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Administrative Assistant Job Description: All Key Roles & Duties

7 min read · Updated on April 17, 2024

Use this Administrative Assistant job description to customize your resume

Administrative Assistants are often the unsung heroes of organized and efficient office environments. 

Not only do you have to understand operational processes, but you also have responsibilities for helping everyone get along. From fielding questions from staff members and internal stakeholders to clients and business partners, your communication skills have to be off the chart! All of that says nothing about your tech skills, bookkeeping acumen, and problem-solving abilities.

It can be hard to incorporate everything you know how to do into a resume to land an interview. You have to get keywords and phrases from an administrative assistant job description. 

By reviewing administrative assistant job description examples, you will be able to identify the technical and soft skills , credentials, and work experience that matter most to employers in your target field.

How to read an administrative assistant job description

Each part of the administrative assistant job description will give you a different set of details. Some companies will use a template, and some will write their administrative job description from scratch, but, for the most part, you can bet on the job descriptions having these sections:

A title: This will likely be the title you'll hold within their organization. It can simply state “Administrative Assistant” or “Executive Administrative Assistant” or be more complex like “HS&E Administrative Assistant.” 

An introduction: This is usually a paragraph that talks a bit about the company and what its plans are for the future.

Job summary: While you won't always see a job summary , it would be a short blurb about the position and key responsibilities. Pay attention to job summaries because the duties listed here will be the most important things the company is looking for. 

Job responsibilities: A bulleted list of things the company needs its next Administrative Assistant to do every day.

Qualifications: Here is where you'll find out how much education they want you to have and a list of critical soft skills . Don't overlook the importance of these soft skills, as they can be THE THING that helps you land an interview.

Working conditions: While many administrative assistant job descriptions will end with the qualifications section, some will include details about whether the role is full-time or part-time, plus other details about what to expect at the company.

Call to action: Usually just a simple line that tells you how to apply, either on the company's website or by emailing your resume to a person. 

It's important to note that these sections may or may not be labeled. Let's take a look at an administrative assistant job description. 

Administrative assistant job description:

Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Administrative assistants are responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices, and procedures.

Ability to effectively communicate via phone and email, ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals, and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.

Administrative assistant responsibilities:

Answer and direct phone calls

Organize and schedule appointments and meetings

Maintain contact lists

Produce and distribute correspondence memos, letters, faxes, and forms

Assist in the preparation of regularly scheduled reports

Develop and maintain a filing system

Order office supplies

Book travel arrangements

Submit and reconcile expense reports

Provide general support to visitors

Provide information by answering questions and requests

Take dictation

Research and create presentations

Generate reports

Handle multiple projects

Prepare and monitor invoices

Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities

Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques

Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, participating in professional societies

Contribute to team effort by accomplishing related results as needed

Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.

Organize travel arrangements for senior managers

Write letters and emails on behalf of other office staff

Book conference calls, rooms, taxis, couriers, hotels, etc.  

Cover the reception desk when required

Maintain computer and manual filing systems

Handle sensitive information in a confidential manner

Take accurate minutes of meetings

Coordinate office procedures

Reply to email, telephone, or face-to-face inquiries

Develop and update administrative systems to make them more efficient

Resolve administrative problems

Receive, sort, and distribute the mail

Answer telephone calls and pass them on

Manage staff appointments

Oversee and supervise the work of junior staff

Maintain up-to-date employee holiday records

Coordinate repairs to office equipment

Greet and assist visitors to the office

Photocopy and print out documents on behalf of other colleagues

Provide polite and professional communication

Implement clerical duties and administrative processes

Conduct data entry

Confirm restaurant reservations for senior staff

A well-crafted resume skills section highlighting your relevant skills for an administrative assistant position will help your resume beat the applicant tracking system (ATS), which is the first step to getting your application noticed. Use the administrative assistant's top skills and proficiencies below to help you effectively write your resume.

Administrative assistant qualifications:

Proven admin or assistant experience

Knowledge of office management systems and procedures

Excellent time management skills and ability to multitask and prioritize work

Attention to detail and problem-solving skills

Excellent written and verbal communication skills

Strong organizational and planning skills

Proficient in MS Office

At least 7 years of experience in the field or in a related area

High school diploma or equivalent; college degree preferred

Administrative assistant skills & proficiencies:

Reporting Skills

Administrative Writing Skills

Proficiency in Microsoft Office

Professionalism

Problem-Solving

Supply Management

Inventory Control

Verbal Communication

Office Administration Procedures

Attention to Detail

Telephone Skills

Discretion and Judgment

Resourcefulness

Anticipates Needs

Emotional Intelligence

Flexibility

Editing and Proofreading

Microsoft Office Skills

Typing Skills

Tailor your resume

As you go through the administrative assistant job description, be sure to take note of how the company has written the skills and keywords. You'll want to use this exact language on your resume to help get past the ATS. On top of that, once you get past the ATS, the hiring manager will want to see that you've paid attention to what they need. So, by tailoring – or customizing – your resume to the specific job, you'll increase your chances of winning an interview. 

