thesis student management system

Thesis Management System

Easy-to-use and effective software that easily manages thesis and dissertation processes by minimizing challenges faced by scholars, advisors and committee members.

Online Thesis Management System that caters to everyone's needs

Research scholar.

No more frustration - right from initial application, guide selection to DC invite, course works, publications, synopsis, and final thesis submission and viva, everything is automated.

Research Guide

Constructs a bridge between scholars and guides with easy communication channels. Easy acceptance and approval of the coursework, with immediate review processes.

Research Committee Coordinator

Keep track of the entire thesis process in a centralized place. Facilitates research interviews, coordination with external reviewers, and final approvals/rejection in just clicks.

Thesis Management System, for on-the-go thesis, approvals, and submissions

Make thesis registration effortless

Reduce long wait lines of your thesis registration process - from the applications, verification, PET score updation, and interviews to shortlisting and guide allocation, our thesis management system puts your admission committee in charge.

The system is intelligent enough to handle multiple statuses just in a few clicks. With automated processes and reporting tools, your admission team can stay empowered throughout their thesis registration cycle.

Do more with Creatrix:

• Reminders to speed up registrations
• Online thesis registration forms
• Status management for submissions

Handle a range of coursework

Supercharge your coursework registrations with an end-to-end thesis management system from Creatrix. Let researchers start any number of coursework related to their thesis, and maintain, and track it to completion.

Get on discussions with the guide, initiate meetings, send emails, create tasks, and follow-up notes. Get a clear understanding of the coursework done, sent for approval, and submitted, all in one view!

• Add/Edit/ Manage courses associated
• Manage documents related to coursework
• Coursework mapping with credit breakup

Keep publications on track

Compile your thesis publication process with a high-quality repository that tracks all research publications. Input all details associated with the publication along with remarks, so your scholarly efforts are in one place.

Configure filters to quickly sort out the right publication made from the list. View, edit, and trash them whenever needed. Facilitate effective connections between research scholars and their guides.

• Add/manage journals and magazines online
• Various tools to take action
• Faster communication channels for completion

On-the-go approvals

Whether it is topic, thesis, or synopsis approval processes, handle them easily using Creatrix’s configurable workflows. Custom design multiple roles and permissions for RRC, RAC, VC, Referee, and much more.

Expedite thesis submission with individual portal logins, multiple statuses, automatic scheduling, alerts, reports, proper coordination, progress monitoring, and proactive support.

• Integration with third-party fee systems
• Guided thesis support with counsel
• No-code approval workflows for your unique needs

Configure topic approvals

Obtain quicker thesis approvals from your adviser, departmental thesis reviewer, and other committee members at the touch of a button, with our intuitive interface!

Progress report tracking

The progress reporting feature in our thesis management software allows you to track the status of the project, and plan for upcoming milestones in your thesis submission journey.

Extension requests in a snap

Initiate dissertation extension to your thesis panel with all supporting documents with the change of date with our flexible thesis platform

Change of guide requests

Request a change of guide anywhere in the middle of your thesis journey and seek approval through a series of customized steps.

No more extension delays

By inputting new guide details with the old one and the reason, get underway to apply for a change of guide within the specific time using our flexible thesis software.

Enjoy simplicity and efficiency

Empower every one part of the thesis committee with a more functional, easy-to-use, and less code-driven thesis software that dynamically changes as per your needs.

Frequently Asked Questions

What is a thesis management system.

A Thesis Management System is a software solution designed to support the management and administration of theses or dissertations in academic institutions. It provides tools and features to streamline the entire thesis process, including proposal submission, review and approval workflows, document management, and tracking of progress.

What are the key features of a Thesis Management System?

Common features of a Thesis Management System include:

• Online submission of thesis proposals
• Centralized repository for document management
• Review and approval workflows
• Document management and version control
• Communication tools for supervisors and students
• Progress tracking and milestone management
• Plagiarism detection
• Secure storage and access control for thesis documents
• Collaboration tools for co-authors and committee members Integration with other modules or systems
• Customizable templates and forms for thesis management
• Reporting and analytics capabilities for monitoring thesis progress
• User-friendly interface for easy navigation and use.

How does a Thesis Management System benefit academic institutions?

A Thesis Management System offers several benefits to academic institutions, including:

• Streamlined thesis submission and approval processes, reducing paperwork and administrative overhead.
• Reduces administrative burden. Improves efficiency and saves time.
• Improved communication and collaboration between students, supervisors, and committee members.
• Enhanced document management and version control, ensuring proper organization and access to thesis materials.
• Efficient progress tracking, enabling timely feedback and intervention when needed.
• Plagiarism detection tools, ensuring academic integrity in thesis submissions.
• Reporting and analytics for evaluating thesis progress and outcomes.

Can a Thesis Management System handle different types of theses?

