academic style essay format

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A step-by-step guide for creating and formatting APA Style student papers

The start of the semester is the perfect time to learn how to create and format APA Style student papers. This article walks through the formatting steps needed to create an APA Style student paper, starting with a basic setup that applies to the entire paper (margins, font, line spacing, paragraph alignment and indentation, and page headers). It then covers formatting for the major sections of a student paper: the title page, the text, tables and figures, and the reference list. Finally, it concludes by describing how to organize student papers and ways to improve their quality and presentation.

The guidelines for student paper setup are described and shown using annotated diagrams in the Student Paper Setup Guide (PDF, 3.40MB) and the A Step-by-Step Guide to APA Style Student Papers webinar . Chapter 1 of the Concise Guide to APA Style and Chapter 2 of the Publication Manual of the American Psychological Association describe the elements, format, and organization for student papers. Tables and figures are covered in Chapter 7 of both books. Information on paper format and tables and figures and a full sample student paper are also available on the APA Style website.

Basic setup

The guidelines for basic setup apply to the entire paper. Perform these steps when you first open your document, and then you do not have to worry about them again while writing your paper. Because these are general aspects of paper formatting, they apply to all APA Style papers, student or professional. Students should always check with their assigning instructor or institution for specific guidelines for their papers, which may be different than or in addition to APA Style guidelines.

Seventh edition APA Style was designed with modern word-processing programs in mind. Most default settings in programs such as Academic Writer, Microsoft Word, and Google Docs already comply with APA Style. This means that, for most paper elements, you do not have to make any changes to the default settings of your word-processing program. However, you may need to make a few adjustments before you begin writing.

Use 1-in. margins on all sides of the page (top, bottom, left, and right). This is usually how papers are automatically set.

Use a legible font. The default font of your word-processing program is acceptable. Many sans serif and serif fonts can be used in APA Style, including 11-point Calibri, 11-point Arial, 12-point Times New Roman, and 11-point Georgia. You can also use other fonts described on the font page of the website.

Line spacing

Double-space the entire paper including the title page, block quotations, and the reference list. This is something you usually must set using the paragraph function of your word-processing program. But once you do, you will not have to change the spacing for the entirety of your paper–just double-space everything. Do not add blank lines before or after headings. Do not add extra spacing between paragraphs. For paper sections with different line spacing, see the line spacing page.

Paragraph alignment and indentation

Align all paragraphs of text in the body of your paper to the left margin. Leave the right margin ragged. Do not use full justification. Indent the first line of every paragraph of text 0.5-in. using the tab key or the paragraph-formatting function of your word-processing program. For paper sections with different alignment and indentation, see the paragraph alignment and indentation page.

Page numbers

Put a page number in the top right of every page header , including the title page, starting with page number 1. Use the automatic page-numbering function of your word-processing program to insert the page number in the top right corner; do not type the page numbers manually. The page number is the same font and font size as the text of your paper. Student papers do not require a running head on any page, unless specifically requested by the instructor.

Title page setup

Title page elements.

APA Style has two title page formats: student and professional (for details, see title page setup ). Unless instructed otherwise, students should use the student title page format and include the following elements, in the order listed, on the title page:

• Paper title.
• Name of each author (also known as the byline).
• Affiliation for each author.
• Course number and name.
• Instructor name.
• Assignment due date.
• Page number 1 in the top right corner of the page header.

The format for the byline depends on whether the paper has one author, two authors, or three or more authors.

• When the paper has one author, write the name on its own line (e.g., Jasmine C. Hernandez).
• When the paper has two authors, write the names on the same line and separate them with the word “and” (e.g., Upton J. Wang and Natalia Dominguez).
• When the paper has three or more authors, separate the names with commas and include “and” before the final author’s name (e.g., Malia Mohamed, Jaylen T. Brown, and Nia L. Ball).

Students have an academic affiliation, which identities where they studied when the paper was written. Because students working together on a paper are usually in the same class, they will have one shared affiliation. The affiliation consists of the name of the department and the name of the college or university, separated by a comma (e.g., Department of Psychology, George Mason University). The department is that of the course to which the paper is being submitted, which may be different than the department of the student’s major. Do not include the location unless it is part of the institution’s name.

Write the course number and name and the instructor name as shown on institutional materials (e.g., the syllabus). The course number and name are often separated by a colon (e.g., PST-4510: History and Systems Psychology). Write the assignment due date in the month, date, and year format used in your country (e.g., Sept. 10, 2020).

Title page line spacing

Double-space the whole title page. Place the paper title three or four lines down from the top of the page. Add an extra double-spaced blank like between the paper title and the byline. Then, list the other title page elements on separate lines, without extra lines in between.

Title page alignment

Center all title page elements (except the right-aligned page number in the header).

Title page font

Write the title page using the same font and font size as the rest of your paper. Bold the paper title. Use standard font (i.e., no bold, no italics) for all other title page elements.

Text elements

Repeat the paper title at the top of the first page of text. Begin the paper with an introduction to provide background on the topic, cite related studies, and contextualize the paper. Use descriptive headings to identify other sections as needed (e.g., Method, Results, Discussion for quantitative research papers). Sections and headings vary depending on the paper type and its complexity. Text can include tables and figures, block quotations, headings, and footnotes.

Text line spacing

Double-space all text, including headings and section labels, paragraphs of text, and block quotations.

Text alignment

Center the paper title on the first line of the text. Indent the first line of all paragraphs 0.5-in.

Left-align the text. Leave the right margin ragged.

Block quotation alignment

Indent the whole block quotation 0.5-in. from the left margin. Double-space the block quotation, the same as other body text. Find more information on the quotations page.

Use the same font throughout the entire paper. Write body text in standard (nonbold, nonitalic) font. Bold only headings and section labels. Use italics sparingly, for instance, to highlight a key term on first use (for more information, see the italics page).

Headings format

For detailed guidance on formatting headings, including headings in the introduction of a paper, see the headings page and the headings in sample papers .

• Alignment: Center Level 1 headings. Left-align Level 2 and Level 3 headings. Indent Level 4 and Level 5 headings like a regular paragraph.
• Font: Boldface all headings. Also italicize Level 3 and Level 5 headings. Create heading styles using your word-processing program (built into AcademicWriter, available for Word via the sample papers on the APA Style website).

Tables and figures setup

Tables and figures are only included in student papers if needed for the assignment. Tables and figures share the same elements and layout. See the website for sample tables and sample figures .

Table elements

Tables include the following four elements: 

• Body (rows and columns)
• Note (optional if needed to explain elements in the table)

Figure elements

Figures include the following four elements: 

• Image (chart, graph, etc.)
• Note (optional if needed to explain elements in the figure)

Table line spacing

Double-space the table number and title. Single-, 1.5-, or double-space the table body (adjust as needed for readability). Double-space the table note.

Figure line spacing

Double-space the figure number and title. The default settings for spacing in figure images is usually acceptable (but adjust the spacing as needed for readability). Double-space the figure note.

Table alignment

Left-align the table number and title. Center column headings. Left-align the table itself and left-align the leftmost (stub) column. Center data in the table body if it is short or left-align the data if it is long. Left-align the table note.

Figure alignment

Left-align the figure number and title. Left-align the whole figure image. The default alignment of the program in which you created your figure is usually acceptable for axis titles and data labels. Left-align the figure note.

Bold the table number. Italicize the table title. Use the same font and font size in the table body as the text of your paper. Italicize the word “Note” at the start of the table note. Write the note in the same font and font size as the text of your paper.

Figure font

Bold the figure number. Italicize the figure title. Use a sans serif font (e.g., Calibri, Arial) in the figure image in a size between 8 to 14 points. Italicize the word “Note” at the start of the figure note. Write the note in the same font and font size as the text of your paper.

Placement of tables and figures

There are two options for the placement of tables and figures in an APA Style paper. The first option is to place all tables and figures on separate pages after the reference list. The second option is to embed each table and figure within the text after its first callout. This guide describes options for the placement of tables and figures embedded in the text. If your instructor requires tables and figures to be placed at the end of the paper, see the table and figure guidelines and the sample professional paper .

Call out (mention) the table or figure in the text before embedding it (e.g., write “see Figure 1” or “Table 1 presents”). You can place the table or figure after the callout either at the bottom of the page, at the top of the next page, or by itself on the next page. Avoid placing tables and figures in the middle of the page.

Embedding at the bottom of the page

Include a callout to the table or figure in the text before that table or figure. Add a blank double-spaced line between the text and the table or figure at the bottom of the page.

Embedding at the top of the page

Include a callout to the table in the text on the previous page before that table or figure. The table or figure then appears at the top of the next page. Add a blank double-spaced line between the end of the table or figure and the text that follows.

Embedding on its own page

Embed long tables or large figures on their own page if needed. The text continues on the next page.

Reference list setup

Reference list elements.

The reference list consists of the “References” section label and the alphabetical list of references. View reference examples on the APA Style website. Consult Chapter 10 in both the Concise Guide and Publication Manual for even more examples.

Reference list line spacing

Start the reference list at the top of a new page after the text. Double-space the entire reference list (both within and between entries).

Reference list alignment

Center the “References” label. Apply a hanging indent of 0.5-in. to all reference list entries. Create the hanging indent using your word-processing program; do not manually hit the enter and tab keys.

Reference list font

Bold the “References” label at the top of the first page of references. Use italics within reference list entries on either the title (e.g., webpages, books, reports) or on the source (e.g., journal articles, edited book chapters).

Final checks

Check page order.

• Start each section on a new page.
• Arrange pages in the following order:
• Title page (page 1).
• Text (starts on page 2).
• Reference list (starts on a new page after the text).

Check headings

• Check that headings accurately reflect the content in each section.
• Start each main section with a Level 1 heading.
• Use Level 2 headings for subsections of the introduction.
• Use the same level of heading for sections of equal importance.
• Avoid having only one subsection within a section (have two or more, or none).

Check assignment instructions

• Remember that instructors’ guidelines supersede APA Style.
• Students should check their assignment guidelines or rubric for specific content to include in their papers and to make sure they are meeting assignment requirements.

Tips for better writing

• Ask for feedback on your paper from a classmate, writing center tutor, or instructor.
• Budget time to implement suggestions.
• Use spell-check and grammar-check to identify potential errors, and then manually check those flagged.
• Proofread the paper by reading it slowly and carefully aloud to yourself.
• Consult your university writing center if you need extra help.

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The 3 Popular Essay Formats: Which Should You Use?

General Education

Not sure which path your essay should follow? Formatting an essay may not be as interesting as choosing a topic to write about or carefully crafting elegant sentences, but it’s an extremely important part of creating a high-quality paper. In this article, we’ll explain essay formatting rules for three of the most popular essay styles: MLA, APA, and Chicago.

For each, we’ll do a high-level overview of what your essay’s structure and references should look like, then we include a comparison chart with nitty-gritty details for each style, such as which font you should use for each and whether they’re a proponent of the Oxford comma. We also include information on why essay formatting is important and what you should do if you’re not sure which style to use.

Why Is Your Essay Format Important?

Does it really matter which font size you use or exactly how you cite a source in your paper? It can! Style formats were developed as a way to standardize how pieces of writing and their works cited lists should look. 

Why is this necessary? Imagine you’re a teacher, researcher, or publisher who reviews dozens of papers a week. If the papers didn’t follow the same formatting rules, you could waste a lot of time trying to figure out which sources were used, if certain information is a direct quote or paraphrased, even who the paper’s author is. Having essay formatting rules to follow makes things easier for everyone involved. Writers can follow a set of guidelines without trying to decide for themselves which formatting choices are best, and readers don’t need to go hunting for the information they’re trying to find.

Next, we’ll discuss the three most common style formats for essays.

