present powerpoint presentation in teams

Apr 6, 2021

Try presenting in Teams meetings from PowerPoint

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Hello Office Insiders, I’m Lishan Yu, a program manager on the PowerPoint team. You might have heard that we announced the PowerPoint Live in Teams feature at Microsoft Ignite last month. Today, I’m excited to show you how to check out this new experience, and start presenting in Teams meetings from PowerPoint.

Presenting in Teams meetings

Presenting in a meeting used to be as simple as clicking Slide Show in your PowerPoint deck. Nowadays, even though you may not be in the same room as your audience, we believe your flow to present should be as easy and intuitive – clicking the Present in Teams button in PowerPoint is the only step you need to take to present the deck in your Teams meeting!

How it works

Give the feature a try next time you need to present in a Teams meetings:

• Join a Teams meeting or an ad-hoc Teams call.
• Open your presentation in PowerPoint for Windows.
• Click the Present in Teams button in the top right corner.

Scenarios to try

Ready to take the PowerPoint Live feature for a spin? Try some of the scenarios below.

As a presenter :

• After clicking the Present in Teams button in PowerPoint, notice that you can see both the chat and your content at the same time in Teams (and don’t feel like you’re missing out on the discussion).
• Take advantage of features like grid review and slide notes to present more effectively.

As an audience member :

• If you joined late, move back through the deck and quickly catch up without having to ask the presenter to stop and recap what was already shared.
• Interact with and experience the richness of the content being presented such as better video quality, live web links, and more.
• Make any adjustments you need to more fully enjoy the presentation (i.e., use high-contrast mode).

Requirements

In order to try out the feature, you will need to:

• Have the latest Teams desktop app installed.
• Store the presentation on OneDrive for Business or SharePoint.
• Join a Teams meeting before clicking the Present in Teams button in PowerPoint for Windows.
• Be using an Office 365 E3/A3, Office 365 E5/A5, or Microsoft 365 for Government license. 

Availability

This feature is rolling out over the next several days to Insiders running Beta Channel Version 2104 (Build 13926.20000) and later.

We’d love your feedback, so please let us know how you think. To get in touch, do either of the following:

• Inside the app, select the Help button in the top-right corner of the app.
• Respond to this post or tweet at @OfficeInsider .

Learn what  other information you should include in your feedback  to ensure it’s actionable and reaches the right people. We’re excited to hear from you!

Sign up for the Office Insider newsletter and get the latest information about Insider features in your inbox once a month!

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How to Present PowerPoint Slides in Microsoft Teams

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A successful PowerPoint presentation extends beyond just the content—its delivery is just as important, especially in a virtual space like Microsoft Teams.

In Microsoft Teams, you can choose to present your slide deck by sharing your entire screen, PowerPoint window, or using the Microsoft Teams' PowerPoint Live feature. Let's explore how you can use each of these three methods and discuss their pros and cons.

Method 1: Share Screen

Sharing your screen in Microsoft Teams is pretty easy and straightforward. It's best to minimize or close unnecessary tabs before joining the Microsoft Teams meeting to avoid exposing sensitive information. Once you're confident in your screen's content, follow the steps below:

• A red border appears around your desktop, indicating you're sharing your screen.

• Present your PowerPoint slideshow.

Sharing your screen is a straightforward method, especially when you want to present other documents besides your PowerPoint slideshow. However, the downside is that you may accidentally reveal sensitive information.

Method 2: Share PowerPoint Window

If you want only to present your PowerPoint slide deck, it's best to share just that window. Here's how:

• A red border will appear around your PowerPoint window, indicating you're sharing just that window.
• Launch your slides in slideshow mode and start presenting.
• Open the Microsoft Teams window and click Stop sharing when you're done presenting.

Sharing just your PowerPoint window prevents accidental display of sensitive desktop content. Even if you switch windows, viewers only see the PowerPoint presentation.

However, this method also has its limitations. One of the main limits is that you can't view your PowerPoint speaker notes without the audience seeing them as well. You also can't access Microsoft Teams features like the chat and reactions during your presentation.

Additionally, If your network connection has low bandwidth or slow upload speed , sharing your screen can result in a blurry and stuttering presentation for the audience. Thankfully, the PowerPoint Live feature provides the solution to these issues.

Method 3: Use PowerPoint Live

Presenting with the PowerPoint Live feature is easy and provides additional benefits. Your audience only sees the slides, while you get to see all the extra controls that come with the presenter view. When using the presenter view in your presentation, you have a few helpful tools at your disposal:

• You can easily adjust the font size of your slide notes to make them more readable.
• To navigate between slides, simply click on the corresponding thumbnail.
• You can use the laser pointer, pen, or highlighter tools to draw attention to specific areas of a slide.
• Use the Standout layout to place your camera feed on the slide without the background.
• Use the Cameo layout to insert yourself into the slide, provided you've set up Cameo to record customized camera feeds .

Here's how you can use PowerPoint Live to share your presentation:

• When it's your turn to present, click Share .

• When you're done presenting, click Stop sharing in the top toolbar.

The PowerPoint Live feature tackles the limitations of sharing your entire screen or PowerPoint window. It also comes with really cool features like co-presenting and allowing attendees to click on links in the presentation.

Your Audience's View When Using PowerPoint Live

In addition to the main slide view, your audience also has access to the slide navigation, grid, and more options controls (the three dots icon below the slides).

This means they can navigate the slides at their own pace and change specific slide settings to suit their preference without affecting your view and that of others. If you find this non-ideal for delivering an engaging presentation , you can disable the audience's navigation control. To do so, enable Private view in the top toolbar.

By default, each meeting attendee joins as a presenter. This means they can share their own content or control someone else's presentation. If that's not what you want, you can change each person's meeting roles in Microsoft Teams to prevent it.

Deliver a Seamless Presentation Experience in Microsoft Teams

Presenting your PowerPoint slides in Microsoft Teams might seem tricky at first, but once you get the hang of it, it's a piece of cake. Practice makes perfect. So before your next Teams presentation, familiarize yourself with your chosen method to ensure an effective delivery.

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Home Blog PowerPoint Tutorials How to Share a PowerPoint Presentation on Microsoft Teams

How to Share a PowerPoint Presentation on Microsoft Teams

In recent years many remote meeting tools like Microsoft Teams and Zoom have become the norm for regular remote meetings. If you’re new to Microsoft Teams, the chances are you are still finding your way around various options. One of the most common questions a Microsoft Teams newbie might ask is how to share PowerPoint on Teams.

What is Microsoft Teams?

Microsoft Teams is a messaging app by Microsoft for online collaboration and remote meetings that comes integrated with Microsoft 365. It provides a real-time workspace where end users can collaborate via chat, Teams Channels, Live calls, etc. Microsoft Teams also integrates with other Microsoft products like PowerPoint and OneDrive, enabling instant file sharing via the cloud.

Why use Microsoft Teams to Present Your PowerPoint Presentations?

Many organizations use Microsoft Teams for online collaboration and remote meetings. Organizations with integrated Microsoft products like its Windows operating system, Microsoft Office, and Azure Active Directory prefer Teams as the primary internal and external communication app. Organizations use Microsoft Teams to provide secure accounts to employees, with two-factor authentication and data encryption. These accounts are integrated into the Active Directory, providing scalability and control for IT administrators to offer people within an organization an online collaboration platform that can be securely used within the limits of the organization’s data protection policies.

While there are many alternatives to Microsoft teams, such as Zoom and Google Meet, the integration of teams with other Microsoft products, such as Azure, Microsoft Office apps, and OneDrive, makes it attractive within a secure enterprise environment.

How to Present PowerPoint in Teams?

How to present your PowerPoint slides on Microsoft Teams, let us tell you there are at least two methods for sharing presentations. This includes sharing a PowerPoint file directly and presenting your slide deck before one or more meeting participants, or perhaps PowerPoint templates or Google Slides templates to help a colleague design a slide deck.

How to Attach and Share Your PowerPoint Slides on Teams

To share a PowerPoint file on teams, go to an ongoing conversation or meeting window and click Attach files . This will provide you with the option to either fetch a file via OneDrive or from your device. This option can be used for sharing PowerPoint files and other types of files, such as documents, spreadsheets, videos, compressed files, etc.

When sharing a file, you can add a message optionally before hitting Send .

The recipient and the sender can download the file, open it in a browser, or copy the file link for further sharing.

How to Present Your PowerPoint Slides on Teams

Method #1: use the share button in powerpoint.

You can also directly present your slide deck via Microsoft Teams by sharing your screen to start a Live presentation during a remote meeting instantly. Suppose your organization uses Microsoft Teams regularly. In that case, the chances are you will be using it for presentations during remote meetings; therefore, it’s essential to know how to use the screen-sharing option to present online.

Method #2: Share Screen to Present a PowerPoint Presentation

Another way to present a PowerPoint presentation on Teams is by sharing the screen with your audience. If you share your screen, this will show the audience whatever is visible on the entire screen on your device.

Pros of sharing your screen with the audience to present a presentation:

• It is easier to activate
• You can easily switch to other windows besides the PowerPoint presentation and also share them with the audience

Cons of sharing your entire screen on Teams for presenting:

• If you have confidential data in other windows, you may want to avoid switching the windows and keep only the Slideshow window in front.
• You may accidentally switch to other windows, and your audience can lose focus of the presentation.

Method #3: Share PowerPoint Window to Present Your Slides

If you intend to hide parts of your screen, you can simply share the relevant PowerPoint window so that your audience can only view the presentation. During a Live call, click the Share button and select your screen or window to share.

5 Features to Make the Most from Your Microsoft PowerPoint Presentation Sharing in Teams

Microsoft Teams offers a wide array of features that make it a robust remote meeting and online collaboration app since it leverages the full force of Microsoft 365 and other Microsoft products.

1. Translate Slides into a Different Language

This is a private feature that individuals can use to translate slides in their language instantly. As a presenter, you can ask your audience to use this feature if they deem it convenient to help bridge a gap that might exist due to a language barrier.

Slides can be viewed in a different language via More actions > Translate Slides . From the drop-down list, you can pick a preferred language.

2. Use Live Captions

Microsoft Teams supports Live Captions / Closed Captions (CC) to help persons with disabilities, including those suffering from hearing impairment. Closed Captions can also be helpful for people to translate or view text in a preferred language.

Turn on Live Captions: To enable Live Captions on Teams, go to More options > Turn on live captions . Translate Spoken Language: To translate Live Captions, go to Captions settings > Change spoken language .

Turn Off Live Captions: You can turn off Live captions anytime via More actions > Turn off live captions .

3. View Slides in High Contrast

Viewing slides in high contrast on Teams can have several benefits. For example, it helps you focus on the content and is also helpful for people with visual impairment. To configure your slides to appear in high contrast, follow the steps below:

1. Launch your PowerPoint presentation.

2. Click on the Present tab at the top of the window.3. Go to More action > View slides in high contrast .

4. Annotate your Slides in Real Time

Like any standard remote meeting app, Microsoft Teams also provides a number of handy annotation options to help you make the most out of your PowerPoint presentations. You can click on Start annotation when sharing your full screen during presentations to start annotating slides.

Powered by Microsoft Whiteboard, this powerful feature enables one or more meeting participants or the presenter to annotate presentations. It can also be a helpful feature when you’re looking to collaborate online during a Live presentation.

5. Pop Out the Window

You can separate the presentation window from the Teams window to make it easier to work with the two. This feature can be handy when working with multiple monitors or separating the two windows from uncluttering your screen. You can use this option by clicking on the Pop-out option from the toolbar during a screen-sharing session.

How to Stop Presenting on Teams

When presenting your slide deck, you can also present your PowerPoint presentation using any view, be it as a SlideShow or in Normal view. Once you’re done presenting, click Stop Presenting to conclude your session. Furthermore, you can also choose to enable or disable your camera and computer sound when presenting your slides.

To turn off screen sharing during a remote meeting, you can click Stop Sharing .

Present in Teams Button in PowerPoint is Missing. How to Fix it?

Some users might have used the Present in Teams option to share a PowerPoint presentation during a meeting. Suppose you are wondering why the Present in Teams button in PowerPoint Presentations is missing. In that case, this option isn’t available for anyone using the free version of Teams, as only users with a paid subscription, such as a Business Standard or Business Premium Plan. Furthermore, you must share your PowerPoint presentation with OneDrive to use this option. To use the Present in Teams option, upload your PowerPoint presentation to OneDrive. You can do this via File > Save As > OneDrive .

Once done, the Present in Teams button will become available to instantly launch your presentation for sharing during a Teams call.

5 Tips to Make your Presentation a Success on Microsoft Teams

Presenting PowerPoint in Teams can require being mindful of a number of things. This includes accounting for brevity to ensure your presentation does not take more than its designated time, using slides that are suitable for remote meetings. Below is a list of 5 tips to make your presentation successful using Microsoft Teams.

1. Check Your Audio and Video Settings

One of the most annoying problems faced during remote meetings is technical failures such as no or low audio quality. This becomes even more annoying when the meeting organizer or a presenter during their session faces the issue, wasting precious time. This is why you must check your audio and video settings beforehand to ensure everything works correctly. If you need to play a video during your session, make a test call with a colleague and get feedback if the sound and video quality are up to the mark.

2. Make Sure Your Slides are Clear and Concise

Presentations delivered via Microsoft Teams will often take place during scheduled remote meetings. This means that you will have to account for the designated time given for your session, which is why you must ensure that your slides are clear and concise.

3. Use Animations and Transitions Sparingly

Since remote meetings will be attended by participants using different types of computers and mobile devices, some animations and transitions might not be suitable. This is because they can cause Teams to slow down, or the slides might not display appropriately via screen sharing. For example, 3D animations , GIF animations , and objects with elaborate PowerPoint animated sequences might cause issues when displayed via Teams. 

4. Keep Your Slides on Topic

One of the banes of remote meetings is how a discussion can go off-topic very quickly. This is why it’s best to ensure that your slides remain focused on the topic and additional discussions are discouraged during the presentation session.

5. Use Team Members’ Names Sparingly to Call Out Specific Points

Calling out team members for their opinion or advice during a remote meeting can quickly lead to a very lengthy and off-topic discussion. This is why it’s best to call out team members’ sparingly. If you have been using Teams or other remote meeting apps long enough, you would have learned by now that for some topics, it’s best to ask participants to schedule a separate meeting so that the ongoing discussion remains on track.

Other Issues to Troubleshoot while presenting a PowerPoint presentation on Microsoft Teams

Someone has already set up Teams for your organization’s error

If you’re using a premium subscription for Microsoft Teams managed by your organization’s IT team, you might get an error when logging in to Teams. In such a case, you might get the following error:

“Someone has already set up Teams for your organization.”  

If you see the error message mentioned above, this means that your account isn’t ready yet, and you need to contact your organization’s IT team to ask when your account might be ready for use.

We’re sorry–we’ve run into an issue error.

Another prevalent issue is when the following error message appears:

“We’re sorry–we’ve run into an issue.”

This is a generic message, and usually, it can be resolved by clicking the Restart button that appears below the error. In case the issue isn’t resolved after restarting the Teams app, ensure your Internet connection is working. More often than not, the issue is associated with the Internet connection. If the issue persists, you can clear your cache , reinstall Teams or contact your IT support team. The error can also occur if there is an outage affecting Microsoft products or if there is a configuration issue for Microsoft 365 accounts associated with your organization.

