construction quotation cover letter sample

Written Samples

15 sample cover letters for quotation submission.

Submitting a quotation for a project or service is your chance to shine and stand out from the competition.

The key is an impactful cover letter that grabs the recipient’s attention and persuades them to consider your quote over others.

Sample Cover Letters for Quotation Submission

In this article, we provide 15 stellar sample cover letters you can adapt for your quotation submissions.

No more staring at a blank page – use these as a springboard to craft an irresistible pitch and land that contract.

Cover Letter 1

Subject: Quotation for Office Renovation Project – Acme Builders

Dear Mr. Johnson,

Please find attached our detailed quotation for the office renovation project we discussed last week. Our team was excited to hear about your vision for the space and we have put together a comprehensive plan to bring that vision to life on schedule and within budget.

As a full-service design-build firm, Acme Builders is uniquely positioned to handle every aspect of this project from initial concepts through final build-out. We pride ourselves on superior craftsmanship, attention to detail, and dedication to client satisfaction, as evidenced by our extensive portfolio and glowing client reviews.

Some key highlights of our quotation:

• Repartitioning of existing floor plan to create an open, collaborative workspace
• Installation of state-of-the-art A/V and teleconferencing capabilities in all meeting rooms
• High-end finishes and furnishings from our eco-friendly, locally-sourced suppliers
• Comprehensive project management to ensure on-time, on-budget completion

We are confident you will find our quotation thorough, competitively priced, and backed by an unparalleled reputation for excellence. We look forward to the opportunity to bring this exciting project to fruition together.

Please do not hesitate to contact me directly with any questions. Thank you for your consideration.

Best regards,

John Smith Vice President,

Acme Builders,

555-123-4567

[email protected]

Cover Letter 2

Subject: Quotation for Catering Services – Gourmet To Go

Dear Ms. Thompson,

I am pleased to provide the attached quotation for catering services for Innovatech’s upcoming Annual Leadership Summit. Having had the pleasure of working with your team on several successful events over the past few years, we are thrilled at the prospect of partnering again.

As you will see detailed in the quotation, our proposed menu showcases the freshest seasonal ingredients, impeccable preparation, and gorgeous presentation that are the hallmarks of Gourmet To Go. From the welcoming reception through multi-course lunches and dinners, to all-day beverage service and snacks, we have you covered.

We have also included several enhancements for your consideration:

• Organic cold-pressed juice bar and smoothie station
• Live-action dessert stations with bananas foster and liquid nitrogen ice cream
• Nitro cold brew coffee bar
• Sommelier-curated wine pairings for each course

We are happy to customize any aspect of the proposal to ensure your event is both memorable and flawlessly executed. Our service staff are consummate professionals with deep experience in formal corporate events.

I will contact you early next week to discuss the proposal and answer any questions. As always, it is a pleasure doing business with Innovatech.

Warm regards,

Sarah Jones

Founder and Executive Chef,

Gourmet To Go

555-987-6543

[email protected]

Cover Letter 3

Subject: Quotation for Landscaping Services – Green Thumb Landscaping

Dear Mr. Williams,

Thank you for the opportunity to provide a quotation for landscaping services at River Bend Apartments. I visited the property last week and was impressed by both the location and the existing landscape – it will be a pleasure to enhance the grounds and ensure they remain impeccably maintained for your residents’ enjoyment.

Please find attached a comprehensive quotation detailing our proposed scope of services, including:

• Weekly mowing, edging, and blowing of all turf areas
• Bed maintenance including weeding, deadheading, and pruning
• Seasonal color rotations in all beds and containers
• Monthly irrigation system checks and adjustments
• Tree and shrub fertilization and pest control as needed

As a bonus, we have included an initial site clean-up and mulching at no additional cost. We are confident you will be impressed with the immediate aesthetic impact this will provide.

Green Thumb Landscaping prides itself on reliability, attention to detail, and responsive customer service. Our crews are professional, uniformed, and fully insured. We are committed to exceeding your expectations and serving as a trusted partner in maintaining and enhancing your property.