Resume case study

Not sure how to incorporate all of this into your resume? See how we helped this executive assistant revamp her resume . By formatting the resume to include a strong qualifications summary at the beginning that highlights the skills called for in the job description, this admin assistant professional will stand out to hiring managers from the beginning. 

Job descriptions are your friend

Applying for a new job doesn't have to be a chore. If you leverage the details in the administrative assistant job description to collect skills and keywords to write your resume, you'll win the day. 

Want to double-check that you have all the right Administrative Assistant skills and keywords in your resume? Upload it for a free review from a resume-writing expert.

Recommended reading:

The Top 13 Jobs Skills Employers Want in 2021

How to Showcase Soft Skills on a Resume

Administrative Office Assistant Resume Example

Related Articles:

7 Signs Your Resume is Making You Look Old

Software Developer Top Needed Skills

How to Maximize Your Resume Action Words to Wow the Employer

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15 Administrative Assistant Resume Examples for 2024

• Administrative Assistant Resume
• Admin Assistant Resumes by Experience
• Admin Assistant Resumes by Role

Writing Your Admin Assistant Resume

• Entry-Level
• Senior-Level

Emma had spent the past few years working hard in NYC, building skills and qualifications as an administrative assistant, but one day she realized she really wanted to move back home to spend more time with her mom. Proud of her progress so far, Emma began looking online for jobs in her hometown and quickly realized she’d need to build a resume that reflected everything she’d learned.

“Where do I begin?” she stressed, whipping up a quick set of search results—including our useful resume tips , which caught her eye immediately. Thanks to her understanding of how to combine large and small tasks for peak organization, she was able to quickly develop a resume and generate a cover letter to impress!

With some determination and our hefty stock of administrative assistant resume examples at hand, soon you can be following up with your brand-new boss, just like Emma!

Administrative Assistant Resume Example

or download as PDF

Why this resume works

• Metrics are just numbers that provide evidence for your claims. They’re easy to read and great at demonstrating your abilities, so try to include numbers wherever you can.
• You can include how many people you collaborated with, how much you improved revenue, and how many staff calendars you managed, to name a few.
• Words like “Microsoft Office Suite,” “Quickbooks,” reporting,” and “organization” are great for assuring employers you’ve got the chops for your future administrative assistant role.

Senior Administrative Assistant Resume

• Luckily for you, there are many Word resume templates and Google Docs resume templates out there—just make sure you have a backup resume on hand in case the employer needs several copies with different layouts.
• Action verbs like “coordinated,” “prepared,” and “maintained” do an effective job demonstrating ownership within your senior administrative assistant resume .

Administrative Assistant II Resume

• Unlike a resume objective, a summary paragraph is a two-to-four-sentence overview of your achievements and successes in the field. 
• If your resume summary is strong enough, it can be the selling point of your entire resume, so it’s well worth spending extra time to make sure this section of your resume is perfect. 
• Focus on including a mixture of different types of metrics, including percentages, dollar values, and hard numbers (such as the number of executive schedules you managed, or the time you saved by streamlining invoicing systems).

Entry-Level Administrative Assistant Resume

• For example, did you lead a club? Volunteer somewhere? Complete a group project while in your classes? There are many options to showcase your leadership abilities!
• If you’re still working out  how to write a resume , just know it’s okay to include non-relevant work experience on your entry-level administrative assistant resume . No matter the role, it can still highlight soft skills like responsibility, time management, and document preparation.

Administrative Assistant No Experience Resume Example

• In your administrative assistant no experience resume, give precedence to achievements such as solving customer issues over the phone, boosting customer satisfaction, accelerating problem resolution, etc.

Administrative Specialist Resume

• Quantified accomplishments like “increased revenue from repeat clients by $32,984 per year” and “cataloged over 2,273 archived articles” are exactly what we’re talking about here. These are your ticket to showing potential employers the real impact of what you do, packed with more punch than the vague “boosted revenue.”

Administrative Support Resume Example

• Sure, branding yourself as a hard worker, team player, and organized sounds good at first glance. However, such claims are pretty much the go-to for every other candidate. To stand out, let your administrative support resume detail exactly how you’ve mastered essential tools and software—Think Dropbox, Trello, and Hubspot CRM, and provide specific examples of your expertise in action.

HR Administrative Assistant Resume

• Now’s the time to radiate a modern and fresh vibe with the Elegant template! Use colors that catch the eye of any reader at first sight. Next, secure the job by adding all the digital HR tools like BambooHR, JazzHR, and Google Workspace to stay ahead of the competition!

