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Writing a Cover Letter for a Joint Position

It's the beginning of another academic year which means that a new cycle of jobs is starting. Some of these faculty positions are joint positions that require applying to a department but also contributing teaching and service to another academic unit. A key document that helps you to be considered for a position of this nature is your cover letter, one of several components used to evaluate candidates but, in my opinion, is the most important part of your application. Based on my experience of being offered joint academic positions at the assistant and associate professor levels, chairing searches for joint hires , serving on several search committees, and reviewing effective letters of intent, I offer advice on how you should approach this type of cover letter.

The first step is to read the job advertisement carefully, and slowly, so you can see if this is a good job opportunity beyond the fact that it is a paying job. Where's the institution located? Do you want to live where the school is located? Does the ad mention what the teaching load is? What will your responsibilities be if you were to be selected for this position? After reading the ad a couple of times, you should highlight certain areas and then carefully respond to these areas through your letter of intent. What you want to do is research both units, and the institution, to see how you could fit there and make potential contributions to both units, say Anthropology and Africana Studies, as well as how your profile could help multiple actors and entities across that campus. In other words, think in an expansive manner rather than in a siloed manner as we tend to be inculcated in this manner in our respective academic disciplines.

The guiding principle for constructing a letter of this nature is demonstrating how you can contribute to both units through your research, teaching, and service as well as making overall contributions to the college(s) these units are housed in and the institution in general.

If you are applying to a research 1 institution , you can structure your letter with an opening paragraph that introduces how you are a good match for the position the college or university is trying to fill. You do this by discussing your research and teaching interests, where you could help with service and any other areas that the job advertisement mentions (student mentoring, administrative responsibilities, leadership experience, for example). If this is an assistant professor position, be sure that your letter is no longer than 2 pages single-spaced in 12 (or 11.5, if necessary) point font. At the associate and full professor levels, the letters can be longer.

In the next section, discuss your research interests. Whether the position is for an assistant or an associate professor, it's important to write about what you've published and what you plan to work on in the future beyond your current work. Both of these demonstrate that you plan to continue your scholarly activity beyond tenure to associate professor and beyond full professor. The next step is to discuss how they resonate with both units as well as other academic bodies across campus. Does your work resonate with a particular center or initiative on that campus? Remember to research this potential employer through all pertinent websites.

Next, discuss your teaching in a paragraph. Many times, there is a separate teaching statement that is requested as part of the application materials. But you still need to mention it, at least in a paragraph. Some of the most effective paragraphs about teaching that I have encountered in reading a good deal of cover letters are sections that use evidence from teaching evaluations. Specifically, select evidence of effective teaching from these evaluations which highlight what you do well in the classroom. Also, discuss what existing courses on the books of both units you can teach, as well as additional courses that can expand the curricula of both units. Frame these courses (existing and new) in how they could attract potential majors and minors to both units, and how that may align with the educational goals of the university as a whole. Don't forget to discuss how some or many of the courses (new and existing) could not only be cross-listed between both units but could also contribute to the curricula of the majors and minors of interdisciplinary programs at that campus.

Then, discuss how your past service could contribute to both units. Take the time to read through your curriculum vitae to remind yourself of your committee work and service. Also, you can add a brief anecdote of a situation where you stepped into an official, or unofficial, leadership role.

Finally, close with excitement about the potential position and how you could make this college or university your institutional base for research, teaching, and service. Don't forget to thank the search committee for their time and consideration.

I hope my advice helps. Please be sure to share this essay with others as this will be another busy season of letter writing and application assembly. In the meantime, wear a mask, wash your hands, watch your distance, and get your COVID-19 vaccine. Also, remain vigilant as the highly contagious Delta variant of the COVID-19 virus spreads across the United States and the globe.

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About the Author

Bertin M. Louis Jr., Ph.D.

Bertin M. Louis Jr. is an associate professor of anthropology and Afri...