I will follow up via phone in the next few days to walk through the proposal and address any questions or requested changes. We look forward to serving River Bend Apartments!

Bob Johnson

Green Thumb Landscaping

555-555-1234

[email protected]

Cover Letter 4

Subject: Quotation for IT Managed Services – ABC Tech Solutions

Dear Dr. Patel,

ABC Tech Solutions is pleased to provide the attached quotation for comprehensive IT-managed services for Medical Associates Group. Having recently expanded to 15 locations, your practice is wise to seek a partner to ensure a robust, secure, and smoothly functioning IT infrastructure.

As detailed in our quotation, our services encompass:

• 24/7 proactive monitoring and maintenance of all servers, workstations, and network devices
• Unlimited remote and on-site helpdesk support for all locations
• Implementation of enterprise-grade security solutions including firewall, antivirus, multi-factor authentication, and data encryption
• Secure cloud data backup with rapid restore capabilities
• Strategic IT planning and budgeting as your practice continues to grow

ABC Tech serves several medical groups of similar size and we are well-versed in your unique IT needs and HIPAA compliance requirements. We pride ourselves on serving as a seamless extension of your team, allowing you to focus on patient care with the peace of mind that your technology is in expert hands.

I will reach out shortly to review the quotation and assess the next steps. We are excited for the opportunity to put our expertise to work for Medical Associates Group.

Director of Client Services,

ABC Tech Solutions

555-765-4321

[email protected]

Cover Letter 5

Subject: Quotation for Janitorial Services – Spotless Cleaning Co.

Dear Mr. Brown,

I am writing to provide Spotless Cleaning Co.’s quotation for janitorial services at Hillcrest Manor. It was a pleasure touring your beautiful assisted living facility and envisioning how our team can provide the highest levels of cleanliness and sanitation for your residents and staff.

The attached quotation outlines our proposed scope of work, which includes:

• Daily cleaning and disinfecting of all common areas, dining rooms, activity spaces, and public restrooms
• Sanitization of high-touch surfaces multiple times daily
• Weekly deep cleaning of resident apartments
• Procurement and stocking of all cleaning supplies and consumables
• Emergency response for spills or accidents

At Spotless Cleaning, we understand that an assisted living environment has unique needs. Our staff are fully background checked, uniformed, and trained in proper infection control protocols. We use only EPA-approved disinfectants and green cleaning products to ensure the safety of your residents.

We currently service several senior living communities and are confident we can exceed your expectations while remaining within your budget parameters. I look forward to discussing our proposal in greater detail and hopefully welcoming Hillcrest Manor to our family of satisfied clients.

Mark Rodriguez

Spotless Cleaning Co.

555-456-7890

[email protected]

Cover Letter 6

Subject: Quotation for Signage Package – Metro Signs & Graphics

Dear Ms. Nguyen,

Thank you for considering Metro Signs & Graphics for your restaurant’s rebranding and new signage needs. We share your excitement about the upcoming launch of Chez Nguyen and are honored to provide the attached quotation for a full interior and exterior signage package.

From the striking illuminated exterior logo signage to the elegant window graphics, stylish wayfinding, and Instagram-worthy feature wall in the dining room, our designs are sure to make a statement and set the perfect ambiance for your patrons’ dining experience.

• Custom fabricated exterior signage with energy-efficient LED illumination
• Frosted vinyl window graphics with metallic accents
• Dimensional acrylic letter signage for restroom and back-of-house wayfinding
• Large-scale digitally printed feature mural on textured wallcovering
• Complete installation services by our in-house team of certified installers

We have worked with numerous top restaurants and hospitality brands and understand the importance of cohesive, impactful branding that elevates the guest experience. Our state-of-the-art production capabilities combined with our team’s creativity and attention to detail make us the ideal partner for this project.

I will be in touch shortly to review the quotation and discuss any desired modifications. We are excited to contribute our expertise to the success of Chez Nguyen.