MLA Essay Format

MLA style was designed by the Modern Language Association, and it has become the most popular college essay format for students writing papers for class. It was originally developed for students and researchers in the literature and language fields to have a standardized way of formatting their papers, but it is now used by people in all disciplines, particularly humanities. MLA is often the style teachers prefer their students to use because it has simple, clear rules to follow without extraneous inclusions often not needed for school papers. For example, unlike APA or Chicago styles, MLA doesn’t require a title page for a paper, only a header in the upper left-hand corner of the page.

MLA style doesn’t have any specific requirements for how to write your essay, but an MLA format essay will typically follow the standard essay format of an introduction (ending with a thesis statement), several body paragraphs, and a conclusion.

One of the nice things about creating your works cited for MLA is that all references are structured the same way, regardless of whether they’re a book, newspaper, etc. It’s the only essay format style that makes citing references this easy! Here is a guide on how to cite any source in MLA format. When typing up your works cited, here are a few MLA format essay rules to keep in mind:

• The works cited page should be the last paper of your paper.
• This page should still be double-spaced and include the running header of your last name and page number.
• It should begin with “Works Cited” at the top of the page, centered.
• Your works cited should be organized in alphabetical order, based on the first word of the citation.

APA Essay Format

APA stands for the American Psychological Association. This format type is most often used for research papers, specifically those in behavioral sciences (such as psychology and neuroscience) and social sciences (ranging from archeology to economics). Because APA is often used for more research-focused papers, they have a more specific format to follow compared to, say, MLA style.

All APA style papers begin with a title page, which contains the title of the paper (in capital letters), your name, and your institutional affiliation (if you’re a student, then this is simply the name of the school you attend). The APA recommends the title of your paper not be longer than 12 words.

After your title page, your paper begins with an abstract. The abstract is a single paragraph, typically between 150 to 250 words, that sums up your research. It should include the topic you’re researching, research questions, methods, results, analysis, and a conclusion that touches on the significance of the research. Many people find it easier to write the abstract last, after completing the paper.

After the abstract comes the paper itself. APA essay format recommends papers be short, direct, and make their point clearly and concisely. This isn’t the time to use flowery language or extraneous descriptions. Your paper should include all the sections mentioned in the abstract, each expanded upon.

Following the paper is the list of references used. Unlike MLA style, in APA essay format, every source type is referenced differently. So the rules for referencing a book are different from those for referencing a journal article are different from those referencing an interview. Here’s a guide for how to reference different source types in APA format . Your references should begin on a new page that says “REFERENCES” at the top, centered. The references should be listed in alphabetical order.

Chicago Essay Format

Chicago style (sometimes referred to as “Turabian style”) was developed by the University of Chicago Press and is typically the least-used by students of the three major essay style formats. The Chicago Manual of Style (currently on its 17th edition) contains within its 1000+ pages every rule you need to know for this style. This is a very comprehensive style, with a rule for everything. It’s most often used in history-related fields, although many people refer to The Chicago Manual of Style for help with a tricky citation or essay format question. Many book authors use this style as well.

Like APA, Chicago style begins with a title page, and it has very specific format rules for doing this which are laid out in the chart below. After the title page may come an abstract, depending on whether you’re writing a research paper or not. Then comes the essay itself. The essay can either follow the introduction → body → conclusion format of MLA or the different sections included in the APA section. Again, this depends on whether you’re writing a paper on research you conducted or not.

Unlike MLA or APA, Chicago style typically uses footnotes or endnotes instead of in-text or parenthetical citations. You’ll place the superscript number at the end of the sentence (for a footnote) or end of the page (for an endnote), then have an abbreviated source reference at the bottom of the page. The sources will then be fully referenced at the end of the paper, in the order of their footnote/endnote numbers. The reference page should be titled “Bibliography” if you used footnotes/endnotes or “References” if you used parenthetical author/date in-text citations.

Comparison Chart

Below is a chart comparing different formatting rules for APA, Chicago, and MLA styles.

How Should You Format Your Essay If Your Teacher Hasn’t Specified a Format?

What if your teacher hasn’t specified which essay format they want you to use? The easiest way to solve this problem is simply to ask your teacher which essay format they prefer. However, if you can’t get ahold of them or they don’t have a preference, we recommend following MLA format. It’s the most commonly-used essay style for students writing papers that aren’t based on their own research, and its formatting rules are general enough that a teacher of any subject shouldn’t have a problem with an MLA format essay. The fact that this style has one of the simplest sets of rules for citing sources is an added bonus!

What's Next?

Thinking about taking an AP English class? Read our guide on AP English classes to learn whether you should take AP English Language or AP English Literature (or both!)

Compound sentences are an importance sentence type to know. Read our guide on compound sentences for everything you need to know about compound, complex, and compound-complex sentences.

Need ideas for a research paper topic? Our guide to research paper topics has over 100 topics in ten categories so you can be sure to find the perfect topic for you.

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Christine graduated from Michigan State University with degrees in Environmental Biology and Geography and received her Master's from Duke University. In high school she scored in the 99th percentile on the SAT and was named a National Merit Finalist. She has taught English and biology in several countries.

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Essay and dissertation writing skills

Planning your essay

Writing your introduction

Structuring your essay

• Writing essays in science subjects
• Brief video guides to support essay planning and writing
• Writing extended essays and dissertations
• Planning your dissertation writing time

Structuring your dissertation

• Top tips for writing longer pieces of work

Advice on planning and writing essays and dissertations

University essays differ from school essays in that they are less concerned with what you know and more concerned with how you construct an argument to answer the question. This means that the starting point for writing a strong essay is to first unpick the question and to then use this to plan your essay before you start putting pen to paper (or finger to keyboard).

A really good starting point for you are these short, downloadable Tips for Successful Essay Writing and Answering the Question resources. Both resources will help you to plan your essay, as well as giving you guidance on how to distinguish between different sorts of essay questions. 

You may find it helpful to watch this seven-minute video on six tips for essay writing which outlines how to interpret essay questions, as well as giving advice on planning and structuring your writing:

Different disciplines will have different expectations for essay structure and you should always refer to your Faculty or Department student handbook or course Canvas site for more specific guidance.

However, broadly speaking, all essays share the following features:

Essays need an introduction to establish and focus the parameters of the discussion that will follow. You may find it helpful to divide the introduction into areas to demonstrate your breadth and engagement with the essay question. You might define specific terms in the introduction to show your engagement with the essay question; for example, ‘This is a large topic which has been variously discussed by many scientists and commentators. The principal tension is between the views of X and Y who define the main issues as…’ Breadth might be demonstrated by showing the range of viewpoints from which the essay question could be considered; for example, ‘A variety of factors including economic, social and political, influence A and B. This essay will focus on the social and economic aspects, with particular emphasis on…..’

Watch this two-minute video to learn more about how to plan and structure an introduction:

The main body of the essay should elaborate on the issues raised in the introduction and develop an argument(s) that answers the question. It should consist of a number of self-contained paragraphs each of which makes a specific point and provides some form of evidence to support the argument being made. Remember that a clear argument requires that each paragraph explicitly relates back to the essay question or the developing argument.

• Conclusion: An essay should end with a conclusion that reiterates the argument in light of the evidence you have provided; you shouldn’t use the conclusion to introduce new information.
• References: You need to include references to the materials you’ve used to write your essay. These might be in the form of footnotes, in-text citations, or a bibliography at the end. Different systems exist for citing references and different disciplines will use various approaches to citation. Ask your tutor which method(s) you should be using for your essay and also consult your Department or Faculty webpages for specific guidance in your discipline. 

Essay writing in science subjects

If you are writing an essay for a science subject you may need to consider additional areas, such as how to present data or diagrams. This five-minute video gives you some advice on how to approach your reading list, planning which information to include in your answer and how to write for your scientific audience – the video is available here:

A PDF providing further guidance on writing science essays for tutorials is available to download.

Short videos to support your essay writing skills

There are many other resources at Oxford that can help support your essay writing skills and if you are short on time, the Oxford Study Skills Centre has produced a number of short (2-minute) videos covering different aspects of essay writing, including:

• Approaching different types of essay questions  
• Structuring your essay  
• Writing an introduction  
• Making use of evidence in your essay writing  
• Writing your conclusion

Extended essays and dissertations

Longer pieces of writing like extended essays and dissertations may seem like quite a challenge from your regular essay writing. The important point is to start with a plan and to focus on what the question is asking. A PDF providing further guidance on planning Humanities and Social Science dissertations is available to download.

Planning your time effectively

Try not to leave the writing until close to your deadline, instead start as soon as you have some ideas to put down onto paper. Your early drafts may never end up in the final work, but the work of committing your ideas to paper helps to formulate not only your ideas, but the method of structuring your writing to read well and conclude firmly.

Although many students and tutors will say that the introduction is often written last, it is a good idea to begin to think about what will go into it early on. For example, the first draft of your introduction should set out your argument, the information you have, and your methods, and it should give a structure to the chapters and sections you will write. Your introduction will probably change as time goes on but it will stand as a guide to your entire extended essay or dissertation and it will help you to keep focused.

The structure of  extended essays or dissertations will vary depending on the question and discipline, but may include some or all of the following:

• The background information to - and context for - your research. This often takes the form of a literature review.
• Explanation of the focus of your work.
• Explanation of the value of this work to scholarship on the topic.
• List of the aims and objectives of the work and also the issues which will not be covered because they are outside its scope.

The main body of your extended essay or dissertation will probably include your methodology, the results of research, and your argument(s) based on your findings.

The conclusion is to summarise the value your research has added to the topic, and any further lines of research you would undertake given more time or resources. 

Tips on writing longer pieces of work

Approaching each chapter of a dissertation as a shorter essay can make the task of writing a dissertation seem less overwhelming. Each chapter will have an introduction, a main body where the argument is developed and substantiated with evidence, and a conclusion to tie things together. Unlike in a regular essay, chapter conclusions may also introduce the chapter that will follow, indicating how the chapters are connected to one another and how the argument will develop through your dissertation.

For further guidance, watch this two-minute video on writing longer pieces of work . 

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Learn the Standard Essay Format: MLA, APA, Chicago Styles

Being able to write an essay is a vital part of any student's education. However, it's not just about linearly listing ideas. A lot of institutions will require a certain format that your paper must follow; prime examples would be one of a basic essay format like MLA, the APA, and the Chicago formats. This article will explain the differences between the MLA format, the APA format, and the Chicago format. The application of these could range from high school to college essays, and they stand as the standard of college essay formatting. EssayPro — dissertation services , that will help to make a difference!

What is an Essay Format: Structure

Be it an academic, informative or a specific extended essay - structure is essential. For example, the IB extended essay has very strict requirements that are followed by an assigned academic style of writing (primarily MLA, APA, or Chicago):

This outline format for an extended essay is a great example to follow when writing a research essay, and sustaining a proper research essay format - especially if it is based on the MLA guidelines. It is vital to remember that the student must keep track of their resources to apply them to each step outlined above easily. And check out some tips on how to write an essay introduction .

Lost in the Labyrinth of Essay Formatting?

Navigate the complexities of essay structures with ease. Let our experts guide your paper to the format it deserves!

How to Format an Essay (MLA)

To write an essay in MLA format, one must follow a basic set of guidelines and instructions. This is a step by step from our business essay writing service.

Essay in MLA Format Example

Mla vs. apa.

Before we move on to the APA essay format, it is important to distinguish the two types of formatting. Let’s go through the similarities first:

• The formatting styles are similar: spacing, citation, indentation.
• All of the information that is used within the essay must be present within the works cited page (in APA, that’s called a reference page)
• Both use the parenthetical citations within the body of the paper, usually to show a certain quote or calculation.
• Citations are listed alphabetically on the works cited / reference page.

