cover letter employment resignation

Resignation Letter Examples

WRITE A PROFESSIONAL RESIGNATION LETTER

….. With an Example!

When it comes to resigning from a job, there are several things you need to consider. One of the most crucial aspects is writing a resignation letter. This letter informs your employer of your decision to leave and helps to ensure that the transition process is as smooth as possible. Writing a resignation letter may seem like a daunting task, but with the right resignation letter example, you can make it a breeze writing one yourself!

In this article, we will discuss some essential elements to include in a resignation letter and provide you with some examples that you can use for your specific situation. By following these guidelines, you can ensure a smooth and respectful transition out of your current role and leave on good terms with your employer.

What you can read in this article

What to Include in a Resignation Letter

A resignation letter should be brief and to the point while also conveying your gratitude for the opportunity to work with the company. Here are some essential elements to include in your resignation letter:

• A clear statement of your intention to resign.
• The date on which your resignation is effective.
• A brief explanation of why you are resigning (optional).
• A statement expressing your gratitude to your employer for the opportunity to work with them.
• A statement offering to assist with the transition process.
• Your contact information.
• A signature.

Now that you know what to include in a resignation letter, it's time to choose the template that's right for you. Below are some resignation letter examples that you can customize based on your specific job situation.

1. Basic Resignation Letter Example

When it's time to resign from a job, it's essential to do so with professionalism and grace. A resignation letter is a formal way to inform your employer of your decision to leave and to provide a clear timeline for your departure. This resignation letter example can be used for a variety of situations, whether you're leaving for a new job, retiring, or any other reason.

[Your Name] [Your Address] [City, State ZIP Code] [Your Phone Number] [Your Email Address]

[Employer's Name] [Employer's Address] [City, State ZIP Code]

Dear [Employer's Name],

Please accept this letter as my formal resignation from my position as [Job Title] at [Company Name]. My last day of work will be [Date].

Thank you for the opportunity to work with [Company Name], and I am grateful for the experience and knowledge gained during my time here. I am committed to making the transition process as smooth as possible and will ensure that all my duties are completed before my last day of work.

Please let me know if there is anything else I can do to assist with the transition.

[Your Name]

2. Two-Weeks Notice Resignation Letter Examples

[Date] [Employer's Name] [Employer's Address] [City, State ZIP Code]

Dear [Manager’s Name],

Please accept this letter as my formal resignation from my position as [Job Title] at [Company Name]. My last day of work will be [Date], providing a two-week notice as per my employment agreement.

3. Short and Simple Resignation Letter Example

I regret to inform you that I am resigning from my position as [Job Title] at [Company Name], effective immediately.

I understand that this sudden resignation may cause some inconvenience, and I apologize for any disruption this may cause to the team. However, due to unforeseen circumstances, I must step down from my position immediately.

Please let me know if there is anything I can do to help with the transition during my remaining time here. I am willing to assist in any way possible.

4. Resignation Letter Due to Personal Reasons

Making the decision to resign from a job can be a difficult one, especially when it is due to personal reasons. This type of resignation can often leave the employer and colleagues questioning what went wrong or what could have been done differently. However, sometimes personal circumstances change, and it becomes necessary to put personal needs first.

I regret to inform you that I am resigning due to personal reasons. While it was a difficult decision to make, it is the best course of action for me at this time. I am grateful for the opportunity to work with [Company Name] and appreciate the experience and knowledge gained during my time here.

Now I am committed to making the transition process as smooth as possible and will ensure that all my duties are completed before my last day of work. Please let me know if there is anything else I can do to assist with the transition.

5. Resignation Letter Sample Due to Relocation

Relocating to a new city or state is an exciting opportunity, but it can also be a challenging time. One of the most significant steps in the process is resigning from your current job. To make the process smoother, it's important to provide your employer with a clear and concise resignation letter. This resignation letter example is designed specifically for those who are leaving their job due to relocation.

I am writing to inform you that I am resigning from my position as [Your Position] at [Company Name]. My last day of work will be [Date], providing two weeks' notice as required by my employment contract.

After much consideration, I have decided to relocate to [City, State] to be closer to my family. This decision was not easy, but I have come to realize that it is the best course of action for me and my family. Unfortunately, this means that I must leave my position at [Company Name].

I am incredibly grateful for the opportunities that [Company Name] has provided me during my time here. Now I have learned a great deal, and I have enjoyed working with my colleagues. I will miss my role here, but I am excited about this new chapter in my life.

Now I want to ensure a smooth transition for my colleagues and my replacement. I will do everything in my power to complete all outstanding projects before my last day of work. Additionally, I am more than happy to help with the training of my replacement or any other tasks that will help to make this transition easier.

Thank you for your understanding and support in this matter. It has been a pleasure working with you and the team, and I wish everyone at [Company Name] all the best for the future.

6. Resignation Letter Due to a New Job Opportunity

Leaving a job for a better opportunity is an exciting time, but it's important to resign in a professional and respectful manner. A resignation letter is a formal way to inform your employer of your decision to leave and to provide a clear timeline for your departure. This resignation letter example is designed for those who are resigning due to a better opportunity, providing a clear and concise statement of your decision to leave while also expressing gratitude for your time with the company.

I am resigning because I have accepted a new job opportunity that aligns better with my long-term career goals. I am grateful for the opportunity to work with [Company Name] and appreciate the experience and knowledge gained during my time here.

Now am committed to making the transition process as smooth as possible and will ensure that all my duties are completed before my last day of work. Please let me know if there is anything else I can do to assist with the transition.

7. Resignation Letter Due to Career Growth

As we grow in our careers, it's natural to seek out new challenges and opportunities for growth. If you're resigning from your job due to career growth, it's important to communicate your decision in a professional and respectful manner. This resignation letter template is designed for those who are resigning due to career growth, providing a clear and concise statement of your decision to leave while also expressing gratitude for your time with the company.

I am resigning because I have received a new job offer that offers greater opportunities for career growth and advancement. While it was a difficult decision to make, it is the best course of action for me at this time.

I appreciate all the opportunities [Company name] has provided me for these past years. Now I believe that the skills I have acquired will be of great value to me in the future.

I am committed to making the transition process as smooth as possible and will ensure that all my duties are completed before my last day of work. Please let me know if there is anything else I can do to assist with the transition.

8. Resignation Letter Sample Due to Job Dissatisfaction or Unfit Company Culture

Sometimes, despite our best efforts, we find ourselves in a job that doesn't align with our values or personal goals. If you're resigning from your job due to job dissatisfaction or an unfit company culture, it's essential to communicate your decision in a professional and respectful manner. This resignation letter template is designed for those who are resigning due to job dissatisfaction or unfit company culture, providing a clear and concise statement of your decision to leave while also expressing gratitude for your time with the company.

I am resigning due to job dissatisfaction and/or an unfit company culture. After careful consideration and reflection, I have come to the conclusion that it is best for me to move on and find a work environment that better aligns with my personal values and career goals.

I appreciate the opportunity to work with [Company Name], and I am grateful for the experience and knowledge I have gained during my time here. However, I believe that it is in my best interest to seek employment elsewhere.

9. Resignation Letter Sample Due to Health Reasons

Sometimes, health issues arise that make it difficult or impossible to continue working in your current job. In these cases, it's important to communicate your decision to resign in a professional and respectful manner. This resignation letter template is designed for those who are resigning due to health reasons, providing a clear and concise statement of your decision to leave while also expressing gratitude for your time with the company.

This decision has not been an easy one, but due to my health, I have decided that it is in my best interest to step down from my current role. [Explain your reasons in a respectful and professional manner, without going into too much detail about your health condition.]

I am grateful for the opportunities that [Company Name] has provided me during my time here, and I will always remember the skills and experiences that I have gained. I am committed to ensuring a smooth transition and will work to complete any outstanding projects before my departure.

Please let me know if there is anything specific that I can do to make the transition easier for my colleagues or my replacement. I am also happy to assist with the training of my replacement or provide any other support that may be required during this time.

Thank you for your understanding and support in this matter. I am proud to have been a part of the [Company Name] team and wish you all the best for the future.

10. Resignation Letter Due to Family Reasons:

Family is one of the most important aspects of life, and sometimes, circumstances arise that require us to prioritize our family above all else. If you're resigning from your job due to family reasons, it's essential to communicate your decision in a professional and respectful manner. This resignation letter template is designed specifically for those who are resigning due to family reasons. It provides a clear and concise statement of your decision to leave while expressing gratitude for your time with the company.

[Your Name] [Your Address] [City, State ZIP Code] [Your Email Address] [Today’s Date]

[Employer’s Name] [Company Name] [Address] [City, State ZIP Code]

This decision has not been an easy one, but after much consideration, I have decided that it is in the best interest of my family for me to step down from my current role. [Explain your reasons in a respectful and professional manner, without going into too much detail about your personal life.]

11. Resignation Letter Example Due to Retirement

Retirement is a significant milestone in one's life. Resigning from a long-term job is thus a crucial part of this process.

I am retiring from my position after [Number of Years] years of service with [Company Name]. It is time for me to move on to the next chapter of my life, and I am looking forward to the opportunities and challenges that retirement will bring.

I am grateful for the opportunities I have had while working at [Company Name], and I appreciate the experience and knowledge gained during my time here. Now I want to thank you and the entire team for the support and guidance provided throughout my career.

I will commit to making the transition process as smooth as possible and will ensure that all my duties are completed before my last day of work. Please let me know if there is anything else I can do to assist with the transition.

12. Resignation Letter Sample Due to Remote Work Opportunity

In today's rapidly evolving job market, remote work is becoming increasingly popular as employers embrace the benefits of a flexible workforce. For many professionals, the opportunity to work from home is a major draw. Working from home does offer better work-life balance, enhances productivity, and the ability to work from anywhere in the world. In this resignation letter example, we provide an example of how to resign from a position due to an exciting remote work opportunity. This letter is suitable for individuals who have been offered a remote position with another company and wish to leave their current employer to pursue this new opportunity.

I have recently received an exciting opportunity to work remotely for another company, and after careful consideration, I have decided to accept this position. This decision was not an easy one to make, but I believe that it is in the best interest of my career growth and personal life. The prospect of working from home has long been a goal of mine, and I am excited to take advantage of this opportunity to work in a more flexible and autonomous environment.

I want to express my gratitude for the opportunities that [Company Name] has given me during my time here. I have learned a lot and developed new skills that will be invaluable in my future endeavors. Now I am committed to ensuring a smooth transition and will work to complete any outstanding projects before my departure.

13. Letter of Involuntary Resignation Sample

Sometimes, resigning from a job is not a choice, but rather an unavoidable reality. Involuntary resignation can occur when an employee is asked to leave their position due to various reasons such as redundancy, restructuring, or company downsizing. Writing a resignation letter due to involuntary circumstances can be a challenging and emotional experience. In this resignation letter example, we provide an example of how to write an involuntary resignation letter in a professional and respectful manner. This letter is suitable for individuals who have been asked to leave their position and want to resign gracefully while preserving their professional reputation.

I began employment with XYZ 3 years ago and have enjoyed everything I’ve learned with this company. Unfortunately, recent events have caused the need for our separation. It was discovered on July 6th, 2017 that $1,000 was missing from the vault.

I participated in an active investigation of the situation and contributed any information I had with total transparency, as I have nothing to hide from my employer. When I was informed by upper management that my passcode was the last to be used and, unfortunately, they have determined this information to be cause for termination. I am not aware of who else would have access to my passcode. The information is kept in a private file. Therefore, I cannot point blame at any other employee with total certainty. I remember securely locking the vault door in place and I can only speak for the facts of which I am aware. At 2 pm, my assistant manager and I conducted a midday audit of the vault’s contents and it was in full balance. At 4 pm, we began our end of day audit and discovered by 4:30 pm that $1,000 was missing. I did not remove $1,000 from the vault between 2 and 4 pm. After the midday audit, my assistant manager was present as I securely closed the vault door.

I respect my employer for their diligence in their investigation. I have supported them throughout the entire process. Unfortunately, without a clear explanation for the missing funds, they have been required to decide based on circumstantial evidence. I have led this company in loss prevention and compliance for the last 2 years. As a manager, I understand it is ultimately my responsibility to ensure the employees I hire behave with total honesty and that operations are executed accurately and consistently. To the best of my abilities, I have done all of this and more. While I do not agree with the decision to terminate my employment, I do accept it as a requirement of my position of leadership. In the future, I will take the knowledge I learned from this experience and ensure that better steps are taken to prevent any loss occurring.

Thank you for the opportunity to work with this institution for the last 3 years. If you require any additional information, please do not hesitate to contact me.”

Yours, Casey M. Employee Title Phone Number Email

Resigning from a job can be a difficult and emotional experience, but it's important to approach the process with professionalism and grace. One of the most critical steps in the resignation process is writing a resignation letter that clearly communicates your intentions and feelings while also remaining respectful and professional. In this article, we've provided several resignation letter templates for different scenarios, from leaving for a new job to retirement, to help guide you through the process.

What should not be included in A Resignation Letter?

Negative comments about the company or colleagues: Even if you are leaving your job because of issues with the company or colleagues, it is important to keep your resignation letter professional and positive. Avoid including any negative comments or criticisms that could damage your professional reputation. Personal or confidential information: Your resignation letter should focus on your intention to leave the company and the timeline for your departure. Avoid including any personal or confidential information that is not relevant to your resignation. Demands or ultimatums : Your resignation letter should be a professional and polite communication. Avoid making any demands or ultimatums that can be perceived as unprofessional or confrontational. Emotions or venting : While it is understandable that resigning from a job can be an emotional experience, it is important to keep your resignation letter calm and professional. Avoid including any emotional outbursts or venting in your letter.

Download Letter of Resignation Examples

Common Questions about Resignation Letters

What should my resignation email’s subject line say.

Resignation – [Your Name] Notice of Resignation – [Your Name] Resignation Announcement – [Your Name] [Date of Resignation] Resignation – [Your Name] [Your Name] – Resignation Effective [Date of Resignation]

How should I submit a letter of resignation?

When submitting a letter of resignation, it's important to schedule a meeting with your manager to discuss your decision. After the meeting, provide a written letter of resignation that confirms your decision to leave and includes your last day of work. The letter should be professional and positive, and should express your gratitude for the opportunities you had while working there. Finally, make sure to follow any company procedures for submitting your resignation, and offer to assist with the transition period before your departure.