Sales Manager,

Metro Signs & Graphics

555-246-8013

[email protected]

Cover Letter 7

Subject: Quotation for Professional Video Production Services – Studio Five Media

Dear Mr. Patel,

I am pleased to provide Studio Five Media’s quotation for video production services for the upcoming launch of AXON Fitness’s new line of connected home gym equipment. Your products are nothing short of revolutionary and deserve to be showcased with the highest production values and creative storytelling.

As detailed in the attached quotation, we propose a suite of video assets including:

• 2-minute hero product video with 3D animation highlighting key features/benefits
• Series of 15-second social media teaser videos
• 10 exercise demonstration videos featuring brand ambassadors
• Collection of customer testimonial videos shot on location
• Post-production services including editing, color grading, motion graphics, and sound design

Studio Five Media brings together a team of award-winning directors, cinematographers, animators, and editors to create video content that engages, inspires, and drives results. We take great pride in being a turnkey partner, allowing you to remain focused on product development and launch logistics with the confidence that your video needs are in expert hands.

We are happy to adjust any aspect of this proposal to align with your vision and budget. I will reach out early next week to discuss this further. We are thrilled at the opportunity to bring the AXON Fitness story to life.

Alex Rodriguez

Executive Producer,

Studio Five Media

555-369-2580

[email protected]

Cover Letter 8

Subject: Quotation for Industrial Equipment Rental – Crane & Co.

Dear Ms. Desai,

On behalf of the team at Crane & Co., I am pleased to provide the attached quotation for the equipment rental needs of the Stonebridge Construction highway expansion project. Having reviewed the specifications provided, we are confident we can supply the necessary equipment to keep your project moving safely, efficiently and on schedule.

Our proposed equipment package includes:

• Two 40-ton rough terrain hydraulic cranes with certified operators
• Three 10,000 lb. telescopic boom forklifts
• Skid steer loader with auger and breaker attachments
• 60′ articulating boom lift
• 185 CFM air compressor
• Support equipment including generators, light towers and arrow boards

All equipment will be delivered to your jobsite and undergo full safety inspections prior to use. Our 24/7 field service team will be on call to handle any required maintenance and repairs, minimizing any potential downtime.

Crane & Co. has been serving the construction industry for over 50 years. We understand the unique demands of highway projects and pride ourselves on being a one-stop resource for all your equipment needs.

Please feel free to contact me directly with any questions about this quotation. We appreciate the opportunity to be of service and look forward to contributing to the success of this important infrastructure project.

Mark Johnson

National Accounts Manager,

Crane & Co.

555-741-8520

[email protected]

Cover Letter 9

Subject: Quotation for Corporate Transportation Services – Luxury Fleet

Dear Mr. Singh,

I am writing to provide Luxury Fleet’s quotation for corporate transportation services for InfoTech’s upcoming multi-day Global Leadership Summit. With over 500 top executives converging from around the world, seamless and luxurious transportation is essential to the success of this prestigious event.

As outlined in the attached quotation, our proposed transportation plan includes:

• Airport meet-and-greet service for all attendees
• Transfers to and from all summit venues in late-model luxury sedans and SUVs
• On-call dedicated vehicles and drivers for VIP attendees
• Branded passenger vans for group transfers
• Experienced dispatchers to coordinate all logistics

Luxury Fleet specializes in high-touch corporate transportation for events of this caliber. Our professionally-trained drivers, immaculate vehicles, and white glove service ensure that your attendees will travel in comfort and arrive on time.

We are pleased to offer a comprehensive transportation package at a preferential rate given the scale of this event. We are also happy to customize our proposal to best meet the needs of your VIP attendees and corporate image.

I will follow up via phone in the next few days to further discuss our services. We are thrilled at the opportunity to serve as your transportation partner for this landmark event.

Priya Patel

Director of Client Relations, Luxury Fleet

5 55-852-9630

[email protected]

Cover Letter 10

Subject: Quotation for Office Furniture & Design Services – Workspaces Reimagined

Dear Ms. Lee,

It was a pleasure meeting with you and your team to discuss the furniture and design needs for AdventureWorks’ new 20,000-square-foot corporate headquarters. I am excited to provide the attached quotation detailing our recommendations for creating a workspace that embodies your brand, fosters collaboration and innovation, and enhances employee well-being.