Construction Administrative Assistant Resume Example

• Flourish your construction administrative assistant resume with bullet points like “Managed site operations for a $10M+ infrastructure project” and “slashing misalignment errors by 13%” to highlight your ability to supervise large-scale projects and keep important metrics like misalignment errors at a minimum.

Real Estate Administrative Assistant Resume

• Draw attention to your abilities to solve client problems, streamline office operations, bring new business, and so on.

Executive Administrative Assistant Resume Example

• That’s where metrics come in! Include the number of people you worked with or the number of clients you assisted so employers know your experience.
• Change the font, color, and layout to match your preferences and content. Some templates allow for more work experience while others focus more on other sections, so choose accordingly.

Medical Administrative Assistant Resume

• We’d recommend  formatting your resume  using reverse-chronological order to show your most current role first. That way, your future employer sees your most relevant abilities.
• Include your specific experience verifying information, performing billing responsibilities, and recording data. 

Administrative Assistant/Receptionist Resume

• If you’re applying for a company with a casual culture, use vibrant colors, like pink and purple. If you’re applying to work as a criminal defense law firm receptionist, you’d better stick with more professional colors like navy or gray.
• The goal is always to catch an employer’s attention in a good way, and color is a bright, fun way to do that! Whatever color you choose is up to you, but consider your employer when picking out shades. 
• Hard skills (aka specific technical capabilities and training) are more valuable to highlight and easier to quantify, so include them when you can.
• Keywords like “bookkeeping,” “Asana,” and QuickBooks” are great examples of technical skills.

Administrative Coordinator Resume

• Resumes distill everything about you into one page, so you need to organize all your career details into clearly defined sections with headers.
• Make sure you include skills that can be relevant depending on what you read in the job description. For example, workspace management software is relatively universal, so if you’re already familiar with Google Workspace, you’ll likely adapt quickly to Microsoft Office Suite.

Administrative Associate Resume

• Here’s a tip: highlight your achievements in light of the  administrative assistant job description . Look for repeated keywords and phrases that match your experience, then include them on your resume.
• Want to include more skills but don’t know how? Try adding a  hobbies section to your resume  to highlight some of your abilities outside of work. Pick relevant pastimes that might interest the employer (and give you something to talk about during the interview).
• Instead of just saying, “collaborated with department staff to source job candidates,” try adding details like the total number of job candidates you hired, or the number of departments you worked with.

Related resume guides

• Front Desk Receptionist
• Office Assistant
• Receptionist

As an administrative assistant, you’re the person who keeps the day-to-day operations running smoothly. You’re trusted to act as the face of the company for visitors, and you understand the importance of organization. But you might not realize just how important it is to perfect your resume. Your resume is the first thing hiring managers will look at, so ensure it demonstrates your aptitude for the job.

In this section, we’ll dive into four of the main tips we have for improving your resume, including: 

• Administrative assistant skills
• Formatting your administrative assistant resume
• Quantifying your previous impact
• Customizing your resume for each job

1. Include your administrative assistant skills wisely

If you’re unfamiliar with how hiring managers filter applicants, you may be tempted to overlook the skills section on your administrative assistant resume. But, after learning about ATS, you’ll never make that mistake again.

Hiring managers use the ATS, or applicant tracking system software, to narrow their applicant pool. The ATS works by filtering keywords (usually in your skills section) on your resume and matching them to pre-selected words prioritized by recruiters.  Your resume will be rejected if you don’t have enough matching keywords.  

This system works well when there are a lot of job applicants, but it’s understandably a pain for you, the applicant, to deal with. That’s why it’s important to utilize a skills section that incorporates the right  resume skills . You can do this by focusing on the  administrative assistant job description .

Read this small excerpt from a job description and see if you can pick up on the most relevant skills for this particular administrative assistant job. Then, read ahead to see if your skills list resembles ours: 

Optics Fusion is a fast-growing company seeking a self-starter administrative assistant who can recognize tasks that need completion with minimal supervision. The ideal candidate will thrive on interacting with clients and the public while displaying a high degree of professionalism. Must be comfortable working in fast-paced environments and dividing attention between many day-to-day operational tasks. Computer-savvy assistants are encouraged to apply! 

Compare the list of skills you wrote down from this job description with ours :

• Scheduling and organization
• Communication
• Process automation
• Independent worker
• Detail-oriented
• Health insurance
• Computer software

The job you apply for may or may not have similar skill preferences, but there will typically be a common thread of recurring keywords.

Some of the following admin assistant skills will likely pop up in job descriptions:

• Microsoft Office
• Data analysis 
• Financial reporting
• Google Calendar 
• Answering calls
• Multi-tasking

2. Pick the best resume format

Like your skills section, your resume format is important for determining whether the ATS will properly read and file your resume. Aside from the ATS, formatting your resume properly will make it easier for recruiters to read your administrative assistant resume.