What you need to know about the differences is not extensive, thankfully:

• MLA style is mostly used in humanities, while APA style is focused more on social sciences. The list of sources has a different name (works cited - MLA / references - APA)
• Works cited differ on the way they display the name of the original content (MLA -> Yorke, Thom / APA -> Yorke T.)
• When using an in-text citation, and the author’s name is listed within the sentence, place the page number found at the end: “Yorke believes that Creep was Radiohead’s worst song. (4).” APA, on the other hand, requires that a year is to be inserted: “According to Yorke (2013), Creep was a mess.”

Alright, let’s carry over to the APA style specifics.

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How to format an essay (apa).

The APA scheme is one of the most common college essay formats, so being familiar with its requirements is crucial. In a basic APA format structure, we can apply a similar list of guidelines as we did in the MLA section:

If you ask yourself how to format an essay, you can always turn to us and request to write or rewrite essay in APA format if you find it difficult or don't have time.

Note that some teachers and professors may request deviations from some of the characteristics that the APA format originally requires, such as those listed above.

If you think: 'I want someone write a research paper for me ', you can do it at Essaypro.

Essay in APA Format Example

Apa format chronobiology, chicago style.

The usage of Chicago style is prevalent in academic writing that focuses on the source of origin. This means that precise citations and footnotes are key to a successful paper.

Chicago Style Essay Format

The same bullet point structure can be applied to the Chicago essay format.

Tips for Writing an Academic Paper

There isn’t one proper way of writing a paper, but there are solid guidelines to sustain a consistent workflow. Be it a college application essay, a research paper, informative essay, etc. There is a standard essay format that you should follow. For easier access, the following outline will be divided into steps:

Choose a Good Topic

A lot of students struggle with picking a good topic for their essays. The topic you choose should be specific enough so you can explore it in its entirety and hit your word limit if that’s a variable you worry about. With a good topic that should not be a problem. On the other hand, it should not be so broad that some resources would outweigh the information you could squeeze into one paper. Don’t be too specific, or you will find that there is a shortage of information, but don’t be too broad or you will feel overwhelmed. Don’t hesitate to ask your instructor for help with your essay writing.

Start Research as Soon as Possible

Before you even begin writing, make sure that you are acquainted with the information that you are working with. Find compelling arguments and counterpoints, trivia, facts, etc. The sky is the limit when it comes to gathering information.

Pick out Specific, Compelling Resources

When you feel acquainted with the subject, you should be able to have a basic conversation on the matter. Pick out resources that have been bookmarked, saved or are very informative and start extracting information. You will need all you can get to put into the citations at the end of your paper. Stash books, websites, articles and have them ready to cite. See if you can subtract or expand your scope of research.

Create an Outline

Always have a plan. This might be the most important phase of the process. If you have a strong essay outline and you have a particular goal in mind, it’ll be easy to refer to it when you might get stuck somewhere in the middle of the paper. And since you have direct links from the research you’ve done beforehand, the progress is guaranteed to be swift. Having a list of keywords, if applicable, will surely boost the informational scope. With keywords specific to the subject matter of each section, it should be much easier to identify its direction and possible informational criteria.

Write a Draft

Before you jot anything down into the body of your essay, make sure that the outline has enough information to back up whatever statement you choose to explore. Do not be afraid of letting creativity into your paper (within reason, of course) and explore the possibilities. Start with a standard 5 paragraph structure, and the content will come with time.

Ask for a Peer Review of Your Academic Paper

Before you know it, the draft is done, and it’s ready to be sent out for peer review. Ask a classmate, a relative or even a specialist if they are willing to contribute. Get as much feedback as you possibly can and work on it.

Final Draft

Before handing in the final draft, go over it at least one more time, focusing on smaller mistakes like grammar and punctuation. Make sure that what you wrote follows proper essay structure. Learn more about argumentative essay structure on our blog. If you need a second pair of eyes, get help from our service.

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What Is Essay Format?

How to format a college essay, how to write an essay in mla format.

is an expert in nursing and healthcare, with a strong background in history, law, and literature. Holding advanced degrees in nursing and public health, his analytical approach and comprehensive knowledge help students navigate complex topics. On EssayPro blog, Adam provides insightful articles on everything from historical analysis to the intricacies of healthcare policies. In his downtime, he enjoys historical documentaries and volunteering at local clinics.

Academic writing

• Thinking about grammar
• Correct punctuation
• Introduction

Write formally and with clarity

Write concisely and with precision, write for a purpose.

• Descriptive, analytical and reflective writing
• Effective proof reading

Useful links for academic writing

• Study Advice Helping students to achieve study success with guides, video tutorials, seminars and appointments.
• Improve your understanding of grammar and punctuation an excellent site with clear explanations and plenty of online exercises to test your understanding (University of Bristol).
• Academic Phrasebank Use this site for examples of linking phrases and ways to refer to sources.
• Learn English (British Council) High quality resources to help improve your English
• English for Uni (University of Adelaide) Engaging learning resources which aim to make difficult grammar and academic writing concepts easier to understand
• Grammar Resource Course on aspects of English grammar which are often a problem for students (University of Hull)
• English for Academic Purposes: Grammar Detailed explanation of how English grammar works with lots of exercises to put your knowledge into practice.

- formal, because informal writing is not always understood in the same way by every reader;

- structured, because complex ideas need to be controlled to produce an unambiguous statement;

- precise, so that none of its ideas can be challenged;

- appropriate, so that it communicates to its audience in the most effective way.

As different subject areas have their own conventions, do refer to programme handbooks for specialist guidance. You can also look at publications, such as research journals, in your area to see their writing style. If English is not your first language, or you would like to access more information and activities on academic writing, you can also get more advice from the links below. If you are a University of Reading student and English is not your first language, the Academic English Programme (AEP) provides training courses in academic writing skills, speaking skills, and pronunciation practice.

• Academic English Programme (AEP) If you are studying in English as a second or additional language, the Academic English Programme offers courses, webinars and 1:1 consultations to help you improve your academic English while you study. The Academic English Programme (AEP) is free to all fee-paying international/EU students.

Writing should be formal, but it does not need to be pompous. To maintain formality, there are various colloquialisms and shortened forms to avoid:

Avoid shortened forms:

Shouldn't, it's for it is

Avoid popular phrases or cliches such as:

at the end of the day; in a nutshell; when it comes to the crunch

Replace with: finally, in summary, in a crisis

Avoid casual everyday words   such as :

really, okay, maybe.

Correct use of grammar and punctuation is important. They show that you care about your work and have adopted a disciplined attitude to writing academically. They also help to make sure your meaning is understood. The most common mistakes by inexperienced writers include:

• incomplete sentences (missing a verb or needing information in the previous sentence to make sense;
• the wrong use of semicolons and colons;
• the wrong use of apostrophes (check whether the s is there to indicate possession or a plural);
• nouns and verbs where singular /plural do not agree (try proof reading aloud to spot this);
• and inconsistent use of tenses (always use the past tense when you are reporting on something that was done).

See the pages on Grammar and Punctuation in this guide for more on this.

Good writing makes a point clearly and may illustrate it to help the reader's understanding. To avoid rambling, plan the points that you wish to convey and the evidence that you will use to illustrate. Include only necessary detail.

When presenting a point of view, such as a line of argument for an essay, decide on the main points that you want to communicate. Plan one main point per paragraph. A paragraph can be planned (like a mini-essay) using the PEIL format:

P: Sentence introducing the point with any necessary detail.

E: Illustration of point using evidence : research example, case study, figures, etc.

I: Interpretation of the evidence. What does it mean?

L: Concluding sentence summing up the point and linking to the question or your argument.

Where  abbreviations and acronyms  are required to avoid repetition, ensure that, on first mention, the unabbreviated term appears together with the abbreviation or acronym, for example:

First mention: "An article in the American Journal of Philology (AJPh) reported..."

Subsequent mention: "Writing in the AJPh, Brown concluded that..."

Do not be tempted to use complex language or expressions that are not your own, just to make your writing appear "academic". Use straightforward language. Your reader needs to understand the information or ideas that you are conveying.

Communicate succinctly without losing vital information or meaning. It is often easier to write fluently and then to edit out unnecessary words and phrases.

Some academic writing, such as scientific research methodology, needs to be especially precise. A reader may need to have all the information required to understand exact conditions of a scientific study and to replicate it. Using simple sentences can be helpful.

Avoid using non-quantifiable descriptions, such as:

The company's production rate was high <--replace with--> The company produced 16,00 units per week.

The wind was strong <--replace with--> The wind measured 6 on the Beaufort scale.

Structure is also important in academic writing - it helps to make your ideas clear, guides the reader's comprehension and can strengthen your arguments. Some academic writing, such as scientific reports, has a given structure. Just find out what is required under each heading and keep to it. Other writing (such as essays) requires the writer to select and organise the material they are writing and so develop a structure.

Usually in the introduction the writer sets out the structure so that the reader knows what to expect and the order in which it will be presented. The order in which information is presented should be logical so that the reader can follow the thinking, ideally with just one point or idea per paragraph. In addition the ideas should flow or be linked so that the reader is drawn through an explanation or argument, rather than stopping and starting at each new point.The conclusion to the piece should draw together all the points or ideas and come to a conclusion.

Academic writing has a purpose. It may provide background information, the results of other peoples' research, the critique of other peoples' research, your own research findings, your own ideas based on academic research conducted by others, etc. It may be a combination of a few of these.

• Decide on your purpose and what you intend to convey. If there is a brief, follow it. If there is a given question, make sure that you answer what has been asked. Write down your main points.(Mind-mapping can help with this.)
• Decide on the audience for whom you are writing. If you are writing a university assignment, pretend that you are writing for an intelligent colleague from a related academic field, rather than for your tutor who knows more about the topic.

For most subject areas the writing is expected to be objective. For this the first person (I, we, me, my) should be avoided.

So      I analysed the data     becomes    The data was analysed

However, writing passively isn't always suitable. For instance, if you are asked to write a reflective piece, you will need to refer to your own actions and experiences. The important thing is to consider the purpose of your writing - that will help you to decide how to write it.

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Essay writing: Formatting

• Introductions
• Conclusions
• Analysing questions
• Planning & drafting
• Revising & editing
• Proofreading
• Essay writing videos

Jump to content on this page:

Essays are formal documents and should look professional Advice from the Skills Team

Whilst there are no hard rules about how you format essays, there are some conventions and common practices that are best to follow. If you use the settings on this page, you will produce an acceptably formatted essay.

Document layout

Margins - between 2 cm and 2.54 cm (1 inch) all around.

Line spacing - either 1.5 or double-line spacing.

Paragraph spacing - either 1 clear line between or at least 8 pt space after each paragraph (more if double-line spaced)

Alignment - left aligned (fully justified with a straight right-edge is not recommended as this reduces readability and accessibility). Some longer essays may require subheadings which should also be left-aligned.

Indents - no indents on first lines of paragraphs are needed.

It is also good practice to put your student number and module number in the header of the document and a page number at the bottom of the page.

Text formatting

Font - the default font that comes with MS Word (currently Calibri) is fine for academic work. You may see persistent advice in handbooks that suggests you should use Times New Roman or Arial. If you prefer these, you can change it - but this is no longer a requirement.

Font size - fonts should be 11 or 12 point.

Font style - headings and subheadings, if they are required (most essays will not use them), are usually formatted in bold and should be at least 2 point sizes larger than the standard text. Underlining should be avoided as this is seen as rather dated. Some text can be formatted in italics - see our page  Italics, when to use them , for guidance.

Shorter quotations in the text do not need to be italicised and should have double-quotations marks "like this" to indicate they are direct quotations. Longer quotations (what counts as this differs depending on your referencing style) should be created in their own paragraph, single spaced and indented by 1cm from both left and right margins:

For example:

Graduate attributes for employability are described as:

a set of achievements – skills, understandings and personal attributes – that makes graduates more likely to gain employment and be successful in their chosen occupations, which benefits themselves, the workforce, the community and the economy. (Yorke, 2006)

The main change in this definition compared to the earlier definition of graduate attributes from Bowden (2000) is that that the attributes are no longer ...

