application letter sample for receptionist

15 Receptionist Cover Letters That Will Get Hired (NOW)

Are you are looking to write a cover letter for Receptionist jobs that will impress recruiters and get you noticed by hiring managers? You need one to apply for a job, but you don’t know what to say.

A job search can be overwhelming, and if you are like most people, your resume will be your first point of contact with potential employers. However, there is one more step to consider – the cover letter. The cover letter provides an opportunity for candidates to introduce themselves in a way that is personal and professional at the same time. A well-written cover letter can set you apart from other applicants by highlighting your skills in relation to the company’s needs.

Here are 15 amazing Receptionist cover letters that are professionally written and will help you stand out and get that job!

Receptionist Cover Letters

Each cover letter is written with a different focus. Review all of them and pick the ones that apply to your situation. Take inspiration from multiple samples and combine them to craft your unique cover letter.

Receptionist Sample 1

Dear Sir/Madam, I am writing to express my interest in being considered for the position of Receptionist at your company. I am proficient in customer service, data entry, and office functions. My time management skills are excellent and I have an eye for detail. I would be a valuable addition to your team. Thank you for considering my resume and cover letter in your search for a receptionist position. Best Regards, Jenny Jones

Receptionist Sample 2

I am excited to apply for the Receptionist position with your company. I have a degree in Business Administration and am very focused on making sure my clients are satisfied. I am experienced in customer service and public relations, and feel I would be a great fit for this position.

Thank you, Olivia S

Receptionist Sample 3

What skills and qualities do you possess that make you a strong candidate for this position?

A certified Receptionist is the first person seen when people enter the company. This is a position that needs someone who is friendly, outgoing, and professional. I have had years of experience working in a customer service/office setting with a variety of people from all walks of life. I am very familiar with multi-tasking and am confident in my ability to assist others while keeping an upbeat attitude. In addition, I excel at balancing your workload so the responsibilities are manageable while still remaining efficient. I have excellent time management skills which includes being able to prioritize tasks on-the-spot if needed so no task goes unattended to for too long

Receptionist Sample 4

Dear Sir or Madam,

As a receptionist with two years of experience, I would like to submit my application. I have excellent interpersonal skills and am proficient in Microsoft Office software. Strong customer service skills are essential for this position. I am currently available for an interview at your earliest convenience. Thank you for your time and consideration.

Receptionist Sample 5

Hi,   I am looking for a job in hospitality. I have been a receptionist for 2 years. I have excellent customer service skills and am able to multitask effectively. My experience includes greeting customers, answering phones, taking messages, scheduling appointments and completing registration forms. As you can see from my resume, I have extensive experience that makes me the perfect candidate for this position! Thank you very much for considering me!

Receptionist Sample 6

This is a professional cover letter for the Receptionist position at your company.

I am interested in this receptionist position at ___________ because I have extensive experience in customer service and administrative duties, with an emphasis on excellent communication skills. I am able to work quickly, efficiently, and accurately while maintaining a professional demeanor. I would be so appreciative if you would consider my qualifications for this opportunity! Thank you so much.

Receptionist Sample 7

I am a responsible and detail-oriented professional with over six years of experience in administrative duties. I am confident that I possess the skills and qualities necessary to fill the position of Receptionist at your company.

Please consider me for this position and I will contact you to arrange an interview at your convenience.

Receptionist Sample 8

Dear _______,

I am writing in response to your recent advertisement for a Receptionist. I have over 10 years of experience supporting staff members with answering phones, greeting visitors, handling orders and shipping materials. My skills include proficiency with Microsoft Office software suite, customer service orientation and excellent communication skills. I am an attentive listener who is committed to providing the best service possible to your clients while maintaining a positive attitude.

Thank you for your consideration of me as a potential candidate for this opportunity; please contact me at (555) 555-5555 or email at [email protected] if you would like to schedule an interview. Thank you!

Receptionist Sample 9

Dear Sir or Madam, Neatly groomed, professional appearance with a warm smile and customer service focused. I am looking for a receptionist job due to my experience in this field. I have had over 10 years of customer service experience at the front desk. My work ethic is strong and my ability to multitask is confident. I feel that my skills are an excellent match for your receptionist position and I am confident that you will not be disappointed with my performance. Yours Truly, (your name)

Receptionist Sample 10

Dear Hiring Manager,

My name is _________ and I am applying for the Receptionist position. I have four years of experience in customer service and have excellent phone skills. I understand how to efficiently operate office equipment, including fax machines, photocopiers, scanners, etc. As a Receptionist at your company, I would be able to answer phones while greeting guests with a smile. Please contact me if you are interested in my qualifications for this position or if you would like to schedule an interview. Thank you for your consideration!

Sincerely, _______

Receptionist Sample 11

I am writing to apply for the receptionist position and I believe that my skills and qualifications make me a perfect fit. I have excellent customer service skills, five years experience in the field, and an ability to multitask. I am also proficient in word processing programs such as MS Word and using various office equipment like photocopy machines, faxes, and printers.

I would appreciate your time reviewing my resume for this position.

Receptionist Sample 12

Dear Jerome, I am looking for a new Receptionist position with your company. I have worked in the same industry for over 10 years where I have completed various duties in customer service, human resources and project management. My skills include excellent communication skills, time management, computer literacy and excellent organization. This position will allow me to use all of my abilities to be successful in meeting the needs of both my employer and customers. I hope you will consider me for this position!

Receptionist Sample 13

I am writing to apply for the Receptionist position at your company. I am interested in this job because I am passionate about customer service and enjoy interacting with people on a daily basis. My previous experience includes 5 years of receptionist work with clients such as ____. These experiences have provided me with excellent communication skills that are needed to complete the daily tasks of a receptionist, while continuing to offer exceptional customer service.

Receptionist Sample 14

Jennifer Jones 11 Main Street, Apt. 100 Atlanta, GA 75201 555-555-5555 [email protected]     Date: March 30th 2012. To Whom It May Concern: Hello, my name is Jennifer Jones and I am a qualified Receptionist with over four years of experience in the field. I have excellent customer service skills and I am well versed in Microsoft Office Programs such as Word, Excel and Outlook as well as the internet applications Google Earth and Social Media Networks Facebook and YouTube. If you would like to ask any questions about me or my qualifications please do not hesitate to contact me at 555-555-5555 or at jennifer

Receptionist Sample 15

My name is Joe.

I am interested in the receptionist position posted on your website. I have been a receptionist with XXXX, LLC for X years and I would love the opportunity to work with you. I am hard-working, reliable, punctual and personable with a positive attitude who enjoys working in a fast paced environment. I have excellent customer service skills and can multi-task efficiently while maintaining a calm demeanor in stressful situations. Contact me to schedule an interview at your earliest convenience so that we may discuss how my experience can help you grow your company!

Recruiters and hiring managers receive hundreds of applications for each job opening.

Use the above professionally written Receptionist cover letter samples to learn how to write a cover letter that will catch their attention and customize it for your specific situation.

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Receptionist Cover Letter Examples and Templates for 2024

• Cover Letter Examples

How To Write a Receptionist Cover Letter

• Cover Letter Text Examples

When writing your receptionist cover letter, focus on how you can make a good first impression on behalf of the company that posted the job. Also, emphasize your other relevant skills, such as customer service, task prioritization, or appointment scheduling. This guide offers cover letter examples and tips for landing your next receptionist position.

Receptionist Cover Letter Templates and Examples

• Entry-Level
• Senior-Level

A great receptionist cover letter usually has five sections, outlined below. When possible, connect each section back to your defining administrative skills and the employer’s hiring needs. The following advice and examples show what to include in your cover letter so it’s optimized for each job application.

At the top of the page, include your resume contact header, the date, and any basic details you have about your recipient (as in the example below). To set a clear focus, add the title “Receptionist” to your contact header.

You can then modify your title to align with each job posting. For instance, use the title “Medical Receptionist” if it’s closer to the role in question and still true to your experience. Also, you can add a descriptor like “public-facing” or “customer-focused” to emphasize your background in serving similar office visitors.

(Note: Feel free to omit this section if you send your letter by email and your contact details are part of your signature.)

Gregor Moses Receptionist | [email protected] | (123) 456-7890 | San Francisco, CA 54321 | LinkedIn

December 12, 2024

Alastair Henson Senior Hiring Manager Mercedes Benz (987) 654-3210 [email protected]

2. Salutation

Whenever you can, address your recipient by name – it’s the quickest way to signal you’re sending a job-specific letter and not a boilerplate. If you can’t find the recipient’s name, use a variation of “Dear Hiring Manager” so your greeting is still tailored somewhat to each job application.

Dear Ms. Johnson:

Dear Receptionist Hiring Manager:

Dear Autodesk Hiring Manager:

3. “Hook” or introduction

Catch the reader’s attention by starting your letter with a clear example or measure of your success as a receptionist. What’s one way you’ve excelled as companies’ initial point of contact with office visitors, clients, or the general public? In the receptionist cover letter example below, see how citing an award nomination lets the applicant quickly highlight their relevant service skills.

In 2023, I was shortlisted for the “Corporate Receptionist of the Year” award based on my ability to work quickly under pressure and my warm and professional attitude. I hope to bring the same standards of excellence to the senior receptionist role at your company.