Nothing Found

How to Write a Resignation Letter (Examples Included!)

So you’ve decided to move on. You’ve signed on the dotted line at your new gig, and now all that’s standing between you and your fab new job is submitting your resignation letter to your current one.

While this isn’t the first step of quitting your job (that would be sitting down with your boss to have the “I quit” conversation and give your two weeks’ notice ), it’s an important one. The official document you submit to your higher-ups and HR will set the tone for the rest of your time at this company—as well as your relationship moving forward.

It's worth spending a little time making your two weeks’ notice letter solid and polished. Note we said a little time—you’re not writing the Memoirs of a Back-End Engineer here. It should actually be a quick, concise document.

Here's a step-by-step guide on how to write a resignation letter, with examples and a template to make it as easy as possible for you.

Still looking for that perfect next role? One of these open jobs on The Muse might just be the one »

What's a resignation letter?

A resignation letter is a written notice to your employer stating your intent to resign. It includes your final day at the company and an offer to help with the transition. You could also use the document to thank the employer for any opportunities or support provided and mention an invitation to keep in touch.

The resignation letter format is simple and minimalist. Its key pillars are the date you're sending the letter, salutation, body paragraphs, and sign-off. You might think it's not necessary to write one, but a letter of resignation is important for ensuring a smooth transition and providing a record of the terms of your departure.

How to write a resignation letter in 4 steps

There’s no need to overthink it—this is an important yet simple document. Here's how to craft your resignation letter, along with some tips on what not to include to deliver your message professionally:

1. Document your resignation and last day

The beginning of your letter is not the place to sugarcoat or get creative. Just state your decision to resign and the effective date. While you probably shared with your boss your reasons for leaving, you don’t need to describe them here—keeping it simple is perfectly fine.

For example:

This letter is to formally notify you that I’m resigning as a marketing analyst at Lemon Inc. My last day will be two weeks from today on Wednesday, July 17, 2024.

You could also say something like:

Please accept this letter as formal notification of my resignation as marketing analyst at Lemon Inc. My last day of employment will be two weeks from today on Wednesday, 17, 2024.

2. Express gratitude for the opportunity

It’s always a good idea to thank your employer for the opportunity, describing some of the key things you’ve enjoyed and learned on the job. Yes, this is true even if you’re beyond thrilled to be leaving. Remember—you don’t want to burn bridges (and you may want a reference down the line), and wrapping up on a good note will leave a lasting and positive impression.

Thank you so much for the opportunity to work here for the past 18 months. I’ve enjoyed getting to know you and the rest of the team and appreciate the opportunity to learn more about marketing strategy and audience analysis. I’m excited to take these skills with me as I pursue the next step of my career.

3. Offer help with the handoff

State your willingness to help out with the transition. You don’t need to go into great detail (and definitely don’t promise anything you can’t deliver), but a couple of lines saying you’ll ensure a smooth wrap-up of your duties will show you’re in the game until the very end.

During the next two weeks, I’ll do everything possible to wrap up my duties and train other team members as needed. Please let me know if there’s anything else I can do to help out during the transition.

4. Say your well wishes and sing off

Finally, wrap up the email professionally. Express that you still want the best for the company going forward, and let them know they can reach out. If you truly want to keep in touch, feel free to leave some contact information, such as your personal email, LinkedIn handle, or phone number.

I wish the company continued success, and I hope to stay in touch in the future.

555 123 4567

LinkedIn.com/in/JamiePark

What not to include in your resignation letter

This is one of those cases where what you don't say matters almost as much as what you say. Here are a few things you should definitely avoid when writing a formal resignation letter:

• Details about why you’re leaving the company : It's OK to give a brief explanation if you want, but don't dive into minor details. Resist the urge of venting all your reasons, and keep it professional.
• Details about where you’re going: Your resignation letter is also not the place to brag about your next employer or give details about the hiring process, salary, or benefits package.
• Complaints about the company, its employees, or its practices: Again, even if your experience at the company was terrible and is the reason for your departure, it's highly unprofessional to complain about your employer in a resignation letter.
• Rambling: If you don't have much to say, it's best to write a straightforward, short resignation letter. There's no need to ramble or make it longer than necessary.

Resignation letter template

If you want some more guidance (or just convenience—no shame in that!), just plug your info into our template:

[Month][Day], [Year]

Dear [Your Boss’ Name],

Please accept this letter as formal notification that I am resigning from my position as a [position title] with [Company Name]. My last day will be [your last day—usually at least two weeks from the date you give notice].

Thank you so much for the opportunity to work in this position for the past [amount of time you’ve been in the role]. I’ve greatly enjoyed and appreciated the opportunities I’ve had to [a few of your favorite job responsibilities]. I’ve learned [a few specific things you’ve learned on the job], all of which I will take with me throughout my career.

During my last two weeks, I’ll do everything possible to wrap up my duties and train other team members. Please let me know if there’s anything else I can do to help during the transition.

[Your Name]

[ Download this template here ]

Feel free to adjust this based on your experience and your company culture. Typically, you should email the letter to both your boss and the HR department, but always double check if your company has specific procedures for submitting your resignation.

Read this next: 40 Templates to Help You Handle Your Toughest Work Emails

3 example resignation letters

Want to put this all together and see what it looks like in practice? We’ve written three letter of resignation samples for you to work off of.

Simple resignation letter example #1

Please accept this letter as formal notification that I am resigning from my position as an account executive with Marketing Media. My last day will be Thursday, March 2.

Thank you so much for the opportunity to work in this position for the past six years. I’ve greatly enjoyed and appreciated the opportunities I’ve had to grow our sales team and pipeline, be a part of creating a great product, and work with my colleagues. I’ve learned so much about marketing strategy and the digital media space, which I will certainly take with me throughout my career.

I’ll do everything possible to wrap up my duties and train other team members over the next two weeks. Please let me know if there’s anything else I can do to help during this transition.

Sincerely, Anne Acharya

Formal resignation letter example #2

Dear Ms. Fran Braden,

I’m writing to give my formal notice that I’ll be leaving my role as office manager for Larry and Keets Financial Partners on July 31.

I’m incredibly grateful for the opportunities I’ve been provided working on the operations team for the past four years. It’s been a wonderful experience to work for such a great company and help in solving Larry and Keets’ mission to provide better financial support for older employees.

Please let me know if I can be of any assistance during this transition. Thank you for all your guidance. I wish you all the best, and look forward to keeping in touch.

Sincerely, Jorge Gonzales

Short resignation letter example #3

Dear Jennifer,

I’m writing to inform you that I'm resigning from my position as a client manager for Yays Marketing. My last day of employment will be June 30, 2024.

Thank you for the opportunities and support throughout the past two years. It was a pleasure to work with you, the client management team, and such amazing clients.

I'm preparing a handoff document and am available to help with whatever you need during the transition. I wish you the best and hope we can keep in touch.

Regards, Lana Jackson

Frequently asked questions

1. how do i write a good resignation letter.

A good resignation letter is brief, concise, and maintains a professional tone. It should clearly communicate your decision to leave your job, specify your final day at the company, and express gratitude for any opportunities you've had during your employment. It's also common courtesy to offer help with the handoff of tasks or projects.

2. How do you politely resign in an email?

To resign via email, address your resignation letter to your boss, direct manager, and human resources. It's polite to give at least two weeks' notice so your employer has time to find a replacement. Avoid venting your frustrations or getting into details about why you're quitting. It's also a good idea to have an in-person conversation with your superior before or after sending the letter.

3. What is the format of a resignation letter to a company?

The resignation letter format follows the standard structure of most professional letters. It includes the date of sending the letter, a formal salutation, typically no more than two or three body paragraphs, and a closing sign-off.

4. How to write a resignation letter for personal reasons?

Resignation letters usually don't elaborate on the reasons for quitting, but you can offer a brief explanation if you feel it's necessary. For example: “I am writing to inform you that I'm resigning from my position as a [job title] for [company name] due to [personal reason]. My last day of work will be July 5, 2024.”

Bottom line

Your note may sit in the depths of your company’s HR files until the end of time, but you can be sure of two things: One, your former boss (and future reference) will read it and be impressed. And two, if you ever decide to come back to your company (hey, it happens), it’s a very good thing that the last thing on file is a great, professionally written letter of resignation.

Regina Borsellino and Amanda Cardoso also contributed writing, reporting, and/or advice to this article.

Resignation Letter Examples and Guide for 2024

Writing a Resignation Letter

Resignation letter outline, resignation letter examples, resignation letter faqs.

A resignation letter helps you set the stage for a smooth transition out of your current job. While it’s possible to quit a job without one, a resignation letter is often the proper way to document your departure. And if you’ve already given notice in person, your letter can still clarify and guide the overall exit process.

Below, you’ll find a suggested outline, examples for different scenarios, and tips on writing a resignation letter that works for you.

Keep it professional

Quitting a job can be contentious. In toxic workplaces, for example, employees may have strong feelings about leaving. But your resignation letter is not the time to air grievances. You may have some thoughts to share with your employer, but anything negative or critical should be handled in a face-to-face manner, like in an exit interview.

Be succinct

In the first few words, the reader should know that you’re resigning. Keep your letter short and to the point.

Unless you’re leaving on bad terms, share your genuine thanks for the time you’ve worked at the company. This can result in an easier transition and help lay the groundwork for future networking or referral opportunities.

Organize your letter in six sections:

1. Header and salutation

Present this information the same way you would a cover letter. You may not need to include all contact details if your recipient is someone you’ve worked with closely and know well. But when in doubt, include the full header for a more professional look.

Jacob Hunter Detroit, MI 12345 | (123) 456-7890 | [email protected]

Jan. 9, 2024

Shelly Gathers Director | TSZ Corporation 123 W 15th Street Detroit, MI 12345

Dear Shelly,

2. Sentence stating your choice to resign

For many people, this part is the trickiest to write. Rather than overthinking, announce your decision simply and directly.

I am writing to notify you of my resignation from the role of finance manager at TSZ Corp.

3. Clear end date

If you’re unsure when that will be, choose one at least two weeks away with the understanding that you and your manager may negotiate or change it later on.

While most workplaces in the U.S. are at will, in some cases, you may be bound by a contract outlining rules or a timeline for your exit. If this applies to you, consider citing those rules and clauses so your manager and human resources team know you’re on the same page.

Per my contract, my last day will be one month from today (Feb. 9).

4. Any plans or ideas you have for supporting the transition

Show your professionalism by indicating you plan to apply yourself down to your last day on the job. You can offer to help interview potential successors, gather your institutional knowledge, or write training documents for other staff members. If you’re willing to work after your end date in a contractor capacity, feel free to mention this as well.

Over the next two weeks, I will be available in whatever way necessary to help streamline this transition. I am happy to train team members, document my duties, or address any other tasks in closing out my time with the company.

5. Expressions of goodwill and thanks

Whether you’re resigning on good terms, bad terms, or somewhere in between, keep your letter honest yet upbeat and professional. The more negative your experience at a company, the shorter your letter should be. This is a time to follow the old advice, “If you don’t have anything nice to say, don’t say anything at all.”

Here’s how to strike that professional tone in three scenarios:

Good experience

If you’ve had a great time working for your manager and company, simply tell them so and thank them for the opportunity.

I greatly enjoyed my time at TSZ and will certainly miss my colleagues. It’s been a pleasure working for you, and I hope we can stay in touch. Thank you very much for all your guidance and support.

Mixed experience

Maybe you liked the company in general but didn’t like your role or decided it wasn’t a good fit. Or perhaps the company was disorganized or mismanaged somehow, but you don’t attribute that to any bad faith on the leadership’s part. You can still thank them for the opportunity and express your best wishes going forward.

I appreciate being given the opportunity to work for TSZ. Best wishes to you and the entire finance team for a successful future.

Bad experience

Even if your time at the company has been unpleasant, you’ve likely learned something from it. In these cases, focus on what you’ve learned and how you plan on applying that knowledge in the future.

I’ve learned a great deal during my time here, and I look forward to applying that knowledge in my next career stage.

6. Closing and signature

Use “Sincerely,” “Best regards,” or a similar formal phrase to end your letter.

Best wishes to you and the entire TSZ finance team.

Jacob Hunter

I’ve decided to resign from my position as a finance manager with TSZ Corp. My last day will be Jan. 23, two weeks from today. I recently accepted a new position as director of finance at AHW Inc.

Over the next two weeks, I will be available in whatever way necessary to streamline this transition. I am happy to train team members, document my duties, or address any other tasks in closing out my time with the company.

I’ve greatly enjoyed working at TSZ and will miss my colleagues. I have learned a great deal here, and I plan to apply that knowledge in the next phase of my career. Best wishes to you and the entire TSZ finance team.

Ken Masters New York, NY 12345 | (123) 456-7890 | [email protected]

I am writing to notify you of my resignation from the role of finance manager at TSZ Corp. I have accepted a position at AHW Inc. as their new director of finance, a role outside the scope of my non-compete clause.

Per my contract, my last day will be one month from today (Feb. 9). Before then, I will return all company equipment and surrender my account passwords. I will also move my accounts to Sarah Johnson, as she is most familiar with those clients.

Over the next month, I will be available to help streamline this transition. Please let me know if you need me to take any additional measures before my departure.

I hope we can stay in touch going forward. Best wishes to you and the entire TSZ finance team for a successful future.

Ken Masters

Leila King Boston, MA 12345 | (123) 456-7890 | [email protected]

Diane Frasier Manager | TSZ Corporation 123 Convoy Street Boston, MA 12345

Dear Diane,

Please accept this letter as formal notice of my resignation from the finance manager role at TSZ Corp. My last day in this role will be Jan. 23, two weeks from today.

Working at TSZ has been a pleasure, and I will miss my colleagues. With the birth of my second daughter, I have decided to take a long-term leave of absence from the workforce.

Over the next two weeks, I will be available in whatever way necessary to assist the transition. I would be happy to train team members, formally document my duties, or carry out any other tasks you need me to address. Should two weeks not be enough to finalize this change, I am available on a contract basis for the first four weeks following my departure.

