed summary of their previous work experiences as an administrative assistant, emphasizing their responsibilities in organizing, scheduling, and prioritizing daily tasks. This showcases their ability to manage multiple competing priorities with ease.

Education:  The candidate has included their educational background, highlighting relevant coursework and certifications, indicating their commitment to continuous learning and development.

Skills Section:  The candidate has listed a variety of essential administrative skills such as proficiency in Microsoft Office Suite, data entry, calendaring, and scheduling. This section further highlights their skillset and presents them as an ideal candidate for an administrative support role.

Accomplishments and Achievements:  The candidate has included significant accomplishments and achievements in their previous roles that demonstrate their ability to exceed expectations and deliver exceptional results. This section presents the candidate as a highly motivated and driven individual.

Explanation of How It Landed a Job

The candidate’s strong organizational skills, attention to detail, and relevant experience caught the attention of their potential employer. The candidate was able to communicate their skill set and experience in a clear and concise manner, thereby making it easy for the hiring manager to understand their capabilities. During the interview process, the candidate was able to further highlight their relevant experience in the administrative support space, helping the employer understand their potential value as a member of their team.

Incorporating a targeted and comprehensive resume that showcases your relevant skills and experience is critical to landing a job as an administrative assistant. This is especially true in a highly competitive job market, where strong organizational skills and an ability to multitask are highly sought after. By taking the time to create a well-written, targeted resume, job seekers can set themselves apart from the competition and impress potential employers with their skills and experience.

Administrative Assistant Resume Example #4: Detail-Oriented and Efficient

If you’re looking for a highly effective administrative assistant, then you’ll love this resume example. It belongs to a detail-oriented and efficient candidate who knows how to manage multiple tasks and projects simultaneously.

Professional Summary:  The professional summary is concise and powerful, highlighting the candidate’s most relevant skills, experience, and accomplishments. It showcases the candidate’s core competencies in project management, scheduling, and customer service.

Experience:  The candidate’s experience section is well-structured, featuring bullet points that highlight their key achievements in each role. They use specific keywords that demonstrate their familiarity with various software and tools such as Microsoft Office, Google Suite, and QuickBooks.

Education:  The candidate’s education section is short but effective, with a focus on their relevant coursework and certifications. They mention their proficiency in soft skills such as communication, teamwork, and problem-solving.

Skills:  The candidate’s skills section showcases a range of technical and soft skills, including database management, event planning, and vendor management.

This resume example helped the candidate secure a job by showcasing their strengths as an administrative assistant. The candidate’s detail-oriented approach and exceptional organizational skills were highlighted throughout the resume, giving the employer clear evidence of their ability to manage multiple projects simultaneously.

Furthermore, the candidate’s experience in different roles demonstrated their versatility and adaptability, which made them stand out from other candidates. Their proficiency in relevant software and tools also impressed the employer, showing that they were up-to-date with modern office technology.

Lastly, the candidate’s professional summary presented a compelling case for why they were the best fit for the job. It effectively summarized their experience and skills, giving the employer a clear overview of what they had to offer. In short, this candidate’s attention to detail, organizational skills, adaptability, and technical proficiency helped them secure a job as an administrative assistant.

Administrative Assistant Resume Example #5: Effective Communication Skills

Description of the resume example:.

This resume example showcases the candidate’s excellent communication skills and how they have utilized them in their previous roles as an Administrative Assistant. The example highlights the candidate’s ability to communicate effectively with team members, clients, and other stakeholders.

Key components and strengths:

• Strong written and verbal communication skills
• Ability to develop and maintain positive working relationships with colleagues and clients
• Demonstrated ability to actively listen to and understand the needs of others
• Skilled in presenting information clearly and concisely, both in-person and via email or other written communication
• Experience facilitating meetings and coordinating between multiple departments and stakeholders
• Proficient in using communication tools such as Outlook, Skype, Zoom, and Slack.

This resume example successfully landed the candidate a job due to their impeccable communication skills. Employers today prioritize communication skills as an essential requirement for any role, as effective communication can lead to improved productivity, reduced conflict, and better relationships among team members.

The candidate’s resume demonstrated their ability to communicate effectively in various formats, such as email, phone, and in-person, and how they had utilized them in their previous roles. Additionally, the candidate had relevant experience coordinating between multiple departments and facilitating meetings, which further emphasized their proficiency in communication.

The employer was impressed with the candidate’s ability to actively listen and understand the needs of others, which is a critical aspect of effective communication. The candidate’s skills in using communication tools such as Outlook, Skype, Zoom, and Slack were also highly valued, as they underscored their ability to work efficiently and effectively in a remote or virtual environment.

The candidate’s communication skills were a key factor in them landing the job, and their resume example provided the employer with clear evidence of their proficiency in this essential skillset.

Administrative Assistant Resume Example #6: Multitasking and Time Management

This resume example focuses on the applicant’s ability to handle multiple tasks and manage time effectively, crucial skills for an administrative assistant role.

Key components and strengths

• Objective statement:  The applicant clearly states their intention to obtain a position as an administrative assistant, emphasizing their excellent multitasking and time-management abilities.
• Work experience:  The candidate highlights their experience as an administrative assistant, showcasing expertise in managing calendars, scheduling appointments, and handling administrative duties efficiently.
• Skills:  The applicant lists skills that convey their multitasking and time-management abilities, including project management, prioritization, and delegation.
• Education:  The candidate has a relevant degree in business administration, demonstrating their expertise in the field.

Explanation of how it landed a job

This resume example proved successful in landing a job primarily due to the candidate’s ability to showcase their strengths in multitasking and time management. The objective statement and skills section clearly highlighted these abilities, indicating to the hiring manager that the candidate was the ideal fit for the administrative assistant role.

Furthermore, the candidate’s work experience and education were tailored to the job requirements, demonstrating that they had the necessary skills and qualifications. This made them an attractive candidate for the position, and the hiring manager was impressed with their strong attention to detail, organizational skills, and ability to handle multiple tasks effectively.

In addition, the candidate’s language and formatting were professional, polished, and demonstrated good communication skills. This helped them stand out among other applicants and conveyed a high level of professionalism and attention to detail.

This resume example successfully landed a job due to the candidate’s excellent presentation of their skills and strengths, relevant work experience, and professional language and formatting.

Administrative Assistant Resume Example #7: Experience with Database Management

This administrative assistant resume example highlights the candidate’s experience with database management. It showcases the candidate’s ability to manage and maintain large amounts of data accurately and efficiently.

Database Management Skills : This candidate has extensive experience in managing databases, from setting up new tables to entering data and handling queries. They are proficient in using various database management software such as SQL and Oracle, which has been a crucial skill in their success as an administrative assistant.

Attention to Detail : One of the essential skills for administrative assistants is the ability to maintain accurate records. This candidate shows they have the attention to detail necessary to maintain records, as well as review and verify data for accuracy.

Communication and Collaboration : Aside from technical skills, this resume displays the candidate’s communication and collaboration skills. Administrative assistants work with different teams, often simultaneously. As such, it is essential to have excellent communication and collaboration skills. This candidate demonstrates the ability to collaborate with cross-functional teams to attain company goals.

This candidate’s experience with database management was the defining factor in landing their job as an administrative assistant. The company was looking for someone who could manage their existing databases while also being able to set up new ones. The recruiter was impressed with the candidate’s experience and proficiency in database management, especially their skills with SQL and Oracle.

Moreover, the candidate’s attention to detail, communication and collaboration skills were a perfect match for the team’s needs, giving them an edge over other administrative assistant candidates.

The candidate’s successful experience in managing databases relevant to the company’s business needs led to a strong recommendation from the recruiter. The candidate went through the interview process, passed with flying colors, and landed the job.

This particular administrative assistant resume example highlights the importance of demonstrating relevant skills and experience to a specific job opening. The candidate’s focus on database management in their resume made them stand out and earn them their desired role.

Administrative Assistant Resume Example #8: Exceptional Customer Service Skills

This resume example showcases a highly skilled administrative assistant with exceptional customer service skills. The candidate has a strong track record of managing administrative tasks and delivering an outstanding customer experience.

• Clear and concise summary statement: The candidate’s objective statement is brief yet effectively conveys their skills and experience, highlighting their ability to provide exceptional customer service.
• Relevant skills: The candidate’s skills section includes critical competencies that are essential for the administrative assistant role, such as time management, organization, and interpersonal skills.
• Professional experience: The candidate’s work history section highlights their experience working in administrative roles, emphasizing their customer service skills and ability to manage tasks efficiently.
• Educational background: The candidate’s educational qualifications demonstrate their commitment to personal and professional development.

How it Landed a Job

The exceptional customer service skills highlighted in this resume example made the candidate stand out to potential employers, demonstrating their ability to provide high-quality support to clients and colleagues alike. Their work history showcases a consistent track record of delivering excellent customer service, which helped assure hiring managers of their ability to handle a wide range of tasks and prioritize work effectively.

Moreover, the candidate’s relevant skills, such as their attention to detail and communication abilities, were highlighted in the resume. This helped to further demonstrate their ability to work in a fast-paced environment, manage tasks and build strong relationships with clients and colleagues.

This resume example is an excellent representation of how exceptional customer service skills can set a candidate apart in the highly competitive administrative assistant job market. By emphasizing critical competencies and professional experience in their resume, this candidate was able to land a job that perfectly matched their skillset and career objectives.

Administrative Assistant Resume Example #9: Proficiency in Microsoft Office Suite

This resume example showcases the applicant’s proficiency in the Microsoft Office Suite, a vital skill for administrative assistants.

• Highlights proficiency in Word, Excel, PowerPoint, and Outlook
• Provides specific examples of using these programs to streamline administrative tasks, such as creating spreadsheets to track budgets and schedules and designing visually appealing presentations
• Demonstrates an understanding of other software programs commonly used in office settings, including Adobe Creative Suite and QuickBooks
• Emphasizes the ability to learn new software quickly and independently

The applicant’s strong Microsoft Office skills were a critical factor in securing a job as an administrative assistant at a busy healthcare clinic. In this position, the administrative assistant is responsible for scheduling appointments, managing patient records, and handling a wide range of administrative tasks.

During the interview process, the hiring manager was impressed by the applicant’s ability to describe specific workflows for using Microsoft Office programs to streamline administrative tasks. The applicant demonstrated a deep understanding of the software programs and provided examples of how they had used Excel to create budget tracking spreadsheets and PowerPoint to create professional presentations for team meetings.

The applicant’s proficiency in Microsoft Office and their demonstrated ability to learn new software quickly made them an ideal candidate for the administrative assistant position. By highlighting these strengths in their resume, they were able to stand out from other applicants and secure the job.

Administrative Assistant Resume Example #10: Bilingual Skills

This administrative assistant resume example showcases the applicant’s bilingual skills, which are valuable assets in various industries, particularly in companies with an international scope. Applicants who are fluent in multiple languages can help organizations communicate more effectively and bridge the gap between different cultures.

Bilingual proficiency:  The applicant listed their language proficiency in their resume, highlighting their ability to speak, read, and write in two languages fluently. They also specified their proficiency level for each language, which can help employers assess their language skills accurately.

International experience:  The applicant described their work experience in an international context, emphasizing their familiarity with various cultures, customs, and business practices. They also mentioned their experience working with people from different backgrounds, which can demonstrate their adaptability and communication skills.

Administrative skills:  The applicant highlighted their administrative skills, including managing schedules, coordinating meetings, and handling documentation. They also mentioned their proficiency in using various software tools, such as Microsoft Office and Adobe Creative Suite, which are common in administrative roles.

How It Landed a Job:

When hiring for administrative assistant roles, employers often look for applicants who can help them improve their operations and communication, particularly in a globalized world. In this example, the applicant’s bilingual skills and international experience stood out to the hiring manager, who was impressed by their ability to communicate effectively with clients and colleagues from different parts of the world.

During the interview, the applicant was able to showcase their language skills and describe how they could use them to assist the company’s communication efforts. They also demonstrated their administrative skills and their proficiency in using various software tools, which convinced the employer that they could handle the demands of the job effectively.

Ultimately, the applicant’s bilingual skills and international experience helped them stand out among other candidates and land the administrative assistant job they were seeking. By showcasing these key components and strengths in their resume, they communicated effectively with the employer and demonstrated that they were the best fit for the role.

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HR Administrative Assistant Resume Samples

HR Administrative assistant supports the HR department and performs various personal administrative tasks. The most crucial roles and responsibilities that are taken up and incorporated by the HR administrative assistants are maintaining employee records , assisting in payroll preparation, preparing HR policy related paperwork, processing employee requests , updating HR database with new hires , sick leaves, vacation and separations; coordinating HR projects and training seminars, collaborating with recruiter for job ads and processing incoming resumes, managing the department’s address queries and telephone center, preparing presentations and reports, providing orientation program for new employees and reviewing company policies as and when needed.

HR passionate individuals possessing hands on experience in HR software like HRMS or HRIS with PC literacy and MS office applications skills are eligible for this job position. Eligible HR Administrative Assistant Resume makes a display of a Bachelor’s degree in the field of Human resources or the relevant to the least.

• Resume Samples
• Human Resources
• HR Administrative Assistant

HR Administrative Assistant Resume

Objective : Exceptionally detailed oriented, organized and highly accurate business professional with a unique ability to successfully manage several versatile business office support projects simultaneously. Proven competencies as an office manager, HR administrator, and Administrative Assistant with the ability to empower others and foster cohesive business environments. Consistently leverage organizational capabilities to facilitate well-run and streamlined office operations.

Skills : Microsoft, Excel, Outlook, Access, Data Entry, Data Entry, Type 60 Wpm, Office: Word, Bilingual, Customer Service, Customer Service, Administrative Assistant, Administrative Assistant, Clerical, Human Resources, Filing, Lotus Notes, MS Office, Powerpoint, Photoshop, Team Player.

Description :

• Primarily responsible for assisting the Executive VP of Human Resources on a variety of administrative and clerical duties that are necessary to run and maintain the department efficiently.
• Schedule appointments, organize and maintain staff personnel files, travel arrangements and expense reports, annual budget, train new HR staff.
• Coordinate the monthly Service Anniversary and Employee of the Month recognition ceremony, assist with company events.
• Maintain three of the company scholarship programs and files.
• Schedule, organize and order materials for companywide training, maintain conference room calendars and supplies.
• Audit department invoices and prepare documents for payment to the finance department.
• Administered company random drug testing forms and maintain files.
• Administered employment verifications Gather information and build the monthly HR newsletter.

Summary : Demonstrated excellent leadership in recruitment and retention etiquettes Strong negotiating and mediation skills and a thorough knowledge of applicable employment laws Processes considerable working knowledge of human resources principles.

Skills : Proficient in all Microsoft software.

• Worked with President, Vice Presidents, Directors and Managers to fill positions within their departments.
• Attended recruitment events, job fair and local schools to introduce LifeBridge Health to potential applicants and to conduct screening interviews.
• Developed and implemented effective process for hiring and retaining qualified candidates and employees.
• Prescreened prospective employees, and administer pre-employment tests.
• Interviewed applicants for vacant positions, noting qualifications, interests and availability for union and non-union positions.
• Presented qualified candidates to hiring managers for consideration.
• Scheduled selected applicants for employment physicals, administered internal posting system, posted position vacancies and maintained logs for job bidding disposition.
• Prepared monthly reports recruitment reports for customers utilizing applicant tracking system and Lawson.

HR Administrative Assistant/Finance Administrator Resume

Objective : HR Administrative Assistant is responsible for handling all of the day-to-day administrative tasks in the Human Resources Department. This includes data entry, filing, and inventory.

Skills : Microsoft Office, Excel, Radiant, Google docs.

• Prepare weekly and monthly garnishment reports for all 8 corporate and plant locations, partner with Accounts Payable to request checks for garnishments, match each payment with back up request for records, and mail checks to collector.
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
• Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions; Order and dispense supplies.
• Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
• Schedule and confirm appointments for clients, customers, or supervisors.
• Open, read, route, and distribute incoming mail or other materials and answer routine letters.
• Conduct searches to find needed information or vendors, using such sources as the Internet.

HR Administrative Assistant III Resume

Objective : Seeking a challenging position where my experience and skills will significantly contribute to the overall success of the organization and provide the opportunity for personal and professional growth.

Skills : Microsoft Office, Microsoft Office, Jd Edwards, SAP, SAP.

• Served as the first point of contact and provided customer support to all Boeing visitors.
• Dealt with all inquiries courteously and efficiently in accordance with the company policies.
• Administered training database, prepared all documents and training records prior to training.
• Reviewed training requests by departments managed and archived training records.
• Provided administrative support to Human Resources, General Manager, Operations, and others as directed in the areas of document creation/maintenance, data maintenance, meeting organization, etc.
• Administered payroll and submitted information to agencies for temporary workforce.
• Assist with the collection, opening, and distribution of incoming and outgoing mail and deliveries.
• Processed office supply orders and maintained accurate inventory controls.

HR Administrative Assistant II Resume

Objective : Looking for a full time job in the Administrative field. Consider myself to be a highly motivated, independent, and a reliable individual.

Skills : Accounting, HR Training And Development, Medical Billing, Microsoft Applications.

• Provided administrative support for human resources office.
• Interacted with employees regarding health benefits providing policy details and assisted with medical billing.
• Assisted in recruiting procedures; prepared materials for job fairs and candidate screening.
• Ensured smooth transition of new hires and exiting employees by processing the necessary documentation regarding mobilization and demobilization to and from the Middle East.
• Maintained HR training manuals and developed job descriptions for new positions.
• Crafted procedures to manage employee health benefits records, ensuring alignment with benefits guidelines and applicable regulations.
• Developed and organized efficient systems for submission of employee medical claims, tracking outstanding balances, and monitoring payments posted.

Summary : To obtain a position within a customer service environment where I can utilize my experience to ensure outstanding customer satisfaction. I have acquired strong skills within the Human resources field.

Skills : Data Entry, Customer Service, Processing, Microsoft, Human Resources, Admin Assistant/receptionist.

• Establish and maintain computer records, including recruitment files.
• Perform office services such as filing of documents, approving time, scanning and stocking of supplies.
• Maintain an accurate employee telephone list and other necessary databases.
• Assist with the testing of applicants, register applicants, and passing out needed paperwork.
• Responsible for entering new hire paperwork, completing references and processing background checks.
• Assisted with preparation of invoices and checks for mailing.
• Created new hire orientation packets and other training documents.
• Responsible for sorting and distributing all incoming mail.

HR Administrative Assistant I Resume

Objective : To obtain a senior HR role at an organization in which I will be able to offer versatile office management skills and strategic planning, while also managing multiple priorities and meeting tight deadlines without compromising quality.