4. Body paragraph(s)

Use the main section of your letter to tell why this receptionist job suits or interests you. For instance, maybe it would let you hone your skills in customer service. Or the employer is a nonprofit whose mission resonates with you, so you’d love to help them answer inquiries and distribute information to the public.

Following this explanation, cite a few more of your main skills or achievements , possibly as bullet points.

Mercedes Benz’s focus on customer care makes it the ideal environment for my skills. My commitment to client satisfaction will make me an asset to the company. Below are three of my recent achievements:

• Redesigned the booking system to reduce appointment wastage by 37%
• Praised for high efficiency by managers in my most recent pay review
• Reduced stationary costs by 30% by sourcing more cost-effective suppliers and implementing a new inventory system

5. Call to action

Finally, request an interview and thank the hiring manager for their consideration. You can briefly restate your ability to provide prompt, courteous service in an office setting. To end your cover letter, use a simple closing like “Sincerely” or “Best regards” and then your name.

I’d love to discuss this opportunity with you further. Please let me know what day and time are best for you. Thank you very much for your consideration.

Best Regards,

Emily Garcia

Receptionist Cover Letter Tips

1. highlight your adaptability.

Use bullet points to show how you can add value as a receptionist no matter what each shift brings. For instance, you could feature your talent for prioritizing urgent tasks on a busy day with many office calls and visitors. On the other hand, you might emphasize how you actively fill “downtime” with support duties like data entry or payment processing. Also, consider any improvements you’ve made to front desk procedures or phone systems and how those helped drive better efficiency or client relations.

I’m excited to tell you how my achievements have prepared me for this opportunity. These highlights include:

• Managing a welcoming front office environment by maintaining a cheerful attitude and keeping the lobby clean and organized
• Entering data into Electronic Health Records systems with 100% accuracy
• Training new administrative staff on front desk operations

2. Focus on client relations

Many receptionist jobs require frequent interactions with customers, both in person and by phone. When applying to one of these positions, provide details on your general communication style and show how that’s led to positive client interactions at the front desk or other facilities where you’ve worked.

Receiving 99% positive client feedback in 2022 was the highlight of my receptionist career to date. Feedback forms mentioned my professional demeanor and prompt handling of requests. I am excited to provide the same outstanding service to customers as a receptionist at Mercedes Benz.

3. Keep it concise

Limit your cover letter to one page, or around 250 words. Resist the urge to tell your whole career story, even if you have an extensive background as a receptionist. Give just enough detail to pique hiring managers’ interest so they take a closer look at your resume.

Receptionist Text-Only Cover Letter Templates and Examples

Dear Mr. Henson,

I would like to meet to explore how my skills and qualities can help Mercedes Benz provide incredible customer experiences in 2021. Please don’t hesitate to get in contact to arrange an interview appointment.

Gregor Moses

Emily Garcia Receptionist | [email protected] | (123) 456-7890 | Charleston, SC 09876 | LinkedIn

February 1, 2024

Beverly Johnson Office Manager Valley Dental Care (987) 654-3210 [email protected]

Dear Ms. Johnson,

Handling a high volume of calls while greeting patients at the front desk reception at my current position has taught me excellent customer service skills in a busy environment. I believe my reliability and positive attitude led management to praise my work often.

After seven years of experience as a receptionist, I am drawn to Valley Dental Care’s impressive reputation for quality patient care. Your clinic’s focus on customer service is a great fit for my skills.

Eleanor Phan Receptionist | [email protected] | (345) 678-9012 | San Francisco, CA 11223 | LinkedIn

February 8, 2024

Nancy Jennings Senior Hiring Manager Autodesk (998) 877-6655 [email protected]

Dear Ms. Jennings,

Autodesk’s mission to provide the highest possible service standards to its clients is a perfect match for my skill set. As an efficient receptionist with more than 12 years of industry experience, I believe that I am the ideal candidate to lead the Autodesk reception team. My recent successes include:

• Efficiently managing the appointments schedule with a 98% accuracy rate in 2020
• Assisting with hiring and training four new receptionists who all went on to become permanent team members
• Exceeding timescale targets for resolving client queries by 45% over three years

I would like to meet to explore how my strong leadership and excellent organizational skills can benefit both clients and colleagues at Autodesk. Please feel free to contact me to schedule a convenient interview time.

Eleanor Phan

Receptionist Cover Letter Frequently Asked Questions

Why is a cover letter useful for receptionist jobs -.

A cover letter lets you make a strong first impression and preview the polished communications style you’ll bring to the role. With a confident and engaging cover letter, you help hiring managers envision your positive interaction with their many office visitors or clients.

Should I tailor my cover letter for each job application? -

Yes. The main advantage of a cover letter over a resume is it lets you speak directly to the hiring manager about why you fit the role. By tailoring your letter to each application, you can make the most of this and boost your chances of an interview.

How do I write a cover letter for a receptionist job with no experience? -

Focus on your transferable skills and experience. For instance, maybe you’ve provided high-quality service in other customer-facing jobs. Or maybe you were praised for streamlining processes in a recent internship. Also, consider how your work, education, or volunteer experiences align with the company’s mission.

Craft a new cover letter in minutes

Get the attention of hiring managers with a cover letter tailored to every job application.

Jacob Meade

Certified Professional Resume Writer (CPRW, ACRW)

Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

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Receptionist cover letter example

Rise above the competition

The power of a story.

From schools and hospitals to law firms and small businesses, receptionists are the face of many institutions that make everyday life possible. Landing a one-of-a-kind receptionist position that opens doors to a fulfilling career is a competitive pursuit. A great receptionist cover letter can help convince an employer that you’ve got the right mix of skills and personality to get the job done. 

Receptionists greet guests, answer phones and help with an organization’s planning and internal affairs. Not only is this position a great asset to the company, receptionists also have unique advancement opportunities, both in the administrative field, and also within the industry where they work. In order to win that type of job, a top-notch resume is only part of the equation. 

Resume.io has an entire collection of tools and tips designed specifically for landing a job as a receptionist. Our resources include an extensive collection of occupation-specific writing guides and corresponding cover letter examples. We also offer resume writing tools, informative blogs and field-tested templates to help you create both types of job application documents.

This guide, along with an effective receptionist cover letter example. will:

• Explain the purpose and strategies of a strong cover letter
• Recommend the best format for a receptionist cover letter and components it should include
• Advise how to maximize the impact of each receptionist cover letter section: header, greeting, introduction, body and conclusion
• Dive into the psychological power of storytelling to help you land your dream job
• Help you avoid common mistakes to make sure you stand out from the competition.

Primary purpose of a receptionist cover letter

Before you can write a great cover letter of your own, it’s helpful to understand what a high-quality cover letter looks like and how it can increase the odds of landing your dream position. Before an employer ever invites you in for an interview, a cover letter gives you a chance to introduce yourself. This document doesn’t replace a resume, but complements it by explaining your strongest personality traits and skills, your previous successes and the added value you could bring to this new role. 

Do you have a mysterious gap in work history? Did your leadership experience change how you view team collaboration? Did your previous job in a different industry leave you with the perfect skills for this one? Your cover letter is the chance to offer a more complete picture of who you are and what has shaped you. Generally speaking, a cover letter consists of 200 to 400 words, or no more than one page. Sticking to this length limit helps to keep your message concise and focused. The goal is to keep the reader’s attention and leave them wanting to get in touch for more information. 

Now that we generally understand what a cover letter does, it’s time to take a look at why this is such a valuable tool in the application process. We’ve all stumbled across an application that asks for a resume but doesn’t specifically mention a cover letter. Does that mean you should just save yourself the trouble and submit the application without one? NO! In fact, that would be a big mistake.

According to 2018 data from job board Ziprecruiter, the average receptionist job received 97 applications and the average administrative assistant position received 113. Talk about competition! 

Don’t be discouraged, though. A strong cover letter can quickly make you stand out from all the candidates who didn’t invest time in theirs, or didn’t submit one at all. You’ve got the tools to go further and land the job you want.

Today’s job market is fiercely competitive — even more so for receptionists, secretaries and other administrative professionals. Each one of your application materials is another opportunity to convince an employer that you stand out from the competition. Why would you throw one of those chances away? What’s more, your cover letter serves your application in ways a resume cannot. While the profile section gives you one paragraph to show off your personality and personal perspectives, the rest of the document can blur together as a dry collection of titles and dates. Your cover letter, on the other hand, is a chance for you to tell your story — one in which you’re the perfect fit for the company you’re applying for. 

Make it personal

To ensure that you get the maximum effect from your cover letter, you’ll need to tailor it to each and every position that you apply for. For starters, you’ll need to get a feel for the hiring organization, its tone and the self-image it strives to present. The employer's website, notably the “About Us” section, is a great place to start. You can also take into account the company's visual styling — fonts, logos and colors can all give a sense of how seriously the branded elements are taken.

Your cover letter shouldn’t make you sound like a crazy fan, but emulating the company’s professional tone can help give the impression that you’re a great fit. The body of your letter can incorporate skills and goals from the job description, and you may choose to use a template or formatting consistent with the company’s self-image. All of these small details work together to show that you’ve done your homework and you’re seriously interested in being part of the team.