Final Words

Using Microsoft Teams to share a presentation file is easy enough. However, when presenting a PowerPoint presentation in Teams, you must decide how to present your slide deck. If you need to switch back and forth between your slides and another document, spreadsheet, or browser window, it might be best to share your entire screen. However, if you wish to focus only on the slide deck, sharing your Window can help you avoid sharing the rest of your screen with the audience.

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How to Present PowerPoint in Teams: A Step-by-Step Guide for Professionals

When it comes to presenting PowerPoint slides in a Microsoft Teams meeting, many of us have encountered a mix of curiosity and confusion. We’ve all been there—scrambling to share content seamlessly while keeping our audience engaged. Using PowerPoint Live in Teams is a game-changer that elevates your presentation experience with interactive features and personalized viewing options . Imagine being able to annotate, navigate, and even translate slides effortlessly. It’s like having a magic wand for your presentations.

This is a sample bold text.

Let’s face it, presenting isn’t just about sharing your screen anymore. We need tools that can keep up with the dynamic nature of our meetings. Whether you’re opting to share your entire screen or just the slide show window, each method offers its pros and cons. PowerPoint Live stands out by offering not just basic sharing but also the ability to zoom in on content and even open slides in new windows. Our objective is to make your next presentation a breeze, with fewer “technical difficulties” and more “wow moments.”

One of the coolest features of presenting in Teams using PowerPoint is the seamless integration. You’re already in a Teams call, so why not maximize its capabilities? Simply hit the Present in Teams button, and you’re ready to captivate your audience. This user-friendly approach streamlines the process and helps you focus on what truly matters—delivering impactful content.

• 1.1 Utilizing PowerPoint Live for Impactful Presentations
• 1.2 Facilitating Interactive Sessions with Microsoft Teams
• 1.3 Leveraging Videos and Animations to Captivate the Audience
• 2.1 Real-Time Co-Authoring and Sharing Features
• 2.2 Inclusive Communication with Various Teams Features
• 3.1 Boosting Productivity with Microsoft Teams Meeting Options
• 3.2 Securing Meetings and Managing Network Resources

Maximizing Engagement in Teams Meetings

Effective Teams meetings require dynamic presentations, interactive sessions, and captivating multimedia content. Below are strategies to achieve these goals.

Utilizing PowerPoint Live for Impactful Presentations

PowerPoint Live in Microsoft Teams is our secret weapon for creating impactful presentations. With it, we can effortlessly share our PowerPoint files directly within the Teams interface.

Audience view becomes interactive: they can navigate through slides at their own pace while we remain in control in presentation mode . This dual functionality keeps things flexible and engaging.

Incorporating animations and transitions enhances the visual appeal, making our presentations far more interesting. To keep the audience engaged, we can also annotate directly on slides, drawing attention to key points.

Facilitating Interactive Sessions with Microsoft Teams

Beyond just presenting slides, interaction plays a crucial role in engaging our participants. Utilizing the Teams chat feature, we can invite real-time questions and comments, which keeps the meeting lively and interactive.

Polling is another great tool we use. By asking for audience reactions through quick surveys, we can gauge their understanding and keep them involved.

With the raise hand feature, audience members can signal their desire to speak without disrupting the flow, making our Teams meetings orderly yet interactive.

Leveraging Videos and Animations to Captivate the Audience

Using videos in presentations can significantly boost engagement. Embedding compelling videos within our PowerPoint slides captures the attention and provides a break from static content.

Adding animations not only makes our slides visually appealing but also helps in emphasizing important points. Custom animations for text and images can make the content more digestible.

We ensure to use these multimedia elements judiciously to avoid overwhelming our audience, maintaining a balance that keeps them captivated without distracting them from the main content.

Enhanced Collaboration through Teams Tools

To effectively present PowerPoint in Microsoft Teams, leveraging collaboration tools is crucial. These tools facilitate real-time engagement and inclusive communication, making sure everyone is on the same page.

Real-Time Co-Authoring and Sharing Features

Teams Meeting and Microsoft 365 allow for seamless collaboration on presentations. We can co-author PowerPoint slides in real-time, ensuring our content is always up-to-date. Through OneDrive or SharePoint , we can easily share our PowerPoint files.

The File tab in Teams offers a central location for all shared documents. This means we no longer need to email files back and forth. It also maintains version history, so we can revert changes if needed. Co-presenting becomes straightforward with the share feature in Teams, letting us hand over control to another presenter effortlessly.

Inclusive Communication with Various Teams Features

Ensuring inclusive communication is essential for effective collaboration. Teams supports accessibility features like high contrast view and screen readers , making content accessible to everyone. We can use SharePoint sites to store and organize resources, and collaborate using the chat and discussion forums.

During a presentation, Inclusive communication tools allow us to cater to diverse needs. For instance, while presenting in Teams, we can highlight key points using bold text and bullet points for clarity. Integrating files from SharePoint or OneDrive ensures everyone has the latest material, fostering a cooperative environment.

Utilizing these robust tools in Teams helps us present more effectively while ensuring inclusivity and collaboration.

Advanced Teams Meeting Management

Hosting effective and secure Microsoft Teams meetings involves several advanced techniques, from leveraging productivity tools to ensuring stringent security measures.

Boosting Productivity with Microsoft Teams Meeting Options

We’ve all been there—juggling between screens or apps while presenting. Simplify this by using Teams’ native PowerPoint Live to present directly from the Teams app. Use the “Presenter View” to see your notes while attendees see the slides, enhancing your delivery.

Enable dynamic camera control for better engagement. Adjust or spotlight specific participants, ensuring key contributors stay visible. Coupled with the “Together Mode,” it creates a more interactive experience.

Also, you can share computer sound during presentations. This is perfect for embedded videos or audio clips. Just click “include computer sound” before sharing.

When multitasking is needed, manage different views efficiently. Split your display between the presentation and other Teams tools, like chat or participant lists. Keep interactions smooth without switching tabs, maintaining focus on the presentation.

Securing Meetings and Managing Network Resources

Security is paramount in a digital workspace. Ensure all our Teams meetings are secure by requiring attendees to authenticate before joining. This restricts access to authorized personnel only.

Enable the lobby feature to screen participants. We can admit or decline guests as appropriate, keeping the meeting secure and private.

To secure your device , always run the latest antivirus software and use strong passwords for Teams access. Implement end-to-end encryption for sensitive discussions.

Managing network bandwidth is crucial for Teams on the web or extensive meetings. Reduce camera resolution or encourage voice-only participation in large groups. Monitor your network’s performance and prioritize essential services to maintain a stable connection.

If bandwidth becomes an issue, suggest turning off the camera for non-speaking participants. This strategy reduces load, maintaining the quality for the hosts.

These measures guarantee a productive and secure Microsoft Teams meeting environment, ensuring we utilize our resources effectively.

Related posts:

• How to Add Music to PowerPoint: A Step-by-Step Guide for Seamless Presentations
• How to Insert GIF into PowerPoint: A Step-by-Step Guide
• How to Present PowerPoint with Notes: Master Speaker Tips
• How to Create an Org Chart in PowerPoint: Step-by-Step Guide for Beginners
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The right way to present a PowerPoint file during a Microsoft Teams meeting

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You can have your PPT cake and eat it too

PowerPoint is likely one of the most popular apps shared during a Teams meeting. There’s a reason when you bring up the share options, PowerPoint takes up more than a third of it. People present slides all the time. But are they using PowerPoint to its potential when they use Teams? Most people do not. To view a video version of this post (lots of video demos!), press play below. (You should watch it, actually.)

PowerPoint has a lot of really great features and while this isn’t a PowerPoint best practices post, I do really appreciate PowerPoint for many of its professional features, like smooth transitions (Morph can be amazing), slide notes, non-distracting animations, screen annotations, and especially presenter view.

Well, if you’ve ever tried to present a slide deck in Teams, you’ll know that some of these features can be hard to find depending on which method you use to share your slides. There are three main sharing options and these are the only three I’ll cover today.

The three options—and I’m going to stick to this naming convention throughout the post—are The Teams Built-In Share, Desktop Window Share, and Presenter View Share.

TL;DR: For the most part, you want Presenter View Share. Launch your slideshow like you would normally. Alt-Tab to your meeting and share the window (not the screen) , Alt-Tab back to your presentation, right-click, and select Use Presenter View . That's it! Below is a more in-depth review of this way and the most common other ways to share slide decks during a Teams meeting.

Teams Built-In Share

Teams Built-In Share is the first option we’re going to discuss and it uses the built-in PowerPoint option. The sharing drawer shows you all your recent PowerPoint files. Though note that they’re only ones you’ve accessed in SharePoint or OneDrive; you don’t see anything from your local device or other cloud locations like Google Drive. Whether you know it or not, this method makes use of PowerPoint for the web—or formerly known as PowerPointOnline—so you’re getting the “Lite” version of PowerPoint when you present. That can work in many situations, especially if your slides are simple and straight forward.

There are a couple major upsides to this method. First, everything stays right in Teams and you have full control of your computer and its screen, unlike normal presentation mode with PowerPoint, where it completely takes over your screen. The other is that your viewers can actually choose to jump ahead or backward in your slides at their own pace without impacting what others see, which is a benefit you don’t get from any otherPowerPoint sharing option. You can disable this if you want to keep them on the slide you’re presenting, though. I generally don’t like people being able to jump slides on their own; it's usually more a distraction than a benefit. So for me, this isn’t a compelling feature.

The major downsides to this method are that you’re stuck with PowerPoint Lite: animations and transitions are sometimes really poor—and yes, animations and transitions are incredibly powerful for your message when they’re used correctly. But more importantly to me, you don’t get presenter view, so no annotations, no notes, and you have absolutely no idea which slide or animation is coming up next (unless you practice your slides a lot, but let's be real: you probably cobbled them together right before the meeting). Those downsides are the reason that I never use this method, even if it is right up in my face when I want to share a slide deck in Teams. The only way you’ll find me using Teams Built-In Share is once presenter view is built into PowerPoint for the web. 

Desktop Window Share

Desktop Window Share, the second option, is a nice little hack for sharing your presentation from the desktop app, complete with all the slick transitions and animations you’d like. You won’t get presenter view with this method, but you will get safety and comfort of all the full-fledged features in the desktop app and it won’t take up your whole screen while you’re presenting. Though it will include a little chrome in the top toolbar.

This method is similar to what people use when they set up kiosks for people to browse at expos or stores, except in this case, it doesn’t take up the whole screen. To present this way, you need to toggle a setting. Jump into the Slide Show tab in PowerPoint and click Set Up Slide Show . Select Browsed by an individual and click OK.

Now when you present this slideshow, it’ll show your entire slide in its own window, without the rest of PowerPoint showing. It’s like a mini PowerPoint presenter mode. To share this window, jump to your Teams meeting, click Share , and select PowerPoint under the Window section. Handy.

Presenter View Share

Note: This feature seems to have been recently removed from PowerPoint on macOS; I haven't been able to test it on Windows to confirm any impact there. I've reached out to Microsoft for some explanation or insights on this. I'll provide an update when I have one.

And lastly, Presenter View Share is my favorite way to present a slide deck during a Teams meeting and it’s really the subject of this post. Presenter View Share gives you all the features of the desktop app—because that’s what you’re using—including presenter view. That means you get notes and annotations, can see the upcoming slide, and can jump around slides as much as you want.

This technique is actually stupidly simple, but it’s not obvious at all. To share your presentation this way, it works best if you’re only using one monitor. If you have a second monitor, I’d actually recommend disconnecting it. And that’s coming from someone who always uses two monitors. The reason for that is the feature isn't available when you have two monitors because you'll already have presenter view on one of them and you can't share PowerPoint as a window when you have two monitors because the app takes up two windows and becomes essentially disqualified from being shared as a window (the only way to share the slides is by sharing the whole screen, which is less private).

First, have your PowerPoint file open and start the presentation the way you normally would. Now, Alt-Tab (Command-Tab on Mac) back to your Teams meeting and share the PowerPoint window—not the whole screen. Alt-Tab back to PowerPoint. And here’s where the magic happens: right-click on your slide and click Use Presenter View . And that’s it!

Wait, you’re worried that the people on the other end are seeing presenter view? They’re not. In fact, they didn’t even see you right-click because the menu isn’t part of the window. For them, nothing happened. While on your side, you just went from low fi to high fi in a matter of two clicks. From here you can do all the stuff you want through presenter mode and everyone on the other end will only see slides.

So, why do I like this method the most? Because I get to have my cake and eat it too! Sure, the slides take up my whole screen, but that doesn’t stop me from jumping around my device all I want. Alt-Tab is your best friend. If you’re not an Alt-Tab person now, you will be moving forward, because it’s a great little trick for jumping between apps.

That means I can be taking notes about a potential customer in my OneNote app during a demo without them knowing. Or I can check in on the meeting itself to see if someone’s raised their hand or said something I need to respond to. All they’ll ever see is the current slide—even if you see another app on top of it—because all I’m sharing with them is the PowerPoint window.

Edit: Some folks have reported they can actually use two monitors and still are able to share the single presented-view of PowerPoint. I can't confirm this because on Mac, the Use Presenter View isn't available when you have two screens (the option is not available in the right-click menu). That said, if you use multiple monitors, you're a power user. So take 2 minutes to check with a colleagues to test if it still works in your situation to pull this off, but with the multiple monitors you're used to. So if one of your original thoughts was, "I can't not use two monitors", test before you knock it. 🙂

Frankly, I’ll never look back on any other presentation options again. At least until Teams Built-In Share—remember, I really mean PowerPoint for the Web when I say this—finally transitions from PowerPoint Lite to a full-fledged version of PowerPoint. Once that day comes, I may convert. But for now, I’m sticking to the desktop app because it’s a beast.

But what do you think? How do you present slides during Teams meetings? What tips do you have when you’re presenting? Share them in a comment below so others can learn some of your tips and hacks for better meetings in Teams.

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The Ultimate How To Guide for Presenting Content in Microsoft Teams

Sharing / presenting content in Teams meeting is at the same time simple but is also has some options available that may not be known enough by everyone. This guide lets you get started and dive deeper what happens when you share your window, document or desktop in Microsoft Teams.

This article will be updated when there are new features or based on feedback.

Updated 22.3.2021 Presenter View section.

Community: I am happy to add Mac and iOS screenshots into the article as well if someone is willing to collaborate & provide them. 😎💪

Teams Desktop: sharing a screen (Windows)

Opening the sharing with Microsoft Teams Desktop (in the New Meeting experience mode).

This opens the Share Tray. From it you can choose to start sharing

• Your Desktop (Screen share)
• Specific application (Window)
• Whiteboard application: either Microsoft Whiteboard (natively with Microsoft 365) or available 3rd party Whiteboards
• PowerPoint document

TIP: When you choose to share something using Teams Desktop you can choose to include your computer sounds to meeting. This is a must-have option if you are playing music or video to your participants. You can not toggle this on later – you need to choose this when you start sharing.

When you choose to include computer sound included with the sharing you need to have configured the speaker for computer and Teams meeting to be the same one.

If you have multiple monitors available for your Microsoft Teams you can choose any of those displays.

