- Software applications
presentation software
- Rahul Awati
What is presentation software?
Presentation software, also known as graphics presentation applications or presentation graphics programs, is a category of software used to create content where information is often represented in a graphical or visual way. A variety of presentation software is available to help tell a story or support written information using pictures, charts, graphs and other visual elements.
Types of presentation software
There are two main types of presentation software: business presentation software and general multimedia authoring tools.
Business presentation software products generally emphasize ease of learning and use, particularly for nontechnical and business users. However, they can include more advanced functions for experienced users. Most business presentation applications let users include visual elements like images , and sometimes audio and video.
General multimedia authoring software lets users create sophisticated presentations that might include photos, icons , audio narrations, transitions, animations and video sequences. Some presentations products combine ease of use and sophisticated features.
Key features in presentation software
Presentation software often includes templates to create visually rich presentations and slide decks. Templates can be easily edited to match user requirements or company brand guidelines. The software usually includes a search feature to discover these templates, as well as approved layouts and previous presentations.
Cloud-based presentation applications generally include shared workspaces and team folders that let multiple people securely collaborate, provide inputs, set status updates, and add comments and reactions. Users can also share presentations, project plans, conference keynotes, sales decks and more in real time. Versioning capabilities might be included so authorized users can manage version history, recover previous versions and view current progress.
Many vendors offer a centralized library of images, photos, icons and animations, and regularly update these libraries so customers can access the visual elements for their presentations. Some applications also integrate with external image sources like Unsplash, Giphy and Brandfetch, so business users can find additional digital assets such as images, logos, fonts and colors.
Other vendors' presentation software integrates with external video sites like YouTube or Vimeo, enabling users to embed video to support the deck's story or main message. Still other graphics applications include audio and data capabilities so users can add narrations to content and integrate data from Google Analytics , Google Sheets and other sources to accompany and strengthen the text.
Some applications include a built-in designer that implements predefined design rules and guardrails. Once content is added to the software, the designer converts notes, data and more into visually rich slides. The slides automatically adapt to the rules, so users don't have to make manual adjustments to change text font and resize images, for example. In addition, the software might include intuitive editing options and smart formatting capabilities to let users make quick edits and finalize a presentation.
The best presentation software includes support for brand esthetics. The application updates every slide and deck with the brand's specific fonts, colors, logos, themes and templates to create consistent brand presentations with the approved brand style. In most cases, style themes are customizable so company logos, colors, fonts and icon styles can be added to the presentation theme and updated as needed.
Artificial intelligence in presentation software
Presentation software products have evolved with more advanced capabilities and intuitive options for edits, sharing and collaboration. Sophisticated applications also include conversational AI engines so users can automatically generate new presentations quickly.
Depending on the software's capabilities, the AI engine may create the first draft of the presentation based on a user's description and needs.
Some AI-powered presentation products include smart templates that can quickly edit the autogenerated software and adapt the content to a user's or brand's story. The application might also include a designer bot that takes design inputs from the (human) user in natural language and generates unique images.
Common applications of presentation software
Presentation software is especially useful to create presentations and decks that include some combination of text, animations, images, video, audio and transitions. These might include creative briefs, pitch decks, moodboards , competitor analyses, proposals, bulletins, project reports, annual reviews, marketing plans and meeting discussions.
All these presentations can be displayed in a slideshow format. Built-in templates, content libraries and editing tools accelerate the design process, regardless of the presentation's purpose or intended audience.
Popular presentation software products
Microsoft PowerPoint is one of the most popular presentation software applications available today. It includes numerous user-friendly features for design, sharing and collaboration, object insertion, slideshows, text formatting, audio and video.
Other popular products include Lotus Freelance Graphics, Google Slides , Prezi, Slidebean, Canva and Keynote. Most of these products offer PC and Mac versions. In addition, many are free to download and use, while others come in free, paid or freemium versions.
Presentation software might include different features and capabilities. Organizations and users must assess their requirements, technical stack, audience type and budget before making a purchase.
For example, a geographically dispersed team might be better suited to a cloud-based application that supports borderless collaboration than a desktop application that can't be accessed from outside the enterprise network . Similarly, a marketing plan might require more visual elements while an investor update might require more graphs or charts. The software that is ultimately selected should satisfy these specific requirements.
For more on this topic, learn how to create a successful presentation .