To this end, we suggest using  reverse-chronological formatting , with your most recent work experience listed at the top of your resume. This will help hiring managers quickly evaluate your most relevant and (likely most impressive) work.

These are a few other critical elements for your resume formatting:

• Page Length:  Keep your resume to  exactly  one page: no more and no less. 
• Bullet Points:  Bullet points are a useful tool to break up large pieces of text when you’re describing your work experience. Aside from making your resume more visually appealing, they’ll also make writing these sections much easier. 
• Icons/Images:  Have you considered adding icons or images to your resume? Don’t! Recruiters and the ATS both dislike them. 
• Job Title:  Customize your job title for every position to which you apply. It shows that you care enough about the position to put in the extra effort, and hiring managers will appreciate it. 
• Objective/Summary:  If you include one of these, you’ll want to ensure it’s customized (more on this in the next section).

Should you bother with a resume objective or summary?

You might notice that we just hinted that resume objectives and summary statements are optional. While it’s true that they’re not an essential element of an administrative assistant resume, there are a few specific circumstances when they might be helpful. Let’s demystify these optional sections and determine when to consider including one of them on your resume. 

A  resume objective  is a customized two to three-sentence opener typically included toward the top of your resume. In the visual example below, notice how the objective briefly covers the job title, the company name you’re applying to, and why you’re applying to the specific job. We recommend including an objective only if you’re just starting your career or transitioning to another field.

Let’s go over a few of these statements, including both poor and strong examples of each: 

• This is a poor example of an objective. It’s vague and doesn’t mention anything specific that would help the hiring manager. If you’re unwilling to customize your statement, you shouldn’t include an objective. 
• This objective is much better. It’s highly specific, mentioning years of experience, a particular job title, the company name, the candidate’s skills, and how they will contribute to the company. 
• This makes a horrible first impression. Note the misspelled words and abbreviations used. Remember: a good summary/objective can improve your chances of getting hired, and a bad one can do some damage. Do you think a hiring manager would want to hire this applicant?
• Do a little research on the job to which you’re applying. This applicant used their summary statement to demonstrate knowledge about the clinic they’re interested in working for, which hiring managers will appreciate. 

3. Measure your admin assistant work with metrics

Many admin assistant applicants tell us they find it difficult to write their resumes in a way that displays confidence and job capability. Often, the problem is that they’re not quantifying their job impact with metrics (numbers).  Metrics are the easiest way to provide measurable insight into your work performance . As an administrative assistant, there are many areas in which you can include numbers on your resume. Read below for some of the best ways to leverage metrics from your previous roles: 

• Number of people:  It’s a good idea to mention the size of the companies you’ve worked for, including staff size and customer base. 
• Efficiency improvements:  Have you streamlined policies or systems? Orchestrated the switch to a new type of admin software? Has your work saved a significant amount of time? 
• Scheduling:  How many meetings do you schedule per week? Of how many executive calendars are you in charge? Do you set up appointment reminders for clients, and, have these reminders reduced the rate of late/missed client meetings? 
• Billing:  Do you process customer/patient/insurance billing? If so, how much money are you charged with managing? Do you compile expense reports? 

Now that you’ve thought through areas of your job from which you can pull metrics, read through these sample work experience bullet points to get a little more inspiration:

• Met 95% of project deadlines by mitigating all engineering hurdles and roadblocks
• Provided remote troubleshooting to customers over the phone with a 90% success rate, resolving calls in less than 7 minutes
• Managed 3 essential projects that facilitated more than $5 million in annual revenue

4. Modify your resume for each admin assistant job

We’ve mentioned it a few times, but it’s so important we’ll repeat it:  you must customize your resume for each job to which you apply . After all, administrative assistants have widely varying job responsibilities, and you should take the extra step to best align your resume with the specific job for each application you submit. Fortunately, you don’t have to change your entire resume, but let’s go over the areas you should customize: 

• The objective/summary:  Without a doubt, if you include a resume objective or summary statement, you’ll need to customize it. Focus on highlighting relevant skills for the position, and mention the company name. One warning—always tailor this section before you submit your application. Please don’t be the person who forgets to change the company name before submitting it to multiple jobs!
• Skills:  Customize your skills section by referencing the job description. Usually, hiring managers are upfront about the desired skills required for the job. 
• Job description bullet points:  You can alter your job description bullet points to emphasize different types of administrative assistant jobs. For example, highlight your efficiency and time management for jobs that require multi-tasking and the ability to work in a hectic environment. Other positions, such as medical assistant jobs, may be more concerned about billing, policy compliance, and patient privacy. 