Skills : Database Applications, Adobe Applications, ADP, Reporting, Immigration, Recruiting, ERP, Change Management, Pa, Policy, Excel, Word Processing, Benefits Administration, Employee Relations, Employee Supervision, Collective Bargaining, Leadership Development, Manufacturing, Executive Support.

• Assisted with interviewing, new employee orientation, resume searches, placing job postings online and in newspapers, tracking employee time and attendance, and maintaining personnel and medical files.
• Prepared and edited documents to send to employees, attorneys and vendors, updated notices, employee information, and training information.
• Maintained training files and prepared metrics spreadsheets/charts regarding said training.
• Implemented Halogen Performance Review utilization across 2 plants.
• Created material and administered training to personnel and upper management for entire Halogen Performance Review process.
• Created the company's first promotional presentation which included animation and music that was played at the company's first job fair.
• Reorganized and implemented a new training database to store all employee training files electronically.
• Assisted with successfully implementing a new time and attendance system for the company.

HR Administrative Assistant/Manufacturing Assistant Resume

Summary : An interpersonal and results-driven Human Resources and Benefits Coordinator with experience in performing a variety of clerical, HRIS and recruitment duties and responsibilities in the Human Resources Department. Acquired highly developed sets of skills, demonstrating constant interest in learning and specializing in HR related fields.

Skills : Microsoft Office, Adobe Photoshop, InDesign, Acrobat Pro, SAP, Onboarding E-Verify Employment Verification, Records Management.

• Responsible for on-boarding and entering initial new hire information into the company database.
• Set up background checks and drug screens through third party vendor.
• Prepared and maintained accurate records, files and reports, including personnel employee records.
• Assisted with facilitating new hire orientation as needed.
• Answered incoming calls and transfer to appropriate staff members.
• Performed general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
• Maintained human resources records by recording transfers, terminations and changes in job classifications.
• Welcomed and directed potential candidates and clients.

Junior HR Administrative Assistant Resume

Objective : To obtain a receptionist/clerical position with dental office where customer relations/care, bookkeeping, secretarial and general office skills would contribute to utmost efficiency and productivity in the satisfaction of the clients and customers.

Skills : Microsoft Office, Outlook, Excel, Typing.

• Provide customer service to employees, applicants, visitors, supervisors, management, and other administrative staff.
• Maintain HR filing systems by copying, closing, purging existing employee files and setting up files for new employees.
• Assisting in payroll, garnishment, and deduction report processing and filing.
• Experienced with managing multiple tasked while maiting an organized work environment and focusing on the task at hand.
• Provide administrative support with the new-hire process to include emailing resumes and job applicants to the proper personnel.
• Maintaining requisition system, I-9 verification and background checks, e-verify forms and then scanning all documents into the computer systems.
• Supporting higher management with new hire paperwork and informing appropriate staff of new hire placements.
• Take phone messages correctly and report them back to the correct person in a timely manner.

Senior HR Administrative Assistant Resume

Objective : Over 4 years of Human Resource experience Seven years of administrative experience Efficient time management and multitasking capabilities 5 years of supervisory experience; 1-2 year of exempt level experience. Excellent written and oral communication abilities Current HRIS experience.

Skills : E-Verify, ADP, Alliance 2020, Great Plains, Zip Recruiter, Qualtrics, Taleo, Google Chrome, Microsoft Office, Microsoft Excel, Microsoft Outlook, Microsoft Powerpoint.

• Performed multi-state recruitment strategies in conjunction with hiring managers to include innovative recruitment techniques and maintaining open communication with hiring managers about needs.
• Assisted with the company's efforts in carrying out the Affirmative Action goals and objectives through community outreach and developing partnerships to pipeline applicants of diversity.
• Handled full life cycle of 1800 employees within HRIS to include new hire data entry, performance reviews, merit increases, status changes, executive approvals, termination processes, benefits selection and promotions.
• Implemented and maintained the employee referral program.
• Processed unemployment claims for both Washington and Oregon State's Employment agencies.
• Trained management on I-9 best practices to ensure compliance with regulatory laws and agencies.
• Assisted with data cleanup and analysis of annual compliance reporting.
• Completed salary surveys of both exempt and non-exempt positions.

HR Administrative Assistant/Associate Resume

Summary : Motivated, detail oriented, administrative professional who excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Capable of handling high volume of incoming call while handling in-person inquiries from department managers, associates and clients.

Skills : Microsoft Office, Clerical, Training, Training.

• Training Coordinator Proficient in: Microsoft Word, Excel, Power Point, and SharePoint.
• Excellent written, verbal communication and listening skills.
• Strong organizational skill, ability to manage priorities and workflow.
• Highly proficient in time management and work schedule management.
• Flexibility, versatility, and willingness to work within constantly changing priorities with enthusiasm.
• Strong problem solving experience with exceptional interpersonal skills.
• Maintained all confidential employee records, day-to-day office duties to include answering telephone, reports, created and maintained spreadsheets and assisted employees as point of contact.
• Demonstrated proficiency in directing and motivating fellow associates.

Objective : Result-driven, proactive and adaptable administrative assistant with over 8 years experience. Resourceful, committed and customer focused while always demonstrating superior professionalism. Eager to bring strong administrative skills to an organization in need of top-level support.

Skills : Outlook, Excel, Excel, Word, Access, Peoplesoft, Powerpoint, Schedule Appointments.

• Maintain complete and accurate employee files and filing system including information that is confidential Initiated and monitored background checks, test potential employees and send applicants for drug screens Maintain accurate roster and headcount of employees on each assigned shift.
• Compile data from personnel files to create and update reports as well as maintain database and spreadsheets.
• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.
• Provide information to associates, regarding general knowledge of company policies, practices and operations.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff.
• Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.

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Human Resources Assistant Resume Examples: Proven To Get You Hired In 2024

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• Human Resources Assistant Resume Tips

Human Resources Assistant Resume Template

Download in google doc, word or pdf for free. designed to pass resume screening software in 2022., human resources assistant resume sample.

An HR assistant is tasked with completing everyday administrative tasks in the HR department, as well as any other HR-related task assigned to them. These tasks may include, doing background checks on potential employees, onboarding new employees, assisting in organizing payroll, etc. 
Recruiters will be looking for an educational background in HR or a related field, as well as experience as an HR assistant. Here is an example of a strong HR assistant resume.

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Recruiter Insight: Why this resume works in 2022

Tips to help you write your human resources assistant resume in 2024,    include hr-specific tools..

While you will need to be experienced with administrative tools, you also need to make sure your tools section includes HR-related tools such as ATS software, and resume databases. Ensure you keep up to date on the newest software being used, and consistently update your tools list accordingly.

   Use metrics to show your workload capabilities.

Show recruiters how much you can do by including figures when discussing your experience in previous positions. E.g. this applicant ‘copied 200 documents, sent 490 emails…’. Recruiters will always want to hire someone whom they know will be value for money and will get a lot done efficiently.

HR Coordinator Resume Sample

Hr specialist resume sample.

We spoke with hiring managers at top companies like Amazon, Google, and Microsoft, as well as smaller businesses, to understand what they look for in Human Resources Assistant resumes. Based on their insights and our expertise, we've compiled the following tips to help you create a compelling resume that will catch the attention of recruiters and land you an interview.

   Highlight your experience with HR software and tools

Employers want to see that you have hands-on experience with the tools and software commonly used in HR departments. Be sure to include specific examples of the programs you've worked with and how you've used them to streamline processes or improve efficiency.

• Utilized ADP Workforce Now to process bi-weekly payroll for 150+ employees, ensuring 100% accuracy and timely distribution of paychecks
• Managed employee records using Oracle PeopleSoft, reducing paper usage by 50% and improving data accessibility for HR team

   Demonstrate your ability to handle sensitive information

As an HR Assistant, you will often deal with confidential employee information. Employers want to know that you can be trusted to handle this data with discretion and professionalism.

• Assisted with employee paperwork and filing
• Handled sensitive HR documents

Instead, provide specific examples that showcase your understanding of confidentiality:

• Maintained strict confidentiality of employee records, ensuring compliance with HIPAA and company privacy policies
• Collaborated with HR Manager to investigate and resolve sensitive employee relations issues, demonstrating discretion and objectivity

   Quantify your impact and achievements

Whenever possible, use numbers and metrics to quantify your contributions and achievements. This helps employers understand the scope and impact of your work.

• Assisted with new hire onboarding process
• Supported HR team with various administrative tasks

Instead, provide measurable results:

• Streamlined new hire onboarding process, reducing time-to-productivity by 25% for 50+ new hires annually
• Provided administrative support to HR team, processing 200+ employee requests per month with 98% accuracy

   Tailor your resume to the job description

Every company and HR department has different needs and priorities. To stand out as a candidate, make sure to customize your resume to the specific job you're applying for.

Experienced Human Resources Assistant with a proven track record of providing efficient administrative support and maintaining accurate employee records. Skilled in ADP Workforce Now, employee relations, and benefits administration.

While this summary touches on some relevant skills, it feels generic and could apply to any HR Assistant role. Instead, try something like:

Detail-oriented Human Resources Assistant with 3+ years of experience supporting fast-paced HR departments in the tech industry. Proven ability to streamline onboarding processes, manage sensitive employee data using Oracle PeopleSoft, and provide exceptional customer service to a diverse workforce of 500+ employees. Seeking to leverage my skills in benefits administration and HRIS management to contribute to [Company Name]'s HR team.

   Showcase your soft skills and customer service abilities

In addition to technical skills, HR Assistants need strong interpersonal and communication abilities to interact with employees and provide excellent customer service. Highlight examples of how you've demonstrated these skills in your previous roles.

• Provided friendly and professional customer service to employees, answering 50+ benefits inquiries per week and maintaining a 95% employee satisfaction rating
• Collaborated with cross-functional teams to plan and execute company events, including annual holiday party for 300+ employees
• Demonstrated empathy and active listening skills while assisting employees with sensitive HR issues, receiving positive feedback from both employees and management

   Include relevant education and certifications

While a degree is not always required for HR Assistant roles, relevant education and certifications can help you stand out from other candidates. Be sure to include any degrees, coursework, or certifications related to human resources, business, or administrative support.

• Bachelor's degree in Human Resources Management, XYZ University (2018)
• Professional in Human Resources (PHR) certification, HRCI (2020)
• Completed "Effective Employee Relations" course, SHRM eLearning (2021)

By highlighting your relevant education and professional development, you demonstrate your commitment to the field and your ability to bring up-to-date knowledge and skills to the role.

Writing Your Human Resources Assistant Resume: Section By Section

  summary.

A resume summary for a Human Resources Assistant is optional, but it can be a great way to provide additional context about your background and highlight key skills that may not be immediately apparent from the rest of your resume. It's especially useful if you're changing careers or have a diverse work history that doesn't directly align with the HR Assistant role.

However, avoid using an objective statement, as it's outdated and focuses on what you want rather than what you can offer the employer. Instead, think of your summary as a brief, high-level overview of your most relevant qualifications and the value you can bring to the HR Assistant position.

To learn how to write an effective resume summary for your Human Resources Assistant resume, or figure out if you need one, please read Human Resources Assistant Resume Summary Examples , or Human Resources Assistant Resume Objective Examples .

1. Tailor your summary to the HR assistant job

When crafting your resume summary for an HR Assistant position, it's essential to align your skills and experiences with the key requirements of the role. This helps the hiring manager quickly see how you're a good fit for their specific needs.

For example, instead of a generic summary like this:

Experienced professional seeking an HR Assistant role to utilize my skills and grow my career.

Try a more targeted approach:

Detail-oriented HR professional with 3+ years of experience in employee onboarding, benefits administration, and HR record-keeping. Skilled in HRIS systems and passionate about supporting employee needs.

2. Highlight your most relevant HR skills

Your summary is the perfect place to showcase the HR skills and knowledge that make you a strong candidate. Focus on areas like:

• HR functions: onboarding, benefits, employee relations, compliance
• Human resource information systems (HRIS)
• Data entry and record-keeping
• Communication and interpersonal skills

However, avoid simply listing soft skills like "team player" or "hardworking." Instead, allude to these qualities by mentioning your work style or achievements.

For example:

• Collaborative HR Assistant adept at partnering with cross-functional teams
• Process-driven professional who consistently meets deadlines and maintains meticulous employee records

  Experience

The work experience section is the heart of your resume. It's where you show hiring managers what you've accomplished in previous roles and how you can drive results for their company. When writing your work experience section for a human resources assistant position, focus on highlighting your most relevant responsibilities, skills, and achievements.

1. Use HR-specific action verbs

When describing your work experience, use strong action verbs that are relevant to human resources. This helps paint a clear picture of your contributions and makes your resume more impactful.

Examples of good action verbs for HR:

• Coordinated employee onboarding processes for 50+ new hires annually
• Administered benefits enrollment and resolved employee inquiries
• Maintained accurate employee records using HRIS software
• Screened resumes and scheduled interviews for open positions

2. Highlight HR tools and technologies

Modern HR departments rely heavily on various software tools and technologies. Showcasing your proficiency with relevant HR tools can give you a competitive edge. Mention specific tools you've used in your work experience bullets.

• Utilized ADP Workforce Now to process bi-weekly payroll for 200 employees
• Managed employee data using Workday HRIS, ensuring 100% accuracy
• Conducted virtual onboarding sessions via Zoom for remote new hires

3. Quantify your achievements with metrics

Numbers jump out on the page and help hiring managers quickly grasp the scope and impact of your work. Wherever possible, quantify your HR accomplishments using hard numbers.

Compare these two bullets:

• Assisted with employee onboarding paperwork
• Processed new hire paperwork and answered employee questions

With these quantified versions:

• Streamlined onboarding process, reducing average completion time by 25%
• Processed 30+ new hire packets per month with 99% accuracy

The quantified bullets are much more specific, demonstrating the candidate's efficiency and productivity in their role.

4. Showcase progressive HR responsibilities

Hiring managers love to see candidates who have progressively taken on more responsibilities and grown in their HR career. If you've been promoted or taken on additional duties in your previous roles, make that clear in your work experience section.

Human Resources Coordinator, ABC Company, 2018-2022 - Hired as HR Assistant in 2018, promoted to HR Coordinator in 2020 - Took on additional responsibilities including performance management and employee relations - Served as project lead for HRIS system migration in 2021

By showing your trajectory within a company, you demonstrate your ability to learn, contribute at a higher level, and earn the trust of your employer.

  Education

Your education section is a key part of your human resources assistant resume. It shows hiring managers that you have the necessary educational background for the role. In this section, we'll cover what to include and how to format it for maximum impact.

1. List your highest degree first

Start with your most recent or highest degree, like a Bachelor's or Master's degree. If you have multiple degrees, list them in reverse chronological order.

Here's an example of how to format your education:

Bachelor of Science in Human Resources Management University of California, Los Angeles Graduated: May 2020

If you're still in school, you can list your expected graduation date:

Bachelor of Arts in Psychology New York University Expected Graduation: June 2023

2. Include relevant coursework

If you're a recent graduate or have limited work experience, you can bolster your education section by listing relevant coursework. This shows employers that you have specific knowledge that applies to the HR assistant role.

Good examples of coursework to include:

• Human Resource Management
• Organizational Behavior
• Business Communications
• Employment Law

However, avoid listing basic or irrelevant classes:

• Introduction to Psychology
• Creative Writing
• Art History 101

3. Add HR certifications

If you have any human resources certifications, include them in your education section. Popular certifications for HR assistants include:

• Professional in Human Resources (PHR)
• Society for Human Resource Management Certified Professional (SHRM-CP)
• Human Resources Certification Institute Associate Professional in Human Resources (aPHR)

Bachelor of Business Administration University of Texas at Austin Professional in Human Resources (PHR) Certification

4. Keep it brief if you're experienced

If you have significant work experience, your education section can be short and sweet. Hiring managers will be more interested in your professional accomplishments than your degrees from many years ago.

Here's an example of an education section for a senior-level HR professional:

MBA, Columbia University BS in Business Administration, University of Florida

In contrast, here's an example that provides too much unnecessary detail:

Master of Business Administration, 1992 Columbia University, New York, NY GPA: 3.8 Bachelor of Science in Business Administration, 1988 University of Florida, Gainesville, FL GPA: 3.6 Relevant Coursework: Intro to Marketing, Financial Accounting, Operations Management

  Skills

The skills section on your human resources assistant resume is a vital component that highlights your key strengths and expertise. It's an opportunity to showcase your qualifications and demonstrate your fit for the role. When crafting this section, be strategic in your approach to capture the attention of hiring managers and applicant tracking systems (ATS).

1. Tailor skills to the job description

To create a compelling skills section, align your skills with the requirements outlined in the job description. Carefully review the posting and identify the core competencies and technical proficiencies sought by the employer.

For instance, if the job description emphasizes proficiency in HRIS systems, employee relations, and benefits administration, ensure that you prominently feature these skills in your resume. By tailoring your skills section to the specific needs of the position, you demonstrate your relevance and suitability for the role.

HRIS systems: Workday, ADP Employee relations Benefits administration Payroll processing Onboarding and offboarding

2. Categorize skills for enhanced readability

Organizing your skills into distinct categories enhances the readability and impact of your skills section. Consider grouping your skills based on themes such as HR functions, technical proficiencies, or industry-specific knowledge. This structured approach allows hiring managers to quickly grasp the breadth and depth of your expertise.

HR Functions : Employee relations, performance management, talent acquisition Technical Skills : HRIS (Workday, ADP), MS Office (Excel, Word, PowerPoint) Compliance : Employment law, EEOC regulations, FMLA

By categorizing your skills, you create a visually appealing and easy-to-navigate section that showcases your diverse skill set in a concise manner.

3. Avoid generic or outdated skills

While it may be tempting to include a wide array of skills to demonstrate your versatility, it's crucial to avoid listing generic or outdated skills that add little value to your application. Hiring managers are looking for candidates with current, relevant expertise that directly contributes to the success of the HR department.

MS Office Communication Teamwork Multitasking

Instead, focus on highlighting specific, contemporary skills that showcase your knowledge of modern HR practices, technologies, and trends. For example:

Applicant tracking systems (ATS) HR analytics Diversity and inclusion initiatives Employee engagement strategies

4. Optimize for applicant tracking systems

In today's digital age, many companies use applicant tracking systems (ATS) to streamline their recruitment process. These software programs scan resumes for specific keywords and skills to determine if a candidate meets the basic qualifications for the role. To increase your chances of passing the ATS screening, it's essential to optimize your skills section accordingly.

Start by incorporating relevant keywords and phrases from the job description into your skills section. For example, if the job posting mentions 'employee onboarding' or 'performance management,' make sure to include these terms in your skills list. However, avoid simply copying and pasting the exact phrases; instead, use variations and synonyms to maintain the authenticity of your resume.

