system admin cover letter sample

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System Administrator cover letter example

As soon as you land your ideal system administrator job, the people at that company are going to need you desperately. But until then, it’s you who need them, so you want to make an irresistible approach with an excellent system administrator cover letter. 

This writing guide will deal with the latter – the nuts and bolts of writing a cover letter for a system administrator that will make employers think they must call you in for an interview ASAP. Specifically, we’ll discuss:

• Choosing the best format for a system administrator cover letter
• The six elements of a successful cover letter and how to write them
• The psychology of writing a persuasive cover letter sample
• Common mistakes to avoid

Resume.io is a professional resource for job seekers in all fields and all stages of their career. For even more writing and formatting tips, check out our 125+ cover letter examples.

A system administrator manages an organization's IT infrastructure, ensuring servers, networks, and systems run efficiently. They install, update, and troubleshoot hardware and software, monitor system performance, and maintain security protocols. Regularly conducting backups, granting user permissions, and providing technical support are key duties. They also collaborate with teams to optimize system capabilities, document configurations, and respond to emergencies, ensuring continuous uptime and optimal system health.

Let's explore how to fit all of that into a compelling cover letter. First things first, we need to consider the format.

Best format for a system administrator cover letter

Choosing the right format for your system administrator cover letter involves questions of structure, design and layout. First of all, it should be one page only, 350 words max, and it must contain six essential components:

Cover letter header

• Greeting/salutation
• Introduction
• Sign-off and signature

We’ll discuss what each of these should contain below. But while we’re on the topic of format, here are some important design considerations to take into account:

Your cover letter sample should have a clean, professional, eye-pleasing look. It should have one-inch margins on the top, bottom, right and left, and it should have an appropriate amount of white space throughout to give the eye a break.

Strive for a balanced look, meaning your page is not full of text at the top and blank at the bottom. Keep your paragraphs of more or less equal length, and avoid huge blocks of unbroken text. You might choose to use bullet points to convey your accomplishments - this can be a powerful visual tool.

Choose a professional-looking font that’s easy to read, and make the font size a minimum of 10 points and a maximum of 12 points. Don’t resort to using a tiny font size to cram a wordy letter onto one page. 

Our comprehensive cover letter writing guide contains tons of useful tips and specific formatting information to help you create each essential section of your cover letter.

The free system administrator cover letter example below is designed to help you model your own document: 

Dear Mr. Garner,

Working as a system administrator in network security has proven a fascinating challenge over the past decade. HighView would provide a natural next step in my career.

My tasks have encompassed upkeep of hardware and software, managing virtual networks, and creating foolproof systems. I excel in drafting protocols for peers and stakeholders and conducted monthly tech and cybersecurity workshops. In my former role, safeguarding systems integrity was pivotal. 

I also possess in-depth knowledge in mitigating cyber threats aimed at clientele and business data. I pioneered a custom encryption protocol for our servers, and together with my team, we diminished cyber breaches and malware incidents by 65%. My foremost objective is to fortify your systems and safeguard your information.

My computer science degree from Miami University was just the start of an ongoing I.T. education that started with an MSCE and has most recently seen me become an Oracle Linux System Administrator and a Red Hat Certified Engineer. The deep knowledge required for our profession is always getting deeper, and I enjoy taking on new knowledge.

My knack for simplifying complex topics led to two promotions in my last position, and I've consistently showcased adaptability to ever-evolving tech landscapes. I've also undergone specialized training in agile methodologies which I believe can be beneficial.

Having chatted with some of your leaders at events, I admire your transparent corporate ethos. I'd be eager for an interview opportunity if my qualifications resonate with your needs.

Simon Backley

The cover letter header is the easiest part to write and the most challenging to design. It should contain your name, occupation, address, phone number and email, and you can also add your LinkedIn page or another website that showcases your professional skills.  

The header (which used to be called a letterhead) is also your best opportunity to add some visual flair to the page. Your name will generally be the largest thing on the page, in a carefully chosen font, and the rest of the header should be creatively designed and thoughtfully laid out. You may also opt for an accent color in your header.

There is no requirement to include a full home address in the header. Share your town and state, but leave your full address until the offer stage. There are data protection issues here and also potential for bias (especially if you don't live in the best neighbourhood).

For best results, use a cover letter template where the header (and everything else) is already designed for you. You can start with the system administrator cover letter example attached here at the upper right. Or review some of Resume.io’s dozens of other cover letter templates and examples. When you find one you like, click on it and an easy-to-use builder tool will walk you through the simple steps to making it your own. With the design considerations already taken care of, all you have to do is write the letter.

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Cover letter greeting

The cover letter greeting, also known as a salutation, should usually start with the word “Dear,” followed by “Mr.” and “Ms.” and the last name of the hiring manager. It’s that simple, so don’t overthink this.

Some people choose a more informal greeting, like using the word “Greetings” or “Hello” in place of “Dear.” That may be OK, depending on the company’s style and level of formality or lack thereof. But “Dear” is never wrong, so it makes for a safe option.

The biggest mistake people make in writing cover letter greetings is not finding out the name of the person they should be writing to. If a name is not mentioned in the job listing, do some sleuthing to find out who it is. If you can’t find it online, consider picking up the phone, calling the company and simply asking.

Cover letter introduction

The cover letter introduction, the first paragraph, should be an intriguing opening statement that compels the hiring manager to keep reading. You have to hook the fish before you start reeling it into the boat. 

You should lead with your most impressive job qualifications, whether that’s your years of experience in the field, your master’s degree in computer science or something else. 

Avoid using bland, clichéd phrases like “I am writing this letter to….” They already know you’re writing this letter, so you’ve wasted five words already. Plunge right into the reasons you would make an excellent system administrator for this company, using original and compelling language. See how this is done in the introduction of our cover letter sample.

Cover letter body

The central two to four paragraphs of your cover letter, known as the body, should present the heart of your case. This section usually focuses on work experience, since that’s generally what employers care about most. Mention the most impressive jobs you’ve held, focusing on what you actually achieved there, using specific facts and figures where possible.

You can also mention your education and any special training or certifications you hold in your field. In fact, if you don’t have much if any work experience because you’re still in college, then your education will probably need to be your primary pitch.

Try to mention the name of the company you’re writing to, and say something about why you want to work there. A hiring manager at Acme Widgets will immediately notice that you’ve mentioned Acme Widgets, and will see that you’re not just mass-mailing a generic cover letter to random employers. 

Here’s the body section from our cover letter example to get you started:

Cover letter conclusion

The conclusion of your cover letter, the final paragraph, should include some kind of call to action that encourages the hiring manager to get back to you. This can be as simple as saying you look forward to a reply, or you can say that you are always available for an interview or even an informal chat on the phone. Check out the conclusion from our cover letter sample below.

Cover letter sign-off

The sign-off, sometimes called a complimentary close, is the line that says “Sincerely,” “Best regards,” “All my best,” “Thanks so much” or the like. There are several closes that can work, but you can never go wrong with “Sincerely.”

Add a space after this, and then type your full name. If you plan to mail (or hand-deliver) a hard copy of your cover letter, you need to sign your name above your typed name, though this is not necessary in electronic correspondence. Here’s the sign off from our cover letter sample.

The psychology of writing a persuasive cover letter

The purpose of writing a cover letter is to establish a personal connection with a hiring manager who has the power to invite you to an interview and ultimately to offer you a job. Notice the word “personal” – although this is a formal business letter, that doesn’t mean it can’t also be personal. 

