dissertation submission guidelines

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Thesis & dissertation guidelines, the graduate school’s dissertation and thesis guidelines provide a comprehensive list of all materials that must be included when you submit your dissertation or thesis, and how to format your dissertation or thesis..

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Dissertation submission, submitting the doctoral dissertation.

Notification of Readers (NOR):

• Set up by you or your program prior to dissertation submission, depending on departmental practice. If your program allows students to create the NOR you will see a Notification of Readers tile in the Dissertation Progress Reporting and Submission (DPRS) site. Contact your departmental registrar for questions and assistance.
• Notify program of your intent to submit by February 15 (spring) or September 1 (fall)
• Three readers are required with a maximum of five permitted. Two must be ladder or ladder-track Yale faculty, including the adviser. All readers must hold a PhD degree and a faculty position or be considered otherwise qualified to evaluate the dissertation by the DGS and the Graduate School.
• NOR Submission Instructional video

Submission Information:

• March 15 for spring degree conferral in May/June, 5:00 pm
• October 1 for fall degree conferral in December, 5:00 pm
• A pdf of your dissertation may be submitted using the degree petition page in the  Dissertation Progress Reporting and Submission  (DPRS) site at any time within the academic year. Dissertations submitted after the above semester submission deadlines will be processed for the following degree date
• Final changes to the dissertation must be uploaded in DPRS within 30 days of the submission deadline. To make changes to your dissertation after it has been submitted, email  dissertationreaders@yale.edu .
• Upon submission of your dissertation and approval of your readers by the DGS, a pdf of your dissertation will be automatically sent to all readers.
• Upon request from a reader, students are required to and responsible for mailing a soft-bound copy of the dissertation to the reader.

IMPORTANT: Students who submit their dissertations before the end of the add/drop course enrollment period (see the  academic calendar ) are NOT eligible to register as students for the remainder of that term. Students who wish to remain registered until the end of a given semester must submit their dissertations AFTER add/drop closes in order to remain registered for that semester.

• Submitting Degree Petition and Dissertation in DPRS:

The Degree Petition page in DPRS consists of the degree petition, links to required surveys, and a site to upload a pdf of your dissertation. No paper submission is required.

• ​ The dissertation title is populated from your most recent Dissertation Progress Report. You can change the final title on the petition page by clicking the “No” radio button and modifying the title. Click the save button at the bottom of the page to save the title prior to submitting the dissertation
• Survey of Earned Doctorates – submission confirmation page
• GSAS Exit Survey – upload first page of GSAS Survey that has your email address
• ProQuest (ETD) Publication Agreement – detail page
• Upload a pdf of your dissertation

Degree Petition and Dissertation Submission Instructional Video

Additional Questions?

• Dissertation Office: dissertationreaders@yale.edu   
• Barbara Withington: barbara.withington@yale.edu
• Austin Hanlin: austin.hanlin@yale.edu

Formatting the Doctoral Dissertation

Physical Requirements:

• Double spaced
• Exceptions: block quotations, bibliographic references, captions, footnotes should be single spaced, with a double space between each entry
• Saved as a pdf to be uploaded on the Degree Petition and Dissertation Submission page in DPRS
• No paper copy needs to be submitted

Margins: Left side margin of 1.5”, 1” margin on all other sides

Page Numbers

• 0.5” from any edge
• Preliminary pages are numbered with lower-case roman numerals, except title page and copyright page which are not numbered. The page following the copyright will be numbered (iii) and additional pages will be numbered sequentially
• The dissertation proper begins with page Arabic number “1” and runs consecutively to the end            
• 10- to 12-point font
• Same font type should be used throughout, including header, footnotes, page numbers

Order of Sections:

• Copyright Page
• Table of Contents
• Front Matter (acknowledgements, list of illustrations or tables, etc.)
• Body of Text
• Back Matter (appendices, bibliography, supplemental figures and tables, etc.)
• Placed immediately preceding the title page
• Heading centered on page
• Dissertation title and name of author must match title page
• Text of abstract below the heading, double spaced

Full title of dissertation

Full name of author

Year of PhD conferral (e.g., 20XX)

• All text centered
• Month and year of conferral (e.g., May or June 20XX, or December 20XX)
• See attached example at end of guide

Copyright Notice:

• Typed 3” below top margin
• Format includes copyright symbol ©

                     © 20__ by [Student’s Name]

                     All rights reserved.

• Note: the copyright available through ProQuest is optional and an additional fee

Tables and Figures:

• Tables placed as close as possible to their reference in the text
• Heading at top of table
• Consecutive numbering throughout, or by chapter (e.g., 1.1, 1.2, 2.1, 2.2)
• Captions placed at bottom

(Sample Title Page)

Dissertation Title: Subtitle

(first letter of each word in title should be capitalized)

A Dissertation

Presented to the Faculty of the Graduate School

Yale University

In Candidacy for the Degree of

Doctor of Philosophy

[Full Name of Author]

Dissertation Director: [Full  Name of the Advisor(s)]

(or chairperson of advisory committee)

(month of graduation, not of submission)

Submission Policy

Dissertations for the Yale Graduate School of Arts and Sciences Doctor of Philosophy degree must be submitted to the Graduate School by 5:00 pm on March 15 for consideration at the May meeting of the degree committee, and by 5:00 pm on October 1 for consideration at the fall meeting of the degree committee. These deadlines are established to allow sufficient time for readers to make careful evaluations and for departments to review those evaluations and make recommendations to the Graduate School. No extensions of the deadlines will be granted. Dissertations submitted after the deadlines will be considered for degree conferral during the following term.

In accord with the scholarly ideal that the candidate for a doctorate must make a contribution to knowledge, all dissertations that have been accepted by the Graduate School are made available in the Yale library.

Students do not need to be registered to be eligible to submit the dissertation.

Students who complete all PhD requirements within four continuous years of full-time study in the PhD program will be registered and charged full tuition only through the term in which the dissertation is submitted. Students who take a leave of absence must complete the four-year full tuition obligation, regardless of when they submit the dissertation.

The Graduate School does not compel departments to evaluate the dissertations of degree candidates who are no longer registered. In practice, however, departments normally agree to evaluate these dissertations.

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Thesis & Dissertation Submission

The Graduate School is here to help as you prepare and submit your thesis or dissertation. The links below provide resources and instructions to guide you throughout the process.

Dissertation/Thesis Submission Process

• Format your thesis and follow the Thesis Approval Form (TAF) process.
• Upload your pdf , attaching the single page TAF as a supplemental file, for Graduate School review and approval.
• The Gradaute School will contact you via e-mail to let you know if your submission has been accepted or if revisions are needed.
• Any necessary revisions should be submitted by the posted deadline . Contact the Graduate School at [email protected] should you have any questions or concerns.

Thesis Approval Form

• Attach the final version of your thesis for their review.
• After the complete TAF is returned to you, save it as a separate one page document (uncoupled from your thesis).
• Then, upload the single page TAF as a supplemental file along with the thesis.
• Detailed instructions are available to assist you.

Resources & Guidelines for Thesis Submission

• The  ProQuest  ETD website provides a variety of resources related to PDF creation, thesis submission, copyright and publishing options.
• University Libraries provides a host of resources related to copyright, fair use and authors' rights.

Deadlines for Thesis Submission & Graduation

• All you need to know about graduation requirements and deadlines.
• Academic Programs & Degrees
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• Graduation Requirements
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Thesis and Dissertation Guide

• « Thesis & Dissertation Resources
• The Graduate School Home

• Introduction
• Copyright Page
• Dedication, Acknowledgements, Preface (optional)
• Table of Contents
• List of Tables, Figures, and Illustrations
• List of Abbreviations
• List of Symbols
• Non-Traditional Formats
• Font Type and Size
• Spacing and Indentation
• Tables, Figures, and Illustrations
• Formatting Previously Published Work
• Internet Distribution
• Open Access
• Registering Copyright
• Using Copyrighted Materials
• Use of Your Own Previously Published Materials

Submission Steps

• Submission Checklist
• Sample Pages

IV. Submission

A Checklist and Sample Pages are provided at the end of this Guide. To expedite the submission process, your work must conform to these guidelines before you submit your document electronically . Please take time before submission to review and comply with these guidelines. You will be required to resubmit your document if revisions are needed, which delays your graduation clearance processing.

Read and follow all information on The Graduate School's Electronic Thesis and Dissertation website.

Completed theses and dissertations must be submitted by the deadlines posted on the Graduation Deadlines website . You are encouraged to submit your document as early as possible to provide ample time for necessary revisions before graduation.

You need to successfully apply to graduate in ConnectCarolina before submitting your document. Your Committee Composition and Exam Report forms (with all approval signatures) should be submitted to The Graduate School before submitting your document.

The time between initial submission and final approval by The Graduate School may also vary due to factors such as proximity to deadlines and your projected graduation date. You will be contacted once your thesis or dissertation has been reviewed by The Graduate School, and you are expected to submit required revisions in a timely manner; please see further details below. Please continue to monitor your email account for notifications until the document is approved.

