leave application letter for office for travelling

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Leave Application for Traveling Out of Station, Hometown or Abroad

Do you want to write a leave application for traveling? Sample leave applications for traveling out of the station, traveling to home town, traveling with family, going on a long drive, or long distance for a tour, visits, meetings, attending workshops, etc., are available.

Please buy precious gifts for your loved ones whenever you travel. Also, book your traveling tickets so you may not waste any day you get from the office.

Subject: Leave Request – Traveling Out of Station

Dear [Manager’s Name],

I am requesting a leave from [Start Date] to [End Date] as I need to travel out of station for personal reasons. I will ensure a smooth handover of my tasks before I leave. I will be grateful for your kind approval.

Thank you for your understanding.

Sincerely, [Your Name]

Leave for Going to Native Place for Family Meeting

Dear Sir/Madam,

I hope this message finds you well. I am writing to request 15 days of leave from the office, starting from (date) to (date), as I need to attend a family gathering in my native place. It would mean a lot to me if you could grant me the required leave.

Thank you very much for your kind consideration and understanding. I look forward to returning to work with renewed energy and focus upon my return.

Sincerely, Your Name

Email/WhatsApp/SMS Leave Application to Travel Out of Station

I am writing to request a one-week leave from the office from (date to date) as I need to travel out of the station for some urgent work. I kindly ask for your approval for this leave application. Your consideration in this matter would be greatly appreciated.

Sincerely Yours, Your Name

Request Leave to Travel Out of Station

Dear Sir, I am requesting four days’ leave to visit (hometown or name your place). I have been waiting to go there for a long time, and now I have planned a trip(with someone optional). I am looking for your kind approval for leaves from (date to date) without deductions. Sincerely, Your Name

Leave Application for Going out of Station by Parents

Dear Madam, I request five days’ leave for my son(Name of Son) to travel out of the station(or mention the name of the place). We have planned a family trip for a long time, and I am looking for your kind approval. Sincerely, Your name

Leave Application Letter for Traveling to Out of Station

I am writing to request a leave of absence to embark on a family trip to three different places. I hope for your kind approval for this time off.

Kind regards, Your Name

Leave Application by Overseas Workers or Overseas Employees

I want to go to my home country (mention your country) on my annual vacation. I also have some important work to do along with a wedding function. Therefore, I request you to grant me leave from (date) to (date). I will be grateful for your kind approval.

Leave Application for Going on Tour to Foreign Country (Overseas Tour)

I am writing to inform you that I am planning to go on a three-week trip to (country or place) with my family. Therefore, I kindly request your approval for leave from (date) to (date) to enjoy this tour. Your kind consideration in granting me this leave would be highly appreciated.

Sample Email Leave Application for Travelling with Family or Friends

Dear Sir, I want to go out of the station for vacation. I won’t be available for the next three days from (date to date). Your kind approval would be a great source of pleasure for me. I am hoping for a positive response. Thanks, Your Name

Leave Application by Teenage for Travelling Out of Station with Parents (Family Tour)

Dear Sir/Madam, With due respect, I want to inform you that I am going out of the station with my parents. We have a month-long traveling plan. We plan this family tour once a year, so here we go. For this purpose, please lend a helping hand to me. My parents cannot leave me alone here, and although this is a family trip, they cannot leave any of us here. Kindly grant me leave for one month (month name). Then, I will rejoin the job/semester on the very first day of (rejoining date). I will be very thankful for your kind approval. Yours Sincerely, Your Name

Leave Letter for Visiting Abroad or Travelling Abroad

Dear Sir, I hope you are doing great in health. I want to travel abroad. So I applied for a visa to (country name). Two days ago, the agency called me and informed me about my Visa approval.

So now I am going in the last week of this month, so please grant me leave for two weeks from (date to date). It would be a great source of pleasure for me to have your approval. Sincerely, Your Name

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Writing a “Leave of absence letter for travel” reasons

When you are writing a leave of absence letter for travel reasons, you will need to keep a few things in mind.

Dear Mr./Ms. {Recipient’s Name},

I hope my mail finds you in the best of health.

As I will be traveling, my access to the internet and phone may be intermittent. However, I will revert to any calls and communications as and when possible. In the meanwhile, my teammate, Mr./Ms. {enter name} has been authorized to take up any pressing matters in terms of my job duties.

Subject: Leave Application for Cousin’s Wedding

I am writing to notify you of my upcoming leave of absence between {start date} and {end date}. As I have to travel to attend the wedding of my close relative, I will be able to resume work from the afternoon of {enter date}. I have ensured that all my responsibilities are passed on to {enter name}, who reports to me. He/ she is well aware of the ongoing project and will be able to address any tasks related to it, in my absence. In case of any pressing issue, I will be available at {enter contact number}.

TATA Company Pvt. Ltd

During the procedure, no deficiencies were discovered.

Yours Sincerely,

Rajesh Kumar

Junior Accountant

Frequently asked questions:

How do you write a formal vacation letter.

You can write a formal vacation letter by mentioning that you are intending to take a vacation on so and so dates. In addition to this, you can mention that you have handed over your duties to another employee during the period of leave. You can furthermore provide your personal contact details to be used in times of emergencies.

How do you tell your boss you’re going on vacation?

You can tell your boss that you’re going on vacation by writing a leave of absence letter for vacation or travel reasons. Here, you can mention the dates on which you are planning to take vacation and provide your personal contact details to be used in times of an emergency.

If you like this article, please post your comments and questions below.

https://www.naukri.com/blog/leave-application-for-vacation/

Leave Application for Traveling Out of Station, Hometown or Abroad

https://www.allapplication.xyz/2021/09/leave-application-for-trip-with-family.html

https://www.youreducationportal.com/leave-letter-for-vacation/

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Related posts, tutor resignation letters(5 samples), leave of absence letter for traveling abroad (+5 samples), leave of absence letter for a family wedding (+5 samples).

• Sample Leave Application for Traveling Templates

Here are the sample Leave Application for Travelling for various reasons. You can use them as per your requirement and modify them. If you have any queries you can tell us via the comment box or email. We publish letters, applications, and email templates for our visitors at englishtemplates.com. Please let us know in the comments if you need a new or custom templates for your personal or professional needs.

To write a leave application to travel abroad, follow these steps:

Start by addressing the letter to your employer or HR manager.

Explain that you are writing to request a leave of absence to travel abroad.

Specify the dates you will be away, including the start and end date of your leave.

State the purpose of your trip, such as vacation, visiting family, or attending a business conference.

Offer to make arrangements to ensure that your work is completed in a timely and satisfactory manner while you are away.

End the letter by thanking your employer for considering your request and expressing your appreciation for the opportunity to work for the company.

Leave Application for Traveling Abroad

Here is a sample leave application to travel abroad:

Dear [Employer],

I am writing to request a leave of absence from [start date] to [end date] to travel abroad. The purpose of my trip is [state purpose, e.g. vacation, visiting family, attending a business conference].

I understand that this is a busy time for the company, and I will do my best to ensure that my work is completed in a timely and satisfactory manner before I leave and upon my return. I will also make arrangements for my work to be covered during my absence.

I am grateful for the opportunity to take this trip and am thankful for your consideration of my request.

Thank you for your understanding.

Sincerely, [Your Name]

Respected Madam,

I want to go on a trip abroad with my family for which I need 1 month leave from school. I assure you that I will continue to study regularly and I will not have any problem on my return.

Kindly approve my leave as it is very important for me to be with my family. I will be grateful to you.

Sincerely Yours,

Your Name and Other Details

Leave Application for Traveling Hometown

The Managing Director Company Name Address

Subject: Leave Application for Travelling Hometown

Respected Sir,

I am writing this application to let you know that I have to visit my hometown in Jhang. As it’s been a Long, I Haven’t met my parents and siblings. I request you to allow me five days’ leave from Work. I shall resume my Work once I get back. I am looking forward to your positive response.

Yours Sincerely XYZ

One Day Leave Application for Traveling

The Managing Director Company name Address

Subject: One Day Leave Application

With Respect, It is Stated that I need one Day Leave from Office on an urgent basis because of the health condition of my grandfather. He has been in hospital for five days. My parents are worried, and I think I have to be there at this time. I hope you understand my situation and allow me to take Leave for One Day. Waiting for your Positive Feedback.

Yours Faithfully XYZ

Leave Application for Trip with Family

The Resource Officer Company name Address

Subject: Leave Application for Trip with Family

With Utmost Reverence, It is stated that I need Ten days off from Work. Because my family has planned a trip to (Place Name). As I am your punctual employee. I never took off; however, I am ill. I have completed all my Job Duties and informed my fellow worker the rest of the duties. I shall Resume my Work from (date). I hope you will give me this favor.

Yours Truly XYZ

The HR Manager Company name Address

Subject: Leave Application for Travelling Abroad

This is to inform you that I will not be able to come to the office for the next fifteen days. As I completed my master’s from (University Name). And I got distinction in my master’s. My tickets have been confirmed. I am leaving for the UK on Monday. I shall Resume my Duties from (date). I have completed all my tasks for this month. If you need any help, you can contact me. I will respond. I am hoping for your Positive Feedback.

Kind Regards, XYZ

Leave Application for Traveling out of Station

The Resource Officer Company Name Address

Subject: Leave Application for Traveling out of Station

I am writing this to inform you that I have to travel out of the station for a checkup of my mother. She has been facing severe heart pain for one week. As you know, our hospitals do not have equipments. Dr advised me to take her to Lahore for her checkup. So I don’t know how much time the whole procedure requires. So please give me a leave for one week. I shall get back to you after one week once my mother fully recovers. I hope you will give me a favor in this situation.

We proofread and write emails, letters, and applications for your professional and business needs at no charge. If you need an email, letter, or application template, please let us know via contact us at englishtemplates.com. We will publish your required template asap.

Posts in this Series

Letters , Request Letters

Vacation Leave Request Letter for Traveling Abroad

A vacation request letter is an official letter written by an employee to his or her employer to ask for time off work. When traveling abroad and you need to get a few days from work, writing this formal letter in a professional manner is what you should start with. It is important to read a few samples of vacation request letters to get the right format and language that you should use while writing your own.

This is a way of showing your professionalism unlike requesting for vacation days to travel verbally.

Letter Format

{Your Names}

{Your Address}

{Your City}

{Skip a line}

The Chief Executive Officer

Xyz Company

(Skip a line)

Dear Madam,

I am writing this letter {reason} as from {DATES}. I will be spending… {Explain how the vacation days will be spent in brief while stating the dates}.{Skip a line before the next paragraph}

{The next paragraph should state if you have a replacement at your workstation for the few days and who}. {In case of any delays, state that you will communicate to the relevant office}

I am looking forward to getting a positive reply from you. Thank you.

Yours Faithfully,

{Your Sign}

{Your Name}

Sample Leave Request Letter for Traveling Abroad

Gideon SmithChristian Drive

Phoenix, Arizona

The Managing Director

Tastie Foods Restaurant

211 Bridgeway

11th September 2022

SUB: REQUEST FOR 8 DAYS OFF WORK TO TRAVEL ABROAD FOR MY GRADUATION

I am writing this later to request 8 days to travel abroad for my graduation that is to be held on {DATE} as from 10 am to 4pm at the University of Good cape in Charlotte, Raleigh North California. As you have been all aware, I have been taking a master’s degree in Food and Beverage Production and Service since {DATES} and completed my session early this year.

I humbly request to be allowed the 8 days off work beginning from {DATE} to {DATE}. I will be using the five days from {DATE} to {DATE} to finalize on the clearance procedures, attend the rehearsals and the mock graduation ceremony in preparation for the big day. The day after the graduation {DATE} will be spend at the University Main Hall to return the graduation gown, pick my clearance certificates and confirm my clearance with the University departments. I will travel on the 8th day, {DATE} and upon arrival I will let your office know.

I know all will go well and I will not have any inconveniences or emergencies that may cause delays. If any, I will communicate as soon as possible for any change of plans to your office. Kindly organize for someone to take my space for these few days and when I return, I will do due diligence.

Thank you and I am looking forward to being granted this request.

Gideon Smith

(Sous Chef)

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Leave application for out of station. 7 samples for all needs

Leave application for out of station.

L eave application for out of station is a phrase many of us may need to use when life takes us away from our daily routines for a bit. For urgent personal matters, professional development, or unexpected travel, having a bank of sample applications can ease the stress of requesting time off. In our blog, we provide you with a range of templates that cater to various scenarios, ensuring your leave request is professionally articulated and well-received

On this blog

• How to write an Effective Leave Application for out-of-station
• Sample of leave application for going out of station
• Sample of application for out of station by parents to school
• Sample of application for going to village for urgent work to office
• Sample of application for out of station by students to school
• Sample of station leave application for teacher
• Sample of application for going out of station for urgent work
• Sample of application for absent in school

How to write an absent Leave Application for out-of-station

Subject Line : Start with a clear subject line. Example: “Leave Application for [Reason] from [Start Date] to [End Date]”.

Salutation : Address the recipient appropriately. Use "Dear [Name/Title]" to maintain a formal tone.

The Request : Begin by stating the purpose of your application. Be straightforward about your request for time off.

The Reason : Briefly explain why you need to leave the station. You don't have to go into personal details; a simple explanation will do.

Dates of Leave : Mention the start and end dates of your leave. This helps in planning and ensures everyone is on the same page.

Plan for Coverage : If applicable, especially in a workplace or college setting, mention how you plan to manage your responsibilities during your absence. This could involve delegating tasks or completing work ahead of time.

Closing : End with a note of thanks for considering your request and contact information if further discussion is needed.

Sample 1: leave application for going out of station for office

Sample 1: leave application for out of station

[Your Full Name] [Your Job Title]

Subject: Leave Application for [Specific Reason, e.g., Family Event]

Dear [Manager’s Name],

I hope this message finds you well. I am writing to formally request a leave of absence due to [briefly state the reason, e.g., attending a family event], which requires me to be out of the station from [start date] to [end date].

I have ensured that my responsibilities will be covered during my absence. [You can mention any arrangements you’ve made, such as delegating tasks to a colleague or completing projects in advance.]

I would like your understanding and approval of my leave request. I am available to discuss this further if needed. Before my departure, I will ensure a smooth transition of my duties.

Thank you for considering my application. I look forward to your positive response.

Warm regards,

Sample 2: application for out of station by parents to school

Subject: Leave Application for Out-of-Station Travel

Dear [Principal's Name/School Administrator],

I am writing to inform you of our upcoming family requirement to travel out of the station, which necessitates that our child, [Child's Full Name], a student of [Class/Grade and Section], be absent from school.

As diligent parents, we understand the importance of consistent school attendance. However, due to [reason for travel, e.g., a family emergency, attending a wedding, visiting ailing relatives], we must request a leave of absence for [Child's Name]. Our intended travel dates are from [start date] to [end date], and we assure you that upon our return, [Child's Name] will promptly resume their educational activities with due diligence.