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Land the job with cover letter templates

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Cover Letters

Crafting a great cover letter can set your application apart and help you get your foot in the door. But where to start? We've got tips, templates, and examples to get you going—from great opening lines to real samples that actually worked.

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Free Cover Letter Google Docs Templates

To secure your ideal job position, utilize our collection of Free Google Docs Cover Letter Templates. Create an engaging covering letter using our expertly designed templates! Our collection offers a variety of options, from basic to Harvard-style formats. Moreover, they are suitable for different industries such as teaching, nursing, or internships. Accessible through Google Docs, these templates are user-friendly as well as customizable, ensuring you make a lasting impression on potential employers.

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Are these cover letters appropriate for different professions?

Yes, our templates cater to a wide range of professions, including teaching, nursing, and various other fields. We provide a diverse range of free templates , from basic layouts to more sophisticated Harvard-style formats.

Can I personalize the templates to suit my requirements using different devices?

Sure! Our letters can be personalized entirely to align with your preferences and fulfill the precise demands of your job. Moreover, you can use these templates on any device with access to Google Docs , including computers, smartphones, and tablets.

Are these free cover letter Google Docs templates printable?

Certainly, you can conveniently print the cover letter templates for submission or reference during your job application process. Additionally, printing the motivation letters give you the opportunity to have a tangible copy for offline review and editing, providing flexibility in your preparation. Whether you prefer to work with hard copies or digital versions, our resume cover letters are designed to maintain clarity and readability across different mediums. So feel free to print them out and customize them according to your needs with ease.

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Main-jindal-menu, target your cover letter.

Step 3: Write Your Cover Letter

A targeted cover letter helps you stand out from the crowd and expands on your resume. Highlight three soft and/or technical skills and provide a brief story for each for maximum impact.

Writing a strong cover letter will help your job application stand out by demonstrating your written communication skills.

Download the Cover Letter Writing Guide

Download cover letter examples, faqs – cover letters, should i include references with my cover letter.

No, references are provided when the company requests them of a candidate.

How long should my letter be?

One page only.

What is everything I should include in a cover letter?

How you heard about the job, how you meet the requirements of the job, how does your experience relate to this position, why you are interested in the job. Keep the tone of your letter optimistic and show your motivation to excel.

Can I just make a template of my cover letter and send with my resume since the types of positions to which I am applying are very similar?

Each letter should be tailored to the employer and include at least one paragraph revealing your knowledge of the company and how you can bring your experience and skillset to the employer.

Why is a cover letter necessary?

A cover letter should always be sent with your resume. The cover letter tells your why you want to work for the company and tailors your experience to the position for which you are applying. In addition, you are telling a little about who you are as a candidate that is different from what is on your resume.

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Free cover letter templates

Stand out and get hired faster with our collection of free professional cover letter templates expertly-designed to land you the perfect position.

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General cover letter template.

A general cover letter template is the perfect starting point for writing your next job-winning cover letter. In the example below, you’ll find a cover letter that can be modified to suit just about any position or industry. 

Make sure to update it to include key examples from your own experience and education. Each cover letter is a chance to convince the employer that you’re the best candidate for their role, so make it count!

You’ve developed an excellent resume. What a relief! But you’re not finished with your job application package. It’s time to write a stellar cover letter. That blank page can be scary, but the tips below will help you grab that interview.

Why use our cover letter templates

Resume.io’s cover letter templates offer several advantages when it comes to completing your application and landing your next great position. We take pride in creating fresh and professional designs that stand out and make a positive first impression in today’s competitive job market. 