• Create an account on the ProQuest submission site . Be sure to use an email address that you check regularly (including your junk/spam folder) to prevent delays in communication that will impact graduation clearance. Once the account is created, you can use it to log in and complete the following steps at any time.
• Read and review the information on the ProQuest Instructions page to answer any questions that you may have as you prepare to submit your thesis or dissertation.
• You may convert your document to a PDF a number of ways. You may use the conversion tool provided on the submission site. Other options include using Adobe software (available on campus) or programs and applications such as Microsoft Word 2010 that allow you to print to PDF or save files as a PDF.
• If converted properly, the conversion to PDF format should not affect the quality of the original document.
• See the ProQuest submission site PDF FAQs for more information.
• Review the ProQuest Publishing Options page and select the appropriate publishing options for you. For more information about publishing options, see the section on Distribution above. Select Save & Continue.
• Read and agree to the ProQuest Traditional Publishing Agreement .
• Provide the requested contact information. Be sure to include current, accurate information so that ProQuest and The Graduate School can contact you about your submission. Select Save & Continue.
• Pay careful attention to capitalization and spelling, as this information will be displayed online exactly as it is entered. The keywords and abstract information that you enter will be used to provide online database access to your thesis or dissertation, so accuracy is important.
• Please review the section on your Abstract when submitting this information, especially the tips on keywords and word limits.
• Acceptable media types and information about supplemental files can be found on the ProQuest FAQ page.
• The Graduate School recommends using common file formats that do not require specialized software to open and use. This will increase the likelihood of readers having ready access to the contents of your supplemental files as they review your entire thesis or dissertation.
• The Graduate School recommends that you take care to identify supplemental files as your own. If possible, embed your name and document information within the file contents. You are also encouraged to include your name as a part of the file name. When supplemental files are made accessible online, the file name and the specific contents of the file are the only way to identify to whom the work belongs.
• Electronic file size is limited to 1000 MB total of all files added together. Files can be uploaded in zipped folders.
• Although the ProQuest submission site discusses mailing in documents with very large supplementary files on a CD, DVD, or USB drive, UNC-Chapel Hill will not accept submissions in this manner.
• Choose whether or not you would like ProQuest to file a copyright on your behalf. Please see the section on Registering Copyright for more information. Select Save & Continue.
• Please note The Graduate School cannot take responsibility for your printing job.
• You may order your copies through the ProQuest site at the time of submission or at a later date.
• The Print Stop and Copy Center in the UNC Student Stores will also send documents out to a library bindery on behalf of students. The Print Stop handles payments, provides on-campus customer service, and takes care of the shipping and order tracking. For more information, visit the Print Stop on the third floor of Student Stores or call 919-962-7016.
• You may also find other companies online that offer printing or binding services for theses and dissertations.
• Pay for any applicable fees with a credit card. Expect your card to be charged after you graduate.
• Submit your document by selecting the Submit Dissertation/Thesis button.
• Allow sufficient time for The Graduate School staff to review your document, generally within ten business days of submission. You will be notified via email if revisions are needed, and you must complete all required revisions in a timely manner, usually within 72 hours. Be sure to include an email address that you check regularly in the contact information requested by ProQuest. This email address will be used to contact you with revisions and final approval.
• Once you receive notice that The Graduate School has accepted the final document, no revisions or re-submissions are accepted.

For more details about submission, please visit The Graduate School's Electronic Thesis and Dissertation site and the Frequently Asked Questions on the ProQuest site.

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Dissertation and Thesis

Update as of 3/18/2020: As announced in a message from President Richard C. Benson, commencement activities and ceremonies - including Doctoral Hooding and Honors Convocation - scheduled for May 11-14, 2020, will not take place as scheduled. Please watch this site and monitor your UT Dallas email for more details about rescheduling of commencement ceremonies.

Note on regalia: If you have already ordered PhD regalia from the UT Dallas Bookstore in anticipation of participating in Spring 2020 Hooding/Commencement ceremonies, contact the bookstore to cancel your order and request a refund. If you ordered regalia directly through Oak Hall, your order will be canceled.

You will need to resubmit orders to participate in the rescheduled ceremonies when those dates are announced.

Guides and Checklists

The final step in earning a graduate degree is generally the completion of a master’s thesis or doctoral dissertation. The Formatting Guide is designed to help the student present the results of graduate study and research for the use and interest of the academic community and the public. This guide contains format requirements for:

• The traditional master's thesis or doctoral dissertation
• The manuscript master's thesis or doctoral dissertation, in which manuscripts of articles that have been or will be submitted to journals in the field are used in the body of the thesis or dissertation

The Submission Guide is designed to help you through the submission and publication process.

Download the Guides below:

Summer 2024 Dissertation and Thesis FORMATTING Guide (.pdf) (updated 5/30/2024) Summer 2024 Dissertation and Thesis SUBMISSION Guide (.pdf) (updated 5/30/2024)

Our office only accepts submissions created in Microsoft Word or in LaTeX (templates can be found below). No dissertation/thesis created in another word-processing document will be accepted. Each UTD student has access to Microsoft 365, which includes Word. For how to install Microsoft 365, please read this article .

These guides were prepared by the Office of the Dean of Graduate Education. Questions concerning these guidelines or any aspect of manuscript preparation for the thesis or dissertation should be directed to the Office of Graduate Education, FA3.104, (972) 883-2234,  [email protected] . Revised May, 2024

Download the Checklists (please save or print and track your progress):

Doctoral Dissertation Checklist Master’s Thesis Checklist

Scheduling a Defense

Doctoral Defenses: Once your supervising committee agrees that your doctoral dissertation is ready to be defended, it is your responsibility to coordinate with your thesis/dissertation committee in determining the defense modality (in-person or remote) and scheduling a defense date/time where all committee members can attend. Consult the deadlines page to determine the latest possible date to schedule a defense, hold a defense, and submit a final document for the desired graduation semester. Refer to the Doctoral Dissertation Checklist to make sure you have filled out all required forms.

Master's Defenses: Master’s defenses are scheduled through each program, so please reach out to your committee and your program contact for help scheduling your defense. Master’s students do not need to use or submit the Request for Final Oral Exam form. This is a PhD form only, but please check with your program to see if they have any additional defense paperwork you need to submit to them directly. Refer to the deadlines page and Master's Thesis Checklist to make sure you have completed all the required steps. Please submit the Report of Final Examination for Master’s Thesis as an admin file to your online submission after your defense.

Remote Defenses: Since some defenses are remote, we have put together a list of Frequently Asked Questions for defenses. Our office can help host master’s defenses as needed through our Zoom accounts but the defenses are still scheduled through each program. Your department is the best point of contact for information about how your program schedules and structures master’s defenses.

A Note about Signatures: As a reminder, our office accepts digital signatures on all administrative files. Digital signatures must use a Digital Certificate. For information on how to enroll for a Digital Certificate and instructions on how to digitally sign a PDF, please see OIT's page .

Examining Committee Chair

Deadlines, templates, and other resources.

Master's and Doctoral Deadlines Priority Deadlines and FAQs

Thesis/Dissertation Templates:

Windows Thesis/Dissertation Template (updated 2/16/2018) LaTeX Template  (updated 2/16/2018) --> LaTeX Template  (updated 1/25/2024) 

For LaTeX technical questions, you may contact Dr. Kevin Hamlen

Sample Pages (.pdf) How to create a Table of Contents in MS Word (.pdf) Margins Watermark Template and Guide (.zip) Administrative Form Examples (.pdf)

All graduate students have access to Turnitin. To access, sign into eLearning , go to “Organizations” and open ”Graduate Student Citation Check.” If you do not see this, email us for access.

Doctoral Hooding Ceremony:

The Summer Hooding Ceremony is on August 9, 2024.  All Hooding Ceremony information and deadlines to order regalia can be found on the hooding FAQ page .  The RSVP will be sent via email from The Office of Graduate Education early in the semester.

Upcoming Workshops:

Dissertation/Thesis Formatting and Submission Workshop (Monday, February 4) Dissertation/Thesis Formatting and Submission Workshop (Tuesday, February 5) --> See Summer 2024 workshops and events! Be sure to register in advance.

Workshop Recordings:

Recordings of past workshops can be found on the Office of Graduate Education Workshop Recordings folder on Box. A UTD NetID and password are required to access these recordings.

Detailed information concerning the procedures for completing a graduate degree at The University of Texas at Dallas is contained in the Policy Memorandum “Policy on Procedures for Completing a Graduate Degree - UTDPP1052”

For questions about defenses, formatting the dissertation and thesis manuscript, and the electronic submission process, please contact Allison Nepomnick ,  Bradley Samore , or Stephanie Akers .

• The Graduate College
• Current Students

Thesis and Dissertation Guidelines

Many Master’s students at N.C. A&T complete a thesis and all Ph.D. students must complete a dissertation. The main purpose of writing a thesis or dissertation is to develop original research and scholarship into a well-crafted document that can be shared with peers and colleagues. The Graduate College is responsible for ensuring that theses and dissertations written by our graduates adhere to consistent formatting and quality guidelines. Following graduation, the final thesis/dissertation document will be published electronically to the ProQuest Dissertations & Theses Global Database .

Below, you will find official Thesis/Dissertation deadlines, the submission process, and numerous resources to help you successfully write and format your document, including the Thesis/Dissertation Handbook, Word Template, and additional online resources.

Thesis/Dissertation Deadlines (Click Buttons Below to Expand)

Fall 2024 deadlines.

NOTE: The student must have applied for graduation before the thesis/dissertation can be reviewed.

• Friday, October 25: DEFENSE DEADLINE.  Last day to defend Thesis/Dissertation in preparation for Fall 2024 graduation. Note that Proposal Defenses or Preliminary Exams can be scheduled past this date.
• Friday, November 1: SUBMISSION DEADLINE.  Last day for Major Professor to send the submission documents by email to Dr. Shea Bigsby . The submission email will initiate the Graduate College review process.
• Final Signature Page: Once the final version of the thesis/dissertation document is approved, the Graduate College will initiate an electronic signature workflow for the committee members, Department Chair, and Graduate Dean.

Spring 2025 Deadlines

• Friday, March 28: DEFENSE DEADLINE.  Last day to defend Thesis/Dissertation in preparation for Spring 2025 graduation. Note that Proposal Defenses or Preliminary Exams can be scheduled past this date.
• Friday, April 4: SUBMISSION DEADLINE.  Last day for Major Professor to send the submission documents by email to Dr. Shea Bigsby . The submission email will initiate the Graduate College review process.

How to Submit Thesis/Dissertation to the Graduate College

Please follow the steps in the Process Checklist documents below.

START HERE: Dissertation Process Checklist

START HERE: Thesis Process Checklist

Note: Forms & Graduate Faculty List Thesis/dissertation committee and defense forms can be found on the Graduate College Forms page. The  list of graduate faculty  (note: this page requires student/faculty login) should be used to determine committee member eligibility.