We have advised [Child's Name] to collect all the necessary assignments and learning materials from their teachers and ensure that they remain current with schoolwork. Additionally, we are arranging for extra tutoring, if necessary, to cover the syllabus taught during this period.

We kindly ask for your understanding and approval of our [application for going out of station] request. We would appreciate you facilitating the [application for absent in school due to out of station] procedure.

If you have any urgent matters or need additional information during our absence, we are available at [contact number] and [email address].

Thank you for your consideration and support regarding this matter.

Sample 3: application for going to village for urgent work to office

Subject: Request for Leave – Urgent Work in Village

Dear [Supervisor's Name/HR Manager's Name],

I am writing to request a leave of absence due to urgent work that requires my presence in my native village. This unforeseen circumstance mandates my attendance and cannot be deferred.

Specifically, I am requesting leave from [Start Date] until [End Date]. This time away from the office will allow me to address and resolve pressing matters efficiently.

I have taken steps to ensure that my work responsibilities will be managed appropriately during my absence. I have briefed [Colleague's Name] on current projects and am confident that [he/she/they] can effectively cover my duties. Furthermore, I will ensure that all pending tasks are up to date before my departure.

I understand the inconvenience my absence may cause. I am available to assist with any transitional tasks this week before I depart. Should you need to reach me for clarifications or updates, I am available via email and phone.

I would appreciate your understanding and support in granting this leave application so I can go to my village for urgent work. Please consider this application an [of station application] under unforeseen circumstances requiring my immediate attention.

Thank you for considering my request. I hope for a positive response and am ready to provide further information if needed.

Get more Leave application for urgent work with 10+ samples

Sample 4: application for out of station by students to school

Dear [Principal's Name/Teacher's Name],

I am writing to request a leave of absence as I need to travel out of the station due to [specific reason, e.g., a family function or a medical appointment]. My absence from school is scheduled from [start date] to [end date], during which time I cannot attend classes.

I have arranged to collect all my classmates' necessary study materials and homework assignments. I will ensure that I keep up with all subjects during my absence and that I complete any missed work promptly upon my return.

Please understand my situation and grant me leave for the dates above. I am taking all necessary steps to minimize the impact of my absence on my studies. I will keep in touch with my classmates to stay updated with schoolwork.

Thank you for considering my out-of-station leave application. I look forward to your understanding and approval of my request. Please let me know if there is any additional information you need or any school forms I should complete regarding this leave request.

Yours sincerely,

 Creatin g the perfect leave application for school

Sample 5: station leave application for teache r

Subject: Station Leave Application

Dear [Principal's Name/Head of Department],

I am requesting station leave as I must travel out of the school's station for [specific reason, e.g., attending a professional development workshop, presenting at a conference, personal matter]. My absence from school duties would be from [start date] to [end date].

During this period, I have arranged for [Substitute Teacher’s Name] to cover my classes to ensure continuity of education for my students. I have provided them with all lesson plans and grading rubrics to avoid any inconvenience.

Furthermore, I have coordinated with [Colleague's Name], who will oversee administrative responsibilities in my absence. I will also remain accessible via email and phone for any urgent issues or support the faculty might require.

I am attaching the [related documents/official invitation/proof of event] for your reference and the planned schedule for my absence. I want a favourable response to my application for station leave.

Thank you for considering my request. I assure you of my best efforts to smooth the transition before and after my absence.

Warm regards,  

Sample 6: application for going out of station for urgent work

Subject: Application for Leave Due to Urgent Out-of-Station Work

Dear [Supervisor's Name],

I hope this message finds you well. I am requesting an urgent leave of absence from [start date] to [end date] due to pressing work, which I must attend out of station.

The nature of this urgent work is [briefly explain the urgent work], and it requires my physical presence. I have taken steps to manage my workload in my absence, including [list any arrangements you've made, such as delegating tasks or completing work in advance].

I will ensure that all my current projects are at a suitable stage before my departure, and I am willing to put in extra hours if necessary. During my absence, I will be available by phone and email should any urgent matters arise that require my attention.

I would like your understanding and approval of my leave application. I am ready to discuss concerns and make further arrangements to maintain the workflow.

Thank you for your attention to this matter and your understanding.

Sample 7: application for absent from school

Subject: Application for Student Absence Due to Out-of-Station Travel

I am writing to you as the parent/guardian of [Student’s Full Name], who is currently enrolled in [grade/section/class] at [School’s Name], to formally request a leave of absence for my child from [start date] to [end date]. This leave request is due to the necessity of out-of-station travel for [briefly state reason, such as a family emergency, significant event, or medical appointment].

We understand the importance of regular attendance, but due to these exceptional circumstances, [Student’s Name] must accompany the family during this period. We have advised [him/her/them] to obtain all necessary assignments from [his/her/their] teachers. We will ensure that [he/she/they] remains engaged academically while away from school.

We will try to assist [Student’s Name] in completing any missed work and catching up with the class upon our return. Your understanding and support in this matter are greatly appreciated.

Please get in touch with us at [contact number] or [email address] if you need further information or wish to discuss this request in more detail.

Thank you for your attention to this matter and your cooperation.

Closing comments

Crafting a leave application for being out of station doesn’t have to be daunting. With clear communication, a touch of planning, and a professional approach, you can ensure your time away is stress-free for you and your employer. Remember, the goal is to balance your personal needs and professional responsibilities, fostering a culture of respect and understanding in the workplace.

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Leave application Questions? Answers.

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To write a leave application, you should include the following information: the reason for the leave, the dates of the leave, how you will keep in touch (if applicable), and a plan for catching up on any missed work.

You should submit your leave application as soon as you know that you need to take time off. This will allow your employer to plan accordingly and minimize disruption to the workplace.

This depends on your employer's policies and the specific reason for the leave.

In some cases, an unpaid leave of absence may be granted for personal or family reasons. However, it is best to discuss this with your employer to determine what is possible.

Yes, most employers are required to provide maternity and paternity leave to eligible employees. The specific terms of the leave, including the duration and whether it is paid or unpaid, may vary depending on the employer and the individual's situation.

Yes, employees who are called to active military duty are entitled to take a leave of absence for military service. The specific terms of the leave, including the duration and whether it is paid or unpaid, may vary depending on the employer and the individual's situation.

To request a leave of absence, you should first check with your employer to see what their policies and procedures are for taking time off. In most cases, you will need to submit a written request for leave to your supervisor or HR department. Be sure to include the reason for your leave, the dates you plan to be out, and any other relevant information.

Yes, in most cases you can take a leave of absence for personal reasons. However, the specific reasons for which you are allowed to take time off will vary depending on your employer's policies and the laws in your state. For example, some employers may allow you to take time off for personal reasons such as to care for a sick family member, while others may only permit leaves for medical reasons.

Whether your benefits will continue while you are on leave will depend on the specific policies of your employer and the laws in your state. In some cases, your employer may continue to provide benefits such as health insurance and paid time off during your leave, while in other cases, you may need to pay for these benefits yourself or they may be suspended during your leave.

Whether you will have to pay taxes on your leave pay will depend on the specific type of leave you are taking and the laws in your country.

For example, if you are taking a leave under the Family and Medical Leave Act (FMLA) in the US, the pay you receive during your leave may be tax-free.

However, if you are taking a personal leave of absence without pay, you will not receive any pay and therefore will not have to pay taxes on it.

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Out of Station Leave Application: Tips, sample, templates, and essential information

Updated: 27 February 2024

Request for Out-of-Station Leave – Sample

[Company Name]

[Company Address]

[City, State, Zip Code]

Subject:  Out-of-Station Leave Request

Dear [Recipient’s Name],

I hope this message finds you well. I am requesting out-of-station leave from [start date] to [end date]. My leave is [reason for leave, e.g., attending a family wedding, visiting relatives, etc.].

I finished or delegated my tasks and informed my colleague, [colleague’s name], about any ongoing projects or urgent matters during my absence.

I’ll be available by email or phone for any urgent matters and check my email periodically for updates.

I’m sorry for any inconvenience caused. Let me know if I need to complete anything for this leave.

Thank you for considering my request.

[Your Name] 

[Your Contact Information]

What is an Out of Station Leave Application?

An out-of-station leave application is a formal request an employee submits to their employer when they need permission to be away from work for a specific period due to personal reasons. The Application should include details such as the requested leave dates, the reason for the leave, arrangements made for work continuity, and contact information for emergencies.

Main Components of Crafting Out-of-Station Leave Application

The critical elements of an “Out-of-Station Leave Application” usually include:

Subject Line:  

• Clearly stating the email’s purpose, typically “Out-of-Station Leave Application” or something similar.

Greeting:  

• Addressing the recipient politely and professionally, such as “Dear [Manager’s Name],”

Introduction: 

• Briefly explaining the purpose of the email and the intention to request leave.

Leave Dates:  

• Indicating the start and end dates of the requested leave period.

Reason for Leave: 

• Provide a valid and specific reason for the leave, whether personal, family-related, or professional.

Arrangements: 

• Mention any arrangements to ensure tasks are covered during the absence, such as completing pending work or delegating tasks to colleagues.

Availability: 

• Assuring the recipient of availability for urgent matters during the leave period, typically through email or phone.

Appreciation:  

• Expressing gratitude for the recipient’s understanding and support.
• Ending the email politely, such as “Thank you for your consideration” or “Best regards,” followed by your name and position.

By including these components, you can ensure that your leave application is precise and professional and has all the necessary information for your manager to consider your request effectively.

Going out of station leave application

Subject:  Request for Out-of-Station Leave

I hope this message finds you well. I am requesting an out-of-station leave from [start date] to [end date]. During this period, I plan to visit my hometown [or specify destination] to attend to pressing family matters. I have taken the necessary steps to ensure my current tasks are completed or delegated appropriately to [colleague’s name] for seamless continuation in my absence.

Station Leaves Application for Government Employees.

Subject:  Leave Request for Out-of-Station Travel

Hello! I hope this message finds you well. I am requesting out-of-station leave from [start date] to [end date] to attend a close friend’s wedding ceremony.

I have already planned and organized my workload, and I have briefed [colleague’s name] on any ongoing projects to ensure minimal disruption during my absence. 

Thank you so much for your understanding.

Station Leave Application for Office

I hope this message finds you well. I am requesting an out-of-station leave from [start date] to [end date]. I plan to visit [destination] to spend quality time with my family during this period.

I have organized my tasks accordingly and informed [colleague’s name] about any pending matters to ensure operations run smoothly during my absence.

Thank you for being so understanding.

Going out Of Station Leave Letter

I hope this message finds you well. I formally request out-of-station leave from [start date] to [end date]. During this period, I will travel to [destination] to attend to some personal affairs.

I assure you that I have made all necessary arrangements to ensure that my responsibilities will be covered in my absence. Additionally, I will be available via email or phone for any urgent matters.

Thank you for your understanding and support regarding this matter.

Leave Application Due to out-of-station

Subject:  Leave Application for Out-of-Station Travel

I hope this message finds you well. I am writing to request leave from [start date] to [end date] as I have plans to travel out of town for [reason for travel, e.g., visit family, attend an event, etc.]. During my absence, I have coordinated with [colleague’s name] to manage my work responsibilities to ensure minimal disruption to our projects. 

Thank you for being so considerate.

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• How to Write a Leave Application Letter [+5 Letter Samples]

The need to write a leave application letter could arise for a number of reasons . So your son is ill and you need to stay home to take care of him. Would management even let you go? How do you get this drafted? It’s not like anybody is allowed to just travel right? 

The truth is, at some point during your employment, you may need to request a leave of absence. This could be for a variety of reasons ranging from personal or family health problems, the birth and/or adoption of a child, to rest from excessive job stress. It could also be the loss of a loved one or the pursuit of a hobby or a desire to travel. A leave of absence in your case is not a luxury, but a necessity.

What is a Leave Application Letter? 

A leave application letter is a letter written to apply for a leave of absence from the office for a certain period.

The concept of a leave application centers around a formal way of asking for a break/leave of absence from work for a specified time period.

A person writes leave application letter they’re unable to perform their duties for a stipulated period of time.

Types of Leave Applications 

• Sick Leave  

Sick leave is basically a leave of absence due to an illness. Sick leave is granted under a number of scenarios; for personal physical or mental illness, the care of a sick child, spouse, parent, or parent of a spouse, regular health checks, and/or to address the physical, psychological, and legal effects of domestic abuse. 

At the moment, there are no federal legal requirements for paid sick leave. For companies subject to the Family and Medical Leave Act (FMLA), the Act does require unpaid sick leave. The U.S. government ensures that federal employees get 13 paid sick days a year.

• Study Leave 

Study leave is basically a leave of absence from work granted in order to allow a person time to study or carry out research. In the case of a school pupil, it allows them to study at home, usually in order to prepare for examinations.

According to the labor laws in the US, Study Leave with or without pay is a matter for arrangement entirely between the employer and the employee. By law, the maximum length of study leave granted in the same employer’s service is two years. 

• Sabbatical 

By definition, a Sabbatical leave is a period in which a person does not report to his regular job but who remains employed with that company. Also commonly referred to as ‘career break’ or ‘adult gap year’, It is a period away from work, agreed with your employer.

The truth is, there are no laws that cover taking a career break or sabbatical; as such employees have no statutory right to take leave. A sabbatical will in most cases be an authorized, unpaid leave of absence.

• Maternity/Paternity Leave

Maternity leave is basically a period of absence from work that is granted to a mother before and after the birth of her child. The US government doesn’t guarantee for paid maternity leave, employers may, however, provide paid leave if they choose. If you have worked at a company for at least a year, you are entitled by federal law to take up to 12 weeks of unpaid maternity leave.

Paternity leave is a period of time that the father of a new baby is allowed away from work. Usually, a company provides up to eight weeks of paid paternity leave. When a man takes time off because his partner is having a baby, adopting a child or having a baby through a surrogacy arrangement he might be eligible for: 1 or 2 weeks’ paid paternity leave, paternity pay and/or shared parental leave and pay.

• Vacation/Holiday Request Letter 

Vacation leave is ideally available to all eligible employees for the purpose of rest, relaxation, and to attend to personal affairs. It is strikingly similar to annual leave which is paid time off work granted by employers to employees. Although not stipulated by law, many employers nonetheless offer paid vacation, typically around 10 workdays, to attract employees.

• Emergency Leave Application 

Emergency leave is necessary to cater to unforeseen circumstances such as the death of a loved one/family member. A funeral leave, which is leave of absence with pay, must not exceed three days and can be granted for absence from work. You qualify for an emergency leave if; there is a verified death, a life-threatening condition due to an accident, illness, or major surgery, or to visit a terminally ill person in the immediate family.