If you’re looking for additional inspiration for cover letter writing, you can check out our related administrative cover letter examples:

• Customer Service Representative cover letter sample
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Best format for a receptionist cover letter example

Some people dread the cover letter writing process because they feel it lacks a clear framework. Luckily, you’ve got the secret map. In this chapter, we break down the most common parts of a cover letter into easy-to-follow steps to save you time and frustration. These sections are the same across almost all industries. 

The format of your receptionist cover letter should include these key components:

• The cover letter header
• The greeting
• The introduction
• The cover letter body
• The conclusion
• The signature.

You can get even more detailed information about each of these sections along with free example sentences in this comprehensive guide on cover letters.

Here is exactly how you can write a cover letter that will stand out from the crowd, and help you land that interview.

Cover letter header

The primary function of your receptionist cover letter header is simple yet essential: to make sure that everyone who comes in contact with the document knows it belongs to you. 

In the rare case that you are required to send an application by mail, you’ll want to top your document with a formal letter heading. For online applications, however, you should reserve your header for just the necessary information — usually your name, phone number and other contact details. That way, no matter which desk your letter lands on, the person reading it knows how to get in touch. 

Align document styles

Not only does your cover letter header serve a valuable purpose in identifying your document, it also plays a role in formatting. This is the one place on your cover letter where you have the option to use color, strong text styles or other flourishes. You should, of course, let the visual identity of the prospective employer company, and the industry as a whole, guide your creative choices. 

If you’re not a graphic designer, a cover letter template can help you strike the right balance of visual appeal and professionalism.

Additionally, you can present an even more polished look by keeping your formatting consistent between the headers of your resume, cover letter and any other application materials you submit. This attention to detail shows an employer that you are precise and organized — great attributes for receptionists to have.

The goal of the cover letter header: Keep your name and contact information at the hiring manager’s fingertips, with an added touch of professional and appropriate formatting. 

Cover letter greeting

Although just a few words long, your cover letter greeting sets the tone for the entire letter to follow. As a receptionist, your greeting might change depending on the industry in question. You can use the company’s own language to gauge just how casual to go, but we recommend erring on the side of professionalism if you’re not sure. “Dear” followed by a salutation and last name is the most universally-applicable greeting. “Hi” or “Hello” might be suitable for companies with a more casual or youthful vibe, especially if your cover letter is sent in the body of an email. 

The difference a name can make

It’s been well documented that hearing our own name elicits a positive neurological response. Use this scientific finding to your advantage by including the name of the hiring manager in your cover letter greeting. In fact, employers often make it easier for you to do that by including the name of the responsible person on the job posting or on their website. 

Beyond the scientific evidence, using the hiring manager’s name is a great way to establish rapport and a personal connection right from the start. However, some organizations are simply too large for you to find out who might be reading your letter. In that case, try to avoid the impersonal and outdated “To Whom It May Concern.” Some form of the company’s name followed by hiring manager or even a collective noun like “team” can work well instead.

The goal of the cover letter greeting: Address the reader in a polite and respectful way, and set the tone for the rest of the letter.

Dear Mr. Loxley,

Cover letter introduction

A great introduction can make the difference between a job-landing receptionist cover letter and one that lands in the bin. This is the moment to hook your reader and entice them to continue. You might opt for an anecdote or another energetic statement, but the key is to grab attention while establishing your professional tone. 

The goal of the cover letter introduction: Introduce your letter in a strong and captivating way that encourages the reader to continue into the body section.

Having worked as a part-time public relations receptionist for the past three years, I understand that every campaign starts with an emotional connection.

Cover letter middle section (body)  

The body of your receptionist cover letter can be one of the most challenging parts to write, but it doesn’t have to be. One option is to break the body into two parts. 

In the first part, you’ll talk about your previous successes and milestones, and how your unique perspective and skillset brought you to those places. In each example, the STAR acronym is useful to remember this method for laying out: the s ituation, the t ask, your a ction and the positive r esult it brought.  

In the second part of your cover letter body, discuss your greatest strengths as they relate to the position at hand. Here, you can dive into your ability to add value to the prospective employer. 

The goal of the cover letter body: Highlight your greatest achievements, along with your top skills and personality traits as they relate to the specific receptionist role you’re applying for.

The moment someone enters our office, it is my duty to ensure that they are not distracted from that creative state of mind by a double-booked meeting room, misdirected call or apathetic attitude. If I can, I aim to maintain their state of flow by offering some pleasant politics-free chat or giving them an honest opinion on the latest promotional idea. My job is to help keep their ideas flowing by providing professional and efficient assistance however I am able. I type at 90 wpm, am used to routing 250+ calls a day, and greet up to 80 daily visitors with a warm and accessible attitude. At the reception desk, you never quite know what might be asked of you. But in light of my career goal to enter the PR profession after my studies, I go the extra mile whenever possible:

• Organized accommodation and travel for 60 press trips (40+ journalists each time)
• Collate daily press clippings from 35 news outlets, as required to prepare client presentations.
• Maintain editorial, conference and press calendars and updating database.
• Coordinate employee input for social media platforms and tracking engagement.  

The people who walk into my reception area (or who call on the phone) are my absolute priority for as long as they need me, but I believe that a PR receptionist can offer more.

Cover letter conclusion and signature

Once you’re sure you’ve knocked the body section out of the park, you’ll probably have the urge to finish the letter with something like “ So just hire me! ” Don’t do that. It doesn’t work; we promise. 

However, there is one professional way to close off your receptionist cover letter by encouraging an employer to get in touch. It’s called a call to action. This sentence or two invites hiring managers to continue the conversation and gives them a way to get in touch. You might consider thanking them for their consideration or signing off simply with “Sincerely,” “Best” or “Best Regards.” Just make sure to continue the professional tone from beginning to end. 

The goal of the cover letter conclusion: convey your enthusiasm for the receptionist job and employer by creating an effective call to action, and finish on a positive and professional note. 

I have long followed Imagazine PR’s success on social media and I would love the opportunity for an interview to see whether we have that special connection. I sense that we might. Sincerely, Ella Walton

Writing psychology — receptionist cover letter tools and strategies

No matter what industry you work in, you know you can expect some similar tasks in your role as a receptionist. Employers know that, too. That’s why they’re looking for some key traits in candidates for this position.

• Professional decorum: A receptionist is an outward-facing role. Employers expect great communication skills and a friendly and helpful disposition to make a great first impression with clients. When dealing with other office staff, receptionists should also carry themselves professionally and respectfully.
• Customer service: A receptionist must handle a variety of client needs quickly and efficiently. From handling visitors to fielding calls, every task should be done with the understanding that clients make the business run.
• Organization: Much of a receptionist’s day-to-day work includes organizing paperwork, office supplies, handling staff events and client documents. Front desk receptionists with the right organizational skills to stay on top of an endless stream of tasks will quickly prove their value to the company.
• Hard skills: No longer are receptionists just note takers and phone answerers. Today’s receptionists are required to understand a business’s goals and operations. They use the appropriate tools like phone systems and Microsoft Office software, tools and equipment to carry out their job effectively. Medical receptionists may be proficient using electronic health records, billing or appointment booking software.

We can all recall favorite stories. Maybe it’s a fictitious movie plot or the most hilarious thing that happened to you in college. Maybe the story isn’t even your own, but something you once heard that still cracks you up every time it pops into your head. 

It’s no mystery that humans love a good story. In fact, neuroeconomist Paul Zak has spent years researching the effects a great tale has on our brains. When we hear a good story, we produce neurochemicals that increase our sense of empathy and encourage us to cooperate and help others. Advertisers have long understood this phenomenon and have used it to create an emotional response that encourages customers to buy their products (think of a funny or heartfelt commercial, for example). During the job search, YOU, too, have something to sell — your skills, personality and work experience as a receptionist. You can use the power of storytelling to stand out from other applicants who are also qualified to file documents and greet clients. 

Think about a time when you made a real difference for a customer. Did you ever go above and beyond your duties to help solve a problem or to help someone? Did you help your boss excel during a big presentation, and were those efforts appreciated? Did you handle an internal issue discreetly and effectively? Did you develop a tradition to boost morale? 

Your story doesn’t have to be a life-changing event. Even little gestures can show how you care, not just about your duties, but also the team that you work with and the clients that you serve. Remember, the goal of your story is to show the employer you are kind-hearted, organized and determined, not just because you say so, but because you’ve proven it. 

The power of liking

As a receptionist, you’re qualified to work in a variety of industries and companies. One psychological principle that can help you win favor with an employer is the power of liking. We are more likely to accept and help people who share commonalities with us. 

You can put this into practice by explaining your personal motivations to work in a company or industry. For example, maybe you’ve always been attracted to this music media company because you’re a lifelong pianist. Perhaps your years of experience in two medical-related jobs have given you a great appreciation for the pharmaceutical industry. Showing potential employers why their operation interests you is a great way to align yourself with the company mission and values.