Employee onboarding and offboarding Performance management and appraisals Benefits administration and enrollment HRIS proficiency (Workday, ADP)

Skills For Human Resources Assistant Resumes

Here are examples of popular skills from Human Resources Assistant job descriptions that you can include on your resume.

• Adobe Photoshop
• Administrative Assistance
• HR Policies
• HR Consulting
• HR Management
• Performance Management

Skills Word Cloud For Human Resources Assistant Resumes

This word cloud highlights the important keywords that appear on Human Resources Assistant job descriptions and resumes. The bigger the word, the more frequently it appears on job postings, and the more likely you should include it in your resume.

How to use these skills?

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Human Resources Assistant Resumes

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Human Resources Administrative Assistant Resume Samples

The guide to resume tailoring.

Guide the recruiter to the conclusion that you are the best candidate for the human resources administrative assistant job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

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• Schedule complex meetings and coordinate all related logistics.This includes reserving conference rooms, ensuring that conference and video calls (including international) are ready, preparing meeting materials, welcoming guests and answering or directing inquiries, coordinating meal delivery, etc
• Support the Payroll Dept. by filing payroll backup on a weekly basis and providing assistance with Verification of Employment inquiries along with other clerical responsibilities as may come up during regular course of business on weekly basis
• Prepare reports in Word and/or Excel and assist with PowerPoint presentations.May include formatting, editing, printing and/or copying text, data, and graphics. May also include preparing mail merge documents in Word, vlookup and other complex Excel formulas, and detailed formatting of presentations
• Oversee the online timesheet process including but not limited to setting up new users (both candidates and clients), troubleshooting, invoicing, tracking submissions and approvals etc
• Maintain and manage calendars in Microsoft Outlook, requiring interaction with external vendors and internal executives and their assistants to coordinate meetings
• Coordinate and/or assist with internal employee events (ie. Town Halls, Friends & Family Screenings, Summer Events, Children’s Holiday Party, Employee Holiday Party, etc.)
• Manage Human Resources Reception Desk by answering the phone, fielding associate inquiries and departmental inquiries, performing transactions for various HR items and tracking and depositing funds with Finance
• Create and distribute timely reports to HR management
• Heavy client interaction with high-level executives; act as liaison with clients and their assistants
• Provide analytical support to the HR team
• Arrange all aspects of travel, keeping executives’ travel profile up-to-date, manage approvals, arrange flights, hotels, rental car and sedan service
• Type correspondence, memos and presentations, prepare presentation and meeting materials; copy, collate, bind if necessary
• Prepare and submit all expense reports on a timely basis, following up on discrepancies and missing receipts to maintain current balances
• Maintain calendar, schedule all meetings and conference calls, field e-mails and phone calls requesting meetings, handle meeting conflicts and prioritization issues
• Administration of all Thermo Fisher and campus tenants for security ID badge distribution. Issue ID badges with assignment of access levels as directed by HR or supervising manager. Provide problem solving with ID badges that do not work. Administrators all off-site badges, visitors, and forgotten badges for proper level of access or deletion. Provides service information to supervisor for equipment failures on ID processing equipment
• Provides administrative support to the Director of Human Resources on all matters; overall assists administratively on all HR functions, projects and team initiatives
• Answer incoming telephone calls, screen calls and answer inquires from inside and outside the company regarding Human Resources matters; Handles employee calls regarding employee benefits and other HR issues
• Provide assistance with job postings - drafting and posting to job boards
• Create and maintain a high volume of files for new and existing Employee Relations cases. Submit forms for involuntary departures as the liaison for our outplacement vendor
• Send, track, and file all new hire paperwork including fingerprinting appointment confirmations, direct deposit information, and pre-hire training certifications
• Fully support Company goals of continuous improvement and operational excellence at strategic and tactical levels including reviewing area of responsibility for improvement opportunities to initiate projects or communicate ideas to management as well as active participation on project teams
• Proficient in Microsoft Office to include word, excel and PowerPoint
• Excel to be able to develop clear presentations and data displays
• Experience and proficiency working with automated expense tracking, online travel etc
• Ability to perform in a fast paced environment and interact with senior management under highly demanding conditions
• Strong analytical, interpersonal and communication skills
• Excellent organizational skills; detail oriented
• Self-starter with the ability to work independently with minimal guidance
• Acceptable level of hearing and vision to perform job duties
• Ability to handle confidential information
• Ability to prioritize, handle multiple tasks, and meet multiple deadlines simultaneously

13 Human Resources Administrative Assistant resume templates

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• High school diploma with a minimum of two (2) years of relevant business experience in an administrative role or an undergraduate degree with one (1) plus years of business experience in an administrative role
• Previous experience dealing with highly confidential information
• Highly proficient with MS office (Excel, PowerPoint, Word, Outlook) and internet skills
• Strong verbal, written and interpersonal communication skills
• Demonstrated attention to detail in prior roles
• Proven problem solving skills; analytical and numeric reasoning skills
• Must be able to work in the U.S without sponsorship
• RBC Wealth Management – U.S. ranks highest in investor satisfaction among full service brokerage firms, according to the J.D. Power & Associates 2013 U.S. Full Service Investor Satisfaction StudySM, the company announced today. (as of May 9, 2013)
• RBC maintains consistently high credit ratings:S&P: AA-; Moody’s: Aa3; Fitch: AA; DBRS: AA (as ofJanuary 31, 2014)
• Based onmarket capitalization, RBC is the 15th largest bank in the world and the sixth largest in North America. (Bloomberg as ofJanuary 24, 2014)
• Schedules meetings, interviews, and travel arrangements for the Director of Human Resources
• Maintains and tracks training classes, metrics, HR scorecard and other miscellaneous record keeping for the Human Resources department
• Escalate any questions or problems of a difficult nature to the attention of the Human Resources Director
• Assists Director of Human Resources with various research projects and/or special projects and other duties as assigned
• Execute role with efficiency and effectiveness
• Customer Service Experience providing a service to an internal customer base is preferred
• Ability to act with Diplomacy, Tact and Professionalism at all times is required
• Ability to properly utilize all available communication venues including email, phone and face to face meetings is required
• Heavy scheduling and calendar management for two managers as well as ad hoc suppor for team members. Needs to be proactive about updating meeting locations, making conference room reservations, ensuring audio visual connectivity, tracking attendance, answering phones, greeting and escorting clients, printing, ordering food, filing and scanning documents, ordering office supplies, and making sure managers arrive to meetings promptly
• Coordinate travel arrangements for two managers, including airfare, car service and hotel accommodations. Frequent travel updates that need to be processed and added to calendars quickly and accurately
• Process and track expense reports and reimbursements for managers (and additional team members as time allows)
• Able to effectively collaborate and build relationships with other Administrative Assistants and team members globally across the firm
• Independently manage and execute frequent HR team building events on-site and offsite
• Produce letters, memoranda, presentations, reports, meeting minutes etc. as necessary. Proofread documents for appropriate grammar, punctuation, and spelling
• Pull and compile data from the Diversity and Inclusion dashboards, able to create and update PPT presentations as needed
• Research and data collection for ad hoc projects
• Maintain the highest level of confidentiality at all times
• Reserve cube space in SF for visiting HR team members from New York, London, etc
• Willingness to help managers and their teams as well as the broader HR team in San Francisco by performing ad hoc PPT and Excel projects as needed
• Minimum 5 years of corporate administrative experience in roles that interfaced with external clients and executive management
• College degree or equivalent experience preferred
• Must have superior skills in MS Word, Excel, Outlook
• Must have excellent designs skills pertaining to PowerPoint and
• Excellent phone manner and management a must
• Strong time management skills; ability to handle multiple concurrent assignments with a high degree of accuracy, able to meet deadlines in a high pressure environment
• High energy level and sense of humor