5 Top Leave Letter Format

Sick leave letter format.

The Manager,

(Insert company name)

Subject: Leave Application due (Insert illness)

Dear Sir/ma’am,

Respectfully, it is to inform you that I am suffering from (Xyz’s illness). I am an employee of your firm for the past (x years). I recently have been diagnosed with a (insert illness). Due to this sudden illness, it would not be possible for me to make an appearance at the office for a month. 

This critical condition has deteriorated my health a lot. I cannot eat properly and have a really bad body rash. It is impossible for me to concentrate on anything. I can attest to have been a dedicated employee and did not take any additional leave from work ever. 

The employee regularity record would serve as evidence of this claim. I would be able to come back after my complete recovery and serve your firm again with the same vigilant and attentive inclination. I hope you take my plea into consideration and allow me a leave of absence for a month. I shall remain indebted to you for this kindness.

Yours Truly,

(Insert name),

(Insert date)

Study Leave Letter Sample

The Manager (Authority name),

Institute Name…

Institute Address…

Sub: Leave Application for Further Study

Dear Sir/Ma’am,

The Higher Education Commission, (Country name) has recently offered a free six-month study program (Another country name) for the candidates fulfilling the criteria. For government and private servants, it is a prerequisite to get approval from the relevant authority. 

Sir/Ma’am, I fulfill the criteria of this study program. I believe it is a once in a lifetime opportunity for me to fulfill my dream of studying abroad.

I am committed to continuing my services to the department after receiving higher education in (Country name). I shall be indebted to you for approving my leave application for the study program.

Thanking you in anticipation.

Yours faithfully,

Job Designation…

Contact no…

Sabbatical Leave Letter Sample

Dear [Recipient Name],

My name is [insert name] and I have been working in the ICT department for the past decade. I have recently found myself stuck in a loop, doing the same things over and over again. My learning process stopped and I haven’t improved for a while now.

Feeling the need for self-development, I would like to request for an extended leave, sabbatical, in order to continue my studies and earn another degree. 

I am committed to [company name] and I am happy to work here. I am planning to resume my work at [company name] once I earn my degree, by then, I will be more knowledgeable, motivated, experienced, and more committed.

I do believe that this move is beneficial for both me and the organization. I plan to enroll in late September. The program will take no longer than nine months, so I should be back by May. I have briefed the head of the department and he assured me that coverage is available and that workflow will not be affected much.

I kindly ask you to consider my request and I am hopeful that will approve it. Attached to this letter are the program acceptance letter and other related documents for your reference.

Thank you very much.

Best Regards

(Insert name)

Maternity Leave Application Letter

Subject: Application for Maternity Leave

Dear Mr./Mrs. {Recipient’s Name},

I write to inform you of my intention to take the allotted {Number of weeks} of maternity leave available to me. I hope to start my maternity leave on {Starting date} and return to the office by {Tentative joining date}, barring any unforeseen issues regarding my pregnancy and delivery arise.

If my plans change for any reason, I will let you know as soon as possible. A letter from my doctor confirming the relevant details have been attached to this letter.

Please do well to contact me if you need any additional information.

Yours Sincerely,

{Your Name}

Annual Vacation Request Letter  

Subject: Annual Leave Application

Dear Mr./Ms. {Recipient’s Name},

I write to inform you that I will be traveling with my family for a period of one month, between {start date} and {end date}. Due to the fact that my entire quota of annual leave sanctioned by the company is pending, I request you to adjust my leaves accordingly.

Following my earlier discussion with my team lead, I have requested my colleague, Mr./ Ms. {enter name} to take over my project while I am on leave. I have already handed over all material regarding the project to him/ her, and expect there to be no exigencies in my absence.

Due to the nature of my travel plans, I may not be available to take phone calls. I request you to address any urgent work-related matters to my email address {enter email ID}.

I will be grateful for a positive reply to my leave request.

Thanks and regards,

How Employers & HRs Can Receive Leave Application Requests

With online forms, Formplus provides a flexible way to store your received data in the cloud storage of choice. You also have the option to opt-out of storing your data on our servers

With unlimited file uploads , users can submit online forms without any restriction to the size or number of files that can be uploaded, Formplus is a great tool to manage employee data. 

Form analytics and reports also give you an insight into an overview of the data submitted to your form.

 Top Leave Application Template for HR and Employers

• Maternity Leave Application Form 

This online maternity leave application form is for a pregnant employee intending to apply for maternity leave as the delivery period nears. This request will help you plan ahead and help solve challenges that may arrive as a result of an employee leave which might be up to 6 months, depending on the labor laws in your country. 

• Paternity Leave Application 

Form Formplus’ online paternity leave application form allows your employees to apply for paternity leave when expecting a baby. That is if the labor laws grant prospective Fathers paternity leave when expecting a child with their partners.

• Sick Leave Form

This sickness notification form template allows your employees to formally notify you of their illness and unavailability to work. With this form, you can track all sick notifications from employees.

• Travel Request Form 

With the online travel request form template, you can let your prospective customers, employees or ward request for a travel package for business trips, holidays, honeymoons, pilgrimage, etc. This travel request template is perfect for travel agencies, employers and tour consultants.

On the whole, a leave application letter should contain a valid reason for your leave application, which should convince the employer and make him grant you leave. 

If you are having a reasonable enough claim for leave application then your request will not be declined without any justification, particularly, when it is due to some personal reasons, could be an illness, urgent piece of work or for visiting sick parents, etc

Most importantly, the leave application should not sound friendly or casual; rather it must be formal and professionally-written.

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• leave application letter
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7 Samples Of Vacation Leave Application

Want to write a leave application for traveling? Vacation leave is usually taken by employees of companies for the purpose of travel, rest, relaxation, etc. Many companies offer vacation leaves to cultivate a healthy work-life balance for their employees. If you do not know how to write Vacation Leave Application then here I am going to give some samples of applications for vacation leave letters. See these below…

Table of Contents

What To Include In Leave Application For Vacation:

There are certain sections that are essential to include when drafting a leave application in a letter format to the HR Manager or your supervisor.

Receiver’s Name & Address:

Add the name and address of an individual to whom the letter is concerned.

Subject Line:

Add ‘Leave Application’ in your subject line along with other details (If required)

Salutation:

Add the Recipient’s Name. If you identify the person, use the first title only.

Body of the Letter:

You must state the purpose for your absence, duration of your unavailability, name of the colleague who will watch for your work, and point of contact (mode and time availability).

Thank you note:

Thank the reader for acknowledging the leave

Complimentary Closing:

Add formal closing only.

Add your full name.

Job Position:

Add your job title. This is an optional field.

Add the present date

Vacation Leave Application:

A Vacation Leave letter should be respectful, complete, and clear. As you consult the Vacation Leave letter samples, keep these key points in mind. So, see below the samples of vacation leave applications. See below the samples.

Subject: Leave Application For Vacation

Dear Sir/Madam,

With due respect, I want to inform you that I am going out of the station with my parents. We have a month-long traveling plan. We plan this family tour once a year, so here we go. For this purpose, please lend a helping hand to me. My parents cannot leave me alone here, and although this is a family trip, they cannot leave any of us here.

Kindly grant me leave for one month [Mention The Time] . Then, I will join office on the very first day of [Rejoining Date] . I will be very thankful for your kind approval.

Yours Sincerely, [Your Name] [Your Contact No.] [Date]

Download The Sample 1 Of Leave Application For Vacation In MS Word File

I am writing this letter to formally request my vacation leave ahead of time. I would like to take my vacation time for the [Date] through [Date] in order to take a cruise trip through the Bahamas with my wife. I think you will find that I have not used up enough vacation days this year to prevent me from being absent from work for this length of time and have always endeavored to conduct myself with integrity in the office.

I am planning to finish all currently incomplete projects between now and [Date] and send in any remaining ones by fax. I feel very confident that the rest of the team will be able to continue excellent work in my absence. If there are any important work-related questions or concerns, I can be reached by email during my leave at [email] and will respond when time and an Internet connection become available to me.

If any clarification or follow-up from me is needed in this matter, please do not hesitate to contact me by email at the address already provided above, or by [Phone Number] . I look forward to your response and thank you for your consideration.

Yours sincerely,

[Your Name] [Your Contact No.] [Date]

Download The Sample 2 Of Leave Application For Vacation In MS Word File

This letter is a formal request for one week’s vacation leave from [Date] to [Date] . I will be back at work on [Date] . My wife and I are planning a vacation for the first time in five years.

All of the projects that I am working on will be completed before the leaving date. I have asked other members of my team to make sure that all of my responsibilities are covered while I’m away, and they have agreed. My team leader has agreed with my vacation request. I have enclosed a letter from her.

If you have any questions or considerations, I can be reached at [Your Phone Number] or [Your email Number] . While on vacation, I will be checking my email every day, so I can be reached if it is urgently needed.

Thank you for considering my request. Please let me know if my vacation request has been approved at your earliest convenience, so I can finalize our flight and hotel bookings.

Download The Sample 3 Of Leave Application For Vacation In MS Word File

Dear Sir/ Madam,

I am [Your name and employee ID] . This letter is to inform you that I have to take a leave from work for a week as I am going to be traveling with my family for a vacation. I will be traveling from [Date] to [Date] . I assure to complete all the projects I have started before leaving. Any pending work will be sent by mail. I am sure the team will carry on the work seamlessly in my absence. In case of an emergency, I can be reached at [Contact Information] . I will respond back when time and a stable internet connection are available to me. I will join back my work immediately after that.

Download The Sample 4 Of Leave Application For Vacation In MS Word File

At this time, I would like to put in my request for one week’s worth of vacation that would run from [Date] to [Date] . My family and I would like to spend the Thanksgiving holiday with our extended family back east and we need to start making arrangements now in order to make the trip as comfortable as well.

In anticipation of my vacation, I have already started to put together all of the necessary templates I will need to fill in for my work. I have also discussed my vacation with my colleagues and have several people who are more than willing to attend to my customers while I am gone. I will take the time to make personal introductions over the phone between my customers and the stand-in sales representatives before I leave.

If you need to discuss this any further or need clarification on this request, please feel free to call me at [Phone Number] , or [Email Id] . Your response to this issue would be greatly appreciated so that I can begin to make the necessary arrangements.

Sincerely Yours,

Download The Sample 5 Of Leave Application For Vacation In MS Word File

List Of Leave Application Letter

I am writing this letter to request a vacation leave from [Date] to [Date] . I have planned to go to the Bahamas to spend some time away with my family. We have been planning this trip for over a year now, and as my leave balance would indicate, I have not taken any extended leaves ahead of this trip.

The project that my team is currently working on is in its final stages with most of the work completed. I believe my capable team members will be able to manage the remaining work and finish the project well before the deadline. However, I recommend [Collegue Name] to be assigned my responsibilities in my absence as she is the senior-most member of the team after me and has been engaged with this project right from the start.

Furthermore, in case of any unexpected developments or emergencies, I shall be available for contact on phone and through e-mail. I am looking forward to a favorable response to my leave application.

Sincerely yours,

Download The Sample 6 Of Leave Application For Vacation In MS Word File

Please treat this email as a formal application to request a leave of absence for a period of 21 days, starting [Start Date] . During this time, I will be traveling to visit my family abroad.

As I will be away for quite a while, I have transferred my duties to my associate [Collegue Name] . I have also informed him/her of my emergency contact number, [Contact Number] , in case he/she needs to get in touch with me on an urgent matter related to my deliverables.

I will resume my duties at work on [Date] .

I look forward to your approval of my request for leave.

Best regards,

Download The Sample 7 Of Leave Application For Vacation In MS Word File

• Privacy Policy

One Day Leave Application for Traveling Out of Station

A Leave Application for travelling out of station can be written when you want to seek leave from work due to urgent engagements. By writing the application, you ask the employer for permission to allow you to travel as a respect towards the employer and work ethics.

In this post are sample Leave Application Format For travelling, one day leave mail for office, boss, manager, and leave application letter sample.

Sample Leave Application format for Traveling Out of Station

Date: October 15, 2022

Subject: Leave application for one day

Respected Sir,

With due respect, I write this letter to you to seek a day’s leave as I have to go to meet my father who has been falling sick since last two weeks. He was not well since a long time and now, he has been diagnosed with cancer. I want to visit him tomorrow on October 16, 2022. Kindly grant me leave for a day for the same.

I will be highly obliged if you do the same and make arrangements for someone to complete my pending project as it has to be submitted the day after.

Archie Grey

Download Sample Leave Application for Traveling Out of Station in Word Format

Related Sample Formats:

• Leave Application Format for Own Marriage to HR
• Maternity Leave Expenses Disbursement Letter Format
• Leave Extension Application for Personal Reason
• Application for Leave Extension due to Accident
• Application for Leave Extension due to Wife Illness

Be the first to comment - What do you think? Posted by Surbhi Jain - October 15, 2022 at 2:52 AM

Categories: Leave format  Tags: Employee , Leave , Leave Application , Leave Letter , One Day Leave , Out of Station , Traveling

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Leave Application Letter for Office: Format, Samples, Templates

Home Blog others Leave Application Letter for Office: Format, Samples, Templates

A leave application is something everyone has been taught to write since school days. But what I have seen is that many individuals have several doubts swirling around when they actually sit down to write one. Being an employee of a private firm for many years, I have witnessed the same issue in the work scenario, too. Moreover, I feel that the leave application for office must be written in a convincing, engaging, yet formal manner.

For me, the application of leave in office acts as an official statement to let the manager know that I am planning to take a leave from work. Now, do you know the leave application format for office? If not, let me help you learn the process of drafting such a document. I also recommend taking the KnowledgeHut Professional training for further help with such workplace communication.

Why Should You Submit an Office Leave Application?

Submitting a leave application for office informs your manager or team lead about your absence from the workplace. Remaining off work without the knowledge of the management may reflect an unprofessional attitude on your side. I think it also creates a difficult situation for your respective team and may hamper the progress of some of your ongoing projects.

Hence, I think it’s a good idea to draft a leave application letter for the office beforehand. You can even send the application on the day when you won’t be able to attend the office because of a personal matter or other unavoidable circumstances.

Types of Leave Application

A leave application for office can be of various types depending on how they accommodate different situations. I have curated the common leave application types for your reference below:

• Maternity Leave Application:  A time off given to new mothers to care for their newborn or newly adopted child.
• Annual Leave Application:  A planned time off that can be accrued over a particular year.
• Sick Leave Application:  An application granted for medical appointments or health-related issues.
• Vacation Leave Application:  This time off is similar to the annual leave application and can be used for relaxation and travel purposes.
• Casual Leave Application:  A short or unplanned leave granted to employees for unforeseen or incidental reasons.
• Emergency Leave Application:  A compassionate or urgent time off granted to address sudden or unforeseen family and personal emergencies.
• Half-day Leave Application:  A type of   leave application for an office that grants the employee permission to be absent from work for half of the usual working hours in a day.