Common mistakes to avoid in a receptionist cover letter

To maximize your chances of success, use these cover letter tips to avoid the most common pitfalls tripping up other candidates for receptionist positions:

• Generic letters: It might seem easy to write one catch-all cover letter and change the greeting each time you submit. But be warned: Hiring managers can spot this from a mile away. A genuine effort to connect with the company will go a long way in making a positive impression. That means tailoring your cover letter to the receptionist job description each and every time you apply.
• Confidential information: Receptionists have access to a lot of private information, whether that be about the boss, the company or its clients. While some of that might make for an exciting anecdote, it’s imperative that you leave out any confidential or damaging information about a previous employer in order to remain trustworthy in the eyes of a hiring manager.
• Grammar or formatting errors: As a receptionist, typos and grammar errors make you look sloppy, as if you don’t have the attention for detail that you claim to have. You can easily avoid these mistakes by using a spell checker and having a friend proofread your cover letter before you submit. As for formatting, your visual impression is highly important. A professional formatting tool can make sure you strike the right balance.
• The wrong tone: Receptionists should be proud of the work that they do while understanding that they are a supporting role. Your tone should convey that you’re an enthusiastic team player without giving the impression that you intend to shake up the company with your strong leadership skills. You should also match your writing style to the way the company talks about itself in terms of formality or familiarity.

Key takeaways for a receptionist cover letter

• A great receptionist cover letter is a key component of a stand-out job application. Maximize your chances of success by tailoring it to each industry and position you intend to work in.
• While a cover letter has plenty of room for your own creativity and style, make sure to follow the standard structure so as not to confuse a potential employer.
• As a receptionist, professional decorum and customer service skills should be conveyed throughout your cover letter by using illustrative facts and figures.
• A concise, yet attention-grabbing story can help you build empathy with the reader and encourage them to give you a chance.
• Formatting is the first thing a reader takes in, so make sure to get the visuals just right. A professional template can take care of this quickly.

Now it’s time for you to continue your professional journey. With resume.io’s cover letter builder and cover letter templates, you can create a professional cover letter that lands you a terrific receptionist position in no time.

Free professionally designed templates

Receptionist Cover Letter [3 Samples & Tips]

A receptionist cover letter is a 1-page document that introduces you to the hiring managers and persuades them to read your attached resume. It particularly addresses the needs of the prospective employer.

In your cover letter, you should mention why you want to work for the prospective company and what you have to offer in terms of skills, experience, and knowledge.

A cover letter for a receptionist position contains information about the applicant’s skills in managing the reception area, performing basic office administration tasks, and providing ongoing support to the staff.

How to Write a Professional Cover Letter for a Receptionist Position?

The following 8 tips will be useful to write a good cover letter:

• Include your current contact details such as an address, email, and contact number.
• Address your letter directly to the hiring manager by mentioning their name.
• Open the letter by mentioning the position title and your enthusiasm to work for a specific company.
• In the body of the receptionist cover letter, highlight your skills as a receptionist , relevant experiences, and receptionist accomplishments .
• Make a clear and concise single-page document.
• Use a plain font of 10-12 size.
• Proofread thrice for spelling or grammatical mistakes.
• Write a new cover letter for every employer because a tailored cover letter persuades the hiring manager to take a look at the attached resume.

Here are 3 excellent cover letter samples based on years of experience to guide you further.

Receptionist Cover Letter Sample 1 Experience: 15 Years

Elizabeth Jones 92 West Street San Diego, CA 90783 (000) 001-2588 [Email]

January 7, 2023

Mr. John Smith Hospital Administrator Apria Healthcare 325 Some South Street San Diego, CA 65217

Dear Mr. Smith:

As a top-performing receptionist with a 15-plus-year verifiable track record in managing busy front desks, I am eager to contribute to Apria Healthcare. Owing to my skills in providing exemplary customer service and performing secretarial tasks, I will be able to meet and exceed your expectations.

Through my hands-on experiences, I developed exceptional expertise in performing all kinds of reception tasks such as:

• Greeting and directing visitors, providing them with relevant information
• Answering telephone calls and walk-in inquiries
• Scheduling appointments
• Maintaining calendars
• Making travel arrangments
• Maintaining office records

Besides the competencies mentioned above, I offer excellent customer service, PABX management, and cash-handling skills. My previous employers recognized my ability to perform data entry and general record-keeping duties in a timely and accurate manner. The attached resume details my talents and qualifications as a receptionist.

I believe that my potential will help me excel as a Receptionist for Apria Healthcare and would welcome the chance to meet with you to discuss this in detail. I will contact your office next week to see whether you need additional information.

Thank you for your time and consideration, and I look forward to meeting with you in the near future.

Elizabeth Jones (000) 001-2588 Attachment: resume

Receptionist Cover Letter Sample 2 Experience: 10+ Years

Alexandra Kevin 340 Some Lane Green Field, WI 53221 (000) 524-5487 [Email]

Mr. Jake Stuart HR Manager Intermountain Healthcare 604 Jaguar Ave Green Field, WI 53221

Dear Mr. Stuart:

This letter is a strong expression of interest in the Receptionist position at Intermountain Healthcare, as advertised on indeed.com. My 10+ years of experience as a receptionist, coupled with exceptional customer service and communication skills, make me a great contender.

Some of my professional strengths which directly relate to your needs include:

• Greeting walk-in customers and guiding them according to their needs
• Calendar and correspondence handling
• Appointments scheduling
• Taking and forwarding incoming calls
• Bills generation and payments processing
• Managing clerical tasks and electronic database systems efficiently while adhering to the client’s privacy and confidentiality laws

The attached resume further highlights my qualifications and achievements. I would appreciate the opportunity to meet with you to discuss my abilities and your specific requirements in detail.

Thank you in advance for your consideration, and I look forward to hearing from you soon.

Alexandra Kevin (008) 214-4145

Attachment: Resume

Receptionist Cover Letter Sample 3 Experience: 5+ Years

Jennifer Bright 701 Claiborne Street Danville, VA 36281 (000) 625-2356 jennifer @ email . com

Mr. Oliver Mater Manager HR Trinity Group 123 Shore Drive Danville, VA 13242

Dear Mr. Mater:

With my passion to bring perfection to the front desk and administrative work, I offer my services as a Receptionist for Trinity Group. As a highly motivated and punctual individual with an exceptional 5+ years’ track record, I am eager to contribute to your ongoing success.

As can be seen on the attached resume, I am proficient in managing day-to-day administrative and front-desk work.  Specifically, I am very talented in:

• Handling multi-line telephone exchanges and routing phone calls to appropriate individuals.
• Greeting visitors in a very polite and friendly manner.
• Handling the visitor entry and security processes.
• Writing, sending, and receiving correspondence and emails.
• Working efficiently with co-workers to maintain a healthy team environment.
• Utilizing Microsoft Word, Outlook, and Excel to perform clerical and reception tasks.

Furthermore, I possess effective team-building skills and a high level of accuracy, which is the prime reason for my success as a receptionist. My employers commend my ability to work efficiently with customers and coworkers.

The attached resume details my relevant experience, accomplishments, and skills. I will call you after a few days to set up an interview date and will be available at (000) 625-2356 if you need more information.

Thank you for your time and consideration.

Jennifer Bright

Enc. Resume

What to Include in the Cover Letter for Receptionist Job?

The following information should be included in a receptionist’s cover letter in order to make it attractive.

• A friendly and fun personality of the applicant
• Good communication and interpersonal skills
• Ability to handle the multi-line phone system
• Customer service insight
• Ability to work collaboratively while working under pressure
• Microsoft Office and front desk applications

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Receptionist Cover Letter Examples and Writing Tips

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Hard Copy vs. Email Format

• Receptionist Cover Letter Sample
• Email Receptionist Cover Letter

If you're applying for a job as a  receptionist , take some time to write a strong cover letter—doing so could help you land an  interview . 

Your cover letter should emphasize your organization and communication skills, along with other  common receptionist skills  in your cover letter.

You should also highlight any specific skills called for in the job description, such as familiarity with industry terminology, or expertise in  Microsoft Office  or  QuickBooks . Doing this will help your cover letter demonstrate to the employer that you have the skills required for the job. 

Looking for inspiration on how to get started? Get tips on what to write, as well as how to format and send your receptionist cover letter. Plus, take a look at two sample cover letters for receptionist positions that you can use as a template while writing your own. 

Tips for Writing a Receptionist Cover Letter

To get started writing a receptionist cover letter that will impress potential employers, follow these tips: 

Follow directions.  When applying for receptionist positions online, in person, or by email, you will often be asked to include a cover letter with your resume and possibly some other materials such as a list of references and a general application. Be sure to read the job posting carefully, and include only the materials they request at a given time.

If you are asked to submit a cover letter, follow all directions carefully. Send the letter in the correct format to the correct person.

As a receptionist, you will need to follow instructions and pay attention to detail, so it's important to display these skills in your application.

Use keywords.  Tailor your cover letter to the specific job you are applying for. A great way to do that is to include keywords from the job listing in your cover letter. Reread the  job listing , and circle any skills or qualifications that are important for the job. If you have those skills, include them in your cover letter. This will show the hiring manager, at a glance, that you are right for the job.

Provide examples.  When you say that you have a particular skill or experience, prove it by providing a specific example. For instance, if you say that you have strong organizational skills, mention how you helped reorganize the filing system at your last job, and how this increased efficiency in the office. Specific examples show the hiring manager that you really have what it takes.