UoH Harvard/APA

Your reference list should be in alphabetical order (by author surname) and single line spaced. There should be a clear line space (or at least 6 pt space) between each reference. All references should be left-aligned with no indentation. For information about how to format individual references, see the Harvard Hull Referencing Guide.

UoH Footnotes

Your reference list should be in alphabetical order (by first author surname) and single line spaced.  All references should be left-aligned and have a hanging indent (all but the first line are indented by approx. 1cm). For information about how to format individual references, see the  Footnotes Hull Referencing Guide.

Other referencing styles

Please see your individual departmental guidance.

We provide here a Microsoft Word template that can be used for your essays. It has the correct layout and formatting, including useful styles.

• Essay template

Download this template to somewhere you can access easily. When you click to open it, it will open a new document based on the template , leaving the original intact.

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• USC Libraries
• Research Guides

Organizing Your Social Sciences Research Paper

• Academic Writing Style
• Purpose of Guide
• Design Flaws to Avoid
• Independent and Dependent Variables
• Glossary of Research Terms
• Reading Research Effectively
• Narrowing a Topic Idea
• Broadening a Topic Idea
• Extending the Timeliness of a Topic Idea
• Applying Critical Thinking
• Choosing a Title
• Making an Outline
• Paragraph Development
• Research Process Video Series
• Executive Summary
• The C.A.R.S. Model
• Background Information
• The Research Problem/Question
• Theoretical Framework
• Citation Tracking
• Content Alert Services
• Evaluating Sources
• Primary Sources
• Secondary Sources
• Tiertiary Sources
• Scholarly vs. Popular Publications
• Qualitative Methods
• Quantitative Methods
• Insiderness
• Using Non-Textual Elements
• Limitations of the Study
• Common Grammar Mistakes
• Writing Concisely
• Avoiding Plagiarism
• Footnotes or Endnotes?
• Further Readings
• Generative AI and Writing
• USC Libraries Tutorials and Other Guides
• Bibliography

Academic writing refers to a style of expression that researchers use to define the intellectual boundaries of their disciplines and specific areas of expertise. Characteristics of academic writing include a formal tone, use of the third-person rather than first-person perspective (usually), a clear focus on the research problem under investigation, and precise word choice. Like specialist languages adopted in other professions, such as, law or medicine, academic writing is designed to convey agreed meaning about complex ideas or concepts within a community of scholarly experts and practitioners.

Academic Writing. Writing Center. Colorado Technical College; Hartley, James. Academic Writing and Publishing: A Practical Guide . New York: Routledge, 2008; Ezza, El-Sadig Y. and Touria Drid. T eaching Academic Writing as a Discipline-Specific Skill in Higher Education . Hershey, PA: IGI Global, 2020.

Importance of Good Academic Writing

The accepted form of academic writing in the social sciences can vary considerable depending on the methodological framework and the intended audience. However, most college-level research papers require careful attention to the following stylistic elements:

I.  The Big Picture Unlike creative or journalistic writing, the overall structure of academic writing is formal and logical. It must be cohesive and possess a logically organized flow of ideas; this means that the various parts are connected to form a unified whole. There should be narrative links between sentences and paragraphs so that the reader is able to follow your argument. The introduction should include a description of how the rest of the paper is organized and all sources are properly cited throughout the paper.

II.  Tone The overall tone refers to the attitude conveyed in a piece of writing. Throughout your paper, it is important that you present the arguments of others fairly and with an appropriate narrative tone. When presenting a position or argument that you disagree with, describe this argument accurately and without loaded or biased language. In academic writing, the author is expected to investigate the research problem from an authoritative point of view. You should, therefore, state the strengths of your arguments confidently, using language that is neutral, not confrontational or dismissive.

III.  Diction Diction refers to the choice of words you use. Awareness of the words you use is important because words that have almost the same denotation [dictionary definition] can have very different connotations [implied meanings]. This is particularly true in academic writing because words and terminology can evolve a nuanced meaning that describes a particular idea, concept, or phenomenon derived from the epistemological culture of that discipline [e.g., the concept of rational choice in political science]. Therefore, use concrete words [not general] that convey a specific meaning. If this cannot be done without confusing the reader, then you need to explain what you mean within the context of how that word or phrase is used within a discipline.

IV.  Language The investigation of research problems in the social sciences is often complex and multi- dimensional . Therefore, it is important that you use unambiguous language. Well-structured paragraphs and clear topic sentences enable a reader to follow your line of thinking without difficulty. Your language should be concise, formal, and express precisely what you want it to mean. Do not use vague expressions that are not specific or precise enough for the reader to derive exact meaning ["they," "we," "people," "the organization," etc.], abbreviations like 'i.e.'  ["in other words"], 'e.g.' ["for example"], or 'a.k.a.' ["also known as"], and the use of unspecific determinate words ["super," "very," "incredible," "huge," etc.].

V.  Punctuation Scholars rely on precise words and language to establish the narrative tone of their work and, therefore, punctuation marks are used very deliberately. For example, exclamation points are rarely used to express a heightened tone because it can come across as unsophisticated or over-excited. Dashes should be limited to the insertion of an explanatory comment in a sentence, while hyphens should be limited to connecting prefixes to words [e.g., multi-disciplinary] or when forming compound phrases [e.g., commander-in-chief]. Finally, understand that semi-colons represent a pause that is longer than a comma, but shorter than a period in a sentence. In general, there are four grammatical uses of semi-colons: when a second clause expands or explains the first clause; to describe a sequence of actions or different aspects of the same topic; placed before clauses which begin with "nevertheless", "therefore", "even so," and "for instance”; and, to mark off a series of phrases or clauses which contain commas. If you are not confident about when to use semi-colons [and most of the time, they are not required for proper punctuation], rewrite using shorter sentences or revise the paragraph.

VI.  Academic Conventions Among the most important rules and principles of academic engagement of a writing is citing sources in the body of your paper and providing a list of references as either footnotes or endnotes. The academic convention of citing sources facilitates processes of intellectual discovery, critical thinking, and applying a deliberate method of navigating through the scholarly landscape by tracking how cited works are propagated by scholars over time . Aside from citing sources, other academic conventions to follow include the appropriate use of headings and subheadings, properly spelling out acronyms when first used in the text, avoiding slang or colloquial language, avoiding emotive language or unsupported declarative statements, avoiding contractions [e.g., isn't], and using first person and second person pronouns only when necessary.

VII.  Evidence-Based Reasoning Assignments often ask you to express your own point of view about the research problem. However, what is valued in academic writing is that statements are based on evidence-based reasoning. This refers to possessing a clear understanding of the pertinent body of knowledge and academic debates that exist within, and often external to, your discipline concerning the topic. You need to support your arguments with evidence from scholarly [i.e., academic or peer-reviewed] sources. It should be an objective stance presented as a logical argument; the quality of the evidence you cite will determine the strength of your argument. The objective is to convince the reader of the validity of your thoughts through a well-documented, coherent, and logically structured piece of writing. This is particularly important when proposing solutions to problems or delineating recommended courses of action.

VIII.  Thesis-Driven Academic writing is “thesis-driven,” meaning that the starting point is a particular perspective, idea, or position applied to the chosen topic of investigation, such as, establishing, proving, or disproving solutions to the questions applied to investigating the research problem. Note that a problem statement without the research questions does not qualify as academic writing because simply identifying the research problem does not establish for the reader how you will contribute to solving the problem, what aspects you believe are most critical, or suggest a method for gathering information or data to better understand the problem.

IX.  Complexity and Higher-Order Thinking Academic writing addresses complex issues that require higher-order thinking skills applied to understanding the research problem [e.g., critical, reflective, logical, and creative thinking as opposed to, for example, descriptive or prescriptive thinking]. Higher-order thinking skills include cognitive processes that are used to comprehend, solve problems, and express concepts or that describe abstract ideas that cannot be easily acted out, pointed to, or shown with images. Think of your writing this way: One of the most important attributes of a good teacher is the ability to explain complexity in a way that is understandable and relatable to the topic being presented during class. This is also one of the main functions of academic writing--examining and explaining the significance of complex ideas as clearly as possible.  As a writer, you must adopt the role of a good teacher by summarizing complex information into a well-organized synthesis of ideas, concepts, and recommendations that contribute to a better understanding of the research problem.

Academic Writing. Writing Center. Colorado Technical College; Hartley, James. Academic Writing and Publishing: A Practical Guide . New York: Routledge, 2008; Murray, Rowena  and Sarah Moore. The Handbook of Academic Writing: A Fresh Approach . New York: Open University Press, 2006; Johnson, Roy. Improve Your Writing Skills . Manchester, UK: Clifton Press, 1995; Nygaard, Lynn P. Writing for Scholars: A Practical Guide to Making Sense and Being Heard . Second edition. Los Angeles, CA: Sage Publications, 2015; Silvia, Paul J. How to Write a Lot: A Practical Guide to Productive Academic Writing . Washington, DC: American Psychological Association, 2007; Style, Diction, Tone, and Voice. Writing Center, Wheaton College; Sword, Helen. Stylish Academic Writing . Cambridge, MA: Harvard University Press, 2012.

Strategies for...

Understanding Academic Writing and Its Jargon

The very definition of research jargon is language specific to a particular community of practitioner-researchers . Therefore, in modern university life, jargon represents the specific language and meaning assigned to words and phrases specific to a discipline or area of study. For example, the idea of being rational may hold the same general meaning in both political science and psychology, but its application to understanding and explaining phenomena within the research domain of a each discipline may have subtle differences based upon how scholars in that discipline apply the concept to the theories and practice of their work.

Given this, it is important that specialist terminology [i.e., jargon] must be used accurately and applied under the appropriate conditions . Subject-specific dictionaries are the best places to confirm the meaning of terms within the context of a specific discipline. These can be found by either searching in the USC Libraries catalog by entering the disciplinary and the word dictionary [e.g., sociology and dictionary] or using a database such as Credo Reference [a curated collection of subject encyclopedias, dictionaries, handbooks, guides from highly regarded publishers] . It is appropriate for you to use specialist language within your field of study, but you should avoid using such language when writing for non-academic or general audiences.

Problems with Opaque Writing

A common criticism of scholars is that they can utilize needlessly complex syntax or overly expansive vocabulary that is impenetrable or not well-defined. When writing, avoid problems associated with opaque writing by keeping in mind the following:

1.   Excessive use of specialized terminology . Yes, it is appropriate for you to use specialist language and a formal style of expression in academic writing, but it does not mean using "big words" just for the sake of doing so. Overuse of complex or obscure words or writing complicated sentence constructions gives readers the impression that your paper is more about style than substance; it leads the reader to question if you really know what you are talking about. Focus on creating clear, concise, and elegant prose that minimizes reliance on specialized terminology.

2.   Inappropriate use of specialized terminology . Because you are dealing with concepts, research, and data within your discipline, you need to use the technical language appropriate to that area of study. However, nothing will undermine the validity of your study quicker than the inappropriate application of a term or concept. Avoid using terms whose meaning you are unsure of--do not just guess or assume! Consult the meaning of terms in specialized, discipline-specific dictionaries by searching the USC Libraries catalog or the Credo Reference database [see above].