So write your letter like a real person (not a robot) who is reaching out to another real person. Be human, friendly and likable – nobody wants to hire someone they don’t like. 

You have to blow your horn a bit, but watch your tone to make sure you don’t come off sounding arrogant or presumptuous. Strike a confident tone, but don’t be overconfident.

Mistakes to avoid

• Typos and other writing mistakes can quickly torpedo your chances. Find an editor to review your letter before you send it.
• Mass-produced cover letters samples are never a good idea. Every cover letter should be tailored for a specific employer.
• Irrelevant info like your hobbies and interests do not belong in a cover letter.
• Poor formatting and ugly design will turn off recruiters before they even read the first word.

Key takeaways

• Follow proper cover letter structure to make sure you’ve covered all the bases you need to.
• Write a professional yet personal letter that will help you to establish a relationship with the hiring manager.
• Make your letter look as good as it reads by following sound design advice. Check out the systems administrator cover letter sample included on this page for an idea of how to format your own.

Free professionally designed templates

System Administrator Cover Letter Example

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You should start your System Administrator cover letter by addressing the hiring manager directly, if their name is known. Then, introduce yourself and state the position you're applying for. It's important to immediately convey your relevant experience in system administration, highlighting key skills that align with the job description. For example, you could start with: "As a seasoned System Administrator with over 10 years of experience in managing complex IT infrastructures, I am excited to apply for the System Administrator position at your company. My expertise in network configuration, server maintenance, and cybersecurity makes me a strong fit for this role." This approach shows that you're qualified and enthusiastic about the opportunity.

The best way for System Administrators to end a cover letter is by summarizing their qualifications, expressing enthusiasm for the potential role, and inviting further discussion. For example, "In conclusion, my experience as a System Administrator, combined with my passion for problem-solving and team collaboration, make me a strong candidate for this position. I am excited about the opportunity to contribute to your team and look forward to discussing how my skills can benefit your organization. Thank you for considering my application." This ending is effective because it reiterates your qualifications, shows your interest in the role, and encourages the hiring manager to move forward with your application. Remember to end with a professional closing like "Sincerely" or "Best regards," followed by your name.

A System Administrator's cover letter should include the following elements: 1. Introduction: Start with a brief introduction about yourself and your professional background. Mention the job you're applying for and where you found the listing. 2. Skills and Experience: Highlight your technical skills relevant to the job description. This could include your experience with systems installation, configuration, upgrading, and maintenance. Mention your proficiency with operating systems like Linux, Windows, or macOS, and any other relevant software or hardware. 3. Certifications: If you have any certifications like Microsoft Certified Systems Administrator (MCSA), CompTIA A+, or Cisco Certified Network Associate (CCNA), be sure to include them. These certifications demonstrate your commitment to staying up-to-date in your field. 4. Problem-Solving Abilities: System Administrators often need to troubleshoot and solve complex system issues. Provide examples of when you've successfully resolved such problems in the past. 5. Communication Skills: Although System Administrators work mostly with systems, they also need to communicate effectively with team members and other stakeholders. Highlight any experience you have in this area. 6. Achievements: If you have any notable achievements, such as improving system performance or implementing a new security protocol, mention them. This will help you stand out from other candidates. 7. Conclusion: Conclude by expressing your interest in the role and the company. Mention how your skills and experience align with the company's needs and how you could contribute to their goals. Remember, your cover letter should complement your resume, not repeat it. Use it as an opportunity to show your passion for the role and to provide context to your experiences and skills. Tailor it to each job application to show that you've researched the company and understand their needs.

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System Administrator Cover Letter Examples & Writing Tips

Use these System Administrator cover letter examples and writing tips to help you write a powerful cover letter that will separate you from the competition.

Table of Contents

• System Administrator Cover Letter Example 1
• System Administrator Cover Letter Example 2
• System Administrator Cover Letter Example 3

System Administrator Cover Letter Writing Tips

System administrators keep an organization’s computers and networks running smoothly. This requires strong technical skills and an ability to troubleshoot problems quickly.

Check out these examples and tips for writing a system administrator cover letter that highlights your experience and makes you a top candidate.

System Administrator Cover Letter Example 1

As a 20 year IT veteran with 9 years experience as an IT Manager and System Administrator, I feel confident in my ability to lead and develop a team of highly skilled system administrators at your organization. I have extensive experience in all aspects of IT management, from contract negotiations, through staff training and development, to the deployment and maintenance of both commercial and custom software systems.

I have been fortunate enough to work with some of the most esteemed names in IT over my career, including such companies as IBM, Microsoft, Oracle Corporation and others. My diverse background has allowed me to work side by side with system developers and technicians on a daily basis, which has helped me master a number of skills that are essential for today’s System Administrators.

My experience has also included working directly with clients on a variety of projects ranging from branding and website design for small businesses to large scale corporate website migrations. In addition to the technical skills required for this position, I am also proficient in interpersonal skills that are necessary for today’s fast-paced technology environments.

Attached with this cover letter is my resume which lists my qualifications in greater detail. I sincerely hope that you will give me an opportunity to meet you in person so we can discuss how my skills and experience can be beneficial to your company’s operations.

System Administrator Cover Letter Example 2

I am writing to express my interest in the position of System Administrator that is currently open at your company. I have a wealth of experience in system administration and network architecture and design, having worked on both small and large scale projects. I believe that my talents would be an excellent match for the current needs of your company.

I have worked on all aspects of system administration; from installing and configuring server hardware, operating systems, network equipment and software to coordinating with technical support when necessary. I’ve also worked on configuration management; from creating standard operating procedures for system administration tasks to establishing server rollouts according to corporate standards.

My past experiences have set me up with working knowledge of all the major network protocols as well as many of the lesser known ones. This includes Rlogin, Telnet, FTP, SMTP, POP3, IMAP4, SCP, HTTP(S), TFTP, SNMPv1/2c/3, NTPd, DNS(A/AAAA/CNAME), LDAP, DDNS(SRV), GRE tunnels (IPCHAP/EAP-TLS), QoS configuration for network traffic (802.1Q), VLANs (802.1Qau), BGP routing protocol (OSPFv2/v3), BFD monitoring (OSPFv2/v3) EIGRP routing protocol (OSPFv2/v3) as well as many others.

I am confident that my skills would be an asset to your company and I sincerely hope that you will allow me the opportunity to discuss my qualifications in person.

System Administrator Cover Letter Example 3

I am writing to express my interest in the System Administrator position that is currently open at your company. I have 4+ years of experience as a system administrator, and I am looking for an opportunity to apply my skills in an environment where my expertise will be appreciated.

I obtained a Masters of Science degree in computer science from the University of Southern California in 2009, and since then I have been working as a system administrator. In my current position, I have had the opportunity to gain experience with different types of servers, operating systems, databases, network infrastructure, and security measures. My experience includes basic to mid-level system administration tasks as well as leading and coordinating large projects.

I would be honored to work with your team and contribute what I have to offer. I have attached my resume for your review. It lists my work experience, academic qualifications, and contact information. Thank you for your time and consideration of my application.

Share your technical skills

System administrators are responsible for maintaining the network and ensuring that there are minimal interruptions to a company’s regular operations. If you want to be a system administrator, show in your cover letter how you have the right skills for the job.