Yes, a Thesis Management System can handle different types of theses, including master's theses, doctoral dissertations, research papers, and other scholarly works. The system allows for customization in defining thesis categories and associated workflows.

Is it possible to integrate a Thesis Management System with other systems?

Integration with other systems is possible depending on the capabilities and compatibility of the Thesis Management System. Integration with student information systems, library databases, or plagiarism detection tools can streamline data exchange and provide a seamless experience for users.

How secure is the data in a Thesis Management System?

Data security is crucial for any software system, including a Thesis Management System. These systems employ security measures such as encryption, user authentication, access controls, and regular backups to ensure data protection. It's important to choose a reputable system provider that prioritizes data security and complies with relevant privacy regulations.

Can a Thesis Management System facilitate collaboration among co-authors and committee members?

Yes, many Thesis Management Systems provide collaboration tools to facilitate communication and collaboration among co-authors and committee members. These tools enable online discussions, document sharing, and feedback exchange, ensuring smooth collaboration throughout the thesis process.

Can a Thesis Management System handle multiple reviewers and approval workflows?

Yes, a Thesis Management System can handle multiple reviewers and approval workflows. The system allows for the customization of review and approval processes based on the specific requirements of the academic institution. Different roles and permissions can be assigned to reviewers and approvers to ensure appropriate access and control.

Is it possible to customize a Thesis Management System?

Customization options may vary depending on the system provider. Some providers offer flexibility to customize certain aspects of the system, such as thesis categories, approval workflows, or reporting formats. It's recommended to discuss customization requirements with the system provider to understand the available options and tailor the system to specific institutional needs.

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Student Experiences on Using Process-Centric Thesis Management Tool

• Conference paper
• First Online: 28 January 2022
• Cite this conference paper

• Juha P. Lindstedt 15 ,
• Altti Lagstedt 15 &
• Raine Kauppinen 15  

Part of the book series: Lecture Notes in Computer Science ((LNISA,volume 13089))

Included in the following conference series:

• International Symposium on Emerging Technologies for Education

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We are in the middle of rapid change in the fields of digitalization and automation. The Covid-19 pandemic accelerated the industry 4.0 work revolution by shifting people to a remote mode at work wherever it is possible. At the same time, the younger generations entering higher degree studies demand more personalized solutions in their learning paths. Haaga-Helia University of Applied Sciences has been developing a digitalized edtech tool Wihi to support students’ personalized thesis process and help supervisors to monitor multiple thesis projects. Wihi represents new kind of process-centric philosophy where a student’s learning process and a supervisor’s process are combined. While used two academic years so far, it was time to review what has been achieved, and especially, how students perceive the support of the system and the approach it represents. To find that out, we conducted a survey with structured and open-ended questions. The target group was the students who were in the thesis writing process or had recently completed it. The results reveal that Wihi supports students’ thesis project and enables personalized learning approach. However, Wihi’s features are used in different efficacy and there are also some challenges to be taken into account in further development and research.

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Lindstedt, J.P., Lagstedt, A., Kauppinen, R. (2021). Student Experiences on Using Process-Centric Thesis Management Tool. In: Jia, W., et al. Emerging Technologies for Education. SETE 2021. Lecture Notes in Computer Science(), vol 13089. Springer, Cham. https://doi.org/10.1007/978-3-030-92836-0_2

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Thesis Deposition System

Thesis depostion system, introduction.

Welcome to the Electronic Thesis Management System. This web application has been designed to help KNUST Postgraduate Students upload their thesis, track their progress, and schedule a date for their oral examinations (Viva Voce).

1.        Open your browser (e.g Chrome, Firefox, Safari) on your device

2.        Enter https://thesis.knust.edu.gh in your address bar

3.        Enter your KNUST Credentials, thus your Username, Student ID or Number, and Password, and hit “Submit” button

4.        You can choose to save your logins using the “Remember” toggle button

5.        Wait till your dashboard loads completely

In situations where you forgot your password, you can reset your password by following the instructions below

    Password Reset

To reset your student credentials kindly follow the these steps. - Go to https://apps.knust.edu.gh/students - Click on forgot password ? or click HERE - Enter your student reference number, you'll be notified via email, a reset link will be sent to your personal email ( address will be shown to you ) - Click on "continue" and check your email. ( reset link has been sent to "your mail". Please check this email to complete the process).