Human Resources, Administrative Assistant Resume Examples & Samples

• Telephone coverage, answer phones, take accurate messages, handle urgent/confidential calls with appropriate judgment; back-up other lines, as needed
• Input transactions into various systems: will include auditing, reconciling and entering data
• Coordinate all related conference rooms including any catering, audio/videoconference set up
• Arrange all aspects of travel, keeping executives’ travel profile up-to-date, manage approvals, arrange flights, hotels, rental car and sedan service
• BA/BS and 1-3 years experience in Human Resources
• Excellent communication, writing, judgment, and problem-solving and analytic skills
• Strong Excel skills (proficient in the use of functions, pivot tables)
• Strong attention to detail as well as solid organization/time management skills
• Must be an enthusiastic, positive team player who is willing to help out and who works well with colleagues
• Able to work in a fast-paced environment and handle multiple tasks concurrently
• Proficient in Microsoft Office applications, (especially Outlook for email, calendar and contacts, Powerpoint, Explorer)
• Keep up to date with office procedures and technical training as well as all policy guidelines and compliance requirements
• Support store HR operations by acting as a resource for department managers and employees
• Facilitate HR administrative processes necessary to the effective running of the department
• Set up and oversee HR Administrative procedures and guidelines for the HR department
• Demonstrate ownership, accountability and initiative
• Ability to work a flexible schedule based on store needs
• Identify, research, and resolve issues using appropriate resources
• Ensure the store's compliance with all employment laws
• Efficient use of technologies and processes to effectively manage HR operations
• Print/copy & collate: all new hire packages; orientation binders; separation material
• Process T&E’s and invoices
• Organize department electronic files on the SharePoint network
• Schedule department meetings/lunches
• Order Supplies
• Distribute department mail
• Update monthly Severance Accruals Spreadsheet
• Create agenda for weekly HR Team meetings
• This job interfaces with all U.S. LOB’s employees and senior management and external vendors
• 0-3 years Experience in administrative function
• Some exposure to Human Resources practices
• Excellent computer skills; must have intermediate level skills (at an absolute minimum) on PowerPoint, Word, and Excel
• Ability to effectively prioritize competing tasks from a variety of sources
• Experience with PeopleSoft and other HR systems would be preferred
• Ability to work in a fast paced environment with minimal direction or supervision
• Capability to adapt and modify procedures in a changing environment to ensure productivity and efficiency
• Manage and update HR organization charts as well as the regional HR workplan
• Coordinate HR video conferences for division leads and the broader generalist team
• Run quarterly vacation accrual reporting for Finance
• Act as the Program Administrator for the U.S. Corporate Amex card program
• Assist with department/company event logistics – Annual Townhall meeting, HR Regional meeting, JP Morgan Corporate Challenge, Health Fair, Senior Leader Breakfasts, etc
• Use SAP to create POs and manage HR dept. invoicing
• Order dept. supplies as needed
• 1-3 years experience in Human Resources
• 4 year degree or equivalent in related field
• Highly organized, great attention to detail
• Ability to handle confidential materials
• Knowledge of the principles, theories and practices of HR
• Strong follow through and ability to build relationships throughout the organization
• Excellent computer skills (MS office) – high proficiency in Excel preferred
• Systems include: SAP (for invoicing), Concur, Success Factors, UltiPro
• Ability to work autonomously and in a collaborative team environment
• 2+ years administrative experience using independent judgment to complete tasks
• Prior experience in a Human Resources Department environment preferred
• Outstanding written, verbal communication, and interpersonal skills
• Experience drafting correspondence and basic reports
• Ability to effectively communicate with clients, employees, and vendors
• Aptitude at customer service and detail-oriented skills
• Excellent judgment and decision making skills consistently demonstrating tact and diplomacy; maintains confidentiality of information
• Cooperative, self-motivated, flexible, patient, and able to solve problems. Actively seeks opportunities to increase skills and expertise
• Proficient with Microsoft Office applications
• Prior experience with PeopleSoft a plus
• Ability to work independent as well as in a team environment; displays and encourages teamwork
• Must be able to prioritize and make decisions with minimal supervision
• Experience in a staffing agency or HR environment preferred
• Excellent communication, writing and presentation skills
• Act as a back-up for all internal benefits, 401k and PTO questions
• Process background checks for internal hires
• Handle requests for employment verifications
• Process all background checks for temporary personnel
• Back up payroll in processing a high volume of timesheets on a weekly basis
• Set up new hire paperwork in the HRIS
• Ensure accurate processing of sick leave requests
• Assist with setting up client billing to ensure invoices, receipts and bills go out to the correct contacts and addresses
• HRIS management and project management (i.e. new system roll outs/testing/data clean up etc.)
• Assist the recruiting team with ATS and Portal submission of resumes
• Filing, typing and re-formatting documents, copying, scanning and other clerical duties as required
• Associate's Degree in Business or related field
• Experience using HR Information Systems
• Microsoft Office/Suite proficient (Word, Excel, PowerPoint, etc.)
• Bachelor's Degree in Human Resources Management / Business Management or related field
• 1+ years of experience working in a Corporate environment
• Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint)
• Degree in Business Administration, Human Resources, and/or a related field
• Previous experience in a Human Resources setting
• Assist Executive Assistant with administrative duties such as correspondence, creating reports, forms and letters, filing, typing, scanning and making copies
• Assist Executive Assistant with preparation and organization of materials needed for presentations to internal and external audiences
• Assist Executive Assistant with sponsorship files and assist with sponsorship coordination
• Assist Executive Assistant with event planning and coordination
• Manage associate events email box
• Plan and coordinate vendor fairs, book fairs, blood drives and bi-annual HR activities
• Update and manage Human Resources Organizational Chart within Human Resources and the Executive Office
• Maintain HR Collaboration Site through SharePoint
• Serve as the main point of contact for Associate Discounts by communicating and collaborating with external vendors, notifying the associate base and maintinaing the SharePoint Associate Discount Site
• Serve as the main point of contact for internal and external customers managing the Human Resources Newsflash alerts as needed through SharePoint
• Coordinate delivery of flower arrangements for Garmin associates according to policy
• Facilitate selection, notification and pick-up of sports and events tickets
• 2+ years post secondary education or equivalent experience
• 5+ years administrative experience and/or related experience
• Must have proven experience dealing with confidential matters
• Proficient computer skills in Microsoft Word, Excel, and Outlook
• Ability to prioritize and handle multiple tasks
• Ensure the highest level of service to all associates
• Serve as a point of contact for all Human Resource visitors
• Ensure all standards of the resort are upheld
• Assist with maintaining a supply of Benefit information and new enrollment kits
• Maintain all filing, name tags request, etc
• Answer Human Resources incoming calls, phone lines
• Replenish departmental forms and documents, assistance with creation of new hire packets and Orientation materials, as needed
• Run monthly employee birthday and anniversary report for card distribution
• Process Associate Rate Program Benefit Forms for Employee Room Reservations
• Place monthly office supply orders and generate purchase orders for HR expenditures
• Maintain inventory of nametags, timecards, birthday cards, anniversary cards, etc
• Update resort announcements, bulletin boards, and reader boards
• Close out and archive termination files
• Maintain employee locker inventory
• Assist with Employee Relations events and activities
• Other special projects as assigned
• Assist all Human Resources functions as needed
• Relevant HR/ administrative experience
• Excellent written and verbal communication skills required
• Communicate fluently and clearly in English
• Ability to handle confidential information with extreme discretion
• Work with little to no supervision
• Dependable self-starter
• Proper telephone etiquette
• Compose and prepare correspondence as needed
• Answer and screen incoming telephone calls; take messages and as appropriate handle matters on own
• Manage active calendar, coordinate meetings and travel, update calendar with colleagues birthdates and milestone anniversaries
• Create communication materials in memo, letter, PowerPoint and video format
• Create, organize and maintain manual and computerized file systems and data bases of highly confidential data
• Provide backup for counterparts and coordinate schedules for other backup support personnel
• Manage department budget, invoice management, vendor relationships and outside resources
• Prepare and promptly process business expense reports and payments
• Monitor information posted in Global Weekly Communication that is sent out to all HR offices in the Americas region
• Assist with day-to-day operations and assigned projects
• 1 + years administrative experience
• Prior experience working in a highly confidential environment
• Proven ability to project a professional image and shown capability of working independently
• Track record of good judgment and critical thinking
• Ability to manage multiple, and at times completing, projects
• Fluent in MS Office including Word, Excel, PowerPoint and Outlook. For PowerPoint, the ability to adeptly create slides, presentations and charts is required a strong plus
• 1+ years experience using Microsoft Excel, Word and PowerPoint
• Oral and Written Communications – Communicates effectively at all levels both verbally and in writing; responds appropriately to verbal and non verbal cues; can succinctly get messages across that have the desired effect
• Interpersonal Savvy – relates well to all kinds of people up, down, sideways, inside and outside the organization; builds appropriate rapport, builds constructive and effective relationships; uses diplomacy and tact; can diffuse high-tension situations comfortably
• Organizing– Can marshal resources (people, funding, material support) to get things done; can orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently; arranges information and files in a useful manner
• Attention to Detail – Keen eye for fine points and accuracy
• Customer Focus – Views every customer contact as an opportunity to add value and enhance relationships. Considers the impact on customers the barometer to use in decision making
• Enthusiasm - Treats every situation with a positive, "can do" attitude. When challenges arise, acts and responds constructively to bring about a positive solution
• Ethics and Values – Adheres to an appropriate (for the setting) and effective set of core values and beliefs
• During both good and bad times; acts in line with those values; rewards the right values and disapproves of
• Others; practices; practices what she/he preaches
• Personal Integrity and Trust – is widely trusted; is seen as a direct, truthful individual; can present the unvarnished truth in an appropriate and helpful manner; keeps confidences; admits mistakes; doesn’t misrepresent him/herself for personal gain
• Learning on the Fly – Learns quickly when facing new problems; a relentless and versatile learner; open to change; analyzes both successes and failures for clues to improvement; enjoys the challenge of unfamiliar tasks; grasps the essence and the underlying structure of things
• 1 - 3 years of experience in personnel-related work
• Associates Degree with a major in Human Resources, Business Administration, or related field. Bachelor's Degree preferred
• Knowledge of the principles and practices of human resources/personnel administration, recruitment, and management
• Strong working knowledge of Microsoft Office Suite and general office machines
• Provide administrative support to the HR department
• Maintain confidential personnel records
• Coordinate interviews and set up new hire folders
• Perform data entry and filing
• Must have proficiency in the English language
• Bi-lingual preferred
• Strong interpersonal skills and attention to detail
• Must have at least one year in administrative position
• Must be able to work in fast pace environment and stay organized while delivering accurate results in timely manner
• Maintain complete knowledge of and comply with all departmental policies, service procedures and standards
• Ensure that standards are maintained at a superior level on a daily basis
• Resolve guest complaints, ensuring guest satisfaction
• Set up work station with necessary supplies and resource materials
• Complete supply requisitions and submits to Director; stock office supplies upon receipt
• Greet all individuals arriving at office and assist with their needs
• Maintain accurate trace files and communicate daily traces to Human Resource Director
• Maintain filing procedures
• Prepare and send faxes; receive and distribute faxes to appropriate personnel
• Conduct benefit meetings
• Complete Enrollment benefit forms and Termination of benefit forms
• Prepare updated list on bi-lingual employees and distribute
• Greet job applicants and provide instructions on completing applications
• Screen applicants
• Prepare 90-Day Probationary Review Notifications and distribute to department managers
• Process paperwork for terminations
• Complete all departmental forms/reports and distribute
• Respond to requests for reference checks on previous employees
• Process requests for employee personal usage rooms
• Prepare work orders for maintenance repairs and distribute to Engineering. Monitor completion of work orders submitted
• Coordinate floral requests with authorized suppliers
• Review status of incomplete work and follow up actions with Human Resources Director
• Experience: Minimum one year’s clerical or secretarial experience, preferably in a human resources environment
• Education: Bachelor’s Degree preferably in hospitality or human resources
• Skills: Must be able to perform job functions with attention to detail, speed and accuracy; prioritize, organize and follow-up; be a clear thinker, remaining calm and resolving problems using good judgment; follow directions thoroughly; understand a guest’s service needs; work cohesively with co-workers as part of a team; work with minimal supervision; maintain confidentiality of guest information and pertinent hotel data
• Skills: Proficiency with Microsoft Office products; ability to type a minimum of 45 words per minute
• Languages: Required to speak, read and write English, with fluency in other languages preferred
• Requirements: Must be able to exert physical effort in transporting _____ pounds, endure various physical movements throughout the work areas, reach up and down, remain stationary at times throughout work periods, and satisfactorily communicate with guests and co-workers to their understanding
• 2+ years of Administrative experience
• Understanding of Human Resources activities, such as: Employee On-Boarding; Performance Management; and, Payroll and Benefits
• Previous experience in the Human Resources field
• Experience working within a Biotechnology company
• Various administrative duties associated with human resources: report creation, data entry, follow up on various program deadlines, distribute all-employee communications, create new hire files, maintain employee files, provide administrative support for HR team
• Act as main point of contact for vendors and visitors; pre-registration of visitors via web-based system
• Ensure supply cabinets are stocked appropriately, order items as needed
• Pick up and deliver incoming mail and packages among company buildings and inter-office locations
• Prepare outgoing mail, weighing, calculating postage and posting letters and parcels. Records postage charges and renews postage meter as required
• Act as point of contact for service and supplies for all multi-function printers
• Distribute and track just-in-time recognition, including gift cards
• Provide occasional administrative support to other departments on site
• Support requests for catering; provide assistance as needed for travel logistics
• Perform special tasks, projects and other miscellaneous duties as assigned
• 2-3 years experience in an administrative support capacity
• Must have PC experience, specifically with Microsoft Word, Excel and Outlook
• Previous experience supporting the Human Resources function preferred
• Ability to maintain confidentiality and inspire a high level of trust
• Must be able to lift up to 20 pounds frequently
• Strong organization and accuracy skills
• Advanced Microsoft Word, Excel, PowerPoint, Outlook skills/knowledge required
• Customer oriented approach to tasks
• Required ability to manage multiple tasks at one time
• Required ability to work independently and follow through on tasks to completion
• Willingness to take on new tasks with a can-do attitude
• Experience with Workday HRIS preferred
• Listen and respond to inquiries made by individuals calling or walking into the Human Resource office using a clear speaking voice to meet their needs
• Schedules interviews, screens resumes, conduct reference checks, and print files as needed
• Update the applicant tracking system and run any required reports as needed
• Provides administrative assistance such as filing paperwork, copy and distribute disciplinary action notices, breakdown, sort and deliver PAF's making new hire and termination files, copy and send exempt reviews to employee files/managers and department heads. Maintain department and personnel files. Creates and distributes memos, flyers and newsletters, as assigned
• Assists in planning and execution of various HR programs and initiatives. Coordinate meetings, create materials and presentations, research key topics, and provide ongoing support and follow up in project timelines
• Maintains employee and applicant bulletin boards as well as the erecruit kiosk area
• Multiple line phone coverage; routing of inbound calls
• Composes and organizes materials and reports
• Deals professionally with highly sensitive and confidential information
• Filing and maintenance of records for active and terminated employees
• Filing and maintaining employee I-9 records
• Submitting employee information and data entry into our systems
• Copying and distributing data to appropriate personnel as directed
• Performing other miscellaneous tasks required by staff as requested
• Filing and maintaining employee benefit files
• Associates's degree preferable
• 3+ years of office experience experience or equivalent required
• High attention to detail and deadlines
• Proficient with Microsoft Office Suite including Outlook required
• Ability to work with and take direction from multiple levels of professional staff
• Ability to work under pressure in a team environment with strong attention to detail and ability to work independently
• Strong preference given to local candidates
• Works closely with other Recruitment & Employment Team members in all matters relating recruitment, employment, and onboarding initiatives and projects
• Assists in the posting positions on the Georgetown University career site and initiation of the hire process for the selected candidates
• Provides a high level of customer service and expert guidance to hiring departments with Human Resources documentation and processes for new hires
• Serves as the primary point of contact for job applicant inquiries
• Handles the required District of Columbia and Federal workplace postings to ensure they are complete and updated at designated locations throughout the University
• Manages the full life cycle of employee background checks per Human Resources Policy 210: Background Checks, as well as the full life cycle of background checks required by the University’s Protection of Minors Policy
• Scans University personnel files into PeopleDoc, the University’s document management system
• Handles document management and retention in compliance with Human Resources and Financial Affairs records retention policies
• Serves as the primary backup to the I-9 Analyst
• Provides as-needed backup for the Human Resources/Benefits front desk
• Supports as-needed support to other Human Resources team projects
• AS/BS in Business Administration or related field preferred
• Prior experience with administrative support in Human Resources preferred
• Minimum 3 years supporting multiple individuals in a fast-paced, diverse environment
• Ability to handle materials with the utmost confidentiality
• Must be highly proficient in MS Office, including Outlook, Word and Excel
• Exceptional candidates will be professional, self-motivated, well organized and very detail oriented with the flexibility and ability to prioritize and handle multiple tasks in a fast-paced environment
• Excellent verbal and written communications skills are required
• >Answer telephones
• Expedite correspondence
• Perform other general office duties and assist with special projects, as needed
• Answer multi-line telephone, convey messages and answer simple questions
• Assist with multiple associate relations programs such employee parties, monthly birthdays, health fair, etc
• Assist other People Services teammates as needed
• Knowledge of benefits processes & regulations will be a requirement – willingness to learn and abide by these regulations, while being sensitive to confidential information and working with strict deadlines will be required
• Responsible for providing the highest level of customer service to internal and external customers by managing the front desk and interacting with employees via phone and in person
• Prepares reports and correspondence requested by the HR team where information must be obtained from a variety of sources
• Schedules and coordinates a number of events related to customers, visitors, requiring extensive attention to detail and coordination
• Performs various administrative support functions that require strong knowledge of software products including, but not limited to: Microsoft Office products, HRIS systems, etc
• Maintain the online, physical and offsite employee files
• Auditing employee files and badge access
• Will adapt to changes in job requirements, learning and applying new skills as needed to ensure the company's success.​
• Perform other duties as required and assigned by manager and upper management
• Follow legal policies as directed
• Post and manage open positions on internal and external careers page
• Administer online and in person pre-employment assessments
• Provide administrative support to HR team (travel & meeting arrangements, expenses reimbursement …etc.)
• Ad hoc projects / requests as appropriate
• Must exhibit a high level of confidentiality
• Participate in the recruitment process including: opening requisitions when needed, coordinating the interview process, processing background checks, preparing hiring packages, handling the on-boarding process, and assisting in orientation
• Present information to both small and large groups of employees
• Maintain employee records and files
• Assist with employee relations and communications
• Promote and implement HR policies, programs, and services
• Analyze data and prepare complex reports and presentations using various software packages and databases
• Develop deliverables to support facility management requiring minimal explanation, discussion, and interpretation
• Provide daily support to employees
• Perform other tasks as assigned
• Ability to build professional relationships and thrive in a team environment
• Ability to manage multiple tasks in a fast-paced environment under minimal supervision with a high attention to detail
• Proficiency in Microsoft Office products (Outlook, Word, Excel, Powerpoint, Access)
• Ability to accurately and rapidly perform data entry
• Desire to expand career in Human Resources field
• Bachelors Degree – Preferred
• Job Related Experience (2 Years) -- Preferred
• Support the SVP, Human Resources and VP, Talent Management, and other members of the HRLT team on an as needed basis with calendar management, scheduling meetings, expense reporting and travel arrangement and coordination
• Schedule and coordinate HR department meetings and any other HR department events, activities and/or special projects including the the coordination of telepresence and Webex as needed
• Assist with the processing of purchase orders and invoices, and ordering supplies for the department on a timely basis in line with appropriate legal and procuement policies and processes
• Prepare reports, correspondence and presentations utilizing Microsoft Office (Word, Excel, PowerPoint, Projects)
• Regular communication with HR team members, employees, senior management, outside candidates and others, as necessary, when performing responsibilities
• Other administrative duties and projects as assigned or needed
• Attention to detail and follow-through
• Ability to build and maintain productive relationships with employees, management, and candidates
• Produce quality timely results
• A self-starter, organized, and capable of working on multiple projects with deadlines successfully, prioritizing appropriately
• Initiative and creativity
• High integrity
• Good judgment, a high degree of professionalism, and capable of keeping employee information confidential
• Previous HR administrative experience a plus
• BA preferred
• Promptly responds to employment inquiries by telephone, fax, and email
• Administers Talent Acquisition System; ensures all TAS requests are entered in a timely manner, updates all jobs on TAS both external/internal on websites, ensures postings are correct and accurate (intranet)
• Corresponds with schools by providing current postings, relevant information and tracks contact information
• Assist with visa applications for foreign workers
• Files in a timely and accurate manner
• Act as a role model and being aware of and fully supporting all FRHI/Swissôtel Human Resources Policies & Procedures
• Carries out any other reasonable duties and responsibilities as assigned
• Assists Human Resources Manager and Office as required
• Use resources to research policies and procedures as it relates to recruitment
• Meets timelines for projects with minimal follow up
• Previous experience as a departmental officer/administrative assistant an asset
• Demonstrated knowledge of Windows: MS Word, MS Excel, and other office programs at an advanced level is required
• Working knowledge of PowerPoint, Taleo is an asset
• 1-2 years experience working in Human Resources highly desirable
• Intermediate to advanced level proficiency in MS Outlook, MSWord, MS Excel
• Basic to Intermediate proficiency in MS PowerPoint and MS Visio
• Ability to develop business correspondence and presentations
• Associate's or Bachelor's degree
• More than 2 years of administrative support experience
• Previous experience working with HRIS systems
• Knowledge of human resources systems, regulations, policies and procedures
• Administrative support experience within the healthcare industry
• Associate's degree in relevant field of study or equivalent years of related work experience required
• Minimum one year of related work experience required
• Proficiency in Microsoft Office preferred
• Ability to handle confidential information required
• Knowledge of applicant tracking systems preferred
• Knowledge of budgeting and expense tracking preferred
• Provides executive support to the EVP and SVP of Human Resources, including calendar management, travel and expense reports
• Maintains centralized NLT personnel files and HR SharePoint files, both general and restricted
• Provides support, as needed, on our National Leadership Team rosters and events
• Provides policy administration to the VP of Corporate HR
• Maintains all employment agreements and files
• Schedules all HR meetings, as needed
• Runs system reports and compiles data from various sources in support of regular and ad hoc reporting requirements
• Schedules local training and employee events
• Creates and maintains organizational charts in conjunction with HRIS
• Microsoft Office
• Applicant Tracking Systems – Taleo Business Edition preferred
• Learning Management and Training systems – Relias preferred
• Responsible for effectively and efficiently collect and organize new hire, transfer, and termination paperwork and preparing all employee files
• Administers and orders background check information for processing while collecting drug screens and notifying managers when process has been efficiently completed
• Assists with activities planning for office functions
• Enter I9 information for new employees in EVerify
• Collects, compiles, and purges I9 Forms
• Tracks and sends 401k enrollment packets
• Track various items, including but not limited to background checks and drug screens, in various spreadsheets
• Assists with compiling payroll information and statistics for the calculation and processing of piece rate and salaried payroll on a timely and accurate basis
• Reviews and verifies data entries and changes made to the payroll information system, ensuring accuracy and compliance with company policies
• Reviews payroll processing and computations to ensure accuracy and compliance with company policies and government regulations
• Accumulates and organizes payroll information, while preparing and creating standard ad hoc reports that support other departments’ activities
• Must have a strong attention to detail while compiling employee information, entering background information, and meeting deadlines
• Must have strong communication skills
• Must be able to work effectively and efficiently with all levels of management and staff while maintaining confidential information
• Have the ability to multitask and handle time sensitive urgencies
• Must have basic knowledge in use of computers and general office equipment while having strong computer skills in Word, Internet, Excel and Outlook. Must also have experience with a major payroll processing vendor such as ADP, PayChex, etc
• Must have basic knowledge of payroll processing and timing requirements, systemadministration, and integration of payroll activity with other company financial reporting operations
• Must have intermediate knowledge of federal, state, and local tax requirements and
• Knowledge of FLSA regulations for payroll administration
• Must have basic working knowledge and understanding of generally accepted accounting and bookkeeping practices as they apply to payroll records, general ledger entries, and government filings, etc
• Payroll experience in garnishments, auditing timecards, and reconciling payroll output
• Sarbanes Oxley/ Public company experience preferred
• Experience in cyclical reporting and payroll migration/implementation preferred
• Minimum 3 years of experience in an administrative role preferably in the HR field
• Knowledge of recruitment systems a plus
• Must be willing and able to travel to plant sites to perform orientation as needed
• Motivated and able to meet deadlines
• Ability to work independently and handle confidential information
• Strong attention to detail and organizational skills; dependable; team-oriented
• Excellent verbal and written communication skills; ability to interact effectively and in a courteous manner with individuals at all levels
• Ability to work effectively with employees at the organization
• Must have and maintain an acceptable safe driving record
• Provide administrative assistance to the Human Resource Managers
• Answer phone and respond to emails regarding associate inquires and concerns
• Assist in resolving payroll issues; review payroll reports, research and correct errors; process pay requests
• Audit and maintain personnel files; research and collect missing information and process status changes
• Provide general benefits information to associates and refer them to the appropriate locations
• Research quarterly monitoring reports and provide information to benefits department
• Create, research and review HR investigation reports
• Update union grievance logs and research data
• Create and send correspondence to Field leadership, Store Managers and union offices
• Schedule and conduct quarterly DMA conference calls
• Assist in the scheduling of interviews and meetings
• Follow up on corporate requests and inquiries
• Process new hire paperwork, termination paperwork and final pay
• Respond to unemployment claim inquiries
• Copy files and paperwork for legal and ethics point
• Track performance appraisal dates and coordinate monthly SDA spreadsheets
• Update bi- annual Talent documents for the region
• Minimum age of 18 years old due to the education and experience required
• Committed to providing customer service that makes both internal and external customers feel welcome, important, and appreciated
• Ability to organize and prioritize a variety of tasks/projects
• Ability to work within strict time frames and resolute deadlines
• Superior customer services skills; answering questions and resolving issues in a timely and accurate manner
• Ability to explain policy and procedures in a clear and concise manner
• Proficient in Microsoft Office software to include Excel, Word and PowerPoint
• Adept in learning a variety of computer systems as an end user
• Proficient problem-solver
• Requires a high school diploma or equivalent; Associate’s degree strongly preferred
• State application
• Names, addresses, email and telephone numbers of three (3) professional references
• Ensure all employees receive an outstanding customer experience
• Prepares meeting agendas and minutes for various committee meetings
• Manages conference room bookings, catering and equipment set up
• Compose and type correspondence, memos, presentations, policies and procedures as required
• Maintains excellent relationships by directing calls and inquiries to proper parties and taking accurate messages
• Processes invoices and orders supplies/equipment
• Assists with special projects as needed
• Coordinates all CHS Services events, including but not limited to
• Greet and assist team members and respond to requests in a timely, friendly and efficient manner
• Answer telephones and conduct office inventory
• Oversee maintenance of office equipment
• Minimum of High School diploma or equivalent
• Proficiency/expertise in Microsoft Office suite, including Word, Excel, Outlook, and PowerPoint, Webex
• Prior experience providing executive level support preferred
• Excellent oral, interpersonal and written communication skills
• Excellent organizational skills with the ability to work in an environment with frequent interruptions
• Positive professional attitude, committed to excellence
• Strong problem solving and analytical skills with the ability to provide effective solutions
• Must be well organized with high attention to detail
• Dependable & Trustworthy
• Able to maintain the highest level of confidence across all levels of the organization
• Ability to multi-task, prioritize, and meet project deadlines as scheduled
• High School Diploma, Bachelors preferred, or equivalent combination of education and experience
• High level of computer literacy. Strong proficiency in Microsoft Office (Outlook, Excel, Powerpoint) is required
• Superior organizational and detail skills
• Must uphold the highest level of confidentiality
• Excellent human relations, customer service, oral and written communication skills are required
• Interpersonal skills and the ability to interact with people at all levels in a courteous, clear and understandable manner are required
• Experience working in Human Resources is strongly preferred
• Minimum of two years Administrative Assistant experience required
• General office functions including but not limited to standing, sitting, walking, bending, pushing, lifting, filing, typing, etc
• Provide administrative support to the Total Rewards and HR Operations departments
• Review and route departmental mail; prepare and compose correspondence and memos
• Coordinate mail outs: maintain supply of envelopes, paper and necessary materials, prepare address lists using mail merge templates, stuff envelopes, prepare shipments, print delivery labels and track shipments as needed
• Maintain Total Rewards and HR Operations director’s calendars, travel arrangements and expense reports
• Maintain office supply inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies and verifying receipt of supplies; acting as primary point of contact for the team in ordering supplies
• Submit and code vendor invoices in vendor invoice management system
• Provide phone and email support to the benefits help desk
• Provide phone support to the directors’ by answering calls in their absence and working to ensure responses are provided in a timely manner
• Support the distribution of service award certificates or other payroll, compensation or benefits program related mail
• Prepare and deposit incoming checks; log health care payments, refunds, rebates, etc
• Develop/maintain a well-organized filing system that permits easy reference or retrieval of information
• Assist with key employee events (social activities, on-site events, holiday events)
• Provide departmental support for various projects and corporate initiatives; arrange team meetings
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications and establishing personal networks
• Any additional responsibilities or tasks as assigned
• High School Diploma plus five years related experience supporting Human Resources or a Bachelors degree plus one year of related experience is required
• Solid proficiency in Word, Excel, PowerPoint and Outlook
• Must demonstrate strong interpersonal and communication skills, both verbal and written
• Ability to work independently and to exercise good professional judgment
• Strong initiative, proactive manner and persistence in follow-up
• Proven ability to work effectively under pressure in a fast-paced environment
• Must be flexible and responsive, willing to work long hours where required
• Possess strong organizational skills with a proven ability to prioritize
• A high level of attention to detail and accuracy
• Demonstrated business professionalism, respect for confidentiality and appropriate handling of sensitive information with tact, diplomacy and discretion
• Ability to work well in a team environment, including cross-functional teams
• Comfortable dealing with employees at all levels of the organization
• Processing letters and correspondence including proofreading
• Working with supervisors and providing support as it relates to our Company's Code of Conduct and Company Policies
• Assistance in planning of meetings and events
• Ad-hoc report creation
• Completion of specially assigned projects
• Proficiency level or Advanced Skill with Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Able to communicate in a professional and efficient manner
• Detail-oriented with excellent organizational skills
• Able to read, understand, and follow written and verbal instructions in English
• Perform quality work efficiently with minimal supervision
• Able to work flexible shifts and schedules, including some overtime
• Two year College Degree in a business related field is preferred
• Minimum of five years Administrative or Office Assistant experience
• Experience in Human Resource related position