And you have the sharing open. Shared area is marked with red rectangle around it. You will find the more smaller Teams meeting control window in one of your desktops – and if you have the camera on it will show the video.

But more importantly you can use that small window to control camera, audio or sharing (ending it with one press). Or you can click on the small window (not on meeting toolbar) and it will expand back to the full size.

You can use that same icon to stop sharing in the expanded window.

Tip: If you have two screens available you should consider presenting your PowerPoint presentation so that you share the external screen and project your presentation there (PowerPoint – Slide Show – Monitor). Share that external screen to Teams meeting so you can be sure that whatever you show in that screen it is shown to attendees. Just check that your second screen is not a ultra-wide display or 8k (or preferably even 4k) because the content is going to be tough to read and view by attendees. FullHD screen works the best here.

Tip2: when you are presenting PowerPoint in external screen (and sharing that to Teams meeting) do they advantage of inking and pen if you are using a device with touch screen (like Surface)!

Tip3: if you have an embedded video in your PowerPoint and you use screen/display sharing to present it to the audience: Don’t forget include computer sound with your share!

Teams Desktop: sharing a PowerPoint

You can choose from your recent PowerPoint documents in the list

• A PowerPoint document you opened or edited in Microsoft Teams (in a team you belong to) or in your OneDrive
• Browse for more

This list of sharing PowerPoints is causing often some big questions. PowerPoints will appear in the list once you edit or open the PowerPoint presentation in Teams or OneDrive (there may be some short delay). Generally it applies to the next meeting you join. Make sure you prepare for the meeting by opening the document in advance. Simply uploading a presentation to OneDrive or Teams does not bring it to the list – you need to open/edit it as well.

Browse-option lets you choose a PowerPoint from your OneDrive or from your computer.

What this one lacks is the ability to choose a file from a team you belong to.

TIP: Use OneDrive syncing to have an easy access to files in the most relevant teams you belong to .

Once you are sharing the PowerPoint you can see it in the presenter view mode! This feature is generally available ! This makes it easy to do presentations using Teams – without having to have a PowerPoint desktop app open at the same time. Seems to work only on Teams Desktop with new meeting experience mode at the moment.

The presented area (PowerPoint) is shown surrounded with a red rectangle.

Updated 22.3.2021. There are other controls in this as well for jumping between slides and accessibility controls.

I have a another article diving deeper to Presenter view in here !

NEW: PowerPoint Live has now laser pointer and inking capabilities. Read about them here !

Once the presentation is shared you can move back and forth easily with arrows in the screen.

Note: there is the “eye” icon. If you press that one it locks the PowerPoint for the participants so that they see the same slide as you do: they can not browse the deck on their own. This is called private viewing disable (arrows for other participants will be disabled). Private viewing is enabled on default.

Note: if you are a presenter in the meeting where a PowerPoint is shared to you can take control of the shared PowerPoint to advance slides. This does not ask for any confirmation and the feature is really useful when you have multiple presenters who use the same slide deck. Just be careful that everyone else are not presenters – or they know not to touch it.

You will get a warning that someone has taken the control and can easily take it back.

Whoever is in control of the presentation has also the control to disable/enable private viewing mode. As can be seen in the picture above (with Take control) the eye is missing and arrows are greyed out: this means someone else than you have the control and they have disable the private viewing.

Note: When you share PowerPoint to a meeting this way participants can click links you have in your presentation. Thank you Joe for this reminder!

If you add a online video to your presentation your participants can activate that on their own as well. It is good also to note that if you hit “play” it doesn’t reflect to attendees (=they need to play the video themselves)

Teams Desktop: sharing a Whiteboard

When you choose Microsoft Whiteboard from the Share Tray you are taken directly to the Whiteboard view. Everyone who is in the same organization as you are (the situation in January 2021) can co-author the Whiteboard with you. Once you are done you can Stop presenting (middle top screen) or share something else.

Teams web client: sharing a screen (Microsoft Edge)

Sharing looks a bit different when you are using Teams web client. Sharing is available in (new) Microsoft Edge and Google Chrome browsers. The toolbar is hovering on top of the meeting. From the toolbar you can open the share tray.

When you have the share tray open you can choose to share something of following

• Desktop (Screenshare)
• A specific PowerPoint document
• Whiteboard: either Microsoft Whiteboard or Freehand (3rd party).

• Entire screen
• Application window (a specific application only)
• With Microsoft Edge you have option to choose a selected, specific, tab

When(if) you have multiple monitors it is easiest to just share a one of them: it makes the sharing really simple and easy to manage: anything on that display is shared.

If you don’t have multiple monitors then you might want to just share a single application.

This is useful when you want to show something specific that runs in it’s own application but you can not share anything else on your screen.

Note: Teams is not in the list (not even on blurred ones) and nor is Spotify or ToDo. Not every application can be shared with this.

Note2: you can not share desktop audio to the meeting using Teams web client.

And the last option is to share a selected Edge tab – and if you have multiple Edge profiles open you can share from any of those by clicking the desired Edge active and choosing the tab.

In my example I chose to share one of my screens. You don’t get much feedback – you just click on the screen and hit Share. In one of your screens you will have this toolbar:

You can end sharing using either that toolbar or you can navigate to your web Teams meeting and choose Stop sharing from the toolbar there.

Teams web client: sharing a PowerPoint

This list of sharing PowerPoints is causing often some big questions. PowerPoint presentations will be in the list once you edit or open the PowerPoint presentation in Teams or OneDrive (there may be some short delay). Generally it applies to the next meeting you join. Make sure you prepare for the meeting by opening the document in advance. Simply uploading a presentation to OneDrive or Teams does not bring it to the list – you need to open/edit it as well.

Note: there is the “eye” icon. If you press that one it locks the PowerPoint for the participants so that they see the same slide as you do: they can not browse the deck on their own. This is called private viewing disable. Private viewing is enabled on default.

Whoever is in control of the presentation has also the control to disable/enable private viewing mode.

Teams web client: sharing a Whiteboard

Sharing a Whiteboard is initiated simply by choosing Microsoft Whiteboard (or Freehand or other available 3rd party application) from the share tray.

I have found out that sometimes when you start sharing Microsoft Whiteboard to the meeting using Teams web client it doesn’t do anything. The solution is to try again.

Once the Whiteboard opens you can work on it normally – or choose to open it in the Whiteboard app to have a broader set of tools available.

When you are done you can choose the “Stop presenting” that is hovering on the left bottom area (left of meeting toolbar).

Teams mobile: sharing a screen

Were you aware that you can also share content using your mobile device? I have examples and screenshots using a Android device but these also work with iOS – the user interface might be slightly different.

You initiate the sharing via … menu selection in the mobile to open the list of options

You choose Share and you get to choose what to share

Yes – you can share your mobile device screen to the meeting. This is really useful if you have a application you want to show or train to others.

You may have to adjust settings to turn on allowing Teams to display over other apps.

After that one you may have reshare the screen. And you get the next warning.

And your screen is now shared. You can see the red block that lets you know what are of your mobile device screen has been shared.

And if you pull down notifications area you have option to return to Teams meeting (if you have been using some other app) and there is also the notification that you are sharing your screen.

When you are done sharing you can return to Teams meeting and then choose to Stop presenting.

Teams mobile: sharing a PowerPoint

Sharing a PowerPoint works really well on Teams mobile! It is in fact even better than the version in other clients.

You start by imitating the sharing (as with screen share) and choosing the PowerPoint instead. You get a screen:

From this screen you can choose to browser thought

• A PowerPoint presentation from any Team and channel you belong to!
• Choose a PowerPoint presentation you opened or edited most recently (as you notice compared to other examples that this isn’t 1:1 in sync.. There are differences so that is why I am really happy that you can browse through Teams for sharing)

Once you have selected the PowerPoint to present it is very straight forward from that moment.

Using Teams mobile you can also take control of a PowerPoint someone else is presenting (if you are a presenter in the meeting). This means that you can participate in a multi-presenter meeting quite easily by using just your mobile device and Teams!

You will get a warning before you take the control – in case you pressed Take Control accidentally.

Teams mobile: sharing a photo or video

Follow the steps laid out earlier and instead of screen or PowerPoint you select this time a picture (from device’s picture gallery) or a video (using device’s video camera). Since sharing a picture is very straight forward I use the video instead as example.

You get to see a preview of video first. You can switch to other camera (front/back usually) & position the device properly and once you are ready you just hit Start presenting .

And when you are done you can press on “Stop presenting” to end your video feed.

This video is different from showing your own video using Camera icon the meeting toolbar. Instead of being a attendee video this one is shown in the shared area for every participant in the meeting. This is useful when you have something in the same room/space that you want to share to others in the meeting. Possible use cases: a model on table, physical whiteboard, view from the window, interviewing someone, view in the outside, …

Best practices from my experience

The way I use to share content when in Microsoft Teams meetings is

• I share one of my screens (I have three screens so this is a natural choice for me). This way I know what is being shared all the time since I always share the same screen (the one in the middle, my camera is on top of that screen). Be careful what you drag to the shared screen. This is the way I share my PowerPoint presentations (projecting the presentation to the shared screen)
• If you have a touch-screen device (like Surface-laptop) you should use pen/inking to enhance the presentation experience. This also works when you are sharing the external screen & presenting from touch-screen device: make your presentation stand out!
• Prepare the content you share in advance. Open PowerPoints, apps, browsers etc so you don’t have to spend any time with them when you are live.
• Share your screen early rather than later. This will give you time to reshare.
• When doing a presentation with multiple persons using just the PowerPoint deck share it directly to Teams meeting so you can switch between speakers easily. With the new Presenter view -support this is now a good option.
• Make use of Teams features: Put everyone but real presenters else as attendee so they can’t start sharing their screen accidentally – and you can hard mute them as well. Use meeting options -setting before they join in.
• When people complain they don’t see the share: check that you are actually sharing your screen. If someone is seeing your share and some others not: those who can’t see your share need to leave and rejoin the meeting. Sometimes restarting your sharing can fix that issue too but usually the issue is in the participant end.
• I rarely use application / window -sharing.
• Sharing a video in Teams meeting (or in Live event) is usually ok but you can expect some quality drop – especially if you have a lower bandwidth. Have a backup link to the video available. People seem to struggle more with videos embedded inside a PowerPoint.
• Use Windows Focus Assist and Teams Do Not Disturb mode so you don’t get any unwanted popups on your shared screen. Microsoft Teams will also have a upcoming feature (currently usable in public preview) that let’s users to choose if Teams notifications do their own “toast” (pop-up banner) or do they go directly to Windows notification area (honoring the Focust Assist setting).
• Use Teams Desktop version + new meeting experience when possible. Check that you have the latest version.

More information or different view into this?

Check out Microsoft Support article about Sharing content in Microsoft Teams meetings .

I hope you have enjoyed this guide and it has provided to be useful. Please do drop a comment from below if you have any questions or you want to send me greetings!

Sharing is Caring! #CommunityRocks

Aiheeseen liittyy.

Published by Vesa Nopanen

Vesa "Vesku" Nopanen, Principal Consultant and Microsoft MVP (M365 Apps & Services and Mixed Reality) working on Metaverse, AI and Future Work at Sulava. I work, blog and speak about Metaverse, AI, Microsoft Mesh, Virtual & Mixed Reality, The Future of Work, Digital Twins, and other services & platforms in the cloud connecting digital and physical worlds and people together. I am extremely passionate about Metaverse, AI, natural language understanding, Mixed & Virtual Reality and how these technologies, with Microsoft Teams and Microsoft Azure & Cloud, enable to change how people work together. Azure OpenAI Services - yes, I build AI solutions using those and other Azure AI services. I have 30 years of experience in IT business on multiple industries, domains, and roles. View all posts by Vesa Nopanen

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How to share PowerPoint slides in Teams meetings

The powerpoint live feature in teams ensures a professional presentation that has built-in accessibility features for you and your audience.

• Set up and join your Teams meeting as usual

Enable Include computer sound if your presentation has audio content that you want to share (including embedded videos, narrated sections or music)

• If your presentation is not listed then select Browse OneDrive or Browse my computer and locate the PowerPoint file you want to share
• Wait for the presentation to start on all attendees devices - it can feel like this is taking a long time, but it usually completes in 5 to 10 seconds

• Use the Presenter mode options at the top of your Teams screen to switch between Content only (just your slides) and Standout (your video is shown in the bottom-right corner of the slides)
• Select More actions    just below your slides to show/hide your notes and slide preview, select high contrast mode, or translate the slides. These actions only affect your view, each attendee can select their own independent settings
• Options to change the font size of your notes are displayed to the bottom-right of the current slide

Prepare with a quick practice-run

A quick practice before the live session will give you confidence in using Teams to present. Here's how:

• Open Teams and select Calendar   
• Select Meet Now    > Start meeting > Join now
• Close   the prompt to Invite people to join you
• Now select Share    and follow the instructions above

Further information

Video tutorial.

A short video tutorial on How to use PowerPoint Live in Teams by Breakwater IT

Other presentation formats

PowerPoint Live is only available for files saved in the latest PowerPoint (PPTX) format, used in PowerPoint 2016 and newer. If your presentation is in another format then try saving it as a PowerPoint file, either in the application you used to create it or in PowerPoint.

Sharing PowerPoint from a Mac

To share a PowerPoint file in presentation / slideshow mode on a Mac you need to give Teams permission for Screen Recording (see Sharing content on a Mac , about half-way down). You only need to do this once, the setting remains in place for future presentations.

Related links

• Overview: Microsoft Teams
• Top tips on running webinars in Teams
• Microsoft Teams collection

Get support

If you cannot find the solution you need here then we have other ways to get IT support

Get IT support

How to Present PowerPoint in Teams

If you’re looking to deliver a winning PowerPoint presentation, you need to understand how to present PowerPoint in Teams. Whether you’re working remotely or simply want to take advantage of Teams’ collaborative tools, presenting in Teams is a great option for sharing your insights with your audience. Here’s everything you need to know to get started:

Table of Contents

The Benefits of Presenting PowerPoint in Teams

One of the biggest advantages of using Teams to present your PowerPoint is the level of collaboration that is possible. With Teams, you can easily invite team members to contribute to your presentation, even in real-time. This can be especially helpful when working on complex data-driven presentations that require a team effort. Additionally, Teams ensures that everyone can view your presentation from their own device, making it accessible to team members working remotely or on the go.

Another benefit of presenting PowerPoint in Teams is the ability to record the presentation. This feature is particularly useful for team members who are unable to attend the live presentation or for those who want to review the presentation at a later time. The recorded presentation can also be shared with others who were not part of the original team, allowing for wider dissemination of information. Furthermore, Teams provides a chat feature that allows team members to ask questions or provide feedback during the presentation, making it a more interactive and engaging experience for everyone involved.

Step-by-Step Guide to Presenting PowerPoint in Teams

Here’s a step-by-step guide to presenting your PowerPoint in Teams:

• Open the PowerPoint file you want to present.
• Click on the “Present Online” button in the “Share” tab.
• Select “Microsoft Teams” from the dropdown menu.
• Choose whether you want to present in a new meeting or an existing one.
• Click “Connect” to start sharing your PowerPoint presentation in Teams.