Some key highlights of our proposal:

• Open-plan workstations with sit-stand desks and ergonomic seating
• Technology-enabled meeting spaces with integrated conferencing capabilities
• Flexible lounge areas for informal collaboration and socializing
• Biophilic design elements including living green walls and abundant natural light
• Comprehensive project management and installation services

As a certified Herman Miller dealer, we have access to a wide range of high-quality, innovative furniture solutions. We also bring a team of experienced designers who will work closely with you to create a custom space that meets your unique needs and reflects your company culture.

I am confident that our proposal offers a comprehensive and competitively priced solution for your new headquarters. I will be in touch next week to walk through the quotation in detail and discuss the next steps.

Thank you for considering Workspaces Reimagined for this exciting project. We look forward to bringing your vision to life.

Michael Chen

Senior Account Executive,

Workspaces Reimagined

555-963-8520

[email protected]

Cover Letter 11

Subject: Quotation for Event Rentals – Party Perfect Rentals

Dear Mr. and Mrs. Johnson,

Congratulations on your upcoming wedding! I am thrilled to provide Party Perfect Rentals’ quotation for the rentals needed to bring your dream outdoor wedding to life.

As we discussed, our proposed rental package includes:

• Elegant white pole tent with cathedral window sidewalls
• Farm-style cross-back ceremony chairs
• Round reception tables with coordinating linens and napkins
• Rustic-chic lounge furniture for cocktail hour
• Wood dance floor
• Bistro lighting throughout the tent and surrounding trees
• Complete tabletop rentals including china, glassware, and flatware

Party Perfect Rentals is the region’s premier event rental provider, with an extensive inventory and unparalleled service. Our team will handle every detail, from initial consultation and site visit through day-of setup and post-event breakdown, allowing you to relax and savor every moment of your special day.

Please review the attached quotation and let me know if you have any questions or would like to explore any additional options. I look forward to working with you to create the wedding of your dreams!

Best wishes,

Sarah Thompson

Event Consultant,

Party Perfect Rentals

555-741-9632

[email protected]

Cover Letter 12

Subject: Quotation for Commercial Painting Services – Color Crew Painting

Thank you for the opportunity to provide a quotation for painting services for the common areas at Sunrise Apartments. I enjoyed meeting with you and touring the property – the new color palette you have selected will provide a beautiful refresh and enhanced curb appeal for your residents.

Please find attached our detailed quotation, which includes:

• Pressure washing and surface preparation of all exterior surfaces
• Application of premium exterior paint to all building facades, trim, and doors
• Painting of all interior hallways, stairwells, and common rooms
• Minor drywall repairs as needed
• Daily job site cleanup and regular progress reporting
• 3-year warranty on all workmanship

Color Crew Painting has been serving the multi-family residential market for over 20 years. We utilize only the finest quality paints and our meticulous prep work ensures a flawless, long-lasting finish. Our crews are professional, efficient, and sensitive to minimizing any disruption to your residents’ daily lives.

We are confident that our quotation offers a comprehensive and competitively priced solution for refreshing Sunrise Apartments. I will contact you next week to review the proposal in detail and discuss any questions or adjustments.

Color Crew Painting appreciates your consideration and looks forward to hopefully serving your painting needs.

Color Crew Painting

555-852-7410

[email protected]

Cover Letter 13

Subject: Quotation for Landscape Design Services – Green Dreams Landscaping

Dear Ms. Rodriguez,

It was wonderful to meet with you and hear your vision for the landscape surrounding your new home. I am pleased to provide the attached quotation for design and installation services to create the outdoor living space of your dreams.

Our proposed scope of work includes:

• Custom landscape design including hardscapes, water features, and lush plantings
• Installation of a flagstone patio with a built-in fire pit and seating wall
• Construction of a cedar pergola for shade and ambiance
• Planting of privacy screening trees ornamental shrubs and perennial borders
• Installation of automated irrigation system and landscape lighting

At Green Dreams Landscaping, we pride ourselves on our creativity, attention to detail, and commitment to exceeding client expectations. Our team of designers and craftsmen will work closely with you throughout the process to ensure your complete satisfaction.