Administrative assistant resume

• Focus on covering key areas such as your computer and software literacy, customer relations, scheduling, financial reporting, billing, internal communication, and hiring. 
• If the job description mentions that some aspects are more important than others for the role, you can emphasize them more heavily. 

Entry-level admin assistant resume

• For example, you may want to highlight your ability to get along well with others, your organizational skills, and your ability to stay organized. 
• This savvy entry-level candidate absorbed excess white space with a metrics-packed internship.

Executive admin assistant resume

• Executive administrative assistants typically work on more complex, higher-stakes administrative issues. Demonstrate your increased work responsibility. 
• You need to format your executive resume using the reverse-chronological format, which will best showcase your career growth. 

Medical admin assistant resume

• Focus on highlighting your capacity to manage insurance billing and claims. 
• Do you have an understanding of electronic medical records (EMR)? If yes, you should consider including it on your resume. 
• Demonstrate your understanding of important skills for admin assistants specific to the medical field. 

Notice this applicant’s mention of keyword skills like HIPAA and EMR.

Senior admin assistant resume

• Ensure you showcase skills that set you apart from less experienced administrative assistants. 

Our parting advice for your admin assistant resume

You should be proud of yourself for taking your resume seriously! You’ve made it to the end of this guide, and you’re on the right path to creating your best, most professional administrative assistant resume yet!

Let’s review the four main tips we’ve covered in this guide as a quick recap.

We’ve discussed how to build your skills section, how to format your resume for the ATS, how you can add metrics, and why you should modify every administrative assistant resume you submit.

With these tips in mind, upload your resume to our free  resume checker  to see how your masterpiece can be improved with our AI-powered tips. If you’re thinking about starting your resume from scratch, try our  AI resume builder , where you can begin the process with built-in AI-powered tips and proper formatting. 

• Career Blog

10 Administrative Assistant Resume Examples That Landed Jobs

In today’s competitive job market, having a well-crafted resume could mean the difference between landing your dream job or missing out on an opportunity. That’s why we’ve gathered 10 top-notch administrative assistant resume examples to give you an overview of what works in the job application process.

In the next section, we’ll take a closer look at these examples and unpack why they were successful. Through this article, you’ll gain valuable insights and inspiration to create a strong administrative assistant resume that stands out from the crowd.

So, let’s dive in!

What is an Administrative Assistant Resume?

Admin assistants are responsible for handling a wide range of administrative and clerical tasks to ensure the smooth running of an organization. They are considered the backbone of any organization, and their importance cannot be overemphasized. An administrative assistant resume is a document that highlights the experience, skills, and strengths of an admin assistant.

Definition of an administrative assistant resume

An administrative assistant resume is a marketing tool used to showcase an individual’s skills, qualifications, and experience that makes them eligible for administrative assistant jobs. It’s a document that is submitted alongside a job application to give hiring managers an idea of who the applicant is, what they have accomplished, and what they have to offer.

Components of a strong administrative assistant resume

Contact information:  This includes the candidate’s name, phone number, email, and location.

Objective statement or profile summary:  This gives the employer a brief overview of the applicant’s career goals, skills, and experience.

Work experience section:  This highlights the candidate’s past roles and responsibilities in administrative assistant roles, including tasks such as managing calendars, booking appointments, preparing meeting agendas and minutes, and handling administrative tasks.

Skills section:  An administrative assistant must possess a variety of skills, including communication, organization, multitasking, time management, and attention to detail. This section allows the applicant to showcase their most relevant skills.

Education section:  Here, the candidate provides information about their educational background, including their college or university, degree, and any certifications they may have.

Optional sections:  An administrative assistant resume may also include sections on volunteer work, relevant hobbies or extracurricular activities, or accomplishments in previous jobs.

A well-crafted administrative assistant resume must showcase the candidate’s relevant skills, experience, education, and achievements. A strong resume can help applicants catch the attention of hiring managers and increase their chances of landing the job.

Administrative Assistant Resume Example #1: Entry-Level

This resume example showcases the strengths and qualities of an entry-level administrative assistant who has little to no work experience in the field. Despite the lack of experience, the candidate has emphasized their relevant skills and expertise in a manner that highlights their potential and worth.

Key Components and Strengths

Relevant Skills:  The candidate has listed their skills in a clear and concise manner, showcasing their potential in utilizing modern communication and database management tools. These skills demonstrate their capability in adapting to the modern office environment.

Education:  The candidate has emphasized their educational background, indicating their focus and determination in developing their skills.

Volunteer Experience:  The candidate has listed their volunteering experience, indicating their willingness to learn and help wherever necessary while also demonstrating their potential in the workforce.

Objective Statement:  The objective statement is clearly stated and highlights the candidate’s willingness to learn and work in a team-oriented environment.