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What is Presentation Software Anyway? A Complete Guide to Essential Features and Why Your Team Needs Them
It’s estimated that 30 million PowerPoint presentations are created on any given day— and those numbers have likely spiked even higher given our new norm of virtual communication and remote work. Between startup pitches, business plans, all-hands meetings, and school presentations, everyone has a different story to tell. Regardless of who you are and what you do, we’d be willing to bet that you’ve created a deck or two in your day. But having a handful of presentations under your belt doesn’t necessarily mean you’re an expert.
In fact, it’s very likely that the majority of those presentations created on a daily basis are cobbled together the night before the deadline. The result? A poorly executed deck (or frankendeck, as we like to call them) that doesn’t support your overarching purpose. In fact, 79% of people think that most presentations today suck. Your content means nothing if it gets lost in transition, and a bad deck can derail your entire presentation in the blink of an eye. Luckily, presentation software can help you create something brilliant in a fraction of the time— with no design experience required.
Sounds great, right? But what is presentation software , anyway? Let us tell you.
What is presentation software?
Presentation software is the deck designer you’ve been looking for, without actually having to hire a designer. At its core it’s a platform or software that enables you to create visual presentations. Everyone knows the household names like PowerPoint , Keynote , and Google Slides , but there are plenty of PowerPoint alternatives out there making presentation design simpler and more innovative. Alternative software, like Beautiful.ai, offers unique features that are not available in the dated software like PowerPoint.
What features should you look for?
Depending on whether you work for a small business, startup or larger enterprise, finding a good presentation software program is a must. There are many different softwares to choose from, but these are the key features that you should consider when choosing your app or platform.
A lot of inexperienced designers might dread starting a presentation from scratch (can you blame them?). A big selling point for a lot of PowerPoint alternatives is that they offer pre-built templates to help get you started. But even still, presentation design can be a big undertaking if you don’t know how to structure your story. Beautiful.ai offers a free gallery of pre-built presentation templates by our resident designer to help you start inspired. Each template is fully customizable so you can make it your own, while using our layouts to spark your own creativity.
If you’re not a designer by trade, a presentation software with artificial intelligence is smart (literally, and figuratively). Beautiful.ai’s smart slides take on the burden of design for you so that you can focus on what’s really important: your message. With smart slide templates , we apply principles of good design to each slide restraint so that it’s nearly impossible to create something that doesn’t look good. Simply add your content and watch the slides adjust without having to worry about aligning text boxes, configuring charts, or resizing text.
Some presentation softwares do animations better than others (no, we aren’t going to name any names). Your animations should be subtle, but effective. The last thing you want is your animations to give the audience motion sickness. But when done correctly, dynamic animations build in a way that directs the audience’s attention back to your slides.
We may be biased, but Beautiful.ai’s animations bring your slides to life without overwhelming viewers. We give you the power to decide how your animations will build on each slide. You control the speed, the order, and whether they build automatically or advance with a click. You can create a custom timeline, which is a manual control of your animation build. And you can also customize the animation timing and style to choose overlapping, simultaneous, sequential, or no animation at all. Depending on your content, and talking points, you may select a slow, normal, or fast animation speed— it’s all up to you.
Collaboration
We can all agree that working in the cloud is better than working without it. Eliminating lengthy email chains and attachments from your workflow can save a lot of time. Especially when you’re working in tandem with colleagues or clients, the cloud ensures that you are always working in the most updated version. Collaborating in presentations means that you can work on building a deck in unison with your team, which is something that’s critical in a work-from-home environment.
With Beautiful.ai, not only can you collaborate with teammates— internal and external— in real-time, but you can also comment on slides to provide feedback or questions. Each collaborator on the presentation will receive a notification via email and within the product when a comment or edit is made on the slide so nothing falls through the cracks.
Shareability
Shareability is something that older presentation software— like PowerPoint— lacks. Instead of having to send a file attachment with every update, newer presentation software will allow links for simplified sharing. This also helps teams with version history and content management.
In Beautiful.ai, it’s easy to share your link out via email, social media, or embed it on a webpage. Because everything is saved on the cloud, you can edit your presentations on the fly and it will be updated immediately without having to resend a new link to your colleagues or clients. This is a game changer for board meetings, pitches, or sales proposals when a piece of information might come in at the last minute but you have already sent a link out to the deck.
Analytics is an essential tool for any business. With analytics you can see which slides performed well, and which slides your audience skipped altogether. This allows you to evaluate which information is resonating well with your audience and what might be getting lost in transition. As a business, this can help you understand your final call-to-action, and how you need to pivot to encourage a more favorable outcome.
Beautiful.ai’s analytics shows you time spent on the presentation, total views, when the presentation was last viewed, and completion rate all within the product.
Jordan Turner
Jordan is a Bay Area writer, social media manager, and content strategist.