Presenting your PowerPoint in Teams can be a great way to collaborate with your team members and share your ideas. However, it’s important to keep in mind that not all features of PowerPoint may be available in Teams. For example, some animations or transitions may not work as expected.

Another important thing to consider is your internet connection. If your internet connection is slow or unstable, it may affect the quality of your presentation. To avoid any issues, it’s recommended to test your internet connection before presenting and to have a backup plan in case of any technical difficulties.

How to Share Your Screen in Teams

If you need to share your screen while you’re presenting, Teams makes it easy. Here’s what to do:

• Click on the “Share Screen” button in the Teams meeting controls.
• Select the screen or monitor you want to share.
• Click “Share” to start sharing your screen with your team.

Sharing your screen in Teams can be a great way to collaborate with your team, whether you’re working on a project together or presenting a new idea. It allows everyone to see what you’re working on in real-time, making it easier to provide feedback and make changes on the fly.

One thing to keep in mind when sharing your screen is to make sure you’re only sharing what you intend to share. Be mindful of any sensitive information that may be visible on your screen, such as personal emails or confidential documents. You can also choose to share only a specific window or application, rather than your entire screen, to ensure that only the necessary information is being shared.

Tips for Delivering Effective PowerPoint Presentations in Teams

Delivering a successful PowerPoint presentation in Teams requires more than just technical knowledge. Here are a few tips to help you deliver a knockout presentation:

• Practice your presentation in advance to ensure everything runs smoothly.
• Be mindful of how you’re presenting on camera, particularly if it’s your first time presenting virtually.
• Engage with your audience by asking questions and facilitating discussion through Teams’ chat or voice channels.

Another important tip for delivering effective PowerPoint presentations in Teams is to keep your slides simple and easy to read. Avoid cluttering your slides with too much text or graphics, as this can distract your audience and make it difficult for them to follow along. Instead, use clear and concise language, and include only the most important information on each slide. Additionally, be sure to use a consistent design throughout your presentation, with a clear color scheme and font style. This will help to create a professional and polished look for your presentation, and make it easier for your audience to focus on your message.

Best Practices for Collaborating on PowerPoint Presentations in Teams

Collaborating on PowerPoint presentations can be a challenge, but Teams offers some useful tools to help team members work together successfully. Here are a few best practices to follow:

• Establish clear communication channels and expectations for your team members.
• Set deadlines for different components of your presentation to ensure everyone stays on track.
• Use Teams’ chat and meeting functionalities to stay connected throughout the presentation process.

Another important best practice for collaborating on PowerPoint presentations in Teams is to assign specific roles and responsibilities to each team member. This ensures that everyone knows what they are responsible for and can focus on their assigned tasks. Additionally, it can be helpful to create a shared folder or document library in Teams where all team members can access and edit the presentation. This eliminates the need for emailing different versions of the presentation and ensures that everyone is working on the most up-to-date version. By following these best practices, your team can collaborate effectively and create a successful PowerPoint presentation in Teams.

How to Use Annotations and Laser Pointers in Teams Presentations

If you want to highlight specific points on your presentation, you can use the annotation tools that are available in Teams. Here’s what you need to know:

• While your presentation is open, click on “Show Stage” to reveal the annotation tools.
• From here, you can use the laser pointer to point out important information or draw attention to specific sections of your slides.
• You can also draw on your slides using the pencil or highlighter tools.

Another useful feature of the annotation tools in Teams is the ability to change the color and thickness of your annotations. This can help you to differentiate between different types of annotations or to make your annotations more visible on the slide.

It’s also worth noting that if you’re presenting to a large group, you may want to consider using a separate laser pointer device rather than relying on the built-in laser pointer in Teams. This can help to ensure that your audience can see your pointer clearly, even if they’re sitting at the back of the room.

Troubleshooting Common Issues When Presenting PowerPoint in Teams

Even with careful preparation, technical issues can still arise when presenting in Teams. Here are some common issues to look out for:

• Slow internet speeds can cause lagging or disconnections in your presentation.
• Problems with your Teams settings can prevent attendees from seeing or hearing your presentation.
• The wrong display settings can cause the presentation to display incorrectly.

If you encounter any of these issues, take a break and ensure you are following the correct steps for presenting in Teams. If necessary, consult with an IT professional to troubleshoot.

Another common issue that can occur when presenting PowerPoint in Teams is audio or video quality problems. This can be caused by a variety of factors, such as poor microphone or camera quality, background noise, or incorrect audio or video settings. To avoid these issues, make sure to test your equipment and settings before the presentation, and try to minimize any potential sources of background noise. If you do encounter audio or video quality problems during the presentation, try adjusting your settings or moving to a quieter location if possible.

Integrating Video and Audio into Your PowerPoint Presentation in Teams

If you need to add audio or video to your PowerPoint presentation in Teams, here’s what to do:

• From the “Insert” tab, select “Audio” or “Video.”
• Choose whether you want to insert a file from your computer or an online video.
• Follow any prompts or instructions to insert the audio or video into your presentation.

It’s important to note that when adding audio or video to your PowerPoint presentation in Teams, you should always test it out beforehand to ensure that it works properly. Additionally, if you’re presenting to a large group, it’s a good idea to have a backup plan in case there are any technical difficulties. This could include having a separate device with the audio or video file ready to play, or having a printed copy of the presentation as a backup.

Customizing Your Presentation Layout for Maximum Impact in Teams

To ensure your presentation has maximum impact in Teams, you may want to consider customizing your layout. Here are a few options to explore:

• Use a theme that aligns with your team or your brand.
• Be mindful of how you’re laying out your information on each slide to ensure it is clear and easy to understand.
• Include high-quality images and graphics to make your presentation visually engaging.

How to Record Your PowerPoint Presentation in Teams for Future Use

If you want to record your PowerPoint presentation in Teams for future use, follow these steps:

• Before presenting, click on the “More options” button (three dots) in the Teams meeting controls.
• Select “Start recording.”
• Start your presentation as usual.
• When you’re finished, navigate back to the Teams meeting controls.
• Select “Stop recording.”
• Your recording will be saved automatically.

Collaborating with Remote Team Members on a PowerPoint Presentation in Teams

If you’re working with remote team members, collaborating on a PowerPoint presentation in Teams can be an effective way to stay connected. Here are some best practices to consider:

• Use Teams’ chat and call functionality to stay in touch throughout the presentation process.
• Be clear about expectations and deadlines to ensure everyone is on the same page.
• Create a shared space for files and documents to ensure easy access for each team member.

How to Use the Whiteboard Feature During a PowerPoint Presentation in Teams

The whiteboard feature in Teams is a great way to collaborate in a presentation in real-time. Here’s how to use it:

• Click on the “Whiteboard” button in the Teams meeting controls.
• From here, you can draw and write on the screen as you would a physical whiteboard.
• Invite team members to contribute or use the chat bar to facilitate discussion.

With these tips and tools, you can seamlessly present your PowerPoint presentation in Teams and enjoy all the benefits of remote collaboration. Take some time to practice and familiarize yourself with the Teams platform to ensure your presentation runs smoothly.

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Best way to present PowerPoint Presentations in Microsoft Teams: How to use PowerPoint Live for meetings, proposals and webinars

Today, the best way to present a PowerPoint presentation on Teams, is by using PowerPoint Live . PowerPoint Live is a professional and easy method to share your slide deck and avoid the many pitfalls of sharing your screen. Now that PowerPoint Live is available, we would not recommend using screen share, particularly for important presentations. PowerPoint Live offers a better experience for presenters/attendees and is ideal for:

Team meetings

Presenting important proposals

Hosting webinars

During the pandemic, Microsoft added new functionality to Teams, including PowerPoint Live. It’s a relatively new update, so you may not be aware of what it is, the benefits or how to use it. This article will guide you through:

• The pitfalls of screen share in Teams and why you should stop using it
• 🌟 How to set up your slide deck on Teams using PowerPoint Live 🌟
• How to use PowerPoint Live
• How to set up multiple presenters and easily transition between presenters
• Roles within Teams; Organiser, Presenter and Attendee

Pitfalls of screen share on Teams

Screen sharing is a quick and easy way to share PowerPoint presentations on Teams, however, you run into several issues. Here are the disadvantages of screen sharing a PowerPoint presentation on Teams:

Accidentally sharing sensitive information

It’s all too easy to leave a screen open that contains sensitive information. Presenters can accidentally share their email inbox, instant chat messages, CRM, or any kind of competitive information while sharing their screen.

Audience distracted by elements around the slide

All too often, when PowerPoint is presented on Teams, the presenter opts to share their screen. It means the audience sees the presenter’s entire desktop or window. Those who share their PowerPoint window can not only see the slides, but a good proportion of the screen is taken up by the slide preview on the side, notes, title bar, the menu, ribbon and tabs and all the grey space around the slide. It can be quite distracting and not the best audience experience.

Attendees can see your slide notes

When sharing your screen, the presenter must choose between the audience being able to see your slide notes, or closing the slide notes so they're out of view.

Links on slides aren’t clickable

While sharing your screen, the audience’s screen is static - links on your slide deck cannot be copied or clicked, leaving room for error or not having enough time to write out contact details or website addresses.

Low resolution

Screen sharing typically requires a higher bandwidth, compared to using PowerPoint Live, therefore, the graphics can be slow to respond and not crisp.

Difficulty when co-presenting

Changing presenters using screen share can be slow and tedious when you screen share. Typically, one presenter has to end screen share, then the next presenter has to then share their screen, leaving an awkward gap of silence and pressure on the next presenter to hurry!

Presenter can’t see ‘Chat’ or ‘Raised hand’

Team’s Chat and Raised Hand are functionality that is now regularly used by attendees. When the presenter shares a window on Teams, they can not see either, leaving them unable to interact with attendees.

How to set up a slide deck on Teams using PowerPoint Live

Here is a step-by-step guide of how to set up your PowerPoint presentation on a Teams call using PowerPoint Live. Once you are on your teams call, follow the points below:

Below PowerPoint Live, it automatically lists presentations you most recently interacted with. Click on the presentation you want to share.

If your presentation is not automatically showing under PowerPoint Live then scroll down to browse and upload your PowerPoint presentation.

Find your presentation slide and select Open .

Teams will then upload the slides directly into your Teams call.

Tip: Bring all your slides together into one presentation

If there are multiple presenters, ordinarily each individual creates their own slides. For a smooth transition between presenters, bring all of your slides together into one file before the presentation. Then upload the single PowerPoint file into PowerPoint Live. There won’t be that awkward pause between swapping presenters/presentations, and makes it easy for multiple presenters to alternate and take control during their part in the presentation.

PowerPoint Live functionality

Now we have set the slide deck uploaded, let's run through the functionality and how PowerPoint Live works.

Presenter’s View

Once the PowerPoint presentation is uploaded, you will see the Presenter’s View . This is private to the presenter. The attendees will only see one active slide, and not the additional functionality that the presenter can see and has access to.  

What Microsoft has done is include all of the important functions into one view within Presenter's View so everything is one click away. 

Slide notes

People tab TO VIEW ATTENDEES

The presenter can easily view who is on the call by clicking on the People tab.

The presenter can access Chat during the presentation by clicking Chat , making it easier to interact with the audience while presenting.

Using the Thumbnail strip, the presenter can see what slides are coming up next, but also jump forward or backward a few slides.

Grid View displays up to 25 slide thumbnails at once, enabling the presenter to quickly scan and navigate through many slides. This view is ideal for skipping a significant number of slides. For example, you may want to skip back to the beginning of the presentation if an attendee asks a question relevant to a topic discussed earlier in the presentation.

Presenter Mode: Content Only

By default, PowerPoint Live displays Content Only mode. This means that the audience can  see your slide.

Presenter Mode: Standout

If you press Standout (next to Content Only tab), attendees can also see the presenter in the corner of the presentation slide. Make sure your camera is switched on to see the presenter.

Microsoft has added this functionality for a more personable experience and to enable attendees to read the presenter’s body language. Here is what the slide looks like for the attendee when Standout is switched on:

Presenters can switch between Content Only and Standout at any point by clicking on the respective buttons.

High contrast

When High Contract is switched on, white backgrounds turn dark and dark text is switched to white to help attendees read the slide content more easily. Attendees can choose, individually, whether they want High Contrast switched on or off on their device. To switch High Contrast on, click on the three dots icon ( ... ), then select View slides in high contrast .

Interactivity

The Lazer Pen, Highlighter and Pen tools can help to highlight areas. Then the Eraser tool removes markings made by the highlighter or pen tool. Click the respective tool to begin using the laser, pen or highlighter. Click on the curser to unselect the tool.

Interactive links

Links on PowerPoint Live are interactive. It makes any call to action easily accessible. Links to your website/landing page, resources, white papers, your email address or LinkedIn account can be included. Attendees no longer rely on writing details down, which can lead to misspellings, errors and missed opportunities.

*Tip* when switching presenters

It can be tempting to press Stop Presenting when you have finished your part of the presentation. However, if you do press End Presentation , then the entire presentation will close. Instead, you need to wait for the next presenter to press Take Control . 

Access to Skip Slides and Take Control

By default, other attendees on the Teams call will be able to Skip Slides and Take Control of the presentation. With access to Skip Slides attendees can deviate from the slide you are presenting. Access to Take Control means that other attendees can also jump in and co-present after pressing Take Control .

Set up presenters, Remove skip slide and take control for attendees

If you don’t want attendees to Skip Slides or Take Control , then these default settings can be switched off in two ways:

1. Switch off Skip Slides/Take Control: for single presenters

The first method to switch off Skip Slide or Take Control functionality for attendees, is done inside PowerPoint Live. This is ideal if you have only one presenter. Click on the Eye Icon to deactivate attendee's Skip Slide and Take Control .

The Eye Icon will have a line through it once it is selected, indicating that participants can no longer Skip Slides or Take Control .

2. Switch off Skip Slides/Take Control: for multiple presenters

If you have multiple presenters, then use the following method:

Head to Teams , prior to the event taking place, to edit the event details.

In teams, click on the Calendar tab.

Find and open your event, then press Edit

Select Meeting Options . The image below was taken on a Mac. Meeting Options can appear in a different location on PC.

A new window will open. Find Who can present?  and select the dropdown button.

Choose Presenters . Select from ‘ Only me’ or ‘ Everyone ’ or ‘ Specific people ’.

Select Specific People , and type in the attendee's name that you would like to become a presenter.

Press Save .

Roles within Teams Meetings

It is worth understanding that within Teams meetings, everyone is assigned one of three roles: Organiser , Presenter or Attendee . Each role has different admin controls (see table below). There can only be one organiser - the person that creates the event. The Organiser has access to all admin controls. The organiser assigns roles to the other attendees. If you are assigned as a presenter, you have fewer admin controls, but you will still have controls to present, but also record or stop recording the meeting .

*Tip*  Practise makes perfect

It is strongly advised that as a Teams event organiser, you test the event settings prior to important presentations or webinars taking place. This will ensure that your IT is working smoothly. It will also ensure presenters know when to press Take Control and lead the presentation. Be prepared, and learn from mistakes while the pressure is off.