Explanation of How it Landed a Job

Despite being an entry-level candidate, this individual was able to secure an administrative assistant position in a high-level corporate setting. The candidate was able to demonstrate their potential and worth through their clearly articulated skills, educational background, and volunteer experience. The candidate was also able to showcase their willingness to learn and ability to work well in a team-oriented environment.

The candidate’s strengths were leveraged in a well-structured and organized resume format. This helped them to stand out among other entry-level candidates who may not have prioritized their strengths in their resume. Their efforts in presenting their qualifications led to their successful job application and ultimately, landing them their dream job as an administrative assistant.

Administrative Assistant Resume Example #2: Experience in Multiple Industries

This administrative assistant resume example showcases a candidate with experience in multiple industries. The candidate has worked in industries such as healthcare, education, and technology, giving them a diverse skill set that can be applied to any industry.

Key Components and Strengths:

Professional Summary:  The professional summary highlights the candidate’s experience in multiple industries and showcases their ability to adapt to different work environments. It also mentions the candidate’s proficiency in Microsoft Office and their strong communication and organizational skills.

Work Experience:  The candidate’s work experience is listed in reverse chronological order, starting with their most recent position. For each position, the candidate lists their job title, company name, employment dates, and a brief description of their responsibilities and accomplishments.

Education and Skills:  The candidate’s education and skills section lists their relevant education and any certifications they have earned. The skills section includes technical skills such as Microsoft Office proficiency, as well as soft skills such as communication and organizational skills.

Explanation of how it landed a job:

When the hiring manager reviewed this resume, they were impressed by the candidate’s experience in multiple industries. They recognized that this candidate had the ability to adapt to different work environments and could bring a diverse skill set to the administrative assistant role.

Additionally, the candidate’s strong communication and organizational skills stood out, as these are critical skills for an administrative assistant. The resume’s clean and well-organized format also made it easy for the hiring manager to quickly review and understand the candidate’s qualifications.

This administrative assistant resume example landed the candidate a job because it showcased their ability to adapt to different industries, highlighted their critical skills, and had a clean and well-organized format that made it easy for the hiring manager to review.

Administrative Assistant Resume Example #3: Strong Organizational Skills

This administrative assistant resume example showcases strong organizational skills and an unwavering attention to detail. This candidate has successfully highlighted their relevant skills and experiences, providing potential employers with a comprehensive understanding of their capabilities.

Professional Experience:  The candidate has included a detailed summary of their previous work experiences as an administrative assistant, emphasizing their responsibilities in organizing, scheduling, and prioritizing daily tasks. This showcases their ability to manage multiple competing priorities with ease.

Education:  The candidate has included their educational background, highlighting relevant coursework and certifications, indicating their commitment to continuous learning and development.

Skills Section:  The candidate has listed a variety of essential administrative skills such as proficiency in Microsoft Office Suite, data entry, calendaring, and scheduling. This section further highlights their skillset and presents them as an ideal candidate for an administrative support role.

Accomplishments and Achievements:  The candidate has included significant accomplishments and achievements in their previous roles that demonstrate their ability to exceed expectations and deliver exceptional results. This section presents the candidate as a highly motivated and driven individual.

Explanation of How It Landed a Job

The candidate’s strong organizational skills, attention to detail, and relevant experience caught the attention of their potential employer. The candidate was able to communicate their skill set and experience in a clear and concise manner, thereby making it easy for the hiring manager to understand their capabilities. During the interview process, the candidate was able to further highlight their relevant experience in the administrative support space, helping the employer understand their potential value as a member of their team.

Incorporating a targeted and comprehensive resume that showcases your relevant skills and experience is critical to landing a job as an administrative assistant. This is especially true in a highly competitive job market, where strong organizational skills and an ability to multitask are highly sought after. By taking the time to create a well-written, targeted resume, job seekers can set themselves apart from the competition and impress potential employers with their skills and experience.

Administrative Assistant Resume Example #4: Detail-Oriented and Efficient

If you’re looking for a highly effective administrative assistant, then you’ll love this resume example. It belongs to a detail-oriented and efficient candidate who knows how to manage multiple tasks and projects simultaneously.

Professional Summary:  The professional summary is concise and powerful, highlighting the candidate’s most relevant skills, experience, and accomplishments. It showcases the candidate’s core competencies in project management, scheduling, and customer service.

Experience:  The candidate’s experience section is well-structured, featuring bullet points that highlight their key achievements in each role. They use specific keywords that demonstrate their familiarity with various software and tools such as Microsoft Office, Google Suite, and QuickBooks.

Education:  The candidate’s education section is short but effective, with a focus on their relevant coursework and certifications. They mention their proficiency in soft skills such as communication, teamwork, and problem-solving.

Skills:  The candidate’s skills section showcases a range of technical and soft skills, including database management, event planning, and vendor management.