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- - - -E- -G- -I-J-K- - - - - -Q- - - -U- -W-X-Y-Z The first step of learning how to use presentation software is understanding the terminology you will encounter as you work through this lesson. -A- An action button is an item that can be added to a presentation that contains pre-programmed commands for performing commonly done tasks. An example of an action button is the right pointing arrow which, when clicked during a presentation, will advance the viewer to the next slide. | ||
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The 10 Most Common PowerPoint Terms
- Brock University
Slide and Slideshow
Bullet or bulleted list, design template, slide layouts and slide types, slide views.
- Animations and Schemes
PowerPoint Online
Slide master.
Whether you're new to PowerPoint or need a quick refresher, here's a list of the 10 most common PowerPoint terms. Knowing these can make using the program easier and help you create your very best presentations.
Information in this article applies to PowerPoint 2019, 2016, 2013, 2010; PowerPoint for Microsoft 365, PowerPoint for Mac, and PowerPoint Online.
Think back to the days of the old-fashioned slideshow that used a slide projector. PowerPoint produces an updated version of sorts. Slideshows can comprise text and graphics or be completely covered by a single picture, as in a photo album.
Each page of a PowerPoint presentation is called a slide . The default orientation of the slide is landscape. You can change the slide orientation and the slide size. Add text, graphics, and pictures to the slide to enhance its appeal and illustrate your point.
Bullets are small dots, squares, dashes, or graphic objects that begin a short descriptive phrase. Almost every slide type in PowerPoint contains a placeholder text box for a bulleted list. You'll use these bulleted list text boxes to enter key points or statements about your topic. When creating the list, press Enter to add a new bullet for the next point you want to add.
Think of a design template as a coordinated package deal. When you decorate a room, you use colors and patterns that work together. A design template acts in much the same way. Even though different slide types can have different layouts and graphics, the design template ties the whole presentation together in an attractive package.
The terms slide type and slide layout are used interchangeably. PowerPoint has a few types of slide layouts. Depending on the type of presentation you are creating, you may use several different slide layouts or just keep repeating the same few.
Slide types/layouts include, for example:
- Title slides
- Section heading slides
- Picture with caption slides
- Content slides for adding charts, pictures, and tables
- Blank slides
There are several ways to view slides and slideshows. These views are:
- Normal view : Also commonly known as slide view . It is the main working window in the presentation. The slide is shown at its full size on the screen.
- Outline view : Shows all the text of all slides, in a list on the left of the PowerPoint screen. No graphics display in this view. Outline view is useful for editing and can be exported as a Word document to use as a summary handout.
- Slide Sorter view : Displays thumbnail versions of all your slides, arranged in horizontal rows. This view is useful for making global changes to several slides at one time . Rearranging or deleting slides is easy to do in slide sorter view.
- Notes Page view : Shows a smaller version of a slide with an area underneath for notes. Each slide is created on its own notes page. Print these pages to use as a reference while making the presentation. The notes do not show on the screen during the presentation.
Located on the right side of the screen, the task pane changes to show options that are available for the current task that you are working on. For example, when changing the background for a slide, the Format Background task pane appears; when adding animations, you'll set animation options in the Animation pane.
Slide transitions are the visual effects that appear as one slide changes to another. PowerPoint offers several different transitions, such as fade and dissolve.
Animations and Animation Schemes
In Microsoft PowerPoint, animations are visual effects applied to individual items such as graphics, titles, or bullet points, rather than to the slide itself. Apply preset visual effects to paragraphs, bulleted items, and titles from a variety of animation groupings.
PowerPoint Online is the web version of PowerPoint. It allows a PowerPoint presentation to be played on any computer, even one that doesn't have PowerPoint installed. To use PowerPoint Online, you'll need a Microsoft account or an Microsoft 365 work or school account. To view a presentation in a web browser, save the presentation to OneDrive or Dropbox and open it in PowerPoint Online.
The default design template when starting a PowerPoint presentation is a plain, white slide. When you want to design your own template, use the Slide Master . After you update the Slide Master with your design choices, all the slides in your presentation will use the fonts, colors, and graphics in the Slide Master. Each new slide that you create takes on these aspects.