Here are a few reasons why our free cover letter templates are a cut above the rest:

• Expertly crafted templates: Our team of professional graphic designers is constantly creating and updating our templates to make sure they meet the needs of today’s job seekers. Our collection of templates ranges from minimalist and modern to bold and creative to ensure that we offer the perfect cover letter template for every candidate.
• Approved by recruiters: We work with career HR and recruitment professionals to make sure our cover letter templates meet the strict standards of today’s employers. We follow the latest hiring trends to update and adapt our cover letter templates for the needs of modern job seekers.
• Customize with ease: Not only do we provide expertly designed free cover letter templates, but we also offer an intuitive cover letter builder to help job seekers customize their application letters with ease. Our cover letter builder is easy-to-use and full of helpful features and advice to help you craft a cover letter that’s a cut above the rest.
• AI-powered tools: Even the best writers could use a hand sometimes. That’s why we’ve introduced AI-powered sample sentences that can be inserted directly within the cover letter builder and updated for your own experience. Our powerful spelling and grammar checker also helps to eliminate costly cover letter errors.

Most job applications specify whether they’d like to receive your cover letter as a PDF or Word Docx format. We’ve made it easy to download either option within our cover letter builder.

Choosing the right cover letter template

Every candidate and every position is unique, meaning the same cover letter won’t work for everyone. That’s why we’ve created an extensive collection of cover letter templates with designs ranging from clean and classic to modern and attention-grabbing. 

Within our cover letter builder, you can also easily switch from one template to another, meaning the perfect cover letter design is always within reach. Our free cover letter templates are divided into four categories:

• Simple: Our simple cover letter templates are go-to classics that can work for a wide variety of positions and applicants. These templates are best-suited for students and first-time job seekers, along with applicants working in fields like hospitality, transportation, logistics, and retail. Our simple templates are highly versatile and can serve as a great starting point for any cover letter.
• Modern: If fresh ideas and innovation are the keys to your industry, our modern cover letter templates are the right choice. These designs feature minimalistic lines, clean fonts, and a refreshing balance of white space to text. Our modern cover letter templates are perfect for candidates in IT, marketing, administration, and sales.
• Creative: If your industry or job title calls for a bold approach, look no further than our collection of creative cover letter templates . These designs feature bright colors, striking fonts, and larger-than-life headers to draw attention to your cover letter. Our creative cover letter templates are perfect for candidates in fields like film and television, design, photography, art, architecture, content creation, and any job where your personality should be in the spotlight.
• Professional: Sometimes, tried-and-true is the only option, and that’s where our professional templates come into play. These are classic designs with traditional font choices and the organized sections recruiters expect to see. When in doubt, a professional cover letter template is the way to go, especially in fields like business, medicine, education, engineering, accounting, and finance.

What makes a good cover letter template?

A good cover letter template is a combination of elements that work together to highlight and emphasize a candidate’s experience and qualifications for the role. 

Here are a few factors that make a good cover letter template:

Header: An excellent cover letter template features a header that draws attention to the applicant’s name and contact information. The header may be located at the top or on the side of the page, but it must contain key details like a phone number, email address, and LinkedIn profile or portfolio website.

Balance of white space to text: A great cover letter template is easy to read and carefully balances the amount of white space in the text to avoid visual fatigue for the reader. Paragraphs should be divided in a logical way, and margins should not be shrunk to cram in more text.

Font choice: The best cover letters use font styles and sizes that are both legible and appropriate for the industry or job title. A good cover letter builder eliminates the guesswork by automatically choosing the right font and size for the cover letter template.

Color or design elements: While not appropriate for every industry, a touch of color or a dividing line can help create a more attractive page design and make the candidate stand out in a crowded applicant pool. Resume.io’s cover letter templates that feature color give several options so that you can choose the hue that works best for your application.

Different jobs can require different cover letter formats , which is why we’ve made it easy to switch colors, line spacing, or even whole templates directly inside our cover letter builder.

Cover letter template frequently asked questions (FAQs)

What is a good format for a cover letter.

A good format for a cover letter is one that catches the hiring manager’s attention with an attractive layout, easy-to-read font, and clear and concise information about the candidate’s experience and qualifications.

What are the three parts of a cover letter?