I am confident you will find our quotation to be comprehensive and competitively priced for the high level of quality we deliver. I look forward to walking through the proposal with you and discussing how we can bring your outdoor oasis to life.

Thank you for the opportunity to earn your business. We hope to transform your property into an enviable showpiece and the backdrop for years of outdoor enjoyment.

Jennifer Wilson

Lead Designer,

Green Dreams Landscaping

[email protected]

Cover Letter 14

Subject: Quotation for Private Event Security Services – Guardian Security Solutions

Dear Mr. Gupta,

I am writing to provide Guardian Security Solutions’ quotation for event security services for the grand opening gala of the new Gupta Museum of Modern Art. With dignitaries and high-profile guests in attendance, we understand the critical importance of a comprehensive security plan.

Our proposed security package includes:

• Perimeter security with uniformed officers and checkpoints at all entrances
• Plainclothes officers stationed discreetly throughout the event space
• Coordination with local law enforcement for crowd control and traffic management
• Pre-event security sweep and continuous monitoring of all event areas
• Executive protection detail for VIP attendees as needed

Guardian Security Solutions is a trusted partner for high-profile events. Our officers are rigorously trained, experienced professionals who maintain the highest standards of vigilance and discretion. We have a proven track record of providing a secure environment while blending seamlessly with the tone of the occasion.

We are pleased to offer our services at a special non-profit rate in recognition of the cultural significance of this event. Please review the attached quotation and let me know if you have any questions or require any adjustments to the plan.

We are honored to be considered for this prestigious event and look forward to the opportunity to serve your security needs.

Mark Thompson

Director of Operations,

Guardian Security Solutions

555-753-9514

[email protected]

Cover Letter 15

Subject: Quotation for Specialty Printing Services – Precision Press

Dear Ms. Singh,

Thank you for considering Precision Press for the specialty printing needs for the launch of Sanavi’s exciting new product line. I am pleased to provide the attached quotation for producing the unique packaging and point-of-sale materials that will make your products shine.

Our proposed printing package includes:

• Custom die-cut product packaging with spot UV and embossed accents
• Large format retractable banners for in-store displays
• Double-sided hanging signs with metallic ink
• Promotional posters and shelf talkers
• Bound product catalogs with soft-touch laminate covers

At Precision Press, we have invested in the latest printing technologies to deliver stunning results for our clients. Our state-of-the-art equipment, combined with our team’s expertise and creativity, allows us to produce printed materials that elevate brands and drive sales.

We take great pride in our attention to detail, color accuracy, and ability to deliver even the most complex projects on time and budget. We are excited to put our capabilities to work for Sanavi.

Please feel free to contact me with any questions about our quotation. I am happy to discuss any changes or value-engineering options to align with your vision and budget. We look forward to hopefully bringing your vibrant new packaging to life.

Rachel Patel Account Executive,

Precision Press

555-987-6541

[email protected]

As these cover letter samples demonstrate, a thoughtful, well-crafted cover letter can be a powerful tool in presenting your quotation in the best possible light and persuading the client that you are the right choice for their project.

By highlighting your unique value proposition, demonstrating your understanding of the client’s needs, and conveying your enthusiasm and professionalism, you set the stage for your quotation to be viewed favorably and increase your chances of winning the business.

So the next time you are submitting a bid or proposal, don’t overlook the importance of an impactful cover letter – it just might be the key to sealing the deal.

Finance – Construction quotation sample letter

Construction quotation sample letter

Writing your construction quotation letters....

Writing a construction quotation letter is a good thing, because it means that you are in the running to win a contract and deliver a project, or same phase or works on a project.

But preparing and writing a construction quotation also carries with it some other feelings, including the natural anxiety and doubts which arise from quoting the job.

You have enough to worry about when writing your quotes, including whether or not the amount is too low or too high, and how to factor in potential delays and issues etc.

So the layout and structure of your letter can often be an afterthought.

But in addition to the actual quote, it's important that you put your best and most presentable foot forward when preparing and sharing a construction quotation letter.