Human Resources & Administrative Assistant Resume Examples & Samples

• A Bachelor's Degree or certificate in Human Resources or similar field with two to three (2 -3) years experience; or equivalent combination of education and experience
• Demonstrated experience with payroll administration and timekeeping procedures using excellent customer service skills
• Experience calculating over-time and monitoring leave balances. Knowledge of online payroll systems. Experience performing and analyzing payroll/timekeeping functions
• Knowledge of human resources policies and procedures, in the areas of recruitment, onboarding, and separations. In-depth knowledge of policies and procedures governing personnel, and administrative processes
• Demonstrated ability to analyze and make recommendations based on state, university, campus and divisional policy statements
• Skill in addition, subtracting, multiplying, and dividing whole numbers, fractions, and decimals. Skill in computing ratios, rates, and percentages
• Proven interpersonal and communication skills, both oral and written. Must have strong writing skills. Ability to proof and edit work. Ability to communicate clearly and effectively using well organized prose, correct grammar and spelling
• Proficient in the use and knowledge of computer systems, email, web-based applications, word processing, database and spreadsheet software (such as Word, Excel, PowerPoint, Outlook, Access, etc)
• Advanced computer skills, including Microsoft Office Suite programs (Word, Excel, PowerPoint, and Outlook) and Google Tools (Drive, Docs, Sheets, Forms)
• Familiarity with ADP (or another HRIS system) preferred
• Highly developed organizational and administrative skills, including effective time management
• Well-developed communication and interpersonal skills
• Ability to adapt to changing priorities with skill, accuracy and composure as well as an ability and willingness to understand and respond to team members’ needs, priorities and deadlines

Human Resources Administrative Assistant & Recruiting Coordinator Resume Examples & Samples

• Bachelor's degree with a strong academic record
• Ability to handle sensitive/confidential employee matters
• Consistently follows up and resolves all matters
• University degree in social sciences or business discipline
• 5 years of progressive HR experience in a corporate environment
• Ability to network with various in-country and corporate HR functions in order to ensure the coordinated delivery of services
• Assists with the completion of reference checks on those applicants whom the resort has identified as potential employees
• Assist applicants with the application process
• Create and maintain Associate files
• Answer phones and phone inquiries
• Assist associates with pay information,
• Highly motivated self-starter focused on quality, organization, guest service and teamwork
• Handle departmental responsibilities as appropriate to conserve executive-s time
• Assist with day to day operations of HR functions and duties
• Ability to handle the mix of routine and unexpected requests
• Maintain employee records
• Coordinate and manage training, training records, and training grants
• Assist with HR research and form, procedure, and policy creation and maintenance
• Coordinate HR projects (meetings, training, surveys, etc.)
• Take minutes at meetings
• Assist in payroll preparation
• Coordinate and schedule interviews
• Handle eye exam and safety glass requirements
• Conduct HR audits
• Updates job knowledge by participating in educational opportunities; reading professional publications, etc
• Prepares monthly Birthday list and Birthday Cards of the employees
• Prepares monthly Human Resources Department attendance sheet
• Follows up annual leaves as per HR Policy
• Prepares and distributes monthly annual leave and recuperation report to the Departments
• Controls petty cash account prepares expense claims
• Follows up health insurance procedures
• Completes all employment procedures (Contracts, Social Security, Notice of Employment, Notice of termination,Ek-1-2 , Status Change)
• Files all employee documents in the personnel files
• Prepares fringe benefits documents
• Prepares Discrepancy Report for Payroll Control
• Follows up the period of work & resident permits for expatriate employees
• Follows up Performance Evaluation Procedures as per HR Policy
• Gives information to all employee candidates about necessary documents and collects all documents
• Follows up and enters appraisal and warning letters to Personnel Program
• Arranges lockers for new employees and keeps proper record for the locking
• Makes necessary arrangement for Social Activities
• Prepares and follows up Contract Extension
• Informs the paymaster about the team members movement at the end of the month
• Prepares the monthly handicap status report to the Governmental Employment Office
• Follows up tests in the process of recruitment
• Makes weekly Cafeteria meal consumption report
• Team members transportation, prepare and arranges monthly payments
• Keeps the storeroom in order and tidy
• Distributes the related department copies of the forms which Human Resources
• University/College degree in a related discipline an asset
• Ability to focus attention on colleagues needs, remaining calm and courteous at all times
• Create and oversee HR Social Media
• Create effective communication through Electronic BB, Flyers, Invitations, etc
• Assist coordinating all Team Member events
• MS Office, basic to intermediate level on Excel, Access database
• Good written/verbal communication
• Work with HR/Payroll team
• Workers Comp
• Provides general administrative support to the HR Director and HR department leadership as needed
• Communicator of HR initiatives, policies and procedures to employee population
• Reviews, reconciles vendor invoices
• Coordinates special HR projects as assigned
• Troubleshoots with members of department to ensure procedure and projects are done efficiently and in a timely manner
• Organization, interpersonal, and communication skills and ability to deal effectively with a variety of people and situation
• Ability to maintain highly confidential information
• Ability to convey a positive image to applicants and employees
• Self-starter, ability to work independently and perform at optimum levels
• 1+ years of Human Resources related experience
• Bachelor's degree in Human Resources or equivalent experience
• Computer – proficiency in Microsoft Office
• Ability to utilize electronic mail system
• Communication – effective listening, speaking, and writing
• Knowledge of Applicant Tracking Systems preferred
• Answer multi-line telephone within two rings, convey messages and answer simple questions
• Maintain central filing for common forms and replenish HR forms inside and outside the office
• Maintain associate locker process and conduct monthly locker audits
• Prepares packets for new hire processing, new hire orientation and other misc. training and HR materials
• Processing change of address, change of name, change of marital status, etc
• Monitors and maintains Associate Programs to include: birthday & anniversary listings and cards, ASC bulletin boards, OSC and other postings as appropriate
• Handles all verbal and written verification of employment and post-employment
• Processes purchase orders and expense reports
• College Degree preferred. Preferably in hospitality or human resources management
• Must be able to work a variety of shifts, including weekends and holidays
• Maintain a professional business appearance, attitude, and performance
• Associates Degree required, Bachelor's Degree preferred
• Maintain professional demeanor throughout all communications
• Proficient in Microsoft applications including Word, Excel, Outlook and PowerPoint
• Daily maintenance of online on-boarding process
• Manage/maintain updates in Google Docs
• Maintenance of hard-copy personnel files, filing
• Perform audits of various HR related functions including pay, hours, on-boarding; reporting outliers and tracking corrections
• Assist with processing HR related documents including promotions, demotions, rehires, transfers, pay changes
• Perform data entry for background checks
• Assist with other areas of Human Resources department including benefits, leaves of absence, unemployment, recruiting, risk and safety
• Other duties/projects as needed
• Resourceful; problem solver
• Must be a people person and Customer Service oriented
• Able to prioritize
• Maintain confidentiality and discretion
• Self-starter able to work independently but also be a team player willing to jump in and help when needed
• Proficient in Excel, Word, Outlook
• Experience with Google Docs system a plus
• Prior HR experience is preferred but not a requirement. A strong desire to learn and grow in the position is definitely a must!

Related Job Titles

Human Resources Administrative Assistant Resume Sample

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Work Experience

• Performance management and improvement tracking systems
• Assisting with employee relations
• Compensation and benefits administration and recordkeeping
• Assisting with the day-to-day efficient operation of the HR office
• Maintain positive internal guest relations at all times
• Promote hotel activities involving associates utilizing Social Media platforms
• Answer telephone and effectively respond to all inquiries
• Complete benefit action forms
• Prepare monthly employee relations activities and distribute
• Screen applicants, process pre-employment and onboarding documentation
• Process paperwork for changes in employment status
• Assists incoming employees, managers or candidates and provides accurate information
• Answers questions, provides forms or directions. Refers all complex situations (complaints of harassment, etc) promptly to Director, Human Resources
• Monitors and follows up on time records and meal and break period reporting
• Communicates challenges to Director, Human Resources. Processes Payroll for the location assigned. Communicates with Centralized payroll representatives, managers and employees in regards to payroll
• This job interfaces with all U.S. LOB’s employees and senior management and external vendors
• Prepare work orders for maintenance repairs and distribute to Engineering.Monitor completion of work orders submitted
• Computer and printer, typewriter, telephone, pen/pencil, photo-copying machine,file folders, filing cabinet, facsimile machine
• Interior of hotel, in normal office conditions
• Provides support of the selection of new employees including arranging interviews, screening applicants, and writing and placing advertisements as necessary. Assists Human Resource Manager/Specialist in the training of new employees
• Ensure proper usage of software; maintain and ensure integrity of store data and employee data. Provides support of the selection of new employees including arranging interviews, screening applicants, and writing and placing advertisements as necessary. Assists Human Resource manager in the onboarding and training of new employees
• Constantly required to sit; frequently required to stand, walk, use fingers reach, talk, and hear; occasionally required to stoop, reach, and grasp
• Recruiting and staffing process

Professional Skills

• Demonstrate strong communication skills both verbal and written
• Excellent time management skills and the ability to plan, prioritize, and work on multiple concurrent projects or activities
• Excellent oral and written communication skills, ability to have strong interactions with employees and leaders
• Planning, organizing, and prioritization skills
• Strong organizational and multi-tasking skills, can balance several projects at once while maintaining quality of work and meeting deadlines
• Excellent writing, grammar, spelling and communication skills
• Self-starter with strong problem-solving skills with ability to work and make decisions independently

How to write Human Resources Administrative Assistant Resume

Human Resources Administrative Assistant role is responsible for interpersonal, computer, microsoft, organizational, word, basic, advanced, analytical, excel, software. To write great resume for human resources administrative assistant job, your resume must include:

• Your contact information
• Work experience
• Skill listing

Contact Information For Human Resources Administrative Assistant Resume

The section contact information is important in your human resources administrative assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

• First and last name
• Telephone number

Work Experience in Your Human Resources Administrative Assistant Resume

The section work experience is an essential part of your human resources administrative assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to. This section, however, is not just a list of your previous human resources administrative assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular human resources administrative assistant position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Human Resources Administrative Assistant resume experience can include:

• Coordinate training initiatives in conjunction with departments, Director, Human Resources and any Trainers by coordinating sessions, creating communications, and tracking participation and feedback
• Strong communication, interpersonal, and computer skills, to include MS Word and Excel
• Business experience – preferably recruiting experience
• Proven experience as an HR assistant or relevant human resources/administrative position
• Knowledge of effective reporting and tracking systems for project planning and execution
• Strong computer literacy including knowledge of Windows XP and Microsoft Office Suite of products including Word, Excel, and PowerPoint

Education on a Human Resources Administrative Assistant Resume

Make sure to make education a priority on your human resources administrative assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your human resources administrative assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

• School you graduated from
• Major/ minor
• Year of graduation
• Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Human Resources Administrative Assistant Resume

When listing skills on your human resources administrative assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical human resources administrative assistant skills:

• Well-developed and effective interpersonal skills; verbal and written communication skills
• Possess strong organizing and prioritizing skills
• Hiring preference is given to those with solid clerical experience and at least one to two years of Human Resources field experience
• Strong MS Office skills including Advanced Excel - ability to create your own spread sheets and manipulate information as needed (pivot tables, V& H look-ups)
• Set priorities and communicate effectively orally and in writing to meet deadlines
• Possess strong interpersonal and teambuilding skills

List of Typical Experience For a Human Resources Administrative Assistant Resume

Experience for human resources & administrative assistant resume.

• Independently coordinate and prioritize job responsibilities to meet changing priorities and deadlines
• Prioritize and maintain a high level of accuracy and flexibility as it relates to changing demands and organizational priorities
• Communicate professionally and effectively; verbally and in writing in English
• Experience: Previous administrative experience, preferably in the human resources area or supervisory hotel operations
• Prioritize workload; managing various projects and demands on a concurrent basis

Experience For Human Resources Administrative Assistant & Recruiting Coordinator Resume

• Support improvement of Operating Discipline through effective use of processes, tools and information
• Experience in supporting Human Resources department
• State experience providing administrative and/or human resource support in an office environment
• Experience with database maintenance using software such as Microsoft Access in order to produce query results and reports
• Experience with spreadsheet creation and maintenance using software such as Microsoft Excel to include formula calculations

Experience For Human Resources, Administrative Assistant Resume

• Quality - demonstrates accuracy and thoroughness, applies feedback to improve performance, monitors own work to ensure quality
• SAP or Workday experience
• Organize and prioritize a heavy workload in a fast-paced, demanding environment required
• Administrative experience in a Human Resources setting
• Experience working with Time and Attendance, HRIS systems and Payroll
• Multi-task and prioritize to meet tight deadlines

Experience For Human Resources Administrative Assistant Resume

• 2 – 4 years’ experience as Administrative Assistant
• Experience/knowledge of office management software such as Microsoft Office Suite
• Demonstrated ability to exercise discretion & maintain confidentiality
• Experience/knowledge of the recruitment and selection process
• Experience/education in Human Resources
• Experience/knowledge in Access databases
• As an Administrative Assistant/Secretarial experience
• Related HR experience in a fast paced, fulfillment environment
• Two years of relevant Administrative Assistant experience or at least two years of college courses focused in Human Resources
• Demonstrated ability to follow-through and complete tasks with minimal supervision
• Multi-task oriented with ability to handle multiple administrative priorities at any given time
• Previous office experience
• Experience/knowledge of TAL
• Experience in the HR field, OR
• Recruiting and staffing process, inclusive of interviewing and hiring of non-exempt associates
• Faxing, scanning and uploading documentation into various systems
• Tracking recruiting learning and development activities
• Establishing and organizing maintenance of department records, ensuring complete accuracy and confidentiality
• Assisting with employee relations, inclusive of organizing and executing hotel events
• Speaking, writing and reading in Spanish is required
• Entering requisitions into the applicant tracking system
• Compiling and tracking legal/compliance notices
• Conducting auditing/quality assurance of job postings
• Utilizing word processing and spreadsheet software to produce documents
• Reporting where formulas, pivot tables, special formatting, charts/graphs are utilized (Manpower, Headcount, etc.)
• Using self-guided initiative and working independently to provide a full range of administrative and clerical services for the Pascagoula Refinery
• Scheduling interviews and departmental meetings
• Drafting offer letters and miscellaneous correspondence
• Running weekly/monthly metrics/analytics report
• Documenting departmental processes and procedures
• Fielding general inquiry calls from employees, candidates, vendors and agencies
• Providing back-up support for HR department receptionist
• Managing the HR inbox, [email protected]
• Updating organizational charts on a monthly basis
• Entering expense reports
• Researching information online for special projects
• Handling vendor invoices
• Scheduling interviews, contacting candidates and coordinating availability with the department
• Scheduling ERMs, MRBs, and other various meetings as needed
• Supporting administrative efforts for several Human Resources teams (for example: The benefits team, especially during open enrollment)
• Working knowledge of Microsoft Access desirable
• Working knowledge of employment laws and practices
• Inform PBX when the HR office is closed during the day e.g. during the weekly HR meeting, daily morning briefing etc
• Maintain mail room to include receiving and sorting all incoming mail and route as appropriate as well as preparing all outgoing mail
• Coordinate the recruitment processes (job posting, application screening, scheduling interviews, conducting background checks, etc.)

List of Typical Skills For a Human Resources Administrative Assistant Resume

Skills for human resources & administrative assistant resume.