Note: Research Clearance Letter As indicated in the Overview documents, thesis and dissertation research must receive formal clearance from the Office of Research Compliance & Ethics. To obtain the research clearance letter, the student should go to the Graduate Student Research Clearance Page  (note: this page requires student/faculty login), read the instructions, and submit the form as directed. Please allow several days  for a response. The Office of Research Compliance & Ethics will send the Research Clearance Letter to the student’s email.  

• Thesis and Dissertation Formatting Handbook  
• Alternative Version of Word Template (use this if you want chapter-based figure/table numbering): Available Here   
• Sample Signature Page (4 total entries, including the Graduate Dean)
• Sample Signature Page (5 total entries)
• Sample Signature Page (6 total entries)
• Sample Signature Page (7 total entries)
• Thesis and Dissertation Submission Checklist

Additional Writing Resources

• NC A&T THESIS/DISSERTATION FORMATTING HELP  
• NC A&T University Writing Center (309 General Classroom Building;  336-334-7764; schedule appointments at  https://ncat.mywconline.com/ )
• NC A&T - How to Submit Your Electronic Thesis/Dissertation to ProQuest  
• NC A&T Thesis/Dissertation Writing Process Workshop ( Video  -- and associated Slides )

If you have additional questions, please contact the Director of Graduate Writing Services, Dr. Shea Bigsby ( email ).

College of Natural Sciences and Mathematics

Thesis & dissertation guidelines, submission deadlines for academic year 2024–2025.

The deadline for submitting a defended Master’s thesis or Ph.D. dissertation to the Office of Academic Affairs is noon (12 pm) on the days indicated in the table below:

Noon (12 pm) Tuesday, November 26, 2024

Spring 2025

Noon (12 pm) Tuesday, April 22, 2025

Summer 2025

Noon (12 pm) Tuesday, July 29, 2025

Apply for the Dan E. Wells Outstanding Dissertation Award

The Dan E. Wells Outstanding Dissertation Award recognizes a graduating doctoral student from the College of Natural Sciences and Mathematics who has performed outstanding research and submitted the best dissertation to the College in terms of scholarship, presentation and organization. The recipient receives an award of $1,000 and is recognized at the Commencement ceremony. Two awards are made each year.

Dissertation Award Deadlines and Application Process

Thesis or Dissertation Reviews for Final Submissions

Master’s and Ph.D. students who are prepared to submit their thesis or dissertation for review for final approval should follow the College’s instructions on how to prepare and submit your thesis or dissertation. Please review the Thesis and Dissertation Instructions or consult the graduate advisor in your major department.

NSM’s Office of Academic Affairs no longer accepts theses and dissertations in person. The submission and reader evaluation process is done electronically.

Southern Illinois University

Electronic thesis and dissertation, on this page.

• Initial Submission and Questions

Final Submission

• Submitting in Digital Formats

/https://siu.edu/search-results.php

Last Updated: Aug 07, 2024, 10:14 AM

Submission Site for Thesis and Dissertation

Questions / concerns.

For any questions or concerns regarding ETDs, please contact ETD support at [email protected] .

Graduate students at Southern Illinois University who are required to submit a Thesis or Dissertation must follow the Graduate School formatting guidelines and submit through the ProQuest submission website. Review the guidelines for formatting and submission on this website and/or download Guidelines for the Preparation of Dissertations, Theses, and Research Papers .  

Two submission deadlines must be met: Initial Submission and Final Submission .

Submission Deadlines

Initial Submission

Upload your ETD (Electronic Thesis or Dissertation) in one PDF file to the ProQuest submission website. Your ETD does not have to be perfect for this first upload, but it must be close enough to being complete that your committee chair has approved you sending it to your committee members. The initial submission will take several minutes, since you must respond to several questions. (See below). Within 1-3 days after submission, you will receive an email from the ETD Administrator with a list of corrections that must be made to meet formatting requirements. Make those changes and upload your ETD again, using the same ProQuest login. There is a charge for the first upload, and no charge for subsequent uploads. Upload as many times as needed to meet all formatting requirements.

Initial Submission Questions

Before you can upload your thesis or dissertation for the initial submission, the following questions must be answered on the ProQuest website. Look in the Guidelines (pdf) for more information about initial submission questions.

• In which primary subject category and additional subject categories does your paper topic belong?
• What are the keywords that fit with your paper topic (up to 6)?
• What are the names of your committee chair and committee members?
• Which type of publishing, traditional or open access? (Choose traditional, since OpenSIUC offers open access free of charge.)
• Do you want to delay the release of your paper after graduation? (Optional. Some choose to delay due to pending publication, pending patent, or sensitive content.)
• Do you want search engines to have access to your paper?
• Do you want ProQuest to file for copyright registration on your behalf? (Optional. You will own the copyright of your paper, but ProQuest is offering to register it, for a fee.)
• Do you want to purchase bound copies of your paper? (One bound copy is required, $30. This is the library copy and will be stored in special collections at Morris Library. You have the option of purchasing additional bound copies through ProQuest. You also have the option of purchasing bound copies through another vendor.)

All corrections to content (based on your committee’s feedback) and formatting (based on ETD Support feedback) must be completed by the final submission deadline.

Questions should be directed to [email protected].

These links will help guide you through the process of preparing and submitting your Thesis or Dissertation.

• ETD Guidelines
• ETD Submission Process
• ETD Templates
• ETD Checklist (pdf)
• ETD Guidelines Presentation
• ETD Thesis and Dissertation Submission Guidelines Video
• Copyright Information

Copyright and Intellectual Property

Compliance with copyright law is imperative. Information on copyright issues is available from the following website:  

UMI Copyright Law and Graduate Research

• The Graduate School >
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Electronic Thesis & Dissertation (ETD) Guidelines

As a requirement for graduation, master’s students who complete a thesis and all PhD and EdD students must electronically submit their thesis/dissertation to the Graduate School via the ETD Administrator site . Master’s theses and doctoral dissertations are stored electronically and accessible in perpetuity through the UB Institutional Repository (UBIR) and ProQuest's dissertations and theses database .

Deadlines and Required Documents

In addition to your master’s thesis/doctoral dissertation, submit the following:

• Doctoral degree recipients surveys  (two surveys required for PhD students only).
• Embargo form (if requesting delayed release).

Visit the ETD Administrator website to begin.

Required Format for Electronic Thesis & Dissertation

Your thesis/dissertation must adhere to the formatting guidelines detailed below.   Using the ETD Template (although not required) is an easy way to ensure your document is formatted correctly.

Choosing a Style Manual

When beginning to construct your thesis or dissertation, the very first step is to choose the style appropriate to your specific discipline. If you are unsure what style is appropriate, confer with your advisor and/or department. Be sure to follow the chosen style consistently throughout the document. Listed below are websites of a few widely recognized style manuals:

• American Psychological Association
• Modern Language Association
• University of Chicago, Chicago Manual of Style

Creating an Accessible Document

The University at Buffalo is committed to ensuring equal access to information that is presented online as per UB's Electronic and Information Technology (EIT) Accessibility Policy . As part of this commitment, university web content must be accessible to everyone, including individuals with physical, sensory, or cognitive impairments, with or without the use of assistive technology.

Refer to Microsoft's Accessibility Guide and the UB's ETD Template to help create an accessible document that includes:

• Alternative text for all visuals, including pictures, graphics and charts.
• Meaningful hyperlinked text.
• Logical semantic (heading) structure.
• Logical table structure with proper table headings.

Formatting the Document

The ETD Template can be used to help format your document. Keep in mind the following:

• Font Size:  Select fonts between 10 and 12 characters per inch. Smaller or larger fonts are generally too hard to read and should be avoided. Use the same font style and print size throughout the document.
• Pagination:  The title page is to be  unnumbered,  but should be counted as “page 1”. With the exception of the title page, all of the pages in your document should be numbered, including the principal text, all tables, diagrams, maps, etc. Roman numerals (I, II, III) should be used on the preliminary pages and Arabic numerals (1, 2, 3) are used on the pages that follow the abstract.
• Page Numbering Placement:  Generally the page number is placed in the upper right, lower right or bottom center of the page. Regardless of where you place the page numbers, be sure they are consistent throughout the document.
• Spacing:  Use double-spacing consistently throughout the document, except for long quotations, footnotes and endnotes, which are typically single-spaced. Check your selected style manual for further details on spacing.
• Blank Pages:  There should be no blank pages in your PDF. If you wish to leave a blank page, it must be labeled as follows: “This Page Intentionally Left Blank”.

The Title Page

The  ETD Template can be used to help format your (required) title page. Keep in mind the following:

• Do not number the title page. While it is technically Roman numeral i, the number is not displayed on the page itself. 
• The title page must follow the format in the ETD Template.
• Be sure to use your department's official name and your full legal name.
• The title on your manuscript must match the approved title on your M-form.
• When possible, incorporate word substitutes for formulae and symbols.

Page Order and Page Numbering

The ETD Template can be used to help format your document. Your document should adhere the following prescribed order.

• Title page (required).
• Copyright page (required).  The copyright page is required but you are not mandated to file or pay for a copyright. The date of your defense should be listed on the title page and a copyright page follows the title page in the following format. In the center lower third of the page, just above the bottom margin, type the following (*the Roman numeral ii is to be centered at the bottom of the page).

                        Copyright                   Center your name             Center the conferral year                  All Rights Reserved

                              (ii)*

        For reference, a visual of the Copyright page can be found on page ii of the ETD template.