Impressions matter, and the state and contents of your quotation have an influence on how the receiving party interprets your quote - and does impact their opinions of what the rest of your work and information might look like.

So to improve the impression of your quotes, and do give the receiving party some confidence in the rest of your work, here is a construction quotation letter sample to use or copy.

Here's a construction quotation sample letter

This construction quotation sample letter provides you with a flexible framework which you can use and modify for each of your construction quotes.

As you can see from the sample letter below, there are two or three really important components to any quotation letter.

The first is that you make sure to include any and all important information regarding the recipient and issuer. While relatively obvious, this information is often omitted from important quotes and records and can come back to bite you.

The second is that you include some level of detail around the project or job, and frame the quote. This serves as important context, and also serves to sweeten the deal for the client, who is then about to jump into a quote.

And the final and most important part of your construction quotation letter is of course the quote itself.

Within a letter, you don't have a lot of formatting options, so including a basic breakdown and summary should suffice.

Ref: [Insert project/job reference]

Date: [Insert date]

To: [Insert client name and details]

For: [Insert project or job name]

CONSTRUCTION QUOTE

Dear [Insert name],

Please find below your quotation for the works discussed.

We look forward to fulfilling the work to the highest standard.

[Insert quote item e.g Brick Wall]

[Insert description of work]

• Dig foundations width of garden to a depth of 600mm
• Build new brick wall on top of foundation along the width of the garden
• Customer to choose bricks
• Plaster on brick wall

Materials = $ [Insert price] Labour = $ [Insert price]

Total = $ [Insert price]

If you have any questions or concerns, please contact me directly on [Insert phone number].

Signed by, Authorised Person

The better construction quotation sample 'letter'

While the above construction quotation sample letter can serve and function as your communication mechanism, you can probably see the weaknesses of using a physical letter or email to issue construction quotations:

• A lack of formatting options
• The records are hard to store and maintain (especially if you run and manage a lot of quotes)
• The client doesn't have an easy or electronic way to sign off and accept the quote
• The quote doesn't fit with the rest of your information management system (IMS)

So what can you do if you want to level up your construction quotation letters?

You can use a proper quote template like the sample you see below.

Unlike the quotation sample letter, this kind of framework makes you quotations more streamlined and professional.

You can fill in all of that important record keeping information, create a better description of the job or work, and create a comprehensive and well organised breakdown of the quote - all within an easy-to-understand and digestible format.

Think of how much better this looks to potential clients, and how well this can fit into your other project reporting and updates - which creates a consistent and impressive communication stream.

Use this smarter construction quotation sample letter for yourself.

Improving how you manage your documents and forms to improve your business.

It's often easy for construction and industrial companies to focus on what they do best: delivering and managing actual construction projects.

But at the end of the day, a construction company is a business like any other business. And in order to get awarded and deliver projects, you need to be able to win and manage them - from the site and from the office.

Many construction companies could drastically improve how they manage quotation letters, as well as tenders , timesheets , daily reports and other critical company and project information.

While tackling the information and document management issues can seem overwhelming, and transitioning from traditional word docs, PDFs and letters, the benefits of using a digital and consolidated solution to manage project information can not be ignored.

With a consolidated information management system, you can create and send your quotes in the same place that you manage your other project forms and documents.

With everything in a smart digital format, you can run your site and office operations from a control hub which improves how you manage internal and external operating procedures.

While a construction quotation sample letter used to suffice, in today's market, other companies are using better systems to speed up and make their documents look more professional - and clients and consumers are expecting professional formatting which they can easily read, share and sign off digitally.

Use or copy the quotation sample letter in this article, or stay ahead of the curve and win more work by levelling up your entire process below.

Construction Quote

Use this construction quote template to make your quotes more professional and to win more work.

See the template →

Contractor Quote

This contractor quote template makes creating, managing and sharing big and small quotes more professional than traditional quote documents.

People in 80+ countries use this financial software to better capture, organise and track project finances.