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Presentation Software: Glossary
Definition of terms used in this chapter:.
| Animation | a visual or sound effect added to an object or text on a slide |
| Animation Pane | the pane that displays additional options that can be applied to animations |
| Audio | sound files that can be recorded and embedded into a presentation |
| Background image | an image that can be added to the background of a PowerPoint slide and will be automatically resized to fill the entire slide |
| Clustered column | a type of chart that displays more than one data series in clustered vertical columns; commonly used for direct comparison of multiple series, but they become visually complex quickly |
| Contiguous | slides that are adjacent to each other in a presentation |
| Color Variant | a variation on the presentation theme style or color |
| Crop | a command that removes unwanted or unnecessary areas of a picture |
| Crop to shape | a command that removes unwanted or unnecessary areas of a picture and forms it into a specified shape |
| Effect options | additional enhancements such as sound and timing that can be applied to an animation |
| Embedding | the integration of links, images, videos, gifs, and other content from a variety of digital sources into a presentation |
| Eyedropper | a tool that captures the exact color from an object on your screen and then applies it to any shape, picture, or text |
| Fit | a function of the crop command that allows you to resize the picture so that the entire picture displays inside the picture area while maintaining the original aspect ratio |
| Homepage | the main page of a website |
| Keep source formatting | maintains formatting options from the source file |
| Layout | the arrangement of elements in a PowerPoint slide such as title and subtitle, lists, pictures, shapes, charts, tables, and media |
| Lock aspect ratio | a graphic option in which the ratio between height and width remains constant but the height and width can increase or decrease |
| Microsoft PowerPoint | a presentation program used to create business, educational, or informal presentations |
| Noncontiguous | slides that are not adjacent to each other in a presentation |
| Normal view | the primary editing view in PowerPoint where you write and design your presentations |
| Notes pages | a printout that contains the slide image on the top half of the page and notes that you have entered on the notes pane in the lower half of the page |
| Notes pane | a printout that contains the slide image on the top half of the page and notes that you have entered on the notes pane in the lower half of the page |
| Online pictures | allows you to find and insert online pictures into your presentation from a variety of sources |
| Outline view | a PowerPoint view that displays the presentation outline to the left of the slide pane |
| Placeholder | a box on a slide with a dotted border that holds the title, body text, or other content such as charts, tables, and media |
| Presentation | the process of communicating on a topic to an audience, typically a demonstration, introduction, lecture, or speech meant to inform, persuade, inspire, motivate, or build goodwill or to present a new idea or product |
| Presentation software | computer software used to display information in the form of a slide show, published to the web, or recorded to watch as a video |
| Print options | although presentations are not typically printed, this will allow efficient options for when printing is necessary |
| Print preview | provides a preview of what the presentation will look like when printed |
| QuickStyles | styles listed in the styles list that can be accessed at any time; can be predefined or created |
| Reading view | a view in PowerPoint that displays a presentation in a manner similar to a slideshow but in which the taskbar, title bar, and status bar remain available in the presentation window |
| Remove background | automatically removes unwanted portions of a picture; markers can be used to indicate areas to keep or remove from the picture |
| Reuse slides | allows you to take slides from an existing presentation and insert them into a new presentation without the need to open the old presentation; also allows you to keep the original formatting or apply the formatting used in your new presentation |
| Screen clipping | a type of screenshot that allows you to take a quick snapshot of part of the screen and add it into a presentation |
| Screenshot | a picture of one’s computer screen that can be inserted into a presentation |
| Shape styles | applies preset colors and effects to quickly enhance the appearance of your shape or textbox |
| Slide decks | a collective group of slides in a presentation |
| Slideshow | occupies the full computer screen exactly the way your presentation will look on a big screen when your audience sees it |
| Slide sorter | displays a miniature version of each slide |
| Slide | a presentation page that can contain text, pictures, tables, charts, and other multimedia or graphic objects |
| SmartArt | a visual representation of information that you create by choosing from among various layouts to communicate your message or ideas effectively |
| Smart guides | dashed lines that display on your slide when you are moving an object to assist you with alignment |
| Speaker notes | helps presenters recall important points, such as key messages or stats, as they give a presentation |
| Status bar | located at the bottom of the PowerPoint window; shows messages and information about the view, such as the slide number and the current theme template used |
| Template gallery | thousands of pre-made templates available in Google Slides |
| Templates | pre-made Google Slides presentations that can be used as-is or modified to fit your needs |
| Themes | a set of unified design elements that provides a coordinated look for your presentation by applying colors, fonts, and effects |
| Theme styles | a coordinated group of theme attributes that can be applied to shape styles |
| Title slide | a slide layout that is commonly used as the first slide in a presentation and contains an introduction to the presentation |
| Transitions | motion effects that occur in slideshow view when you move from one slide to another during a presentation |
| Trim | refers to taking off either part of the beginning or end of a media clip |
| URL | stands for Uniform Resource Locator, also commonly known as a web address |
| WordArt | a gallery of text styles with which you can create decorative effects, such as shadowed or mirrored text |
Computer Applications Copyright © 2022 by LOUIS: The Louisiana Library Network is licensed under a Creative Commons Attribution 4.0 International License , except where otherwise noted.