Here are some ways to highlight your technical abilities on your cover letter:

• Share which operating systems or hardware platforms you’re familiar with so employers can know whether they need to train you or if they can start putting their trust in you from day one.
• If possible, mention any certifications that would help them decide it was worth hiring you. This is especially helpful if this certification is hard to come by and thus makes you more qualified than other candidates who have applied for the position.

Highlight your problem solving skills

If you’re applying for a job as a system administrator, you know that the ability to solve problems quickly and efficiently is essential. So, in your cover letter, emphasize specific examples of how you used your problem-solving skills to resolve issues.

To make this section stand out, try including numbers to quantify the amount of time or money that was saved by resolving these issues quickly. Also mention if there were any other options besides solving the issue yourself; if so, why you chose this option over others.

Tie Your Qualifications Back to Their Needs

If there is any way that you can tie what you offer back to what they need – do it! The best thing about this approach is that most job postings include detailed descriptions of what companies are looking for in potential employees. You can find these details on job boards and company websites as well as by searching LinkedIn profiles of employees at the company (and even hiring managers).

Proofread your cover letter

All system administrators are detail-oriented individuals who work quickly and efficiently. A single spelling or grammatical mistake will distract hiring managers from your overall message. Proofread your cover letter to show that you’re a competent, capable system administrator with the right skillset for the job.

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Systems Administrator Cover Letter Examples (Template & 20+ Tips)

Create a standout systems administrator cover letter with our online platform. browse professional templates for all levels and specialties. land your dream role today.

Are you looking to transition to a career as a Systems Administrator? Our Cover Letter Guide is here to help you create a strong and convincing introduction to your application. Learn how to showcase the skills and experience you have in the field, and take the next step towards the job you want.

We will cover:

• How to write a cover letter, no matter your industry or job title.
• What to put on a cover letter to stand out.
• The top skills employers from every industry want to see.
• How to build a cover letter fast with our professional Cover Letter Builder .
• What a cover letter template is, and why you should use it.

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Systems Administrator Cover Letter Sample

Dear Hiring Manager,

I am writing to apply for the role of Systems Administrator at {Company Name}. After reading the job posting, I am confident that I can contribute significantly to your team and organization.

I am a professional Systems Administrator with over 8 years of experience in the field. I have a strong background in system administration and engineering, with a solid understanding of Windows, Linux, and Mac OS X systems. In addition, I am well versed in the installation, configuration, and maintenance of computer hardware and software. I am also familiar with networking technologies, such as routers, switches, and VPNs.

In my current role, I am responsible for managing a large network of over 50 servers and 500 workstations. I am experienced in implementing and managing various system and network tools, such as Active Directory, Group Policy, DNS, DHCP, and IIS. I have also developed a number of custom scripts to automate various system tasks and to improve system security.

I have an excellent track record of resolving technical issues and providing excellent customer support. My problem-solving skills and strong communication abilities have enabled me to successfully troubleshoot and resolve complex technical issues. I am also adept at training and mentoring junior staff in system administration.

I am confident that my expertise and experience make me a great fit for this role. In addition, I am committed to continuous learning and self-improvement and I am always eager to learn new technologies.

I am excited at the prospect of joining {Company Name} and I am confident that I can make a positive contribution to the team. I would welcome the opportunity to discuss my candidacy in more detail. I look forward to hearing from you soon.

Sincerely, {Your Name}

Why Do you Need a Systems Administrator Cover Letter?

• A Systems Administrator cover letter is necessary to highlight your technical abilities and experience.
• It can demonstrate your ability to work with a wide range of technologies, including hardware, software, and networking.
• A well-written cover letter can also showcase your problem-solving skills, attention to detail, and commitment to ensuring technology systems are running optimally.
• It can also help explain why you are qualified for the position and how your skills and experience can benefit the company.
• Finally, a Systems Administrator cover letter can be used to personalize your resume and provide insight into your personality and character.

A Few Important Rules To Keep In Mind

• Keep your cover letter concise and to the point – no more than one page in length.
• Start with a strong introduction that grabs the reader’s attention and highlights your qualifications.
• Explain why you are applying for the role and why you would be a good fit.
• Include specific examples of how your technical skills and experience have been applied in past roles.
• Highlight any relevant certifications or qualifications you have, as well as any awards or recognition you have received.
• Mention any software packages or systems you have worked with, and how your experience with those has been beneficial.
• Close your letter by expressing your enthusiasm for the role and thanking the employer for their time and consideration.
• Proofread carefully for grammar and spelling mistakes before sending.

What's The Best Structure For Systems Administrator Cover Letters?

After creating an impressive Systems Administrator resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Systems Administrator cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For Systems Administrator Cover Letters:

• Your contact information, including the date of writing
• The recipient's details, such as the company's name and the name of the addressee
• A professional greeting or salutation, like "Dear Mr. Levi,"
• An attention-grabbing opening statement to captivate the reader's interest
• A concise paragraph explaining why you are an excellent fit for the role
• Another paragraph highlighting why the position aligns with your career goals and aspirations
• A closing statement that reinforces your enthusiasm and suitability for the role
• A complimentary closing, such as "Regards" or "Sincerely," followed by your name
• An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

• Your Full Name: Begin with your first and last name, written in a clear and legible format.
• Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
• Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

• Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
• Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
• Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

• Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
• Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
• Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
• Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
• Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

As an experienced Systems Administrator, I am adept at managing server installations, system maintenance, troubleshooting, and performance optimization. My ability to develop and execute efficient IT solutions has enabled me to consistently improve the quality of IT services for my employers.

Throughout my career, I have successfully implemented new systems, managed complex projects, and maintained system architecture. I have also provided technical and user support, including solving problems with hardware and software. Additionally, I have experience in system security, data backup and recovery, and performance tuning.

My interpersonal and communication skills have enabled me to effectively collaborate and communicate with stakeholders and team members. I am also experienced in developing technical documentation and providing user training and support.

I am confident that my skillset and experience make me an ideal candidate for the Systems Administrator position. I am a highly motivated individual who is committed to providing excellent support and service.

• Server installation and maintenance
• Systems architecture
• Network administration
• Troubleshooting and problem solving
• Technical documentation
• User support and training
• System security and backup
• Performance tuning

I am eager to leverage my expertise to help your organization achieve success. I look forward to discussing how I can be an asset to your team.

Thank you for your time and consideration.

Sincerely, [Your Name]

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

• Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
• Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
• Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
• Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
• Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
• Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing a Systems Administrator Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

• Using a generic, one-size-fits-all cover letter
• Not providing specific examples of your experience and skills
• Not addressing the letter to a specific person
• Not reading the job posting carefully and writing a letter that does not match the role
• Including irrelevant information and leaving out key qualifications
• Using an unprofessional email address on your cover letter
• Making grammar and spelling mistakes
• Using a template instead of writing an original letter
• Not including contact information or a signature
• Not proofreading the letter for typos and errors

Key Takeaways For a Systems Administrator Cover Letter

• Demonstrate an understanding of the scope of work, including the configuration and maintenance of server systems and networks
• Highlight any applicable certifications or training related to systems administration
• Mention any experience in designing, troubleshooting, and maintaining the security of systems
• Highlight any experience in systems automation and scripting
• Express enthusiasm for the role and the ability to quickly learn new concepts
• Provide details of relevant achievements and successes
• Be concise and to the point, while providing enough detail to capture the attention of the reader

Resume Worded   |  Career Strategy

14 system administrator cover letters.