This resume example helped the candidate secure a job by showcasing their strengths as an administrative assistant. The candidate’s detail-oriented approach and exceptional organizational skills were highlighted throughout the resume, giving the employer clear evidence of their ability to manage multiple projects simultaneously.

Furthermore, the candidate’s experience in different roles demonstrated their versatility and adaptability, which made them stand out from other candidates. Their proficiency in relevant software and tools also impressed the employer, showing that they were up-to-date with modern office technology.

Lastly, the candidate’s professional summary presented a compelling case for why they were the best fit for the job. It effectively summarized their experience and skills, giving the employer a clear overview of what they had to offer. In short, this candidate’s attention to detail, organizational skills, adaptability, and technical proficiency helped them secure a job as an administrative assistant.

Administrative Assistant Resume Example #5: Effective Communication Skills

Description of the resume example:.

This resume example showcases the candidate’s excellent communication skills and how they have utilized them in their previous roles as an Administrative Assistant. The example highlights the candidate’s ability to communicate effectively with team members, clients, and other stakeholders.

Key components and strengths:

• Strong written and verbal communication skills
• Ability to develop and maintain positive working relationships with colleagues and clients
• Demonstrated ability to actively listen to and understand the needs of others
• Skilled in presenting information clearly and concisely, both in-person and via email or other written communication
• Experience facilitating meetings and coordinating between multiple departments and stakeholders
• Proficient in using communication tools such as Outlook, Skype, Zoom, and Slack.

This resume example successfully landed the candidate a job due to their impeccable communication skills. Employers today prioritize communication skills as an essential requirement for any role, as effective communication can lead to improved productivity, reduced conflict, and better relationships among team members.

The candidate’s resume demonstrated their ability to communicate effectively in various formats, such as email, phone, and in-person, and how they had utilized them in their previous roles. Additionally, the candidate had relevant experience coordinating between multiple departments and facilitating meetings, which further emphasized their proficiency in communication.

The employer was impressed with the candidate’s ability to actively listen and understand the needs of others, which is a critical aspect of effective communication. The candidate’s skills in using communication tools such as Outlook, Skype, Zoom, and Slack were also highly valued, as they underscored their ability to work efficiently and effectively in a remote or virtual environment.

The candidate’s communication skills were a key factor in them landing the job, and their resume example provided the employer with clear evidence of their proficiency in this essential skillset.

Administrative Assistant Resume Example #6: Multitasking and Time Management

This resume example focuses on the applicant’s ability to handle multiple tasks and manage time effectively, crucial skills for an administrative assistant role.

Key components and strengths

• Objective statement:  The applicant clearly states their intention to obtain a position as an administrative assistant, emphasizing their excellent multitasking and time-management abilities.
• Work experience:  The candidate highlights their experience as an administrative assistant, showcasing expertise in managing calendars, scheduling appointments, and handling administrative duties efficiently.
• Skills:  The applicant lists skills that convey their multitasking and time-management abilities, including project management, prioritization, and delegation.
• Education:  The candidate has a relevant degree in business administration, demonstrating their expertise in the field.

Explanation of how it landed a job

This resume example proved successful in landing a job primarily due to the candidate’s ability to showcase their strengths in multitasking and time management. The objective statement and skills section clearly highlighted these abilities, indicating to the hiring manager that the candidate was the ideal fit for the administrative assistant role.

Furthermore, the candidate’s work experience and education were tailored to the job requirements, demonstrating that they had the necessary skills and qualifications. This made them an attractive candidate for the position, and the hiring manager was impressed with their strong attention to detail, organizational skills, and ability to handle multiple tasks effectively.

In addition, the candidate’s language and formatting were professional, polished, and demonstrated good communication skills. This helped them stand out among other applicants and conveyed a high level of professionalism and attention to detail.

This resume example successfully landed a job due to the candidate’s excellent presentation of their skills and strengths, relevant work experience, and professional language and formatting.

Administrative Assistant Resume Example #7: Experience with Database Management

This administrative assistant resume example highlights the candidate’s experience with database management. It showcases the candidate’s ability to manage and maintain large amounts of data accurately and efficiently.

Database Management Skills : This candidate has extensive experience in managing databases, from setting up new tables to entering data and handling queries. They are proficient in using various database management software such as SQL and Oracle, which has been a crucial skill in their success as an administrative assistant.

Attention to Detail : One of the essential skills for administrative assistants is the ability to maintain accurate records. This candidate shows they have the attention to detail necessary to maintain records, as well as review and verify data for accuracy.

Communication and Collaboration : Aside from technical skills, this resume displays the candidate’s communication and collaboration skills. Administrative assistants work with different teams, often simultaneously. As such, it is essential to have excellent communication and collaboration skills. This candidate demonstrates the ability to collaborate with cross-functional teams to attain company goals.