The four parts of a cover letter are as follows:

• The greeting: The way the hiring manager is addressed at the start of the cover letter.  
• Introduction: The first one or two sentences that introduce the candidate and the role they are applying for.  
• Body: The main paragraphs of the cover letter where the candidate discusses their experience and the reasons why they’re right for the job.  
• Conclusion and sign-off: The final sentences that express interest for the role and include the candidate’s full name as a signature.

How long should a cover letter be?

A good cover letter should be around 300 words or within the range of 250-350 words. This equals roughly three paragraphs. Any shorter and the reader may not fully understand why you are qualified for the role. Any longer, and you risk losing the reader’s attention before they get to the end of your letter.

What are three do’s and three don’ts with a cover letter ?

• Include a header that aligns with the design and information on your resume
• Use numbers and concrete information to show your accomplishments
• Leave a balance of white space to text to increase readability
• Change the document margins to cram in more text or make your cover letter appear longer
• Add a full street address to your cover letter
• Go overboard with images, design elements, or colors

What are two things that should always be in a cover letter?

Two things that should always be in a cover letter are the name of the company and the role you are applying to. Hiring managers often look for candidates for multiple openings at once, so this helps the employer identify who you are and the job you are looking for.

Are cover letters necessary?

Cover letters are one of the best ways to increase your chances of landing your desired position. That’s because they give you the opportunity to expand on key experiences from your resume. 

While not every hiring manager reads cover letters, the ones that do can often use them to determine who is on the shortlist for an interview. We recommend every applicant write a cover letter to show their interest and qualifications for the position.

How to end a cover letter

We recommend always ending your cover letter with a call to action. This sentence expresses your enthusiasm for the position and politely suggests that the hiring manager get in touch with you for an interview. 

You can also leave your name and contact information in this section once again, space permitting. Then, sign off with a phrase like “Sincerely” or “Best regards” and your full name.

How do you address a cover letter without a name?

While using the hiring manager’s name on your cover letter is the best way to establish a personal connection, some companies do not share information about who will be reading your cover letter. In that case, a more general greeting like “Dear (Company Name) Hiring Team” or “Dear (Department Name) Team Lead” can do the trick.

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Prepare your thesis

Throughout your research candidature you will work toward producing your final thesis. There are some key points to keep in mind when you start this process.

Your thesis must be a coherent and cohesive whole. You can submit a thesis including publications but we don't accept thesis by publication. Refer to the relevant Thesis and Examination policy (pdf, 392KB) and discuss this with your supervisor.

There are also certain formatting and referencing requirements that are outlined below.

You can also find more general information on research skills, planning and writing your thesis in the research skills for HDR students page. This includes literature reviews, writing up results and theses including publications.

Proofreading and editing

You can use an editor to prepare your thesis for submission. Make sure you discuss your plans with your supervisor and provide your editor with a copy of the University’s Thesis Submission and Examination Procedures (pdf, 180KB) .

When you use an editor:

• include the editor’s name and a brief description of the service provided in your list of acknowledgements at the front of your thesis. For creative work, make sure this information is included when it's presented for examination.
• you need to state the editor’s current or former area of academic specialisation if this is similar to your own.

Composition

You will find information on word limits in the below policies and procedures, or in your faculty or school handbook.

Word limits include footnotes and all material in the main body of the thesis. Bibliographies and appendices are not included in the overall word count.

• University of Sydney (Higher Degree by Research) Rule (pdf, 877KB)
• Thesis and Examination of Higher Degrees by Research Policy (pdf, 194KB)
• Thesis and Examination of Higher Degrees by Research Procedures (pdf, 180KB)

If you have questions about formatting, you can speak to your supervisor or postgraduate coordinator.

Thesis frontispiece sections

The frontispiece includes the parts of your thesis before the main content.

Thesis title and abstract

The following upper limits apply to your title and abstract content submitted on RECS for the final lodgement:

• thesis title: maximum 250 characters including spaces, in title case not uppercase.
• thesis abstract: maximum 2000 characters including spaces.