Approved by real hiring managers, these System Administrator cover letters have been proven to get people hired in 2024. A hiring manager explains why.

Table of contents

• System Administrator
• Senior System Administrator
• Junior System Administrator
• DevOps Engineer
• Senior Systems Engineer
• IT Infrastructure Manager
• Alternative introductions for your cover letter
• System Administrator resume examples

System Administrator Cover Letter Example

Why this cover letter works in 2024, quantifiable accomplishments.

This cover letter highlights specific, measurable achievements, such as reducing server downtime and improving user retention. Providing concrete examples like these demonstrates the value you can bring to the company.

Show Excitement for the Role

Expressing genuine enthusiasm for the position and the company helps you stand out from other candidates. Show that you are excited about the opportunity to contribute to the company's growth and success, not just looking for any job.

Displaying a hands-on approach to problem-solving

By mentioning your hands-on approach to problem-solving and knack for simplifying complex technical issues, you're showing a proactive nature and an ability to make the complex easy to understand. These are highly sought-after traits for a System Administrator, as the role often requires explaining technical issues to non-technical people.

Highlighting tangible achievements

When you share concrete achievements such as migration of a company's data to a more secure and efficient cloud-based system, it helps me as a recruiter visualize your ability to bring about positive change. The fact that you've quantified your success with hard numbers gives a clear idea of the impact you had on the company's costs and system reliability.

Quantifying Achievements

Boasting about reducing system downtime by 40% is a smart move here. It’s not a vague statement. It’s a measurable achievement that shows you deliver results. This is key when you're applying for a system administrator job, because these roles are all about maintaining efficiency and minimizing downtime.

Methodology Matters

You explained how you reduced that downtime - by designing a new monitoring strategy. Detailing your methods shows you understand what you're doing and why it works. It shows that you're not just lucky, but skilled and strategic.

Showcasing Project Management Skills

Leading a migration of 500 workstations to a new system in a tight deadline? That's impressive. It not only indicates your technical capabilities, but also your project management skills. In a system administration role, both are crucial.

Passion and Aspiration

You are excited about working with the best in the industry, but it's more than that. You see it as a challenge to grow and learn. This shows that you're ambitious and eager to immerse yourself in the job, which is a big plus.

Expressing Eagerness to Contribute

And finally, you're not just there to take a salary. You want to make an impact, and that's what employers want to see. They want someone who sees beyond their job description, who wants to be part of the bigger picture, and contribute to the company's success.

Show your enthusiasm for the company's mission

Sharing your excitement about the company’s innovations conveys a genuine interest in their work and an eagerness to be part of their journey.

Highlight your technical achievements

Specific examples of your past success, like enhancing system efficiency, showcase your ability to solve problems and bring value to your role as a system administrator.

Emphasize your communication skills

Pointing out your ability to explain complex technical issues in simple terms is crucial in a collaborative environment and increases your appeal to employers.

Connect your passion with the company's goals

Drawing a parallel between your personal drive and the company’s objectives demonstrates your potential to contribute meaningfully.

Express gratitude and eagerness for the next steps

Closing your cover letter on a thankful note while showing eagerness for an interview leaves a positive impression on the hiring manager.

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Connect personal interests with the system administrator role

Mentioning your personal use of the company's products as a reason for your application shows a genuine interest in the company and suggests that you would be a passionate and engaged employee.

Emphasize system optimization skills

Describing your knack for optimizing systems and streamlining processes provides clear examples of your ability to improve efficiency and performance, which are key qualities for a system administrator.

Showcase impact as a system administrator

Talking about specific achievements, such as implementing a new monitoring system or leading a migration project, proves that you have valuable experience and can make a significant contribution to the company.

Express enthusiasm for growth and innovation

Highlighting your excitement about working with a diverse set of technologies and contributing to innovative products indicates that you are not only qualified but also eager to learn and grow with the team.

End with gratitude and a forward-looking statement

Closing your letter by thanking the employer and expressing interest in discussing your contribution further shows respect for the opportunity and eagerness to move forward in the application process.

Show genuine interest in the company

When you share your enthusiasm for the employer's products, it shows me you have a real interest in what we do, not just the job.

Highlight specific experience with tools

Mentioning your direct experience with our tools, like Cisco's products, helps me see you can start contributing right away.

Communication skills matter

Your ability to work well with others and explain complex ideas in simple terms is as important as your technical skills.

Connect your goals with ours

Telling me how you want to help achieve our mission makes you stand out as a candidate who cares about our future, not just yours.

Express eagerness to discuss further

Ending your letter by looking forward to a discussion shows you're ready to take the next step in the process.

Senior System Administrator Cover Letter Example

Show your alignment with the company's values.

By expressing how you admire Amazon's customer-centric approach and its constant strive for innovation, you're showing me that you understand the company's ethos and that you align with it. This suggests you'd fit in with the company culture, which is just as important as having the right skills.

Demonstrating key achievements

When you share your key achievement of developing and implementing a disaster recovery plan that significantly improved operational efficiency, you're illustrating your capability to take initiative and effectively manage crisis scenarios. These are critical qualities for a Senior System Administrator and your proven track record of success makes you a compelling candidate.

Highlighting Major Projects

You've led a critical infrastructure overhaul and improved system performance by 60%? That's a major achievement, and it tells me that you've got the leadership skills and technical know-how needed to excel as a senior system administrator.

Applying Your Skills to Company Mission

You've made it clear here that you understand Amazon's mission and believe your skills can contribute to it. This attention to the company's goals is great to see. It suggests you're not just there for the paycheck, but genuinely want to help the company succeed.

Demonstrating Crisis Management Ability

Developing a disaster recovery plan that worked perfectly in a real-life crisis? That's incredibly impressive. It not only shows your foresight, but also your ability to handle high-stress situations and ensure business continuity – key attributes for a senior system administrator role.

Understanding the Complexity of the Role

Here you've highlighted your understanding of the complex and unique challenges that come with working in Amazon's pioneering environment. This shows you've done your homework and are ready to adapt your skills to the specifics of the role and the company.

Expressing Enthusiasm for Innovation

You're excited about the opportunity to innovate and lead in the digital age. This shows you're not just technically proficient, but also forward-thinking and prepared to help Amazon stay at the forefront of its industry.

Demonstrate long-term interest

When you say you've been following Puppet for years, it shows me you're truly interested in the company and not just looking for any job.

Prove your impact with examples

Your history of enhancing efficiency with automation tells me you're someone who can make big improvements in our systems.

Link your experience to the company's needs

You make a strong case for how your background in system administration and DevOps can solve problems we face, which is exactly what I'm looking for.

Share your passion for the industry

Expressing your love for open source and community involvement shows me you're in this field for the right reasons and would likely enjoy and excel in our environment.

Express a strong desire to join the team

Your eagerness to help Puppet innovate suggests you're someone who will actively contribute to our goals, making me more inclined to consider you for the team.

Junior System Administrator Cover Letter Example

Demonstrate your industry knowledge and passion.

Showing that you've been following the company's work indicates you're well-informed and genuinely interested in what they do, especially important for a junior system administrator role.

Share specific accomplishments

Talking about a particular project where you made a significant impact conveys your initiative and capability to deliver results, qualities any employer would value.

Show eagerness to grow and contribute

Expressing your excitement to learn and bring your skills to the team illustrates a positive, proactive attitude that can be infectious and valuable in a collaborative work environment.