• Strong verbal and written communication skills including strong composition and grammar skills: basic math skills
• Strong interpersonal skills to work in a high-profile environment requiring discretion, judgment, tact, diplomacy and good humor
• Human Resources Administrative Assistant III - Successful demonstrated experience to take independent initiative and exercise good judgement in decision making
• Strong organizational skills and maintain a clean environment
• Strong organizational, detail-oriented, analytical, and follow-up skills required
• Strong employee relations’ skills
• Demonstrated ability to communicate and interact effectively with a wide variety of people required

Skills For Human Resources Administrative Assistant & Recruiting Coordinator Resume

• Excellent listening and verbal, written, and interpersonal skills
• Excellent interpersonal skills including the ability to interact with high profile public contacts and/or external customers
• Effective problem-solving skills and ability to manage multiple tasks
• Solid computer skills (MS Office including Excel, Word and Outlook)
• Intermediate to advanced MS Word and Excel skills, experience with an HRIS
• Strong Excel, Microsoft Access, PowerPoint, Word Skills

Skills For Human Resources, Administrative Assistant Resume

• Problem-solving skills with impeccable multi-tasking abilities
• Self-starter with decision-making, problem-solving, and analytical skills
• Analytical and problem solving skills Working knowledge of Continuous Improvement
• Effectively address inquiries from employees regarding HR policies, procedures, benefits and the collective bargaining agreement with a positive customer focus
• Strong knowledge and experience of applicant tracking or recruiting information databases/systems (Workday)
• Written communication - edits work for spelling and grammar, varies writing style to meet needs, presents numerical data effectively
• Basic analytical skills in interpreting data to ensure accuracy and integrity of data
• Strong proficiency in Word, Excel, Power Point, Outlook, and MS Office Suite experience, including HRIS systems

Skills For Human Resources Administrative Assistant Resume

• Communicate effectively with all levels of management and clients
• Able to effectively communicate with all levels of personnel and external contacts
• Great communication skills -- both verbal and written
• Demonstrated ability to distinguish between high and low priorities
• Demonstrated ability to apply good judgment
• Basic Computer skills required – MS Office
• Experience in an office environment or equivalent combination of education and experience
• Effectively communicate and interact various positions levels and personalities
• Demonstrated ability to multi task and prioritize work
• Knowledge of computer skills and relevant software such as MS Office Suite
• Prior Microsoft Access database experience
• Demonstrated ability to work efficiently under conditions of multiple deadlines and changing priorities to produce a large volume of high-quality material
• Proactive in problem solving with proven ability to multi-task and prioritize tasks
• Utilize proficient time management skills to plan, organize and coordinate the administrative aspects of all activities
• Strong customer service orientation including excellent verbal/written communication
• Highly accomplished organizational skills
• Highly motivated self-starter focused on quality, organization, guest service and teamwork. High level of written and verbal communication skills
• Data entry & review experience; strong attention to detail
• Be able to speak effectively before groups of customers or employees of organization
• Drilling industry experience
• Previous Administrative experience in a Human Resources setting
• Strong focus on customer service, responsiveness and listening
• Experience and proficiency using Invoice, Expense and Payroll systems
• Experience in Human Resource Administration
• At least one year of HR administrative experience
• Proven ability to work well in a fast paced environment with little direction
• HR administrative experience
• Experience with ADP Work Force Now system
• Experience with G Suite programs; Google Drive, Calendar, Gmail
• Prioritize and plan work activities, use time efficiently and develops realistic action plans
• Demonstrated ability to work on sensitive/confidential matters and data integrity
• Administrative support experience in a business office environment
• Experience/knowledge of RMS/PMIS
• ARIBA (eProcurement) experience
• Demonstrated knowledge of office management/administrative support practices and procedures required
• Demonstrated ability to handle confidential information with discretion required
• Prior exposure to HR policies and recruitment processes
• Administrative experience in a fast-paced, multi-tasking work environment required
• Multitask, with strong attention to detail
• Previous office adminstration experience
• Human Resources experience within generalist roles
• Equivalent experience
• Resourceful team-player, with the ability to also be effective independently
• Experience using Microsoft Word, Excel, PowerPoint, Access and Outlook
• Experience using KRONOS, SAP, & TALEO
• Experience with collective bargaining agreements
• Skilled in Microsoft office
• Very good command of English (both written and verbal)
• Good command of Microsoft Office knowledge
• Previous administrative experience preferably within the Human Resources space
• Three to five years of administrative assistant experience
• Administrative Support experience

List of Typical Responsibilities For a Human Resources Administrative Assistant Resume

Responsibilities for human resources & administrative assistant resume.

• Over three years of recent significant administrative and/or project experience demonstrating accurate keyboarding skills of 35 wpm required
• Experience in the HR field or related experience and/or training in similar environment
• Demonstrated accuracy in grammar, spelling and proofreading
• Effective interface with all levels of employees and management
• Handle multiple priorities from multiple sources
• Good problem solver to accomplish daily and project objectives

Responsibilities For Human Resources Administrative Assistant & Recruiting Coordinator Resume

• Demonstrated ability to be proactive, self-motivated, and driven
• Experience with Lawson or other enterprise resource planning (ERP) software
• Experience with UC policies, procedures and organizational structure, particularly pertaining to human resources administration and payroll
• Answer telephone calls according to standards, offering information, verifying present/past employment and handling personal calls for employees
• Schedule learning and development sessions and support event logistics including organizing materials and other meeting room needs
• Assist in the preparation of departmental reports by gathering, organizing, and summarizing information from a variety of sources
• Direct and maintain internal Applicant Tracking System (TMS) within WISG to include recruiting and posting staff positions

Responsibilities For Human Resources, Administrative Assistant Resume

• Acts as a resource for others, providing instructions on administrative functions and responding to routine request/inquiries on existing procedures
• New hire processing including ADP enrollment and processing I-9’s
• Exercise judgement, in accordance with parameters set by manager, in relieving Director of actions not requiring immediate attention
• Accumulates and organizes payroll information, while preparing and creating standard ad hoc reports that support other departments’ activities
• Coordinates, develops and processes payroll change forms as well as compiling and entering new employee information into the system
• Assists the Professional Development team with training coordination, course tracking, Green Week, surveys and various needs

Responsibilities For Human Resources Administrative Assistant Resume

• Assist with scheduling of meetings, traveling arrangements, trainings, etc
• Assist with researching different HR topics as necessary for new policy or updating of current policies in order to stay current with industry and compliance
• Professionally answer and respond to telephone inquiries by determining callers’ needs and specifications and handling
• Assist HR with credit card reconciliation by scanning and organizing all receipts
• Provide venue support by responding to and fulfilling requests for information via email, phone, and mail
• Contribute to our culture of working hard and having fun
• Assist Recruitment team with administrative tasks such as scheduling, managing background checks and drug screens, etc
• General correspondence, faxing, and copying
• Assists in supporting O&M hiring preparation
• Assist with enrolling and terminating associate’s benefits
• Develops, revises, and maintains record of corporate forms, including tracking all changes
• Oversees associates licensing and credentialing programs
• Serves as main point of contact for incoming and answering service calls
• Pick up, sort, and distribute Human Resources incoming mail. Distribute all outgoing mail this includes Federal Express and certified mail
• Maintain all active and terminated files and ensure filing is completed on a weekly basis. Also responsible for creating all new hire files
• Support Department personnel as needed including new hire orientation, training, leaves of absence, benefits and other employee related issues
• Work with Excel data (analyzing and scrubbing date in spreadsheets)
• An opportunity to transform Traditional Mining into future of Digital Mining
• Assist recruiting team in coordinating interviews
• Data entry of information into various systems (applicant tracking, HR policy library, etc.)
• Arrange all aspects of travel, keeping executives’ travel profile up-to-date, manage approvals, arrange flights, hotels, rental car and sedan service
• Multi task while answering calls, reviewing and responding to emails, assisting employees and candidates as they enter the Human Resources office, while maintaining composure
• Manage monthly recognition reception including nominations, presentation, invitations, RSVP’s, agenda and awards
• Ensure the cafeteria is well decorated during holidays and special events
• Possess high level of professionalism and integrity while maintaining the confidentiality of the office
• Make necessary maintenance service calls on mailing and shipment equipment
• Manage inventories and ordering processes for office supplies and equipment
• Screen telephone calls, incoming mail, and other correspondence
• Maintain calendar and appointments of Director, including travel arrangements
• Greet visitors to HR area, ensuring they are directed to appropriate personnel for assistance
• Management of daily administrative activities utilizing global and site HR tools and processes
• Schedule, coordinate, and participate in team meetings both as facilitator and contributing member
• Assists with the various employee discount coupons by contacting companies for coupons
• Monitor incoming mail and respond as appropriate
• Abilty to exercise independent judgement and discretion while performing various responsibilities
• Assist department in carrying out various Human Resources programs and procedures for all company employees
• Support Human Resources department performing a variety of administrative functions
• Order, receive and stock all office and kitchen supplies. Stock and straighten both kitchens each morning and afternoon
• Maintain confidential HR filing
• Receive catering deliveries and direct them to appropriate conference rooms
• Takes initiative in assisting area staff to ensure smooth daily operations (i.e., supplies, maintenance of common areas within the HR department, etc.)
• Fields HR inquiries and incoming calls
• Consults with employees and managers to address issues and root causes related to HR procedural and reporting or administrative requirements
• Assist with New Hire Orientation and onboarding processes
• Shadow during the interview process
• Assist in scheduling interviews and learn to screen candidates
• Assist with confidential company information requiring discretion, judgment, tact and diplomacy
• Assist with event planning for company lunches, outings, etc
• Create verification of employment letter and letter of invitation for employees working internationally
• Gathers and manages data as required to support budget monitoring, metrics and reports
• Coordinate On-The-Job Training program with the WIN Job Center
• Provide Manager’s Services training to new supervisors and managers

Related to Human Resources Administrative Assistant Resume Samples

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HR Administrative Assistant Resume Examples

Writing a great hr administrative assistant resume is important because it is one of the first things a potential employer will see when they are considering you for a position. It is your opportunity to make a good first impression and sell yourself as the best candidate for the job.

Create your resume Select from 7 professional resume templates

If you're looking for inspiration when it comes to drafting your own hr administrative assistant resume, look no further than the samples below. These resumes will help you highlight your experience and qualifications in the most effective way possible, giving you the best chance of landing the hr administrative assistant job you're after.

or download as PDF

Essential Components of an HR Administrative Assistant Resume

As an HR Administrative Assistant, your resume is a crucial tool for capturing the attention of potential employers. It should succinctly present your qualifications, experience, and the unique value you bring to the role. Below, we'll dissect the essential elements of an effective HR Administrative Assistant resume, offering insights and tips to help you craft a document that stands out in a competitive job market.

1. Contact Information

Your contact information is the gateway for employers to connect with you. Ensure it includes your full name, phone number, email address, and optionally, your location. Your email should reflect professionalism, ideally comprising your name. Consider adding your LinkedIn profile to provide a comprehensive view of your professional background.

Accuracy is paramount in this section to avoid missed opportunities due to incorrect contact details. Refrain from including personal details such as marital status, age, or religion, which are irrelevant to your job application and could lead to discrimination.

2. Objective Statement or Summary

An engaging objective statement or summary at the top of your resume can immediately capture an employer's interest. It should be concise and tailored to the HR Administrative Assistant role, emphasizing your relevant skills, experiences, and career aspirations. Use this section to differentiate yourself and make a compelling case for why you're the ideal candidate.

"Dedicated HR Administrative Assistant with over 5 years' experience in managing employee records, streamlining recruitment processes, and providing administrative support seeks to contribute to organizational efficiency and employee satisfaction in a dynamic HR role."

Remember, hiring managers often skim resumes, so make your summary memorable and honest, avoiding any exaggeration of your abilities.

3. Skills and Competencies

Highlighting your skills and competencies is crucial. Distinguish between hard skills, such as proficiency in HR software and knowledge of labor laws, and soft skills like communication and organizational abilities. Provide concrete examples of how you've applied these skills in a professional setting to demonstrate your capability.

4. Work Experience

Your work experience section should chronicle your professional journey, emphasizing roles and responsibilities relevant to HR. Use action verbs and quantify achievements where possible to convey the impact of your contributions. Tailor this section to showcase experiences that align with the requirements of the HR Administrative Assistant position you're targeting.

5. Education and Certifications

Detail your educational background, starting with your highest degree and including any relevant certifications or training. This section should not only list your qualifications but also connect them to the skills and knowledge essential for an HR Administrative Assistant.

6. Achievements and Accomplishments

Spotlight your measurable achievements in this section, aligning them with the needs of the prospective employer. This is your chance to showcase specific instances where you've added value, improved processes, or contributed significantly to organizational goals.

7. References

While often listed as "available upon request," having a prepared list of professional references can be advantageous. Include individuals who can vouch for your professional abilities and character, ensuring you have their consent to be listed as your reference.

By meticulously crafting each section of your resume, you can present a compelling narrative of your qualifications as an HR Administrative Assistant, positioning yourself as a strong candidate for the role.

Related Resume Examples

• HR Assistant
• Administrative Office Assistant
• Administrative Assistant
• Accounting Administrative Assistant
• Executive Administrative Assistant
• Office Administrative Assistant

Administrative Assistant Resume Guide & Samples

Looking for a new Administrative Assistant Position?

The first step to getting an interview is to make sure your resume stands out from the rest. To get there, we made a few Administrative Assistant resume samples and a full explanatory resume guide to make sure you start your resume based on proven examples.

You will be lined up for interviews in no time!

What you can read in this article

23 Administrative Assistant Resume Examples

(Free resume sample downloads are at the bottom of this page)

Administrative Assistant Resume Guide:

Resume sections.

1. Contact Information: Name, Address, Email Phone Number, Driver's license

2. Professional Summary: 1 – 3 sentences giving a broad overview of your background, years of experience as an Administrative Assistant, the industries you have worked in, and the people you have supported. (see below)

3. Employment History: Showcase your employment history. Include the company name, your title, the dates of employment, and a list of your daily responsibilities.

4. Education/ Certifications/ Coursework/ Training: It is not necessary to have any type of academic degree to be an Administrative Assistant. If you have a degree though, add it here!

5. Key Skills: List of key skills that you possess that align with the job descriptions you are applying for. (more on this later)

What to Highlight

There are a number of things that are important to highlight in your Administrative Assistant Resume. These will make sure potential employers know if you are a good fit.

The first thing to include in your resume is the type of industries you have worked in.

While the main clerical duties will be the same in nearly every company, some industries, like legal, require more specialized tasks.

Make sure you include the industries you have worked in throughout your resume, including in the summary at the top and in your professional experience section.

Next, you should explain who you have experience supporting. Some Administrative Assistants support executives, some support specific managers, and some support an office as a whole.

Under each position description, including who you were supporting. If you were supporting specific people, including their names, department, and titles, as well.

You also need to include the types of specialized tasks you are familiar with. If there was anything you were responsible for that was outside of the normal Administrative Assistant responsibilities, including arranging travel, running personal errands, or giving presentations, you will want to include that in your skill summary and in each position description.

Lastly, you should include the types of software and tools you know. This will probably include Microsoft Office products, including PowerPoint, Excel, Outlook, and Word.

This should also include any relevant hardware, such as printers, phones, and fax machines.

How to write a Professional Administrative Assistant Summary

Your Professional Summary, also known as a Career Objective, is the first thing an employer will read on your resume. It is essentially an appetizer to get them ready for what’s to come.

Since hiring managers are on a tight schedule and don’t have a lot of time to spend looking at each resume, you need to make sure you draw them in within the first few words.

Your Professional Summary should give the reader a broad overview of your past work experience, your areas of specialty, and what you are looking for in a position moving forward.

Start your professional summary with your title , such as Senior Administrative Assistant, followed by your years of experience .

Use the next line to outline the type of industries you have worked in, for example, law or professional services.

Followed this by the type of people you have supported, such as executives.

For the third line, add what responsibilities you are most proficient with, making sure to include the key responsibilities that are in the job descriptions you are applying for.

Administrative Assistant Career Objectives:

4 years of experience.

“Administrative Assistant with 4 years working for a staffing & recruiting company. Extensive experience supporting sales, recruiting, and managerial personnel. Known by peers and supervisors for the ability to accommodate office visitors, schedule and facilitate meetings, and inventory and order office supplies.”

10 Years of Experience

“Senior Administrative Assistant with 10 years in the law and professional services industries. Extensive experience supporting attorneys, executives, as well as offices as a whole. Known for a superior ability to organize schedules, make travel arrangements, and maintain a rigid filing system.”

Administrative Assistant Responsibilities

After finishing your Professional Summary, it’s time to move on to your Professional Experience section.

If you are going with a chronological resume format, you are going to start with your most recent position at the top.

For each position, include the name of the company you worked for, your position title , the dates of employment (including month and year), and a list of your daily responsibilities .

Even if you were doing the same thing at different companies, don’t repeat responsibilities in your position descriptions. Instead, divide the responsibilities up so you don’t have the same list of tasks over and over again.

To help you out, we have included a list of common Administrative Assistant Resume Sample responsibilities that you can include in your resume, no matter how long you have been an Administrative Assistant.

• Creating and analyzing spreadsheets detailing relevant office metric
• Answering and directing phone calls, taking messages when necessary
• Scheduling and organizing meetings, both in and out of the office
• Managing documents and files in an organized filing system
• Operating a range of office equipment, including printers, fax machines, laminators, and copiers
• Sending and receiving mail and packages
• Making and coordinating travel arrangements, including hotels, flights, and car transfers
• Taking inventory of and ordering new office supplies on a regular and ad hoc basis
• Coordinating interviews for internal hires and following up with candidates on the response
• Preparing business correspondences, including meeting agendas and presentations

Administrative Assistant Resume Skills

Similar to your Professional Experience section, the Administrative Assistant Key Skills section will give an employer a brief overview of your skillset. The Key Skills section is a great place to show off both your functional and technical expertise.

Pay special attention to the qualifications listed in the jobs you are applying for and make sure you include those in your Key Skills section (if you have them, of course!).

To help you get an idea of what employers are looking for, we have included some Administrative Assistant Key Skills below.

Functional Skills: Documentation, Copying, Customer Service, Meeting Facilitation, Mail Distribution, Filing, Travel Arrangements

Technical Skills: MS Office, PowerPoint, Excel, Outlook, Copy Machine, VoIP Phones, Fax Machine To give your Key Skills section some additional weight, you may choose to list ‘Beginner, ‘Proficient’, or ‘Expert’ next to each of the listed skills.

Quantifying Your Resume

Employers love numbers because it makes your experience feel more tangible. When writing your resume, if you can answer the questions, “How much?” or “How many?” , you should include that number in your resume. For instance:

• How many employees did you support?
• How many phone calls did you take a day?
• How many meetings did you organize a week?

The Importance of Soft Skills

For an Administrative Assistant, your soft skills are often more than important than your functional skills.

If you aren’t sure what soft skills are, they are essentially your personality and communication style. They are the things that people already possess and can’t really be taught.

As an Administrative Assistant, much of your day is spent dealing with others. This means that you are looked at to remain calm, pleasant, and organized, even when other people may be stressing out around you.

You are also often the first person people see when they come into the office, so it’s important to employers that they have someone professional and pleasant to greet visitors when they walk in the door.

To show employers that you have the soft skills they are looking for, try to incorporate these into your profile, key skills, and cover letter sections:

• Professional
• Problem Solver

Administrative Assistant Resume Keywords

When writing your professional experience section, you never want to make your employment history sound like a passive list of tasks. Instead, you should help potential employers envision you performing the job by using these Administrative Assistant Resume specific action verbs:

Cover Letters & Thank You Notes

Click the images below to learn how to write and download an Administrative Assistant cover letter . Done with your resume and ready to interview? Then you might be looking for a good Thank You Note .

Finalizing your Resume

Congrats! You now have a sparkling new Administrative Assistant Resume Sample! But wait… we aren’t quite done yet. Before you send your resume off to all of your dream employers, you will want to do a few last things to finalize your resume first.

The first thing is to check the formatting. You need to make sure you use the right font and to check that all of your sections are perfectly aligned.

The more important step is to proofread!!

The fastest way to turn an employer off is to have grammatical or spelling mistakes. Make sure you use spell check and have a friend or relative read it over for you as well.

Okay, your resume is good to go. So save it in both Word docx and pdf format. Send it off to those fun new companies in town. And put your interview suit on!

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5 Amazing hr administrative assistant Resume Examples (Updated 2023) + Skills & Job Descriptions

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Hr administrative assistant: resume samples & writing guide, employment history.