What to Include in an Office Leave Application Letter/Email?

Learning how to write a leave application begins with knowing the content that you must include in your letter or email. Therefore, what follows is my list of points that should definitely be included in your leave application for office.

• Salutation:  Such an approach will usually include the name of an addressee whose name is written in your notice of leave.
• Subject:  This section of the leave application should include the cause behind your request for leave and the date you filed for it.
• Reason for Leave: I advise that you put across the necessary details so that your application for a leave grant while transiting from office receives the attention it deserves.
• Work Plan: To assure peace of mind to customers, talk about your colleague who will look after all responsibilities when you are not there.
• Closing Sentence: Give thanks to the said individual.
• Name:  State your correct name.
• Designation:  Tell about your exact job function in the company.
• Date:  Cite the present date.

Leave Application Format for Employee

Let me show you a leave letter format for the office that will help you draft future applications with ease.

To: [Manager’s Name]

From: [Your Name]

Date: [Current Date]

Subject: Leave application for [your reason and date]

Dear [Manager’s Name],

I am writing to request a leave of absence for (number of days) from (start date) to (end-date). The reason for my leave is (your valid reason for leave).

I have completed all the urgent tasks and delegated the remaining tasks to (your colleague’s name). I am confident that my absence will not have any negative impact on our team’s work.

I will be available by email or phone during my leave if needed. I will also make sure to check my work email regularly.

I appreciate your consideration.

[Your name and designation]

How to Write a Leave Application Letter for Office

Following the correct leave application format for employees is important for you to be granted leave from your workplace. That is why I have curated a step-by-step guide for you to learn how to draft a leave application for office.

1. Use the Company Letterhead:  Use an official letterhead for your leave application if your company has one. It will help add a professional touch to your leave application for office for personal reasons or any other reason. Include your company name, address, and contact information as given on the letterhead.

2. Include the Date:  Write the current date you submitted the leave application at the top left or right corner. I advise you to use the DD/MM/YYYY format.

3. Add Your Name, Designation, and Employee ID:  Mention your full name along with your position or designation in the company and employee ID, if applicable.

4. Address the Recipient:  Your leave application for office should be addressed directly to your HR department head or reporting manager as specified by company policy. Try to use formal titles like Sir or Ma’am.

5. Subject Line:  Include a subject line that briefly states your leave request.

6. Content:  I suggest you clarify the reason and time period for the leave in the paragraph. Along with that, make sure you clearly explain the reason for your absence. According to the company policy, you will need to give enough time for your planned leave to the concerned authority.

7. Polite and Formal Tone:  Maintain a formal and courteous communication style at all times throughout the leave application. Strictly avoid making unreasonable demands.

8. Express Gratitude:  Finally, end by thanking the approval authority for taking the time to review your leave application.

9. Signature:  Wrap up the leave application with your full name and signature.

10. Proofread:  Double-check the leave application for any grammatical, factual, or spelling errors before submission.

Sample Leave Applications For Office

A sample leave letter format for office can help you draft your future applications without making any errors. Let me walk you through some of these sample leave applications for the office.

1. Sample Leave Application for Office for Personal Reason

The following sample leave application will help you learn how to cite personal reasons for your absence.

Subject: Application for Personal Leave

Dear {Recipient’s Name},

I have an important personal matter to attend to due to which I will not be able to come to the office from {start date} to {end date}.

I have transferred all my tasks to {person’s name} and have asked them to call me for any help during my absence.

Kindly consider my leave application for approval and oblige.

Yours Sincerely,  {Your Name}

2. Sample Leave Application for Marriage

The leave application for marriage is different from other leave applications for office, as shown below.

Subject: Leave for Marriage Ceremony

Dear Sir/Ma’am,

I am pleased to announce that I will be getting married on {Date}. So, I request you to grant me leave from {Date} to {Date} for my marriage function.

I have already started to work towards completing my task before the date.

Looking forward to receiving a positive response from you soon.

{Signature}

3. Maternity Leave Application Sample

Here is a leave letter for office samples for those who want maternity leave.

Subject: Application for Maternity Leave

I am writing to inform you about my decision to take the allotted {Number of weeks} of maternity leave available to me. I plan to start my leave on {Starting date} and return to the office by {joining date}.

I will let you know as soon as possible if my plans change for any reason. I have attached the physician’s letter to confirm the relevant details.

4. Annual Leave Application

Here is a sample of an annual leave mail in the office   for your reference.

Subject: Annual Leave Application

I will be traveling with my family for one month between {start date} and {end date}.

As per my prior discussion with my team lead, I have requested my colleague {enter name} to take over my project while I am on leave.

I may not be available to take calls because of the nature of my travel plans. Please address any urgent work matters to my email address {email ID}.

I await a positive reply to my leave request.

Thank you and regards,  {Your Name}

5. Sick Leave Application

Here is a sample sick leave application for the office for your reference.

Subject: Sick Leave Request for One Day

Dear [Supervisor/Manager’s Name],

I regret to inform you that I will not be able to visit the office tomorrow, [date], due to my health condition. I have visited the doctor and therefore will have to take the day to relax and recover. Therefore, I would like to request one day of sick leave.

I will be available via email for all urgent work matters.

Wishing you and the team a productive day in my absence.

Kind regards,

[Your Name]

6. Vacation Leave Application

Here is a vacation leave letter example for office.

Subject: Vacation Leave Application

Dear Mr./Ms. {Recipient’s Name},

I am writing this application to request a leave of absence from {start date} to {end date}. My family and I are taking a vacation to Manali as this period marks the summer vacation for my children. I want to take part of my allotted paid leave in this regard.

In the meanwhile, my teammate, {enter name}, has been authorized to take up any pressing matters in terms of my job duties.

I look forward to your approval.

Sincerely,  {Your Name}

7. Casual Leave Application

Subject: Casual Leave Application

Dear Mr./Mrs. {Recipient’s Name},

I request a leave of {X days} from {start date} to {end date} since I have to attend to a medical emergency of a close relative. As the relative is situated in Uttrakhand, I must be away for {X days}.

I shall be reachable during the period mentioned in my email. My person in charge, {person’s name}, will be handling my tasks in my absence.

I will be thankful if you consider my application at the earliest.

8. Emergency Leave Application

Here is how you can write a leave letter for an emergency.

Sub: Emergency Leave Letter

I have to tend to a personal matter in my hometown because of which I will not be able to come to the office until {date}.

I have informed my colleagues about my leave and have briefed everyone on the project we are working on. You may contact me on (Your mobile number) if you need me with any urgent information.

Please grant me a leave for three days and oblige.

{Your Name}

9. Leave Application for Half-day Sample

Here is a sample leave application for the office for a half day.

Subject: Request for Half-Day Leave on [Date]

Dear [Supervisor Name],

This is to inform you that I am applying for a half-day leave on [Date], [Morning/Afternoon]. I need to [briefly state the reason for leave].

I have completed all urgent tasks and informed [colleague name] about my absence. They have agreed to cover the pending tasks for me.

I will be available via email or phone throughout the day for urgent matters.

Thank you for your understanding and consideration.

Leave Application for Office: Template

I have attached a sample   leave application for the office template for your reference. You can also download it instantly.

Tips for Writing Office Leave Application Letters

I have also curated some tips that you can use while drafting an application for medical leave in the office or for other reasons.

• Use a formal tone and professional format to write the leave application for the office.
• Provide all relevant details, including the purpose of your leave and the duration of absence.
• Send your leave application in time.
• Let the management know about your work status, too.
• Attach supporting documents if needed.
• Follow up with the manager or supervisor if they have not responded to your application yet.

Writing a leave application for the office will be an easy task for you once you have read this guide. I have included the formats for all application types, including a one-day leave application for the office, for your reference. Moreover, you must also follow all the tips and guidelines to ensure your application is in the correct format and tone.

You can learn more about such leave applications and how to draft them through free online courses from KnowledgeHut. These courses will enable you to learn more about effective communication in the workplace and enhance your skills for career advancement.

Frequently Asked Questions (FAQs)

You can apply for a casual leave application for the office if you want to attend a function. Make sure to follow the correct format and inform your manager about your planned absence. This will enable you to get approval instantly.

Several leave types are available for employees, including maternity, annual, half-day, casual, vacation, and sick leave. Familiarizing yourself with their respective formats is essential to ensure you submit the correct application.

Your application should encompass several required elements. The three simple ones are the subject line, the date, the reason for your leave, and the name of the person to whom you have transferred your work.

List down the factors that your manager can incorporate in canceling your absence request for the office. If your manager’s explanations are not convincing enough and you need a leave, you can discuss the matter with your HR department, which may be escalated to the seniors if required.

Yes, your leave remains cancelable even after it is approved. All you have to do is prepare a new document stating the new dates or your reasons for changing your leave. You may also want to bring the matter to your HR and proceed with the application without any problem.

Abhresh Sugandhi

Abhresh is specialized as a corporate trainer, He has a decade of experience in technical training blended with virtual webinars and instructor-led session created courses, tutorials, and articles for organizations. He is also the founder of Nikasio.com, which offers multiple services in technical training, project consulting, content development, etc.

Avail your free 1:1 mentorship session.

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Published In: Letters

Writing a Leave Application for Office (Samples & Examples)

A leave application is a professional way of requesting to be absent from work for a specific period. There are various ways of addressing your concerns to your supervisor. There are rules and features that should be included in the application when sending a formal leave application email.

Leave applications should be genuine, brief and should have enough details explaining why you are requesting for a leave. The reason why you are requesting for a leave will determine whether your leave request will be accepted or not.

What is a Leave Application for Office?

A leave application for office describes an employee’s situation of why they won’t be able to work at the office. The applications are usually made by employees when they want to be granted official leave to be absent from work.

Most organizations require that the employees before setting off for their leave if they have a problem to contact the HR to help them solve it either manually or by drafting it in an application.

For an employee to go for a leave, they must first contact their supervisor to make an appointment or meeting request so that they can be able to discuss their issues before being provided with a leave application for acceptance.

There are two different types of leave applications:

• E-mail format
• Letter Format

What to Include in a Leave Application (Letter Format)

• Recipient’s name and address: write the name and address of the person you are sending the letter to
• Subject line: write a great subject line and include any other details to make your letter easy to understand. You can use soothing like “Leave application…”
• Salutation: salute the recipient appropriately. Use their last name and title
• Body: in the body of your letter, state the reason why you would like to be granted leave, the duration of your unavailability, your point or mode of contact incase of any issues and whom you have delegated the work to
• Thank you note: thank the recipient for taking their time to consider your leave application
• Complimentary closing: use a formal closing to conclude your letter
• Your name: write your name in full and your job title
• Date: add the date of writing the letter i.e. current date

What to Include (E-mail format)

• Salutation: add the recipient’s name and title
• Body: state the reason why you would like to be granted leave, the person you have delegated your duties on, and for how long will you be unavailable.
• Complimentary closing: use only a standard closing
• Name: include your name and job title at the end

Key Areas to Cover

• Salutation: when writing make sure to properly salute the recipient by writing their name and title
• The subject of your application: to make it easy to the recipient to find your letter specify your reason for writing in the subject. You can also mention the type of leave that you are applying for.
• Reason for taking the leave: specify your reason for taking leave from work e.g. health, urgent work or family emergency. One can basically be granted leave for any situation that they are in as long as it is valid.
• Duration of the leave: make sure to include the specific dates that you would like to be allowed to not report to work. Make sure that you are as specific as possible when writing the dates
• Work plan during leave: whom will you be allocating all the duties and responsibilities and work load that you have?Make sure to specify this clearly, as employers wouldn’t like to have any pending work when you are on leave.
• Contact information: provide your contact information for urgent communications. You can also provide your alternative phone numbers so that in case you can’t be reached using your official number they can always use the alternative numbers.
•   Signature: ensure that you sign the leave application to show the recipient that you are indeed aware of the document.

Leave Application for Office Templates

If you are looking to draft the best leave application letter for office, then you are in the right place. Download our free and premium templates to help you find the right words to put into your leave application letter. After downloading, makes sure to include the right details and tailor the letter to suit your application.

Here are a few things that you should include in your leave for office application: The recipients address The subject of your application The reason behind your application for leave The requested leave duration Your emergency contact information Your signature

Start by sharing your issue with a co-worker or HR and get someone who can handle your workload during your absence. Mention the person to whom you will be delegating the work in your application. Mention when you will be back from your leave. Thank the recipient for taking their time to consider your leave application.

Related Documents

How to Write Leave Application for Office

Divyanshu   Jangid

Every employee faces a situation wherein they have to seek a leave of absence from work. The reasons could be many, from getting some essential personal work done to visiting a family member in a different city. You will have to submit a leave application but what is the right way to go about it? You may not be aware of how to write a leave application that gets the tone and substance right. 

Worry not, here is our format that will help you draft the perfect office leave application. Instead of experimenting with different styles and not getting the right tonality and professional touch, follow our leave application format to get it right, every time.

A well-crafted office leave application is important because it keeps your managers informed and updated about your situation. Moreover, it is a sign of professionalism and commitment to your job. Read on for tips on how to write a leave application and also check out our ready-to-use format. 

• Points to Add to Office Leave Application

Your office leave application should include the following points:

• Date of Leave Application

This is the date on which you are writing the application. Ensure that the date of submission is not too far from the date of leave.

• Recipient Name, Job Title, Address

Don’t skip recipient name, job title or their office/branch address . Check who has leave authorising power, their name and exact job title before you write your letter.

• Subject of the Application

Mention what the subject of your letter is. It could be a leave request for a wedding, leave for a medical check-up etc. 

• Salutation 

Make sure to add salutation below the subject. This could be the name of the person/their title preceded by Dear Mr/Ms.

• Body of the Leave Application

Start the letter by clearly mentioning the days and dates of your absence. Mention both the start and end date of your leave period.

• Reason for Leave

Mention why you are availing leave. Be concise and clear. Also mention the type of leave you wish to avail (sick leave, casual leave etc)

• Request for Approval

Seek approval for your leave immediately after mentioning days and reasons for leave. 

• Work Status

Mention the status of tasks assigned. State if there are any tasks on the job list that are pending and may have to be completed by a colleague/team. Aslo, mention if you are available for clarifications during the leave period.

• Thanking Note

Thank the recipient and seek approval/permission for leave.

• Signing Off 

Sign off with ‘Yours Sincerely’ at the end of the letter. Don’t forget to add sIgnature, your name, designation and contact details.