Invite further discussion on your potential contribution

Politely asking for the opportunity to discuss how you can add value to the company signals your confidence and readiness to engage further.

Close with professionalism and politeness

Ending your cover letter with a courteous sign-off demonstrates professionalism and respect for the hiring process.

Show your knowledge of the company

Talking about using Datadog for personal projects shows you know the product well. This makes me think you really like the company.

Connect your degree to the job

Saying you have a degree in Computer Science makes me trust you have the basic skills. You also show you are ready to use what you learned in a job, which is good.

Highlight your eagerness to grow

When you talk about your strong base and willingness to learn, it tells me you're not just looking for any job, but a place to get better and contribute.

Match your values with the company's

Knowing Datadog's focus and showing how it matches your own goals makes me believe you will fit in well with our team culture.

Show excitement to contribute

Your words make it clear you're not just looking for any job but are excited about what Datadog does. This makes me want to talk to you more.

DevOps Engineer Cover Letter Example

Show genuine interest in the devops engineer role.

Starting your cover letter by expressing sincere excitement about the job and admiration for the company's work sets a positive tone and demonstrates that you have a real interest in becoming a part of their team.

Highlight key DevOps achievements

Mentioning specific projects where you've made a measurable impact, like developing a custom monitoring solution, shows that you have practical experience and can bring valuable skills to the team.

Demonstrate technical expertise in DevOps

Discussing a project where you used Terraform to automate infrastructure provisioning not only showcases your technical skills but also your ability to innovate and improve efficiency, which is crucial for a DevOps role.

Align your vision with the company's

Expressing excitement about the company's future and how your experience aligns with their vision shows that you are not just looking for any job, but that you are interested in contributing to specific goals and projects.

Close with a strong call to action

Ending your cover letter by thanking the employer for considering your application and expressing eagerness to discuss how you can contribute to their goals demonstrates professionalism and a proactive attitude.

Senior Systems Engineer Cover Letter Example

Start with your passion for the industry.

Showing your long-term interest in cybersecurity immediately tells me you're in this field for the right reasons.

Demonstrate impact through leadership

Talking about how you've led projects to improve security gives me confidence in your ability to handle responsibilities.

Share your ongoing learning and expertise

Being active in the cybersecurity community through conferences and workshops tells me you're committed to staying at the top of your game.

Show excitement for the role

When you say you're excited to work with our team, it makes me believe you'll fit in well with our culture.

Close with a proactive note

Asking to discuss how you can contribute to our success suggests you're already thinking about how you can make a difference.

IT Infrastructure Manager Cover Letter Example

Expressing genuine interest in the company’s goals can set a positive tone for your cover letter. It shows that you’re not just looking for any job but are keen on contributing to that specific company's vision.

Highlight key it infrastructure achievements

Talking about specific projects where you added value demonstrates your direct impact. It’s not just about the tasks you’ve handled but how they’ve led to real business benefits, like cost reduction and improved efficiency.

Demonstrate leadership in it infrastructure management

Leadership is critical in IT roles. Showing your experience in leading a team and fostering a collaborative environment tells me you can handle the human aspect of IT infrastructure management, not just the technical side.

Connect your passion with the job role

Linking your personal drive to the company’s objectives suggests that you will be motivated and committed. It’s a persuasive way to show why you’re a good fit for the role beyond just your skills and experience.

Ending your cover letter by expressing a desire to discuss your contribution in person shows initiative and openness. It’s a proactive step towards moving to the next stage of the hiring process.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

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System Administrator Cover Letter

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IT Systems Administrator Cover Letter Example

A cover letter is a chance for you to help the potential hiring manager know your competence and professionalism. Therefore, tailor your cover letter as a generic cover letter to reflect you as a regular candidate. Your IT Systems Administrator Cover Letter should present your technical expertise and excellent problem-solving skills to troubleshoot IT-related issues. Our IT Systems Administrator Cover Letter Sample has creatively elaborated on the employer’s most commonly required skills to help you build a solid cover letter for yourself.

The role of an IT Systems Administrator is to install and maintain the company’s systems. He is required to implement the systems based on the requirements of the company.

• Cover Letters

What to Include in a IT Systems Administrator Cover Letter?

Roles and responsibilities.

Some of the significant duties of an IT Systems Administrator are as follows:

• Overseeing the overall functioning of the company’s computer and networking systems.
• Ensuring the security and privacy of the company’s crucial information.
• Determining the technological needs of the company.
• Install and configure new systems and upgrade the existing hardware and software.
• Prepare work reports for the review of the upper management.
• Identify and resolve the technical issues.
• Assist the users in using the computer systems in a productive and efficient manner.
• Perform other administrative duties.

Education & Skills

It systems administrator skills:.

• Amazing problem-solving skills to understand the issue thoroughly and thereafter take appropriate measures to resolve it.
• Excellent mentoring skills to guide and train new employees and help the company’s staff to use computer systems in an efficient manner.
• Technical competency to handle urgent incidents and implement practical strategies.
• Superior communication and interpersonal skills coordinate with team members and senior officials.
• Ability to keep abreast with the latest development in the IT industry and determine their applicability in the company’s functioning.

IT Systems Administrator Educational Requirements:

• Bachelor’s degree in computer science, information technology, or similar stream.
• Advanced level certification in computer courses from a recognized educational center is highly preferred.
• Prior experience of 2-3 years in the information technology field is advantageous.
• Extensive knowledge of various kinds of networks.
• Well acquainted with technical jargons.

IT Systems Administrator Cover Letter Example (Text Version)

Dear Mr./Ms.,

I am writing this job application as a direct response to your job advertisement given on a job portal. I am an IT Systems Administrator with 6+ years of experience managing my current firm’s computer infrastructure and overseeing the IT team. I had secured a Bachelor’s degree in Information Technology with excellent expertise in Oracle and Microsoft. Thus, I am confident that I can excel in the job role of your next IT Systems Administrator.

Please take a look at the below list of my job credentials in the current firm:

• Oversee the installation and maintenance of the hardware and software.
• Offer technical assistance for software and hardware issues faced by the end-users.
• Regularly take and verify the data backup.
• Ensure security of the server and other computer systems.
• Train and guide new hires.
• Develop a manual that provides technical instructions for the reference of team members.

My superior problem-solving, coupled with outstanding organizational skills, help me exercise all aspects of project management and troubleshoot system issues. I am a highly analytical personality that propels me to conduct critical findings and system retrieval.

I want to thank you for considering me as a prospect for the job role. My resume attached below will share additional knowledge about my professional and educational background. I hope to get a chance in order to further discuss my strengths.

Best Regards, [Your Name]

Share some information about your educational qualifications and areas of expertise to become an ideal asset for the prospective employer.

Reserve the top position in the list of candidates by composing the most convincing resume by taking help from our IT Systems Administrator Resume Sample .

Customize IT Systems Administrator Cover Letter

Get hired faster with our free cover letter template designed to land you the perfect position.

Related IT Cover Letters

Professional Administrator Cover Letter Examples for 2024

Your administrator cover letter must quickly grab the attention of the hiring manager. Highlight your proficiency in managing office functions efficiently. Demonstrate your capacity to communicate effectively in written and verbal form. Show that you can be the organizational backbone of their team.