• Dedication and/or acknowledgments pages (optional).  If you decide to have an acknowledgment section, be sure not to omit any members of your committee. While this section is optional, if included, it should be numbered with Roman numerals.
• Table of contents (required).  The table of contents (TOC) page(s) should also be numbered with Roman numerals. Include the dedication/acknowledgment, abstract and any lists within the TOC. Do not include the title page, the copyright page or the TOC page(s). While a TOC is required, it may follow any format acceptable to your advisor and committee as long as it includes all main divisions and subdivisions within your text and the format is consistent.
• Lists of tables, figures, illustrations, charts and graphs (optional).  Follow the format used for your TOC. Use a separate page for each type of list. Be sure to number with the appropriate Roman numerals.
• Abstract (required).  The abstract page should be numbered with the appropriate Roman numeral. An abstract of your thesis or dissertation is required. It should be a succinct and concise narrative description of your work. Briefly state your topic or problem, describe the procedures and methods you used and summarize your findings or conclusions. Do not use tables, graphs or figures in your abstract.
• Chapters or main divisions of the document (required).  The text should be double-spaced and each page must be numbered consecutively beginning with the number 1. As you turn the content of your research into a professional document, be sure to use a writing style appropriate to your subject and discipline. The document also needs to consistently follow acceptable standards of punctuation, spelling and format. See the "Choose a Style Manual" of this guide for a listing of familiar style manuals. Check with your advisor and department for their recommendation. Be sure chapter titles and subheadings follow your style manual. It is best to include tables or other illustrative materials as necessary in the main body of the document when they are essential to the text.
• Subheadings.  For clarity and flow, it is best not to begin any subheadings or other divisions on separate pages unless the preceding page is filled. If the subheading falls at the very end of a page, move it to the next page unless at least two lines of text can follow the subheading on that page. Be sure to keep subheadings consistent in position and style throughout the document.
• Footnotes/Endnotes.  Place footnotes, if used, at the bottom of the appropriate page, at the end of each chapter or at the end of the document. Refer to the style manual you have chosen. Notes are usually single-spaced. If you group your notes at the end of each chapter, begin them on the first page following the text of that chapter. Also begin the first page in each note section with the heading “Endnotes to Chapter___” or “Notes to Chapter___.”
• Appendix (if applicable).  Appendices are used when you wish to add materials (such as charts, graphs, surveys, etc.) not essential to the text. The appendix is generally placed before the bibliography or references section, and after the last page of the last chapter of text. These pages also need to be numbered. Remember to include a list of appendices in your preliminary pages if you have more than one appendix.
• Bibliography or references (required).  The bibliography or list of references should be single-spaced for each entry and then double-spaced between entries. Group all entries in strict alphabetical order or in another way that seems appropriate to your research and helpful to your readers. Be sure to use the format that is consistent with the format style approved by your advisor and committee. These pages must be numbered as well.

Final Check:  Review your document carefully to be sure it is correctly formatted, that all spelling and grammar is correct, and that the document is totally free of errors. Check that there are no blank pages, omitted paragraphs or missing sections. Be sure the preliminary pages of your document are in the proper order and the pagination is correct.

Converting the Document to a PDF

Electronic submission of your thesis or dissertation in PDF format is mandatory. When you are ready to submit your PDF document, go to the ETD Administrator website .

Write your document as you normally would any other research paper while keeping in mind the following tips on how to format your thesis or dissertation in a PDF-friendly manner, to ensure that your later conversion from MS Word, LaTeX, etc., will go smoothly. Refer to the  ProQuest Support Center  for more tips and helpful hints.

• Spacing and pagination:  Use tabs instead of a series of spaces to align text. Insert page breaks instead of a series of paragraphs to start a new page. Use section breaks to change the format between pages in the document. Use your preferred software for creating tables of contents and cross-references to ensure that pagination is consistent even if the generation of the PDF file causes the pages to shift slightly. 
• Fonts:  We recommend using standard fonts such as Times New Roman or Arial. If using unusual fonts, be sure to use embeddable Type 1 or TrueType fonts. 
• Graphics:  JPEG, TIFF, PNG or other appropriate file formats can be added. When possible, it is best to use a high resolution such as 600 dpi. Avoid using graphic editors that are part of a word processor. 
• Equations:  Microsoft Word users should not use Word's Equation Editor. Instead, use italic Times Roman font and Symbol font, along with superscripts and subscripts to create equations.
• Orientation:  Portrait, rather than landscape, orientation is preferred. Utilize standard 8 ½” x 11” page size. Avoid including multiple book pages on one single PDF page, as this will diminish appearance and printing quality.
• Supplemental files (optional):  Supplemental files (images, data, etc.) that are an integral part of the thesis or dissertation, but not part of the full-text should be uploaded along with your PDF during the submission process. Supplemental files should be titled according to the following naming convention: Supplemental_File_Title (i.e., no spaces or punctuation marks in the file name. You may use dashes or underscores).

Need more help?

The ETD Preparation Workshop explains how to properly format your ETD, how to use the ETD Template, tips for creating an accessible document and more.

I submitted my ETD, what's next?

The Graduate School reviews submissions in the order they are received. You'll receive a decision email from [email protected] within one to two weeks.

Decisions  include "accepted" (which requires no additional action by you) or "minor revisions required" (which requires you to complete the outlined revisions). As long as you have submitted your ETD by the published deadline, you have met the deadline.

Approved ETDs are viewable on ProQuest and in the UBIR approximately 10 to 12 weeks after degree conferral (unless an embargo was approved).

Additional Resources

Etd public access and embargo policies.

Per UB's  Public Access of Theses and Dissertations policy , after your degree is awarded, your thesis or dissertation will be delivered to and available in perpetuity through the  UB Institutional Repository (UBIR)  and to ProQuest, where your document will be microfilmed, indexed and stored in  ProQuest’s dissertations and theses database , the world’s largest recognized repository of graduate student research. When you submit your thesis or dissertation as a requirement for conferral of your degree, you are granting a nonexclusive, worldwide, royalty-free perpetual license to the University at Buffalo, as set forth in the Public Access Agreement, which you will sign during the ETD submission process.

If you wish to delay the release of your thesis or dissertation because it contains proprietary data or has patents pending, you must submit an  Request for Embargo (Delayed Release) of Thesis or Dissertation  to the Graduate School at the time of your ETD submission. Please review the Graduate School's  Embargo (Delayed Release) of Thesis and Dissertation policy  for more information.

Fees Associated With the ETD Submission Process

There is no fee for ETD submission and cataloging through the UBIR.

Traditional publishing through ProQuest is free. If you select the ProQuest Open Access publishing option and/or request that ProQuest file copyright on your behalf, there will be associated fees. Open access publishing is $95, copyright filing is $75. Payments will be made via credit card directly to ProQuest during the online ETD submission process.

ProQuest Publishing Options

For publishing with ProQuest, you may choose traditional publishing or open access publishing.

• Traditional publishing  gives ProQuest the right to sell copies of your published thesis and to provide you (the author) with royalties from such sales.
• Open access publishing  provides the broadest means of free and complete access of the thesis or dissertation to students and scholars worldwide. For a comparison of these options, see the  ProQuest Publishing Options Guide .

Copyrighting:  You can choose whether or not to copyright your thesis or dissertation. Copyrighting protects your rights as the author. These rights include the ability to make copies of the work, to distribute them, to make derivative works or to perform or display the work. By copyrighting your thesis or dissertation, you can control the rights to it or may authorize others (i.e., a publisher) to exercise those rights. The copyright will be in effect for your lifetime plus an additional 50 years. You should consult with your advisor and discuss this issue before making your decision.

ProQuest can act as your agent with the Library of Congress Copyright office when your thesis or dissertation is submitted. This is done only if you specifically request such services from ProQuest when you submit your ETD. Please note that it is only mandatory to digitize your thesis or dissertation, while copyrighting is optional. Alternatively, you may apply for copyright registration by filing directly through the  U.S. Copyright Office .

Since theses and dissertations involve considerable effort on the part of the major professor (and sometimes other faculty members) as well as the student, you should make arrangements for publication and/or copyrighting only after consulting with your major professor and committee members.

If you have questions about the ETD submission process or the ETD template, please contact us by phone at 716-645-2939 or by email at [email protected] .

Dissertation and Clinical Scholarly Project Submission Guidelines

• DNP Students: Next Steps for Online Submission
• EdD Students: Next Steps for Online Submission
• Costs for Submission
• Frequently Asked Questions

UMass Global Library Staff

• askalibrarian@​​umassglobal.libanswers.com
• UMass Global Library

Submission Guidelines

All students must begin the submission process by following the Initial Steps for Library Submission detailed in the next section . After receiving library approval, students will be given directions to proceed with online submission of their clinical scholarly project or dissertation .

All students are required to submit their thesis or dissertation online through the  Proquest Dissertations & Theses Global database. Students in the EDD program must also submit their dissertations to UMass Global Digital Commons .

Initial Steps for Library Submission

• Please check the "Last updated" dates above to ensure you are using the current version of the checklist for your discipline. 
• Either wet or digital signatures are acceptable. 
• Submissions without signatures or using an older version of a checklist will not be accepted .
• Signed checklist  in  one PDF .
• The dissertation or clinical scholarly project , with signed approval page, in one  PDF.
• A librarian will evaluate the dissertation/CSP for compliance.  Please allow at least three business days for a response.
• If the dissertation/clinical scholarly project does not meet the formatting requirements after two reviews, the student may be asked to work with a professional editor and/or have their chair review and submit a new checklist.
• Solutions for many common formatting issues are available under the Formatting Questions tab of the  Frequently Asked Questions  page.
• If no changes are needed , a librarian will send an approval email to the student and their dissertation chair with instructions for the next steps.

Submit Your Dissertation or CSP

Click or tap the button to submit your dissertation or clinical scholarly project

Checklists and Formatting Requirements

The appropriate Checklist is mandatory for all library submissions . The Checklist allows the Committee Chair and the Dissertations Librarian to verify that all format requirements have been completed properly. Please use the appropriate checklist for your program.

Though you are not required to use them, fillable templates for your thesis and dissertation are also provided to use during the writing process. Please note that these templates are optional and their specific formatting may not be ideal for all dissertations and theses. You may customize the look of many elements in the main body of the template or create your own document from scratch, so long as the elements required by the checklist are formatted appropriately. In the case of any discrepancies between checklist and template, the checklist has authority and is the final word on formatting requirements.

Checklists and Templates

Dnp templates.

• DNP Checklist Provides formatting guidelines for final CSP approval.
• DNP Template (optional) DNP Clinical Scholarly Project template.
• DNP Defense Slide Template This template is NOT for library submission. Please direct any questions about your defense to your dissertation committee.