Best wishes to you and the entire TSZ leadership team.

Is it OK to give details on the new job I’ve accepted? -

In most cases, yes. Adding brief details on your next job can help you maintain goodwill with your current manager and company. It’s a sign that you’re moving toward a great opportunity elsewhere, not necessarily away from a bad situation where you are. That said, use your discretion based on the circumstances of your departure and understand you’re not obligated to share information about your new employer.

What about personal reasons for leaving? -

You may have chosen to resign due to new factors or priorities in your personal life, such as travel or starting a family. If you’re comfortable sharing that information, feel free to do so. Similar to details on a new job, personal reasons can help set a more positive or neutral tone for your choice to leave the company. Again, you’re under no obligation to share this information, but you can if you’d like to.

Who do I turn in my resignation letter to? -

Often, you’ll be expected to provide your letter to both your direct manager and the HR team. When in doubt, check your employee handbook for specific instructions.

Craft your perfect resume in minutes

Get 2x more interviews with Resume Builder. Access Pro Plan features for a limited time!

Jacob Meade

Certified Professional Resume Writer (CPRW, ACRW)

Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

Build a Resume to Enhance Your Career

• How to Build a Resume Learn More
• Basic Resume Examples and Templates Learn More
• How Many Jobs Should You List on a Resume? Learn More
• How to Include Personal and Academic Projects on Your Resume Learn More

Essential Guides for Your Job Search

• How to Land Your Dream Job Learn More
• How to Organize Your Job Search Learn More
• How to Include References in Your Job Search Learn More
• The Best Questions to Ask in a Job Interview Learn More

• Resume Templates Simple Professional Modern Creative View all
• Resume Examples Nurse Student Internship Teacher Accountant View all
• Resume Builder
• Cover Letter Templates Simple Professional Modern Creative View all
• Cover Letter Examples Nursing Administrative Assistant Internship Graduate Teacher View all
• Cover Letter Builder

How to write your resignation letter (with examples & templates)

Example of the second paragraph of a resignation letter 

Third paragraph, simple two weeks’ notice resignation letter , professional resignation letter, formal resignation letter , resignation letter for a job you just started, short letter of resignation, immediate resignation email, resignation letter when leaving on bad terms, resignation letter for unsatisfactory working conditions , how to write a bad resignation letter , is it ok to resign by email, don’t tell your buddies before you tell your boss, defuse the news to your supervisor in person, have your letter of resignation ready, explaining your reasons (or not), what to do after giving your two weeks’ notice .

All good things must come to an end (and bad things too), so when it’s time to leave a job, you need to write a thoughtful and professional resignation letter that hits all the right notes and doesn’t strike any sour chords. This is a time of reflection about the past and hope for the future, but you cannot close the door fully until you have tied up all the loose ends.

You might be tempted to leave a job like Steven Slater, the JetBlue flight attendant who in 2010 delivered a profanity-riddled “I’m done” over the intercom, grabbed two beers, deployed an emergency slide and vanished as suddenly as his future job prospects.

However, unless you want to become a permanently unemployable media sensation, you’ll probably want to find a more graceful exit strategy. And that means that, among other considerations, you’ll need to write a professional letter of resignation that serves as formal notification of your departure. This will be kept on your employment record, so don't spoil your record by sharing any inappropriate comments.

This article will explore why a good resignation letter is important and how to write it, along with other sound counsel to help you reach your next destination without burning any bridges behind you.

This resignation letter guide and its corresponding free examples will:

• Explain why you need a good resignation letter when leaving or switching careers
• Show an effective resignation letter structure and elements
• Provide a template for a resignation letter that you can adapt for your needs
• Share writing samples for each part of the resignation letter
• Detail the correct format and formatting for a resignation letter
• Consider nine different categories of notice letter

Why do you need to send a resignation letter?

The main reason you need to write a resignation letter is that in some workplaces, a resignation letter is an official document with legal implications. You may be contractually required to give two weeks’ notice , and your formal resignation letter will serve as proof that you have done so. This will protect you in case of disputes and serve as a tool to safeguard your rights if a more serious situation arises. Basically, this is good “professional hygiene” that helps you avoid sticky situations. 

The second purpose of a resignation letter is connected to your professional reputation: The notice letter is an instrument for smoothly changing jobs, shifting careers and remaining in good standing within your industry. Before resigning your job, hopefully you have another one lined up . But just in case that job doesn’t last forever, you’ll probably need another letter of resignation after that. And future employers may insist on calling your previous employers for references , whether you want them to or not. You may also want to ask your boss for a letter of recommendation that you can use in the future.  

So even if you  hate your current job , you should leave on the best terms possible. Your professional reputation may seem like an irrelevant idea — until you get a bad one. After that, it becomes only too real. Even in seemingly trivial jobs, people are often surprised how difficult it is to “wash away” the stain of one bad job exit. That means it’s a bad idea to tell your boss to go take a flying leap in your resignation letter if you want to remain in good standing within your profession. Your boss may not be happy about you leaving, so don't give them the opportunity of being critical about you if your resignation letter contains any hint of bitterness or malice.

You may be due vacation pay, severance pay or health and retirement benefits. You may need a friendly HR professional to explain your options — for example, how to roll over your retirement benefits or extend your health insurance. Do you REALLY want to tell your employer to go jump in the lake in your letter of resignation, and then expect the company’s friendly cooperation in easing you out the door? Be friendly and professional - you should remember that this happens all the time - resigning is a business transaction, after all.

Even if you’ve been treated horribly at your current job, swallow your resentment, behave like a stand-up professional and leave on good terms. Have a look at our resignation letter templates. In the long run, you’ll be glad you did.

What is the best excuse to resign? Let's be frank, you do not need an excuse. You are an adult, who has been working in return for a wage from your employer. You might feel bad at leaving, but much as you might feel emotionally attached and obligated to certain co-workers, you do not have to come up with some convoluted justification in a resignation letter. You have your reasons, for sure, but do not feel that you have to share them. In actual fact, it may be best not to share the reasons at all. Clean breaks are best for everyone concerned. Our resignation letter examples showcase the variety of excuses.

Basic resignation letter 

Before we dive into the details of how this document should be written, let’s look at a basic resignation letter that hits the right notes:

Resignation letter template

The following resignation letter template can be copied and adapted for your own use. Just insert your own text, details and reasoning. Hover over the text, click on “Copy to clipboard,” and then open a new document in Microsoft Word or any text editor and paste the text. 

Address, City, State/Province, ZIP/Postal Code   Phone Number  •  Email

Supervisor’s Name Supervisor’s Title Company Name Address City, State/Province ZIP/Postal Code

Today’s Date

Dear (SUPERVISOR’S NAME):

With regrets, I will be departing from my role as [JOB TITLE] at [COMPANY NAME] in two weeks. My last day of work will be [MONTH, DAY, YEAR].

Although I’ve been very happy working at [COMPANY NAME] for [XX] years, I will be leaving in order to [REASON FOR DEPARTURE].

Working for [COMPANY NAME] has been an honor and a pleasure. I’ve learned so much, and I’ve formed friendships with my outstanding colleagues that I will always value deeply. 

I’d be more than happy to do anything I can to train my replacement, should you find one before my departure. Thank you so much for having given me the golden opportunity to work at [COMPANY NAME].

[YOUR NAME]

Download here Resume Template Word document .

Resignation letter format and structure

Here are the basic structural elements of a resignation letter:

• Header with your name and contact information
• Recipient’s name, company and address
• Salutation / greeting
• First paragraph: News of your resignation
• Second paragraph: Expression of gratitude for your time with the company
• Third paragraph: Expression of willingness to help with a transition
• Optional: Your reasons for departure

Follow proper business letter format in writing your resignation letter — just as if you were  writing a cover letter  seeking a new job. Use an attractive header with your personal contact info, include the recipient’s name, company and address, and include the date.

Use an easy-to-read font in a legible font size, no larger than 12 points and no smaller than 10. Text should be aligned left, not justified margin-to-margin. The gaps in the letters that this creates can create a cognitive dissonance that is hard to shake when a hiring manager is scanning your resume in an interview.

Paragraphs should not be indented, and they should have a space between them. Include a margin of at least one inch on the left, right, top and bottom.  

Because a letter of resignation is typically short, you may find that the bottom half of your page is blank. If so, you can choose larger margins or add a bit more white space between elements on the page. Strive for a page that’s visually balanced, but don't feel that you need to fill the page with your emotional goodbyes.

Let’s analyze each of the structural resignation letter elements step-by-step below.

The header at the top of the resignation letter (the same thing as a letterhead) should include your name, address, phone number and email.  

You may already have a header prepared for  resumes  or  cover letters  that you’ve used in job searches, and the main purpose is the same: so the resignation letter recipient knows how to contact you if necessary.  

It’s best to use a personal phone number and email address, since your company phone and email will probably be disabled soon. Bear in mind that this letter may be stored for years, and that the company may need to contact you in the future with information that’s important to you.

In a flush-left block under the resignation letter header, type the name and title of your supervisor, plus the company name and address, as if you were addressing an envelope to be sent through the mails. You may also want to include the recipient’s email and phone number.

This makes it clear that you delivered this letter of resignation to the appropriate person. And if any questions arise in the future about your departure, it makes it easy to contact the person to whom the letter was delivered.

Below the recipient’s name and address, add a space and write down today’s date — or the month, date and year that you will deliver or send the letter of resignation.  

Although this is usually considered unnecessary in electronic communication, which is automatically dated, the date you gave notice could become a legal or contractual issue, so it’s best to spell this out.  

Formal resignation letters call for the traditional salutation / greeting: a “Dear Mr.” or “Dear Ms. / Mrs.” followed by the recipient’s last name. But assuming you’re on a first-name basis with your boss, there’s no harm in using his or her first name.

Is a two-week notice 10 or 14 days? Normally a two-week notice will be ten working days from the date of resignation or fourteen calendar days. Before you consider handling in your resignation letter, it is always worth checking your contract of employment. These details will definitely be included, amongst others that you may well wish to bear in mind. Read your contract carefully to see how your company handles departing employees.

Example of the first paragraph of a resignation letter

Without being rude, the opening paragraph of your notice letter can be somewhat blunt: You will be leaving X position at Y Company effective Z date.  

In other words, you don’t need to bury the news. But you may want to soften it a bit with some kind words. You may not think that your boss will read it, but you never know. They may remember your time with them more fondly than you think.

Here’s a good example of a resignation letter’s first paragraph:

Dear Marjorie,

After eight happy years at this excellent company, I regret to inform you that I will be leaving my job as an electrical engineer at Acme Gizmos in two weeks. My last day will be Friday, Sept. 24, 2021.

Note that it’s not necessary to express any regret, or to praise the company you’re leaving. But there are ways to soften the blow of what may be troubling news to your supervisor. You know your situation (and your boss) better than anyone, and if you want to leave on a good note, it’s worth putting some thought into how to do so.

Many letters of resignation say the employee will be leaving “effective” such and such a date, but there may be some question about whether that will be your last day of employment or the first day you don’t plan to show up again. It’s best to be clear about this in a resignation letter — after all, the company may want to throw you a little party, and it would be a shame if they planned the party one day too late. Check the small print of your contract.

In the second paragraph of a resignation letter, it’s customary to express gratitude for the opportunity to have worked for this company. You may want to mention how much you’ve learned, what a pleasure it’s been to work here, or how much you’ll genuinely miss this job. Steer clear of negative emotions and focus on how your career has progressed.

Here’s an example of how to soften the blow of your departure in your notice letter:

In many ways, this has been the best job of my life, and I’m so grateful that you took me on at a time when I had little experience in this field. I will never forget the pleasure of working in such a cooperative atmosphere with such superb colleagues.

Of course, it’s also possible that you’re leaving because it’s a terrible company and the job sucks and you hated it. And if so, your boss probably already knows how you really feel. Still, without trying to polish a turd, it’s best to exit on a positive note in a letter of resignation. Here’s another example of a positive note to include in your resignation letter to leave on good terms with the employer:

Thanks so much for the opportunity to work at Acme, and I wish the company and my hard-working colleagues all the best.

You may wish to write more than three paragraphs, especially if you want to emphasize that you had a really positive experience at the company. This should not be hard to do in this case, and it is a nice way of bookending your career journey. Give your ex-boss a warm and fuzzy feeling when they read it.

But a letter of resignation should not exceed one page. And in the final paragraph you should express your willingness to help with any transition issues, train your replacement or otherwise ease the impact of your departure.  

Here’s a sample closing paragraph for a resignation letter:

I’d be more than happy to help train anyone who may be replacing me, or to do anything else I can to help with a smooth transition. Please contact me anytime with any issues, and again, thanks for eight great years with this company.

Say your farewell with a simple “Sincerely,” “Cordially,” “All my best” or the like, and add your typed name at the bottom. If you’re going to deliver a hard copy of the letter, sign it in the space above your typed name.

For further guidance, feel free to click on this YouTube video about how to write a resignation letter.

Best resignation letters

Before we explore the different categories of resignation letters, it is important to understand that there is no such thing as a "best resignation letter." The content will depend on the situation, your relationship with your boss and the nature of the company culture. 

It is preferable to tie up loose ends before writing the formal resignation letter, but if you are resigning out of the blue then this may not always be possible. Use the letter to address any outstanding issues as well as formally ending your employment. This will document your concerns and the company will have a responsibility to address them.

Think carefully about the scenario that applies to you and adapt the letter of resignation accordingly.

Resignation letter categories

Let’s consider some of the resignation letter categories that apply to various scenarios. Here are some of the types of resignation letter you might need:

• Simple two weeks’ notice resignation letter
• Formal resignation letter
• Short resignation letter
• Resignation letter for unsatisfactory working conditions
• Negative resignation letter (this is one to avoid)

Let’s break down and analyze each one below, along with examples of these letters of notice.

A two weeks’ notice resignation letter is standard practice, and these should generally be kept simple and to the point. There is no need to go into a lot of detail about the reasons for your departure, or to offer effusive thanks for all the opportunities extended to you as you review your long career with the company. There is no requirement to share any more than this basic outline.

Here’s another simple/personal resignation letter example:

You don’t owe anyone an explanation about whether you’re contemplating a career change  or pursuing a new opportunity with a competing company. You don’t even have to thank your employer, though you should always be professional and courteous.