Cover Letter Guide

Administrator Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Administrator Cover Letter

Key Takeaways

You've found the perfect administrator job and you're ready to apply, only to realize you need a standout cover letter to go with your resume. It's tempting to repeat your resume, but your cover letter is the place to share your most impressive professional accomplishment in a compelling story. Remember to stay formal, dodge clichés, and keep it concise—no more than one page. Let's dive in and learn how to craft a cover letter that opens doors.

• Some inspiration from other professionals' job-winning cover letters;
• The best structure and format for your administrator cover letter;
• Insights on how to write about your best achievement to stand out;
• A creative twist on your administrator cover letter intro.

Upload your administrator resume to Enhancv's AI, which will quickly scan and prepare a job-winning cover letter for you.

If the administrator isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

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Administrator cover letter example

JASMINE BELL

Kansas City, KS

+1-(234)-555-1234

[email protected]

• Highlighting relevant work experience, such as the oversight of a new inventory management system, illustrates the candidate's capability to manage complex projects and improve operational efficiencies, which is crucial for a system administrator role.
• Emphasizing cost-saving initiatives, like the $100,000 annual savings at Best Buy, showcases the candidate's ability to add value to the company through strategic tech solutions — an appealing trait for companies looking to optimize their technological investments.
• Including specific technical skills and certifications such as "Cisco Certified System Administrator," and familiarity with various network protocols like VoIP, EIGRP, OSPF, BGP, and RIP, underlines the technical competence required for a specialized role like system administration.
• Expressing eagerness to contribute to a team that values innovation and efficiency aligns the candidate's personal professional philosophy with the company's culture, suggesting a good fit.

Structuring and formatting your administrator cover letter

Here's what the structure of your administrator cover letter should include:

• Header (with your name, the position you're applying for, and the date);
• Salutation (or greeting);
• Introductory paragraph (or your opening statement);
• Body paragraph (or further proof of your experience);
• Closing paragraph (with a call to action);
• Signature (that is optional).

Use the same font for your administrator resume and cover letter - modern fonts like Lato and Rubik would help you stand out.

Your administrator cover letter should be single-spaced and have a one-inch margins - this format is automatically set up in our cover letter templates and our cover letter builder .

When submitting your cover letter, always ensure it's in PDF, as this format keeps the information intact (and the quality of your document stays the same).

On one final note - the Applicant Tracker System (ATS or the software that is sometimes used to initially assess your application) won't read your administrator cover letter.

The top sections on a administrator cover letter

Header: This section should include the applicant's name, address, phone number, email, and the date, as it provides the recruiter with essential contact information and presents a professional appearance.

Opening Greeting: A properly addressed greeting to the hiring manager or recruiter establishes a personal connection and demonstrates that the applicant has done their research on the company.

Introduction: In this section, the applicant should succinctly state the position they are applying for and give a compelling reason or brief personal anecdote that illustrates their interest and suitability for the administrative role.

Body: Within the body, the candidate should highlight their relevant administrative skills, experience, and achievements that match the job requirements, showing why they are an ideal fit for the position and how they can contribute to the organization.

Closing and Call to Action: The closing should express gratitude for considering the application, reiterate the applicant's enthusiasm for the role, and include a polite call to action, such as stating their availability for an interview or expressing eagerness to discuss their qualifications further.

Key qualities recruiters search for in a candidate’s cover letter

• Organizational Skills : Crucial for managing daily administrative tasks, coordinating schedules, and ensuring the office operates smoothly.
• Attention to Detail : Paramount for maintaining accurate records, handling correspondence, and ensuring that all administrative processes are carried out flawlessly.
• Communication Skills : Essential for interacting with employees, management, and external stakeholders. It includes both verbal and written skills for effective information exchange and rapport building.
• Problem-Solving Abilities : Necessary for addressing and resolving unexpected issues that may arise in office operations or administration.
• Technical Proficiency : Important for managing electronic filing systems, database management, and proficiency in office software like Microsoft Office Suite, which is integral for day-to-day administrative tasks.
• Time Management : A key trait for prioritizing tasks, meeting deadlines, and managing multiple projects simultaneously without sacrificing quality.

How to address hiring managers in your administrator cover letter greeting

Goodbye, "Dear Sir/Madam" or "To whom it may concern!"

The salutation of your administrator cover letter is how you kick off your professional communication with the hiring managers.

And you want it to start off a bit more personalized and tailored, to catch the recruiters' attention.

Take the time to find out who's recruiting for the role (via LinkedIn or the company page).

If you have previously chatted or emailed the hiring managers, address them on a first or last name basis.

The alternative is a "Dear HR team" or "Dear Hiring Manger", but remember that a "Dear Ms. Simmons" or "Dear Simon," could get you farther ahead than an impersonal greeting.

List of salutations you can use

• Dear Hiring Manager,
• Dear [Specific Title] Committee,
• Dear [Company Name] Team,
• Dear Mr./Ms. [Last Name],
• Dear [Department] Department,
• Dear [First Name Last Name] Selection Panel,

First introductions in your administrator cover letter

Within your administrator cover letter introduction , genuinely state what you like about the organization.

Research the latest company projects, honorary awards, company updates, etc.

Write up to two sentences to let recruiters know what impresses you about the company,

This would help you to set a good tone for the rest of the communication.

What comes next: your administrator cover letter middle paragraphs

In the next three to six paragraphs (or the body of your administrator cover letter) you have to prove your unique value .

Most candidates tend to mess up at this stage. They tend to just copy-paste information from their resume.

That's one big no-no.

Remember that when writing your administrator cover letter, it has to be personalized. And, your ultimate aim is to catch the recruiter's eye.

So, look back on key job requirements and write down a list that includes the ones you cover.

Next, select just one key achievement from your professional (or personal) history that meets those advert keywords.

Narrate a story around how you've grown your skill set and knowledge. Also, aim to show the unique understanding or soft skills you bring about, thanks to your past success.

Final words: writing your administrator cover letter closing paragraph

The final paragraph of your administrator cover letter allows you that one final chance to make a great first impression .

Instead of going straight to the "sincerely yours" ending, you can back up your skills with a promise of:

• how you see yourself growing into the role;
• the unique skills you'd bring to the organization.

Whatever you choose, always be specific (and remember to uphold your promise, once you land the role).

If this option doesn't seem that appealing to you, close off your administrator cover letter with a follow-up request.

You could even provide your availability for interviews so that the recruiters would be able to easily arrange your first meeting.

Which story should you tell in your administrator cover letter when you have zero experience

Candidates, lacking professional experience in the field - this one is for you.

Your administrator cover letter is an exercise of integrity, honesty, and, above all, spinning a positive narrative around your strengths.

And what better way to capture recruiters' attention than with your most job-relevant achievement (this could be from your internship or volunteering experience)?

Make sure to back up your success with transferrable skills that are relevant to the job (e.g. how your year, studying abroad, has taught you to be more motivated and handle multicultural environments).

Another safe card you can bet on is your career dream: in the body of your administrator cover letter, go into the details of how your ambitions would help make the company you're applying for better.

Key takeaways

Summarizing the most important aspects in writing your administrator cover letter, remember to:

• Create a personalized administrator cover letter for each role you apply for, that includes the recruiter's name in the salutation;
• Format your administrator cover letter with single-spacing, one-inch margins, and a modern, yet ATS-friendly font;
• Always start off your administrator cover letter with two sentences that reflect what is most important about your application;
• Your administrator cover letter body should feature your biggest accomplishments and the job-relevant skills it has taught you;
• Instead of opting for the "Sincerely yours" ending, close your administrator cover letter with a nod to the future with what you aim to achieve in this potential role.