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Think Outside The Slide

Seeing your Speaking Notes in PowerPoint while presenting slides in Microsoft Teams if you only have one screen

One of the most common questions that has been asked about presenting PowerPoint slides in a Microsoft Teams meeting is how to use Presenter View if you only have one screen. Presenters who use this mode have been accustomed to adding their speaking notes in the Notes section below the slides. Presenter View displays the slides on a second monitor or projector and shows you your notes along with a preview of the next slide on your laptop.

With so many business professionals now working from just their laptop, the usual Presenter View doesn’t work because there is no second screen attached. When they start the slide show in PowerPoint, their notes disappear because the slide takes over the screen.

In Slide Show mode you can actually switch to Presenter View and share the hidden Slide Show window in the Zoom meeting. This way your attendees see high-res slides while you see your notes and have all the expert features of Presenter View. You can watch how to do this for Windows and for the Mac .

Another option in Windows is to use Presenter View Preview in modern versions of PowerPoint and share the hidden Slide Show window in Teams. I have an article with detailed instructions for using Presenter View with 1 screen in Teams on Windows .

Did you find this article using a Google search? Get more answers to your virtual presentation questions here and get updates of new articles and videos here .

If you don’t want to use Presenter View, you can still see your speaking notes while presenting your PowerPoint slides in a Teams meeting using these four methods.

Method 1: Print your notes

PowerPoint allows you to print Notes Pages in the print dialog.

This prints the slide image at the top of the page and your notes below. You can change the font size of the notes text by modifying the Notes Master on the View ribbon. I usually increase the font size to at least 14 point so I can see the text easily. If the notes do not fit on the page with the slide image they will continue on the next page (which will not have the slide image). Here’s what one of my Notes pages from a recent webinar looked like.

You can have these pages on the desk in front of you or, if your laptop is raised on a box or platform, you can have the pages standing up in front of that riser. When you are presenting, move the pages out of the way when you finish with each page instead of trying to slide them under the remaining pages. If you have the laptop raised, you could put the pages in a binder and prop it up, flipping pages as you present.

Try not to look at the notes pages too much as the attendees will see your eyes moving away from the webcam.

Method 2: Use your notes on the screen

Step 1: create a pdf file of your notes.

You can also save the Notes Pages as a PDF. Option 1 is to print them to a PDF. Windows and Mac both include printers or options in the print dialog to print as a PDF. Option 2 is to use the Save a Copy feature to save a PDF. Make sure you go into the options for saving a PDF and select Notes pages as what you want to publish as shown below.

Step 2: Set up the PowerPoint Slide Show in a window

Set up your PowerPoint file to display the Slide Show in the window it is in instead of in full screen mode. PowerPoint refers to this as the “Browsed by an individual” mode or Reading View. To use this mode, on the Slide Show ribbon, click on the Set Up Slide Show button. In the dialog box, in the Show type section in the top left corner, change the option by clicking on the radio button for “Browsed by an individual”.

Click the OK button to save the change and exit the dialog box. Now whenever you enter Slide Show mode, the slides are run just in this PowerPoint window, not the full screen. This way of displaying Slide Show mode does not offer all of the features of full screen Slide Show such as laser pointer or inking but includes all animations and transition features.

Step 3: Display the notes and slides on your screen

Open the PDF file you saved in step 1 above. Arrange it beside the PowerPoint window. Start the PowerPoint Slide Show and in Teams just share the PowerPoint window, not the full screen. Move your mouse over the PDF and use your mouse wheel to scroll the notes pages. If you accidentally click on the PDF window, click on the edge of the PowerPoint window to return focus to PowerPoint so you can advance your slides.

This method keeps your eyes on the screen all the time and it will appear to the attendees that you are not looking away from the webcam.

I used this method for a webinar recently. The organization was using a different meeting platform but this photo shows how I had my notes on the left side of my screen and the slides in the meeting platform on the right side of the screen. You also see a second device I am using that is connected as a participant so I can see what the audience sees.

Method 3: Use a tablet or phone for your notes

You can also use the PDF of your notes you created in the previous method to view your notes on a tablet or phone. This allows you to run your slides full screen if you prefer so you can use the laser pointer or inking capabilities of full screen Slide Show mode.

Because a tablet or phone may be a much smaller screen than your laptop or external screen, make sure the text on the Notes Pages is big enough to read. You can adjust the text size in the Notes Master as described above.

With the PDF displayed on your device, use your finger to scroll through the notes during the presentation. If you can use a device holder to position the device close to your screen you will not have to look away as much to see the notes. A phone holder on a tripod can work or a tablet stand beside your laptop. Make sure you can comfortably reach the device and you are not moving closer to the webcam every time you reach for the screen.

Method 4: Use Slide Show Preview and Notes Pages on the screen

I have an article and video on this method . This only works in Windows as the Slide Show preview feature is not in the Mac version of PowerPoint.

If you use the Notes section of PowerPoint to hold your speaking notes and can’t or don’t want to use Presenter View when presenting in a Microsoft Teams meeting, use one of these four options to see your notes while displaying the slides to the attendees . I have used Methods 1 & 2 in the past (but now use Presenter View) but try the different options and use whichever option you are most comfortable with.

Dave Paradi has over twenty-two years of experience delivering customized training workshops to help business professionals improve their presentations. He has written ten books and over 600 articles on the topic of effective presentations and his ideas have appeared in publications around the world . His focus is on helping corporate professionals visually communicate the messages in their data so they don’t overwhelm and confuse executives. Dave is one of fewer than ten people in North America recognized by Microsoft with the Most Valuable Professional Award for his contributions to the Excel, PowerPoint, and Teams communities. His articles and videos on virtual presenting have been viewed over 4.8 million times and liked over 17,000 times on YouTube.

By Dave Paradi

Dave Paradi has over twenty-two years of experience delivering customized training workshops to help business professionals improve their presentations. He has written ten books and over 600 articles on the topic of effective presentations and his ideas have appeared in publications around the world . His focus is on helping corporate professionals visually communicate the messages in their data so they don't overwhelm and confuse executives. Dave is one of fewer than ten people in North America recognized by Microsoft with the Most Valuable Professional Award for his contributions to the Excel, PowerPoint, and Teams communities. His articles and videos on virtual presenting have been viewed over 4.8 million times and liked over 17,000 times on YouTube.

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How to Share PowerPoint On Teams without Showing Notes

Microsoft Teams help individuals to conduct meetings online and collaborate conveniently. You can also present a PowerPoint presentation with your team using Microsoft Teams. However, many people need to learn how to share PowerPoint on Teams.

Do you want to share PowerPoint presentations on Teams without showing Notes? This article will help you to learn how to share PowerPoint on Teams without showing notes. Stay with us.

Part 1. How To Share PowerPoint on Teams Without Showing Notes?

You can easily share your PowerPoint on Teams in simple steps. You can share the PowerPoint in Slide View, Presenter View, or PowerPoint Live. Let's discuss each method in detail.

Method 1. Share the PowerPoint Slide View

This is the most straightforward method to share PowerPoint on Teams. Follow these steps to share your presentation on Teams.

Step 1: Open your presentation in PowerPoint that you want to share.

Step 2: Connect with your team using Teams or start a new meeting.

Step 3: Go to the Share option in Microsoft Teams.

Step 4: Select the Window option.

Step 5: Choose the PowerPoint presentation window to share and click the Share button.

Step 6: Go to the PowerPoint again and select the Slide Show option or press the F5 key to present the presentation in full screen.

Using this option, you can present your presentation in full screen on Teams. Your team members will not see the notes. However, the notes will be hidden from you also. Also, you won't be able to see Team controls.

Method 2: Using The Presenter View

If you have two screens, you can use the Presenter view option to share your presentation on Teams. Follow these steps to use this method.

Step 1: Open your presentation in PowerPoint.

Step 2: Select the Slide Show option in PowerPoint or press the F5 key.

Step 3: Select Use Presenter View in the monitor section.

Step 4: Press F5 or select Slide Show again from PowerPoint.

Step 5: Access your Teams meeting from Teams or Calendar or start a New Meeting.

Step 6: Select Screen Share from the Teams sharing tray and then select the monitor you are using.

Step 7: Click the Share button to share your presentation on Teams.

This method allows you to see the notes with each slide while sharing the presentation. However, you can not see different options and tools of Teams and can not interact with your team members.

Method 3. Using PowerPoint Live

PowerPoint Live allows you to present your presentation directly from within the Teams. It gives the Presenter and the audience a unique and engaging experience. You can share your presentation using PowerPoint Live using these steps.

Step 1: If you are in a Teams meeting, select Share and select the PowerPoint presentation in the PowerPoint Live option. If you cannot see your required presentation, browse for your desired presentation in OneDrive or My PC.

Step 2: If your presentation is already opened in PowerPoint, Go to the File menu and select Share, and then click the Present Online option.

Step 3: If you are using PowerPoint for the web, select Present and then select Present in Teams.

Using PowerPoint Live helps you to access all the options and tools of Teams. You can easily engage with your audience using different opinions available. You can turn Chat on or off and see raised hands by the audience in real-time. You can also customize other Layout options for your presentation.

Part 2: Free Alternative Choice-WPS Office

WPS Office is the best office solution in the modern world. It is a powerful office productivity suite used by millions nowadays. Professionals and students use WPS Office to create impressive documents, analytical spreadsheets, stunning presentations, etc. WPS Office is an all-in-one productivity suite that contains the following applications and tools.

Writer - to create Word documents, CVs, resumes, and much more

Spreadsheet - to create Excel sheets used for data analysis and insights

Presentation - used to create impressive PowerPoint presentations

AirPage - online document collaboration tool

PDF - to create, edit, and open PDF documents

Besides these, WPS Office also has Teams, WPS Cloud, document conversion tools, and many more practical applications.

Amazing and Unique Features of WPS Office

WPS Office has powerful and unique features and functions, making it the best alternative to Microsoft Office, Libre Office, and other office suites. Some of the special and modern features and functions of WPS Office are listed below.

Free To Use

The most in-demand and unique feature of WPS Office is its free availability for all platforms. Users can use WPS Office on Windows, Mac, Linux, Android, and iOS devices free of cost.

Templates Library

WPS Office has a vast collection of attractive templates in its applications. You can use these built-in templates to design a CV, resume, presentation, etc. There is no need to create your documents from scratch. You can use any of the suitable templates and create your documents easily.

WPS Productivity Tools

WPS also contains many helpful productivity tools included in the Office suite. You can easily convert between different document formats. There is no need to use third-party conversion tools. You can also insert or remove watermarks from your document. There is a Screen Recorder in WPS Office, which helps you to record screens, record a particular window, or record using the Webcam of your PC.

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WPS Academy

WPS Academy offers free easy to understand office tutorials. It provides free video tutorials regarding different features and functions of WPS Office and how to use them. These tutorials help you to master your skills in Excel, PowerPoint, Writer, and PDF applications.

Picture To PDF

This tool helps you to convert your images to PDFs. You can take pictures of the documents and then can generate PDF documents quickly. This feature lets you scan an entire book and make a PDF from all the scanned photos.

Auto Backup Feature

WPS Office also offers an Auto Backup feature. This feature helps you to create a local backup of all your documents. You can create your Word, PowerPoint, Excel, and document backups. You can also save this backup to WPS Cloud.

You can create a team of all your teammates using WPS Team. WPS Teams help you to interact with your colleagues easily. You can share your files. You can also track changes and see all files' version history.

How to Download WPS Office?

You can easily download WPS Office from its official website. Go to the website and click the Free Download option. After the download, run the installer file, and WPS Office will be installed on your PC.

Frequently Asked Questions

1. how to share powerpoint presentations on teams without displaying speaker notes.

You will need two screens to use the Presenter view to show the presentation without showing notes.

2. How do I change the Presenter mode in PowerPoint?

Go to the Slide Show option from the main menu in PowerPoint and check the Presenter View checkbox to use the presenter mode in PowerPoint.

How To Share PowerPoint On Teams Without Showing Notes - Wrap Up

You can easily share your PowerPoint presentation on Teams. You can use the Slide Show option or use the Presenter View to share your PowerPoint presentation. You can also use the PowerPoint Live option to share your PPT on Teams. This article provided you with a detailed tutorial on how to share PowerPoint on Teams without showing notes.

WPS Office is also a powerful solution that lets you share your PowerPoint presentation on WPS Teams in simple and easy steps. You can download WPS Office for free from its official website.

• 1. How to Use Teams Presenter Mode for PowerPoint Presentations
• 2. How to Share PowerPoint on Teams: A Step-by-Step Guide
• 3. How to Share PowerPoint on Zoom Without Showing Notes (In Easy Methods)
• 4. How to Share PowerPoint Without Showing Notes (Step-By-Step)
• 5. Zoom: Sharing PowerPoint without Showing Notes On Mac
• 6. How to Use Microsoft Copilot in Teams (Step-by-Step）

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.

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Share content in Microsoft Teams meetings

Note:  If you're using Teams on the web, you'll be able to share your screen only if you're using Google Chrome or the latest version of Microsoft Edge. Screen sharing isn't available for Linux users.

When you're done sharing, go to your meeting controls and select Stop sharing . 

Make sure screensharing turns off if your screen locks by going to Teams Settings > Privacy and turning on the Turn off my camera and mic when my screen locks toggle. Restart Teams to activate this setting.

Tip:  If you're experiencing choppiness or lag when you share high-motion videos, try the following keyboard shortcut after selecting Teams: Ctrl+Alt+Shift+T

Share content on a Mac

If you're using a Mac, you'll need to grant permission to Teams to record your computer's screen before you can share. 

You'll be prompted to grant permission the first time you try to share your screen. Select Open System Preferences from the prompt. If you miss the prompt, you can do this anytime by going to Apple Menu > System Settings > Privacy & Security .

Under Screen & System Audio Recording , make sure the toggle next to  Microsoft Teams is turned on.

Go back to your meeting and try sharing your screen again.

Note:  If you're using Teams on the web, make sure you've also granted screen recording permission to your browser.

Include computer sound

Sharing computer sound lets you stream audio from your computer to meeting participants through Teams. You can use it to play a video or audio clip as part of a presentation.

For more info, check out Share sound from your computer in a Teams meeting or live event .

Give and take control of shared content

Give control.

If you want another meeting participant to change a file, help you present, or demonstrate something, you can give control to that person. You will both be in control of the sharing, and you can take back control anytime.

Note:  When you’re sharing an app, only give control to people you trust. People you give control to may send commands that could affect your system or other apps. We've taken steps to prevent this but haven't tested every possible system customization.

On the sharing toolbar, select Give control .

Note:  As soon as you Share , the tool bar to Give control will pop up.

Select the name of the person you want to give control to.

Teams sends a notification to that person to let them know you’re sharing control. While you’re sharing control, they can make selections, edits, and other modifications to the shared screen.

To take control back, select Take back control .

Take control 

To take control while another person is sharing, select Request control . The person sharing can then approve or deny your request.

While you have control, you can make selections, edits, and other modifications to the shared screen.

When you’re done, select Release control to stop sharing control.

Zoom in to shared content

To get a better look at shared content, click and drag it to see different areas. To zoom into or out of content someone's sharing during a meeting or call, use the buttons at the lower left of your meeting window: [+] to zoom in and [-] to zoom out. You can also try the following:

Pinch in or out on your trackpad.

Use Teams keyboard shortcuts .

Hold the Ctrl  key and scroll with your mouse.