• Office Leave Application Format

Here’s the format you can follow for your office leave application

(Name of recipient)

(Designation, company)

Subject: Request for casual/sick (other types) of leave for (reason)

Dear Mr/Ms (name of recipient)

(Body of the letter)

(Thanking note)

Yours Sincerely,

Designation

Contact details)

• Leave Application Samples

Here are two leave application samples: 

Leave for Personal Work: Application Sample 1

25 July, 2022

Mr RK Murthy

AB Corp Ltd

Bengaluru 

Subject: Request for sick leave to undergo medical check-up

Dear Mr RK Murthy,

I wish to inform you that I will not be able to attend work for two days, from July 27, 2022, to July 28, 2022 because of some medical tests I have been prescribed. I will report back to work on July 29, 2022, Thursday.

I request you to kindly grant me sick leave for the duration of two days. I will complete all the tasks on my job list till July 27. I have also requested my colleague Mr Kiran to oversee work during my absence. I may not be able to take calls during the tests but I will revert to any texts or emails as and when I can.

I apologise for any inconvenience caused by the sudden nature of my request.

Thanking you.

Yours Sincerely, (Signature) Samit Seth Project design team Ph: xxxxxxxxxxx [email protected] Bengaluru

Read More: How to Write Personal Leave Application for Office

Leave for Attending A Family Event: Application Sample 2

25 July 2022

Ms. Aruna Mahadev

Project Manager

XYZ Pvt Ltd

Subject: Request for casual leave to attend sister’s wedding

Dear Ms. Arun Mahadev.

I write to inform you that I will be unable to attend office between July 31, 2022 and August 2, 2022 because I need to travel outstation for my sister’s wedding. I will report back to work on August 4, 2022, Monday. 

I request you to kindly allow me to avail three days of casual leave. I have completed all my work assigned till now. I will continue to finish all tasks till July 30, 2022. I have also mailed you a copy of the job lists during my absence. I have assigned the tasks to my team members. I will also be available on call, text and personal email so please feel free to reach out to me for any clarifications during my absence. 

I hope you consider my application for grant of leave.

Thanking you,

Yours Sincerely, (Signature) Shilpa Satheesh Team Lead Ph: xxxxxxxxxx [email protected]

• Mistakes to Avoid While Writing Office Leave Application
• Skipping Salutations

Skipping salutations is bad form. Ensure that you address the recipient with Dear Mr/Ms. Starting the letter with the right salutations is a sign of respect.  

• Error in Name/Job Title of Recipient

Check the name of the recipient and their job title. An error in their name shows your lack of professionalism. 

• Error in Dates

Get the dates and days right . Not only is it unprofessional but also misleading. Errors in dates could lead to work allocation and scheduling problems.

• Grammatical Errors

Grammatical errors are jarring and may cause annoyance to the recipient. Further, it shows your carelessness and may impact the approval of your letter.

• Informal Language

Avoid using slang or informal language, as it is disrespectful and unprofessional. Don’t use words or phrases like “hiya”, “bye for now”, “see you later” or “ciao”. 

• Lengthy/Wordy Letter

Keep the letter short. Long-winded letters distract from the core subject and eat into the recipient’s time. 

• Over Explanation

It’s important to state accurate reasons for leave, for instance, sister’s wedding/wedding in the family. However, don’t go on to explain  wedding ceremonies or why you need to be there in great detail. 

• Copy-Paste From Other’s Applications

Avoid copy-pasting from other applications as you may inadvertently mix up your reasons and theirs/your dates and theirs. 

• Wrong Contact Details

Check your contact details, from phone number to email id as it may cause confusion and inconvenience if you need to be contacted.

Table of Contents

• How To Write A Leave Application For Office (Samples)

Featured in:

Asking for permission to stay away from the office is always difficult, even when you are entitled to it. There is always that nagging thought at the back of your mind – What if they say no? The thought is justified.

Sometimes the company just can’t afford to let you go, especially if your reason for requesting leave is not that pertinent.

Sometimes, however, your leave application gets rejected, not because of the reason behind the request, but rather because of how you make the request.

For instance, if you craft a leave application in impolite language where you literally demand to be allowed to stay away from work, you probably won’t get your request approved.

Furthermore, there is a certain format you have to follow when writing your leave application. Remember leave applications are supposed to be formal documents. The leave application is the official way to request leave.

Of course, you could of course ask your manager for leave verbally, but even if they agree, you might still have to write a formal leave application letter.

This is why crafting an effective leave application is a skill everyone working in the corporate world should learn.

If you don’t know where to start or the do’s and don’ts of leave application writing, read on for a complete breakdown of everything you need to know.

DETAILS TO INCLUDE IN YOUR LEAVE APPLICATION FOR OFFICE

In a leave application for office, you need to explain to HR or the manager why you are taking a leave of absence: what situation exactly is prompting this action?

Below are some of the important details you should always remember to include when writing your leave application:

• Your complete name, address, contact information and employee code: These are details that identify who you are.
• Salutation: This is a greeting addressed to the recipient of the leave application.
• The subject of the application: This is where you specify the type of leave you are requesting for. For instance, you could write “Request for maternity leave .” This makes it clear even before the recipient reads the letter exactly what you are applying for.
• Why you are taking leave: In the letter itself, providing the reason for your desire to take leave. It could be for health reasons, to study, to go on vacation, to take care of an emergency that has emerged, maternity, adoption of a child, and so on.
• Number of days you’ll be away: It is very important that you remember to specify the number of days you intend to be away from the work place. This will allow the company to plan accordingly for your absence. Include the date you’ll go on leave and the date you’ll return to the workplace.
• Work plan in your absence: It goes without saying that work will continue in the organization even in your absence. While you may be entitled to take leave, it is always good when you show initiative and thoughtfulness by ensuring your responsibilities and duties will be handled in your absence. For instance, you can discuss this with your supervisor or with your colleagues and ensure your most urgent duties are distributed to colleagues. You can also train a replacement (an intern perhaps). Another solution would be creating a document that contains detailed information of your daily work. You can also indicate that you will be available in case of any emergency during your absence.
• Contact Information: Provide accurate contact information to ensure you are reachable during your leave. Sometimes emergencies come up and you are the only one who can solve the problem. For instance, if you are the only one who knows where a certain key document is located, they might need to reach you for assistance.
• Official documents: You should be ready to provide any documents, if necessary or if asked for, that support or corroborate your need to take a leave of absence. For instance, if you are taking sick leave, a letter from the doctor may be necessary.

THINGS TO REMEMBER WHEN WRITING A LEAVE APPLICATION

Below are some things to keep in mind when writing a leave application;

• Use a formal format: Ensure you draft the leave application in a formal format. This is because the leave application is an official letter, making your employer officially aware of your absence. You may have already informally discussed your leave-taking with the manager or supervisor, but it is the application letter that makes the matter official, which is why it needs to be written in a formal format. As for the contents of the application, we have already covered that above.
• Be concise: Don’t beat around the bush. Instead, get to the point straight away. Furthermore, don’t get too carried away explaining your reasons for taking leave – especially to the point of giving away too many personal details. Identify the most important details that need to be in the application and express them in a matter of a few paragraphs.
• Polite language: Use courteous language in the application. No matter how entitled you feel to being granted the leave request, don’t display that entitlement in the application letter. Use language that is polite, tactful, and convincing. This is especially important when you are taking a sabbatical – what some people call “ adult gap year ”. It is very easy for you application for a sabbatical to be rejected. You must therefore use tactful language to try and convince HR that this is something that a) you need, and b) might be beneficial to the company.
• Make it clear that you are coming back: Employees have sometimes been known to go on leave and not come back, perhaps due to being poached by other companies or quitting their jobs. To allay such fears, provide assurance to HR or your reporting manager that you will come back to the office and your duties as soon as your permitted leave duration ends.
• Show conscientiousness: Show conscientiousness about your duties and responsibilitie s at the workplace. That means you should demonstrate that your duties and responsibilities are important to you. If you simply write an application letter and talk about going to leave, but you don’t say anything about the work you will be leaving undone, it might give the impression that you don’t really care about your job.

Show conscientiousness by planning for how your duties and responsibilities will be taken care off in your absence. You can organize this with your supervisor or your close colleagues.

This is to ensure that there is smooth workflow even in your absence. It could also mean stating that when you come back from leave, you are going to make up for all the lost time.

• Express your thanks: At the end of the application letter, be sure to include one sentence where you thank the manager for taking the time to read through your application and (hopefully) for approving your request.
• Verbal permission: It is also advisable to get verbal permission from your reporting manager prior to writing your leave application. The application letter then becomes a way of making official what has already been approved.

THE DON’TS OF WRITING A LEAVE APPLICATION

The following are some of the things you should avoid when drafting your leave application letter:

• Ensure that there are no grammatical errors in your letter. Once you have typed it, read it at least two or three times to correct any grammar mistakes and punctuation errors.
• Don’t write in a casual tone.
• Don’t use complex terms or purple prose to show off. Ensure your application is as simple to understand as possible, something that can be read and understood quickly without having to consult the dictionary.
• Don’t use an informal format or make your leave application too long.

TYPES OF LEAVE YOU CAN APPLY FOR

1. sick leave.

This is when you take a leave of absence on account of an illness. Sick leave scenarios include physical illness, mental illness, health checkup, taking care of a sick loved one or dependent, or when you need to take time out to cope with or overcome the physical, psychological, and legal repercussion/effects of domestic abuse.

At the moment, there are no existing federal legal requirements for paid sick leave . Companies that are subject to the Family and Medical Leave Act (FMLA) are, however, expected to provide unpaid leave of up to 12 weeks for certain medical situations.

When crafting an application for sick leave, ensure you give relevant details (not too detailed, however) to prove credibility.

2. Study Leave

This is leave you take solely for the purpose of studying or carrying out research. Study leave, with or without pay , is not a legal requirement/obligation. Whether you get it and if you get paid is up to your employer. Keep this in mind when you are applying for study leave – remember that you are not entitled to either the leave or the pay. Choose your wording carefully.

3. Sabbatical

A sabbatical leave is the kind where you (for a given period) stop reporting to work for an extended period of time but you are still an employee of that company. Another name for it is “adult gap year” or “career break”. It’s highly likely to be an unpaid leave of absence.

There are no laws that cover you if you want to take a career break. This may be the most delicate application to write.

When writing the application for a sabbatical leave, figure out how to show that doing this will make you better at your job when you come back. Don’t display any entitlement, lest you either a) get denied, or b) lose your job in the process.

4. Vacation/Holiday Leave

Vacation leave is a period when you take time off from work to rest, relax, or attend to your own personal affairs. It is quite similar to annual leave (paid time off work). While vacation leave is not covered by law, there are many employers who offer paid vacation, usually as a means to attract employees.

The approach you take when writing your vacation leave application should be informed by your company’s guidelines or regulations concerning vacation leave.

5. Maternity/Paternity Leave

Maternity leave is a period during which a mother, before and after her child’s birth, is allowed to take time off from work. The US laws do not guarantee any national statutory paid parental leave for new mothers and fathers.

That said, there are some employees who are entitled to 12 weeks of unpaid leave annually for birth, adoption, or medical leave under the Family and Medical Leave Act (FMLA). Unfortunately, not all companies are covered by the FMLA (they have to have at least 50 employees).

6. Emergency Leave Application

This is when you need to take leave to deal with unforeseen circumstances that have emerged, such as the death of a loved one. Other scenarios include an accident, a major surgery, to visit a terminally ill family member, and so on.

LEAVE APPLICATION SAMPLES

Now that we have covered the different kinds of leave, let us look at samples of how to write applications for some of the different leave types.

1.  Study Leave Application Letter Sample

Manager’s Name Institute’s Name Date

Sub: Leave Application for Further Study

Dear Sir/Madam

I am writing this to request for a six-month study leave, to start on [date]. During the leave period, I will be at [name of educational institution] pursuing a [name of program or course]. The program starts on [date].

After I have completed my period of study, I believe I will bring greater value to the organization. Should my leave application be granted, I intend to resume my duties at the office on [date]. I will be greatly indebted to the company for giving me this opportunity to further my studies.

I am also thankful for the opportunity to serve this company.

Yours faithfully, Name Job Designation Contact Number

2. Sick Leave Application Letter Sample

The Manager Company Name Date

Subject: Leave Application Due To The Flu

Dear Sir/Ma’am

This is to inform you that I am currently suffering from the flu. After visiting the doctor on Wednesday, I was diagnosed with the flu and bed rest was prescribed.

My fever is consistently at over 100 degrees, my muscles ache, I have chills and sweats, and I cough throughout the day. I also have frequent headaches, nasal congestion, and sore throat. I am afraid that not only does my illness make it impossible for me to discharge my duties, but it also poses a risk to the rest of my colleagues who might also contract the flu if I continue coming to work.

For that reason, I am applying for a ten-day leave to ensure I am completely well when I return to the office. Attached to this application is a letter from my doctor. I hope you take my application into consideration.

3. Annual Leave Application Letter Sample

Manager’s Name Company Name Date

Subject: Annual Leave Application

Dear Mr. /Ms. [Recipient’s Name]

I am writing this to let you know that I will be taking my company-sanctioned annual leave for a period of one month, starting on [start date] and ending on [end date]. Throughout the year, I have not gone for leave, and would like to at this time utilize my full annual leave allowance.

Having had this discussion with my supervisor already, my responsibilities and duties have been distributed to colleagues in my department. I can therefore take this leave with a clear conscience that work will continue smoothly in my absence.

During the leave, I intend to travel, and due to the nature of said travel plans, it will be difficult to reach me on phone. I therefore urge that in case of any urgent work-related matters that require my attention, do write to me via email: [enter email address].

I will be grateful for a positive response to this application.

Thank you and regards,

4. Sabbatical Leave Application Letter Sample

Dear [Recipient Name],

My name is [name] and I have been working in the IT department for the last three years. Of late, however, I have felt the desire to be more and do more in my work. I feel as if I am stuck repeating the same monotonous tasks daily. I would like to take a sabbatical leave to help me renew my motivation and at the same tme increase my skills, particularly in coding and graphic design. I believe this will be instrumental in helping me take on more responsibilities and more complex tasks when I come back.

It is due to this desire for self-development and for a renewal of my passion for my job that I am requesting an extended sabbatical leave of [period]. During this time, I will take a few online courses on coding and graphic design.

Committed as I am to this company, I believe that when I resume work, I will be in better shape to give my all to the job and truly be of high value to [company’s name].

It is with the earnest hope of approval that I write this application.

Best regards,

5. Maternity Leave Application Letter Sample

Subject : Application for Maternity Leave

Dear Sir/Madam,

This is to inform you that I intend to take the allotted [write down number of weeks/months] of maternity available to me, starting on [start date]. In the event that there are no pregnancy or delivery-related, unforeseen issues that crop up, I intend to resume my duties at the end of my maternity leave on [tentative joining date].