See how you can easily streamline your systems and processes with Sitemate today

About Lance Hodgson

Lance is VP of Marketing at Sitemate. His aim is to bring awareness to a brighter future for the Built World where industrial workers and companies work smarter.

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Sample Cover Letter for Quotation Submission

The General Manager,

Company Name,

Designation,

Company name,

Sub: Submitting Quotation for Fabrication Work .

Dear Sir/Madam,

As per our discussion, here we are submitting the quotation for the fabrication work , please find the enclosed quotation along with this letter.

For any modifications, please let us know, we will try to revise the quotation.

We ensure quality work at a reasonable cost, and we look forward to hearing from you.

Thanking you.

Cover Letter for Sending Quotation (Format 2)

The person name,

Company name.

Sub: Quotation for Mobile App Development.

As per the discussion in the last week, we hereby submit the quotation for mobile app development .

We have been in this field for more than five years, our world class workforce can develop the best mobile app that can fulfill the needs of you and your customers.

Kindly find the attached quotation along with this letter and give us your valuable response.

We are open to revising the quotation as per your requirements.

Yours sincerely,

Sample Cover Letter for Sending Quotation (Format 3)

The Manager,

Sub: Submitting Quotation for ManPower Supply.

Respected Sir/Madam,

As per your enquiry, here is our quotation to supply manpower to your organization. Kindly find the attached quotation along with this letter.

Please let us know if you want any changes, we will revise the quotation as per your requirements.

We guarantee the supply of quality manpower without any time delay.

Looking forward to your response.

Sample Cover Letter for Sending Quotation (Format 4)

Sub: Quotation for ________ (purpose)

As per your valuable enquiry, here is the quotation for _________( purpose) . 

The price mentioned in the quotation can be held for a few days. Once the offer ends then the price may increase.

Hurry up! to get it at the lowest price.

Sample Cover Letter for Sending Quotation (Format 5)

Sub: AC service quotation.

We are hereby submitting the quotation for AC service , please find the enclosed quotation along with this letter.

We are committed to excellent service and quick response.

Hoping for a long-term business contract with you.

Tips to Write a Good Cover Letter for Submitting the Quotation

• Subject Line: Write the subject line on quotation cover letter, so that the receiver can easily knows why you submitted the letter. 
• Try to remind when you last discussed the work.
• Highlight your expertise and experience in that field.
• If you are ready to revise the quotation then mention it in the cover letter.
• Submit the quotation to the right person.
• What is the first name, middle name, and last name in an Indian passport?
• Property tax name change application format

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Construction Quotation Letter

Download this Construction Quotation Letter Design in Word, Google Docs Format. Easily Editable, Printable, Downloadable.

The Construction Quotation Letter is a versatile, downloadable document available in MS Word, Google Docs, and Apple Pages formats. This editable template streamlines the process of creating professional construction quotations. It offers seamless customization options, allowing you to tailor your quotes to meet specific project requirements.

With support for both A4 and US sizes, it ensures compatibility with various document standards. This template simplifies your workflow, saving you time and effort in preparing detailed construction quotes. Whether you're a contractor, builder, or construction professional, this user-friendly resource enhances your efficiency and helps you create polished, client-ready quotations with ease. Download it today to elevate your construction business's professionalism and efficiency.

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• Microsoft Word
• , Google Docs

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Home » Letters » Cover Letters » Covering Letter for Quotation Submission – Sample Covering Letter for Submitting Quotation

Covering Letter for Quotation Submission – Sample Covering Letter for Submitting Quotation

Table of Contents:

• Sample Letter

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To, The Chief Manager, ______________ (Name of the Company), ______________ (Address)

Date: __ /__ /____ (DD/MM/YYYY)

From, ____________ (Name of the Employer), ____________ (Name of the Company), ____________ (Address)

Subject: Proposal for Quotation

Respected Sir/Madam,

This letter is a formal indication that we have generated and enclosed a formal quotation along with this proposal.

As discussed on ________ (Date) for the _________ (Name and details of the business/task), we have formulated every tiny detail of the work as per your requirement. The quotation includes all the prices as per the work demanded in every field comprising of projects cost, cost of labor, and our own fees. It is accurate and inclusive of all taxes to avoid any future disputes.