EDD Templates

• EDD Library Checklist [Updated 03/15/204] Provides formatting guidelines for final dissertation approval by the library. EDD students must use this checklist to ensure that all dissertation formatting requirements have been met. Updated March 2024.
• EDD Template EDD dissertation template.
• How to convert Word document to PDF format
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• Last Updated: Aug 14, 2024 6:18 PM
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Education: Full-text Dissertations

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Dissertations - National

• ProQuest Dissertations & Theses Global‎: Full Collection Citations to dissertations and some theses from 1861 to present. Most records are from the U.S. Fulltext for most dissertations added since 1997 and some coverage for older graduate works. Also includes PQDT UK & Ireland abstracted content. Some full-text PDFs for dissertations from select UK institutions are being added.

Penn Dissertations

• ProQuest Dissertations & Theses Global: University of Pennsylvania subfile A subset of the ProQuest Dissertations covering Penn dissertations only. Citations from 1899 forward and fulltext from 1997 to the present. Selected full-text available prior to 1997. Search for advisor, author, or keywords. A search of the program name may pick up some dissertations for specific programs as this information may be on the cover page.
• Publicly Accessible Dissertations from University of Pennsylvania Starting in December 2015, Penn requires dissertations to be publicly available. These are hosted on the ScholarlyCommons website.

PennGSE Dissertations

Publically Accessible GSE Dissertations in ScholarlyCommons@Penn (2010-present)

GSE Dissertations in ScholarlyCommons@Penn (2008 and before) - Only accessible on campus

• GSE Dissertation records in the Franklin Catalog - Recent dissertations are available online, with a single print copy in the library collections. Older dissertations are represented by two print copies, as well as a microfilm copy. Print dissertations may circulate outside the Library. Search by author, title, or the subject heading: Penn dissertations--Education.
• PennCLO Dissertation records in the Franklin Catalog - Dissertations have the subject heading: Penn dissertations -- Chief Learning Officer Program or Work-based Learning Leadership .  Some records will be for print, others for online. Take the author/citation information and search in ProQuest dissertations for full-text.

Requesting Dissertations - Interlibrary Loan

• Interlibrary Loan - Book request form Non-Penn dissertations that are not available in full-text in ProQuest Dissertations & Theses may be requested through the Penn Library's Interlibrary Loan service. Make requests using the online request form for a book available on the left side of the BorrowDirect+/ILL page.

Penn Dissertion Manual

Dissertation Manual for the University of Pennsylvania Instructions on policies, formatting, and submissions.

Grad Center - Thesis and Dissertation Support

Dissertation Preparation guides

Additional Electronic Theses and Dissertation (ETDs) Search Sites

Networked Digital Library of Theses and Dissertations (NDLTD)

• Global ETD Search
• Find ETDs - Listing of searchable these and dissertation sites arranged by country and region.

PQDT Open (ProQuest)

• Open Access Theses and Dissertations Records come for institutional repositories, regional or national ETD consortia, and a set of ETD catalog records provided by OCLC Worldcat. With few exceptions, records are harvested from these sites using a standard called the Open Archives Initiative Protocol for Metadata Harvesting (OAI-PMH)  
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Graduate Studies

• Online Doctoral Dissertation Submission Guidelines
• Doctoral Students
• Doctoral Forms
• Dissertation Handbook
• Online Doctoral Dissertation Submission FAQ
• Program Guidelines

Introduction to ETD Submissions

The Catholic University of America requires ETD submission for all theses, doctoral dissertations, treatises, and evidence-based projects.

Overview of the Submission Process

You must be in contact with the Office of the Senior Vice Provost for Academic Administration and Dean of Graduate Studies at [email protected] , to complete the deposit process AT LEAST TWO WEEKS BEFORE the University deadline as posted on the Academic Calendar.

• The final deadline to deposit for summer 2024 graduation is Friday, July 26, 2024 .
• The final deadline to deposit for fall 2024 graduation is Friday, December 6, 2024 .
• The final deadline to deposit for spring 2025 graduation is Friday, May 2, 2025 .

Formatting Requirements

Please be sure to consult the Doctoral Dissertation Handbook for complete information (relevant for your specific manuscript) on the formatting requirements from ProQuest and the Office of the Senior Vice Provost for Academic Administration and Dean of Graduate Studies. This handbook is updated yearly to reflect changes made by the Graduate Studies office, ProQuest, and the Mullen Library.

Creating an Adobe PDF file:

To create a PDF, you can follow this link from Adobe (using Adobe CreatePDF), or this link from the University of Cambridge for further direction and guidance.

Combining multiple Word documents into one complete Adobe PDF document:

If your submission consists of multiple documents (such as a Word or WordPerfect file, graphics, spreadsheets, etc.), it is best to consolidate them first in one document, and then print that one document as a PDF document.

Students in the past have found that this process of using multiple files works best when facing the challenge of numbering pages according to the Doctoral Dissertation Handbook . By saving a manuscript as individual files for the abstract, chapter one, chapter two, bibliography, appendix, etc., the student-writer can adjust page numbers and page location with ease, without having to adjust the entire text time after time. Just be sure to keep everything in order as you write!

If you are not able to consolidate the files before creating the PDF file, it is possible to combine the multiple PDF files using the commands in Adobe Acrobat. The administrator of the Office of the Senior Vice Provost for Academic Administration and Dean of Graduate Studies will not be able to make corrections or comments on multiple PDF files, so it is essential to send only one completed file.

• Open the main PDF file in Adobe Acrobat.
• Go to the page where you want to insert the additional page or pages.
• Choose "Insert Pages" from the Document menu.
• Select and open the PDF file that contains the pages to be inserted.
• Verify the settings in the dialog to be sure that you are inserting the pages in the correct location. If the settings are correct, click OK.

For Microsoft Word tutorials, visit the Word training website.

Completing the Doctoral Submission Process: ETD@CUA and The Survey of Earned Doctorates

As part of the doctoral dissertation deposit, students must complete the ETD@CUA Submission Licensing Statement . This form must be completed by the student before the deposit is considered complete. If you have questions surrounding ETD@CUA, please consult the Digital Scholarship website from the Mullen Library.

After the dissertation has been deposited, the student will complete the Survey of Earned Doctorates , which has moved to a fully-online system. All students except those earning the D.N.P. or D.Min. degrees must complete the SED at https://sed-ncses.org . This is a requirement for graduation from Catholic University, and must be completed by eligible students .

If you have any questions, please contact the Office of the Senior Vice Provost for Academic Administration and Dean of Graduate Studies .

Frequently Asked Questions on Online Submissions

If you have any further questions concerning online submissions, ProQuest, and ETD@CUA, feel free to look at our Online Doctoral Dissertation Submissions Frequently Asked Questions , or look at the following links:

• The Catholic University of America Copyright Information
• The Catholic University of America Explanation of Licenses and Copyrights
• The ETD@CUA Submission Licensing Statement
• ProQuest Online Submission Frequently Asked Questions
• Copyright and Your Dissertation or Thesis: Ownership, Fair Use, and Your Rights and Responsibilities

• Student Support
• StudentInfo

Graduate Studies

Thesis and dissertation formatting guidelines.

The following format guidelines are intended to help you prepare your master’s thesis or doctoral dissertation and should be used in conjunction with the specific style adopted by your academic program. It is your responsibility to conform to the following format requirements and ensure that your manuscript’s presentation is of the highest quality. Because requirements may change over time, students should not use existing library or departmental copies of manuscripts as examples of proper format.

Graduate Studies strongly suggests that your committee chair review a draft of your entire manuscript before you electronically submit it to the UNM Digital Repository.

The Manuscript Coordinator is available to help you with issues related to format. You may contact the Manuscript Coordinator at (505) 277-1206 or by email, [email protected] . If you are calling from out of state, you may call 1-800-225-5866, press 5 for the Graduate Office and ask to speak to the Manuscript Coordinator. Please click on each section below for more information.

Note: Paid editing and/or formatting services are available from people not employed by the Graduate Studies office. Check the bulletin board located outside the Manuscript Coordinator's office at Graduate Studies, Humanities Building, Room 107, for listings.

General Regulations

Rights of the author and the university:.

Your graduate unit has the right to require that you provide them with a copy of your thesis or dissertation, and that certain original records and materials be retained as the property of the University. Publication rights to the thesis or dissertation are reserved to you as the author.

Deadline Dates

The final version of your thesis or dissertation must be submitted to Graduate Studies by:

• November 15 for Fall (Check with Graduate Studies for the date of graduation)
• April 15 for Spring (Check with Graduate Studies for the date of graduation)
• July 15 for Summer (Check with Graduate Studies for date of graduation)

Writing a Thesis or Dissertation in a Language Other than English

With the approval of a student’s thesis or dissertation committee and the Dean of Graduate Studies, a manuscript may be written in a language other than English. However, the manuscript must be accompanied by an abstract in English approved by the committee.

Accompanying Forms

The following forms must be submitted before your manuscript will be accepted by the Dean of Graduate Studies.

• A Certificate of Final Form : You must submit this with your manuscript.
• An Information Cover Sheet : This is a Graduate Studies form that is submitted before electronic manuscript submission.
• A "Survey of Earned Doctorate" (doctoral students only excluding MFA/EDD) - the survey is completed  online .
• A Doctoral Dissertation Agreement Form-University Microfilms International (UMI) booklet entitled "Publishing your Dissertation" (see below): This is required for dissertation students only, and is optional for thesis students. The form is completed online .
• If your department requires, a  Report on Thesis or Dissertation  ("gray sheet"), completed by each member of your committee: These are often sent separately after the defense by the graduate unit; if given to the student for submission with the manuscript, they should be sealed in an envelope by the graduate unit and marked "Confidential." Ask your department for more information.

You may use the template for the front matter pages, on our  Templates Page .

Submitting to ProQuest (Doctoral Students Only)

If you are a doctoral candidate (excluding MFA/EDD), you are required to have your dissertation published by ProQuest (formally known as UMI). This will bring your work to the attention of researchers in your field in a variety of ways. Your abstract will appear in Dissertation Abstracts International, which is considered the authoritative source for concise summaries of current doctoral research. Your entire dissertation will be published by ProQuest.