Note:  Mac trackpads don't support zoom in meetings. If you're on a Mac, use one of the other options. If you're using Linux, giving and taking control of shared content isn't available at this time.

Open shared content in new window

Expand your view by opening shared content in a separate window during your Teams meetings.

To open shared content:

Join your meeting from Teams for desktop .

To minimize content, select X  to close the window.

To share content from your mobile device:

Tap Stop presenting  or Stop sharing when you're done. 

Tip:  To go forward and back in a PowerPoint presentation, swipe in the direction you'd like to go, or tap the forward and back buttons on the bottom of your screen.

Note:  If your role changes from presenter to attendee during a meeting and you're presenting, screensharing will stop.

Zoom in to shared content 

Want to get a better look at shared content?

Pinch in or out to zoom, and tap and drag to see different areas.

Note:  Zoom isn't currently supported when you're sharing photos and videos.

Minimize shared content

You may want to minimize the content someone is sharing in order to better see the people in the meeting on your mobile device. Here's how:

Tap  Minimize content from the menu

This will give you a better look at more of the people in the meeting. You'll still see the shared content on the lower portion of your screen.

Use your phone as a companion device in a meeting

Join a meeting on more than one device for more collaboration and content-sharing options.

If you're already in a meeting on your laptop, for example, you can add your phone as a companion device to present files, share live video, and much more. Any device with the Teams mobile app can be added as a companion device—just make sure the devices you're using are signed in to the same Teams account.

There's a lot you can do when you add a companion device to your meeting experience:

Use mobile video to show things that are out of view for remote participants.

Take a photo to share with everyone or pick one from your camera roll.

Use your phone to control a presentation.

Share your mobile screen.

If you can see it on your phone, you can share it in the meeting!

Tip:  For more details, see Join a Teams meeting on a second device .

Add a companion device to a meeting

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Huntington Bancshares Incorporated Declares Cash Dividend On Its Series I Preferred Stock

COLUMBUS, Ohio , June 18, 2024 /PRNewswire/ -- Huntington Bancshares Incorporated announced that the Board of Directors declared and set aside a quarterly cash dividend on the company's 5.70% Series I Non-Cumulative Perpetual Preferred Stock (Nasdaq: HBANM) of $356.25 per share (equivalent to $0.35625 per depositary share) payable September 3, 2024, to shareholders of record on August 15, 2024.

About Huntington Huntington Bancshares Incorporated (Nasdaq: HBAN) is a $194 billion asset regional bank holding company headquartered in Columbus, Ohio. Founded in 1866, The Huntington National Bank and its affiliates provide consumers, small and middle‐market businesses, corporations, municipalities, and other organizations with a comprehensive suite of banking, payments, wealth management, and risk management products and services. Huntington operates approximately 970 branches in 11 states, with certain businesses operating in extended geographies. Visit  Huntington.com  for more information.

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Released June 18, 2024

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How to create and deliver a winning team presentation

Get your team on prezi – watch this on demand video.

Anete Ezera May 31, 2024

Team presentations are about creating a dynamic experience for your audience whilst working together to share valuable information.

You might need to do a team presentation in various situations. For example, in a school project, a team presentation lets each member highlight their contributions. In the workplace, team presentations are great for updating projects, pitching ideas to clients, or sharing research findings with stakeholders. 

Using a platform like Prezi can really boost your team’s presentation. Let’s look at what makes team presentations effective and how you can create a successful one.

Team presentations explained

So what exactly is a team presentation? Simply put, in a team presentation you’re working with others to share information or ideas. Each person brings their strengths and viewpoints, making the presentation more engaging.

Typically, the team divides the content so everyone has a part to focus on. This involves planning, creating visual aids like slides, and practicing together. The goal is to ensure everything flows smoothly and the message is clear. By combining everyone’s efforts, you end up with a presentation that effectively shares your team’s insights and knowledge.

How to create a great team presentation: a step-by-step guide

When done right, team presentations can be a really rewarding experience for everyone involved. To make sure the creation process runs smoothly, follow this step-by-step guide.

1. Gather your team

To start, you need to get everybody together. Use this opportunity to discuss the purpose of the presentation and what you want to say. This way, everyone understands the goal and can be on the same page with the project.

2. Divide the responsibilities

During the discussion, pinpoint what each team member is good at and assign roles based on their strengths. For example, one person might be great at research, another at designing slides, and someone else might excel at public speaking. By dividing tasks this way, you ensure a high-quality presentation as everyone gets to contribute the best way they can.

3. Plan the content

When planning your content, outline the key points you want to cover. Break down the presentation into sections and decide who will handle each part. Make sure the content flows logically from one section to the next. This planning phase is crucial for a cohesive presentation.

4. Develop visual aids

Great visuals can make your presentation stand out. That’s where Prezi steps in to help you create engaging visuals that complement your content. Also, make sure to keep the design consistent and not too cluttered. Remember, visual aids should enhance your message, not distract from it.

5. Rehearse together

Practice makes perfect! Schedule a few rehearsals where everyone presents their part. Pay attention to the transitions between speakers to ensure they’re smooth. Rehearsing together helps you catch any issues and make sure everyone is comfortable with their role.

6. Get feedback

To improve your delivery, practice in front of a trusted audience of friends or colleagues, and get their honest opinions. They can give you feedback on any tweaks you can make to improve your presentation. Following this, you can then make any necessary adjustments based on their feedback.

7. Prepare for Q&A

Be ready to answer questions from your audience. To prepare, discuss potential questions with your team and decide who will answer which types of questions. This preparation helps ensure you can handle the Q&A session confidently.

8. Present with confidence

On the day of the presentation, stay calm and confident. Trust in the preparation you’ve done. Remember to engage with your audience, make eye contact, and speak clearly. Most importantly, support each other as a team, and have fun with it.

To learn more about delivering a successful presentation with two or more people, explore our article on co-presenting tips and techniques .

9. Reflect and learn

After the presentation, gather your team to reflect on what went well and what could be improved for next time. Learning from each experience helps you continually improve your presentation skills.

By following these steps, you can be sure that every aspect of creating a team presentation is covered, allowing maximum success. 

What are the advantages of team presentations?

Collaborating as a team for presentations has many advantages, including: 

The opportunity to work together as a team provides a sense of unity. Whether it’s in the workplace or an educational setting, relying on each other and sharing insights can really improve morale in any team. Also, being in a group provides motivation and excitement that you may not necessarily experience in solo presentations. 

Understanding of each other

In education and business settings, working on a team presentation means interacting with other members. Hearing other’s opinions and suggestions can help in getting to know your team better, which can help in other aspects of work or school. 

Promotes teamwork 

The ability to work together effectively for a team presentation can improve other team interactions further down the line. It’s a great opportunity to get everyone involved, especially those who might usually shy away from group discussions. This creates a more forthcoming team for the future. 

Less opportunity for errors

Having more than one person contributing to a presentation means that there’s less chance of making mistakes. There’s going to be more than one person looking over progress, which means that any initial errors will likely be spotted by someone in the team. Even when working on your own sections, the chance to rehearse together means that you can all pick up on potential mistakes before the big day. 

Diverse perspectives

Having a whole team involved means that several different viewpoints are brought together. Having each team member contribute their unique insights can lead to a richer and broader presentation overall. This ensures your presentation has a bigger impact on your audience. 

Shared workload

With a team presentation, the workload is distributed among the group, making it more manageable. This should reduce the pressure off any one individual and allows for more thorough preparation before you take to the stage. 

Improved audience engagement

Having multiple speakers can help to keep your audience interested. Each presenter will have different voices and styles of presenting, which can help maintain the audience’s attention throughout the whole presentation. 

Demonstrates team strength 

For business professionals in particular, creating and presenting a successful team presentation shows the power of your company. It portrays to your audience how reliable you are as a team and how you can work together to deliver great results. This is going to help you with future prospects and gaining the trust of clients, investors, and partners. 

Top tips for creating and presenting your team presentation

Here are some top tips to help you nail a team presentation, with some advice on what to do and what to avoid.

Do: plan early

Start planning your presentation as soon as possible. Early planning gives you ample time to organize content, assign roles, and create visuals. Don’t wait until the last minute – good preparation is key to a smooth presentation.

Don’t: overload slides

Avoid cramming too much information onto your slides. Instead, keep them clean and simple with key points and visuals. Your audience should be listening to you, not reading dense text on the screen.

Do: practice together

Rehearse your presentation as a team several times. This helps ensure smooth transitions between speakers and a cohesive delivery. In addition, practicing together builds confidence and helps you refine your timing.

Don’t: ignore feedback

Constructive criticism can help you improve your presentation. However, don’t take feedback personally – use it to make your presentation stronger.

Do: engage your audience

Keep your audience engaged by incorporating questions or a brief activity into your presentation. This interaction helps maintain their interest and makes your presentation stand out.

Don’t: monopolize the presentation

Ensuring everyone on the team has a chance to speak values each member’s contribution and keeps the presentation dynamic and interesting.

Do: use effective visuals

Visuals are great for engaging your audience and capturing their attention! That’s why make sure to incorporate charts, images, and videos to illustrate your points. Compelling visuals can make complex information easier to understand – just make sure they’re relevant and support your message.

Don’t: forget to smile

A friendly demeanor can make a big difference. Smiling helps you appear confident and approachable, and it can put both you and your audience at ease. Remember, you’ve prepared well, so enjoy the experience!

Do: use Prezi

If you want to stand out, use Prezi for your presentation! Its dynamic, non-linear format can make your content more engaging and visually appealing. Prezi allows you to create a more interactive and memorable presentation experience and makes the presentation creation process even easier with AI-powered functionalities .

Don’t: rush through transitions

Transitions between speakers are crucial. Don’t hurry through them; take your time to smoothly hand over to the next person. This maintains the flow of the presentation and keeps the audience engaged.

Creating a team presentation is a fantastic opportunity to showcase your collective talents and knowledge. By following these tips, you’ll be well on your way to delivering a presentation that’s both impressive and enjoyable.

Why Prezi is perfect for team presentations: the power of Prezi AI

Prezi is the go-to platform for team presentations, thanks to its incredible AI features. Prezi AI makes creating a polished, professional presentation a breeze, allowing you to focus on your content while it handles the design.

With Prezi AI, you can simply provide a prompt about your subject, and it will suggest the best layout, color scheme, and design elements. This means you don’t have to be a design expert to create a visually stunning presentation. Prezi AI can even put your entire presentation together for you, ensuring that it looks cohesive and engaging.

One of the standout features is the Prezi AI text tool. It can suggest edits to improve your content, recommend the best way to display your text—whether it be in lists, bullet points, or paragraphs—and even adjust the length of your text to fit perfectly on your slides. This not only saves time but also means you don’t need to constantly double-check your work. You can present with assurance, knowing your presentation is professionally polished.

Presenting with Prezi is incredibly easy, making it ideal for both virtual and in-person settings. For virtual presentations, Prezi Video allows you to display your slides live next to you, creating a more engaging experience for your audience. Prezi’s collaborative features are perfect for team presentations, enabling the entire team to present together virtually. Each member can take turns presenting their sections seamlessly, making it feel as if you’re all in the same room, even if you’re miles apart.

Prezi AI takes the stress out of creating and presenting, making it the best tool for team presentations. With its intelligent design suggestions, text editing capabilities, and seamless virtual presentation features, Prezi ensures your team can deliver an impressive and professional presentation every time.

Here’s a summary of the key things Prezi AI can do

Build your presentation: Prezi AI can literally put together your team presentation for you. It will come up with the best theme and layout and put the whole presentation into action. 

Suggest improvements: Prezi AI can offer suggestions to make sure your presentation looks visually appealing and engaging. By proposing matching color palettes, images, and layouts, Prezi AI helps you create a polished presentation that leaves a lasting impression.

Text editing: To make your message clear and concise, use the Prezi AI text editing tool. It can generate text based on prompts you provide as well as offer edit suggestions on existing text. This way, you know your text is correct and makes sense. 

Team presentation ideas from Prezi

Here are some Prezi presentation examples that would work well as team presentations: 

TED talks: From Inspiration to innovation

The Prezi presentation by Neil Hughes is a great example of a team presentation because it’s divided into sections, giving each participant a chance to share their insights. Incorporating videos for each section, where specific team members speak, effectively ensures that everyone has their say. This approach helps convey the message clearly and makes sure all voices are heard.

Adopting a gratitude frame of mind

The layout chosen for this presentation is ideal for a team effort. With four main points, each delved into further, it allows each team member to take responsibility for one point. This ensures a fair division of speaking time and workload among all team members.

UX design tips for product managers

Similar to the previous example, this serves as great inspiration for team presentations due to its division into five main points, each explored in detail. Assigning one team member to focus on each area allows them to dedicate their full effort to their section, resulting in a high-quality presentation overall. Additionally, this showcases how Prezi’s open canvas can create an immersive experience by zooming in and out of points, making your message much clearer.

Hopefully, these examples have given you more of an insight of what your team presentation could look like. Allocating one team member to each key point is a great idea to split the workload and ensure everyone gets their chance to speak and show off their expertise. 

However, not all team presentations require every team member to be involved in the presenting stage. Sometimes, tasks may be split in a way where some participants focus on the creation process, while others focus on the presenting aspect. It purely depends on where the talents of your team members lie. 

Wow your audience with a team presentation created with Prezi

Team presentations provide many positives that may not be attained with solo presentations. The opportunity to have different ideas and points of view can really broaden the perspective of your audience. They can deliver a sense of team unity and strength, which is particularly important in business. When it comes to educational settings, team presentations are a great opportunity to practice working in a group and identify each student’s strengths and weaknesses. 

Creating a team presentation should be more about the content you’re sharing and less about spending hours on design. This is why utilizing Prezi AI to create your finished product is a great choice, as you can focus more closely on working as a team. 

By using Prezi for your next team presentation, you can take your audience on an immersive journey through your words, ensuring your audience is hooked from start to finish.  

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Pulses of Unpredictability: Notes on the NIST Reference for Randomness Beacons

Description.

This talk gives a few notes about the NIST Reference for Randomness Beacons, mentioning some conceived applications, the NIST project on Interoperable Randomness Beacons, and the pulse format. The talk also includes considerations about the signature scheme, combining randomness from various beacons, and future work.

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Tour de France 2024 – Comprehensive team-by-team guide

A full rundown of all the teams, their leaders and the riders to watch at this year's race

Alpecin-Deceuninck

Arkéa-b&b hotels, astana qazaqstan, bahrain victorious, decathlon ag2r la mondiale, dsm-firmenich postnl, ef education-easypost, groupama-fdj, ineos grenadiers, intermarché-wanty, israel-premier tech, jayco-alula, lotto-dstny, red bull-bora-hansgrohe, soudal-quickstep, totalenergies, uae team emirates, uno-x mobility, visma-lease a bike.

As the 2024 Tour de France rolls out from Florence, Italy on June 29, there will be 176 riders competing across 22 teams – some with a target on overall victory, others looking for stage wins and more still pleased with any opportunity that comes along their way to gather publicity on the biggest cycling stage in the world. 

All 18 WorldTour teams, plus the two best-ranked ProTeams – Israel-Premier Tech and Lotto-Dstny – got their automatic invitations to race while organisers ASO handed out wild card entries to Uno-X Mobility and TotalEnergies.