You can reach out to the Support Team in case of any challenges by clicking on “ SUPPORT ”

  For more info about the Thesis Deposition System, download the manuals below

Displays events organised at the Graduate School ( Oral Exams, Seminars)

Notification at various stages of processing of thesis

Summary information about payment of fees

• Announcements
• Semester Performance

Development of a Student Database Management System for a University

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• International Journal of Engineering Research and Applications 6(8):16-24

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• Avanthi Institute of Engineering and Technology (AVEN), Visakhapatnam

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DESIGN AND DEVELOPMENT OF AN ONLINE STUDENT INFORMATION SYSTEM (OSIS

2011, Thesis

This project is about the design and development of an Online Student Information System (OSIS) for UMU. Though, UMU had been ranked highly among the Universities in Uganda providing quality education; difficulties in timely access to students’ information had increasingly become problem. There were difficulties in information sharing between the registry and departments/faculties which caused delays in processing and making information quickly available to students. As a result, students faced difficulties of frequent travel to the main campus to find information which process was characterized by long queues and time wasting in addition to delays in decision making. The project was therefore aimed at enhancing student information management and access through the design and development of an OSIS to provide a flexible platform to communicate student information in real time. To realize the above, both research and development methodologies were employed. The study followed a design –oriented research approach, which accommodated both qualitative and quantitative methods to gather and analyze the required data to justify the relevance of the new system. Interview guides, observation guide, questionnaire and document analysis were employed to collect the required data. Data analysis was done with the use of SPSS and a qualitative narrative to come up with the requirements for the new system solution. The study found out that despite UMU’s heavy investment in information technologies, student information management processes were still being handled by use of stand- alone desktop office applications characterized by too much duplication, inconsistencies and inflexibility. The study also revealed that the intention to use online services is high, in particular relative to services providing information based on localization. In response to the above, a prototype solution was designed and implemented. Several methodologies and tools were employed here after weighing their benefits vis-à-vis costs. DEMO, UML, Ms Office, and Dreamweaver embedded with HTML and PHP, notepad++, Ms Visio and MYSQL were employed through planning, analysis, design and implementation of the solution. The research used prototyping technique to come up with a product which was later tested and evaluated to ascertain that the pre-established required functionality was met. The OSIS provides students with on-line access to student information including; their personal details, examination results, progress reports, financial statements, transcripts, courses and programs. The OSIS also provides support to the registry staff both in the main and faculties’ with on-line access to a central student database system to enable them effectively input and share student information processing activities for timely delivery of information to stakeholders.

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This study was carried out to study the existing paper-based system of receiving information and managing international student’s information at the Office of International Programme (OIP), University of Ibadan and to design an only student information management system that will help the OIP in managing international students’ information efficiently and effectively. Agile Methodology was adopted. System analysis was carried out in order to collect factual data, understand the process involved in the old system, identify problems and recommend feasible suggestions for improving the functioning of the system. In studying the existing system (paper-based), direct and indirect techniques were used in obtaining data for the analysis of the system. The problems of the existing system were identified and Online Student Information Management System was considered a possible solution to the problem of the existing system. The new system provides quick and efficient storage and retrieval o...

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The project name is STUDENTS INFORMATION SYSTEM (SIS) for UOM. An SIS is a website that creates a single point of access to information collected from different sources .e.g. Different departments like computer science, software engineering etc. For students information and records manual system is used which is a headache for both administration and students. The project is basically for department of software engineering department where a desktop base application is used for students records maintenance. The current system does not have any feature of students fee record, no logout feature and only the clerk of department can use this system. It has no connection with examination section or finance section. The system we are going to develop can be used by all departments of University Of Malakand.

IJCSMC Journal , Ihsan Hassan

There were a number of problems associated with adopted manual methods to manage student information in the Department of Student Affairs in the College of Medicine – University of Diyala, these followed regulations caused delay in the delivery of services to students, inaccuracies in the completion of tasks and so on. A new system designed and implemented by using the tools of Microsoft Visual Studio 2010 (.Net Framework Environment) and Microsoft SQL Server 2008 R2 to solve most of the problems and obstacles resulting from the use of the old methods and techniques. The main work of the software design process included requirements analysis, database description and logical structure design of the data. Database System test results show that the database system meets the requirements of each module with a graphical user interface and simple procedures. Student data can be updated by the administrator of the system efficiently, accurately in a short time and in a flexible manner. Finally concluded that adopted this new database student information management system helps to accomplish the tasks at high speed and accuracy, also helps the management of the college in speed of decision-making, which helps raise the level of performance of the college in general.

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In this scholarly thesis pertinent to the setting up of a automated student performance record management system which enables the users of a university like student and faculty to access the important information with ease through a user friendly web application. This proposed system aims at eliminating the practice of time consuming and vulnerable tradition of manual maintenance of student information in paper at the very basic level. In a university there are many departments all these departments provide various records regarding student. Most of these track records need to maintain information about the students. Thus by proposing a computerizes student record management system will enable the users to access data at any time and any place. The student web portal enables huge storage of data and easy retrieval. There are many departments in a college thus but introducing a student web portal will centralize the administration and the entire system will work as one single entity. The paper work would be reduced and number of workers in each department staff also reduces as one single operator can run this web application