• Prepare and submit reports related to personnel activities
• Monitor compliance with labor laws and regulations
• Assist with other administrative tasks as needed
• Prepare HR documents, such as employment contracts and new hire packets
• Monitor and maintain HR databases
• Maintain personnel records
• Manage employee relations issues
• Monitor employee attendance

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• Administer employee onboarding and orientation
• Prepare and update employee handbooks
• Assist in the recruitment process by scheduling interviews, conducting reference checks, and preparing job postings
• Prepare and process termination paperwork
• Handle employee inquiries and provide guidance on HR policies and procedures
• Coordinate employee training and development programs

Professional Summary

Not in love with this template? Browse our full library of resume templates

Table of Content

• Introduction
• Resume Samples & Writing Guide
• Resume Example 1
• Resume Example 2
• Resume Example 3
• Resume Example 4
• Resume Example 5
• Jobs Description
• Jobs Skills
• Technical Skills
• Soft Skills
• How to Improve Your Resume
• How to Optimize Your Resume
• Cover Letter Example

hr administrative assistant Job Descriptions; Explained

If you're applying for an hr administrative assistant position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers. When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

hr administrative assistant

• Control the admin’s budget.
• Responsible for purchasing issues (starting from receiving the approved request form till PR and/or PO issuance with supporting documents attached and filing) includes (uniform, assets, stationary, printing, …).  
• Liaise with finance department for office utilities payment requests and supporting documents. 
• Responsible for telecommunications daily and monthly activities and renew the offers. 
• Responsible for office maintenance, housekeeping activities and office utilities.
• Supervise office boys, housekeeping and security (attendance, checklists and appearance).
• Receive and dispatch couriers, recording and monthly reporting Arrange travel activities (accommodation – booking tickets – transportation -expenses). 
• Serve notifying employees of any changes in their terms of employment.
• Answering questions from employees.
• Attending recruitment interviews as a panel member.
• Ensuring that appropriate HR policies and procedures are in place.
• Updating the HR calendar.
• Answering telephone calls relating to HR issues.
• Receiving and tracking employment applications.
• Reviewed documentation of the staffs’ eligibility information for Study Grant Application 
• Writing up eye-catching job adverts.
• Overseeing the human resource database.
• Ordering stationary that will be used in the HR department.
• Prepared new hire classes including orientation and packets
• Coordinated exit interviews and termination procedures
• Coordinated paperwork and appointments with HR Manager
• Assisted in benefits administration, including enrollments and terminations
• Track and sign out visitor temporary badges
• Hand out applications to applicants and explain different job positions in both English and Spanish
• Maintain employee personnel files and departmental records
• Maintain employee records
• Update HR databases (e.g. new hires, separations, vacation and sick leaves)
• Process employees’ requests and provide relevant information
• Post job ads on careers pages and process incoming resumes
• Provide job candidates by screening, interviewing, and testing applicants; notifying existing staff of internal opportunities; maintaining personnel records; obtaining temporary staff from agencies.
• Coordinating office activities and operations to secure efficiency and compliance to company policies
• Supervising administrative staff to ensure performance

hr administrative assistant Job Skills

For an hr administrative assistant position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few. Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

• Microsoft Office
• Data Analysis
• Customer Service
• Office Management
• Bookkeeping
• Accounts Payable/Receivable
• Calendar Management
• Receptionist Duties
• Word Processing
• Document Preparation
• Records Management
• Email Management
• Multi-tasking
• Telephone Skills
• Database Management
• Document Control.

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently. Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

• Communication
• Interpersonal
• Time Management
• Problem Solving
• Decision Making
• Critical Thinking
• Adaptability
• Organization
• Public Speaking
• Negotiation
• Conflict Resolution
• Attention to Detail
• Self-Motivation
• Stress Management
• Collaboration
• Strategic Thinking
• Emotional Intelligence
• Flexibility
• Reliability
• Professionalism
• Computer Literacy
• Project Management
• Presentation
• Written Communication
• Social Media
• Troubleshooting
• Quality Assurance
• Supervisory
• Risk Management
• Documentation
• Financial Management
• Visualization
• Business Acumen
• Process Improvement
• Relationship Management.

How to Improve Your hr administrative assistant Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Provide your Contact Information and Address Year Gaps

Always explain any gaps in your work history to your advantage..

• Employers want to know what you've accomplished, so make sure to explain any gaps using a professional summary.
• Adding extra details and context to explain why you have a gap in your work history shows employers you are a good fit for the position.

How to Optimize Your hr administrative assistant Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

• Moniter and maintane HR databases
• Administer employee onboarding and orientaion
• Prepare HR documents, such as employement contracts and new hire packets.
• Prepere and proccess terminaton paperwork
• Assist with other administrative tasts as neded
• Administer emplyee onboarding and orentation
• "I went to the store and bought some food"
• "I went too the store, and bought some food!"

Include Job Descriptions and Avoid Bad Grammar

Avoid sending a wrong first impression by proofreading your resume..

• Spelling and typos are the most common mistakes recruiters see in resumes and by simply avoiding them you can move ahead on the hiring process.
• Before submitting your resume, double check to avoid typos.

hr administrative assistant Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an hr administrative assistant position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.

Greetings Microsoft Hiring Team

As a Hr Administrative Assistant with a proven track record of success in Administrative & Clerical, I am excited to apply for the Chief Hr Administrative Assistant position at Microsoft. I believe that my skills and expertise would make a valuable contribution to your team.

Throughout my life, I have pursued my passion for Customer Service and have gained experience in this field as a result. This experience has given me valuable skills such as Project Management and Data Analysis, which I am excited to bring to this position. I am eager to work with a team that shares my enthusiasm as a Hr Administrative Assistant and help your organization achieve its well determined goals.

I cannot stress enough how thrilled I am about the chance to join a team of like-minded individuals who share my values and passion for this amazing field. Thank you for considering my application and I hope for the chance to work together.

Showcase your most significant accomplishments and qualifications with this cover letter. Personalize this cover letter in just few minutes with our user-friendly tool!

Related Resumes & Cover Letters

Contemporary

Professional

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Administrative Assistant Resume Template and Examples for Job Applications (2024)

September 10, 2024

Administrative assistants play a crucial role in keeping businesses and organizations running smoothly. They are responsible for tasks like scheduling meetings, managing office communications, and supporting team members with various administrative duties. Whether you're working in a small office or a large corporation, having a clear and well-structured resume is essential to showcasing your organizational skills and attention to detail.

In this article, we’ll provide administrative assistant resume examples and templates, highlighting what it takes to create a resume that stands out to hiring managers. These tips will also apply to similar job titles like office assistant, executive assistant, or receptionist.

Looking for general resume tips and tricks? Check out Bandana’s 101 guide to writing the perfect resume .

Administrative Assistant Resume Examples

Administrative assistants play a vital role in the smooth functioning of businesses and organizations across industries. They handle a variety of tasks, such as managing schedules, organizing files, handling correspondence, and providing support to team members. Strong organizational skills, attention to detail, and proficiency in office software are essential for excelling in this role. Individuals who are proactive, adaptable, and capable of multitasking often thrive as administrative assistants.

Because administrative assistants support multiple departments, they must be able to communicate clearly and prioritize tasks effectively. They often serve as the first point of contact within the office, so strong interpersonal skills are key. A person who enjoys organizing, problem-solving, and supporting others in achieving their goals would likely be a good fit for this position.

For job-seekers looking for administrative assistant roles, having a strong resume is a crucial step toward securing an interview. Whether you are just starting out or have years of experience, your resume is your first opportunity to make a lasting impression. Next, we’ll showcase administrative assistant resume examples, along with downloadable templates to help you tailor your resume to your experience level.

Ideal Administrative Assistant Resume Example:

This resume works well for someone with extensive experience in administrative support roles, showcasing both their skills and impact on the organizations they've worked for.

• Strong professional summary : The opening summary highlights over 6 years of experience and key skills like organization and communication, giving recruiters a quick sense of the candidate’s capabilities.
• Clear accomplishments : Specific achievements are included, such as "improved overall efficiency by 20%," which quantifies the value the candidate brought to their role at Harrison Corp.
• Diverse skill set : The resume lists both hard and soft skills, such as proficiency in Microsoft Office and strong teamwork, ensuring the candidate's adaptability to various office environments.

Overall, this resume stands out due to its balance of experience, clear accomplishments, and relevant skills for administrative roles.

DOWNLOAD THIS EXAMPLE: Click to download this specific example administrative assistant resume.

Experienced Administrative Assistant Resume Example:

This resume works well for someone with adequate experience, even if some of that experience comes from roles outside of traditional administrative work.

• Relevant transferable skills : The candidate’s time as a customer service representative shows strong communication and problem-solving skills, which are crucial in any administrative position.
• Experience in scheduling and coordination : As seen in both the customer service and office clerk roles, the candidate has hands-on experience scheduling appointments and maintaining records, key tasks for administrative assistants.
• Adaptability and learning : The resume highlights the candidate’s ability to quickly learn new software like CRM systems and Microsoft Office Suite, proving they can adapt to changing office environments.

In particular, this resume stands out by showcasing transferable skills and relevant administrative tasks that are applicable across different industries.

Less Experienced Administrative Assistant Resume Example:

This resume works well for someone who has some relevant experience but is still early in their administrative career.

• Relevant junior role : Experience as a junior administrative assistant at Bright Media Corp shows the candidate has started building foundational skills, such as managing electronic files and assisting with scheduling.
• Transferable skills from prior jobs : Experience from a non-administrative role, like barista, highlights early-stage administrative skills such as organizing shift schedules and handling cash transactions, which demonstrate time management and multitasking abilities.
• Clear focus on communication : Both roles emphasize communication skills, from responding to inquiries in an office setting to delivering quality customer service in a café, which are essential in an administrative role.

Combining relevant administrative experience with transferable skills from other fields is what this resume does to stand out from the others.

No Experience Administrative Assistant Resume Example:

This resume works well for someone with limited or no prior professional experience but demonstrates strong transferable skills and relevant activities.

• Relevant volunteer experience : The candidate’s role as a Student Union volunteer highlights key administrative tasks such as scheduling meetings and managing documentation, which are applicable in an office setting.
• Proficiency in essential tools : Familiarity with Microsoft Office Suite, gained through coursework, shows the candidate is ready to handle essential administrative tasks.
• Strong organizational and communication skills : Event planning and coordinating charity drives demonstrate organizational ability and professional communication, both valuable in an administrative role.

This resume does well by effectively showcasing transferable skills and relevant volunteer experience, despite the lack of formal work experience.

How to Further Improve Your Administrative Assistant Resume

Start your resume introduction strong.

The introduction to your resume is crucial because it immediately captures the hiring manager's attention and gives them a quick summary of who you are and why you're applying. A strong introduction should clearly state why you’re interested in the administrative assistant position and highlight any notable experience you have in similar roles.

In just a few sentences, connect your skills and accomplishments directly to the job description, ensuring that the reader understands how you can contribute to their organization. This section sets the tone for the rest of your resume and helps position you as a great fit for the role.

Include only the most relevant work experience

Your work experience section should clearly outline your most relevant roles, starting with your most recent job. It’s important to emphasize experience that directly relates to administrative tasks, such as managing schedules, handling office communications, or coordinating events. For those with prior administrative experience, highlight specific achievements like improving office efficiency or implementing organizational systems.

If you have experience in other fields, include roles that demonstrate transferable skills like organization, communication, or problem-solving, even if the job itself wasn’t directly administrative. These skills are essential for an administrative assistant and can help set you apart from other candidates.

List your education & certifications details clearly

Education and certifications can be important in demonstrating your qualifications. Include your highest degree, relevant coursework, and any certifications in office management or administrative software (such as Microsoft Office Suite or CRM systems). For entry-level positions, your education may play a larger role in showing your readiness for the job.

Additionally, listing soft and hard skills, such as proficiency in office software, organizational abilities, and communication skills, will provide hiring managers with a well-rounded view of your capabilities. Don’t forget to mention personal interests that showcase valuable soft skills, like leadership or teamwork, as seen in earlier examples.

Preparing Your Administrative Assistant Resume for Job Applications

By following the advice provided in this article, you’ll be better equipped to create a resume that stands out to employers and maximizes your chances of landing your next administrative assistant role. Don’t forget to use the downloadable templates and examples provided to tailor your resume for success.

Ready to continue your job search for administrative assistant jobs or other positions? Check out Bandana job search — the best way to find a better job.

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Administrative Assistant Resume

Published on September 9th, 2024

An administrative assistant is the crucial support for any organization who will be responsible for communications, scheduling, and even record keeping in the smooth running of business. It is, therefore, very important to tailor an effective resume for an administrative assistant position showcasing your strengths and experiences in vivid detail.

Check out the free templates of administrative resumes with a detailed approach on how to write an effective one.

Format of the Resume is Crucial

To get started with your resume effectively, it is important first to choose an appropriate type for your administrative assistant position. In such cases, the reverse-chronological format is common because it reflects your work experience, highlighting how much your career is growing.

Reverse-chronological: This refers to the format where your most recent work experience comes first, and this is what most employers prefer.

Functional : If you are making a transition into administrative roles or have breaks in work, then a functional skills-based resume would be effective to show your relevant skills. 

Combination : People who have much experience find the combination format that intertwines both functional and chronological very effective.

Start off with a Great Summary

Your resume needs to start off with a good professional objective. It is going to be the elevator pitch-one paragraph summarizing your experience, your skills, and your career objectives.

Example:  "Detail-oriented and organized administrative assistant with over 5 years of experience supporting executives in fast-paced environments. Adept at managing schedules, organizing events, and handling correspondence with proficiency in Microsoft Office Suite and CRM systems. Seeking to leverage proven office management skills to help drive efficient business operations ."

Read more: Product manager resume

Embrace Your Key Skills

Administrative assistants require a vast range of skill levels, from technical to interpersonal communication. In this section, be sure to highlight the key competencies you bring to the table.

Some examples of skills an individual may list include, but are not limited to:

• Time management: The ability to handle numerous projects and deadlines all at once.
• Office software: MS Office Suite, Google Workspace, etc.
• Communication: Verbal/written-telephone/email etiquette.
• Problem-solving: Effective at troubleshooting office-related issues and coming up with quick solutions.
• Data entry & organization: Ability to maintain effective records accurately.
• Event planning: Arranging meetings, events, and travel.

Emphasize Your Work Experience

When it comes to your work experience section, this should reflect value delivered to former employers. Again, in bullet points, list your main responsibilities and achievements; anywhere possible, quantify your achievements.

Examples: 

• ABC Corp | Administrative Assistant | Jan 2019 – Present
• Ensured effective C-suite executive meetings, communications, and travel scheduling through the management of a shared daily calendar and booking schedule for three executives.
• Spearheaded monthly staff meetings and quarterly company-wide events, improving the participation rates by 20%.
• Developed and updated detailed filing systems for client information, reducing data retrieval time by 35%.

Include Your Education

For an entry-level administrative assistant, most companies only require a high school diploma or its equivalent. However, any additional education beyond that-such as the attainment of an associate's degree or certification in office administration-can show distinction from other applicants.

• Associate's Degree in Business Administration | XYZ Community College | 2017
• Certification in Office Management | National Association of Administrative Professionals | 2018

Check out the free templates for general manager resumes

List the Relevant Certifications

Certifications can prove that you are committed to your profession and enhance your credibility. Enumerate all the certifications related to administration or office management that you have acquired.

Examples of Certification

• Microsoft Office Specialist Certification
• Certified Administrative Professional
• Office Management Certification

Tailor Your Resume to the Job Description

One of the crucial tips in writing resumes is that your resume should be tailored to a certain job. Carefully read the posting and include some of the keywords and phrases from the job posting into your resume. This will let your resume get through the ATS and catch the eye of the hiring manager.

Create a Cover Letter

Since there are a number of applications for the position of administrative assistant, therefore, attach a cover letter which accompanies your resume. You can elaborate on your experience in such a letter and let them know why you're a good fit for the position.

Proofread is Important 

Attention to detail is perhaps one of the most vital skills that any administrative assistant has to possess. And it should go without saying in your resume. There can be no typo, grammatical error, and discrepancy in formulating. A shiny, no-mistakes resume speaks much for your professionalism.

Final Words

Your path to that ideal administrative assistant job begins with the penning of an administrative assistant resume that outlines your experience, skills, and professionalism. Keep it concise, make sure it aligns with the job description, and make sure your achievements are quantitative where possible. Following these tips will help you on this journey of creating a strong impression with your resume.

Tomsy Thomas

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Job-Winning Virtual Administrative Assistant Resume Example & Tips

Our Resumes are featured in

• • Served as the first point of contact for over 150 customer inquiries daily, demonstrating excellent phone etiquette and customer support.
• • Conducted data entry tasks with high accuracy, maintaining precise records for all administrative activities and reducing errors by 20%.
• • Organized and managed team schedules efficiently, ensuring all appointments and meetings were conducted on time, enhancing daily workflow by 15%.
• • Provided personal assistant duties to upper management, managing calendars and coordinating travel arrangements, resulting in seamless operations.
• • Implemented a new filing system that increased document retrieval speed by 30%, contributing to a more organized workplace.
• • Developed and executed a training program for new administrative staff, reducing training time by 25% and improving team efficiency.
• • Resolved over 200 customer issues per week through various communication channels, maintaining a customer satisfaction rate of 95%.
• • Assisted in data entry tasks, ensuring accurate input of customer interactions into the CRM system, which enhanced data integrity by 15%.
• • Scheduled and confirmed appointments for service calls within a 24-hour window, improving scheduling efficiency and customer satisfaction.
• • Collaborated with cross-functional teams to streamline customer support processes, reducing resolution time by 20%.
• • Prepared detailed reports on customer feedback, providing valuable insights to improve service quality and operational efficiency.

Virtual Administrative Assistants provide the backbone to both small businesses and major corporations, seamlessly handling tasks that keep operations flowing. Their importance grows as more companies leap into the digital space, seeking skilled individuals who can juggle diverse responsibilities from remote locations. Their work ensures that executives and teams stay focused on bigger-picture initiatives without getting bogged down by daily administrative tasks.

So, what skills and abilities do Virtual Administrative Assistants need? Top-notch communication skills, impeccable organizational habits, and proficiency with various digital tools are just a few. They are also valued for their ability to manage schedules, handle correspondence, and coordinate projects with efficiency.

Your Virtual Administrative Assistant resume must highlight these critical skills to catch potential employers' eyes and demonstrate your readiness to excel in this dynamic role.

How to Structure a Job-Winning Virtual Administrative Assistant Resume

To craft an outstanding resume for a Virtual Administrative Assistant, certain sections must be included to ensure you stand out to potential employers.