Highlight relevant experience. Wherever possible, share skills, accomplishments, and experience that match with the employer's needs. You'll also want to quantify any accomplishments if possible. For instance, maybe you can say that reorganizing the billing system at work led to 30% fewer late payments. If you do not have experience as a receptionist, think about ways you can show you're still qualified for the role. For instance, maybe you volunteered at a phone bank (which helps show you have strong communication skills). 

Edit, edit, edit.  Receptionists need to have attention to detail and strong communication skills. Therefore, it is important that you  proofread  your cover letter for any spelling or grammar errors. One way to show your skills as a receptionist is to write a flawless, error-free cover letter.

If you are sending your cover letter as a hard copy (or email attachment), you need to write your letter in  business letter format . Include these items in the following order: your contact information, the date, the company contact information, a business salutation, and the body of your letter. Make sure your letter is left justified.

Your closing will include your handwritten signature followed by your typed signature on a hard copy. If it is an email attachment, just include your typed signature.

The format for an emailed cover letter (where the letter is in the body of the email) is slightly different. You should choose a subject that clearly explains the content of your email, such as the job title you are applying for and your name. Keep it simple: “Medical Receptionist Position – Jane Doe” is clear and to the point.

You do not need to include your contact information, the date, or the employer’s contact information at the top of an emailed cover letter. However, the salutation and the body of the letter will be the same as in a hard copy or attachment.

Your  email closing  should include your full name followed by your phone and email information.

Sample Cover Letter for a Receptionist Position

You can use this sample as a model to write a cover letter. Download the template (compatible with Google Docs and Word Online), or read the text version below.

Sample Cover Letter for a Receptionist Position (Text Version)

Chad Applicant 123 Main Street Anytown, CA 12345 555-555-5555 chad.applicant@email.com

July 30, 2020

Billy Lee Manager ABC Company 123 Business Rd. Business City, NY 54321

Dear Mr. Lee:

I am writing to express my interest in the receptionist job opening at ABC company. I believe my years of work experience as a receptionist, as well as my communication and technological skills, make me an ideal fit for the position.

I have several years of receptionist experience, including working in a busy work environment with multiple phone lines and a large professional staff. I can therefore handle the bustling environment of a large of office such as yours.

I have strong written and oral communication skills. At my current job, I greet about twenty-five to fifty clients per day, answering questions about the company and directing people to the correct offices. I also call dozens of clients per day to confirm appointments, and send emails every day to clients.

I have experience with a variety of software programs, including Microsoft Office and QuickBooks. I am also comfortable using multiple scheduling platforms, including MindBody and Timely. At my current job, I have trained five other employees in our scheduling platform, due to my experience and comfort with the program.

My background and skills make me an excellent candidate for this position. Thank you for your consideration. I look forward to hearing from you to arrange a time to speak in person.

Chad Applicant (signature hard copy letter)

Chad Applicant

Sample Email Receptionist Cover Letter

Sample email cover letter for a receptionist position.

Subject:  Reception Position at Gentle Dental – Jason Martinez 

Dear Ms. Rathbarn, 

I'm writing to apply for the receptionist position at Gentle Dental, which I saw advertised on JobSearchSite.com. I believe that my positive and professional attitude, as well as my experience working as a receptionist in other medical offices, make me a match for this position.

For the pat five years, I've worked in a medical office, where I've greeted patients, scheduled appointments, and answered patients' questions over the phone. My communication skills are strong, and I'm also skilled at assisting patients who are frustrated by long waits or insurance confusion.

I pride myself on keeping doctors' days running smoothly, and problem-solving when unexpected issues arise. For example, when one doctor was unexpectedly three hours late to work, I quickly called all of his scheduled patients and rearranged their appointments. By the time the doctor arrived at work, I had already rescheduled all of his patients successfully.

Please see my attached resume for more information on my work history, and do not hesitate to be in touch with any questions. Thank you for your consideration and I look forward to hearing from you. 

Sincerely, 

Jason Martinez Phone Number Email Address

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Front Desk Receptionist Cover Letter Samples & Examples That Worked in 2024

Charting a successful career as a front desk receptionist starts with an impeccable cover letter . Like a well-handled switchboard, it's about delivering the right messages — your skills, qualifications, and unique value — to your prospective employer.

This guide breaks down how to achieve exactly that, packed with essential tips, illustrative examples, and intuitive templates.

Read on and discover all about:

• Formatting your front desk receptionist cover letter
• Designing an effective header
• Generating a persuasive headline for your cover letter 
• Personalizing the greeting in your front desk receptionist cover letter
• Crafting a powerful introduction for your cover letter
• Showcasing your receptionist skills and achievements
• Writing a compelling conclusion to your cover letter
• Avoiding common mistakes in your front desk receptionist cover letter
• Understanding the average salary and job outlook for receptionist roles
• Discovering useful resources for front desk job seekers

1. How to properly format your front desk receptionist cover letter

A well-formatted cover letter is much like an organized desk — everything is in its place, making it easy to locate, understand, and appreciate.

Here are some handy tips on how to ensure a smooth read while keeping it professional:

• Standard business letter format: Stick to this traditional structure. This will include your contact details, the date, employer's contact details, greeting, body of the letter, closing statement, and your signature.
• Length: Short and sweet is the key. Ideally, keep the cover letter to one page.
• Readable font and size: Opt for a professional, clean font — think Arial or Times New Roman. Size-wise, 11pt or 12pt should do the trick.
• Margins and spacing: Use standard 1-inch margins. Single or 1.5 line spacing keeps your text just airy enough to invite the reader in. 
• Alignment: Alignment matters. Left alignment looks neat and offers consistency.
• Consistency: Ensure your styling remains the same throughout the cover letter. This includes font size, bullet style, indentation, etc.

Remember, a well-structured cover letter can demonstrate your organizational skills before you even step foot in the interview room. Don't overlook this detail!

Create your cover letter fast with artificial intelligence.

2. how to write an effective cover letter header.

The header of your cover letter is basically your business card — it presents key contact information upfront. It consists of your contact details and those of your prospective employer. And as it's the first thing the hiring manager sees, it’s important to get it right.

Your cover letter header should feature:

• Your full name
• Your physical address
• Your phone number
• Your professional email address
• Up-to-date LinkedIn profile (optional, but recommended)
• The recipient’s name
• Their title
• Company name
• Company address

Now let's look at two contrasting examples to clarify these points:

Weak cover letter header example

John Doe john@email. com 123 Main Street

Why doesn’t it work? This header seems rushed and incomplete. Notice the unconventional spacing in the email, the omission of John's phone number, city, state, and zip code, and the absence of LinkedIn details. Furthermore, not including the hiring manager's details can seem careless or impersonal to the reader.

Correct cover letter header example

John Doe 123 Main Street City, State, Zip Phone number [email protected] https://www.linkedin.com/in/john-doe [Date]

To: Ms. Jane Smith HR Manager Company XYZ 456 Market Street City, State, Zip

Why is it strong? By including thorough contact information, John is inviting the potential employer to reach out via multiple channels. The presentation is clean and professional. 

Additionally, by addressing Jane Smith directly and including her job title and company’s details, John creates a personalized touch showing he has taken time to research the recipient. This shows respect for the employer and distinguishes the job application.

All in all, a correctly formatted header serves as your first impression. Remember, being detailed and professional in your header sets the tone for the rest of your cover letter, demonstrating that you're serious about your application. Use the correct example as your model and you'll be on the right track.

3. How to write a compelling cover letter headline

Creating a compelling headline for your receptionist  cover letter is your chance to briefly encapsulate your professional story. It is the hook that intrigues the hiring manager to read further.

A strong headline clearly states your career identity and the value you offer . As a receptionist, the headline should highlight your skills, experience, or notable achievements related to office administration or guest relations.

Let’s check out two contrasting examples:

Weak cover letter headline example

Applying for the Receptionist position 

Why does it fall short? This headline is too basic. It merely states the intention to apply, which we’ve already known. It doesn’t provide a snapshot of your skills, experience, or the unique value you bring to the role.

Strong cover letter headline example

Seasoned Front Desk Receptionist Offering Stellar Customer Service and Proven Administrative Expertise

Why is it strong? This headline conveys a greater sense of professionalism. It communicates your experience and high degree of customer service skills, creating an instant robust professional image.

But what if you're a fresh graduate ? Don’t worry, your headline could look something like this:

Strong cover letter headline example for a fresh graduate

Dedicated Communications Graduate Eager to Excel as a Front Desk Receptionist

Why does it work? Graduates might not have an extensive work history, but a strong headline can still highlight your dedication, field of study, and determination to succeed in the role. This headline sends a strong signal about your potential value to the organization.

Pro tip: Consider integrating relevant keywords from the job posting into your headline. This can make your cover letter more eye-catching to hiring managers and can help you get past applicant tracking systems (ATS) used by many companies to filter applicants based on keyword matches. However, always ensure that the keywords match your actual skills and expertise — integrity is key.

Remember, your headline should be a point of interest that kindles curiosity about your profile. Use it wisely to establish your value proposition upfront.

4. How to tailor the greeting on your cover letter

Addressing your front desk receptionist cover letter with a personalized greeting can surely demonstrate your attention to detail. It shows you've done your homework and it helps establish an immediate connection with the reader .