Additional Problems to Avoid

In addition to understanding the use of specialized language, there are other aspects of academic writing in the social sciences that you should be aware of. These problems include:

• Personal nouns . Excessive use of personal nouns [e.g., I, me, you, us] may lead the reader to believe the study was overly subjective. These words can be interpreted as being used only to avoid presenting empirical evidence about the research problem. Limit the use of personal nouns to descriptions of things you actually did [e.g., "I interviewed ten teachers about classroom management techniques..."]. Note that personal nouns are generally found in the discussion section of a paper because this is where you as the author/researcher interpret and describe your work.
• Directives . Avoid directives that demand the reader to "do this" or "do that." Directives should be framed as evidence-based recommendations or goals leading to specific outcomes. Note that an exception to this can be found in various forms of action research that involve evidence-based advocacy for social justice or transformative change. Within this area of the social sciences, authors may offer directives for action in a declarative tone of urgency.
• Informal, conversational tone using slang and idioms . Academic writing relies on excellent grammar and precise word structure. Your narrative should not include regional dialects or slang terms because they can be open to interpretation. Your writing should be direct and concise using standard English.
• Wordiness. Focus on being concise, straightforward, and developing a narrative that does not have confusing language . By doing so, you  help eliminate the possibility of the reader misinterpreting the design and purpose of your study.
• Vague expressions (e.g., "they," "we," "people," "the company," "that area," etc.). Being concise in your writing also includes avoiding vague references to persons, places, or things. While proofreading your paper, be sure to look for and edit any vague or imprecise statements that lack context or specificity.
• Numbered lists and bulleted items . The use of bulleted items or lists should be used only if the narrative dictates a need for clarity. For example, it is fine to state, "The four main problems with hedge funds are:" and then list them as 1, 2, 3, 4. However, in academic writing, this must then be followed by detailed explanation and analysis of each item. Given this, the question you should ask yourself while proofreading is: why begin with a list in the first place rather than just starting with systematic analysis of each item arranged in separate paragraphs? Also, be careful using numbers because they can imply a ranked order of priority or importance. If none exists, use bullets and avoid checkmarks or other symbols.
• Descriptive writing . Describing a research problem is an important means of contextualizing a study. In fact, some description or background information may be needed because you can not assume the reader knows the key aspects of the topic. However, the content of your paper should focus on methodology, the analysis and interpretation of findings, and their implications as they apply to the research problem rather than background information and descriptions of tangential issues.
• Personal experience. Drawing upon personal experience [e.g., traveling abroad; caring for someone with Alzheimer's disease] can be an effective way of introducing the research problem or engaging your readers in understanding its significance. Use personal experience only as an example, though, because academic writing relies on evidence-based research. To do otherwise is simply story-telling.

NOTE:   Rules concerning excellent grammar and precise word structure do not apply when quoting someone.  A quote should be inserted in the text of your paper exactly as it was stated. If the quote is especially vague or hard to understand, consider paraphrasing it or using a different quote to convey the same meaning. Consider inserting the term "sic" in brackets after the quoted text to indicate that the quotation has been transcribed exactly as found in the original source, but the source had grammar, spelling, or other errors. The adverb sic informs the reader that the errors are not yours.

Academic Writing. The Writing Lab and The OWL. Purdue University; Academic Writing Style. First-Year Seminar Handbook. Mercer University; Bem, Daryl J. Writing the Empirical Journal Article. Cornell University; College Writing. The Writing Center. University of North Carolina; Murray, Rowena  and Sarah Moore. The Handbook of Academic Writing: A Fresh Approach . New York: Open University Press, 2006; Johnson, Eileen S. “Action Research.” In Oxford Research Encyclopedia of Education . Edited by George W. Noblit and Joseph R. Neikirk. (New York: Oxford University Press, 2020); Oppenheimer, Daniel M. "Consequences of Erudite Vernacular Utilized Irrespective of Necessity: Problems with Using Long Words Needlessly." Applied Cognitive Psychology 20 (2006): 139-156; Ezza, El-Sadig Y. and Touria Drid. T eaching Academic Writing as a Discipline-Specific Skill in Higher Education . Hershey, PA: IGI Global, 2020; Pernawan, Ari. Common Flaws in Students' Research Proposals. English Education Department. Yogyakarta State University; Style. College Writing. The Writing Center. University of North Carolina; Invention: Five Qualities of Good Writing. The Reading/Writing Center. Hunter College; Sword, Helen. Stylish Academic Writing . Cambridge, MA: Harvard University Press, 2012; What Is an Academic Paper? Institute for Writing Rhetoric. Dartmouth College.

Structure and Writing Style

I. Improving Academic Writing

To improve your academic writing skills, you should focus your efforts on three key areas: 1.   Clear Writing . The act of thinking about precedes the process of writing about. Good writers spend sufficient time distilling information and reviewing major points from the literature they have reviewed before creating their work. Writing detailed outlines can help you clearly organize your thoughts. Effective academic writing begins with solid planning, so manage your time carefully. 2.  Excellent Grammar . Needless to say, English grammar can be difficult and complex; even the best scholars take many years before they have a command of the major points of good grammar. Take the time to learn the major and minor points of good grammar. Spend time practicing writing and seek detailed feedback from professors. Take advantage of the Writing Center on campus if you need help. Proper punctuation and good proofreading skills can significantly improve academic writing [see sub-tab for proofreading you paper ].

Refer to these three basic resources to help your grammar and writing skills:

• A good writing reference book, such as, Strunk and White’s book, The Elements of Style or the St. Martin's Handbook ;
• A college-level dictionary, such as, Merriam-Webster's Collegiate Dictionary ;
• The latest edition of Roget's Thesaurus in Dictionary Form .

3.  Consistent Stylistic Approach . Whether your professor expresses a preference to use MLA, APA or the Chicago Manual of Style or not, choose one style manual and stick to it. Each of these style manuals provide rules on how to write out numbers, references, citations, footnotes, and lists. Consistent adherence to a style of writing helps with the narrative flow of your paper and improves its readability. Note that some disciplines require a particular style [e.g., education uses APA] so as you write more papers within your major, your familiarity with it will improve.

II. Evaluating Quality of Writing

A useful approach for evaluating the quality of your academic writing is to consider the following issues from the perspective of the reader. While proofreading your final draft, critically assess the following elements in your writing.

• It is shaped around one clear research problem, and it explains what that problem is from the outset.
• Your paper tells the reader why the problem is important and why people should know about it.
• You have accurately and thoroughly informed the reader what has already been published about this problem or others related to it and noted important gaps in the research.
• You have provided evidence to support your argument that the reader finds convincing.
• The paper includes a description of how and why particular evidence was collected and analyzed, and why specific theoretical arguments or concepts were used.
• The paper is made up of paragraphs, each containing only one controlling idea.
• You indicate how each section of the paper addresses the research problem.
• You have considered counter-arguments or counter-examples where they are relevant.
• Arguments, evidence, and their significance have been presented in the conclusion.
• Limitations of your research have been explained as evidence of the potential need for further study.
• The narrative flows in a clear, accurate, and well-organized way.

Boscoloa, Pietro, Barbara Arféb, and Mara Quarisaa. “Improving the Quality of Students' Academic Writing: An Intervention Study.” Studies in Higher Education 32 (August 2007): 419-438; Academic Writing. The Writing Lab and The OWL. Purdue University; Academic Writing Style. First-Year Seminar Handbook. Mercer University; Bem, Daryl J. Writing the Empirical Journal Article. Cornell University; Candlin, Christopher. Academic Writing Step-By-Step: A Research-based Approach . Bristol, CT: Equinox Publishing Ltd., 2016; College Writing. The Writing Center. University of North Carolina; Style . College Writing. The Writing Center. University of North Carolina; Invention: Five Qualities of Good Writing. The Reading/Writing Center. Hunter College; Sword, Helen. Stylish Academic Writing . Cambridge, MA: Harvard University Press, 2012; What Is an Academic Paper? Institute for Writing Rhetoric. Dartmouth College.

Writing Tip

Considering the Passive Voice in Academic Writing

In the English language, we are able to construct sentences in the following way: 1.  "The policies of Congress caused the economic crisis." 2.  "The economic crisis was caused by the policies of Congress."

The decision about which sentence to use is governed by whether you want to focus on “Congress” and what they did, or on “the economic crisis” and what caused it. This choice in focus is achieved with the use of either the active or the passive voice. When you want your readers to focus on the "doer" of an action, you can make the "doer"' the subject of the sentence and use the active form of the verb. When you want readers to focus on the person, place, or thing affected by the action, or the action itself, you can make the effect or the action the subject of the sentence by using the passive form of the verb.

Often in academic writing, scholars don't want to focus on who is doing an action, but on who is receiving or experiencing the consequences of that action. The passive voice is useful in academic writing because it allows writers to highlight the most important participants or events within sentences by placing them at the beginning of the sentence.

Use the passive voice when:

• You want to focus on the person, place, or thing affected by the action, or the action itself;
• It is not important who or what did the action;
• You want to be impersonal or more formal.

Form the passive voice by:

• Turning the object of the active sentence into the subject of the passive sentence.
• Changing the verb to a passive form by adding the appropriate form of the verb "to be" and the past participle of the main verb.

NOTE: Consult with your professor about using the passive voice before submitting your research paper. Some strongly discourage its use!

Active and Passive Voice. The Writing Lab and The OWL. Purdue University; Diefenbach, Paul. Future of Digital Media Syllabus. Drexel University; Passive Voice. The Writing Center. University of North Carolina.  

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Academic Essay

Essay generator.

When creating an academic essay , it is very important for you to relay a sensible and clear argument to your target readers. Since academic essays are widely used in the field of education and research, you need to ensure that you do both logical, interesting and informative writing . The items that are commonly seen in an academic essay contain insights, actual occurrences, ideas, and facts.

What is Academic Essay?

An academic essay is a structured form of writing that serves the purpose of presenting and supporting a thesis or argument on a specific topic. It is commonly used in educational settings to assess students’ understanding, analytical skills, and ability to research and convey their findings. An academic essay typically follows a clear format, including an introduction with a thesis statement, body paragraphs that provide evidence and analysis to support the thesis, and a conclusion that summarizes the main points and reinforces the essay’s central argument. This type of essay requires critical thinking and a formal tone, with evidence cited from reputable sources to back up claims made within the text.

Download Academic Essay Bundle

A lot of students tend to think that an academic essay, just like any other  college essay , is something that is too technical or defined. However, you can always write one depending on how you perceive a specific topic of discussion or how you interpret an instance or any other subjects. The samples that we have for you can be a great help if you would like to start writing your academic essay already.

Academic Essay Writing Format/ Outline

1. title page (if required).

Includes the essay’s title, the author’s name, and institutional affiliation.

2. Introduction

Hook : Opens with a statement to grab the reader’s interest. Background Information : Provides context for the topic being discussed. Thesis Statement : Presents the main argument or claim of the essay.

3. Body Paragraphs

Each paragraph should focus on a single idea that supports the thesis, structured as follows:

Topic Sentence : Introduces the main idea of the paragraph. Evidence and Analysis : Includes data, quotes, or examples to support the topic sentence, followed by an explanation of how this evidence supports the thesis. Transition : Connects to the next paragraph or idea.

4. Conclusion

Summary of Main Points : Restates the key arguments or findings presented in the body paragraphs. Restatement of Thesis : Reinforces the essay’s main argument in light of the evidence presented. Closing Thought : Offers a final insight, a call to action, or a suggestion for further research.

Example of Academic Essay Writing

The Impact of Social Media on Communication In the digital age, social media has revolutionized the way we communicate, transcending physical boundaries and transforming social interactions. This essay explores the profound impact of social media on communication, examining both its positive advancements and negative implications. While social media platforms like Facebook, Twitter, and Instagram have enhanced our ability to connect with others, they have also led to a decline in face-to-face interactions and a dilution of personal communication skills. Social media has made it easier than ever to stay connected with friends and family, regardless of geographical distance. A study by Smith and Duggan (2016) found that 75% of internet users utilize social media to maintain relationships with distant family and friends. This widespread use of social media for keeping in touch demonstrates its role as a vital communication tool, bridging the gap between people worldwide. However, the reliance on social media for communication has led to a decrease in the quality of interpersonal interactions. Research by Johnson (2018) indicates a 40% decline in face-to-face conversations among young adults, correlating with increased social media usage. The preference for digital communication over personal interaction suggests a shift in social dynamics, potentially harming relational depth and emotional connections. Moreover, social media has affected our communication skills, particularly among younger generations. A survey by Lee (2019) revealed that 60% of teachers believe social media use has adversely affected students’ writing and verbal communication skills. The informal language and abbreviations common in social media posts and messages are infiltrating academic and professional communications, underscoring the need for a balanced approach to digital interactions. Social media has undeniably transformed communication, offering unparalleled connectivity but also presenting significant challenges. While it fosters global connections, its overuse can undermine personal interactions and communication skills. Balancing social media use with face-to-face communication is crucial for maintaining meaningful relationships and effective communication in the 21st century.