Should my plans change for any reason, be sure that I will inform you speedily. Attached to this application is a letter from my doctor with confirmation of the relevant details.

During this period, you can reach me at this number for any emergency: [contact number].

Yours Sincerely,

6. Vacation Leave Application Letter Sample

Subject : Leave Application for Family Vacation

I am writing this to request approval for a 12-day vacation leave, starting on [start date] and going on up to [end date]. My family and I have been planning a trip to Brazil.

Having known for a while that I intend to take vacation leave, I have in the last few weeks been staying extra hours at work to ensure that I finish my most urgent work projects. I have also communicated with my immediate supervisors and had my work duties and responsibilities distributed to my colleagues to ensure smooth continuity even in my absence.

Thank you, and I am looking forward to your response.

Yours sincerely,

7. Leave Application For Emergency

Subject : Funeral Leave

I write this email to inform you of a family emergency that has disrupted my life and made it impossible for me to come in to work. Last night my sister passed away, having been bedridden in the hospital for the last two weeks after a heart surgery. Arrangements of the funeral – as well as the grief – are going to keep me preoccupied for the next few days.

I am sorry for any inconvenience that will be caused by my absence and have called into the office to organize the distribution of my most urgent duties to colleagues. In any case, I will be back at the office on [date], during which I will complete the remaining tasks.

Thank you for your kind consideration.

WRAPPING UP

The biggest take-away from this is that leave application letters should be formal, polite, and follow a particular format. The what of your application is also very crucial, and this means giving the reason why you want to take leave.

The more urgent or pertinent your reason, the higher your likelihood of getting your application request granted.

Another important thing to remember is conscientiousness. The moment you say you want to go on leave, the management starts to wonder what will happen to the work you are supposed to be working on.

Though this might depend on the context and on the organization’s protocols, it is usually a good idea for you to make arrangements that ensure the disruption in workflow is as minimal as possible in your absence.

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12 Leave Letters For Work (With Examples)

When you need time away from work for any reason, you will need to provide your employer with a formal leave letter. A leave letter informs your employer of your absence from work and provides details of your expected return. Depending on your particular situation, you may need to write an annual leave letter, a maternity leave letter, a paternity leave letter, a sick leave letter, or a study leave letter. Whatever your reasons for needing time away from work, it is important to know how to write a leave letter that is professional, clear, and concise. In this article, we will provide you with templates and examples of different kinds of leave letters to help you get started.

Leave letter for being unwell

Dear [Name of manager],

I am writing to inform you that I am unwell and will need to take a day off from work. I am feeling very weak and have been experiencing mild fever and body ache. I am not in a position to come to work today, and I apologize for the inconvenience this may cause.

I am taking the necessary precautions as suggested by my doctor and will be back to work in full health as soon as possible.

[Optional] I have also requested my doctor to provide a sick note for the same, which I will submit to you as soon as I receive it.

Thank you for your understanding.

Sincerely, [Your Name]

Leave letter for a family event

I am writing to request a day off from work on [date]. I am planning to use this day to attend a family event that has been planned for some time. It is very important to me to take part in this event and I am confident that I am able to make up the hours missed by working additional hours over the next week.

I am aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.

[Optional] I am also aware that I must provide proof of the event, and so I am including a copy of the invitation.

Thank you for considering my request. I am looking forward to hearing from you.

Leave letter for a doctor’s appointment

I am writing to request a day off from work on [date]. I have scheduled a doctor’s appointment for a medical issue that I have been having for some time. It’s necessary that I now visit the doctor to have it looked at.

I am confident that I can make up the hours missed by working additional hours over the next week. I am also aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.

Letter Letter for attending a volunteer event

I am writing to request a day off from work on [date]. I am planning to use this day to take part in a [volunteer event]. I feel it is important to give back to the community and I believe that this event will be a great opportunity to do so.

Leave letter for a surgery

Dear [Name of Manager],

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am having surgery for a medical condition and need to take the necessary time to recover.

I am hoping to return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause. Sincerely, [Your Name]

Leave letter for a family trip

Dear [Name of Manager], I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am going on a family trip to [location] and need to attend. I will to return to work by [date].

Thank you for your understanding, and I apologize for any inconvenience this may cause.

Leave letter to complete a professional course

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am taking a course to further my professional development and need to attend the classes. I am hoping to return to work by [date].

Thank you for your understanding, and I apologize for any inconvenience this may cause. I am confident that the course will help me do better at my role once I’m back.

Leave letter for a vacation

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am taking a much needed vacation and need to take the time to relax and rejuvenate.

I will return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause. Sincerely, [Your Name]

Leave letter for the death of a relative

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am attending a funeral for a relative and need to travel out of town to attend.

I am hoping to return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause.

Leave letter for visiting a government office

I am writing to inform you that I will need to take a day off from work on [date] in order to visit a government office. The purpose of my visit is to [explain details of why you need to visit the government office]. I understand that this leave is short notice and apologize for any inconvenience.

I will try to be available on phone while I’m away.

Thank you for your understanding and support.

Leave letter for maternity leave

I am writing to inform you that I will be taking maternity leave from [start date] to [end date].

I have been with the company for [length of time] and I am excited to start this new chapter of my life as a mother. I am grateful to be able to take this time off to spend with my new baby and family. I am confident that I will be able to return to work on [end date] and I am committed to providing the same high quality of work that I always have.

My team will be in good hands while I am away and I will be available to answer any questions via email or telephone. I am looking forward to coming back to work and continuing to contribute to the success of the company.

Sincerely, [Your name]

Leave letter for paternity leave

I am writing to inform you of my intention to take paternity leave from [start date] to [end date].

I am expecting a child and am looking forward to welcoming my new addition to the family. I am grateful for the paternity leave policy that the company offers, and I am taking advantage of it to spend time with my family.

I am confident that all of my work will be completed before I leave, and I will remain available to answer any questions that may arise. I am happy to provide more information or provide assistance with any tasks that may be needed while I’m away.

Leave letter for the death of a pet

I am writing to inform you that I will be taking a few days of leave from work to grieve the death of my pet, [name of pet]. I was very attached to [name of pet], and I need some time to process and come to terms with her passing.

I hope you can understand the importance of this time for me and that you can grant me this leave.

Leave letter to take care of a sick family member

Dear [name of manager],

I am writing to inform you that I need to take a leave of absence from work in order to take care of my [relation]. My [relation] has recently been diagnosed with [illness], and I need to take some time away from work to provide them with care and support.

I understand that this may cause some disruption for the team, and I apologize for any inconvenience this may cause. I am hoping to return to work by [date].

However, this may be subject to change depending on the situation. I will keep you updated on any changes and provide any information that you may need. Thank you for your understanding.

Word & Excel Templates

Printable Word and Excel Templates

One Day Leave Application for Traveling

We often need leave from work or school when we know that we cannot make ourselves available at work. In this situation, we need to write a request to our employer or supervisor and ask for leave. The duration of the leave may vary depending on the situation. 

What is a one-day leave application for traveling?

The leave application is a kind of request that we put down when we have to move out of the station and cannot come to work for a day. In this application, we formally ask our employer to allow us to go on leave for a day. 

Why is it important to write the leave application?

When you write the leave application, you ask your employer for permission to allow you to travel. This way, you should respect the employer and work ethics. It also shows that you have a professional approach towards your work and you know that your absence can trouble everyone at the workplace and this is the reason, you choose to inform the employer about your absence ahead of time.

Writing the leave application even if you want to leave for a day is very important because your boss will have to make serious arrangements regarding your absence. He will have to assign your responsibilities to someone else. Considering this, make sure that you always inform your manager ahead of time unless it is very urgent or there is some sort of emergency. 

What are the benefits of writing leave for one day for traveling?

Key benefits are:

You show a professional attitude:

Some people don’t take it seriously especially when they have to take leave for a day. They often leave even without informing their supervisor. But, people who have a professional attitude always say that they care as to who will be taking their responsibilities when they are not around. 

They get the approval from their boss for traveling:

Taking leave from work for a day is not a big deal. Most employers accept the application. People should get their leave accepted before they go out of station instead of irritating their boss by not taking permission.

They show compliance:

It is the policy of most of the workplaces that bind people to not go on leave without seeking official permission. However, people don’t seem to abide by the policies of the company. When people write a formal leave, they show compliance with the rules of the company. 

It helps the supervisor:

The supervisor has to perform workplace management when any person from the workplace goes on leave. When he gets the notification of an employee going on leave advance, he takes necessary steps and actions to ensure that there is no mismanagement and work is managed smoothly.

Writing tips:

• Inform the supervisor that you cannot attend the workshop for a day: Make sure that you remain respectful towards the supervisor when you are informing him 
• Don’t forget to provide the reason for leaving the workplace. Mention the place where you are traveling for a day. To be clearer, specify the date on which you are going to a certain place 
•  Ask the manager respectfully to provide you the permission to go on leave for a day. 

Below is a sample letter that will be helpful for you if you are fearing writing the leave application to your boss. 

Sample leave application letter:

Subject: Leave application for one day

Respected sir, 

With due respect, it is stated that I have to go out of the city for a day to meet my mother who has been feeling sick since last week. I have come to know that she has suffered severely from a kidney infection and I want to visit her tomorrow on 20th January 20XX. Kindly grant me leave for a day so that I can go and meet my mother.

I will be highly thankful to you for this act of kindness. If you want to know anything else regarding this application, please contact me. 

File: Word (.docx) Size 24 KB

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Home » Job Tips » Career Advice » Leave Application for Office

How to Write Leave Application for Office? [with Format & Samples]

Taking some days off work is undeniably important because everyone needs to take leaves at several uncontrollable times. In fact, research shows that employees who make use of their annual leave tend to be 40% more productive. This is because they’re less prone to irritability, depression, forgetfulness, and fatigue than those who don’t take any time off. It just goes to show you that sometimes it pays off in terms of productivity when you give yourself some rest. In this blog, we’ll help you get your well-deserved time off work by showing you how to write a leave application for office that cannot be rejected.

Table of Contents

How to Write Leave Application for Office?

To ensure your leave application for office is written professionally and includes all the key information, follow these guides on how to write a leave application for office. Additionally, to learn how to communicate professionally in a corporate office, you can pursue a business communication skills course . 

1. Understand Your Organization’s Policy on Leave

It is important to review your company’s leave policy and rules carefully before planning a vacation or any other activity that requires taking time off. Understand your entitlement to various types of leaves offered by the company, including earned and casual leaves. Also, understand their eligibility criteria.

2. Add the Subject (Purpose) of the Application

This is where you state why you are submitting an application for leave of office. You should specify what type of leave it is, such as a vacation or sick day request.

3. Include Salutation and Receiver’s Name

Here, include who the letter is addressed to, which could be your boss or a specific individual in the Human Resources team.

4. Mention the Reason for Taking Leave

Explain in detail why you require this time off from work including events like medical appointments/treatment that require absence from the workplace etc. This way, your superior understands fully without leaving any doubt the reasons you’re requesting this time off.

5. Specify the Number of Leaves Needed

Employees should indicate the dates that they will need to be away from work. This includes both the start and end date of their leave period.

6. Include a Work Plan During the Absence

Employees can create a plan for their absence, outlining tasks to be completed before they leave. They should also provide detailed instructions on how to execute daily duties in case of emergency when not present at work and offer training and knowledge transfer to any substitutes during the period away from duty.

7. Add Contact Information

Employees must supply their up-to-date contact details in order to be reachable by co-workers during any emergency situation. To ensure minimal disruption or loss of productivity due to said absences, employees should remain available via phone/email if needed.

8. Use Polite and Professional Language

Express your request for leave in a respectful and professional way. Be sure to keep an appropriate tone throughout the conversation, using phrases such as “Please,” “Thank you” and other polite words that demonstrate respectfulness.

Ask politely rather than demanding support, being mindful of how decisions might affect both parties involved. Show appreciation if granted permission by expressing gratitude with statements like “I am very grateful” or “I would be most obliged”.

9. Conclude Professionally

End your application letter for leave in the office with a polite closing phrase such as ‘Warm Regards’, or ‘Yours Sincerely’, followed by your name. If you are sending a hard copy of the leave request make sure to sign it at its end for added authenticity.

10. Proofread Your Leave Application

Review your leave letter for any mistakes. It might be helpful to read it aloud as this can help pick out typos, grammar issues, and anything else that doesn’t sound quite right. Additionally, check that the dates you have specified in the document are correct and make sure all of the information is accurate before submitting it. Make adjustments where needed so that there are no errors in your application.

Also Read: Half-Day Leave Application

Sample Leave Letter Format for Office

This is a sample leave application format for office that works for different types of leave applications.

1. Sample for Annual Leave Application

Everyone deserves a break to recharge and rejuvenate. Use this sample annual leave application letter for office to request time off from work, to get your well-deserved vacation or personal time.

2. Sample Maternity Leave Application

If you’re going to have a baby soon, it is necessary for you to take some time off work. Here is a sample maternity leave application to inform your boss about your absence.

3. Sample Emergency Leave Application for Office

Emergencies are usually unpredictable. An unexpected circumstance can arise at any time, requiring immediate time off from work. Here’s a sample emergency leave application for office to notify your employer about your urgent absence.

4. Sample Leave Application for Office for Personal Reason

If you wish to take a leave of absence from the office due to a personal reason you do not want to disclose, you can write an application in the following format.

5. Sample Medical Leave Application for Office

If you are suffering from an illness or sustained any injuries and are unable to work for some time, you can submit a medical leave application. Here is a format for the same:

Also Read: Application For Sick Leave

6. Sample Leave Application for Two Days in Office

Here is how you can write a two-day leave application for the office to attend a wedding:

You can check out more marriage leave application samples to write an application for different scenarios. 

When you need time away from work, it is essential to submit a well-crafted leave application for office. Make sure your request follows all guidelines given by the company and includes vital information such as why you are requesting time off, etc. Employ polite language in your letter and make certain that everything has been checked twice so there are no mistakes present.

Are you ready to write a professional leave application now? Share with us in the comments below some other scenarios where you can use the above-mentioned leave application samples. Read more on leave applications, get to know what is privilege leave to check if you have it as part of your benefits package.

If you are taking a leave due to an illness, injury, medical condition, medical emergency in a family, or childbirth, you should provide a medical certificate with your leave application.

You can address the leave application email to your manager by writing, “Hi [Manager’s Name], I am writing to request leave from [date] to [date] due to [reason]. I have completed most of my current tasks and have coordinated with [Colleague’s Name] for pending tasks. In case of an urgent matter that requires my attention, you can contact me at [email address]. Thank you for your understanding.

If you plan on taking a leave of absence, submit an application well in advance, four or five days before the decided date. If it is due to an emergency, try to inform your manager or supervisor as early as possible.