Crashes, form and Olympic goals have shaped the selections and ambitions for the teams but regardless all will be fighting to make an impression as the 21 days of racing over 3497.3km from Tuscany to Nice in the south of France unfolds.

Cyclingnews has pored through every squad, assessing their leaders, objectives and chances of success to bring you this comprehensive team-by-team guide.

• Team leader: Jasper Philipsen
• Objective: Stage wins, points classification
• Rider to watch: Mathieu van der Poel

In the bunch sprints of the Grand Tours of recent years, one team has stood out above the rest as masters of the lead-out train: Alpecin-Deceuninck .

They were a prominent presence throughout the bunch finishes at the recent Giro d’Italia, but Kaden Groves wasn’t able to ride them to victory. However, at the Tour de France, the team will have Jasper Philipsen , the quickest sprinter in the peloton.

Philipsen was one of the stars of last year’s Tour, storming to four stage wins (as many as any sprinter has managed at a single Tour since the 2011 edition), as well as riding consistently enough to claim the green jersey. He didn't slow down this spring, either, with victories at Milan-San Remo and the Classic Brugge-De Panne, as well as a second place at Paris-Roubaix, among his very impressive results.

Not only is Philipsen the quickest sprinter in the race, but he’ll also have the quickest lead-out man riding for him in Mathieu van der Poel . The pair work brilliantly together, as seen not just at last year’s Tour sprints, but also during the spring, when Van der Poel helped Philipsen to triumph at Milan-San Remo, and vice versa at Paris-Roubaix.

Van der Poel will also go hunting for stage wins on appropriate stages, most likely on days with punchy parcours too hard for sprinters but not hard enough for climbers. For a man so untouchable in the Classics, it’s perhaps surprising that he only has one stage win to his name from three Tour appearances, but he has often ridden here with a future goal in mind, as will be the case this year as he builds towards the Olympics.

• Team leader: Arnaud Démare
• Objective: Stage wins
• Rider to watch: Kévin Vauquelin

With Warren Barguil having followed Nairo Quintana out the door, Arkéa-B&B Hotels are going in a fresh direction for the 2024 Tour with sprinter Arnaud Démare as their new talisman.

Having grown increasingly frustrated with the lack of opportunities provided him by his former Groupama-FDJ team, who selected him for only one Tour de France start in the last five years, Démare has moved to a team where he won’t just be picked but will command unified support behind him.

It’s hoped that as a winner of two Tour stages in the past, Démare can deliver the team their long-awaited first-ever following ten winless Tours, but does the Frenchman have the shape to do so? He hasn’t made the top ten of any race for almost four months, and recently fractured a finger at the 4 Jours de Dunkerque, plunging his Tour preparations into doubt.

It could therefore be up to others in the line-up to deliver, from which Kévin Vauquelin has shown particular potential. The 23-year-old has done everything this year, from making the top 10 at both Itzulia Basque Country and Tirreno-Adriatico, finishing second on the Mur de Huy at La Flèche Wallonne and winning a time trial at Etoile de Bessèges. He could be a contender for a variety of different stages though specialises in climbing hills and mountains.

• Team leader: Mark Cavendish
• Rider to watch: Alexey Lutsenko

At last, it's nearly time for the race that Astana Qazaqstan 's whole season has been building up towards.

Since signing Mark Cavendish in January 2023, they've made it their foremost mission to deliver the Manxman to the elusive win number 35, move clear of Eddy Merckx, and thereby become the outright record holder for most stage wins at the Tour de France.

It had initially been intended as a one-year plan, but after the heartbreak of last year’s race, where Cavendish crashed out at the end of the first week , he and the team have decided to have one last shot at history this July.

Unlike last year, when he went into the Tour off the back of a final-day victory in Rome at the Giro d’Italia, Cavendish has shown only sporadic signs of form this season, confined to smaller races. He won a stage during his first race of the season at the Tour of Colombia in February but had to wait another three months for a first victory on European roads at the Tour of Hongrie.

The Astana team is set to be built entirely around him. Veteran lead-out master Michael Mørkøv was signed exclusively to deliver him in the sprints, while Cees Bol and Davide Ballerini will sacrifice their own sprinting ambitions to form part of his lead-out train.

One rider who might be granted some freedom to ride for himself is Alexey Lutsenko . He showed great form by winning Il Giro d’Abruzzo before abandoning the Giro d’Italia and finishing seventh and eighth on GC in 2021 and 2022, respectively. He has two Tour de France GC top 10s, as well as a stage win in 2020, on his palmarès, so another top showing isn't out of the question.

• Team leaders: Pello Bilbao
• Objective: GC, stage wins
• Riders to watch: Santiago Buitrago, Matej Mohorič

What Bahrain Victorious lacks in a single stand-out GC contender, they make up for in strength in depth. Following Antonio Tiberi’s fifth place at the Giro d’Italia, they’re hoping to extend their run of top-six finishes on GC to a fifth consecutive Grand Tour and have several riders potentially capable of doing so.

Their best candidate is Pello Bilbao , based on his performance at the Tour last year and in stage races so far in 2024. He was sixth place last year and has been building nicely towards that level again this year with sixth-place finishes at Volta a la Comunitat Valenciana and Itzulia Basque Country, plus third at the UAE Tour in between.

Santiago Buitrago is poised to make his Tour debut. He brings with him considerable expectations off the back of his stage wins and top-ten finish at the Giro d’Italia and Vuelta a España, respectively, as well as his impressive showing at Paris-Nice earlier this year.

It’s also hoped that Jack Haig can rediscover some form ahead of the race, while even veteran Wout Poels could post a high GC finish based on his recent third and sixth-place finishes at the Tour de Hongrie and Tour of the Alps, respectively.

Poels and Bilbao were two of the three different riders to win a stage at last year’s Tour, along with Matej Mohorič, who will again be using his nous and engine to target breakaways. The Slovenian has three Tour stage wins on his career palmarès and it wouldn't be a surprise to see him add another win here.

With Phil Bauhaus , a debutant last summer, also posing a threat in the bunch sprints, Bahrain Victorious has the resources to target a win on almost every stage.

• Team leaders: Guillaume Martin
• Riders to watch: Bryan Coquard, Ion Izagirre.

For the first time in many years, Cofidis can go into a Tour de France without being badgered about questions of whether this will be the year they at last manage to claim a stage win.

By triumphing on stage 2 of last year’s edition, Victor Lafay ended the team’s 15-year drought and then Ion Izagirre added another stage a week later.

Lafay has since left for Decathlon AG2R La Mondiale but Izagirre remains and is set to ride, with stage wins on hilly and mountainous days again likely to be the target.

Guillaume Martin will ride his eighth consecutive Tour de France and will be the team’s leading GC hope. He’s placed eighth, 10th, 11th and 12th in past appearances, but has never won a stage, so he may prioritise trying to take one from a breakaway.

Bryan Coquard is another rider without a Tour stage win to his name despite many near misses, including a couple of fourth-place finishes last year. He’ll be the team’s man for the bunch sprints, especially on hillier days that weaken the specialists.

While these riders bring experience, 25-year-old Axel Zingle has form and potential. He’s been consistently in contention for multiple semi-Classics over the last few months and could win from a breakaway if he picks the right move.

• Team leader: Felix Gall
• Rider to watch: Sam Bennett, Benoît Cosnefroy

In the middle of an exceptional season, in which they have already racked up more victories than they managed in the last two seasons combined, expectations are high for Decathlon AG2R La Mondiale as they head into the biggest race of the year.

Although the men who delivered stage wins (Valentin Paret-Peintre and Andrea Vendrame) and fourth overall (Ben O’Connor) at the Giro d’Italia will sit this one out as they rest and recover, the core of the other names who have made 2024 such a success are set to be present.

Benoît Cosnefroy has been the team’s biggest contributor with seven of their 23 wins (as of the end of May) and will target the hilly stages, while Dorion Godon will be a candidate in reduced bunch sprints, having won two sprint finishes at the Tour de Romandie in late April.

In the pure flat finishes, Sam Bennett will still be their main candidate, having recently shown signs of returning to form with a haul of wins and GC at the 4 Jours de Dunkerque.

Felix Gall might have had a quieter season to date, but he'll still be the team’s main man for the mountains and their GC candidate.  He finished eighth overall last year after breaking through with a series of good performances in the spring, while he'll also be hoping to replicate his breakaway stage win at Courchevel.

• Team leader: Fabio Jakobsen, Romain Bardet
• Rider to watch: Warren Barguil

For the Tour de France, DSM-Firmenich PostNL are making the unusual move of deploying the same two leaders as they did at the Giro d’Italia.

In the bunch sprints, Fabio Jakobsen will again line up as he continues to rediscover his mojo. The Dutchman still only has one win to his name (at the Tour of Turkey) since signing for the team this year, and he failed to get involved in the Giro bunch sprints before abandoning during the second week. However, the team still retains faith that he can reach the level that saw him win a stage on his Tour debut two years ago.

Romain Bardet fared better at the Giro than Jakobsen, finishing ninth overall while coming close to a stage win on Bocca della Selva. Though he has made the top 10 in all but two of the eight Tours he has finished throughout his career, his excursions in Italy may mean he targets stage wins this time instead.

With 11 wins to their name – including just one WorldTour race and only three outside the Tour of Turkey – DSM need some big results. That means that another French climber, Warren Barguil , will likely be given the freedom to attack and get into breakaways.

• Team leader: Richard Carapaz
• Rider to watch: Neilson Powless, Ben Healy

Last season was the first in EF Education-Easy Post ’s 16-year history that they did not place a rider in the top 10 of any of the Grand Tours. That run continued at the Giro d’Italia last month, where they aggressively targeted stage wins rather than GC via constant attacks, and were eventually rewarded in the final week with success from Georg Steinhauser in the Dolomites.

Nevertheless, they intend to strive to finish as high as possible at the Tour with Richard Carapaz as their leader. The 2021 podium finisher and 2019 Giro champion was signed in 2023 to do precisely that but he endured an under-par season last year and is only just showing signs of some form recently, with a stage win and seventh overall at the Tour de Romandie. 

With Carapaz’s form still uncertain, there ought to be plenty of scope for the rest of the line-up to chase their own personal ambitions. Neilson Powless , for instance, could either chase GC as he did in 2023 (when he finished 12th), or stage wins and the polka-dot jersey as he did last year.

Irish puncheur Ben Healy is set to make his Tour debut, and if his Giro debut from last year and performances in the Classics are anything to go by, we can expect him to attack at every opportunity.

Alberto Bettiol ’s form during the spring suggests he could add a Tour stage win to the one he managed at the 2021 Giro, while Marijn van den Berg has also earned a spot on the team thanks to his impressive early season performances.

• Team leader: David Gaudu
• Rider to watch: Stefan Küng

A new dawn awaits Groupama-FDJ as they embark upon the first Tour de France of the post-Thibaut Pinot era. Before retiring at the end of last year, Pinot had been the fulcrum of the team, appearing for them in all but two of the last 12 editions — sometimes with great success, other times with great heartbreak.

David Gaudu will seek to fill the void left by Pinot, as he has for several years now. Fourth overall in 2022 remains his highest finish at any Grand Tour, and though a repeat of that looks ambitious given his stuttering form this year, he’s still dreaming of a podium finish.

If Gaudu doesn’t have the legs to mount a serious GC challenge, targeting stage wins may be the team’s optimum approach, and they have plenty of riders capable of delivering on that front.

Rising star Lenny Martinez misses the race in favour of the Vuelta a España, but 21-year-old Romain Grégoire is set to make his Tour debut on the back of some very impressive results this year, including a stage win at Itzulia Basque Country

Valentin Madouas has become a recognisable face from recent Tours without quite winning a stage, though he certainly has the talent to do so. Stefan Küng will, as ever, be a candidate for both the time trials as well as select breakaways.

• Team leaders: Carlos Rodríguez
• Objective: GC
• Rider to watch: Tom Pidcock, Egan Bernal

Last year was only the second time in the last decade that Ineos Grenadiers failed to put a rider on the GC podium at the Tour de France. Even since their run of yellow jersey-winning Tours came to an end in 2020, up until then they had still managed to crack the podium through Richard Carapaz (in 2021) and Geraint Thomas (in 2022), but last year their highest finisher, Carlos Rodríguez , finished further down in fifth place.

Still, that result means Rodríguez is the obvious choice to lead the team’s 2024 GC bid, and the 23-year-old has bolstered his status with overall victory at the Tour de Romandie and second place behind Juan Ayuso at Itzulia Basque Country.

Also in the squad are other, more wildcard options for GC. Geraint Thomas would usually be a dependable candidate, but it’s unclear how fresh he will be, having dug deep to seal third place at the Giro d’Italia , while Tom Pidcock has stated that he intends to concentrate on the GC rather than stage wins, despite failing to make the top ten last year.

And what of Egan Bernal ? The 2019 champion has for the first time since his horror crash two and a half years ago shown form approaching his best, with third overall at Volta a Catalunya and top tens at Paris-Nice and the Tour de Romandie, but it remains to be seen if he can manage a sustained GC bid over three weeks.

Michał Kwiatkowski and Laurens De Plus will be on hand to help the aforementioned trio achieve their GC goals, even if the Belgian could harbour ambitions of his own after racing to an unexpected and impressive fifth overall at the Critérium du Daupihiné. 

• Team leader: Biniam Girmay, Louis Meintjes
• Rider to watch: Georg Zimmermann

Biniam Girmay returns to the Tour de France hoping for a positive turn in fortunes. So far his season has been blighted by interruptions, with promising form in the early spring classics halted by a crash at Dwars door Vlaanderen, and another crash spelling the end of his Giro d’Italia one day after finishing third in Fossano.

He’s since returned to winning ways with victory at the Circuit Franco-Belge , and looks on course to arrive at the Tour in form. As Intermarché-Wanty ’s star, the onus is on the Eritrean to make an impact and he has the chance to make history as the first-ever Black African to win a stage of the Tour de France. His consistency and versatility also make him a candidate for the green jersey.

Like Girmay, who failed to show his best self at last year’s Tour, Louis Meintjes will be hoping to return to the form that saw him finish seventh overall in 2022 rather than crash out last year.

Meintjes will be the team’s GC leader, but the rest of the line-up will have the freedom to get into break and chase stage wins, much as Georg Zimmermann (who was second on stage 10) did last year. Rouleurs like Laurenz Rex and Hugo Page might fancy their chances of winning a stage this way, too.

• Team leader: Stephen Williams
• Rider to watch: Derek Gee, Pascal Ackermann

Israel-Premier Tech 's high ambitions from 2021, when they gambled on signing Chris Froome in the hope that he could recover from his horror crash two years earlier and revive his Tour-winning form of old, have since been significantly tempered.

Now no longer a WorldTour team, they've instead depended upon a wildcard to earn entry into the Tour de France, and their hopes are limited to chasing stage wins rather than mixing it up in the battle for the yellow jersey.

Froome himself is still fighting for selection. He’s eager to avoid a repeat of last year when he was left out of the Tour line-up, but his hopes of proving himself worthy were compromised when a fractured wrist sustained during Tirreno-Adriatico forced him to miss almost three months of racing.

His compatriot Stephen Williams is enjoying a terrific season, winning both La Flèche Wallonne and the Tour Down Under. He'll therefore be a top contender for stage wins in the hilly terrain.