In some cases, for whatever reason, you may wish to deliver a stark and simple resignation letter that merely informs an employer of your pending departure. Here’s an example of a very concise and to-the-point resignation letter:

Dear Mr. Anderson:

Please consider this letter two weeks’ notice that I plan to leave my position as a paralegal at Anderson & Sons. My last day will be March 8.

Pauline Winston

You may be good friends with your boss, and you may be leaving the company on great terms, but a resignation letter is not the appropriate place to be too informal or chatty.

A resignation letter should be written in a professional and straightforward style. If you want to reminisce about the great times you’ve had working with your buddies, you might want to save those thoughts for a separate goodbye email.

On the other hand, even if you despise your boss and you’re leaving the company with a long list of grievances, a letter of resignation is not the place to air them. Leave out the thanks if you wish, but maintain a professional tone and use this letter strictly to inform the company that you are departing.

Professional resignation letter:

There is little real distinction between a “formal resignation letter” and any other resignation letter. This is a formal document that may have contractual and legal implications, and it should follow a formal, professional format, structure and style. 

The advice and examples appropriate for a professional resignation letter will be relevant for a formal resignation letter in nearly every imaginable scenario:

• Make sure to keep a level-headed and reasonable tone
• Avoid placing blame
• Offer support during the transition period
• Follow proper resignation letter structure

You’ll find yourself in an awkward position if for some reason you’re obligated to write a resignation letter for a job you just started. 

But it happens. During your recent job search , you may have contacted dozens of potential employers, and you may have felt that you had to take the first job you were offered. Then, in a stroke of good luck but bad timing, a much better job offer rolled in.

Family or health emergencies may also force you to abandon a new job. Or you may have discovered upon starting work that this job is just not for you, and that accepting it was a mistake. 

In rare cases, the employer may have misrepresented the nature of the job — for example, you expected to be answering phones, but now it turns out you’re expected to clean the bathrooms too! Or you may find yourself in a toxic workplace where sexual harassment or psychological abuse comes with the job. In such cases, you need to have a frank conversation with your employer explaining why you’re leaving, and then write a very short resignation letter that simply gives notice and provides your departure date. 

But if you’re leaving for reasons of your own, through no fault of the employer’s, you probably owe your boss some kind of explanation. Any employer would be understandably annoyed if you’re jumping ship after you just got on board. You need to approach your supervisor in person and delicately explain what has happened. Then you should follow up with a resignation letter that’s perhaps a bit contrite. 

Here’s an example of a resignation letter for a job you just started:

Dear Ms. Brown,

I’m so sorry to inform you that because of the circumstances we discussed in person, I feel obligated to leave the company immediately.

I am genuinely sorry to leave you in the lurch like this, after your staff has been so professional and welcoming toward me in this new role. I expected to remain at this job for years to come, little anticipating this unforeseen complication in my life. 

Please accept my apologies for my abrupt departure. Thank you so much for offering me this excellent opportunity, which I now feel obliged to decline with great regret.

Respectfully,

Joan Madison

At times the circumstances may call for a short letter of resignation, without all the gratitude, regrets, reasons for leaving or other niceties. 

This may occur if you are leaving a job under unpleasant circumstances, when your boss is probably already well aware of your reasons. You’re not sending this resignation letter to explain anything — you’re sending it strictly as a formality. 

Here’s an example of a short resignation letter that covers only the essentials:

Dear Ms. McDougal,

Please consider this letter my formal notification that I will be leaving my job as a graphic artist at Grafix Ink in two weeks. My last day of work will be March 15.

Thank you, Pedro Zamora

Although letters of resignation typically provide two weeks’ notice, at times circumstances call for an immediate resignation email . This may occur in an emergency situation in which there isn’t time to talk to your supervisor in person or even on the phone. Resist them temptation to resign over text or WhatsApp - a letter in a Word or PDF format is vital. If you send it from your personal email, you will also have a permanent record.

Here’s a sample of an immediate resignation email:

I received news today that my father’s condition has taken a turn for the worse, and that he may be gone within a matter of days. I’ll be flying to New York first thing tomorrow for a bedside vigil with my mother, who is in a state of total despair.

Tom, as much as I hate to say it, I believe the responsible thing for me to do is to pull up stakes from Chicago and relocate to New York, perhaps permanently. I’m sorry to tell you that I have to resign my job at the firm effective immediately.

My mother is really in no condition to care for herself, and as her only child I feel responsible to help her through this sad transition. It’s not just a matter of taking a couple of weeks off, as I feel she will need my support for months if not years to come. 

I’m so grateful to you for the opportunity you gave me to spend some of the most productive years of my life at McHenry & Sullivan. I hope you understand the dire circumstances that compel me to leave a job I truly love. I’ll be in touch by phone soon.

All my best,

Bad things sometimes happen to good people, and your job may be one of them. It’s often best to just move on, while minimizing the damage to your reputation and mental health. For such situations, knowing how to write a resignation letter when you’re on bad terms with the employer may be necessary. The main goal is damage control and saving as much face and goodwill as possible, however little that may be. Here are some rules to follow: Stay civil, don’t blame anyone, and just say that you and the company are not a good fit for each other.

Here’s an example of a resignation letter when leaving on bad terms:

There are situations where you may want to leave a company due to unsatisfactory working conditions. Still, you need to keep your resignation letter level-headed and professional. Here’s an example of how to voice your concerns about working conditions in a resignation letter, while maintaining a respectful tone:

Dear Ms. Hemsworth,

I take no pleasure in sending you this letter, but at this stage I feel it is a necessary step, however unfortunate the situation may be.

My starting period with Frostberry LLC has been generally positive, yet within recent months the department, team and company in general have taken a direction with which I do not agree. The methods, working conditions and overall atmosphere have been (in my opinion) counterproductive and not conducive to quality work, employee happiness or psychological well-being. I regret to inform you that my last working day will be Dec. 2, 2021. I wish you and the Frostberry team success and fulfillment. I am prepared to help with the transition period to the best of my ability.

Sincerely, Melinda Hawke

People sometimes wonder how to write a “bad” resignation letter. “How should I write a resignation letter for a job I hate?” “Can I write a negative resignation letter?” The advice we will provide a thousand times over is this: No matter how bad your experience gets, keeping a cool head will benefit you in the long run. The examples in the chapters above are decent guidelines on how to not make a bad situation worse.

But if you feel like writing a negative resignation letter, simply ignore all the advice provided above! Strike a disrespectful tone, blame the company for your departure, and be sure to insult the boss personally! 

If you like your career advice illustrated, take a look at the advice of WikiHow on writing resignation letters, which puts a big red “X” next to the line “I quit. I’ve had enough.”

Here’s an example of a negative resignation letter that we hope you will never actually use, even if you suddenly become a Bitcoin millionaire:

But in all seriousness, please don’t send a letter like this, however tempting it may be. The momentary satisfaction gained won’t be worth the long-term fallout. Life is unpredictable and karma IS a thing.

It would call for extraordinary circumstances if you were to suddenly resign by email with no prior notice to your boss in person, or at least by phone. 

But under more normal circumstances, if you’ve already dropped the news in person, there’s usually no reason why you couldn’t send a formal resignation letter by email. We do live in the 21st century. If the company needs a written record of your resignation letter to put in a file cabinet, that’s what the “Print” button is for.

However, if and when you defuse the news to your boss in person, it can’t hurt to ask whether s/he would like you to follow up with a formal letter of resignation on paper, or whether an email will suffice.

Can I handwrite a two-week notice? If your departure is not entirely amicable, it might be tempting to scribble your two-week notice on a piece of paper and consider it a done deal. In reality, the traceability and formal nature of sending the notice over email is the only way forward. You might feel like resigning over a WhatsApp message, but again, think about your future prospects and take the extra 10 minutes to draw a line properly.

What to consider before sending your letter of resignation  

This may seem painfully obvious, but before sending your letter of resignation you need to be absolutely positive that you want to leave this job and the time is right to do so.

Unless you’re wealthy enough to live for months (or God forbid years) without income, you probably know better than to quit one job before you have another. You may have stellar prospects, but unless you have an assured job offer, jumping without a net and without careful consideration is a big risk.

People have been known to take early retirement without really understanding the benefits they are due — and then they find themselves scraping by on a much smaller monthly income than they expected, possibly for the rest of their lives.

If you do have another job lined up, consider when you’re expected to start, and whether that’s negotiable. You may want to take a break for a certain amount of time between jobs, and you’re unlikely to be due a vacation at your new position anytime soon.

If you do want to take a short hiatus to re-evaluate your professional life, a good way to take stock is sitting down and composing a new resume . This will not only allow you to gather your thoughts as to the path you’ve traveled, but also help you re-imagine where you might want to go next.

Depending on both your next job and your current job, you may be able to give a month’s notice, two weeks’ notice or even zero notice. Two weeks’ notice is standard, and you should aim for this if not a longer notice period. If for some reason you’re forced to give short notice, you should be prepared to explain why. 

We’re in the midst of The Great Resignation, where workers worldwide are quitting their jobs in record numbers. If you’ve decided to move on from your current role, then make sure to use Resume.io's new tool to write the perfect resignation letter.

You may also work in a job where you have access to trade secrets or other sensitive material, and you may even work for an employer that will want to terminate your employment and escort you out of the office on the day you give notice. If this is a possibility, you should be prepared to leave the job immediately and never return again.

Even in more routine job separations, you will typically lose your company email address and access to its computer networks on your final day. Without violating any laws or contractual obligations, you should back up your personal files and critical contacts so you’ll have access to them outside the company network.

A job departure can be big news in any company, and news has a way of getting out. So while you may be eager to confide in your friends at work that you’re going to be giving notice soon, that’s usually a bad idea. News will inevitably leak out and there is potential for your boss to be embarrassed.

You may be tempted to tell your closest buddies that you’re leaving but they can’t tell anyone. So, of course, they’ll start “confidentially” leaking this scoop to everyone else. Before you know it, the boss is going to be blindsided by news that everyone else in the department already knows.

This is not professional, and it’s not cool. Plenty of people may WANT to know about your departure, but the person who NEEDS to know is your supervisor. Hold your cards close to your vest until then.  

As the song says, “Breaking Up is Hard to Do” — and there’s a right way and a wrong way to do it. Hopefully you wouldn’t end a romantic relationship with a text message, and you shouldn’t treat your employer with the same discourtesy.

Knock on your boss’s door and ask if s/he has a minute. Make an appointment if necessary. Make every effort to tell your supervisor face to face that you are going to be  leaving this job . This can be a scary or stressful situation, but as long as you’re sincere and honest, nobody will judge you. Stay positive and friendly.

If for some reason a meeting is impossible, a phone call is probably your second-best option. If this is not an option either, consider writing an email that says you need to talk about an urgent matter, either in person or by phone.

Don't let your emotions cloud your resignation letter. No matter what the circumstances of your resignation, your are likely to be in a heightened emotional state when you write your resignation letter. You need to find calm and professionals words to write your letter, so try to find a neutral mental headspace if at all possible. Go for a walk to clear your head before your write it - how you leave your job really does matter.

Before you inform your boss of your pending departure, you should have your formal letter of resignation ready. In fact, you may want to print it out, sign it, put it in an envelope and hand it over in person when you break the news.

Alternatively, you may need to be prepared to email your letter right after this meeting. If time is of the essence — for example, if you need to deliver your two weeks’ notice today — this will fulfill that obligation right away.

You may want to ask your supervisor if you should inform other higher-ups of your departure, such as the HR Department or the office manager. Depending on your situation, you might also want to ask whether it’s OK to tell your coworkers at this time that you’re leaving.  

Your boss, other team members and even your favorite cafeteria lady will probably be wondering why you are leaving. It’s a natural question, and you’re going to need to formulate some kind of answer just to satisfy the simple human curiosity of the people around you. But you don’t necessarily have to state your reasons in your resignation letter.

You may have a simple explanation that anyone could understand:

• You’re nine months pregnant, and you want to be home with your newborn daughter during her formative early years.
• You’ve always wanted to earn a postgraduate college degree, and now you have the means to pursue it full-time.
• You’ve been offered a fellowship that involves trekking around the world for a year, and this opportunity won’t knock twice.
• You’re pushing 60, you’ve been saving money all your life, you just bought a new sailboat, and Tahiti beckons.

If you have a totally understandable reason for leaving that won’t offend anyone, there’s no reason not to spell it out in your resignation letter. That doesn’t mean you have to, but there’s no reason you can’t.

However, it’s not always a good idea to provide a reason for your departure in your resignation letter. In some situations, you’re better off with a quiet and graceful exit. Yet your coworkers and, most importantly, your boss will still have questions. You should be prepared to provide some sort of response, even if you don’t want to reveal your true reasons. 

If your reasons are sensitive — for example, if you’re upset with the way you’ve been treated by the company — it’s probably best to discuss this delicately in person, if at all. A private conversation will not become a part of any permanent record, but your resignation letter will.

Once you’ve given your boss two weeks’ notice, you can presumably tell your buddies. If you’re widely known within a fairly large company, you may want to compose an email to all your colleagues announcing your departure. Or it may be a better idea to tell people individually, whether in person or by email. But again, resist the urge to criticize the company in writing in any way.

Remember that your company phone and email will probably be cut off soon, so if you want colleagues to be able to contact you in the future, let them know how they can do so.

In some companies, the boss may want to be the first to let the staff know of your departure. If so, don’t beat your supervisor to the punch with a mass email of your own. You may need to meet with the HR Department to discuss any outstanding issues, including pay, vacation, health insurance and retirement. It is best to get these details ironed out before you tell anyone else.

If you’re in possession of a company laptop or any other equipment, be sure to return it before you depart. And if you’ve used this equipment for personal purposes, you may want to scrub it first of any files that aren’t work-related.  

You may be stricken with “short-timer’s syndrome,” where you’re tempted to coast to the finish line without doing much work. But if you resist this temptation and continue to work conscientiously until your last day, you will leave a great impression on your soon-to-be former employer.

Finally, if you work at a company that has going-away parties, the last thing you may need to do is make some gracious statements to the staff on your last day of work. Follow all of this advice, and you can walk away from the job with your head held high, your bridges unburned and your prospects for the future undiminished.