To draft a leave application for personal reasons write, “Dear [Manager’s Name], I am writing to request a leave of absence due to personal reasons. Please grant me a leave from [date] to [date]. Thank you for your understanding.

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Harshita is an English Literature graduate from the University of Delhi with 3 years of experience in Content Writing and Editing. Dedicated to her craft, she loves creating magic with words. She is a big fan of hoarding cute planners and journals and can be seen watching FRIENDS (almost EVERYTIME) in her spare time. Her meticulous attention to detail makes her stand out from the crowd. A typo epidemic is her worst nightmare!

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Planning a vacation is exciting, but one essential task is writing a leave application for your office before you pack your bags and head out the door. Whether you’re a seasoned professional or new to the workforce, crafting the perfect leave application can sometimes be challenging. 

Let’s check out a few essential details to add in your leave application step-by-step and a few samples of leave applications for vacation to make the task easier.

Why is a Leave Application Necessary?

Before we look into the details of crafting a leave application for vacation, let’s discuss why it’s crucial in the first place. A leave application serves several important purposes:

• Professionalism : Submitting a well-structured leave application demonstrates professionalism and respect for workplace policies.
• Planning : It allows your employer to plan for your absence, ensuring work continues smoothly during your vacation.
• Documentation : It serves as a formal record of your request, which can be helpful for both you and your employer in the future.
• Compliance : Many organisations have specific leave policies that employees must adhere to, making a leave application a necessary step to comply with these policies.

Crafting the Perfect Office Leave Application for Vacation

We’ll check out the essential steps, from choosing the right format to perfecting your tone, ensuring a stress-free getaway request. Here are the few steps to follow:

1. Choose the Right Format

The first step in writing a leave application is selecting the appropriate format. While there’s no one-size-fits-all leave application format for vacation, a standard format includes:

• Your Name : Start with your full name at the top.
• Date : Below your name, write the date of application.
• Recipient : Address the application to your immediate supervisor or the relevant authority.
• Subject : Mention the subject of your application, e.g., “Leave Application for Vacation.”
• Body : This is where you explain the details of your leave request.
• Closing : End the application with a polite close, such as “Sincerely” or “Yours faithfully.”
• Signature : Sign your name at the bottom.

2. Be Clear and Concise

When writing the body of your leave application, clarity is key. Provide all necessary details, including:

• The dates you intend to be on leave.
• A brief reason for your leave (mention it’s for vacation).
• Any work-related responsibilities you plan to delegate during your absence.
• Contact information in case of emergencies.

3. Choose the Right Tone

The most important thing when composing your leave-taking letter is to use the right tone. It needs to find an equilibrium of professionalism and being polite. Being careful of how you phrase your request shows respect towards your employer. It demonstrates your diligence and appreciation for getting time out.

4. Proofread and Edit

One of those important steps is to examine your leave application carefully. Proofreading keeps you sounding great and saying what you mean. Your spelling and grammatical errors will take away from your credibility as a writer — thus, proofread and revise what you write to create a polished final product that is well received. 

A well-detailed leave application expresses diligence and reflects on how you’re able to keep track even in your absence, hence maintaining quality standards while being away from work.

Sample Leave Application for Vacation

Now, let’s look at some samples of leave application for vacation in an office setting:

Sample 1: Short Vacation Leave Application to the Manager

A short vacation leave application for the office is a formal written request submitted by an employee to their employer, seeking permission to take a brief period of time off from work for a vacation or leisure trip. This application typically covers a shorter duration, such as a few days or a week, instead of more extended annual vacations. Here is a sample letter:

Sample 2: Extended Vacation Leave Application for Office

An extended vacation leave application for the office is a formal written request made by an employee to their employer, seeking permission to take an extended period of time off from work for an extended vacation or leisure trip. 

Unlike short vacations, extended vacations typically involve an extended absence, ranging from several weeks to several months.

In this application, the employee specifies the leave start and end dates, outlines any arrangements for workload management during their absence, and provides necessary information to ensure a smooth transition. 

It allows employees to enjoy an extended break while maintaining transparency and professionalism. Here is a sample for an extended vacation leave application:

Writing a thoughtfully formatted holiday leave request in your workspace could be the first stepping stone towards an interruption-free holiday leave. This leave application format for vacation comes in compliance with the prescribed format and protocols, where you can showcase professionalism and regard for office culture. 

It is good documentation that assists HR in anticipating your departure. It also is something you will keep that keeps track of your request and can help create a better working environment.

The key is finding the proper tone of professionalism and politeness that will communicate your dedication to fulfilling your obligations even as you thank them for allowing you time off. Also, proofread and edit, not disregard that part, because editing is significant! It’s crucial to ensure you correct all grammar and spelling mistakes to keep up appearances.

Following these guiding principles when composing an absence of leave (AOL) request enables an easy vacation. It exhibits your earnestness about carrying on with the norms at work. Therefore, accept the process, use the leave application format for vacation available online and travel without worries, knowing that your Office will be safe during your holiday.

Related Articles:

FAQs on Office Leave Application for Vacation

Q1. how do i write a leave application for vacation .

Use a formal format to write a leave application for vacation. Say who you are, when you’re gone, and why you’ll be out. Make sure you remain professional and leave your contact information in case of an emergency.

Q2. What is the Ideal Format for a Vacation Leave Application in an Office?

The perfect leave application for vacation should include your name, Date, To, and Subject ( For example, “Vacation Leave Application”), a detailed body stating the leave specifics, and a respectful closing along with Your Signature. This format maintains professionalism.

Q3. Where Can I Find Vacation Leave Application Samples for Office Leave Request? 

There are several online templates where you can grab sample leave applications for vacation to apply for work leave. Samples show how to properly structure your request letter with the correct tone and format.

Q4. How Can I Keep Up a Professional Tone in My Leave Application For Vacation? 

It’s essential to keep a professional manner in your leave request. Be thankful for the holiday you’re asking for, tell them how committed you are to getting your work done, and phrase everything you write as pleasantly but professionally as possible.

Q5. Why is Proofreading and Editing Necessary to Prepare a Vacation Leave Application for Office? 

Proofreading and editing are imperative for eliminating grammatical and spelling mistakes. Writing a leave application allows you to show that you have an eye for detail and display your professionalism, which in turn gets approval from your boss faster.

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Written by admin • October 27, 2023 • 12:17 pm • Employee Support

Leave Application – Format for School, Office & College

Table of Contents

A leave application is a formal request for temporary absence from duties due to specific reasons. They can range from personal matters, health issues or family events. Knowing how to craft a leave request is crucial whether you’re a working professional or a student.

This article shall look into the nuances of constructing a leave application, focusing on the format, vital components, and other narrative elements. We have covered multiple templates that will help you understand the tone required for different situations.

Different Types Of Leave Application

Leave applications come in different forms, catering to diverse needs and situations. Here’s a breakdown of some common types:

• Sick Leave: The duration of sick leave varies based on the severity of the employee’s condition, ranging from a few days to several months, ensuring employees can focus on their recovery without work-related stress.
• Casual Leave: Employees typically receive 1 to 3 casual leaves per month, offering short breaks for personal or unexpected needs, and promoting work-life balance.
• Maternity Leave : As per the Maternity Benefit Act, female employees are entitled to 26 weeks of maternity leave, allowing new mothers ample time to care for their newborns and recover after childbirth.
• Paternity Leave: Some companies grant male employees 15 days of paternity leave, fostering a supportive environment for new fathers during crucial family moments.
• Annual Leave: Indian employees enjoy 15-20 days of annual leave per year, offering the chance to relax, recharge, and spend quality time with family and friends.
• Bereavement Leave: In India, bereavement leave spans up to 7 days, allowing employees to mourn the loss of a loved one without the worry of work responsibilities. The exact duration may vary based on company policies.
• Vacation: Employees can utilise their accumulated annual and earned leaves for extended vacations. The number of paid vacation days depends on the remaining leave balance, enabling employees to plan longer breaks.
• Half-Day Leave: Half-day leave allows employees to manage personal tasks or appointments while ensuring minimal disruption to work commitments.
• One-Day Leave: This short leave option is ideal for addressing immediate personal matters without impacting work schedules significantly.

Reasons Why People Apply For Leave Application

When submitting a leave application, providing a clear and valid reason is necessary. Various circumstances necessitate taking a leave of absence, such as:

• Bereavement: Leave may be required due to the passing of a family member, friend, or even a beloved pet. Compassionate leave allows individuals time to cope with their loss and support their families during difficult times.
• Health Concerns and Medical Procedures: Illness or scheduled surgeries often require employees or students to take a break. Medical leave ensures individuals have the necessary time to recover and regain their health.
• Rest and Recreation (R&R): Everyone needs a break to recharge. Whether it’s for mental rejuvenation or simply enjoying leisure time, individuals may apply for leave to relax and unwind.
• Life Milestones: Significant life events such as marriages, birthdays, or other anniversaries are valid reasons for taking time off. These occasions are essential for personal well-being and are often celebrated with family and friends.
• Travel: Exploring new places, be it for leisure or work-related purposes, may require taking leave. Travel enriches experiences, broadens perspectives, and allows individuals to embrace diverse cultures.

Incorporating the reason for leave in the application ensures transparency and understanding between the applicant and the authorities.

Tips to Write a Perfect Leave Application Letter

• Maintain a formal and respectful tone throughout the application.
• Include your full name, ID, department/class, and contact details for easy identification.
• Briefly state the reason for your leave. Be honest and straightforward.
• Specify the precise start and end dates of your leave period.
• If applicable, mention how you plan to delegate or handle your tasks during your absence.
• Provide details of a trustworthy colleague or family member who can be contacted in case of emergencies.
• Express thanks for considering your request and understanding your situation.
• Review the application for errors in grammar, spelling, and clarity before submission.
• If needed, attach relevant documents such as medical certificates to support your leave application.

Major Elements of a Leave Application Letter

A well-structured leave application comprises essential elements to ensure clarity and professionalism. These elements include:

• Salutation: Address the recipient respectfully using appropriate titles such as “Dear Sir/Madam” or the individual’s name and designation if known.
• Subject: Provide a concise subject line outlining the purpose of your application. Be clear and specific to help the recipient understand the context at a glance.
• Main Body: The main body of the application should contain detailed information, including the reasons for your leave and the specific dates you intend to be absent. Clearly articulate your situation or requirement.
• Contact Information: Include your contact details, such as phone number and email address, enabling swift communication if required during your absence.
• Name and Signature: Sign the application with your full name, indicating your acceptance of the request. A signature adds a personal touch and authenticity to the document.
• Urgent work
• Maternity leave
• Medical issues

Format of Leave Application Letter

Knowing the format and the primary components that you need to cover whilst writing a leave application is a must. Here’s a basic format that you can use, whether you are writing as a student or an employee.

Subject: Leave Application

Dear Sir/Madam,

Main Body of the Leave Application:

[Provide the details and reasons for your leave request here.]

Yours sincerely,

[Your Signature] [Your Name] [Designation] [Name of the Organization]

What to Include

In crafting a leave application, specific information must be included to ensure clarity and professionalism. Here’s a breakdown of what to cover in each paragraph:

Paragraph 1: Introduction and Reason for Leave

Begin by introducing yourself, and stating your name and designation. Address the recipient formally, providing their details. Concisely explain the purpose of your leave request. Use the official format and maintain concise sentences for clarity and professionalism.

Dear [Recipient’s Name/Designation],

I am writing to formally request a leave of absence from [start date] to [end date]. The purpose of my leave is [briefly state the reason, e.g., medical treatment]. I kindly request your approval for this period of absence .

Paragraph 2: Handling Pending Work

When writing a leave application for office purposes, detail how you plan to manage any pending work during your absence. Mention your strategies for completing tasks or delegating responsibilities to ensure a smooth workflow in your absence.

I have arranged my tasks in advance and will ensure that all pending work is completed before my departure. Alternatively, I have delegated tasks to [colleague’s name] who will oversee the ongoing projects during my absence. Rest assured, I will ensure a seamless transition and return to work promptly on my scheduled date.

Paragraph 3: Closing and Contact Information

Conclude your application with a formal request for approval. Express your gratitude for the organization’s understanding. Provide further contact information, such as your phone number and email address, for any necessary communication.

Thank you for your attention to this matter.

Leave Application Letter for School & College

Every leave application needs to have a few components to it that cannot be skipped or ignored. We have put that checklist for you below along with an example.

Reason for Leave

I require leave due to [explain briefly why you need leave – family emergency, medical treatment, personal reasons, etc.].

I am requesting leave for a period of [number of days/weeks] starting from [start date] to [end date]. I believe this duration will provide adequate time for my situation to stabilise.

These elements should be included in your leave application to make it complete and avoid any further confusion.

Leave Application Letter Format to principal (From A Student)

Respected Principal/Teacher,

I am writing to inform you that I, [Your Name], a student of [Your Grade/Class] at [School Name], am unable to attend school from [Starting Date] to [Ending Date] due to [mention the reason for leave, e.g., illness, family emergency, personal reasons, etc.].

I kindly request you to grant me leave for the mentioned period. I have attached the necessary medical certificate/documents for your reference. I assure you that I will catch up on all the missed assignments and notes as soon as I return to school.

I understand the importance of regular attendance and will make every effort to minimize disruption to my studies. I will also ensure that my classmates are not inconvenienced due to my absence.

I would be grateful if you could approve my leave application at your earliest convenience. Please let me know if you require any additional information or if there are any formalities that need to be completed from my end.

Thank you for your understanding and cooperation. I sincerely appreciate your support in this matter.

[Your Name] [Your Class/Grade] [Roll Number]

Leave Application Letter Format to principal (From A Parent)

Subject: Leave Application for [Child’s Full Name], [Grade/Class]

Respected Principal,

I hope this letter finds you in good health. I am writing to inform you about the unavailability of my child, [Child’s Full Name], who is a student of [Grade/Class] at your school. Unfortunately, due to [mention the reason for leave, e.g., illness, family emergency, personal reasons, etc.], my child is unable to attend school from [Starting Date] to [Ending Date].

I kindly request you to grant leave to my child for the mentioned period. [He/She] has been under the care of a doctor and is being treated for the illness. I have attached the medical certificate and other necessary documents for your reference.

I assure you that [Child’s Full Name] will make up for all the missed assignments and exams as soon as [he/she] recovers and returns to school. I understand the importance of regular attendance and am committed to ensuring that [he/she] catches up on all the academic work.

I would appreciate your kind consideration in granting this leave. If there are any formalities or documents required from my end, please do not hesitate to inform me. I can be reached at [Your Contact Number] or [Your Email Address] for any further communication.

[Your Name] [Your Relationship to the Child, e.g., Parent/Guardian] [Your Contact Number] [Your Email Address]

Leave Application Letter Format For College

I am writing to inform you that I, [Your Name], a student of [Your Course/Program] at [College Name], am unable to attend classes from [Starting Date] to [Ending Date] due to [mention the reason for leave, e.g., illness, family emergency, personal reasons, etc.].