Cover letter examples by industry

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How to Negotiate Your Salary over the Phone in 2024: Job Offers 101

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Systems Administrator Cover Letter Example

Get more job offers and learn to write your own cover letter with our free, outstanding Systems Administrator cover letter example. Copy and paste this cover letter example as it is or revise it in our online cover letter creator.

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Systems Administrator Cover Letter Example (Full Text Version)

Alonzo palau.

Dear Hiring Managers,

I am writing to express my interest in the Systems Administrator position at Berps Technologies, Inc. in New York City, NY. My career history, education, and skills align closely with the qualifications outlined in the job posting, making me a strong candidate for the role.

With over three years of experience in systems management and administration, I am confident in my ability to successfully carry out assigned tasks. In my previous role at TRIPBAM, Inc., I conducted security scans, implemented network platforms, configured virtual networks, installed hardware and software, and performed function testing on a daily basis. This experience has honed my technical expertise, critical thinking, and analytical skills.

I hold a degree in Computer Science & Information Systems from New York University and have a solid understanding of software development and web engineering. My academic achievements, extracurricular involvement, and recognition as Employee of the Month demonstrate my dedication and capabilities in the field.

As a Certified Network Administrator, I possess strong communication, organizational, and problem-solving skills, enabling me to thrive in fast-paced environments. I am available at [email protected] or 555-555-5555 to discuss my qualifications further.

Thank you for considering my application. I look forward to the opportunity to contribute to your organization.

Sincerely, Alonzo Palau

Milan Šaržík, CPRW

Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.

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50 Essential Cover Letter Example Phrases

By Status.net Editorial Team on September 17, 2024 — 10 minutes to read

A well-crafted cover letter can set you apart from other candidates and show your enthusiasm for the job. In this article, we are sharing 100 carefully curated cover letter phrase examples to elevate your job application. Organized by category, these phrases will provide you with the inspiration and guidance needed to create a compelling cover letter from start to finish.

Difference Between Cover Letter and Resume

Your resume and cover letter serve different purposes in your job application.

• A resume is a summary of your work experience, skills, and education. It is factual and lists your qualifications.
• A cover letter introduces you to the employer. It explains why you are interested in the job and how your skills match the position.

Format Differences:

• A resume uses bullet points to list your experiences.
• A cover letter is written in paragraphs like a regular letter.

Content Differences:

• Resumes include sections like “Work Experience” and “Education”.
• Cover letters focus on your motivation and how you can benefit the company.
• Resumes are usually formal and straightforward.
• Cover letters have a personal tone and can show some of your personality.
• Resumes are one to two pages long.
• Cover letters are usually just one page.

Importance of Tailoring Your Cover Letter

When you tailor your cover letter, you show the employer that you have done your homework.

• Mention the company’s name and discuss why you want to work there: this makes you stand out from those who use generic cover letters.
• Address your cover letter to a specific person if you can.
• Detail specific skills and experiences that match the job requirements. For instance, if the job requires teamwork skills, mention a project where you worked well in a team.
• Use keywords from the job listing. For example, if the listing mentions “problem-solving” and “communication,” make sure to include these terms in your cover letter. This can help you pass through automated screening tools.
• Explain why you are passionate about the role. Share a brief personal story or interest that relates to the job. This can make your cover letter more engaging.

Crafting Your Cover Letter: Example Phrases

Examples for effective opening paragraph.

• “I am excited to apply for the Project Manager position at […] Company, which I found through your website.”
• “With five years of experience in marketing, I am eager to join your dynamic team at […] Company.”
• “I was thrilled to see the job posting for the […] role at […] Corp on LinkedIn and knew I had to apply.”
• “I am excited to apply for the [Job Title] position at [Company Name], which I discovered through [Source]. With my background in [Your Field or Expertise], I am motivated to bring my skills and enthusiasm to your team.”
• “With [Number] years of experience in [Your Field or Expertise], I am applying for the [Job Title] position at [Company Name]. I believe my skills in [Specific Skills or Competencies] will be a valuable addition to your team.”
• “I found the [Job Title] position at [Company Name] on [Source] and am very interested in applying. My experience in [Your Field or Expertise] and passion for [Specific Aspect of the Job] make me a strong candidate for this role.”
• “As a professional with a background in [Your Field or Expertise], I am interested in the [Job Title] position at [Company Name]. I am particularly drawn to this role because of [Specific Reason Related to the Company or Position].”
• “Having recently completed my [Degree or Certification] in [Your Field], I am eager to apply for the [Job Title] position at [Company Name]. I am confident that my training in [Specific Skills or Knowledge] will enable me to contribute effectively to your team.”
• “I am writing to express my interest in the [Job Title] position at [Company Name], as advertised on [Source]. With my expertise in [Your Field or Expertise] and a passion for [Related Aspect], I am excited about the opportunity to join your team.”
• “With a strong background in [Your Field or Expertise] and a passion for [Related Aspect], I am applying for the [Job Title] position at [Company Name]. I believe my skills in [Specific Skills or Competencies] will be a valuable asset to your team.”
• “I am enthusiastic about leveraging my expertise in [Your Field or Expertise] to contribute to the projects at [Company Name] as a [Job Title]. I am excited about the opportunity to be part of your team.”

Examples for Highlighting Your Achievements

• “In my previous role, I increased sales by 20% in six months through targeted marketing campaigns.”
• “I successfully managed a project that reduced production costs by 15%.”
• “I developed a […] program that improved satisfaction rates by 30%.”
• “I was named Employee of the Year for my dedication and innovative approach to problem-solving.”
• “I received the […] Excellence Award for my contributions to team projects.”
• “Led a cross-functional team to complete a critical project ahead of schedule.”
• “Implemented a new […] system that streamlined operations by 25%.”
• “Certified as a Professional in Human Resources, enhancing my understanding of HR policies.”
• “Having led a team of […] for over three years, I believe I can bring valuable project management skills to your organization.”
• “My recent internship at […] Company honed my […] skills, making me a perfect fit for your team.”
• “I admire […] Company’s dedication to sustainability and would love to contribute to your innovative projects.”

Examples for Showing Industry Knowledge

• “I have followed […]’s market strategies and was impressed by your latest product launch.”
• “With a deep understanding of the […] industry, I am aware of the challenges your company faces.”
• “Your recent expansion into international markets aligns with my experience in global project management.”
• “The growing emphasis on […] is something I specialize in, and I am eager to apply my skills at your company.”
• “Experienced in using [software tool] to drive sales performance.”
• “Proficient in […], crucial for […].”
• “I admire your commitment to […] solutions and want to be a part of your journey.”

Examples for Demonstrating Relevant Skills

• “My proficiency in […] and […] makes me well-suited for your […] role.”
• “Skilled in […], I can enhance your […].”
• “Experienced in […], I can provide valuable insights for your […] team.”
• “As a team leader, I have honed my communication and organizational abilities.”
• “My problem-solving skills are reflected in my ability to tackle complex challenges.”
• “Expert in […] and possess strong attention to detail.”
• “Adept at conflict resolution and maintaining positive client relationships.”

Examples for Conveying Enthusiasm

Show your individuality and passion for the role. It’s important to come across as sincere and enthusiastic.