• Contact information: As one of the first things employers will see, your contact information must be easy to find and accurately listed. Use a professional email address, phone number, and physical address. Include links to relevant online profiles, like LinkedIn, for added value.
• Professional summary: Summarize your background in a few sentences to grab the employer's attention right away. Focus on what makes you unique, and highlight your key skills and experience. Make sure this section sets the tone for the rest of your resume.
• Work experience: Employers want to see a detailed history of your past roles to understand your capabilities. List your work experience in reverse chronological order, starting with your most recent job. Be sure to include detailed bullet points that describe your responsibilities and accomplishments.
• Skills: Highlighting your key skills is fundamental for showing that you're the right fit for the job. Include both technical skills, like proficiency with specific software, and soft skills, like effective communication. Tailor this section to match the job description as closely as possible.
• Education: Your educational background helps employers see if you have the foundational knowledge needed for the job. List your degrees, institutions, and graduation dates. Include any relevant certifications to showcase additional qualifications.

In addition to these main sections, consider adding the following additional sections to further enhance your resume.

• Certifications: Including a certifications section can give you a competitive edge, especially if they are industry-recognized and relevant to administrative tasks. List any certifications you have earned, along with the issuing organizations and dates. This shows your commitment to continual learning and professional development.
• Professional affiliations: Showcasing professional affiliations demonstrates your active involvement in your field and your dedication to staying current with industry trends. List any relevant organizations you belong to, along with your role or membership status. This can be especially useful for building credibility and networking opportunities.
• Volunteer work: Highlighting volunteer work can show potential employers that you are community-minded and possess additional skills. Describe your roles, responsibilities, and the impact of your volunteer efforts. This can provide a fuller picture of who you are as both a professional and a person.

Top Hard Skills for Virtual Administrative Assistant Resumes

• Microsoft Office Suite
• Google Workspace
• Calendar Management
• Email Management
• Document Preparation
• CRM Software
• Virtual Meeting Platforms
• Social Media Management
• Basic Bookkeeping

Top Soft Skills for Virtual Administrative Assistant Resumes

• Communication
• Time Management
• Organizational Skills
• Problem-Solving
• Attention to Detail
• Multitasking
• Adaptability
• Self-Motivation
• Customer Service
• Reliability

Top Action Verbs for Virtual Administrative Assistant Resumes

• Coordinated
• Streamlined
• Facilitated
• Implemented

Frequently Asked Questions

How long should my virtual administrative assistant resume be.

Your Virtual Administrative Assistant resume should ideally fit on one page if you have less than 10 years of experience. For those with more extensive careers, extending to two pages can be acceptable, but try to be as concise as possible while including all relevant details. Keeping it brief helps hiring managers quickly grasp your qualifications and assess your fit for the role.

What is the best format for a Virtual Administrative Assistant resume?

The reverse-chronological format is often the best choice for a Virtual Administrative Assistant resume. This format places your most recent work experience at the top, making it easy for employers to see your career progression and current relevance. It highlights consistent employment and allows you to prominently feature your latest or most relevant job roles, which is crucial when applying for administrative positions.

What should I highlight on my Virtual Administrative Assistant resume to stand out?

Focus on your ability to manage multiple tasks efficiently, proficiency with productivity software like Microsoft Office or Google Workspace, and experience with virtual communication tools such as Zoom or Slack. Showcasing your organizational skills, adaptability, and high level of tech-savviness can make you a standout candidate. It's also beneficial to mention any specific achievements, such as streamlining processes or managing schedules for high-level executives.

What are some ways to quantify my experience on my Virtual Administrative Assistant resume?

Quantifying your experience can significantly elevate your resume's impact. Mention the number of executives you've supported simultaneously, the percentage by which you improved efficiency, or the volume of correspondence and appointments you managed weekly. For instance, saying you

What is a 2D Animator resume?

A 2D Animator resume is a document that highlights the skills, experience, and education of a person interested in working as a 2D animator. It provides potential employers with information about the individual's animation skills, software proficiency, projects they have worked on, and any relevant certifications or accolades.

What should be included in a 2D Animator resume?

A 2D Animator resume should include sections such as a summary statement, skills section (including software proficiency), work experience, education, relevant projects or portfolio, and any additional certifications or training. It is important to tailor the resume to the specific job requirements and highlight key achievements or responsibilities in previous roles as an animator.

What are some essential skills for a 2D Animator?

Some essential skills for a 2D Animator include proficiency in animation software such as Adobe Animate, Toon Boom Harmony, or Synfig Studio. Knowledge of principles of animation, such as timing, spacing, and motion arcs, is also crucial. Additionally, artistic skills, attention to detail, and the ability to collaborate effectively with a team are highly valued in the field.

For more inspiration, why not check out our free resource of job-focused resume examples?

Virtual Personal Assistant

There's something truly magical about Virtual Personal Assistants (VPAs). They're the unsung heroes behind many successful professionals, making busy lives more manageable. Your VPA can handle tasks from scheduling meetings to sending emails, often saving you countless hours. A great VPA must have excellent organizational skills and technical knowledge to utilize various software tools. They will be valued for their communication prowess and ability to multitask efficiently. When crafting your Virtual Personal Assistant resume, remember to highlight these critical abilities to stand out from the crowd.

Virtual Event Planning Assistant

Virtual Event Planning Assistants are the unsung heroes behind your seamless online experiences. They bring order and elegance to the chaos of digital event management, ensuring everything runs like clockwork. Their expertise turns your vision into a reality, making each virtual gathering unforgettable. To excel, they need top-notch organizational and communication skills. They are valued for their ability to handle logistics, troubleshoot technical issues, and multitask under pressure. When you create your Virtual Event Planning Assistant resume, showcasing these skills is crucial for standing out in a competitive market.

Virtual Data Entry Assistant

The Virtual Data Entry Assistant is the unsung hero in your growing business. Your success leans on their ability to manage, sort, and input critical data accurately. Employing these experts can save you time, reduce errors, and let you focus on big-picture goals. You should look for someone with stellar data entry skills, attention to detail, and the ability to work with minimal supervision. Their adeptness with databases and spreadsheets makes them invaluable in executing daily administrative tasks. An effective Virtual Data Entry Assistant resume should clearly highlight these competencies to make you stand out as a strong candidate.

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Administrative Assistant III, Health Sciences at Santa Rosa Junior College

Application Deadline

9/25/2024 11:59 PM Pacific

Date Posted

Number of openings, length of work year, employment type.

Administrative Assistant III, Health Sciences

Santa Rosa Junior College

Salary: $5,673.00 - $6,900.00 Monthly

Job Type: Classified

Job Number: 21-01409

Location: Santa Rosa, CA

Department: Health Sciences

Closing: 9/25/2024 11:59 PM Pacific

Description

FILING DEADLINE: September 25, 2024

Please note: Only completed applications from applicants that meet minimum qualifications for this position will be forwarded to the search committee. Materials and applications will not be accepted after the filing deadline. It is the applicant's responsibility to be sure that ALL required materials, noted under application procedures section of this job announcement are submitted by the filling deadline in order to be given consideration. Please contact the Human Resources staff assigned to this recruitment (see the more about SRJC section of the job announcement) if any questions.

COMPENSATION AND BENEFITS:

• Salary Range: $5,673.00 - $6,900.00 per month (23/24 Classified Salary Schedule); maximum initial placement at mid-range, which is $6,260 per month (placement within this range is based on assessment of previous experience as documented in application materials).

• Fringe Benefits: The District offers a competitive health & benefits package for employees and eligible dependents. You can learn more on our https://hr.santarosa.edu/benefits.

• Leave/Holiday time: Full-time classified Unit members earn 8 hours of sick leave and start off accruing hours of vacation for each month worked (accrual rate increases after first year of employment and rates are pro-rated for part-time employees). Employees are also compensated for holidays recognized by the District (18 holidays/year, pro-rated for part-time employees).

JOB DESCRIPTION:

Under general supervision, perform administrative duties requiring initiative, independence, and confidentiality in more than one of the areas of office management, fiscal management, customer relations or other specialized services; may serve as the lead worker for other classified staff within the department(s) or area(s); supervise and organize the work of student employees and short term, noncontinuing personnel; and perform related work as required.

This is a regular, full-time (1.0 FTE), 12-months per year, classified position. The tentative work schedule will be Monday through Friday from 8:00am - 5:00pm. This position is contingent upon funding and Board approval.

The Administrative Assistant III classification coordinates campus, departmental or area administrative tasks of a highly complex nature; provides administrative and clerical support to assigned supervisor(s); initiates and recommends changes in procedures as required; provides technical assistance to others; and coordinates complex projects. Typically, this classification will support a relatively large and complex area(s)/department(s).

DISTINGUISHING CHARACTERISTICS:

The Administrative Assistant III is distinguished from the Administrative Assistant II in performing administrative/clerical support duties for a large complex area/department or multiple programs or departments. This classification substantially contributes to the budget development process and may monitor several budgets. Also, employees may be responsible for the coordination of a large office and are expected to have advanced knowledge of District policies, procedures and programs. They are expected to be able to resolve complex problems and make independent decisions. The technology skills expected in this classification include advanced abilities in standard software applications and may require incumbents to learn or possess the ability to design an area web site. This classification is expected to have a District perspective.

ABOUT THE SONOMA COUNTY JUNIOR COLLEGE DISTRICT

Santa Rosa Junior College has been an integral part of the Sonoma County community and its rich history, beauty and culture for more than 100 years.

SRJC is a public two-year community college, which serves the County of Sonoma and portions of Marin and Mendocino counties. The District has two campuses, located in Santa Rosa and Petaluma, California, two centers, a Public Safety Training Center located in Windsor, California, and the Robert Shone Agricultural Center located in Forestville, California, and our newest site in the Roseland area of the City of Santa Rosa. Students may choose from over 100 associate degree majors and certificate programs, complete courses toward the first two years of a bachelor's degree program, or pursue courses for other professional or personal reasons.

SRJC serves approximately 22,000 students each semester and is committed to inclusion, diversity, equity, anti-racism, and accessibility. The ideal candidate will share SRJC's commitment to be an inclusive, diverse and sustainable learning community that engages the whole person.

Please see the following Online Resources to learn more about SRJC:

• https://president.santarosa.edu/

• https://student-services.santarosa.edu/

• https://accreditation.santarosa.edu/

• https://fact-book.santarosa.edu/public

Essential Functions

KEY DUTIES AND RESPONSIBILITIES:

Examples of key duties are interpreted as being descriptive and not restrictive in nature. Incumbents routinely perform approximately 80% of the duties below.

• Assists students, staff and the public and refers to appropriate area/department if needed.

• Coordinates complex administrative tasks within assigned department or area; initiates changes in procedures and trains others.

• Interprets and explains District policies and procedures.

• Composes and keyboards reports, correspondence, memos, forms, agendas, faculty evaluations, meeting minutes, directories, and tables; proofreads documents for accuracy, completeness, and conformity to established formats; creates complex original draft correspondence; designs and creates brochures, forms, flyers and other marketing and information materials.

• Trains faculty in preparation of curriculum outlines; coordinates submission of curriculum documents according to Title V and District guidelines.

• Coordinates activities for a variety of programs, meetings, conferences and District-wide events or projects; attends meetings, takes notes and prepares minutes.

• Compiles, maintains and assists in developing budgets; maintains detailed spreadsheets and databases of department(s') or area(s') expenditures; monitors multiple program/activity budgets; prepares purchase requisitions and budget transfers electronically; provides budget assistance, such as account coding information, to faculty and staff.

• Develops and maintains complex spreadsheets and databases.

• Maintains various statistical records for department(s) or area(s); maintains complex general and confidential files.

• Designs, develops, modifies and updates a website; coordinates with appropriate areas/departments to implement a web site.

• Initiates and tracks faculty schedule changes; troubleshoots and resolves scheduling problems; monitors enrollments and faculty loads.

• Provides specialized administrative support for assigned area(s)/department(s).

• Works closely with students, staff, faculty and the public to implement goals and objectives of assigned department(s) or areas; resolves conflicts and ensures efficient operation of department or area assigned.

• May supervise and organize the work of student employees and short-term, non-continuing employees.

• May serve as lead worker to other classified staff in the area. EMPLOYMENT STANDARDS

ABILITY TO:

Perform difficult, complex and specialized administrative work with accuracy and speed; type or keyboard with accuracy and efficiency from clear copy or handwritten notes; take and transcribe minutes/memos with speed and accuracy; analyze situations accurately and take appropriate action; identify problems and recommend solutions; compose correspondence and accurate reports with minimum guidance and direction; communicate effectively in English; follow and give oral and written directions; perform mathematical calculations with accuracy; develop and maintain statistical records; work independently with a minimum of supervision; interpret, apply and initiate District policies and procedures; maintain cooperative working relationships; interact with the public in a helpful, courteous and friendly manner; demonstrate sensitivity to, and respect for, a diverse population.

Preferred: Type or keyboard at a minimum of 60 words per minute.

KNOWLEDGE OF:

Modern office methods and practices including filing, proofreading, formatting, report writing, advanced bookkeeping and fiscal management; proper English usage, spelling, vocabulary, and grammar; current office equipment, technology and standard computer software such as Microsoft Excel, Outlook, PowerPoint, Word, Adobe InDesign and Dreamweaver and internet navigation and web site maintenance programs; tasks associated with planning of programs, events and projects; proper reception and telephone etiquette.

Minimum Qualifications

Candidates/incumbents must meet the minimum qualifications as detailed below, or file for equivalency. Equivalency decisions are made on the basis of a combination of education and experience that would likely provide the required knowledge and abilities. If requesting consideration on the basis of equivalency, an Equivalency Application is required at the time of interest in a position (equivalency decisions are made by Human Resources, in coordination with the department where the vacancy exists, if needed.)

Associate's degree.

Preferred: Completion of an administrative assistant certificate (or equivalent coursework).

Experience:

A minimum of three years of increasingly responsible administrative support, or office management experience.

Preferred Qualifications:

• Competency with Microsoft Office Suite: WORD, EXCEL, POWERPOINT

• Experience with higher education policies and procedures

Application Procedures

In order to be considered for this position, applicants must provide the following:

• A completed Santa Rosa Junior College/GovernmentJobs.com Employment Application and responses to Agency-wide Questions. Please note resumes are not a substitute for completing the "Work Experience" section of the employment application. Applications will be considered incomplete if no work experience is listed, or if other required application fields are missing or incomplete.

• Contact information (phone number and email address) for three professional references. One reference must be from a supervisor.

• A brief cover letter explaining your interest in the position, including how you meet the minimum and preferred requirements and are qualified to perform the essential functions as listed in this section of the job posting.

• Current Resume.

• Copies of transcripts of all college-level coursework. Transcripts must state that the Degree(s) has been conferred or awarded. A copy of a diploma may be submitted in addition to the transcripts. If selected for the position, official transcripts must be submitted prior to employment. Unofficial copies (both sides) will be accepted if the unofficial document includes a seal, watermark, or other proof that the document was provided by an educational institution.

• If you do not possess minimum qualifications as noted under the Minimum Qualifications Section of the job posting, you must complete and attach the https://hr.santarosa.edu/sites/hr.santarosa.edu/files/ClassEquivAppfinal.pdf https://get.adobe.com/reader/ and supporting documents, including narrative synopsis, to your employment application in order to be considered.

PLEASE SUBMIT ONLY MATERIALS REQUESTED.

Following the filing deadline, applications which are complete for screening will be reviewed by a screening committee. Approximately 2-4 weeks after the filing deadline, Human Resources will notify you whether or not you have been selected for an interview. Those applicants most suitably qualified for the position will be invited to interview with a Screening Committee.

If you are in need of special services or facilities due to a disability in order to apply or interview for this opening, please contact the Human Resources Department.

MORE ABOUT SRJC HUMAN RESOURCES

BUSSMAN HALL ANNEX

MAILING ADDRESS: 1501 Mendocino Avenue, Santa Rosa, CA 95401

PHONE: (707) 527-4954

EMAIL: Please contact Jamie Cook at mailto:[email protected]

The office is located in the Bussman Building on the Santa Rosa campus. All documents included in your online employment application become the property of the District. Your employment application for this opening will not automatically be considered for future openings. New employment application(s) must be submitted for each opening.

CONDITIONS OF EMPLOYMENT (Prior to beginning employment):

• In accordance with Federal Law, all employees must provide proof of eligibility to work in the United States.

• Successful candidates will be extended a conditional job offer and will be required to undergo background screening prior to their first day of employment in order for an individual assessment to be conducted prior to commencing employment. Candidates must be fingerprinted in California and have background clearance (at applicant's expense);

• Must be willing to work on-site as determined by the department (the Sonoma County Junior College District does not offer ‘remote only' assignments).

• Must take a Tuberculosis (TB) test (once hired and every four years thereafter).

• Within 6 months of employment, must complete required District trainings such as Title IX, Mandated Reporter.

Campus Security Policy and Campus Crime Statistics Act (Jeanne Clery Disclosure)

Sonoma County Junior College District's annual security report includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by Sonoma County Junior College District; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. https://police.santarosa.edu/. Paper copies of the full report are available upon request by contacting Police Department Records at (707) 527-4963 or by visiting the Sonoma County Junior College District Police Department located at 2032 Armory Drive, Pedroncelli Center, Santa Rosa Campus.

Non Discrimination

The Sonoma County Junior College District does not discriminate on the basis of race, religious creed, color, national origin, ancestry, ethnic group identification, physical disability, mental disability, medical condition, genetic condition, marital status, sex, gender, gender identity, gender expression, genetic information or sexual orientation in any of its policies, procedures or practices; nor does the District discriminate against any employees or applicants for employment on the basis of their age. This non- discrimination policy covers admission, access and treatment in District programs and activities-- including but not limited to academic admissions, financial aid, educational services and athletics--and application for District employment.

https://strategic-planning.santarosa.edu/

VISION: Santa Rosa Junior College commits to setting the standard in cultivating an accessible, open, barrier-free, sustainable environment for students, employees, and the community. The college envisions equitable, impactful, transformative, enriching, and holistic learning opportunities that inspire our students to thrive.

MISSION: Santa Rosa Junior College transforms the lives of our culturally rich student body, employees, and community by cultivating a welcoming and antiracist environment, centered on social responsibility and cultural awareness. We offer exceptional teaching and learning in support of associate degree, certificate, transfer preparation, workforce preparation and community education programs, integrated with comprehensive student support services.

Equal Employment Opportunity

SRJC attracts and retains the most qualified faculty and staff from diverse backgrounds. This is achieved through an inclusive recruitment strategy and a rigorous, thorough hiring process that begins with the fair and consistent evaluation of each application for minimum qualifications and demonstrated skills specific to each position/assignment. Because the ability to serve students from broad cultural heritages, socioeconomic backgrounds and genders is a key commitment of the District mission, SRJC actively encourages applications from candidates who recognize the value that diversity brings to a professional educational community.

The Sonoma County Junior College District is an Equal Opportunity Employer.

To apply, please visit https://apptrkr.com/5601871

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