What is an example of academic writing?

Title: The Impact of Climate Change on Biodiversity

Introduction: Climate change, driven primarily by human activities such as the burning of fossil fuels and deforestation, has emerged as a critical global concern. This essay aims to explore the multifaceted impacts of climate change on biodiversity. The effects of rising temperatures, altered weather patterns, and habitat destruction are increasingly evident, with far-reaching consequences for ecosystems and species worldwide.

Body Paragraph: One of the most noticeable consequences of climate change is the shifting geographical ranges of numerous species. Warmer temperatures prompt species to migrate to higher altitudes or latitudes, as they seek habitats that align with their thermal preferences. This phenomenon is evident in various ecosystems, including mountain regions, where alpine plants and animals have progressively moved uphill. These migrations, while adaptive, can disrupt established predator-prey relationships and competition for resources. Such shifts can also lead to reduced biodiversity in lower-altitude regions as some species fail to adapt or relocate successfully.

• Smith, J., & Johnson, A. (2019). Impacts of Climate Change on Alpine Plant Communities. Environmental Studies Journal , 42(3), 256-270.
• Wilson, P., & Davis, R. (2020). Climate-Induced Shifts in Animal Distributions: Evidence from a Decadal Study. Ecology and Evolution , 10(12), 5963-5972.

Conclusion:

In conclusion, climate change exerts profound effects on biodiversity, manifesting through shifts in species distributions, altered ecological relationships, and habitat loss. As global temperatures continue to rise, addressing these impacts becomes increasingly urgent. Conservation efforts, sustainable practices, and international cooperation are essential in mitigating the repercussions of climate change on the world’s diverse ecosystems and species.

Academic Essay Topics with Samples to Edit & Download

• Pollution due to urbanization
• The environmental causes of smoking
• The outcomes of global warming
• Abortion as a controversy
• Causes of obesity in teenagers
• Childhood memories
• Fathers should get equal paternity leave
• Harmful dogs should be euthanized
• How does divorce affects children?
• How does technology affect productivity?
• Importance of preserving threatened species
• Parenting styles and motives
• Political issues in the U.S.
• Romantic relationships
• Should schools abolish homework?
• Violent video games should be banned
• Ways of protecting the environment

Academic Essay Writing Examples & Templates

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10. Sample Academic Essay Format Example

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11. Academic Paper Essay Example

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13. Academic Essay Sample Structure Example

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19. Sample Academic Essay Outline

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Are You Ready and Prepared to Create an Academic Essay?

Different types of academic writing require an individual to have a clear thought process within the entirety of idea development. You have to be focused on what you would like to achieve your final written output so you can incorporate successful guides and processes within the activity. Some of the things that you can talk about in an academic essay include the following:

• Human behavior, characteristics, and emotions
• Community relations
• Natural occurrences
• Language and its effective usages
• Culture and the arts
• Academic researchers
• Relevant cultural phenomenon
• Photography and other artistic undertakings
• Human interactions
• Other subjects that are related to education and academics

Knowing the subject of your article is only one of the initial things that can help you prepare during the writing process. Here are some ways on how you can be ready to write your academic essay:

• You need to have an order of writing that can easily showcase the flow of your thoughts. You must ensure that you can easily connect with your readers or audience so they can respond to the content of your article. Your academic essay should evoke an emotion that is necessary to spark other ideas, opinions and other kinds of responses.
• You need to be aware that academic essays differ depending on the educational or academic discipline where they will be used.   There are certain ways that are necessary to be followed in various fields for an academic essay to be deemed effective. With this, always be mindful of the directions or instructions were given to you by the entity who requires you to write an academic essay.
• You do not need to pattern your writing to the works of others. You can be ready even by just knowing your subject and researching about it. The style of writing that you have can give the most difference to how you write and how you present your work. Always keep in mind that your academic essay should be playful – it must not bore your audience.
• You must think of your academic essay as an enterprise by using scholastic writing approaches. The conversation that you can create with your readers must be relevant to what is happening nowadays or for the study that specific student groups need. Being able to give focus on the relativity of your written work can make it easier for readers to understand why your academic essay is important within the academic field.
• You should ensure that your thesis statement is precise, concise, and strong. When you are in the process of developing your academic essay’s thesis, you need to make sure that you are not just basing your write-up on unreliable information. Always refer to evidence, facts, and real data as it can help you strengthen your claims. More so, do not forget to  reference your essays  when necessary.

Things to Remember When Identifying the Purpose of Your Academic Essay

An academic essay always has to be relevant. It needs to be beneficial to a specific group or to the majority of the academic community. The motive of your essay is very important to be considered as it can identify whether you can be of help to the people who need a particular educational reference. Here are a few things that you need to remember when identifying the purpose of your own academic essay:

• Do not create an academic essay just for the sake of passing it. Your academic essay is more than an assignment or a project. There are some last minute essay writing activities that are done in various fields especially if students think that an academic essay is just a part of their requirements. However, what these students do not know is that an academic essay is a representation of themselves. It showcases the thoughts of the students, what they have learned may it be in class or through self-discovery, and how they are impacted by certain issues and subjects of discussion. This is where the value of a Free Essay and an Informative Essay becomes evident, as both types of essays encourage students to express their understanding and insights on a given topic freely and informatively.
• Be precise with the purpose of your writing. An academic letter is not just a document that can showcase your mastery when it comes to a particular academic subject. It can talk about a specific subject or it can also be a general paper that can provide a lot of information about your experiences and/or insights. This is where the importance of a Self-Introduction Essay comes into play, allowing you to present a personal narrative that reflects your academic journey and achievements. Similarly, an Expository Essay helps in laying out facts and an unbiased analysis of a topic, further enriching the academic discourse. If you will have a precise purpose when writing an academic essay, there is no doubt that your essay will not be pointless.
• Always think of the best case that can help you represent your thoughts. Your style of writing, as well as the entire document’s format and content, can help you realize your ideas. This includes the succinctness and clarity often found in a Short Essay , where the challenge is to convey your thoughts within a limited word count effectively. Similarly, a Scholarship Essay requires you to articulate your achievements and aspirations in a way that resonates with scholarship committees, demonstrating your potential and need for financial support. With this, your point of writing can easily be identified by readers. Being able to present your purpose the best way possible can add up to the success of your academic paper.

Developing an Academic Essay

For you to be able to persuade your readers with the content of your academic essay, there is a need for you to present a structure that can easily identify your claims, arguments, observations, and/or factual presentations. Integrating a Student Essay can demonstrate the personal perspective or learning journey of an individual, making your arguments more relatable. Similarly, incorporating a Travel Essay could enrich your essay by providing unique insights and observations from different cultures or environments. Being clear about how you present your idea is essential for people to see the context of your academic essay.

If you have an organized manner of putting together the concepts of your academic essay, then validating your thesis statement can be more evident. To avoid  common essay mistakes  and other negative factors that can affect your desired output, here is a basic guide on how you can develop your own academic essay:

• Start by creating a strong thesis statement. Identify your stand and make sure to strictly present evidence that can help you claim its authenticity and validity. Reveal evidence after your thesis statement presentation. Your thesis statement serves as your introduction speech . It lets your readers know the topic of your academic essay and what they can expect from the entire article.
• Establish the context of your essay after your thesis statement. The way that you approach your topic can let readers know whether it is the specific approach that they also need for their undertakings. There are different contexts that can be used within the same subject, so you have to make sure that you will be clear when it comes to identifying the part of the topic that you are going to talk about. This clarity can be achieved through a Descriptive Essay , where vivid descriptions and details about the topic can enlighten and engage the reader. Additionally, understanding the Parts of an Essay is crucial in structuring your thoughts and arguments effectively. Limiting your topic discussion can help you give more focus to what is important for your discussion, ensuring that each part contributes meaningfully to the whole.
• Create the next paragraphs based on the data that can support your thesis statement. The body of your academic essay can be based on your observations, reviews, statements and research outputs. You can present these items separately through the usage of various paragraphs. However, there are instances where it will be better if you can combine or compare to evidence to make your statements more effective.
• Conclude. Your conclusion is as important as your introduction. If you believe that you have created a strong introduction, you have to maintain that until the end of your academic essay. Sum up all the information that you have presented so that people can identify whether your conclusion has lived up to the content of what you have written. Your conclusion can also be used to assess whether your thesis statement has been carried within the entirety of your discussion.

Importance of a Well-Defined Thesis Statement in an Academic Essay

A thesis statement is a paragraph or a set of paragraphs that identifies your stand about your subject. There is a need for this statement to be created as it can affect the entirety of your academic paper. Here are some of the reasons why it is important to develop an effective thesis statement before and while writing your academic paper:

• Your thesis statement is a reflection of your actual idea. This helps you present the point that you would like to make and the message that you actually want to disseminate to your readers. Through a thesis statement, you can organize the evidence that are relevant to your claims based on their relevance to the topic and how you view it as a writer.
• Your thesis statement can guide you within the entirety of your writing processes. Just because you have already done an initial thesis statement does not mean that you are going to fully stick with it until the end of your writing. There are instances where thesis statements are developed or even changes during the creation of an academic essay depending on how the research about the topic has evolved.
• Your thesis statement can allow you to establish originality. Since your academic essay can be based on your research findings and observations, your thesis statement can be your platform to specify what you have come up with. Through a well-defined thesis statement, you can set your output apart from other  essay examples that have been written by professionals and other entities in the field of academics.
• Your thesis statement is one of the items that the audience will look at when referencing for credibility and validity. Academic essays need to have a strong initial impact on readers. This statement can help them be focused on a particular standpoint which can enlighten them about your views and opinions, and how these are essential to be considered.
• Your thesis statement can help your readers immerse in your academic essay. The material that you will be coming up with can be reviewed by different people. Depending on the field of education where you are currently in, you need to make sure that your readers can see patterns of evidence presented so they can clearly see how you were able to generate and come up with insights. You have to ensure that the thesis statement that you have created contains the most promising thought so you can get the trust or even the acceptance of your readers about your academic essay’s subject.

Guidelines in Writing an Academic Essay

The course materials that you need to talk about within an academic essay can reflect your level of understanding about the subject. Simply put, an academic essay can be an evidence of the depth of your research procedures and all the other activities that you have executed so that you can support the content of your written output. Listed below are some of the guidelines that can be useful to your academic essay writing processes.

• Always analyze your essay prompt or the question that you need to answer or explain. You have to know whether you are tasked to argue, analyze, or discuss the topic. There will be times where you also need to compare the items present in your subject or explain the underlying factors that can affect your topic.
• Make sure that you will research about what you will write about . Your academic essay can only be fully-maximized if you can present facts. Primary research may be a helpful bit a more precise review of your research topic can help you gather more information that can be helpful in the development of your content. Always assess your sources of information so you can ensure that they are credible.
• Create a draft so that you will have a guide when writing your academic essay. If you will be organized when writing your academic essay, you can create an output that is well-curated and comprehensive. With this, your academic essay can provide more impact to your readers. This can also help you gather your thoughts first and identify how you can put them all together in the most cohesive and efficient way possible.