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The performance of school is increasingly being judged by the basis of effective usability of student information system. Information or data gathered on such critical systems are very important for the improvement in the student outcomes. The aim of this research is to study the use of student system by the staff and students of faculty of oil and minerals. To achieve this aim, the present reach attempts to answer the following questions: a) how do students and the staff of Instructional Technology Department use the system? b) What are the advantages and disadvantages of the system? c) Are there any statistical differences in the answers of the participants according to their scientific degree? d) Are there any statistical differences in the answers of the participants due to the training programs? On the basis of the research questions and objectives, the researcher uses the descriptive method which is appropriate to the objectives of the research. Results of the research revealed that emails and forums are used mostly by the students and assignments are used by the faculty members The researcher recommended adding standards for using the system as a learning management system to be part of evaluating the staff in Aden University and it is better for them to be paid for using the student system in order to motivate them. Also, it is recommended to publish a printed brochure about how students can use the system. The researcher suggested conducting further research that studies the use of the student information system at Aden University Faculty of Oil & minerals considering larger participants and limitations of the study

Symon Lubanga

In this contemporary world, ICTs and its applications such as web-based student information systems are drivers for change in academic institutions. It is certain that in the near future, the global society will start ranking universities depending on how early they adopted ICTs in the way they manage their student’s information and deliver their teaching and learning services to students. To respond to the technological demands of both students and academic staff, Mzuzu University adopted the Student Online Management System (SOMS) in September, 2015 to leverage the use of internet technology especially in the registration and admissions process. A study was conducted with the aim of assessing the Mzuzu University SOMS from the perceptive of students in the FOISC. It focused on finding services accessible to students in the online student information system, the benefits that students accrue in using the student online management system; and to identify challenges students face when using the system. The study was a social survey in nature supported by questionnaires and follow up interviews to collect data from the sampled 37 third year students in the FOISC and the Director of ICT respectively during the data collection process. Quantitative data collected was analysed and presented using Microsoft Excel Package. Thematic analysis technique was used to analyse the data collected through follow up interviews. The study revealed that Mzuzu University SOMS has one prime service which is online registration and admissions, with online exams results access, student profile and finance as add-ons. The system benefits students as it has cut the time spent during registration periods in every new semester. According to the study, students face the following major challenges when using the system; server loads as more students concurrently use the system especially during the time of online registration and accessing examination results, high cost of internet data bundles and charges, lack of system regular updates and high cost of password recovery. Finally, the study puts forward some recommendations that the university through the ICT Directorate should consider in addressing the various issues impeding the effective use of the system amongst the student community. However, specifically to deal with the problem of server loads due to user congestions, the researcher proposes that the institution should upgrade their servers and that the registration process should not have deadlines, instead it should be done in phases or else students should start registering for a new semester while they are still at home.

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A s tr e amlin e d s tud e nt i nformation s yst e m that is high t e ch and human c e nt e r e d .

D e sign e d for small coll e g e s and univ e rsiti e s in th e Unit e d Stat e s or Canada.

Equip your institution with the right tools 

• Admissions  
• Financial Aid
• Registration
• System Manager 

Serving small colleges and universities in the U.S. and Canada

Streamline your student journey  .

Thesis Elements provides a seamless process for students, faculty, staff and administration.  

Empower your leaders 

Make informed decisions with PowerBI to ensure success for your students and institution.  

Collaborate and communicate 

Thesis Elements makes it easy to share information and communicate across departments.  

Implement with efficiency 

We implement Thesis Elements within 9-18 months, more efficiently than most alternatives. 

Ensure security & privacy 

With Thesis, you can enjoy the convenience of cloud-based servers with security and privacy. 

Implementation 

We listen to understand the unique needs of your university to implement a cloud-based SIS system that is launched on time and on budget. 

Education & training 

Our team will work together to train your faculty and staff to ensure a smooth SIS implementation for your university.  

Customer community & support

Connect and learn from your peers in Thesis communities or open a support case. Thesis is here to help! 

Reporting  

Leadership can make better decisions with the right data at your fingertips.    

Analytics  

See trends over time to support your strategic decision-making process.    

Integration Platform 

Streamline the exchange of data with other campus systems using the integration platform.    

Self-service 

Students can manage their academic journey with a user-friendly, self-service portal.  

Localization 

Your student information system can be adapted to fit the localized needs of your university.      

Security and Privacy 

We enact strict privacy measures to ensure the confidentiality and integrity of student data.  

What is involved in the implementation process of Thesis Elements?

From start to finish, we’ll train and implement Thesis Elements in 9-18 months. Our team helps ensure success by helping your institution prepare for the implementation over several training workshops. You can learn more about our approach on the Implementation Page.

How configurable is Thesis Elements?

Thesis Elements is built specifically for smaller institutions on modern technology. This ensures that the SIS solution will continue to meet the needs of your college or university as it continues to grow and change.

Student Management Information System: A Public School Data System

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