Key Takeaways

A thoughtful resignation letter is the bookend to your time with an employer. The contents should touch on both the professional and personal aspects of your departure, with appropriate emotions. Cover the formalities in the first part of the letter of resignation and explore any appropriate feelings towards the end.

• Remember that your departure may not be considered formal without a resignation letter.
• Share the date that you are leaving, gratitude for the opportunity and willingness to help with transition.
• Keep the resignation letter to 2-3 paragraphs - send it by email as an attachment to HR and your old boss.
• Ideally tell your boss in person before sending them the letter - they may be more shocked than you think.
• Don't criticize the company or use the resignation letter to settle scores - keep it classy.

Once you have written an effective letter of resignation, you can look forward to what comes next!

How to Write a Resignation Letter [5+ Templates]

Quitting a job is never easy.

It’s almost like breaking up with someone - there are plenty of good memories, you learned a lot, but ultimately, it’s time to move on when it’s time to move on. 

Breakups can be messy. They involve a lot of crying and “it’s not you, it’s me”’s.

However, when it’s time for you to quit a job, there is no added emotional hassle (thank god).

Instead, you must write a letter of resignation . And it must be classy and professional, too.

Yes, even if your boss was Satan. Or worse, Michael Scott.

Among other things, you want to make sure you stay friends with your employers after you quit to get those valuable future references .

In this article, we’ll show you: 

1) Why writing a letter of resignation is so important

4) How to structure a formal letter of resignation [with an example]

3) Ready, fill-in-the-blank free samples for:

• Letter of resignation to your supervisor
• Letter of resignation to the board
• Immediate/short notice letter of resignation
• Emailing your letter of resignation

4) How to submit the resignation letter

Why Writing a Letter of Resignation Matters

A resignation letter is a legal document where you announce your intent to leave your current position within a company. It gives your employer formal proof that you want to resign and a traceable record that the conversation happened. 

I’m sure you’ve seen many movies where the protagonist barges in the office of his supervisor and yells: “That’s it, I quit!” Then, everybody claps, as the protagonist takes his wife and kids to live in some sort of ranch or camping in Hawaii or something. 

While that’s going on, all I can think about is: “He’s in so much legal trouble!”

Although that looks pretty cool, in real life, quitting is much less glamorous and I advise you to virtually do the opposite of the cool movie guy. 

You should give at least a two-weeks notice period (for some employers, this can be way longer) when you leave a job and make sure you end things on a good note . 

Let me tell you why:

When you leave a company, you are entitled to certain employment-related benefits , like severance pay, pension benefits, or overtime pay. You can only get them, however, if you hand in your resignation prior to your departure and within the contracted notice period. 

Check your company policy in the employee handbook or your employment contract for the exact benefits and the exact time-frame , because they may vary.

Also, you want to be helpful with the transition of responsibilities and daily duties, so that no information is lost or misinterpreted after you leave. At the end of the day, someone else will take your position: this could be an internal employee or they could hire someone else. 

Whichever the case, your team members need to know your exact duties and responsibilities, so almost no knowledge is lost in the process. The next guy/gal shouldn’t have a hard time figuring out what they’re supposed to do.

Essentially, those two weeks are when you pass the crown and make life easier for the person that will take your job.On top of that, you want to maintain a positive relationship with this employee so that you can use them as a reference in the future.

This might be the only case when still being friends after the “breakup” is okay.

• It’s best to have your resignation letter prepared before you have your cool “I quit” moment. 
• Print it out the day you decide to communicate your resignation to your boss.
• Your two-week countdown starts the moment you hand in the resignation letter.

How to Write a Letter of Resignation [+ Example]

A letter of resignation looks like any other official letter. 

The contents of it are pretty straightforward:

You open with your personal information (name, last name, email, etc.), the date, the manager’s personal information, and a formal greeting. If you forget to date your letter of resignation, all legal benefits of this written record can be open to dispute.

There are three main paragraphs in the body of the letter and each one serves a separate purpose:

• The first one informs the supervisor that you’re resigning. 
• The second expresses gratitude for the experience.
• The third and last paragraph offers your cooperation with the passage of duties & responsibilities.

And then you sign off with a formal greeting.

Here’s what to include in each section of your letter of resignation (with examples):

1) Letterhead: 

• Personal details 
• Manager details

“ Meagan Brown, Sales Manager at ABC Ventures

Senior Sales Manager

ABC Ventures ”

2) Opening greeting

“ Dear John, ”  

3) First paragraph: 

• Express that you’re resigning from your current position
• Mention the date again. 

“ Through this letter, I hereby announce my resignation from the position of Sales Manager for ABC Ventures, effective September 14, 2019. ”

4) Second paragraph:

• Say something nice about your experience in the job or the company. The more of a personal touch you can add, the better the impression you’ll leave.
• Thank your boss and the organization you worked for.

“ It has been a pleasure working with you and the entire ABC Ventures Sales team for the past five years. In my time here, I have grown professionally and made life-long friends. In particular, I would like to thank you for providing me with a rewarding learning experience and a warm working environment during my time at ABC. ”

5) Third paragraph:

• Volunteer to make the transition of responsibilities as smooth and simple as possible
• Offer your help.

“ You have my full commitment and cooperation for a smooth transition of responsibilities. Please let me know how I can be of further assistance. ”

6) Closing salutation, with your typed name and optional signature.

“ Sincerely,

Meagan Brown

[optional signature] ”

Here’s how this resignation letter would look like in its entirety:

You see how short and to the point this example letter is. Anything more than half a page is too much information.

There’s nothing fancy expected from you in a letter of resignation except to be professional . 

You don’t have to explain why you’re leaving or justify your decision. 

Follow this simple structure and you’re good to go!

4+ Resignation Letter Samples You Can Use Right Now

If that wasn’t easy enough, we have created four free, easy to use templates for you. 

Simply fill in the blanks and hand your resignation in.

Feel free to skip through them to see which one applies to you.

Letter of Resignation to Your Supervisor

A letter of resignation to your supervisor or manager looks just like the one Meagan wrote to her boss in the previous section.

Simply fill in the black with your information and hit the Print button.

[YourName] [YourLastname], [YourPosition], [Company]

[The date you are submitting the letter]

[Supervisor Name] [Supervisor Lastname]

[Supervisor Title]

Dear [Supervisor Name or Mr./Mrs. Last Name]*,

Through this letter, I hereby announce my resignation from the position of [Your position] for [Company], effective [Today’s date] 

It has been a pleasure working with you and the entire [company name] [department name] team for the past [timeframe you’ve been at the job]. In my time here, I have grown professionally and [something nice about the job]. In particular, I would like to thank you for [something your boss helped you with] during my time at [company].

You have my full commitment and cooperation for a smooth transition of responsibilities. Please let me know how I can be of further assistance.

[Your name] [Your last name]

[signature]

*depending on what they preferred to be referred to

Letter of Resignation to the Board

If you have been a member of a board and you answered only to the CEO himself (and other board members), you have to let them know of your departure.

Be professional, open, and give a short, not too in-depth reasoning for your resignation. 

Here’s a good sample you can fill in:

[YourName] [YourLastname], [YourPosition], [Organization]]

[Board Director Name] [Board Director Lastname]

[Organization]

Dear [Board Director Name or Mr./Mrs. Last Name],

Through this letter, I hereby announce my resignation from the position of [Your position on the Board] on the [Organization / Board Name], effective [Today’s date] due to [Short reasoning for why you’re leaving the board]*

It has been a pleasure working with you and the entire [company name] board for the past [timeframe you’ve been a part of the board]. I am proud of all we have accomplished, and I am certain more successes will follow in the future.

Please let me know if I can be of assistance during the transitory period.

[Your Name] [Your last name]

*Examples: 

• A family situation that needs my attention
• An overwhelming amount of responsibilities that need my attention
• Health-related reasons

Immediate/Short Notice Letter of Resignation

In this case, maybe you forgot there was a two-weeks notice. Or maybe, you weren’t aware that the contracted period was longer than you thought, or you just received an urgent offer you just can’t refuse.

And to that we say:

Didn’t you read the beginning of this post? It’s important .

But you might have found yourself in the middle of an unavoidable, unpredictable situation that requires you to quit your job within a shorter time frame.

You still need to write a resignation letter, and we have just the sample for you: 

Through this letter, I hereby announce my resignation from the position of [Your position] for [Company]. My last day of work will be [insert day of departure]. I understand that handing in my resignation to allow for a [contracted period] notice is customary, but due to circumstances not under my control, I have to depart sooner.

It has been a pleasure working with you and the entire [company name] [department name] team for the past [timeframe you’ve been at the jon]. In my time here, I have grown professionally and [something nice about the job]. In particular, I would like to thank you for [something your boss helped you with] during my time at [company].

You have my full commitment and cooperation for a smooth transition of responsibilities within the timeframe.* 

*If the resignation is immediate and you intend to leave that same day, omit this part, or express that you’ll be able to help remotely instead.

Emailing Your Letter of Resignation

You will usually email your letter of resignation right after you’ve told your boss in person, or, in extreme cases, you’re just breaking it to him for the first time.

In both cases, attach the letter of resignation as a document in the email following one of the samples we provided you with.

Here’s how to write the contents of the email you are attaching the letter of resignation to:

Email subject: Resignation Letter - Your Name & Last Name 

Email contents:

Please find my formal letter of resignation attached to this email.

Let me know how I can be of further help.

Best regards,

Email subject: Resignation - Your Name & Last Name 

Through the contents of this email, I am informing you of my resignation. My last day of work will be [insert day of departure]. I greatly apologize I can’t inform you in person, but it is due to circumstances beyond my control.

How to Submit Your Letter of Resignation

Now that you have your resignation letter ready to go, you’re probably worrying about how your manager is going to take it.

Here’s the thing:

Any good manager will understand that having staff leave is simply part of doing business. 

Yes, you may have a great relationship with your supervisor, and if you go about submitting your resignation in the right way, you can preserve that relationship . 

If you know your manager is very busy or is having a rough day, hold off on your resignation . You want to make sure the situation is appropriate.

Make sure to be considerate and always do it in person .

Never, ever, send an e-mail or hard-copy letter (or God forbid, a text) without verbally notifying them in person first. 

However, circumstances beyond our control may arise where you’d have to quit remotely. This is not a general best practice, but we’ve provided you with a sample above just in case. 

Once you’ve had that conversation, either send your letter to your manager by email (with the current date on it) or print a hard copy for him/her and hand it in when you tell him/her the news.

If you really want to go the extra mile with your professionalism: 

Consider providing more time than the minimum notice period required. 

Giving your manager extra time to make arrangements for a replacement shows courtesy and respect, especially if you are in a senior role.

Be professional, thankful, and humble in person as well. After all, not every breakup has to be painful. 

One last thing:

Try to hide your excitement. No smiling cheek to cheek like you’re about to escape hell, even if that’s the case.

Two more weeks! You can do it!

Key Takeaways

Let’s sum up everything we learned in this post:

• A letter of resignation is a formal legal document that lets your employer know you have decided to leave the job.
• Give two weeks notice to your boss. If you want to go the extra mile, make it a month or more.
• Include the contact information of both your supervisor and yourself in the resignation letter. You don’t have to explain the reason you are leaving. Be short (usually not more than half a page) and professional.
• Express gratitude for the experience and offer to help while they find a replacement for you.
• Always try to resign in person and at an appropriate time.

Now that we’ve explained all you need to know about writing a resignation letter, it’s time to get started. Want your letter of resignation to look as professional as it can be? Try one of Novorésumé templates.

Suggested Reading:

• Top 21 Career Influencers to Follow
• How to Write a Motivational Letter
• How to Write a CV That Gets Noticed

To provide a safer experience, the best content and great communication, we use cookies. Learn how we use them for non-authenticated users.

• Search Search Please fill out this field.
• Career Planning
• Leaving a Job

Best Resignation Letter Templates

Letter and Email Samples to Use to Resign From a Job

Basic Resignation Letter Samples

Short notice resignation letters.

• Resignation Letters With a Reason
• Different Types of Resignation Letters

Job Specific Resignation Letters

Resignation letter template.

• Letters to Say Goodbye to Colleagues

Do you need to write a resignation letter? Here are some of the best resignation letter examples and templates you can use to leave your job under a variety of circumstances, including basic and formal letters, email resignation messages, as well as letters giving two weeks' notice, short notice, or no notice. You'll also find examples citing specific reasons for leaving—whether they're personal or professional, such as retiring or finding a new job.

Whatever the circumstances of your departure, the examples below can help you craft a polite and appropriate resignation letter. 

Even if you tell your manager in-person that you're resigning, it's a good idea to provide a formal letter with the details of your departure from the company.

When writing your own resignation letter, you can use these examples for inspiration. You can find a template below that you can download and use to write your own letter. 

Two Weeks' Notice Resignation Letter Example Use this resignation letter example when you are providing your employer with two weeks' notice. If you are providing longer notice, you can adjust your letter accordingly.

Email Resignation Message Examples Review resignation email message examples and sample resignation announcements to inform colleagues and clients that you are leaving your job.

Formal Resignation Letter Use this example to formally notify your employer that you are submitting your resignation. You can use this template even if you do not wish to provide the details of your departure.

Simple Resignation Letter Example Use this basic example to inform your employer that you are submitting your resignation. This letter is brief and to the point.

Professional Resignation Letter Use this example when you are providing your company with notice that you are resigning from employment and offering to help with the transition.

Advance Notice Resignation Letter This resignation letter provides advance notice to your employer, explaining that you plan on resigning from your job.

Be sure to take the time to tailor the letter to fit your individual circumstances.

Generally, you want to provide your employer with at least two weeks' notice when you resign. However, sometimes circumstances require you to resign with less notice. While this is not ideal, sending a professional and courteous resignation letter makes the process go more smoothly. The following are resignation letters to use when you are providing less than  two weeks' notice .

24 Hours Notice Resignation Letter Use this example when circumstances require you to resign within a day.

Resignation Letter Effective Immediately This resignation letter example is for an employee who is leaving immediately.

Resignation Letter Example No Notice Use this example when you need to resign without providing two weeks' notice.

Short Notice Resignation Letters Here are ​example letters and emails to use when you have to give less than the required notice. 