If you still do not feel confident in writing your own academic essay from scratch, then you can refer to templates and samples which you can download online. Doing this will allow you to be more familiar with the common content and basic formats that are usually seen in an academic essay. When using a template as a guide, always make sure that it is applicable to the study that you are practicing or the academic field or discipline where you will use your academic essay.

As a student, there will always be an instance where we will be required to write an academic essay. If you want to create an academic essay that is both outstanding and relevant, always put the items that we have discussed above in mind.

Setting the Stage for Essay Writing Success

• Understand the Assignment: Carefully read and comprehend the essay prompt or assignment to grasp its requirements and objectives.
• Topic Selection: Choose a relevant and interesting topic that aligns with the assignment.
• Research: Gather credible sources and information related to your topic. Take thorough notes and document your sources.
• Thesis Statement: Develop a strong, clear, and concise thesis statement that presents the main argument of your essay.
• Outline: Create an outline that organizes your essay into sections, including the introduction, body paragraphs, and conclusion. Each section should have a clear purpose.
• Writing Draft: Begin writing your essay, keeping the introduction engaging, and ensuring each body paragraph addresses a single point or idea supported by evidence.
• Citations: Properly cite sources as you write, following a recognized citation style (e.g., APA, MLA).
• Edit and Revise: Review and revise your draft, focusing on grammar, clarity, coherence, and organization.
• Proofread: Carefully proofread your essay for errors in spelling, punctuation, and sentence structure.
• Final Review: Double-check that your essay fulfills the assignment requirements, including formatting, citations, and references.

How do you write an academic essay?

• Understand the Assignment: Read the essay prompt or assignment thoroughly to grasp its requirements and objectives.
• Research: Gather relevant sources and information from books, articles, and credible online sources.
• Plan and Outline: Create an outline with an introduction, body paragraphs, and a conclusion. Each section should have a clear purpose.
• Thesis Statement: Develop a strong thesis statement that presents the main argument of your essay.
• Introduction: Start with a compelling hook, provide background information, and present your thesis statement.
• Body Paragraphs: Each paragraph should focus on a single point or idea, supported by evidence or examples. Use topic sentences to introduce the main idea of each paragraph.
• Citations: Cite sources properly using a recognized citation style (e.g., APA, MLA, Chicago).
• Analysis and Critical Thinking: Analyze and evaluate the evidence or arguments presented, and make connections between them.
• Transition Sentences: Use transition words and phrases to connect ideas between paragraphs.
• Conclusion: Summarize the main points, restate the thesis, and provide a thoughtful conclusion that leaves a lasting impression.

Academic Essay Characteristics

Academic essays are distinguished by several key characteristics that set them apart from other types of writing. These features ensure that essays meet the rigorous standards of academic discourse and contribute effectively to scholarly conversations. Here are the primary characteristics of academic essays:

• Clear Purpose : An academic essay is written with a clear purpose, often to argue a point, present an analysis, or discuss a research finding. The purpose guides the structure and content of the essay.
• Structured Format : It follows a structured format with an introduction, body paragraphs, and a conclusion. This organization helps present arguments and evidence in a coherent and logical manner.
• Thesis Statement : A distinctive feature is the thesis statement, a concise summary of the main argument or claim, usually found at the end of the introduction. It sets the direction for the entire essay.
• Critical Analysis : Academic essays involve critical analysis of ideas, texts, or situations. Writers assess evidence, debate viewpoints, and use logic to develop their arguments.
• Evidence-Based Arguments : Claims made in academic essays are supported by evidence from credible sources. This includes data, statistics, research findings, and quotations from experts.
• Formal Tone and Style : The writing adopts a formal tone and style, avoiding colloquial language, personal anecdotes (unless relevant), and slang. It maintains an objective and professional voice.

Types of Academic Writing

Academic writing encompasses a variety of types, each serving a specific purpose and adhering to a particular format. Here are some of the main types of academic writing:

• Descriptive Writing : This type focuses on describing a character, event, or situation in detail. It’s often used in reports or descriptive essays, where the goal is to provide a clear picture of the subject to the reader.
• Analytical Writing : Analytical writing breaks down complex information into smaller components for better understanding. It involves comparing and contrasting, classifying, and analyzing causes and effects. This type is common in research papers and literature reviews.
• Persuasive Writing : Persuasive writing aims to convince the reader of the writer’s viewpoint or argument. It is characterized by a strong thesis statement, clear evidence, and logical reasoning to persuade the reader. Opinion pieces, argumentative essays, and proposals often employ persuasive writing.
• Expository Writing : Expository writing is used to explain or inform the reader about a specific topic in a clear, concise, and logical manner. It focuses on presenting facts, statistics, and examples without the writer’s personal opinions. This type includes most essays, many types of reports, and certain types of research papers.
• Reflective Writing : This type involves the writer reflecting on their personal experiences, thoughts, or feelings regarding a particular subject or experience. Reflective writing is subjective and is often used in journals, blogs, and reflection essays in educational settings.
• Critical Writing : Critical writing evaluates and critiques the work of others, such as books, articles, or artworks. It involves assessing the strengths and weaknesses of arguments, evidence, and methodologies. Literature reviews, critique essays, and certain types of research papers often require critical writing.
• Narrative Writing : Although less common in strict academic settings, narrative writing is used in certain disciplines to tell stories or describe events chronologically. Personal statements and some types of qualitative research may employ narrative writing to convey experiences and observations.
• Report Writing : Reports convey information from a writer to a reader, focusing on facts and evidence. They are structured and include sections like an introduction, methodology, findings, and conclusions. Lab reports, business reports, and technical reports are examples of this type.

Academic Writing Principles

Academic writing is governed by a set of core principles designed to ensure clarity, precision, and rigor in scholarly communication. Understanding and adhering to these principles is essential for effective academic writing. Here are the key principles:

• Clarity : Writing should be clear and understandable, avoiding unnecessary jargon and complexity to ensure that the reader can easily follow the argument or narrative.
• Coherence : The text should be logically organized, with a clear structure that guides the reader through the argument or discussion. Each part of the writing should connect to the others in a meaningful way.
• Conciseness : Academic writing should be concise, conveying ideas in as few words as necessary. This does not mean oversimplifying, but rather avoiding redundancy and verbosity.
• Objectivity : Writers should strive for objectivity, presenting information and arguments based on evidence rather than personal opinions or biases. This includes acknowledging counterarguments and limitations.
• Precision : Precision involves using the exact words to convey your meaning and being specific about your claims, evidence, and references. This also means accurately citing sources and providing specific data when necessary.
• Evidence-Based Argumentation : Arguments should be supported with appropriate evidence, such as data, examples, and citations from authoritative sources. This principle underscores the importance of research and verification in academic writing.
• Formality : The tone of academic writing is formal, which means avoiding colloquial language, contractions, slang, and humor. Formality also involves using the passive voice where appropriate and avoiding personal pronouns when making general arguments.
• Citation and Referencing : Proper citation and referencing of sources are fundamental to academic writing. This practice not only gives credit to original authors but also allows readers to verify sources and understand the basis of the evidence presented.
• Originality and Plagiarism Avoidance : Academic writing must be original and free from plagiarism. This means that writers should produce their own work based on their research and ideas and appropriately cite any sources they use.
• Critical Thinking : Effective academic writing reflects critical thinking, challenging assumptions, evaluating evidence, and synthesizing ideas from various sources to offer new insights or perspectives on a topic.

How do you start an academic essay sample?

Begin an academic essay sample with a captivating hook, provide context on the topic, and conclude the introduction with a clear and concise thesis statement that outlines your main argument.

What is the opening line of an academic essay?

The opening line of an academic essay should engage the reader’s interest, introduce the topic, and provide a sense of the essay’s focus and importance.

What not to write in an academic essay?

In an academic essay, avoid personal opinions, emotional language, unsubstantiated claims, informal language, and plagiarism. Focus on evidence-based arguments and adhere to academic standards and conventions.

How do you write an academic essay quickly?

To write an academic essay quickly, start with a clear thesis, outline main points, research efficiently, focus on key evidence, and minimize editing while maintaining proper citations and structure.

Text prompt

• Instructive
• Professional

Write an academic essay on the impact of technology in education

Explain in an academic essay how climate change affects global agriculture

Southern Illinois University

Research paper guidelines, on this page.

• General Instruction

Organization Of Material

Charts, tables, and figures, formatting guidelines, roles and responsibilities.

• Departmental Style Manual

/https://siu.edu/search-results.php

Last Updated: Aug 07, 2024, 10:14 AM

Standards for the preparation of research papers are established by the graduate faculty at Southern Illinois University at Carbondale and the administration of the Graduate School. All revisions are subject to the approval of the Graduate School.

Guidelines for Preparation of Dissertations, Theses, and Research Papers

A research paper may have chapters or may be a continuous document (without chapters). If you are unclear as to whether you are completing a thesis or a research paper, please consult with your advisor.

Each graduate program has selected one or more preferred style manuals , and all students within the department are to use one of those styles.

How to Submit Research Papers (At a Glance)

Submission Site:

ALL REVISIONS ARE DUE BY THE DEADLINE DATE! NO EXCEPTIONS!

KEYWORD: Be Consistent

• Write your paper following the Graduate School Guidelines and the graduate program’s designated Style Manual.
• Apply for graduation by the 4th week of the term you plan to graduate for Fall / Spring and by the 2nd week of the Summer term.
• Defend your paper.
• Margins: Left, right, top, and bottom margins = 1 inch.
• Spacing: Double spacing throughout.
• Justification: Left justify; no right justification.
• Headings: Be consistent with top margin, font style, and size. Primary / Chapter headings should be in all caps.
• Pagination: Front matter should have Roman numeral page numbers bottom centered.
• Submit to OpenSIUC.
• Make formatting changes as indicated by the consultant.
• Your graduate program will submit one approval form and one oral defense form on your behalf.

General Instructions

Filing of research papers with the graduate school.

Submit electronically through  OpenSIUC . A Microsoft Word document is preferred, Adobe pdf documents are acceptable.

Approval Form

All research papers submitted to the Graduate School must have an original approval form signed by the student's committee and the school director. This must be submitted to the Graduate School by a faculty or staff member from the graduate program.

Human Subjects

All copies of research papers submitted to the Graduate School that need the human subjects approval as defined by the Human Subjects Committee must file a copy of the approval letter with the Graduate School.

Deadline Dates for Submission

The dates are posted at the Graduate School for both deadlines to apply for graduation and the submission of papers. These deadlines are firm dates and no extensions will be given.

Download the Research Paper Template to use for your research paper. It contains all of the required formatting.

Organizational format should be as follows:

• Approval page
• Abstract (optional)
• Acknowledgments / Dedication (optional)
• Table of Contents
• List of Tables with page references
• List of Figures with page references
•  Exhibits (tables, figures, photographs, etc. when not distributed in the text)
•  Bibliography (or appropriate title prescribed by style manual chosen)
• Appendices (optional)
• Human subjects committee approval letter when required 
• Vita (final page of the paper)

There should be a judicious use of spacing to "set off" tables, charts, and figures; typically one double-space before and after the table. Again, once spacing is chosen, you must be consistent throughout.

If a research paper is to be copyrighted, an extra page must be inserted after the title page.  The copyright statement is to be centered on the page as follows:

Copyright by (your name) 20__

All Rights Reserved

Research Paper Template

• Generally, students will use the computer to design figures and graphs.
• Table heading and style of headings must follow the style manual chosen. Generally, table titles are above the table and figure titles are below the figure, but the placement selected must be followed consistently.
• Spacing within the table may be single or double spaced based on the readability of the data.
• Font style and size should be consistent throughout the document, unless a table requires a smaller size. Six (6) point font should be the smallest used. Titles should be consistent in size and style of font as used throughout the document.
• There should be a judicious use of spacing to "set off" tables, charts, and figures; typically one or two double-spaces before and after the table. Again, once spacing is chosen, you must be consistent throughout.