• “I am genuinely excited about this opportunity to bring my creativity to your […] team.”
• “My passion for […] aligns with your company’s values.”
• “I thrive in collaborative environments and would love to contribute to your team’s success.”
• “Ever since I attended your keynote at the […] Conference, I’ve been inspired by your innovative approach.”
• “I look forward to the possibility of working at such a forward-thinking company.”
• “I am excited about the opportunity to drive results and grow with your company.”
• “Your company’s commitment to excellence resonates with my career goals.”

Examples for a Persuasive Closing Paragraph

• “I am eager to bring my skills in project management to […] Company and look forward to discussing this opportunity further.”
• “Thank you for considering my application. I am excited about the possibility of contributing to your team.”
• “I am confident that my background in digital marketing makes me a perfect candidate, and I hope to hear from you soon.”
• “You can reach me at 123-456-7890 or via email at [email protected].”
• “I am available for an interview at your earliest convenience and would love to provide more details on my background.”
• “Thank you again for considering my application. I am looking forward to the opportunity to discuss how I can contribute to […] Company.”

Tips for Writing a Cover Letter With No Professional Experience

1. Focus on your transferable skills. Learn more: 150 Example Phrases: Top Transferable Skills Every Company Wants

2. Mention volunteer work, school projects, or other non-job experiences that relate to the job. You can show a willingness to learn and grow by using phrases like:

• “I am motivated to apply the skills I developed through my volunteer work with [Organization] to the [Job Title] position at [Company Name].”
• “My experience leading a team project in my [Course/Program] has equipped me with strong organizational and communication skills that I am excited to bring to [Company Name].”
• “Volunteering at [Organization] has given me hands-on experience in [Relevant Skill], which I am enthusiastic about applying in the [Job Title] role at [Company Name].”
• “I have developed a solid foundation in [Relevant Skill] through my coursework in [Subject], and I am excited about the opportunity to further develop these skills at [Company Name].”
• “Participating in [Extracurricular Activity] has taught me the importance of teamwork and perseverance, qualities I am eager to contribute to the [Job Title] position at [Company Name].”
• “My involvement in [School Project/Club] has provided me with valuable experience in [Relevant Skill], which I am excited to leverage in the [Job Title] role at [Company Name].”
• “I am passionate about [Field/Industry] and have taken the initiative to gain experience through [Relevant Activity], which I am enthusiastic about applying at [Company Name].”

3. Highlight your educational achievements: mention any relevant coursework, projects, or academic awards that demonstrate your knowledge and dedication to the field. Examples:

• “My coursework in [Subject] has provided me with a strong foundation in [Relevant Skill], which I am eager to apply in the [Job Title] role at [Company Name].”
• “I am proud of my academic achievements in [Subject], and I am excited about the opportunity to bring this knowledge to [Company Name].”
• “Completing my [Degree/Program] has equipped me with the skills and knowledge necessary for the [Job Title] position, and I am eager to contribute to [Company Name].”

4. Express enthusiasm for the role and the company:

• “I am particularly impressed by [Specific Aspect of the Company], and I am excited about the opportunity to contribute to your team.”
• “I am passionate about [Field/Industry] and am enthusiastic about the opportunity to join [Company Name] and contribute to your innovative projects.”

5. Be confident in your abilities. (Even if you lack professional experience, your skills and enthusiasm can still make you a strong candidate!) Examples:

• “I am confident that my skills in [Relevant Skill] and my dedication to [Field/Industry] will make me a valuable addition to your team.”
• “I believe my background in [Relevant Activity] has prepared me well for the [Job Title] position, and I am excited to bring my unique perspective to [Company Name].”

Tips and Best Practices

Leveraging strong adjectives and verbs.

Try to use powerful adjectives and verbs whenever possible. These words can make your skills stand out, especially your soft skills. For example, instead of saying “helped,” you can use “facilitated” or “implemented.” Instead of “good,” you can say “excellent” or “high-quality.” Or, if you managed a project, you can describe it as a “successful project” or “high-impact project.” Simple changes like this make your experience seem more impressive.

Following Up After Submission

After submitting your cover letter and resume, wait about a week to follow up. This shows you’re serious about the job. Keep the email short and polite, and mention that you’re checking on the status of your application.

Be specific (reference the job you applied for and the date you submitted your application). Reiterate your interest in the position: this reminds the employer who you are and shows your continued dedication to the role.

Related: 5 Examples: Follow Up on Job Applications (Get More Interviews)

Conclusion and Q & A

How can i write an effective cover letter for a job application.

• Start with a strong opening that grabs attention.
• Mention the job title and where you found the listing.
• Show enthusiasm for the role.
• Highlight your skills and experiences that match the job requirements.
• End with a call to action, like asking for an interview or expressing eagerness to discuss further.

Are there any concise strategies for composing a short cover letter?

• Keep your letter to one page.
• Focus only on the most important points.
• Avoid unnecessary details.
• Stick to three main parts: an introduction, a section that connects your skills to the job, and a closing that thanks the reader and asks for a next step.

When drafting a cover letter, should I opt for a PDF format or a Word format, and why?

A PDF format is usually better. PDFs keep your formatting intact, no matter what device or software the employer uses. This helps your letter look polished and professional. Only use a Word format if the job listing specifically asks for it.

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7 Entry-Level System Administrator Resume Examples for 2024

Starting a career as a system administrator? This article shares simple examples and advice on building a strong resume. Learn how to highlight your technical skills, experience, and certifications. Understand how to use industry jargon and present your qualifications. These techniques can help your resume stand out in the competitive market.

• 23 Sep 2024 - 5 new sections, including 'Where to place education', added
• 23 Sep 2024 - 5 new resume templates, including Career Switcher to Entry-Level System Administrator, added
• 21 Sep 2024 - Article published

  Next update scheduled for 01 Oct 2024

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Entry-Level System Administrator Resume Sample

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Where to place education

For entry-level system admin roles, place your education at the top of your resume. This helps me, as a hiring manager, quickly see your formal training in technology and computer systems. If you have recent, relevant education like a degree in computer science, information technology, or certifications in system administration, highlight these first.

When you have hands-on experience like internships or relevant projects, mention these after your education. This shows me your practical skills. Use simple words to describe your technical skills. For example, instead of 'expertise in network configuration', you might say 'good at setting up computer networks'. Focus on what will show you are ready to start in this job with basic skills.

Highlight technical skills

Employers look for specific technical skills like Linux, Windows Server, and network troubleshooting in system administrators. Make sure these skills stand out on your resume.

Include any hands-on experience you have with these systems, even if it’s through a school project or personal lab setup. Employers appreciate practical evidence of your skills.

Junior Network Administrator Resume Sample

Resume length for system admins.

Keep your resume to one page. You might be new to system admin work, so focus on your most relevant experiences and skills. Show you understand how to prioritize information by only including what is most important. This leaves room for your technical knowledge and any related projects to shine.

Use good template design to make the most of the space available. Avoid small fonts and margins that make your resume hard to read. Remember, hiring managers will first look at your resume quickly. Make sure they see your best skills and experiences right away.

Senior Systems Administrator Resume Sample

Include relevant certifications.

Certifications like CompTIA A+, Network+, and Microsoft Certified: Azure Fundamentals can boost your resume and show your dedication to the field.

If you’re currently pursuing or planning to get certified, mention this on your resume. It shows your commitment to becoming a skilled system administrator.

Entry-Level System Administrator with Cloud Specialization Resume Sample

Career switcher to entry-level system administrator resume sample.

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