I kindly request you to grant me leave for the mentioned period. I understand the importance of regular attendance and assure you that I will make every effort to catch up on all the missed lectures, assignments, and coursework during my absence. I will ensure minimal disruption to my studies and will coordinate with my classmates to obtain notes and updates regarding class discussions.

I have attached the necessary medical certificate/documents for your reference. If there are any formalities or assignments I need to complete during my absence, please let me know, and I will ensure that they are taken care of promptly.

I appreciate your understanding and support in this matter. Thank you for your cooperation. I am confident that I will resume my classes as soon as I am able and continue my studies without further interruptions.

[Your Name] [Your Course/Program] [Your Roll Number] [Contact Number] [Your Email Address]

Leave Application Letter Format For Office

In drafting a leave application for the office, maintain a formal tone and structure. Here is a leave application letter template for the office:

Dear [Manager’s Name],

Subject: Leave Application for [Specify Dates]

I am writing to formally request a leave of absence from [start date] to [end date]. The purpose of my leave is [briefly state the reason, e.g., personal family event]. I kindly request your approval for this period of absence.

During my absence, I have organised my tasks meticulously to ensure a smooth workflow in the department. [Explain briefly how you will manage your work, whether by delegating tasks or completing pending work before the leave period].

I can be reached via phone at [your phone number] or email at [your email address] in case of any urgent matters that require my attention during this period.

Thank you for your understanding and support during my absence. I am committed to ensuring a seamless transition and will return to work promptly on [return date].

[Your Full Name] [Your Designation] [Contact Number] [Email Address] [Your Signature]

Sample 1: How to Write Application for Sick Leave

Subject: Sick Leave Application

Dear Sarit,

I am writing to inform you that I am unwell and unable to attend work. I have been diagnosed with a severe bout of flu by my healthcare provider. Following the doctor’s advice, I need to take a sick leave from 5th November 2023 to 12th November 2023 to recover and regain my strength.

I have already informed Pooja Sharma, my colleague, who will be handling my urgent tasks during my absence. I will ensure a smooth transition of my responsibilities before I leave.

I can be reached via phone at +91 98765 00000 or email at [email protected] if there are any work-related emergencies during this period.

Thank you for your understanding. I will keep you updated about my progress and provide any necessary medical certificates upon my return.

Amit Patel Marketing Executive Zenith Corporation

Sample 2: How to Write Annual Leave Application

Subject: Annual Leave Application

I hope this message finds you well. I am writing to inform you that I will be out of the country for a month due to personal reasons. Therefore, I kindly request to avail my full annual leave allowance. I would like to request leave from the 1st of November 2023 until the 30th of November 2023.

During my absence, Priya Kapoor will be handling my responsibilities. I have been mentoring Priya for the past year, and I have full confidence in her ability to manage the tasks efficiently. For any work-related emergencies, I can be reached on my mobile phone.

Thank you for your understanding and support.

Warm regards,

Rahul Verma Content Strategist Digital Marketing Department Sunrise Solutions

Sample 3: How to Write Half Day Leave Application

Subject: Half-Day Leave Application

I hope this message finds you well. I am writing to inform you that I will be arriving late to the office today due to a doctor’s appointment. I need to visit my doctor at 10 a.m., and due to some necessary investigations, I will only be able to reach the office in the afternoon.

I kindly request your approval for a half-day leave for today. I assure you that I will make every effort to catch up with as much work as possible once I am in the office.

Thank you for your understanding.

Gaurav Kumar Graphic Designer Digital Marketing Team NE Connections

Sample 4: How to Write Casual Leave Application

Subject: Casual Leave Application

Dear Amrita,

I hope this message finds you in good health. I am writing to request a casual leave for five days, starting from the 21st of September to the 25th of the same month, due to a family medical emergency. During my absence, I have arranged for Jordan Hnialum to handle my duties, and he has kindly agreed to take over my responsibilities. I trust he will manage the tasks diligently.

I will be available to resume work on the 27th of September. I kindly request your approval for this leave, and I assure you that I will ensure a smooth transition of my responsibilities before my departure.

Please feel free to contact me at 98******90 if any urgent matters require my attention during my absence.

Gargi Arora Graphic Designer Digital Marketing Team Akal Info

Sample 5: How to Write Bereavement Leave Application

Subject: Bereavement Leave Application

Dear Aaryaan,

I hope this message finds you well. It is with deep sadness that I inform you of the passing of my dear mother last night. In this difficult time, I need to head home to support my family and take care of the funeral arrangements. Therefore, I humbly request your approval for a 5-day paid bereavement leave, starting today, the 21st of October, 2023, and ending on the 25th of October, 2023.

I will be reachable on my cell phone if you need to contact me. Additionally, I have informed Prakriti Bose, a colleague, about my responsibilities, and she will be able to assist you in my absence.

I sincerely apologise for any inconvenience this may cause and appreciate your understanding and support during this challenging period.

Thank you for your consideration.

Priya Varsha Content Strategist Digital Marketing Team AKAL Info

Sample 6: How to Write One-Day Leave Application

Subject: One-Day Leave Application

Dear Suman,

I hope this message finds you well. I am writing to inform you in advance that I will not be able to work on the 30th of this month. My mother has experienced some health issues, so I have scheduled an appointment with her doctor on the 30th. Considering the necessary investigations, I will be unavailable for the entire day.

I have arranged for Daryl Ezung to handle my responsibilities during my absence. I kindly request you to grant me this one-day leave.

Hamid Qureshi Head of Advertising AKAL Info

Sample 7: How to Write Paternity Leave Application

Subject: Paternity Leave Application

Dear Ms. Kapoor,

I am writing to formally request paternity leave from November 15 to November 30, 2023. My wife and I are expecting a child, and I would like to take this time to support her and bond with our newborn.

I have arranged for my colleague, Bakshin Kaun, to handle my responsibilities during my absence. I assure you that I have taken steps to minimise any disruptions. I am willing to assist remotely if needed.

Attached is the medical certificate confirming my wife’s pregnancy. I appreciate your understanding and support. Please feel free to contact me for any further information.

Thank you for considering my request.

Lokesh Aggarwal Content Head AKAL Info

Sample 8: How to Write Vacation Leave Application

Subject: Vacation Leave Application

Dear Mr. Sharma,

I am writing to request vacation leave from December 10 to December 20, 2023. During this period, I plan to visit my hometown to celebrate a family event.

I have completed all my pending tasks and briefed my colleague, Priya Sharma, about my ongoing projects. I assure you of a smooth workflow during my absence. I am reachable via email ([email protected]) in case of any emergencies.

Thank you for considering my request. I appreciate your cooperation.

Rajesh Kumar Accounts Manager ABC Corporation

Sample 9: How to Write Emergency Leave Application

Subject: Emergency Leave Application

Dear Mr. Singh,

I am writing to inform you about an unforeseen family emergency that requires my immediate attention. Due to this situation, I am unable to attend work starting tomorrow, October 31, 2023.

I have informed my colleague, Arjun Patel, about my ongoing projects and tasks, and he has kindly agreed to cover for me during my absence. I will ensure all pending work is completed upon my return.

I sincerely apologise for this inconvenience and appreciate your understanding in granting me this emergency leave. I will keep you updated about my situation and my expected date of return.

Ritu Sharma Operations Manager XYZ Corporation

Sample 10: How to Write Leave Application for Marriage

Subject: Leave Application for Marriage

Dear Ms. Sharma,

I am writing to request leave for my marriage ceremony. I will need leave from November 15 to November 23, 2023, to make arrangements and celebrate this joyous occasion with my family and friends.

I have ensured that all my pending work is completed and handed over my responsibilities to my colleague, Priya Singh, who will handle my tasks during my absence. I am committed to ensuring a smooth transition before and after my leave period.

I sincerely request your approval for this leave and appreciate your understanding in this matter. I assure you that I will resume work promptly on November 21, 2023.

Thank you for your kind consideration.

Amit Verma Head of Advertising LMN Technologies

Leave Application Email

The world has gone digital, minimising the need for physical effort and work. This has obviously impacted the frequency of writing letters and applications. The professional world has almost entirely shifted to a much safer and quicker method of communication: e-mail. E-mail is the norm. So, here are a few samples along with a template to help you write the perfect leave application email.

Leave Application Email Format

Dear [Recipient’s Name],

I hope this email finds you well. I am writing to formally request a leave of absence from [Start Date] to [End Date] due to [reason for leave].

I have taken all necessary measures to ensure a smooth transition during my absence. [If applicable, mention that you have informed your colleagues/team members and provided necessary instructions.]

I will be accessible via email during this period and will ensure that any urgent matters are addressed promptly. I have also delegated my responsibilities to [mention the name of the colleague or team member who will handle your tasks in your absence].

I have attached the required documents (if any) to support my leave application. Please let me know if any additional information is needed from my end.

I apologise for any inconvenience caused by my absence and will make sure to complete any pending work and hand over all responsibilities before my departure.

Thank you for your understanding and support. I look forward to your positive response.

[Your Full Name] [Your Job Title] [Your Company Name] [Your Contact Number]

Sample 1: Leave Application Email Format For Office

Dear [Supervisor/Manager’s Name],

I hope this message finds you in good spirits. I am reaching out to request a leave of absence from my position at [Company Name] due to [explain the reason] starting from [Start Date] until [End Date].

I have taken the necessary steps to ensure a smooth handover of my tasks to [colleague’s name or team] and have documented all relevant information. During my absence, I will remain reachable via email to address any urgent matters or provide assistance as needed.

Attached to this email are the pertinent documents supporting my leave application.

I appreciate your understanding in this matter and assure you of my commitment to complete any pending work before my departure. Thank you for your consideration and support.

Sample 2: Leave Application Email Format For College

Dear [College Official’s Name],

I hope this email finds you well. I am writing to formally request a leave of absence from college due to [mention the reason]. I kindly ask for your approval for a leave starting from [Start Date] to [End Date].

I have informed my professors about my absence and will make sure to catch up on all missed lectures and assignments upon my return. I assure you of my commitment to maintaining my academic responsibilities despite this temporary setback.

Please find attached the necessary documents supporting my leave application. If there are any additional formalities or requirements, kindly let me know, and I will promptly provide the information.

I appreciate your understanding and support in granting me this leave. Thank you for your time and consideration.

[Your Full Name] [Your College ID/Enrollment Number] [Your Contact Number] [Your Email Address]

FAQs About Leave Application

What is a leave application letter.

A leave application letter is a formal document where an individual, either an employee or a student, states their intention and reasons for taking a temporary absence from work or school.

How to write a leave application?

Outside of the basic details like address, subject and other technical details, her4e is what you should include in the body of the leave application:

• Reason for Leave: Clearly state the reason for your leave (e.g., illness, personal reasons, family emergency).
• Duration: Specify the start and end dates of your leave period.
• Arrangements: If applicable, mention any arrangements you've made for your work/tasks during your absence.
• Contact Information: Provide your contact details in case of any urgent matters.
• Closing: Express gratitude and professionalism (e.g., Thank you for your understanding and support. Sincerely, [Your Name]).

How to write an application to the principal for leave?

Here is what goes in the content of an application to the principal for leave:

• Reason for Leave: Briefly state the reason for your leave (e.g., illness, family emergency). Specify the start and end dates of your absence.
• Academic Responsibilities: Confirm completion of pending assignments. Assure catching up on missed lessons promptly upon return.
• Supporting Information: Mention attached notes from parents/guardians if applicable. Offer additional documents if necessary.
• Contact Information: Provide your contact number for school communication. Include parent's/guardian's contact if required.
• Appreciation and Closing: Express gratitude for understanding. Close with a polite sign-off.

How to write a leave application for the office?

Here is everything you need to add to the content:

• Reason for Leave: Clearly state the reason for your leave (e.g., personal, medical, family-related). Specify the dates you intend to be on leave.
• Work Responsibilities: Mention your plan for pending tasks and deadlines. Offer to delegate or complete urgent work before your departure.
• Colleague Notification: Inform colleagues about your absence and provide necessary instructions to ensure a smooth workflow in your absence. Mention a point of contact for work-related queries in your absence.
• Availability During Leave: Specify your availability (or unavailability) for emergencies. Provide your contact information in case of urgent work matters.
• Appreciation and Closing: Express gratitude for understanding and support. Close with a polite closing statement.

How to write a medical leave application?

Here is what you need in a medical leave application:

• Doctor's Note: If applicable, attach a medical certificate or note from your healthcare provider indicating your condition and recommended leave period.
• Details: Mention the specific illness or medical condition you are suffering from.
• Joining: Discuss the course of treatment and brief about the number of days you would require to recover. Be clear about when you can join back.

How to write an application for a leave of absence?

These pointers should be included in the body of your letter for a leave of absence:

• Reason for Leave: Clearly explain the reason for needing a leave of absence (e.g., personal reasons, family commitments, educational purposes).
• Duration: Specify the start and end dates of your intended leave period.
• Planning: Assure that you have made necessary arrangements for your responsibilities during your absence.
• Availability: Provide information on how you can be reached during your absence if required.

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Sample Leave Application format for Traveling

[Here briefly focus on Sample leave for a long ride, long travel or long distance for a tour, visit or outing for the official or personal matter. You can follow these sample as Email letter. You can modify the format as your requirement.]

The Managing Director,

Institute Name…

Institute Address…

Sub: Leave Application for Traveling

As u know that our company has given a project for sales promotion to (Branch with area name). I received a call from our project manager who is dealing with this project (Show your situation). He is having a few problems out there with the staff of that company. He is asking for an assistance of our seniors. I would request you to allow our senior delegation to travel to (Branch with area name) in the coming week.

Yours truly,

Job Designation…

Contact no…

Another format,

Sub: Leave Application for Travelling

Respected sir / Ma’am,

With due respect, it is stated that I am going out of the station with my parents. We have a plan of traveling for one a month (as your requirement). We plan this family tour once in a year so here we go. For this purpose, I need you to lend a helping hand to me. My parents cannot leave me alone here, and although this is a family trip so they cannot leave any one of us here.

Kindly grant me leave for one month (Name). I will rejoin the semester on the very first day of (date). I will be very thankful to you for your kind act.

Yours sincerely,

Sub: Leave Application for Visiting Abroad

Respected Sir,

I hope you are doing great in health. I am writing this to you so that I can ask for leave. Sir, I am going to aboard as I told you last month for my job purpose (As your requirement). I have applied for a visa of (country name). Two days ago agency called me and informed me about my Visa approval, so now I am going in last week of this month, so please grant me leaves for one week as the date of my flight is (date) and I will return on (date). Allow me leaves so that I can go, it would be a great source of pleasure for me.

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