Resignation Letters With a Reason for Leaving

You don't have to give a reason when you resign, but under some circumstances, you may want to let your employer know why you're moving on. Here are examples of resignation letters that provide a reason for quitting a job.

Resignation Letter Example With a Reason Use this resignation letter example when you want to thank your employer and provide a reason for your resignation.

New Job Resignation Letter Examples Use this resignation letter sample to advise your employer that you're leaving your job because you were offered a new opportunity. Here's another  example of a new job resignation letter , a letter for when you have been offered your dream job, and an example of what to write when you're leaving for a job that is a promotion.

Career Change Resignation Letter Letter of resignation example to use to resign from employment when you are changing careers.

Career Growth Resignation Letter This resignation example explains that the employee is leaving for a position that provides more opportunities for professional career growth.

Resignation Due to Changes at the Company This example is for an employee who is leaving because of organizational changes at the company.

Resignation Due to Health Issues Use this template when you need to leave your job due to health issues.

Relocation Resignation Letter Here is a resignation letter example you can use to announce your resignation to your employer because you are relocating.

Resignation Letter Example for Returning to School This resignation letter example is for an employee leaving his or her first job and returning to school.

Personal and Family Reasons Resignation Letters Use this resignation letter sample to tell your employer that you're leaving your job because  of personal reasons . Also, here's a  letter to resign for family reasons .

Maternity Leave Resignation Letters Here's an example of an email sent to resign during a maternity leave. Also, review an example of a resignation letter sent when you have decided not to return to work after a maternity leave.

Resignation Letter for Retirement Resignation letter example announcing your retirement from employment.

More Retirement Letters Use these examples to inform your employer about your pending retirement.

Different Types of Resignation Letter Samples

Use these resignation letter samples when you want to add more detail to your letter or are resigning under special circumstances.

Heartfelt Resignation Letter Examples This resignation letter example includes thanks and appreciation for the opportunities provided by the employer. Here's another letter that expresses  sincere gratitude and appreciation  for a manager and organization. You can also use this example when you want to express your regret for leaving.

Thank You Resignation Letter Example Use this example to thank your employer and ask to keep in touch.

Independent Contractor Resignation Letter This example is an independent contractor resignation letter you can send via mail, as an email attachment, or in an email message.

Temporary Job Resignation Letter Example Use this resignation letter sample to formally notify an organization where you have been temping that you are submitting your resignation and will not be completing the assignment.

Volunteer Resignation Letter Sample Resignation letter sample for a volunteer position.

Download the resignation letter template to use to write your own letter (compatible with Google Docs and Word Online), or review more templates to choose from .

Basic Resignation Letter (Text Version)

Kathy Leonard 802 Brockton Avenue Bakersfield, CA 93306 (000) 123-1234 kleonard@email.com

August 7, 2024

Mr. James O’Leary Manager Acme Corp. 7803 Main Street Bakersfield, CA 93306

Dear Mr. O’Leary:

Please accept this letter as notice that I will be resigning from my job here at Acme Corp. two weeks from today’s date. My final day of work will be August 21.

Thank you for the support and the opportunities you have provided me over the course of the last six years. You and our team have created a climate that makes it a pleasure to come to work each morning, and I will miss you all.

If I can do anything to help with your transition in finding and training my replacement, please let me know.

Kathy Leonard (signature hard copy letter)

Kathy Leonard

Letters to Say Goodbye to Colleagues

Farewell Letter Examples Sample farewell letters to send to co-workers, with advice on what to include when you tell them you're leaving your job.

Goodbye Letter Samples Sample letters for when you accept a new job, are retiring or resigning for other reasons, or your co-worker is the one moving on to a new position.

SHRM. " Exit Right: How You Leave Your Job Matters ."

SHRM. " Can Employers Require Workers to Give Notice Before They Quit? "

• Resume Writing
• Resume Examples
• Cover Letter
• Remote Work
• Famous Resumes
• Try Kickresume

How to Write a Resignation Letter: Tips, Examples & Templates

• Klara Cervenanska , 
• Updated May 15, 2024 12 min read

A recent Microsoft report found that 52% of the millennial and Gen Z workforce is likely to consider quitting and handing in their resignation letter in the coming year — up 3 percentage points since last year.

Resigning from a job can be bittersweet.

On one hand, you're probably excited about your new job and happy to leave your old one. On the other hand, there's still plenty of bureaucracy and uncomfortable conversations ahead of you.

Quitting a job looks easy in movies, however, in reality, there are some important steps you should follow.

So, how to quit a job in a legally-sound and graceful way?

Well, having a conversation with your employer , giving a two-week notice, and writing a resignation letter are the key steps that allow you to quit a job gracefully and without any potential conflicts.

This article will cover these steps in more detail, show you how to write a good resignation letter, and provide you with resignation letter templates and samples.

Table of Contents

Click on a section to skip

What is a resignation letter? 

What is a two weeks notice letter, how to write and format a resignation letter, basic resignation letter examples, resignation letter template for every occasion, common resignation letter mistakes and what not to include, how to write a resignation email (+example), goodbye email to coworkers (+example).

First things first, a resignation letter is the official formal document that lets your employer know you're quitting your job.

Now, why is this important if you've already told them in person?

Basically, anything that's been discussed but isn't recorded on paper can later be disputed, twisted, and lead to potential conflict. So, if you want to maintain professionality and make sure that your employer is sticking to what's been discussed, you should write a letter of resignation.

In short, it serves as a way to avoid any potential arguments.

Apart from being a formal document, a resignation letter also helps HR to stay organized. It serves as a reference for them, regarding details like the last day of employment or resignation notice period.

Last but not least, a letter of resignation can also include your reason for quitting . However, it's not always necessary.

You should write a resignation letter in a professional and formal way. Thus, there are some key components each letter should include. These are discussed in a later section “ How to Write And Format a Resignation Letter ”.

Later in the article, you will also find resignation letter samples and templates.

It's time to update your resume.

Do so right now with our mobile app.

A two weeks notice letter is sometimes called the two weeks resignation notice (letter). This means that, in essence, it's the same thing as a resignation letter .

Sometimes these two are referred to as separate documents, with a resignation letter stating the reasoning behind your departure, and a 2 weeks notice letter specifying the date of your last day of employment and your notice period.

However, there is no need to create two different documents if not specified otherwise. Doing so will only create more work for everyone involved and can cause confusion.

Instead, it's common practice to include all the necessary information in one document — the resignation letter.

Therefore, perhaps a better question is, what is a notice period ?

A notice period is the period of time starting when you hand in your resignation letter until your last day at the job.

In some countries giving a notice period to your employer is legally binding, with individual employers specifying the length of the period in contracts.

However, in the US, neither the employer nor the employee has to give any notice for ending the working relationship. Basically, no legally binding notice period is required in the United States .

That being said, it's common courtesy that you provide a two weeks notice at least.

So, what do you need to do?

Hand in your resignation letter at least two weeks before ending your work relationship, including the end date in the letter. This will count as giving your employer a 2 weeks notice and will ensure a smooth transition period.

There are some  key components each letter should include.  These are:

Your name, mobile number, and email should do. An address is optional.

This is important for keeping a record of when you officially resigned from the job and from what date your notice period begins.

It’ll usually be your direct manager or an HR manager. Include the company name and address, and the name of the recipient.

No need to be creative or too emotional, simply write one or two sentences stating that you will be resigning from your current position at the given company.

To remain professional, let this be at least two weeks from the date of writing the letter. This counts as the notice period, which is a common practice and ensures the relations remain positive and professional.

This isn’t a necessity and you can skip this. However, if you ended your employment on good terms, it’ll definitely be appreciated and score you good points and possibility for a  future reference . Perhaps offering your help during the transition period is the one to keep in the letter, if anything.

Simply say “Sincerely,” or “Best regards,” and sign your name by hand or add a digital signature. Remember this is an official document.

The key components of a resignation letter outlined above can be tailored to specific circumstances of your departure from the job.

However, every basic resignation letter should, at minimum, include these.

This section includes templates and examples of specific resignation letters you can download and use to save you some time and nerves in this already stressful time.

Standard resignation letter sample #1

This standard resignation letter sample contains all of the necessary components. It provides the information, clearly states the purpose, and shows appreciation for the company. Finally, it also offers help.

Basic resignation letter sample #2

This basic resignation letter example shows an alternative way of phrasing your letter while keeping all of the necessary components.

It's good to mention some strategies you've discussed with your manager, such as what the plan is for your last two weeks.

Short resignation letter sample #3

A resignation letter is, after all, just a formal document. It only really needs to contain the dates for giving a two weeks notice and your resignation statement.

So, if you're really eager to leave and excited to resign from your old job, whatever the reason may be, it's completely okay to write a minimalistic resignation letter. No need to expand on anything else.

In the previous section, we've provided you with example resignation emails. In this section, we offer resignation letter templates for every occasion.

Simply copy the text and fill in your information and details.

Resignation Letter

[Your name] ,  [Your phone number] ,  [Your email] [Date of writing] [Name of recipient] [Company name] [Company address]

Dear  [Name of recipient] ,

Please accept this letter as my formal resignation from  [Company name]  from my position as a  [your position] . My last day will be  [day of the week] ,  [month, day, year] , two weeks from today.

I would like to thank  [Company name]  for providing me with the opportunity to grow and develop my career during the last  [number]  years. I will especially remember fondly  [a lovely habit in the company / a team building experience / a Christmas party] . I wish  [Company name]  and my team the best.

In the next two weeks, I will complete  [the tasks you have left]  and, as discussed, will assist you in the process of finding someone to take over my responsibilities.

Please let me know if there is anything else I can do.

[Your name]

In this section, we'll look at the common resignation letter mistakes to avoid and discuss what not to include in one.

While a resignation letter is a pretty short and standard document. But sometimes you may be tempted to go the extra mile and include things that are really best left out.

Without further ado, here are the common resignation letter mistakes:

• Don't forget to write a resignation letter.
• To who do you address a resignation letter?
• Not giving a notice.
• Don't mention your new job.
• Don't be petty.
• Avoid writing long explanations for your resignation.
• Never list the reasons you hated your job/boss/company.
• Don't be emotional and informal.

Let's have a closer look at these mistakes and things to avoid when writing a resignation letter.

• Don't forget to write a resignation letter. Pretty self-explanatory. A resignation letter is a really important formal document and you should hand it in when resigning from a company. Failing to provide one will seem unprofessional and may even lead to conflict regarding payroll. So, write the letter, look at the templates below, sign it off, stick the resignation letter in an envelope, and hand it in.
• To who do you address a resignation letter? Should you address the resignation letter to HR or your boss? While you may think you should write directly to the CEO or owner of the company, this is a mistake most of the time. If you work in a large company, the CEO may not even know you, and they surely don't handle issues like resignations. Hence, it's best to address your resignation letter to your reporting manager or an HR manager. If you're not sure, your best bet is to go and ask.
• Not giving a notice. You may be wondering how much time you need to give notice for your current position. In short, at least two weeks. It's really unprofessional to not give notice at all, even though in the US it's not legally bound. Again, have a discussion with your supervisor and reach a common ground. It may have to be longer or shorter than 2 weeks.
• Don't mention your new job. Even though it may be tempting to boast a little, you never know how things will play out. To avoid any awkwardness if your new job doesn't work out, just avoid saying anything about your plans. Remember, you are under no obligation to disclose this information.
• Don't be petty. Try to resist throwing in a petty remark even if you really want to. You never know when you'll need a reference or how things may play out. It's best to leave on good terms and leave the door open.
• Avoid writing long explanations for your resignation. While you can mention in a sentence or two your reasoning, it's best to discuss the details and the whole situation that lead you to quit directly with the manager. It's not the purpose of the resignation letter to provide this explanation.
• Never list the reasons why you hated your job/boss/company. Yes, this may be cathartic. But it's also absolutely pointless. You should discuss these with your boss in private rather than write about them in a letter, the sole purpose of which is to provide an end date of your employment for bureaucratic grounds.
• Don't be emotional and informal. A resignation letter is a formal document, recording your date of employment termination and your notice period. Period. It's not a space for sentiment, jokes, or insults. Be professional and avoid such language.

Even though the best way to hand in your resignation letter is in-person and on paper, sometimes this is not really possible.

Nowadays, more and more people work remotely or have a flexible work schedule, which makes it hard to meet in person.

In such cases, the best way to handle your resignation is via email. Aim to have an in-person discussion with your employer to inform them about your plan to resign. Then send them a resignation letter in an email.

So, how to send a resignation email?

This section provides helpful tips for crafting the best resignation email letter and offers a sample resignation email as well.

• To whom should the resignation email be addressed? You should address the email to your reporting manager. CC an HR manager responsible for handling resignations.
• Resignation email subject line. Wondering how to title a resignation email? No need to get too creative, simply say “Resignation” or “Resignation - Your Name” in the subject line.
• Resignation email as an attachment? It's really up to you if you want to attach the resignation letter to the email. Or you can write it directly in the body of the email. Attaching the letter might work better since the HR manager can simply download it, print it out, and put it in their records.
• Include resignation statement and notice. These are the two essential components of a resignation letter. So you should really include them in the resignation email. A notice includes the day of writing (which is recorded in the email by default) and stating your last day of employment. This should be at least 2 weeks from the day you sent the resignation email.
• Make it short and professional. No need to include any details of why you decided to leave and what your plans are. If you feel the need, discuss these in person.
• Express gratitude and offer help with the transition. Again, don't ramble too much about how grateful you are. It's completely fine to mention it in a sentence or two. However, remember this is a formal document with no place for too much sentiment.
• Follow up. If you don't hear from anyone in a day or two, there's a good chance something went wrong with the email. It may have been delivered to spam , or you made a typo in the recipient line. This is why it's important to send a follow-up email.

If you're still left wondering how to write a resignation email, please have a look at the sample resignation email below.

Resignation letter email sample

Email Subject Line: Resignation – [Your name]

Dear [Reporting/HR manager’s name],

I write to inform you that I am resigning as [your position] from [company name]. My last day will be [day of the week], [month, day, year], two weeks from today.

I am happy to assist during the transition period. Please let me know if there is anything I can do to make this transition easier.