If you wonder where to find the name of the hiring manager or recruiter, the solution might be closer than you think. Look at the job listing where it may be mentioned. If not, the company website , LinkedIn , or even a quick phone call to the company can help you find out who will be reading your letter.

Personalized greeting examples

• Dear Mr. Smith,
• Dear Mr. John Smith,
• Dear Hiring Manager John Smith,

If you've tried everything and still can't find a specific name , here are some general greetings you can use:

General greeting examples

• Dear Hiring Manager, — This is a reliable standby. It's formal and direct.
• Dear [Department] Team, — Here's a slightly creative approach. This is best used when you know your application will be screened by a specific department.

Avoid using outdated or overly impersonal greetings like “To Whom It May Concern,” or “Dear Sir/Madam,”. The modern hiring process prefers a more personalized approach.

Remember, the goal of customizing the greeting is to make the reader engage with your letter. So spend a few minutes to identify the right name or title — it’s worth the effort.

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5. How to write a strong opening to your receptionist cover letter

Your cover letter's opening paragraph should draw in the reader much like a compelling book's first line. It should present an overview of your professional and academic history , state why you're applying for the role , and, if applicable, mention any mutual connections.

Let’s take a look at some contrasting examples:

Incorrect cover letter opening example

I'm writing to apply for the front desk receptionist position. I have worked as a receptionist before and I am confident I can do the job.

Why does it fall flat? This opening simply lacks detail and does not provide a compelling reason for the reader to continue. It fails to mention specifics of prior experience, why the applicant is interested in the job, or what unique value they would bring to the role.

Strong cover letter opening for an experienced receptionist

With over five years of experience managing front desk operations in fast-paced environments, I bring a proven ability to deal with diverse customer situations. I'm drawn to XYZ Company's commitment to customer service excellence and believe that my skill set would be well-aligned with your requirements.

Why does it work? This example quickly identifies noticeable experience, a key strength, and a direct connection between the candidate's expertise and the company's needs.

Strong cover letter opening for a recent graduate

As a recent graduate in Hospitality Management with an honors distinction, I offer a strong academic background and a passion for customer service. I am interested in the receptionist role at XYZ Company, as I believe my skills would foster a welcoming and efficient front desk environment.

Why is it effective? Even without any professional experience, this graduate makes an impact by highlighting strong academic credentials, directly related to the job, their passion for the work, and how this matches up with the company's needs. 

Remember, a well-composed opening makes it more likely for the hiring manager to continue reading your application. Capture their interest from the get-go and the rest of your letter will likely receive the attention it deserves.

6. How to highlight your top skills and accomplishments

When crafting the body of your front desk receptionist cover letter, payoff comes from the perfect blend of storytelling and evidence-based achievements. 

Think of it as a showcase window, offering a glimpse into your professional journey and reinforcing why you're an ideal fit for the role.

To properly highlight your skills and achievements :

1. Format the body correctly: This part of the cover letter should be organized into short, readable paragraphs. Consider 2-3 paragraphs, each focusing on a different aspect of your qualifications.

2. Mention relevant skills: Tailor your letter for the role, emphasizing relevant skills and competencies. 

Here are some skills to mention in your receptionist cover letter

• Excellent communication and interpersonal skills
• Strong customer service and conflict resolution abilities
• Proficiency in administrative software (list specific programs if applicable)
• Time-management and organizational skills
• Multitasking and prioritization capabilities
• Professional and courteous demeanor

3. Showcase specific achievements: Rather than just listing duties in your previous roles, focus more on what you achieved. Did you improve the process? Solve a persistent issue? Earn recognition for outstanding service?

Cover letter body paragraph example for an experienced receptionist

Serving as a front desk receptionist at ABC Hotel, I developed strong customer service and conflict resolution skills that positively impacted guest experience. I consistently managed interactions with over 100+ guests daily, maintaining a high satisfaction rate and contributing to the hotel's reputation for excellent service. My dedication to effective communication and problem-solving led to being recognized as 'Employee of the Month' three times. I am excited to bring these capabilities to XYZ Company to enhance guest satisfaction and contribute to your team's success.

Why is it effective? This paragraph precisely tells the applicant's experience, shows relevant skills in use, and provides substantial evidence of excellence in the role. What’s more, it directly addresses how their skills and achievements can add value to the future employer's business.

No work experience yet? Fear not! Highlight transferable skills, academic achievements, internships, or volunteerships. Mention relevant modules you excelled at during your studies or any extra-curricular activities showing your leadership or organizational capabilities.

Cover letter body paragraph example for a fresh graduate

As a recent business graduate from XYZ University, I have gained strong skills in communication, administration, and customer service through various internships and on-campus involvements. As the team leader for our final year project, I coordinated the tasks of five team members, meeting all deadlines and achieving a final grade of A+. This experience taught me the value of clear communication and effective organizational skills.

Why does it tick all the boxes? This paragraph shows how academic and leadership experiences have equipped the candidate with relevant, transferable skills. Moreover, it subtly hints at how these honed abilities, such as clear communication and effective organization, can be transferred to the benefit of the potential employer in a front desk receptionist role.

Remember, for the body of your cover letter, it's quality, specificity, and relevance that matter.

7. How to persuasively end your receptionist cover letter

The conclusion of your cover letter serves as your final opportunity to leave a memorable and positive impression. It's your closing argument, reiterating your interest in the role , inviting further interaction , and expressing appreciation for the reader's time .

An effective conclusion should include:

• A reiteration of your interest in the position and the company
• Your preferred contact method and any time restrictions, if necessary
• Your intention and timeline for follow-up
• A professional sign-off

Incorrect cover letter conclusion example

Please call me anytime. Thanks.

Kind regards,  [Your Name]

Why is it wrong? This conclusion is considerably weak. It lacks professionalism, doesn't convey genuine interest in the position or the company, and neglects to mention any follow-up actions.

Correct cover letter conclusion example

I am eager for the opportunity to share more about how my strong reception and customer service skills could be a valuable asset for XYZ Company. You can reach me anytime on my cell at (123) 456-7890, or via email at [email protected]. If I haven't heard back by next week, I will touch base to follow up. 

Thank you for considering my application. 

Sincerely, [Your Name]

Why is it strong? This example shows the candidate's keen interest in the role and clearly communicates their readiness to discuss how their skills could meet the company's needs. The candidate also takes a proactive strategy by setting a timeline for following up if they don't hear back. The sign-off is professional, maintaining a high level of respect throughout. 

The conclusion of your cover letter can indeed leave a lasting impression on recruiters. It’s an opportunity to express your sincere interest in the role and leave the recruiters keen to learn more about your potential fit within the company.

8. How to avoid common mistakes on a receptionist cover letter

It's crucial to remember that every detail in your receptionist cover letter contributes to the impression you make. Avoiding common mistakes can help ensure your application stands out for all the right reasons. 

Here are a few pitfalls to dodge:

• Incorrect: "I'm a dedicated worker."
• Correct: "My dedication to customer service was recognized when I received the 'Employee of the Month' award twice at my previous job." 
• Don't neglect proofreading: Spelling mistakes, punctuation errors, or inconsistent tense usage can undermine your professionalism. Make sure to carefully proofread your cover letter. Consider using online grammar tools or asking a friend to help review it.
• Skip salary discussion: Your cover letter is not the place to negotiate salary or benefits. These discussions are more apt post-interview when the employer has shown interest in your candidacy.
• Avoid negativity: Talking negatively about a past employer or job experience sends the wrong signal. Focus on your positives, what you learned, and how you can bring value to the new role. 
• Too much, too little: Avoid overstuffing with unnecessary details. Balance is key — provide just enough info to entice the reader to want to know more.

Dodging these common mistakes can make your cover letter a powerful tool, clinching the crucial attention of recruiters. Be sure to double-check, hold back on cliches, and remember to keep it professional yet personable, just as a receptionist would at the front desk.

9. Average salary and job outlook for front desk receptionists 

Understanding the salary and job outlook for front desk receptionists can provide valuable context as you're tailoring your application. 

As per the most recent data from the Bureau of Labor Statistics (BLS) , the median annual salary for receptionists was $33,960 in May 2022. This number can widely vary depending on the industry, region, and level of experience.

When considering the job outlook for front desk receptionists, the BLS is indicating little or no change in employment from 2022 to 2032. 

But don't be disheartened by the steady forecast. There's a promising aspect to consider: about 142,600 openings for receptionists are projected each year, on average, over the next decade. These positions are often created when workers retire or move on to different roles.

So, even though job growth might stabilize, your exceptional cover letter could still land you one of the many opportunities arising each year. The market for an exceptional front desk receptionist remains active.

10. Top resources for aspiring receptionists

Becoming a successful front desk receptionist is a journey that involves continual learning and development. Luckily, numerous resources can support you along the way. 