ProQuest Publishing does not require payment of a registration fee for doctoral students who submit via the ProQuest ETD Administrator website.  Doctoral students must select the "traditional publishing" option and not the "open access" option to activate the no registration fee feature, otherwise they will be charged as shown below.

Students are responsible for the associated fee, which is currently $65 for traditionally published dissertations that are not submitted via the ProQuest ETD Administrator website and $160 for open access dissertations; $55 for traditionally published and $150 for open access theses. Both the ProQuest registration form and fee must be submitted with your dissertation electronically. The registration fee is payable by credit card.

ProQuest provides copyrighting of dissertations as a supplementary service when the work is being registered with them. The current fee for copyrighting is $65.

The publication or copyrighting of master’s theses by ProQuest is optional.

Registering Your Copyright

Registering your copyright in your thesis or dissertation is optional. Under current United States copyright law, the moment you reduce a work to a tangible medium (i.e., write it on paper, save on hard drive or other storage device, take the photograph, record the music, etc.) your thesis or dissertation is copyrighted. This applies to unpublished manuscripts as well. There is no longer the need to register your work for copyright. Furthermore, there is no longer the requirement of putting a copyright notice on a work for it to be copyrighted. You may register your copyright either by having ProQuest do so (see above) or on your own by submitting a registration form, which you can pick up at Zimmerman Library Government Publications or download from US Copyright Office's web page, with a check for $35, and two copies of your thesis or dissertation. Additional information can be obtained by calling 202-287-8700 or visiting the US Copyright Office website .

Including Copyrighted Material in Your Manuscript

You should remember that if you quote or otherwise reproduce in your thesis or dissertation material previously copyrighted by another author, beyond brief excerpts, you must obtain written permission from the copyright owner. Keep in mind that if a work was created in or after 1989, there is no requirement that it have a copyright notice to be copyrighted. This includes foreign works and foreign works for which the copyright has been reinstated pursuant to international treaty.

Copyright law is extremely complex and it can be difficult to determine what action you need to take and where to begin looking for permissions. The web sites listed below contain a great deal of information and have been helpful to students. Graduate Studies does not provide copyright advisement.

• The Copyright Clearance Center
• U.S. Copyright Office Home Page
• (ProQuest) Copyright and Your Dissertation or Thesis - Ownership, Fair Use, and Your Rights and Responsibilities  
• The University of Texas at Austin Copyright Crash Course
• UNM Office of University Counsel
• Boston College Information on Copyright

Preparing Your Manuscript

All manuscript pages must be 8.5"x11" ("letter size"). 

The left margin of each page must be 1 1/4 or 1 1/2 inches, and the top, right, and bottom margins 1 inch. Additional information is available  here .

Placement of Page Numbers

There are only two ways to paginate your manuscript: upper right hand corner and bottom center. If your page numbers are at the bottom, leave two blank line spaces between the last line of text and the line on which the page number is placed. Whether they are at the top or the bottom, page numbers should appear just outside the 1-inch margins (.5 to .8 inches from the top or bottom edge of the page. Whichever method of pagination is selected, it must be followed consistently. Use lower-case Roman numerals for the front matter (which is all pages before the body of research), create section break and continue (beginning again with page "1") with Arabic numerals for the remainder of the manuscript, including the text, illustrations, appendices and references. Additional information is available here . 

Type and Font

Your manuscript should be double-spaced (one and a half spaces can be used if approved by the chair of your committee) and single-sided. References may be single-spaced with a double space between each reference. Indented quotations may also be single-spaced. Use a professional quality font (e.g., Arial, Times Roman, Courier or Helvetica). Font size for your text should be 12 point; headings may be up to 14 point. Fonts for tables, figures, and appendices may range from 8 to 12 point.

The style of your thesis or dissertation may follow any one of many standard style guides, as preferred by your graduate unit, or the style considered standard in your particular discipline. You should consult your advisor for preferences or additional requirements your department may have. In any case, your manuscript must be internally consistent.

Thesis or dissertation manuscripts are generally divided into three sections: the Front Matter, the Body of Research, and the Reference Matter. Detailed information about each section is provided below.

Front Matter

For a visual reference to format the Front Matter, reference the examples of completed front matter here . A  Thesis Example  and a  Dissertation Example  will help you format the Front Matter for pagination and the placement of the proper order of the Front Matter pages.

Approval Page

The Approval Page is the first page of the Front Matter and the manuscript. Count this as page "i". Type the names of the committee members on the lines provided at the center of the page. No signatures are required. Additional information is available  here .

The Title page contains the title of your manuscript, your name, your previous degrees (including your majors, institutions and years centered on the page). Count the title page as page "ii". The degree you will be receiving at UNM, and the month and year of your graduation should be listed toward the bottom of the page (check with Graduate Studies for the graduation date). When listing the degree to be awarded, please refer to the Master’s and Doctoral  Degree List . Do not use abbreviations. Additional information is available  here . 

Dedication Page

(Optional) This is an optional page. If you use one, number it in appropriate sequence with a lower-case Roman numeral. The title must be in capital letters, centered just below the top margin of the page. The dedication itself may be single or double-spaced.

Acknowledgement Page

(Optional) This is also an optional page. If you use one, number it in appropriate sequence with a lower-case Roman numeral. The title must be in capital letters, centered just below the top margin of the page. The acknowledgment itself may be single or double-spaced.

Abstract Page

On the Abstract page first list the title of your manuscript, your name, all degrees you have already earned (in chronological order), and the degree to be awarded. These lines should be centered on the page, beginning just below the top margin. Then double-space, and on the following line, center the word ABSTRACT. Double-space again before beginning the text of your abstract. Use paragraph indentation as appropriate. The text itself should be either one and a half spaces or double-spaced. Number the Abstract Page in appropriate sequence with a lower-case Roman numeral.

Dissertation/Thesis abstracts are limited to 150 words. 

Table of Contents

The Table of Contents page is counted and numbered with a lower-case Roman numeral. If you have used a List of Figures (optional) and/or a List of Tables (optional) , they must be included in your Table of Contents. Tab leaders should be used between the heading levels and the page numbers. (DO NOT simply type dots across the page--the spacing will not work properly. Instead, set a dot leader tab. Check "dot leader tab" in Microsoft Word in the "help" for more information. If you have multiple appendices, they must each be listed (see section on Appendices).

List of Figures

(If Applicable) Use a separate page after the Table of Contents. This page is counted and numbered with a lower-case Roman numeral. It may be single- or double-spaced. Tab leaders should be used between the title of the figures and page the numbers. This page should be listed at the beginning of the Table of Contents.

List of Tables

(If Applicable) Use a separate page after the Table of Contents. This page is counted and numbered with a lower-case Roman numeral. It may be single- or double-spaced. Tab leaders should be used between the title of the tables and the page numbers. This page should be listed after the List of Figures at the beginning of the Table of Contents.

Preface Page

(Optional) This page is counted and numbered with a lower-case Roman numeral.

Body of Research

Beginning with the first page of text in the Body of Research (begin again with page "1"), pages are numbered with sequential Arabic numerals through the end of your manuscript. Each chapter/major division of the text must start on a new page. Each of these lead pages should be counted and numbered.

Figures may include diagrams, charts, drawings, schematics, photographs, etc. Each of the two required copies of your manuscript must contain its own original figures, with the exception of photographs, in which case both may be high-quality copies either in color or black and white. Figures should be inserted as near as reasonably possible to the text to which they relate. They should be numbered consecutively with Arabic numerals as part of the continuing text.

Figures and their captions must appear on the same page, within the required margins. If captions are more than one line long, they may be single-spaced. They should be placed on paper of the same size and weight as the rest of the manuscript. Colored materials are acceptable, but since color does not reproduce on microfilm, an alternate key should be provided if it will be needed for interpretation of the figure in black and white.

Tables that are a half-page or shorter in size may be placed at the top or the bottom of the page, or in the center, with text above and below. Tables may also be placed alone on the page immediately following the page that refers to them. The placement of tables should be consistent throughout the manuscript. Tables continuing for more than one page should be labeled [e.g., Table 1 (cont.)], and oversized tables should be treated in the same way as oversized figures (see above).

Reference Matter

Reference Matter may include notes to the text, appendices, a glossary, a list of references, and an index. The appendices and references are the two most commonly used categories. Detailed information about these sections is provided below.

The appendix (or a series of appendices) usually follows the main text, and contains material that is useful for a detailed review of the study, but is not essential to an understanding of the text. For example, an appendix is the appropriate section in which to place material such as raw data, the results of individual laboratory analyses, or sample forms. This may be useful supporting data even though it is not specifically utilized in the text. Note, however, that some reference should be made in the text to the fact that these materials appear in the appendix. The pages of the appendices are numbered in sequence with those of the text. Although it is preferable, you do not have to meet margin requirements for the material in your appendix, except for the left-hand margin.

After the last page of text, include a list of appendices on a separate page. Individual appendices should start on a separate page and should be clearly marked.

The list of appendices should also be included in the Table of Contents. To list appendices in your Table of Contents, use "Appendices" as your major heading. On the next line, indent five spaces, and begin listing each appendix with its title (e.g., "Appendix A. Survey Data") and page number.

No manuscript is complete without a full listing of the necessary bibliographic information about the sources upon which the study is based. In most cases, only those sources actually cited in the study are listed. This section will be called "List of References", "References Cited", or simply "References", and all pages are counted and numbered. The list is most often arranged alphabetically, although it may follow some other logical plan. It will follow the appendices.

Formatting Aids

Ms word template.

Templates for the Front Matter of your manuscript are available at the Front Matter Templates  section of this site. This page also includes samples of completed front and reference material. This section is a valuable visual reference to format the Front Matter with the proper lowercase Roman numeral pagination.

LaTeX Style

The LaTeX Style is popular with specific research disciplines, such as Engineering and the Math sciences. For a LaTeX Style File for formatting theses and dissertations, connect to  LaTeX Template and Style Files . 