The team should have a presence in the sprints, where Tour debutant Pascal Ackermann aims to add to his Giro d’Italia and Vuelta a España stage wins and complete the Grand Tour clean sweep.

The rest of the line-up will be made up of stage hunters such as Dylan Teuns (who won here in both 2019 and 2021), and Derek Gee . The Canadian, who last year burst onto the scene with a series of breakaway second places at the Giro d'Italia, makes his Tour debut in the form of his life after scoring a stage win and third overall at the Critérium du Dauphné .

• Team leader: Simon Yates, Dylan Groenewegen
• Riders to watch: Michael Matthews

For a second successive season, Jayco-AlUla leader Simon Yates has foregone his usual Giro d’Italia participation in order to concentrate more committedly on the Tour de France.

Last year, this approach turned out to be a success, as he came to the Tour with some of the best legs of his career, eventually finishing fourth overall, and only missing out on a podium finish by 87 seconds to his brother Adam. His build-up to this year’s Tour isn’t so encouraging, however, having not shown much form since winning the AlUla Tour in the winter.

Jayco-AlUla aren’t putting all their eggs in the single basket of Yates’ GC bid. Dylan Groenewegen will be led out in the sprints by the likes of Luka Mezgec to see if he can add to his five Tour career stage wins, having come close last year with a second and third-place finish at Moulins and Paris, respectively.

On days too hilly for Groenewegen, Michael Matthews will step up, and may also try to get into some breakaways as he did to win a stage in 2022. He looked in fantastic form this spring, placing second at Milan-San Remo and, before being relegated for deviating from his line, third at the Tour of Flanders.

• Team leader: Mads Pedersen, Tao Geoghegan Hart
• Rider to watch: Giulio Ciccone

As a team boasting a diverse range of talent, Lidl-Trek could feasibly compete for all three of the major jerseys.

For the yellow jersey, they have Tao Geoghegan Hart . He’s only done the Tour de France once in his career and is eager to target GC here while still in his prime years. Victory might seem implausible, but that was also the case when he triumphed at the Giro d’Italia in 2020.

Mads Pedersen finished a distant second to Jasper Philipsen in the points classification last year, though he did score his second stage win in as many years. He's shown the kind of excellent form throughout this year to suggest he could bridge that gap, as well as add to his stage win tally.

As for the king of the mountains, Giulio Ciccone won that classification last year and will now be present to potentially defend that title after saddle sore surgery forced him to skip the Giro d’Italia.

Lidl-Trek might even have had a prime candidate for the white jersey if Matias Skjelmose had opted to ride, but he plans to skip the Tour and save himself for a Vuelta a España overall bid instead.

• Team leader : Arnaud De Lie
• Rider to watch: Maxim Van Gils

Compared to other teams, Lotto-Dstny have a laser-focussed approach when it comes to the Tour de France. Not only will it be their first Grand Tour of the season, having opted out of the Giro d’Italia, but they have also narrow down their ambitions to focus exclusively on stage wins, having not placed a rider in the top 10 for 14 years.

They haven’t had success on these terms recently, though, with no stage win to their name since Caleb Ewan’s victories in the sprints during the 2020 edition. The Australian has led the team for the past five Tours, bringing much success initially with multiple stage wins in 2019 and 2020, but nothing in the three editions since then.

He’s now left the team for Jayco-AlUla, and taking his place as Lotto’s leader will be Arnaud De Lie . Much is hoped from the 22-year-old debutant based on his rapid rise over the past two years, and he'll be especially threatening on hillier days where the pure sprinters will struggle.

However, the Tour will be a big step up from the level of competition he’s used to, and he’s only recently r eturned to form after suffering from Lyme disease during the spring.

De Lie might be the most hyped name, but another young Belgian, Maxim Van Gils , has been the team’s best performer so far this season. He finished second on the stage to Grand Colombier last year and has since established himself as one of the very best puncheurs in the world following podium finishes at Strade Bianche and La Flèche Wallonne, and a fourth place at Liège-Bastogne-Liège.

2023 super-combativity winner Victor Campanaerts is also set to ride again, though his season to date has been a quiet one.

• Team leader: Enric Mas
• Rider to watch: Rémi Cavagna

2024 has so far been another difficult season for Movistar , with Pelayo Sánchez’s stage victory at the Giro d’Italia their only win at WorldTour level all year.

That doesn’t bode well for their prospects at the Tour de France, where they have, in recent years, laboured to reach the levels of the past. They’ve now gone two successive Tours without placing a rider in the top 10, having done so in eight of the nine previous editions.

If any of their roster is to break that duck, it’ll be Enric Mas . The Spaniard has generally been one of the most dependable GC riders of his generation, making the top six in six of his last eight Grand Tour appearances.

However, he has been forced to abandon both of his last two Tours de France, with his participation last summer ending on the first day following a crash.

So far, Mas has enjoyed a solid season without causing too much of a stir, finishing fifth overall at Volta a Catalunya and sixth at the Tour de Romandie. Considering that he normally ups his game for the Grand Tours, that’s encouraging.

New signing Rémi Cavagna is a dependable name in the time trials, breakaways and in helping team leaders on the flat, though the Frenchman hasn't scored a WorldTour win of his own since 2021. Returning star Nairo Quintana won't make the race, meanwhile, after breaking his hand in a crash at the Tour de Suisse.

• Team leaders: Primož Roglič
• Riders to watch: Jai Hindley, Aleksandr Vlasov

For the 2024 season, Red Bull-Bora-Hansgrohe signed Primož Roglič with the primary objective of winning the Tour de France.

The team might never before have made the podium at any previous edition in their 10-year history, but Roglič has the calibre to challenge for yellow, as well as the desire, having moved from Visma-Lease a Bike for that specific purpose.

The Slovenian has left it to the last minute to show the kind of form he'll need to challenge for the yellow jersey, with his Critérium du Dauphiné victory his best showing of 2024 so far. The week-long warm-up race marked his first race since the heavy crash suffered by him, Remco Evenepoel, and Jonas Vingegaard at Itzulia Basque Country.

His two stage wins at the late summit finishes at Le Collet d'Allevard and Samöens 1600 were his first since the opening day at Itzulia, though a shaky final stage showing – where he shed almost a minute to Matteo Jorgenson and only held onto yellow by eight seconds – could provoke some cause for concern. 

Roglič’s presence means last year’s leader Jai Hindley — who enjoyed a day in the yellow jersey after winning stage five in Laruns before back pain contributed to a slip down to seventh on GC — will be demoted to the role of super-domestique.

While Hindley’s form has tailed away since his impressive third-place finish at Tirreno-Adriatico, Aleksandr Vlasov might believe he has the results to justify potential co-leadership status. With a second place at Tour de Romandie, sixth at Volta a Catalunya and fifth at Paris-Nice, he has been among the team's top performers this year. At the Dauphiné, he proved a reliable and strong deputy for Roglič.

Elsewhere, the rest of the team is geared exclusively towards targeting the yellow jersey, with Champs-Elysées-winning sprinter Jordi Meeus missing out on selection as the team looks to domestiques Danny van Poppel , Nico Denz , Marco Haller , Matteo Sobrero , and Bob Jungels .

• Team leader: Remco Evenepoel
• Rider to watch: Mikel Landa, Ilan Van Wilder

In a drastic change of approach, Soudal-QuickStep have abandoned their usual Tour de France strategy of targeting bunch sprints and stage wins, and instead are going all in on Remco Evenepoel ’s push for GC.

This is set to be Evenepoel’s debut Tour, and it’s a hugely anticipated one, given the already enormous star profile he’s built for himself through many superb performances and major results including two Liège–Bastogne–Liège victories, the world title in 2022, and the GC at the Vuelta a España that same year.

His build-up has been compromised after a crash and fractured collarbone at Itzulia Basque Country stalled the momentum that had already seen him win Volta ao Algarve and finish second at Paris-Nice, but the plan remains the same.

His first race back, the Critérium du Dauphiné, saw him score a dominant time trial win, though he faded hard in the closing three mountain stages, losing 2:58 to Primož Roglič. That will be a major cause for concern heading into July.

As part of the team building around Evenepoel, Mikel Landa has been signed up as a super-domestique. The Spaniard has performed this role in the past – at Sky to help Chris Froome win the 2017 Tour de France, and at Movistar for Richard Carapaz’s 2019 Giro d’Italia triumph. Second at Volta a Catalunya and 10th at the Dauphiné suggests he has the legs to do something similar this year, too

Landa will be joined by Evenepoel’s familiar right-hand man, Ilan Van Wilder . The Belgian has ridden in support of Evenepoel many times, most notably during his triumphant Vuelta a España effort two years ago and should be in solid form, too, having placed fourth at the Tour de Romandie.

The team’s focus on GC means there will be no room for in-form sprinter Tim Merlier, despite his success at the Giro d’Italia, nor even home favourite Julian Alaphilippe, as the remaining spots instead go to domestiques including Yves Lampaert , Casper Pedersen , Louis Vervaeke and Gianni Moscon .

• Team leader: Mathieu Burgaudeau
• Rider to watch: Steff Cras

When TotalEnergies signed Peter Sagan for the 2022 season, they hoped the Slovakian would be the star name to make them protagonists at the Tour de France. His first edition for them was typically consistent, finishing in the top six of five different stages, but lacking the edge of his heyday; by the following year his powers had seriously waned, and he only made the top ten once.

Sagan now having retired, the team must embark on a new direction. They’ve struggled at the Tour in recent years, and haven’t won a stage since Lilian Calmejane in 2017.

It will be hard for them to break that duck this year. Of the four non-WorldTour entries, they probably have the weakest roster, as reflected by the fact that they’d only won three races this season as of the beginning of June.

Consequently, they’re strategy will be to buy daily tickets in the lottery that is getting into the breakaway. Mathieu Burgaudeau is a particular specialist at this, having finished second and third on stages of last year’s race, and placed second in the King of the Mountains classification at this year’s Paris-Nice riding similarly aggressively.

The likes of Pierre Latour, Anthony Turgis, Geoffrey Soupe and Alexis Vuillermoz all provide experienced options for TotalEnergies to potentially select. And though the team don’t tend to target GC anymore, Stef Cras ’ 11th place finish at the Vuelta a España last year suggests he could become their first rider to crack the top ten since Pierre Rolland in 2015 — although his participation remains up in the air due to his involvement in the horror crash at Itzulia Basque Country.

• Team leaders: Tadej Pogačar
• Rider to watch: Adam Yates, Juan Ayuso

Phase one of UAE Team Emirates ’ great ambition to win the Giro/Tour double this year with Tadej Pogačar was a success, with the Slovenian waltzing to an enormous victory at the first Grand Tour . Now, it’s time for the hard part.

Pogačar won the Giro at a canter, almost 10 minutes clear of second place as he won a staggering six stages without ever appearing to have to stretch himself. But at the Tour, he’ll be up against a much stronger field of GC candidates, none of whom have the accumulated fatigue of having already completed a Grand Tour this season – even if Evenepoel, Roglič, and Vingegaard are all making comebacks from that brutal Itzulia crash.

UAE Team Emirates provided ample support to him at the Giro, with Rafał Majka and Vegard Stake Laengen impressing in particular, but the team is set to ring in the changes with an all-new line-up at the Tour.

On paper, it’s a much stronger group of riders. In Adam Yates , they have the man who finished third last summer, even if his form this year is in more doubt having performed only in patches since winning the UAE Tour in February. Juan Ayuso provides another potential GC option, making his Tour debut on the back of a podium finish at the Vuelta a España and overall victory at Itzulia Basque Country earlier this year. 

More climbing firepower will come from João Almeida , another rider who would slot in as a GC leader at most of the other teams in the peloton. Elsewhere, Pavel Sivakov and Marc Soler bolster the climbing line-up along with Tim Wellens and Nils Politt , the latter pairing set to feature in the engine room during flatter stages.

The team will be hoping Ayuso, Sivakov, Wellens, and Politt recover well from a mass spill at the Critérium du Dauphiné, with Ayuso forced out of the race with pain in both hips as a result.

• Team leader: Alexander Kristoff
• Riders to watch: Andreas Leknessund, Magnus Cort

After making a successful Tour de France debut last year, Uno-X Mobility have been invited back by ASO as a wild card entry again.

Last year, they impressed by being active in the breakaways, with Tobias Halland Johannessen enjoying particular success with three top-six finishes. He’s set to return this year and on the back of some good form, too, having finished sixth at La Flèche Wallonne during the spring.

This time, they’ll have more strings to their bow. In new signing Andreas Leknessund , they have a rider capable of challenging for GC, even if he hasn’t yet shown the form this season that saw him finish eighth overall at the Giro d’Italia last year. And Magnus Cort brings considerable experience as a two-time former stage winner at the Tour, and will be dangerous from an intermediate stage break or reduced bunch sprint.

They will also again have Alexander Kristoff for the bunch sprints, who, though poised to turn 37 during the Tour, has been winning regularly this past month or so and could have it in him to add to his four career Tour stage wins. 

But they are also sure to be one of the main presences in the breakaways, with Jonas Abrahamsen posing a particular threat, having recently won the Brussels Cycling Classic that way.

• Team leader: Jonas Vingegaard
• Rider to watch: Sepp Kuss, Wout van Aert

As the Tour approaches, Visma-Lease a Bike are still sweating on the fitness of Jonas Vingegaard . The defending champion’s participation was plunged into doubt when he crashed out of Itzulia Basque Country in April and hasn’t raced since. He has recently returned to training at high altitude, though his exact racing level won't become apparent before the Tour.

Given the severity of that fall, the fact he has a genuine chance of returning in time feels miraculous, but doing so with the form to win the yellow jersey again will be an even bigger ask.

Prior to that crash, Vingegaard had started the season in intimidatingly good form, triumphing at both Tirreno-Adriatico and O Gran Camiño while claiming five stage wins in total, and would surely be the overwhelming favourite for yellow were it not for his fitness and form doubts. 

Should the Dane fail to recover in time, it might be up to Sepp Kuss to fill his boots. The peerless climbing super-domestique proved himself as a Grand Tour GC rider by winning the Vuelta a España last year, though he hasn’t shown anything like that form so far this year. On top of that, he abandoned the Critérium du Dauphiné before the final day of racing as he wasn't feeling 100% .

Like Vingegaard, Wout van Aert , too, is a doubt as he tries to recover in time from the injuries that ruled him out of both the Giro d’Italia and the major spring Classics, though he has returned to racing at the Tour of Norway.

He hopes to join other stalwarts of the previous yellow jersey-winning campaigns Tiesj Benoot , Dylan van Baarle and Christophe Laporte . Matteo Jorgenson will make for a very useful addition to the line-up, bringing a diverse range of talents that has this year seen him win Paris-Nice and Dwars door Vlaanderen and score a surprising second overall at the Dauphiné.

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Stephen Puddicombe is a freelance writer based in Bristol. He has written for Cyclingnews since 2020, and has covered cycling professionally as a freelancer since 2013, writing for outlets such as Rouleur , Cycling Weekly and Cycle Sport , among other publications. He is the author of The World of the Tour de France, published by Sona Books. Outside of cycling he is a passionate cinephile, and a long-suffering Spurs fan.

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