• Industry news: Keep up with industry trends by following reputable news sites and blogs like the American Society of Administrative Professionals (ASAP) and Office Dynamics International . 
• Webinars and online courses: Websites such as Lynda.com , Coursera , and Udemy offer a multitude of courses. Topics range from customer service, technology skills, to office management. 
• Professional associations: Joining groups like the International Association of Administrative Professionals (IAAP) can provide networking opportunities, and access to a wealth of resources and continuing education.
• Books: Boost your skill set with titles such as "The Exceptional Receptionist: Your Company's Most Valuable Asset" by Paul R. Timm or "Be A Kickass Assistant" by Heather Beckel.
• Job Boards: Aside from large job boards like LinkedIn or Indeed , also consider industry-specific options like the Association of Executive and Administrative Professionals (AEAP) job board.
• Networking: Connecting with other receptionists and office professionals can prove invaluable. Look at local events, LinkedIn groups, and online forums to engage with others in your field.
• Career development platforms: Platforms like Kickresume ,  JobHero and The Muse offer resume templates, cover letter tips, and career advice specifically tailored for aspiring receptionists. Keeping your application materials polished and up-to-date can increase your chances of getting that coveted receptionist role.

Remember, successful job hunting is not solely about the perfect cover letter or resume — there's much more. Immerse yourself in the industry, keep learning, and use these resources to help you stand out as a highly skilled front desk receptionist.

Front Desk Receptionist Cover Letter FAQ

How should i address a cover letter if i don't know the hiring manager's gender.

If you can't determine the hiring manager's gender, it's best to use their full name. For example, 'Dear Jordan Smith,'. If you don't have a name, stick with a generic but professional greeting like 'Dear Hiring Manager,'.

Should I include my salary expectations in my cover letter?

Unless the job posting specifically asks you to include salary expectations in your cover letter, it's usually best to leave them out. There will be plenty of time to discuss salary expectations later in the interview process.

How much detail should I include about each job on my cover letter?

Your cover letter should not replicate your resume. Instead, pick 1-2 key experiences or skills and provide detailed examples of how you demonstrated them in a professional setting. Remember to tie these skills back to the needs of the role you're applying for.

I'm applying for a receptionist job at multiple companies. Can I use the same cover letter for several applications?

While it can be tempting to write and replicate one cover letter, try to avoid this. Each cover letter should be tailored to the specific job and company you're applying to. This shows employers that you've taken the time to understand their unique needs.

How formal should my cover letter greeting be?

It's often best to err on the side of formal. Stick with 'Dear [Full Name],' or 'Dear Hiring Manager,'. Avoid informal greetings such as 'Hi,' or 'Hello,'.

Milan Šaržík, CPRW

Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.

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Receptionist Cover Letter Example

Get picked for interviews more easily and show recruiters just what you can bring to the job with an optimized Receptionist cover letter. Find out how now with expert examples and professional tips.

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Receptionist Cover Letter

Do you feel like you’re a skilled Receptionist but having trouble landing interviews?

Whether you’re an entry-level Receptionist or someone who has plenty of experience , a poorly crafted application will have employers leaving you on hold. 

Don’t worry though, we’ve got the answer. 

Something to give you a major boost during the application process is a cover letter. If you’re wondering, it is proven that writing one is worth it .  

Crafting a cover letter as a Receptionist means more than just listing your previous job duties . It’s about showcasing your specific skills and knowledge that can make you an asset to a specific company in their sector. 

In this guide, we’ll walk you through the essentials of writing a Receptionist cover letter that highlights your unique qualifications. We’ll cover:

• Which certifications and training to showcase depending on the company’s sector
• Software skills to highlight 
• Keywords that will grab a hiring manager’s attention
• Equipment that any Receptionist should list in their letter

To make the process even easier, ensure that your resume is complete. Having all your qualifications in one place will make it simpler to draft your letter. 

Take advantage of our resume builder with AI-intuitive suggestions , to quickly finish or optimize your application.

Once you have your resume, and review the tips below, you’ll be ready to make an attention-grabbing cover letter.

Receptionist Cover Letter Sample

The first step in the process of crafting your letter is to review a sample. An example can give you an idea of what to include and how it should be formatted. 

Also, using our easy-to-use cover letter builder can give you ideas on how to include your information if you get stuck. 

Review the example below to get a preview of how your letter should look.

[Employer’s Name] [Company Name] [Company Address] [City, State, Zip]

Dear [Employer’s Name],

I am excited to apply for the Receptionist role at [Company Name], as advertised on [where you found the job posting]. My background as a Certified Administrative Professional (CAP) with expertise in front desk operations positions me as an ideal candidate to enhance the productivity and customer service excellence at [Company Name].

At [Previous Company], I effectively managed a multi-line phone system and streamlined appointment scheduling using tools like Microsoft Bookings. My technical proficiency extends to Microsoft Office Suite and CRM platforms such as Salesforce, ensuring meticulous management of customer interactions and office tasks.

My hands-on experience with office equipment, including printers, scanners, and security systems, complements my software skills, allowing me to support a seamless operational flow. I am particularly impressed by [Company Name]’s commitment to [something specific about the company or its values] and am eager to contribute to your team’s success.

Thank you for considering my application. I look forward to discussing my fit for the Receptionist position with you.

Warm regards,

[Your Name]

Show Off Your Different Administrative Certifications

For any applicant, certifications can prove your dedication to getting better as an employee and that you have the expertise to do a great job. 

When crafting your cover letter, highlighting these certifications can increase your credibility . Let’s explore some certifications you might include:

• Customer service training : Certifications in customer service show you know how to create a positive visitor experience.
• Technical certifications : Proficiency in specific software is often crucial for a receptionist. Certifications in Microsoft Office Suite, CRM software, or other relevant tools can set you apart.
• Certified Administrative Professional (CAP) : This is a prestigious certification that showcases a high level of administrative expertise.

Incorporating these certifications into your cover letter can be straightforward and impactful. 

Here’s a sample text:

As a Certified Administrative Professional (CAP) with additional certification in advanced customer service techniques, I bring a proven track record of efficient office management and exemplary visitor service. These certifications have equipped me with the skills necessary to enhance the operational flow and client satisfaction at XYZ Company.

Include a Certification for the Company’s Sector

By mentioning industry-specific training, it’s more likely that a hiring manager will feel that you can step in right away and be successful.

You can take a training course or complete a certification in one of these sectors and increase your odds of being hired by a relevant company.

• Healthcare 
• Hospitality 
• Educational Administration

Keywords to Include in Your Receptionist Cover Letter

If you weren’t aware of the following stat, it’s an important one . Up to 99% of Fortune 500 companies use the ATS. 

The ATS, or Applicant Tracking System, scans your application to find relevant keywords to quickly judge if you’re qualified for the next step in the hiring process. 

That means you’ll need the right keywords in your letter to give yourself the best chance of landing an interview .

Here are some you should have in your letter:

• Client relations
• Appointment coordination
• Reception area management
• Visitor screening
• Call handling
• Office supply inventory
• Document preparation
• Meeting room setup
• Information dissemination
• Service-oriented

By using these keywords in your cover letter, it will be more likely to be selected by the ATS . That makes these words essential for both entry-level and experienced applicants.

Software Skills to Mention in Your Cover Letter

Receptionists should be able to use computers to schedule, keep track of clients, and more.

That’s why it’s essential to highlight your software skills. 

Here are some key types of software that receptionists should be familiar with and list in their cover letters:

• Scheduling software : Familiarity with scheduling tools such as Calendly and Microsoft Bookings is essential for coordinating appointments and meetings seamlessly.
• Customer Relationship Management (CRM) Software : Experience with CRM systems like Salesforce, HubSpot, or Zoho CRM is valuable for managing customer information and interactions effectively.
• Database management : Skills in database software are essential for accurately entering, searching, and updating records, ensuring data integrity and accessibility.

In your cover letter, you might write:

In my previous role, I leveraged my expertise in Microsoft Office Suite and CRM software to enhance our office’s productivity. My ability to efficiently manage our client database and coordinate schedules across multiple platforms like Outlook and Calendly was instrumental in improving our team’s communication and daily operations.

Listing these in your letter is especially useful if you’re changing careers and want to add some transferable skills .

If you’re an entry-level applicant, mentioning your software skills will be a huge boost.

Highlight Your Knowledge of Receptionist Equipment

Apart from software, a hiring manager will want to know that you don’t need any practice with typical office equipment.

Demonstrating your hands-on knowledge of the physical tools in an office setting can enhance your appeal to potential employers . 

Here are some equipment you should discuss your experience with:

• Multi-line phone systems
• Office security systems
• Point of Sale (POS) systems
• Postage meters
• Printers and copiers
• Fax machines

Take a look at how you can add this information to your letter:

My familiarity with advanced multi-line phone systems and office equipment, ranging from modern printers and scanners to efficient postage meter operation, has been pivotal in maintaining the smooth operation of my previous workplaces. I am also well-versed in the use of office security systems, ensuring a secure and welcoming environment for both staff and visitors.

Writing a cover letter isn’t always the most interesting part of the hiring process, but it can show a hiring manager that you’re motivated and ready to improve the company.

You’ll be able to show off your Receptionist qualifications if you remember to:

• Mention relevant administrative certifications like CAP or sector-specific training
• Include keywords related to receptionist duties
• Discuss your familiarity with essential software and office equipment

It’s also essential to know exactly how to write a letter by keeping it concise, and easy to read . If you follow this advice, you’ll be landing an interview in no time.