You can always contact me using this email address or by calling [your phone number]

Best regards,

Leaving a job can be exciting, for sure, but oftentimes it can also be a bit sad. Especially if the reason you decided to leave was something other than a bad relationship with your colleagues.

In fact, according to the 2021 survey on workplace friendship and happiness, 57% of people say having a best friend in the workplace makes work more enjoyable. 22% feel more productive with friends.

Basically, I think we can all agree that having a work buddy does, indeed, make life easier and helps us strike a better work-life balance.

So, when the time comes and you have to leave behind your work friends, you shouldn't forget to say goodbye to them. You never know when you might need someone in your network to provide a helping hand.

And rather than having to send a goodbye email to 50 people individually, just send one that is really well-crafted to all of them at once.

Just like this one:

Example goodbye email to coworkers

Subject line: My last day at XYZ Company

As you know by now, my time with XYZ Company comes to an end on Friday, the 24th.

It’s been an absolute pleasure working with each of you these past four years, and it’s a very bittersweet feeling I have right now while writing this email. While I’m excited about my next move, I will miss working with each of you.

Thank you for all your support, I greatly appreciate it. I would love to keep in touch, so feel free to shoot me an email at my personal email address – [email protected], or connect with me on LinkedIn.

I wish you all the best,

Resignation letter FAQ

The two things you're obliged to say/do when resigning are giving your 2 weeks notice and telling your reporting manager that you're leaving the job. You're not obliged to explain why or what your next plans are. So what you should do is: 1) have a conversation with your boss or direct supervisor and 2) send a resignation letter two weeks before leaving, stating you're officially resigning and your last day of work. That's all.

Firstly, write the title “Resignation letter” and insert all of your credentials — your name, your mobile number, and your email. Next, write the date, the name of the recipient, and the company's name and address. Finally, open the email with a greeting, such as “Dear Jerry,”.

No need to get creative, simply go with “Sincerely,” or “Best regards,” and your name in the following line.

It's always best to check with someone from HR if there's a specific person in charge of resignations. If not, address the letter to your reporting manager or the head of HR. In smaller companies, you can address your resignation letter to your boss directly.

Klara graduated from the University of St Andrews in Scotland. After having written resumes for many of her fellow students, she began writing full-time for Kickresume. Klara is our go-to person for all things related to student or 'no experience resumes'. At the same time, she has written some of the most popular resume advice articles on this blog. Her pieces were featured in multiple CNBC articles. When she's not writing, you'll probably find her chasing dogs or people-watching while sipping on a cup of coffee.

Related Posts

What happens when you foster friendship at workplace, 30-60-90 day plan: what is it & how to create one (+copy&paste template), share this article, join our newsletter.

Every month, we’ll send you resume advice, job search tips, career hacks and more in pithy, bite-sized chunks. Sounds good?

How to Write a Resume

Ultimate resume writing guide

How to Write a Cover Letter

Step-by-step cover letter writing tips

• Career Paths
• Free Personality Test
• Should You Quit Your Job Quiz
• Resume Quiz
• Side Hustle
• Search for:
• Build a Resume

Home  »  Free Resources  » Resignation Letter Examples

• Resignation Letter Examples

Below are examples of resignation letters covering various situations. You can download the resignation template as a Word .docx document or copy and paste the resignation example to any text editor or email.

Simple Resignation Letter

When to use this resignation letter: When it comes to using this resignation letter, you typically won’t need to provide extensive information regarding the reasons or your future destination. In essence, if you wish to keep it concise and devoid of many specifics, just mention your company’s name, state your intention to resign, and indicate your final day of employment.

Available for: Word docx | Copy and Paste

Formal Resignation Letter

When to use this resignation letter: When considering the implementation of a formal resignation letter, it could include the employee’s reasons for leaving the position, while a simple resignation letter, on the other hand, concisely presents essential details like the hiring date, position, department, and the intended last day of work.

Two Weeks Notice Letter

When to use this resignation letter: When deciding to use the two weeks notice resignation letter, it means you can depart from your current role within a two-week timeframe, and you are open to dedicating your time and effort to assist your team during the transition period.

No Notice Resignation Letter

When to use this resignation letter: A no notice resignation letter is used when an employee needs to resign from their job immediately, without providing the standard notice period (usually two weeks). This situation may arise due to unforeseen circumstances, a sudden change in personal circumstances, or a significant issue at work that necessitates an immediate departure. It’s important to use a no notice resignation letter when there is no possibility of giving the usual notice period to inform the employer of the resignation.

Retirement Letter

When to use this resignation letter: A retirement letter is a formal written announcement to an employer indicating the employee’s intention to leave their position and retire. It’s a courteous way to inform the employer of retirement plans, maintain a positive relationship, and ensure that the departure is handled professionally.

Resignation Letter Examples and Templates

Making the decision to resign from a job can be both challenging and bittersweet. Whether you’re leaving for a new opportunity, personal reasons, or a career shift, crafting a well-written resignation letter is an essential step in maintaining a professional relationship with your current employer.

Here, we understand the importance of expressing your resignation with clarity, gratitude, and professionalism. To assist you through this process, we have curated a diverse range of resignation letter examples and customizable templates suitable for various industries and circumstances.

Whether you need to resign from a corporate position, a teaching job, a healthcare role, or any other profession, our collection of resignation letters will provide you with the right words and format to help you leave on a positive note.

A well-written resignation letter not only leaves a lasting impression but also sets the tone for a smooth transition and leaves the door open for potential future opportunities. Let our resources guide you as you embark on this next chapter of your career journey.

If you need more help with your resignation letter and how to quit your job, here are some helpful posts:

• How to Quit a Job
• Tips for Choosing the Best Time to Resign from Your Job
• Submitting Your Resignation: Email vs. Printed Submission
• How to Effectively Move Between Jobs Without Burning Bridges
• Exit Interviews: What to Expect and How to Make the Most of Them

Interesting Facts

85% of people said they were hesitant to leave their jobs for financial reasons, so here are some top financial preparations made before quitting according to ConsumerAffairs .

• Setting money aside specifically for monthly expenses 35%
• Creating a monthly budget 33%
• Reducing expenditures on nonessentials 32%
• Increasing contributions to savings 31%
• Reviewing monthly expenditures against income 30%

Analyze how you feel about your job and take the Should You Quit Your Job Quiz »

• Resume Writing Guide
• Resume Tips
• Cover Letter Tips
• Job Interview Tips
• Professional Development
• Workplace Tips
• Leadership & Management
• Small Business
• Word Resume Templates
• Google Docs Resume Templates
• Pages Resume Templates
• PowerPoint Resume Templates
• Photoshop Resume Templates
• Word Cover Letters
• Google Docs Cover Letter Templates
• Pages Cover Letter Templates
• PowerPoint Cover Letter Templates
• Photoshop Cover Letters
• Resume Examples
• Cover Letter Examples
• Recommendation Letter Examples
• Worksheets & Checklists
• Business Card Templates
• Personality Test

Username or email address  * Required

Password  * Required

Remember me Log in

Lost your password?

• QUICK LINKS
• How to enroll
• Career services

How to write a formal resignation letter (with examples)

This article was updated on March 7, 2024.

Written by Michael Feder

Reviewed by Jessica Roper, MBA , director of Career Services at University of Phoenix

In this article

Why do employees quit, how to write a letter of resignation, why is it important to leave a job gracefully, career resources at university of phoenix.

• Writing a formal resignation letter is crucial for providing essential information.  Download our resignation letter template  below to get started!

While there are plenty of reasons to change careers , taking the time to update your resumé , apply, interview, and then apply and interview again and again can be stressful.

That doesn’t even factor in the potential stress of finally telling your co-workers and managers that you’re leaving.

While moving on might be the right thing to do professionally or personally, the relationships you developed with your managers and co-workers can make it difficult to do so. One way to lessen the sting is to take a professional approach to your departure, and the first step is writing a letter of resignation.

Understanding why  you have decided to resign from a position can help you craft the language that will go into your resignation letter. It’s not always a matter of simply listing your last day, the company name and other technical information. That’s why we sat down with Jamie Johnson, a  career advisor  at University of Phoenix who has more than 30 years of experience in career coaching. Between her insights and the resignation letter templates included in this article, you’ll be better equipped to make a graceful departure from your organization whenever the time comes.

Bad management? Better opportunities? Let’s count the reasons.

No growth opportunities 

Moving up within a company motivates employees to stick with a job. Even if someone might not receive an annual promotion, the sense they can grow is important.

On the other hand, being passed over for a promotion can be disheartening, especially after years with one company. So much so that it might justify leaving.

As Johnson says, employees often find themselves in three stages within a job or career they like:

1.     Stay-cate:  You like your position and don’t want to move, so you develop   new responsibilities closely aligned with your existing role.  Example: A marketing assistant designing and spearheading a social media campaign.

2.     Update:  You like your role but want to grow, so you take your existing position in a new direction.  Example: A marketing assistant is promoted to marketing manager, overseeing general marketing operations.

3.     Innovate:  Your role is old news, so you take your career in a different direction with new responsibilities — and opportunities.  Example: A marketing assistant moves to the financial team.  

Recognizing where you are in the process can help you make a good decision, including whether to stay or move on. It can also help you in the resignation process by clarifying where you would have liked to grow more and what kind of work you want to perform in the future.

Clashes with management 

Understanding and articulating your reasons for leaving isn’t about being critical toward the employer. It’s about relaying in a constructive, professional way why you’re moving on. Your soon-to-be ex-employer may not even be aware of problems that have motivated your resignation. Your resignation letter can serve as an opportunity to address those issues for employees still with the company.

Professional collaboration requires the successful alignment of several personality types , but it may not always work as well as expected. Some employees have horror stories of managers who bullied or humiliated their employees. Others have less dramatic stories that are still negative.

If this sounds familiar, you’re not alone. According to Pew Research, a 2021 survey found that 57% of people quit a job because they felt disrespected at work . While this may or may not be tied directly to management, it’s a strong indication that employees take action when they do not feel supported or respected in their position.

An untenable work–life balance 

Johnson has worked with a wide range of people, from experienced professionals to recent high school graduates. She’s noticed a changing emphasis on work–life balance. For some people, spending eight hours in the office and working extra time can feel comfortable and familiar. Other cohorts, such as Gen Z and millennials, tend to emphasize the importance of time spent outside of work.

No matter where you fall on the work–life-balance spectrum, the fact that this spectrum exists is what matters. No one wants to work more than they have to, and even those hardworking employees might think twice if they see co-workers fleeing for greener, more balanced pastures. When businesses can’t cultivate a healthy balance between time on and time off, in other words, employees might search for companies with more progressive policies.

Once you fully understand why you’re leaving, it’s time to start writing. A professional resignation letter most importantly outlines the details of your employment and departure.

A letter of resignation provides an easy-to-read format for this information, serving as a record of company name, the length of your tenure at the company and (if you decide to include it) the reason for your resignation. That can be useful for legal purposes, as it lays this information out in plain terms. It’s preferable to resigning over the phone or in person, in which case a letter of resignation might not be produced.

The goal of a good resignation letter is to provide an employer with as much information as possible to ease the transition for both sides. This includes giving your employer enough notice (most commonly two weeks) to find a replacement and sharing an outline of your duties at the company, so your employer has notice as to which skills to seek in a replacement.

If you’re looking to resign, it’s important to be as professional as possible. Even if your work experience has been negative, it’s still essential to write the letter professionally, Johnson says. You might also choose to address your employer by company name instead of directing notice toward a specific person. This further turns the resignation letter into a professional document rather than a personal one.

As you write your letter, the following steps and inclusions will help ensure a professional departure:

1.     Heading: Include your contact information (name, address, city, state, ZIP code, phone number and email address).

2.     Date: Document the date when you’re writing the letter.

3.     Employer contact information: Insert your employer’s name and professional title if using; always include the company name and address.

4.     Salutation: Open with a professional greeting. If you have a good relationship with the employer or manager, you might use their first name. But in many cases, it’s best to use their title and last name (e.g., “Dear Ms. Jones”).

5.     Opening paragraph: The first paragraph should get straight to the point. State your resignation and provide the effective date. It’s customary to give at least two weeks’ notice unless you have a different agreement with the employer.

6.     Second paragraph: You can explain why you’re leaving in the second paragraph, but keep it brief and professional. You’re not obligated to provide detailed reasons for your departure, and sometimes less is more.

7.     Third paragraph: This section should focus on the positive aspects of your job. Johnson recommends thanking your employer for the opportunity to work there. Even if it wasn’t your dream job, it’s important to recognize the skills and experiences you’ve gained.

8.     Offer of assistance: Offer to help during the transition. You might volunteer to train a replacement or finish any outstanding projects.

9.     Closing: Use a professional closing, such as “Sincerely” or “Best regards,” followed by your full name.

10.  Signature: If printing your letter, leave a space for your signature and type your full name. If it’s an email, your typed name will suffice.

Remember, keep the letter professional and positive. Even if you’re leaving because of workplace issues, it’s essential to leave on good terms. The resignation letter could be kept in your file and might even be seen by future employers.

Consider the following resignation letter examples:

Click on the image to download our two weeks resignation letter example.

Click on the image to download our short-notice resignation letter example.

Click on the image to download our immediate resignation letter example.

“Relationships are everything,” Johnson says. She has a number of reasons for believing this. First, your reputation can precede you. Leaving a job on a sour note might make it difficult to get a positive reference for your next job.

Leaving on bad terms can also create personal tension between you and your former manager and co-workers, which can follow you even after you resign. At the end of the day, to resign with grace is the right thing to do if you want to maintain a positive impression with the people you used to work with.

And that positive impression has potential to pay off. For example, when former co-workers have a positive memory of you, they are more likely to speak on your behalf. This can open opportunities for career development that you may not be able to foresee right now.

Resigning professionally isn’t always easy, but it can make the transition period between employment easier. Writing a resignation letter shows that you are willing to resign without personal conflict. It also suggests you have both the attitude and maturity that can make your future employment much more pleasant and productive.

In short, leaving a job with grace sets the foundation for a fresh start that can build a network of potential opportunities now and in the future.

Don’t embark on your career journey alone! University of Phoenix equips its students and graduates with the following resources to help them on their professional paths.