Please note that computer-generated manuscripts are subject to the same formatting requirements as other manuscripts.

Common Problems

The problems listed below are among the most common, but manuscripts can be returned for other problems as well.

Formatting on Front Matter is very detailed. Make sure that formatting matches examples (especially red-bordered pages) and that pages are numbered correctly. (A sample of completed Front Matter is available on this web site.)

Margins for the entire manuscript must be:

• Left: 1.25 or 1.5 inches
• Top, Right, Bottom: 1 inch

Exceptions: Top, right and bottom margins may vary in the Appendix pages, but the left margin must be 1.25 or 1.5 inches throughout the ENTIRE manuscript (including Front Matter, References, and Appendices). Page numbers in the Appendices must also appear consistently as in the rest of the manuscript.

Landscape-oriented Figures and Tables

Margin requirements must be met, and page numbers must be placed consistently as in the rest of the manuscript.

Table of Contents/Headings & Subheadings

Your Table of Contents will be checked against the body of your manuscript.

• Page numbers must be correct.
• All headings and subheadings that appear at the same level should have the same appearance in the body of the manuscript and be distinguished from other heading-levels by appearance or numbering.
• All headings and subheadings (as many levels as you include in the Table of Contents) should appear in the Table of Contents. If you have some third-level headings in the Table of Contents, then ALL third-level subheadings should appear in the Table of Contents.
• The major section headings (usually Chapter headings) should each begin on a new page. Other levels should not be started on a new page.

All required manuscript forms must be submitted to Graduate Studies manuscript coordinator before submitting manuscript to UNM Digital Repository by graduate degree deadline. The forms to be submitted are attached below.

Electronic Thesis and Dissertation Preparation and Submission

The University of New Mexico encourages open access to all theses and dissertations produced for graduate degrees. Therefore, all theses and dissertations are submitted electronically in PDF format to Graduate Studies. These electronically submitted theses and dissertations (ETDs) are uploaded on a server housed in the UNM Digital Repository, where they are accessible for search and download through web search engines such as Google.  In most cases, students submitting ETDs benefit from having their work available in the open access repository. In some special cases, however, students may want to delay making their work available for varying lengths of time.  For this reason, UNM has implemented an embargo policy that enables students, with approval from their advisers and Graduate Studies, to delay public-wide access to their work in the UNM Digital Repository. While under embargo the manuscript nonetheless remains available to the University of New Mexico academic community in order to satisfy requirements for the degree. Before submitting your thesis or dissertation, please consult with your committee chair and review the embargo restriction policy to determine whether or not you should release your work to open access or petition for an appropriate embargo option. If the decision is made to request an embargo restriction then the form must be submitted to Graduate Studies at the same time as you submit the  Announcement of Examination form   at least two weeks before your dissertation defense.

Steps for Submitting Your Manuscript

Once your thesis or dissertation committee approves your final manuscript and you have made all necessary revisions and corrections, you are ready to submit your work as a single pdf file to the  UNM Digital Repository  and, for dissertation writers, the  ProQuest ETD Administrator archive  following the  instructions below . At the minimum, you must submit your thesis or dissertation to Graduate Studies within (90) ninety days of your final defense or by the graduation deadline for the term in which you are graduating, whichever comes first.

Submission Instructions by Degree:

• Doctorate of Education
• Doctorate of Philosophy
• Master of Fine Arts
• Master of Arts or Master of Science

Note: You must submit the manuscript as a pdf file, thus you will need to convert your Microsoft Word document or any other document to the pdf format. As of May 2011, Graduate Studies has learned that when using either a PC or Macintosh platform with recent versions of Microsoft Office you may lose some formatting when converting your Word document into pdf or when submitting your pdf document to the UNM Digital Repository. To protect against such problems, it is important that you create and save all changes to your document on the same computer platform and using the same version of Microsoft Office. Thus, when you complete your final manuscript do not shift between computers and different versions of Word. If you encounter these problems, contact the Manuscript Coordinator at Graduate Studies for assistance.

Steps to Create Your Manuscript (Microsoft Word)

If you need help creating a single file for your manuscript,  click here .

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Dissertation and Thesis Guidelines

• Overview of the Library Submission Process
• MA/MS/PhD Students: Next Steps for Online Submission
• MFA Students: Next Steps for Online Submission
• Common Formatting Issues
• Frequently Asked Questions and Tutorials

Dissertations and Theses Librarian

You can get help for research in several ways.

Contact  the Scholarly Communications librarian, Kristin Laughtin-Dunker, at  [email protected] or (714) 532-7769

Call the Reference Desk at (714) 532-7714

Chat with us at LibChat during  Reference Desk hours

Email us at Quick Reference

Ask  the  KnowledgeBase

Library Submission Guidelines  

All students must begin the submission process by following the Initial Steps for Library Submission detailed on the next page.

After receiving library approval, students will be given directions to proceed with online submission of their thesis or dissertation. Chapman University students are required to submit their thesis or dissertation online to Chapman University Digital Commons and  ProQuest Dissertations & Theses Global . Only MFA students are exempt from the requirement to submit to ProQuest Dissertations & Theses Global.

• Library Workshop Slides: Submitting Your Dissertation or Thesis to the Library

Deadlines for Completion of Library Requirements

The library submission process has multiple steps. In order to meet all deadlines for conferral of graduate degrees, the entire process (including submission to Chapman University Digital Commons and ProQuest Dissertations & Theses Global, as applicable) must be completed on the following dates as per the deadlines set by the Office of the Associate Vice President for Graduate Education :

• Fall 2024 : December 6, 2024 by 5:00 p.m. Pacific time
• Interterm 2025 : January 17, 2025 by 5:00 p.m. Pacific time
• Spring 2025 : May 9, 2025 by 5:00 p.m. Pacific time

It is recommended to make the initial submission to the library at least one week in advance of these dates to allow time for any necessary revisions. Do not count on being able to start and complete the library submission process on the due date.

Though the above infographic provides a general overview of the process for submitting your dissertation or thesis to the library, please be sure to read the full instructions beginning on the Initial Steps for Library Submission page!

Infographic designed by Kalea Brown '26.

• Next: START HERE: Initial Steps, Checklists, and Templates >>
• Last Updated: Aug 12, 2024 1:51 PM
• URL: https://libguides.chapman.edu/dissertations

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Submission and Formatting 101: Master the Dissertation, Thesis, and Report Process

• Announcements
• Succeeding in Graduate School

Students who are completing a dissertation, thesis, or report are invited to join the Graduate School to learn about the resources available to them to assist in scheduling their defense, formatting their documents, and submitting their documents.  In one afternoon, you can learn everything you need to be successful and complete your degree in a timely fashion!  Faculty and staff who assist students with submissions are also welcome to attend.  Attend the entire event, or stop in for the seminar that interests you.

• When: Tuesday, September 10, 2024, 2 – 4pm (see detailed schedule below)
• Who: Students completing a dissertation, thesis or report; faculty and staff who assist students with submission
• Where: Virtual and in-person (Admin 404 – limit for room is 40); ( register to attend online and receive participation instructions)
• Registration: Please register to receive handouts via email or attend online . The seminar will be available online as well as on campus.

If you are unable to join us, the event will be taped and available online after the event. The previous semester’s seminars are always available online.

Information on submitting, formatting, and more can be found online for dissertations and theses or reports .

Detailed schedule

• 2:00 – 3:00 p.m. – Submission 101 Learn what is required to submit your document to the Graduate School and the deadlines for the upcoming semester.  Best for students who are completing their degree this semester or next semester.
• 3:00 – 4:00 p.m. – Formatting 101-103 Learn about templates, checking your document with Adobe Acrobat, and how to use copyrighted materials. You’ll also learn where resources are on the web page so you can learn more about the topics that interest you.
• 4:00 – 4:30 p.m. – Questions Have a question that hasn’t been answered yet? We’ll be available to answer any additional questions you have

• E-mail the Help Desk
• User's Guide for H-Announce

Mississippi Historical Society Outstanding Dissertation Award

Announcing the Mississippi Historical Society's Outstanding Dissertation Award

This award is accorded to the outstanding dissertation focussing on Mississippi history completed and defended in 2023 or 2024.

Self-nominations are welcomed and submissions are due by November 1, 2024.

The award criteria and submission instructions may be found here: https://www.mississippihistory.org/mhs-outstanding-thesis-and-dissertation-awards

Dr. Anne Marshall

Associate Professor of History

Mississippi State University

Stellenbosch University Library and Information Service - News from research support services

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• A new face and place for theses/dissertations submissions

“ SUNScholar is open to receive new nominations for the December 2024 graduation period .”

That was the opening line for every graduation period.  This year is no different, except now it has a new name, face and place.  The submission of theses and dissertations for graduation has moved to SUNStudent Academia .

The nomination for students to submit a thesis or dissertation for graduation now takes place on Thesis Management .

Thesis Management sits under the tab for Examinations, yet it has nothing to do with examinations.  For each functionality, Examinations and Thesis Management , it is two totally different, and separate processes and therefore two different outcomes.

During the process of Examinations , the thesis or dissertation has yet to be examined and reviewed.  In Thesis Management only the final revised thesis or dissertation needs to be uploaded.  This is the copy following examination, and after all corrections have been made.  This is also the copy that will be available on SUNScholar.

The User Guide for Thesis Management is available here .

For the most part, the workflow for Thesis management hasn’t changed.

To summarise the process:

• The final revised document must be submitted in PDF format.
• Log onto SUNStudent Academia.
• Click on Examinations , then click Thesis Management .
• The supervisor/promoter or administrative staff nominates the candidate.
• The thesis/dissertation is uploaded by the supervisor/promoter or administrative staff.
• The supervisor/promoter or administrative staff approves the submission.
• The thesis/dissertation will be publicly accessible on SUNScholar following graduation.

Due to the sensitive nature of security and ongoing enhancements to Thesis Management , the upload/submission of the final revised thesis or dissertation, must be done by the supervisor/promoter or administrative staff.