Oversize maps may be included as a supplemental file.  

List of terms, definitions, questionnaires, and other supplemental information which is useful, but not essential, to the body of the research paper may be included in an appendix. Appendix page numbers continue from the body of the paper with the same font and same position on the page.

Color is permitted.

Additional Files

You may upload multimedia files (video or audio files). Follow instructions at  OpenSIUC .

• Ariel, Bookman, Courier, Times New Roman
• The body of the document should use a 10 or 12 point font. Headings and subheadings may go up one size and up to 14 point but must be of the same font style as the body of the text. 
• Bold  format may be used only as specified by the style manual chosen.
• Italics  may be used only as specified by the style manual chosen. In general, it may be used for Genera, species, letters, words or phrases cited as an linguistic example, and foreign words.
• The body of the document must be double spaced.
• Extended direct quotations should be presented consistently with the style manual selected.

Margins and Indentations

  ** MARGINS ARE ONE INCH ON ALL SIDES.

• Pages (Table of Contents, Chapters, Bibliography, etc.) that are required by the style manual to have a set top margin may have a larger than one inch top margin on those pages. Charts, tables, and figures may have greater margins than listed but may not go into the required margins.
• Paragraph indentations should be uniform five spaces. There should be no extra spacing between paragraphs.

The following guidelines are for the pages preceding the text, i.e. Abstract, Acknowledgments, and Table of Contents.

• The pages preceding the text should be numbered in lower case Roman numbers. The numerals should be centered between the one and one-half inch margin on the left, the one inch margin on the right, and one-half inch up from the bottom edge of the paper.  
• Text pages, bibliography, and appendices should follow the style manual chosen. Numbers should consist of numerals only, without punctuation, embellishment, or running headers. Paging should be continuous including the bibliography, appendices, and vita. Except for preceding pages, the style must be adhered to throughout the document. The first page of text starts with Arabic numeral 1.

This recent guideline revision supersedes all previous editions. Take this into consideration as you review previous research papers from the library or your department.

The Graduate Student's Responsibility

• Subject matter and content
• Organization and format
• Editorial, linguistic, and bibliographic quality
• Quality of text, figures, and tables
• Quality of data, evidence, and logical reasoning presented
• Presentation of the manuscript based on current style manual of the field and Graduate School guidelines

The Advisory Committee's Responsibility

• Approval of the subject matter and methodology of the research
• Approval of the organization, content, and format
• Review of the quality of data and evidence, logical reasoning, and the editorial, linguistic, and bibliographic quality
• Evaluation of the research paper as a basis for certification that the student has fulfilled the requirements of the degree for which the student is a candidate

The Research Paper Consultant's Responsibility

• Providing counsel and advice upon request by students and members of the student's committee about the format aspects of research paper preparation
• Checking the final draft of each research paper to insure that it has been prepared in conformity with the requirements of this guide

Graduate Program Style Manual

Each graduate program has selected one or more preferred style manuals and all students within the graduate program are to use one of those styles.

*APA:  American Psychological Association Publication Manual

*MLA:  Modern Language Association Handbook for Writers of Research Papers

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• Knowledge Base
• Academic writing

What Is Academic Writing? | Dos and Don’ts for Students

Academic writing is a formal style of writing used in universities and scholarly publications. You’ll encounter it in journal articles and books on academic topics, and you’ll be expected to write your essays , research papers , and dissertation in academic style.

Academic writing follows the same writing process as other types of texts, but it has specific conventions in terms of content, structure and style.

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Table of contents

Types of academic writing, academic writing is…, academic writing is not…, useful tools for academic writing, academic writing checklist.

Academics mostly write texts intended for publication, such as journal articles, reports, books, and chapters in edited collections. For students, the most common types of academic writing assignments are listed below.

Different fields of study have different priorities in terms of the writing they produce. For example, in scientific writing it’s crucial to clearly and accurately report methods and results; in the humanities, the focus is on constructing convincing arguments through the use of textual evidence. However, most academic writing shares certain key principles intended to help convey information as effectively as possible.

Whether your goal is to pass your degree, apply to graduate school , or build an academic career, effective writing is an essential skill.

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Formal and unbiased

Academic writing aims to convey information in an impartial way. The goal is to base arguments on the evidence under consideration, not the author’s preconceptions. All claims should be supported with relevant evidence, not just asserted.

To avoid bias, it’s important to represent the work of other researchers and the results of your own research fairly and accurately. This means clearly outlining your methodology  and being honest about the limitations of your research.

The formal style used in academic writing ensures that research is presented consistently across different texts, so that studies can be objectively assessed and compared with other research.

Because of this, it’s important to strike the right tone with your language choices. Avoid informal language , including slang, contractions , clichés, and conversational phrases:

• Also , a lot of the findings are a little unreliable.
• Moreover , many of the findings are somewhat unreliable.

Clear and precise

It’s important to use clear and precise language to ensure that your reader knows exactly what you mean. This means being as specific as possible and avoiding vague language :

• People have been interested in this thing for a long time .
• Researchers have been interested in this phenomenon for at least 10 years .

Avoid hedging your claims with words like “perhaps,” as this can give the impression that you lack confidence in your arguments. Reflect on your word choice to ensure it accurately and directly conveys your meaning:

• This could perhaps suggest that…
• This suggests that…

Specialist language or jargon is common and often necessary in academic writing, which generally targets an audience of other academics in related fields.

However, jargon should be used to make your writing more concise and accurate, not to make it more complicated. A specialist term should be used when:

• It conveys information more precisely than a comparable non-specialist term.
• Your reader is likely to be familiar with the term.
• The term is commonly used by other researchers in your field.

The best way to familiarize yourself with the kind of jargon used in your field is to read papers by other researchers and pay attention to their language.

Focused and well structured

An academic text is not just a collection of ideas about a topic—it needs to have a clear purpose. Start with a relevant research question or thesis statement , and use it to develop a focused argument. Only include information that is relevant to your overall purpose.

A coherent structure is crucial to organize your ideas. Pay attention to structure at three levels: the structure of the whole text, paragraph structure, and sentence structure.

Well sourced

Academic writing uses sources to support its claims. Sources are other texts (or media objects like photographs or films) that the author analyzes or uses as evidence. Many of your sources will be written by other academics; academic writing is collaborative and builds on previous research.

It’s important to consider which sources are credible and appropriate to use in academic writing. For example, citing Wikipedia is typically discouraged. Don’t rely on websites for information; instead, use academic databases and your university library to find credible sources.

You must always cite your sources in academic writing. This means acknowledging whenever you quote or paraphrase someone else’s work by including a citation in the text and a reference list at the end.

There are many different citation styles with different rules. The most common styles are APA , MLA , and Chicago . Make sure to consistently follow whatever style your institution requires. If you don’t cite correctly, you may get in trouble for plagiarism . A good plagiarism checker can help you catch any issues before it’s too late.

You can easily create accurate citations in APA or MLA style using our Citation Generators.

APA Citation Generator MLA Citation Generator

Correct and consistent

As well as following the rules of grammar, punctuation, and citation, it’s important to consistently apply stylistic conventions regarding:

• How to write numbers
• Introducing abbreviations
• Using verb tenses in different sections
• Capitalization of terms and headings
• Spelling and punctuation differences between UK and US English

In some cases there are several acceptable approaches that you can choose between—the most important thing is to apply the same rules consistently and to carefully proofread your text before you submit. If you don’t feel confident in your own proofreading abilities, you can get help from Scribbr’s professional proofreading services or Grammar Checker .

Academic writing generally tries to avoid being too personal. Information about the author may come in at some points—for example in the acknowledgements or in a personal reflection—but for the most part the text should focus on the research itself.

Always avoid addressing the reader directly with the second-person pronoun “you.” Use the impersonal pronoun “one” or an alternate phrasing instead for generalizations:

• As a teacher, you must treat your students fairly.
• As a teacher, one must treat one’s students fairly.
• Teachers must treat their students fairly.

The use of the first-person pronoun “I” used to be similarly discouraged in academic writing, but it is increasingly accepted in many fields. If you’re unsure whether to use the first person, pay attention to conventions in your field or ask your instructor.

When you refer to yourself, it should be for good reason. You can position yourself and describe what you did during the research, but avoid arbitrarily inserting your personal thoughts and feelings:

• In my opinion…
• I think that…
• I like/dislike…
• I conducted interviews with…
• I argue that…
• I hope to achieve…

Long-winded

Many students think their writing isn’t academic unless it’s over-complicated and long-winded. This isn’t a good approach—instead, aim to be as concise and direct as possible.

If a term can be cut or replaced with a more straightforward one without affecting your meaning, it should be. Avoid redundant phrasings in your text, and try replacing phrasal verbs with their one-word equivalents where possible:

• Interest in this phenomenon carried on in the year 2018 .
• Interest in this phenomenon continued in 2018 .

Repetition is a part of academic writing—for example, summarizing earlier information in the conclusion—but it’s important to avoid unnecessary repetition. Make sure that none of your sentences are repeating a point you’ve already made in different words.

Emotive and grandiose

An academic text is not the same thing as a literary, journalistic, or marketing text. Though you’re still trying to be persuasive, a lot of techniques from these styles are not appropriate in an academic context. Specifically, you should avoid appeals to emotion and inflated claims.

Though you may be writing about a topic that’s sensitive or important to you, the point of academic writing is to clearly communicate ideas, information, and arguments, not to inspire an emotional response. Avoid using emotive or subjective language :

• This horrible tragedy was obviously one of the worst catastrophes in construction history.
• The injury and mortality rates of this accident were among the highest in construction history.

Students are sometimes tempted to make the case for their topic with exaggerated , unsupported claims and flowery language. Stick to specific, grounded arguments that you can support with evidence, and don’t overstate your point:

• Charles Dickens is the greatest writer of the Victorian period, and his influence on all subsequent literature is enormous.
• Charles Dickens is one of the best-known writers of the Victorian period and has had a significant influence on the development of the English novel.

There are a a lot of writing tools that will make your writing process faster and easier. We’ll highlight three of them below.

Paraphrasing tool

AI writing tools like ChatGPT and a paraphrasing tool can help you rewrite text so that your ideas are clearer, you don’t repeat yourself, and your writing has a consistent tone.

They can also help you write more clearly about sources without having to quote them directly. Be warned, though: it’s still crucial to give credit to all sources in the right way to prevent plagiarism .

Grammar checker

Writing tools that scan your text for punctuation, spelling, and grammar mistakes. When it detects a mistake the grammar checke r will give instant feedback and suggest corrections. Helping you write clearly and avoid common mistakes .

You can use a summarizer if you want to condense text into its most important and useful ideas. With a summarizer tool, you can make it easier to understand complicated sources. You can also use the tool to make your research question clearer and summarize your main argument.

Receive feedback on language, structure, and formatting

Professional editors proofread and edit your paper by focusing on:

• Academic style
• Vague sentences
• Style consistency

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Use the checklist below to assess whether you have followed the rules of effective academic writing.

• Checklist: Academic writing

I avoid informal terms and contractions .

I avoid second-person pronouns (“you”).

I avoid emotive or exaggerated language.

I avoid redundant words and phrases.

I avoid unnecessary jargon and define terms where needed.

I present information as precisely and accurately as possible.

I use appropriate transitions to show the connections between my ideas.

My text is logically organized using paragraphs .

Each paragraph is focused on a single idea, expressed in a clear topic sentence .

Every part of the text relates to my central thesis or research question .

I support my claims with evidence.

I use the appropriate verb tenses in each section.

I consistently use either UK or US English .

I format numbers consistently.

I cite my sources using a consistent citation style .

Your text follows the most important rules of academic style. Make sure it's perfect with the help of a Scribbr editor!

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