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Study with Quizlet and memorize flashcards containing terms like Using the diagram to the right, match each letter label to the correct term in the drop-down menus. A ...
Terms in this set (28) What is it. Presentation software is used to create a slideshow to present information to an audience. What is it used for. Creating presentations. How are presentation show. Presentations are commonly projected onto a whiteboard a large screen. Slides can also be printed out onto clear acetate and used with a overhead ...
Study with Quizlet and memorize flashcards containing terms like Animation, Slide Master Layout, Presentation Software and more.
presentation software (presentation graphics): Presentation software (sometimes called "presentation graphics") is a category of application program used to create sequences of words and pictures that tell a story or help support a speech or public presentation of information. Presentation software can be divided into business presentation ...
Presentation software is designed to allow the user to present information in an engaging way with text, pictures, sound, and video. It is a way to communicate ideas in a powerful, organized manner. It utilizes sequences of slides that accompany a spoken presentation.
Presentation software is a category of application software that is specifically designed to allow users to create a presentation of ideas by stringing together text, images and audio/video. The presentation tells a story or supports speech or the presentation of information. Presentation software can be divided into business presentation ...
PRESENTATION SOFTWARE definition: software that is used to prepare presentations: . Learn more.
Read the answer to "What is presentation software?", learn what to consider before choosing an application, and see examples of popular presentation programs.
What is presentation software? Presentation software is the deck designer you've been looking for, without actually having to hire a designer. At its core it's a platform or software that enables you to create visual presentations.
The question asks for matching the correct definitions with viewing terms commonly associated with presentation software like PowerPoint. Here is the correctly matched list:
The first step of learning how to use presentation software is understanding the terminology you will encounter as you work through this lesson. Action Button: An action button is an item that can be added to a presentation that contains pre-programmed commands for performing commonly done tasks.
However, not all presentation software solutions are created equal. To reap the most of the software, businesses must identify and understand key features of presentation software that align with their specific requirements. This article highlights five key features of presentation software based on the ratings given by verified software users.
Study with Quizlet and memorize flashcards containing terms like Which of the following best describes an app? a. A program that makes users more productive. b. A series of related instructions. c. Coordinates activities among computer or mobile device hardware. d. Enables you to manage devices and media., Which of the following best describes open source software? a. Provided for use ...
Whether you're new to PowerPoint or need a quick refresher, here's a list of the 10 most common PowerPoint terms. Knowing these can make using the program easier and help you create your very best presentations.
Presentation software. computer software used to display information in the form of a slide show, published to the web, or recorded to watch as a video. Print options. although presentations are not typically printed, this will allow efficient options for when printing is necessary. Print preview.
3. Presentation software - software used to create a slideshow. 4. Spreadsheet - software that organizes a collection of information. 5. Database software - software used to make calculations. So the correct matching of terms with their respective definition is: 1. Image-editing software - software used to enhance photographs. 2.
AI-generated answer Brainly AI helper here! Here are the correct match of terms with their respective definitions: 1. Word Processor - Software used to type, edit, format, and print text. 2. Spreadsheet - Software used to make calculations. 3. CAD - Software used to create technical drawings. 4. Presentation Software - Software used to create a slide show. 5. Database - Software that organizes ...
PRESENTATION SOFTWARE meaning: software that is used to prepare presentations: . Learn more.
Question: Match the five definitions with the five terms. Drag each definition to the correct box above its tem.A device that determines the best way to get information from one network to anotherA device that requests and receives information using a communications protocolClientAdevice that stores and delivers information upon request using a ...
Answer: 1: Image editing software is software used to enhance photographs. 2: PDF is abbreviation for Portable Digital Format. 3: Presentation software used to create a slide show. 4: CAD ( Computer Aided Designing ) software used to create technical drawings . Explanation: Advertisement.
Study with Quizlet and memorize flashcards containing terms like Application software is the software that is used when you do each of the following tasks except, WordStar was an early _____ application for personal computers., Productivity software and more.
Match the term about software licenses to the correct definition. 1. A legal contract between the software manufacturer and the user of an application. 2. Restricts the use of software to one user at a time. 3. Allows anyone on a network the legal right to use the software. 4.
Match the term with the appropriate definition. CAD graphic software PDF presentation software database Get the answers you need, now!