Login to Sydney Student (go to ‘My studies’, then 'Research details') to update and maintain your thesis title and thesis abstract.

Note that there are no characters limits for the title and abstract in the actual pdf of the thesis. 

Your thesis title page should state:

• title of the thesis
• faculty name
• the University’s full name – The University of Sydney
• for theses only: A thesis submitted to fulfil requirements for the degree of Doctor/Master of Philosophy (or other higher degree by research)
• for theses with a creative component: A thesis submitted in partial fulfilment of requirements for the degree of Doctor/Master of Philosophy (or other higher degree by research).
• a statement if you have been in receipt of a Research Training Program scholarship: "This research reported in this thesis was supported by the award of a Research Training Program scholarship to the PhD Candidate."

Statement of originality

You need to include a statement of originality, usually placed after the title page, for example:

This is to certify that to the best of my knowledge, the content of this thesis is my own work. This thesis has not been submitted for any degree or other purposes.

I certify that the intellectual content of this thesis is the product of my own work and that all the assistance received in preparing this thesis and sources have been acknowledged.

Signature* Name

*you should only include the signature in the copy you submit for examination, not the library copy.

Authorship attribution statement

If your thesis contains material you have previously published, you need to discuss an authorship attribution statement with your supervisor and submit this statement as part of your final thesis submission. It should indicate the name and publication details of the published work, as well as specify your contribution.

Such a statement typically appears in the frontispiece of your thesis.

If the publication in which your work has previously appeared has a convention about author order, then you need to include this information after each relevant attribution statement (for example,  Journal of XXXX  requires that the lead author must be corresponding author).

This only applies where you have made a substantial contribution to the paper. You cannot present minor contributions to published works in the main body of your thesis – these can only be included as appendices.

Example: Chapters published as papers/edited book chapters

Chapter x of this thesis is published as [citation]. I designed the study, analysed the data and wrote the drafts of the MS.

Chapter y of this thesis is published as [citation]. I designed the study, extracted the data and wrote the drafts of the MS.

Chapter z of this thesis is published as [citation]. I co-designed the study with the co-authors, interpreted the analysis done by A.N. Other and wrote the drafts of the MS.

Example: Published material distributed through the thesis

This thesis contains material published in [citation]. This is section x.y; figure s.t, and pages p-q of section y.z. I did... [describe your role].

Attesting your authorship attribution statement

You and your supervisor need to attest to an authorship attribution statement under the  Thesis and Examination Policy and Procedures (pdf, 185KB) . The following are suggested:

In addition to the statements above, in cases where I am not the corresponding author of a published item, permission to include the published material has been granted by the corresponding author.

Student Name, Signature, Date

As supervisor for the candidature upon which this thesis is based, I can confirm that the authorship attribution statements above are correct.

Supervisor Name, Signature, Date

You should refer to the Thesis and Examination of Higher Degrees by Research Procedures (pdf, 180KB) for information about the inclusion of published material you wrote, or contributed to as an author. This includes use of citations and quotations.

If your thesis contains material you have previously published, an authorship attribution statement, outlined above, may be included.

More information can be found in the Thesis and Examination of Higher Degrees by Research Policy (pdf, 194KB) and the University of Sydney (Higher Degree by Research) Rule (pdf, 877KB) .

The responsibilities of all researchers, academic staff and students are outlined in our Research Code of Conduct (pdf, 484KB) . This defines research misconduct and breaches of the Code related to plagiarism.

File type for submission

You need to submit your thesis as a pdf file. This is the required format for us to submit your thesis into Turnitin for similarity detection. If we receive a file in another format, then the conversion to pdf will not be controlled by you and may result in unacceptable or undesirable formatting changes. Be aware, once a thesis file is submitted for examination, it is not possible to withdraw it for revisions unless under the provisions of the Thesis and Examination of Higher Degree by Research Students Policy .

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