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Receptionist Cover Letter Example

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You should start your Receptionist cover letter by addressing the hiring manager directly, if possible. If you don't know their name, use a professional greeting like "Dear Hiring Manager". Then, introduce yourself and express your interest in the receptionist position. Mention where you found the job posting and why you're interested in the role. For example, "I was excited to see your job posting for a Receptionist on your company website. With my 3 years of experience in customer service and administrative tasks, I am confident I can contribute positively to your team." This introduction is professional, direct, and shows your enthusiasm for the role.

The best way for Receptionists to end a cover letter is by expressing enthusiasm for the opportunity, reiterating their interest in the position, and inviting the employer to take the next step. For example, "I am excited about the possibility of bringing my unique skills and experience to your team and am confident that I would make a valuable addition to your company. I look forward to the opportunity to discuss my application further. Thank you for considering my application." This ending is effective as it shows eagerness, confidence, and professionalism. It also encourages the employer to move forward with the hiring process. Remember to end with a formal closing such as "Sincerely" or "Best Regards," followed by your name.

Receptionists should include several key elements in their cover letter. 1. Contact Information: At the top of the cover letter, include your name, address, phone number, and email address. 2. Salutation: Address the hiring manager by name if it's known. If not, use a general salutation like "Dear Hiring Manager." 3. Introduction: Start by introducing yourself and stating the position you're applying for. Mention where you found the job posting. 4. Relevant Skills and Experience: Highlight your skills and experiences that are relevant to the receptionist position. This could include customer service skills, organizational skills, proficiency in specific software, or experience handling administrative tasks. 5. Achievements: If you have any achievements or accomplishments from previous roles that are relevant, include them. This could be something like improving a filing system or implementing a new process that increased efficiency. 6. Personal Qualities: Receptionists are often the first point of contact in an organization, so it's important to highlight qualities like friendliness, professionalism, and excellent communication skills. 7. Knowledge about the Company: Show that you've done your research and understand what the company does. This shows your interest in the role and the company. 8. Closing: In your closing paragraph, express your enthusiasm for the role and the opportunity to contribute to the company. Thank the hiring manager for considering your application. 9. Signature: End with a professional closing like "Sincerely" or "Best Regards," followed by your name. Remember, your cover letter should complement your resume, not duplicate it. It's your chance to tell a story about your experiences and skills, and to show the hiring manager why you're the best fit for the role.

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Receptionist And Administrative Assistant Cover Letter Example

Writing a cover letter for a receptionist or administrative assistant role can be a daunting task. However, there are a few tips and tricks to help make the process easier. In this blog post, we’ll provide a comprehensive guide to writing the perfect cover letter for a receptionist or administrative assistant role. We’ll also provide an example of a cover letter so you can get an idea of what a great cover letter looks like. With these tools, you’ll be well on your way to landing your desired position.

If you didn’t find what you were looking for, be sure to check out our complete library of cover letter examples .

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Receptionist And Administrative Assistant Cover Letter Sample

Dear [Hiring Manager],

I am writing to apply for the position of Receptionist and Administrative Assistant that your company recently advertised. With my strong organizational skills, attention to detail, and commitment to excellence, I am confident I would make a strong addition to your team.

My experience in customer service, reception duties, and administrative support makes me an ideal candidate for this position. In my current role, I handle a wide variety of tasks including answering incoming calls, scheduling appointments, and providing excellent customer service. I am also skilled in database management and creating detailed reports for management.

I am adept at multitasking under pressure and thrive in a fast- paced environment. I am also a reliable team player, who can effectively collaborate with members of the administrative team. In addition, I am highly organized and have the ability to prioritize tasks and manage multiple projects at once.

I have enclosed my resume and I look forward to discussing my qualifications in further detail. I am available to meet with you at your earliest convenience.

Thank you for your consideration.

Sincerely, [Your Name]

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What should a Receptionist And Administrative Assistant cover letter include?

A Receptionist And Administrative Assistant cover letter should provide a snapshot of the applicant’s qualifications, experience, and any unique skills or abilities they may have to offer. It should include any relevant certifications, degrees, or other credentials the applicant may possess. In addition, the cover letter should convey the applicant’s enthusiasm for the position, with a focus on their ability to provide exceptional customer service, organizational skills, and multitasking capabilities. It should also highlight any relevant work experience in a professional office setting, including any experience with office software programs and other office equipment. Finally, the cover letter should demonstrate the applicant’s knowledge of the company and any industry- specific experience that may be beneficial for the position.

Receptionist And Administrative Assistant Cover Letter Writing Tips

Writing an effective cover letter is a crucial step in the job search process. Applying for a receptionist and administrative assistant position requires a cover letter that showcases your organizational, communication, and computer skills. Here are some tips to help you write a cover letter for a receptionist and administrative assistant position:

• Research the company you are applying for in order to customize your cover letter to the specific role and organization.
• Begin your cover letter by expressing your enthusiasm for the position and clearly stating why you are the ideal candidate.
• Highlight your top qualifications and any relevant experience related to the position, such as customer service, data entry, scheduling, and filing.
• Demonstrate your problem- solving and organizational skills, as these are essential for this job.
• Include examples of how you have exceeded expectations and achieved positive performance results.
• Showcase your communication style and demonstrate that you are a team player.
• Thank the reader for their time and consideration.

By following these tips, you can write an effective and persuasive cover letter that will help you stand out from the competition.

Common mistakes to avoid when writing Receptionist And Administrative Assistant Cover letter

When writing a cover letter for a receptionist or administrative assistant position, there are certain mistakes to avoid if you want to stand out and be taken seriously by potential employers. Here are some common cover letter mistakes to avoid:

• Not Customizing the Cover Letter: Sending a generic cover letter to multiple employers is one of the biggest mistakes job seekers make. Make sure you customize each cover letter to the specific role and company you are applying to.
• Making Grammatical and Spelling Errors: Employers expect cover letters to be professional, so it is important to make sure there are not any grammar or spelling mistakes. Take the time to proofread your cover letter and make sure it is error- free.
• Not Explaining Your Fit: A cover letter should explain why you are a perfect fit for the role. Make sure you explain your previous experience and why you would be the best candidate for the job.
• Not Describing Your Skills: Highlight the skills you possess that are relevant to the role. This could include customer service experience, administrative skills, computer skills, or any other relevant skills you possess.
• Not Including Your Contact Information: Make sure you include your contact information on the cover letter so the employer knows how to reach you.

By avoiding these common cover letter mistakes, you will be sure to make a great impression on potential employers.

Key takeaways

Writing a compelling cover letter is an important step in the job application process. When applying for a receptionist or administrative assistant position, it’s essential to capture the attention of the hiring manager. Crafting an impressive cover letter can help you stand out from the competition and increase your chances of landing the job. Here are some key takeaways for writing a great receptionist and administrative assistant cover letter:

• Begin with a strong opening statement: Your cover letter should start with an attention- grabbing introduction that explains why you’re applying for the job.
• Explain why you’re a great fit for the position: Next, you should explain why you’re a great fit for the role. Highlight your relevant experience, skills, and qualifications that make you the right candidate.
• Include examples that demonstrate your skills: Showcase your skills by including examples of your past work. This will help the hiring manager understand why you’re the ideal candidate.
• Demonstrate your enthusiasm: It’s important to demonstrate your enthusiasm in the cover letter. Show the hiring manager that you’re excited to work with their team and contribute to their business.
• Keep it concise and professional: Keep your cover letter to a maximum of one page. Make sure your writing is professional and free of any errors.
• End with a call- to- action: Close your cover letter with a call- to- action such as asking for an interview. This will help the hiring manager to see that you’re serious about the position.

Following these key takeaways will help you to create an impressive cover letter for your receptionist and administrative assistant job application.

Frequently Asked Questions

1.how do i write a cover letter for an receptionist and administrative assistant job with no experience.

Writing a cover letter for a receptionist and administrative assistant job with no experience can be intimidating, but with the right preparation, you can craft a compelling letter that conveys your enthusiasm, professionalism, and qualifications for the job. Begin your letter by introducing yourself and clearly stating the job you’re applying for. Show your knowledge of the company by researching its mission and values, and draw connections between your skills and the job requirements. Be sure to highlight any qualifications that may be relevant, such as computer literacy, organizational skills, and prior work experience in customer service. Finally, conclude your letter by expressing enthusiasm for the opportunity.

2.How do I write a cover letter for an Receptionist And Administrative Assistant job experience?

When writing a cover letter for a receptionist and administrative assistant job with experience, it is important to focus on the skills you have gained over time and how they are applicable to the current job. Begin your letter by introducing yourself and the job you are applying to. Avoid using a generic salutation and make sure to use the hiring manager’s name. Use concrete examples to demonstrate your qualifications, such as past success in customer service, organization, problem- solving, and multitasking. Demonstrate your understanding of the duties of the job, and explain why you are the best fit for the position. Finally, express your enthusiasm for the job and emphasize that you’d be an asset to the team.

3.How can I highlight my accomplishments in Receptionist And Administrative Assistant cover letter?

When highlighting your accomplishments in a receptionist and administrative assistant cover letter, it is important to focus on the key skills and qualities that make you an excellent candidate. Demonstrate your experience with customer service, organization, multitasking, problem- solving, and computer literacy.

In addition to this, be sure to check out our cover letter templates , cover letter formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

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