• Career Services for Life ® commitment: Available to UOPX students and graduates, this offering comprises complimentary career coaching, including guidance on how to build a personal brand and write a resumé.
• Free career resources :  Browse a range of downloadable guides and templates to help you optimize your LinkedIn ®  profile, get ready for a job interview and write a resumé and cover letter.
• Career With Confidence™ newsletter :  Get career insights every week via UOPX’s LinkedIn newsletter.

LinkedIn is a registered trademark of LinkedIn Corporation and its affiliates in the United States and/or other countries.

ABOUT THE AUTHOR

Michael Feder is a content marketing specialist at University of Phoenix, where he researches and writes on a variety of topics, ranging from healthcare to IT. He is a graduate of the Johns Hopkins University Writing Seminars program and a New Jersey native!

ABOUT THE REVIEWER

Jessica Roper, University of Phoenix director of Career Services, is a seasoned leader with over 15 years of experience in leadership within higher education. She has honed her expertise in student services and career development and is passionate about helping others discover and refine their skills.

Digital Literacy and the Job Market

Career support.

August 27, 2024 • 6 minutes

How to Build an Effective Team

August 05, 2024 • 7 minutes

5 More Ways to Support Your Mental Health at Work

July 09, 2024 • 6 minutes

Why and How to Write a Resignation Email (With Examples)

Upload & Check Your Resume

Drop your resume here or choose a file . PDF & DOCX only. Max 2MB file size.

At its most basic, it's a piece of professional correspondence that formally presents your intent to terminate your employment. While this is always a good idea for keeping a record of things, in many places and cases it’s required anyway.

There are two critical pieces of information a resignation email has to include:

• your intention to leave; and
• the date you plan to go.

Ideally, you’ll leave with at least a two-week notice period. So, the sooner you get your resignation letter in, the sooner you can move on.

We’ll say again it’s best to speak to your boss first, whether you usually do this in person or virtually - and that's a great start. Still, the exit process often requires a formal, signed and dated resignation letter or email.

Beyond that, it’s professional and respectful to resign in writing. It gives your employer time to process the news and can help maintain a positive relationship with them.

No matter what you think of your manager or the company personally, it’s best to keep in good standing with them. Most importantly because you may need to ask them for a reference in the future.

It’s also a time to thank your employer for the work opportunity, which shows a level of respect and appreciation for them. When you run into them in the future, or again if you need a reference, you’ll be glad you took the high road on this.

Sending a resignation email also gives your employer a chance to respond. Who knows, maybe they’ll come back with a great offer to keep you on board.

It’s also a necessary step before you send a resignation email to any of your team members letting them know of your plans and thanking them for their help. This is always a good move because you’ll likely see them again, especially if you’re in the same social circles.

Finally, it’s a record of your resignation. Both you and your employer can refer back to the same document if needed or if there are any disputes or misunderstandings later on.

Once you’ve resigned in person with your boss, you’ll have to follow up with your resignation email. You’ll want it to be as professional and polished as possible to leave a good impression.

Here are some tips for how to do it effectively:

Use a clear email subject line

A simple and direct email subject line, such as “Resignation – Your Name” is the way to go. This way, the person you’re sending it to will know what your message is about: you want them to open and read the email ASAP.

Give two weeks' notice

It’s expected, and you should do your best to give your employer the standard two weeks' notice when you resign. In most cases, the job you’re going to next should be flexible and give you that time as they’d want the same thing in return.

If you can’t give your employer two weeks’ notice, give them as much notice as possible to maintain the best relationship you can with them.

Specify your last day

Include the exact date you plan to leave the company in the email. Being specific will remove any confusion about your timeline.

Be positive and grateful

Again, this is your last chance to make a good impression and leave on a positive note. Don’t say anything negative about the company or people you work with; thank your manager for your experience with them.

Even if you were unhappy with the company, don’t complain or say anything critical in your email. You want to leave knowing they think well of you in the future.

Offer to lend a hand

If you can, offer to help during the hiring and transition period. For example, you might offer to train your replacement in the time you have left or open up the possibility your employer could contact you if they have any questions once you’re gone.

If you really want to lend a hand, it’s a good idea to reinforce the idea by including your contact info in the email too. This little step shows you’re serious about the offer.

Avoid details

You don’t need, and no one expects you to give details on why you are leaving or your plans. If you want to give a short explanation when you’re talking to your boss, go ahead, but leave it out of the email.

If you haven’t spoken to your boss in advance, though, it’s best to briefly explain in the email why you intend to leave. They’ll probably ask when they follow up with you about your resignation anyhow, and it’s courteous to give them a little insight.

Proofread the email

It’s always best practice to proofread your emails before you hit send. Make sure your formatting is spot on, that you’ve used a neutral or friendly tone, and especially that you haven’t written anything that could be taken poorly.

Because tensions could be high and this is a delicate matter, it’s a good idea to ask a friend or family member to read it too, if only to double-check your tone.

Choosing the right resignation email subject line can be confusing, and you may start overthinking it. We recommend keeping it clear and to the point.

Why? Well, if your boss is busy, they might delay opening their emails, but you want to be sure they get the message ASAP.

How do you do that? Use a simple 2-4 word phrase that clearly indicates it’s a resignation letter and includes your name and/or the date.

Here are ten straightforward resignation email subject lines to consider:

Now that we’ve covered all the steps you want to take to write a professional resignation letter, let's pull it together. Here are a few examples of resignation emails that include each of the considerations above that you can use as inspiration or adjust to suit your situation.

Resignation letter template: the basic letter

This letter would be fine in 99% of job exits; it’s to the point, appreciative, and lets them know they can count on you in your last few days there. Just fill in the details from your job, and you’re ready to go!

Dear [Your Manager’s Name],

Please accept this letter as formal notification that I am resigning from my position as [your job title] with [Company Name]. My last day will be [the date of your last day—usually two weeks from the date you give notice].

I truly appreciate the time I’ve spent in this position for the past [amount of time you’ve been in the role]. I’ve enjoyed working with my colleagues, and you have helped ensure smooth operations during my time here. I’ve learned [one or two specific things you’ve learned on the job], which I will carry forward through my career.

I will, of course, wrap up my duties as expected before I leave, but I’m also more than happy to lend a hand in training other team members or my replacement. Please let me know if there’s anything else I can do to ensure a smooth transition.

I wish the company continued success, and I hope to stay in touch.

Best regards, [Your Name]

Resignation email example #1

Here’s a great letter for somebody who is leaving with the standard two weeks’ notice and can help with the transition. Sending this letter should leave you in good standing with your boss.

Dear Mrs. Trinh Samanta,

Please accept this letter as formal notification that I am resigning from my position as Marketing Associate with Profound Online Media. My last day will be Thursday, March 2.

Thank you so much for the opportunity to work in this position for the past three years. I appreciate the opportunities I’ve had to develop our capacities and redirect our marketing funnel. I truly enjoyed working with the team here to create the amazing content we put out. I’ve learned so much about marketing strategy and the digital media space, which I will take with me throughout my career.

I’ll do everything possible to wrap up my duties and train other team members over the next two weeks. Please let me know if there’s anything else I can do to help during this transition.

All the best going forward, and I look forward to any future interactions.

Mellisa Mann

Resignation email example #2

This letter is great because it’s brief and to the point. It gives just a tiny bit of info on your next steps in case you couldn’t get in touch with your boss in person to talk about things before you send it, and it doesn’t promise the moon in terms of extra help on your way out.

Dear Mr. Silverstein,

Please accept this letter as my resignation from my position as Data Analyst at Misger Info Solutions, effective March 26, 2022.

Thank you very much for the opportunity you’ve given me to learn about efficient and effective data analysis practices. My time with the company has been a great learning experience that I will draw on in the future.

I am leaving to take on a related position with greater responsibilities and opportunities for advancement that I cannot turn down. I look forward to speaking with you about next steps and how I can facilitate during the transition period.

Martin H. Degger

Resignation email example #3

This is a letter to use if you can’t give a full two weeks and have limited capacity to help during the transition. Not a great situation, but this makes the best of it by opening up the door for questions even once you’ve left and including contact info to do that.

Dear Ms. Tanner,

I am writing to notify you that I am resigning as Assistant Manager at Swell Restaurant. My final day of work with the company will be Monday, December 05, 2022. I understand that this is less than the standard two weeks, but my circumstances going forward demand I leave by this date. I apologize for the short notice.

I've enjoyed leading the floor team here, and learned a great deal during my time with the company. I have great respect for you and the way you run the company as well.

I will do what I can in the next few days to help with the transition, and I’m happy to help out once I’m gone too if you or my replacement need to reach out with any questions regarding operations or other needs there (please see my contact info below).

I wish you the greatest success going forward.

Jason Vislash

[email protected]

519-555-1234

Resignation email example #4

This email is perfect for when you have a good rapport with your boss and have the flexibility and time to pick up some responsibilities during the transition. This letter shows that you appreciated working for them and you’re there to help with your replacement.

Dear Chaturi,

Please accept this letter as notice of my resignation from my position as Wellness Manager with Lifecycle Fitness Center. My last day of employment will be Saturday, May 28, 2022.

It has been a pleasure working with you and getting to know you and the team over the last five years. One of the highlights of my career was engaging with the new hires to inspire them toward the goals we share at Lifecycle. You’ve put together such a great team and workplace, I’m sure of your continued success.

I want to help with the transition of my duties in any way I can to ensure things go smoothly after my departure. I’m available to help recruit and train my replacement, and I will ensure that they are familiar with everything they need before my last day of work.

Chaturi, thank you again for the opportunity to work for Lifecycle. I wish you and the team all the best, and I look forward to staying in touch with you. You can email me anytime at [email protected] or call me at 535-555-1234 if you have further questions about this or for help with the transition once I’m gone.

Janice Silver

Resignation email example #5

On the flip side, here’s a great resignation email that keeps things very formal. It’s succinct and to the point, but ticks all the boxes you need in terms of a tactful, professional exit.

Dear Mr. Liu Xie,

I am writing to formally notify you of my resignation from the position of CPA with Lenders Management. As per our contracted notice period, my final day will be January 06, 2023.

I have appreciated working at Lenders for the past two years and six months, during which I have had ample occasion for professional growth. I would like to thank you for your professionalism and for all of the opportunities I have been afforded here.

During my remaining time here, I am fully committed to providing assistance in ensuring a smooth transition.

Benjamin Wolff

• Writing a resignation email is a professional courtesy and a good idea for documentation purposes, and in many cases, it’s required.
• It’s always best to start the exit process by talking to your boss in person.
• A resignation email should clearly state your intention to leave and your departure date.
• Short and to the point is the best choice. You don’t need to add any details about your plans.
• Stay positive, express appreciation, and use a neutral or friendly tone for the best results.

We’ve helped 1000+ people like you find success in the hiring process through our career counseling service. Whether you need help in the job search stage, prepping for interviews, or while you’re trying to negotiate the details of the job or compensation, we’ve got experts that are ready to give you advice and help you strategize your next move.

• Resume Guides

How to Include Hyperlinks on Your Resume: Best Practices and Examples

Should i attach a cover letter or write it in the email, interview question: tell me what you know about our company, 14+ hobbies & interests for cv (including examples & ready-to-use template), what other companies are you interviewing with - interview questions and answers, how to add your best professional affiliations to your 2024 resume.

• Create Resume
• Terms of Service
• Privacy Policy
• Cookie Preferences
• Resume Examples
• Resume Templates
• AI Resume Builder
• Resume Summary Generator
• Resume Formats
• Resume Checker
• Resume Skills
• How to Write a Resume
• Modern Resume Templates
• Simple Resume Templates
• Cover Letter Builder
• Cover Letter Examples
• Cover Letter Templates
• Cover Letter Formats
• How to Write a Cover Letter
• Cover Letter Guides
• Job Interview Guides
• Job Interview Questions
• Career Resources
• Meet our customers
• Career resources
• English (UK)
• French (FR)
• German (DE)
• Spanish (ES)
• Swedish (SE)

© 2024 . All rights reserved.

Made with love by people who care.

• Change Font Size A A
• Change Language हिंदी | Hindi
• Focus on Story
• हिंदी | Hindi
• Paralympics Medal Tally
• EPL Schedule
• Cricket Schedule
• Table tennis
• Othersports
• Cricket Matches
• Football Matches
• All Matches

Vinesh Phogat Quits Job At Indian Railways, Shares Pic Of Resignation Letter

Vinesh phogat was employed as an officer on special duty (osd) with northern railways..

Former India wrestler Vinesh Phogat on Friday resigned from the Indian Railways citing personal reasons amid speculation that she would be joining the Congress party. "Serving Indian Railways has been a memorable and proud time of my life," she posted on X with a picture of her resignation letter. She was employed as an Officer on Special Duty (OSD) with Northern Railways.

"At this point in my life, I have decided to separate myself from the railway service and have submitted my resignation to the competent authorities of the Indian Railways," said the wrestler who met Congress leader Rahul Gandhi earlier this week, leading to widespread speculation of her joining the party and contesting the Haryana assembly elections next month.

pic.twitter.com/HasXLH5vBP — Vinesh Phogat (@Phogat_Vinesh) September 6, 2024

"I will always be grateful to the Indian Railway family for this opportunity given to me by the Railways in the service of the nation," she added.

The 30-year-old had quit wrestling following her disqualification from the 50kg gold medal match in the Paris Olympics for being overweight by 100 grams ahead of the final.

She had appealed against the decision which was rejected by the Court of Arbitration for Sport. In her resignation letter, Vinesh cited personal reasons for resigning.

"It is requested that I, Vinesh, w/o Sh. Somvir Rathi at present is working as OSD/Sports Northern - Railway in Level - 7," Vinesh wrote in her resignation letter addressed to the general manager Northern Railways.

"Sir, keeping in view of my family circumstances/personal reasons, I am unable to perform my duties as OSD/sports. Therefore without any pressure, I wish to tender my resignation," she said.

Vinesh requested for her resignation to be accepted with immediate effect.

"It is kindly requested that my resignation with immediate effect may be accepted from Northern Railway. One month salary will be deposited in lieu of my one month notice period," she added.

(Except for the headline, this story has not been edited by NDTV staff and is published from a syndicated feed.)

Advertisement