The final date for the submission of theses or dissertations for the December 2024 graduation is 28 November 2024 .

Changes in the process

• The Thesis Management function will remain open throughout the year.
• It is compulsory for all master’s and doctoral students to complete this process for graduation.
• Students will not be uploading any documents; this will be the responsibility of the nominator.
• The process of nomination, submission and approval/rejection will take place on the same screen/programme.
• The manual input of the student number will give a dropdown box of ALL postgraduate students within the faculty, ensure you ‘pick’ the correct student from the dropdown box.
• The manual input of the supervisor/promotor staff number will give a dropdown box of ALL supervisors/promotors within the faculty, ensure you ‘pick’ the correct supervisor/promotor from the dropdown box.
• Incorrect uploading of document(s) cannot be replaced after the submission process, so the process of nomination needs to be cancelled.
• Only a cumulative maximum of 250 MB can be uploaded per student. Exceeding this threshold requires the user to send the document(s) to [email protected].
• Uploaded documents will remain visible to the staff member who did the nomination.
• The discretion and security of uploaded documents remain with the department.
• Thesis management will be ‘wiped’ clean after each graduation period.
• The embargo period only goes up to three years. For extensions or moving from embargo to open access and vice versa, an email must be sent to [email protected]   to manually make the changes.  These changes will not be reflected in Thesis Management.

What remains

The recommendations and look and feel of the thesis document remain the same.  Such as the new SU title page, declaration page(s), abstract(s) and typesetting.  See the library help page, Thesis/Dissertation submission for templates.

Requesting Access to SUNStudent

Access will only be granted to SU staff and with the approval of their line manager.  Any user requesting access must get their line manager’s approval for the request to be processed.

Your access can be provisioned by following these steps:

• Please access the SUNStudent Service Desk here
• The tile marked “user access management” is the section that allows users to complete their user role access request

For enquiries about theses/dissertations submissions, please contact Paulette Talliard or [email protected] .

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Submissions

• About cIRcle

A Day in the Life at the cIRcle Office

By Jillian Wertzberger on Aug 27, 2024

Photo courtesy of Flickr .

After four wonderful months, my time with cIRcle is coming to an end. Let’s take a look back at what I’ve done this term by seeing what I actually get up to in a day!

First thing’s first: I arrive at the office and say hello to the cIRcle crew. Then, I fill up my water bottle (this will not be the only time). After I’m settled, I check Outlook and flag emails with things I should get around to today, such as submissions, project updates, and replies from faculty. Once I’m up to date, I get started on submissions!

These are works, such as student projects and research papers, submitted to cIRcle by UBC faculty, students, and community members. Once something is submitted to cIRcle, I get to enter in all the metadata for it (e.g. title, author, etc.) so that it is searchable at UBC and beyond. This is one of my favourite tasks because I get to see what faculty and students are working on.

By the time I’m done with submissions, I usually get pretty chilly (we’re in the lower level of the library!), so I’ll put my sweater on and refill my water bottle. Then, I get to work on my ongoing projects. Below are a few that I’ve been working on.

Electronic Theses and Dissertations Guide

This summer, I worked on a Wiki guide to help facilitate the discovery and use of graduate theses and dissertations in cIRcle.

My newness to cIRcle helped me tackle this project; I was able to write it from the perspective of a new user to cIRcle, since I was one! Each day, I would tackle a new section (e.g. searching, licensing, metadata) by pretending I was a student or faculty member trying to search or use an item in cIRcle. I’d write out all the questions I would have about how these things worked (What can I do with a Creative Commons license? How do I find theses from my program?) and then attempt to answer them in the guide. Once I completed a section, I would stare at the bagel that I packed for lunch and try not to eat it (this would be around 11:15 am). Then on to emails!

Electronic Theses and Dissertations Supervisor Recruitment

The purpose of this project is to recruit research papers from UBC graduate supervisors who have supervised theses and dissertations in cIRcle’s collection. This entails reviewing the Google Scholar profiles of UBC faculty who have cropped up in the “Supervisor” field of recent theses and dissertations until I find a research article that isn’t free or easy to access. I then use Sherpa Romeo and click through the publisher’s website to determine if they permit a copy to be deposited in an institutional repository. Policy permitting, I email the faculty member to request a copy and perform the same submissions process for the article to upload it to cIRcle. Since this is an ongoing project, I usually liked to dedicate a chunk of time at the end of each day to it. If I finished my target of five article requests per week, I would move on to other projects such as blog posts.

But first I fill up my water bottle again. And submit to the bagel calling my name. During my time at cIRcle, I’ve helped write three blog posts (this is my fourth!). I most enjoyed working on a post about alternative outputs in cIRcle . As a podcast devotee (I regularly listen to a baseball podcast while inputting submissions- Go A’s!), I’ve long been interested in their application in a scholarly context. Wouldn’t it be awesome to listen to your “readings” for a class while going for a walk? It was heartening to see the wide variety of outputs available in cIRcle, from videos to podcasts to cook books!

Signing Off

To wrap up each day, I add my accomplishments to an email draft to the cIRcle team which I send off at the end of each week. I also alert them to any challenges I’m facing, lessons I’ve learned, and what projects I plan to tackle for the next week.

Now that my time with cIRcle is coming to a close, I’ve been looking back at these emails to reflect on my time here (…and to help update my CV). I am grateful to have had the opportunity to work on a diverse array of projects and advance my skillset as a communicator, educator, and librarian. I have deepened my interest in the world of scholarly communications, coming to enjoy the often slippery and nebulous ins and outs of publishing, licensing, and access. In this field, I have learned that an affinity for investigation is beneficial and an optimistic outlook is key. We must always celebrate making research accessible!

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Princeton University Library

Getting to know special collections — fall 2024.

The first set of “Decalcomania” stickers. 

In the fall semester of 2023, Princeton University Library (PUL) Special Collections debuted a new initiative: stickers. 

Created from images of items held in PUL’s catalog, the stickers sit in the reception area of Special Collections, located on the C-Floor of Firestone Library. They are free for the taking by anyone who visits the space, whether they stop by to investigate a lingering research question or are just passing through.

“We have stickers,” Reference and Outreach Specialist  Emma Sarconi began before Special Collections Assistant  Adrienne Rusinko jumped in, “to make Special Collections more fun and inviting. 

“It can be a very intimidating space, and stickers are a very accessible and a fun way to catch people’s eye, to get them in, to offer them something free that they can take with them with no catch,” Rusinko continued. The stickers help to share the types of items Special Collections holds in a “less aggressively academic way.” 

The stickers are just one part of Special Collections' larger outreach plan, which also includes a book club with the Princeton Public Library and the monthly Special Collections Showcase in the lobby of Firestone Library. 

“These efforts to prove that Special Collections doesn’t just have to be about dissertations,” Sarconi said. “There are so many ways you can find delight in Special Collections, and stickers are just one of those ways.” 

The sticker program, named “Decalcomania,” a term that refers to a printing technique used to put images on pottery and other materials, is also a collaboration with the PUL Makerspace — Makerspace Specialist  Ariel Ackerly works with Sarconi and Rusinko to produce the stickers in-house. 

The current sticker lineup features dragon marginalia, dolls from a Soviet children’s book, musicians from “The Great Dance of Death,” an Italian printer’s mark, and strawberry embellishments. 

“This is one of those things that you think it’s simple and straightforward and in a lot of ways it is,” said Sarconi. “But also I think it really underlines the mission of the department in a lot of different ways.”

All-Access Book Club

Sarconi and the Special Collections staff have also taken their intimate knowledge about PUL’s collections and parlayed it into a book club. In collaboration with the Princeton Public Library, the book club acts in part as one would expect. Members read a novel selected by the staff at the public library and meet to discuss themes and reactions.

Sarconi, however, injects PUL’s unique collections into the meetings by creating a hands-on showcase that allows members to interact with items related to the club’s book choice. 

One session for the book “Glorious Exploits,” which takes place following the Peloponnesian War, saw  Elena Baldi , Byzantine Numismatics Cataloger and Linked-Open-Data Coordinator, bring a set of temporally relevant coins and deliver a presentation on them to the group. 

“That was really exciting for people and generous of the Numismatics staff on a lot of levels,” said Sarconi. “We have a lot of eyes on our collections at all times and Special Collections staff members are willing to share what they see, which is great.”

The All-Access Book Discussion Group meets every six weeks, with the next meeting planned for September 19 over Georgi Gospodinov’s “ Time Shelter .” Registration is handled through the Princeton Public Library  website . Recaps of each of the meetings are posted to the Special Collections blog. 

Special Collections Showcase

While both the stickers and the book club require visitors to pay a visit to Firestone’s C-Floor, the  Special Collections Showcase puts the varied pieces of the department front and center.

Emma Sarconi and Dana Sheridan show Firestone Library Visitors Special Collections items in October 2023. Photo credit: Brandon Johnson.

The showcase, which debuted in the fall of 2023, will return with Sarconi and her colleagues selecting five items each month to display and discuss with Library visitors. 

“Last year we had a lot of people who didn’t realize we were open to the public, or didn’t realize that you don’t need an appointment, or didn't realize the kind of cool stuff that may be related to their lives, interests, or careers,” Sarconi said. 

This year, save for showing off some of the spookier and occult items for Halloween, the showcase will focus on pulling items from both the personal and professional interests of Special Collections staffers. 

“Special Collections is a very collaborative place to work, and the curators are always very open to questions,” said Rusinko. “For example,  Eric White posted an item in Slack and I went to him and asked if we had any other monkey-related manuscripts, of which we have several.” 

She added, “ AnnaLee Pauls has decades of institutional knowledge and she’s so easy to tap and ask if she knows about a given item or topic.”

The first Special Collections Showcase is scheduled for Thursday, September 19 from 2:00 to 4:00 p.m. in the Firestone Lobby. Unlike many Library programs which are open to the public but require prox card access, the Showcase is located before the entrance turnstiles. 

Special Collections also hosts a blog featuring collection highlights and insights, event recaps and more at  specialcollections.princeton.edu .