We ensure you professional help from our end so that you may experience the best. We hope that this work of ours gives us more opportunities to serve you in the future. We assure you that, your work will be our priority and henceforth we will work together with the corporation.

Thanking you, ____________ (Name), ____________ (Contact Details), ____________ (Signature)

Live Preview

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

• Start Typing: Enter your letter content in the "Letter Input" textarea.
• Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

The letter writing editor allows you to start with predefined templates for drafting your letters:

• Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
• Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

If you want to copy the text of your letter to the clipboard:

• Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
• Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

• Print Letter: Click the "Print Letter" button after composing your letter.
• Print Preview: A new browser window will open showing your letter formatted for printing.
• Print: Use the print dialog in the browser to complete printing.
• The covering letter should briefly introduce the proposal, mention the date of discussion, and express gratitude for the opportunity. It should also indicate that the detailed quotation is enclosed.
• Providing a breakdown of costs ensures transparency and helps the recipient understand how the pricing was determined, minimizing the risk of misunderstandings.
• Yes, it's advisable to include all applicable taxes in the quotation pricing to avoid any future disputes or misunderstandings regarding the total cost.
• The quotation document should be neatly organized and securely attached to the covering letter, ensuring that it is easily accessible and readable by the recipient.
• It's a good practice to follow up after submitting the quotation to ensure that the recipient received it and address any questions or concerns they may have.

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By lettersdadmin

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Cover Letter for Quotation to Client

It is a common practice for sellers to prepare a quotation for their client when their client wants to know the price of the items they want to purchase. Clients generally ask a number of sellers to write a quotation and then after careful evaluation, they choose one of the sellers to make the purchase.

The cover letter is the main part of the quotation that gives a brief introduction to the quotation document. It is not a mandatory document as many sellers send their bids without a cover letter. However, those who use this document always manage to impress their clients as the cover letter helps the clients a lot in understanding the bid in a better way.

Many times, sellers fail to win over the client because their cover letter is not good enough even if they have mentioned a good quotation. Follow the tips given below:

• Know the content of the letter when you write it because you cannot afford to miss anything important.
•  Briefly describe what the client can expect to read in the bid so that the length of the letter does not exceed one page.
• Don’t forget to mention the items you are going to write the quotation about.
• Mention the terms and conditions of buying products from you and how much time you take to send the products to your prospective clients.

Sample cover letter for quotation:

Subject: Cover letter for quotation

Respected Mr. ABC,

With reference to the discussion that we had last week regarding the supply of furniture to your office, I am hereby submitting a quotation for the supply of furniture articles including 3 chairs, one table, and one sofa set.

I believe that this quotation will be in line with the total cost, delivery type, and other things that you have expected.

To be clearer and comprehensive, I am hereby providing a list of articles with the specifications of each article below:

Specification 1: __________________

Specification 2: __________________

Specification 3: __________________

We know that you would like to proceed with the processing of your furniture order with us once you have thoroughly checked the quotation that we have submitted. 

You are required to complete the order along with its payment within 30 days after you received the price quotation from us. We will try to deliver you the product at our earliest convenience.

We would like to request you to act upon the price as and when you place the order since there is a fluctuation in the prices. The quotation we have submitted is for the next 35 business days. If you want to place an order after that, you will be required to request the quotation again. We would like to request you to place the order as soon as possible as our product run out of stock very quickly.

Another sample quotation cover letter written by a seller to a prospective client has been given below:

Sample cover letter for bid:

Subject: Cover letter for bid

Regarding the meeting that we had with each other last month, I am submitting a bid for the supply of stationery products to your office. The list of products that we intend to send you includes the following items:

• ____________

We are sure that the bid information we have provided will be able to fulfill your all information needs. If you quickly respond to our quotation, you will be able to procure all the products quickly. Following are some important points to remember:

• You can pay us within a week after you have received the products
• The exchange policy works only if the product is faulty or is not in line with the order that you have placed

We hope that you will be happy buying products from us. We will be very much pleased to serve you.

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