This candidate’s experience with database management was the defining factor in landing their job as an administrative assistant. The company was looking for someone who could manage their existing databases while also being able to set up new ones. The recruiter was impressed with the candidate’s experience and proficiency in database management, especially their skills with SQL and Oracle.

Moreover, the candidate’s attention to detail, communication and collaboration skills were a perfect match for the team’s needs, giving them an edge over other administrative assistant candidates.

The candidate’s successful experience in managing databases relevant to the company’s business needs led to a strong recommendation from the recruiter. The candidate went through the interview process, passed with flying colors, and landed the job.

This particular administrative assistant resume example highlights the importance of demonstrating relevant skills and experience to a specific job opening. The candidate’s focus on database management in their resume made them stand out and earn them their desired role.

Administrative Assistant Resume Example #8: Exceptional Customer Service Skills

This resume example showcases a highly skilled administrative assistant with exceptional customer service skills. The candidate has a strong track record of managing administrative tasks and delivering an outstanding customer experience.

• Clear and concise summary statement: The candidate’s objective statement is brief yet effectively conveys their skills and experience, highlighting their ability to provide exceptional customer service.
• Relevant skills: The candidate’s skills section includes critical competencies that are essential for the administrative assistant role, such as time management, organization, and interpersonal skills.
• Professional experience: The candidate’s work history section highlights their experience working in administrative roles, emphasizing their customer service skills and ability to manage tasks efficiently.
• Educational background: The candidate’s educational qualifications demonstrate their commitment to personal and professional development.

How it Landed a Job

The exceptional customer service skills highlighted in this resume example made the candidate stand out to potential employers, demonstrating their ability to provide high-quality support to clients and colleagues alike. Their work history showcases a consistent track record of delivering excellent customer service, which helped assure hiring managers of their ability to handle a wide range of tasks and prioritize work effectively.

Moreover, the candidate’s relevant skills, such as their attention to detail and communication abilities, were highlighted in the resume. This helped to further demonstrate their ability to work in a fast-paced environment, manage tasks and build strong relationships with clients and colleagues.

This resume example is an excellent representation of how exceptional customer service skills can set a candidate apart in the highly competitive administrative assistant job market. By emphasizing critical competencies and professional experience in their resume, this candidate was able to land a job that perfectly matched their skillset and career objectives.

Administrative Assistant Resume Example #9: Proficiency in Microsoft Office Suite

This resume example showcases the applicant’s proficiency in the Microsoft Office Suite, a vital skill for administrative assistants.

• Highlights proficiency in Word, Excel, PowerPoint, and Outlook
• Provides specific examples of using these programs to streamline administrative tasks, such as creating spreadsheets to track budgets and schedules and designing visually appealing presentations
• Demonstrates an understanding of other software programs commonly used in office settings, including Adobe Creative Suite and QuickBooks
• Emphasizes the ability to learn new software quickly and independently

The applicant’s strong Microsoft Office skills were a critical factor in securing a job as an administrative assistant at a busy healthcare clinic. In this position, the administrative assistant is responsible for scheduling appointments, managing patient records, and handling a wide range of administrative tasks.

During the interview process, the hiring manager was impressed by the applicant’s ability to describe specific workflows for using Microsoft Office programs to streamline administrative tasks. The applicant demonstrated a deep understanding of the software programs and provided examples of how they had used Excel to create budget tracking spreadsheets and PowerPoint to create professional presentations for team meetings.

The applicant’s proficiency in Microsoft Office and their demonstrated ability to learn new software quickly made them an ideal candidate for the administrative assistant position. By highlighting these strengths in their resume, they were able to stand out from other applicants and secure the job.

Administrative Assistant Resume Example #10: Bilingual Skills

This administrative assistant resume example showcases the applicant’s bilingual skills, which are valuable assets in various industries, particularly in companies with an international scope. Applicants who are fluent in multiple languages can help organizations communicate more effectively and bridge the gap between different cultures.

Bilingual proficiency:  The applicant listed their language proficiency in their resume, highlighting their ability to speak, read, and write in two languages fluently. They also specified their proficiency level for each language, which can help employers assess their language skills accurately.

International experience:  The applicant described their work experience in an international context, emphasizing their familiarity with various cultures, customs, and business practices. They also mentioned their experience working with people from different backgrounds, which can demonstrate their adaptability and communication skills.

Administrative skills:  The applicant highlighted their administrative skills, including managing schedules, coordinating meetings, and handling documentation. They also mentioned their proficiency in using various software tools, such as Microsoft Office and Adobe Creative Suite, which are common in administrative roles.

How It Landed a Job:

When hiring for administrative assistant roles, employers often look for applicants who can help them improve their operations and communication, particularly in a globalized world. In this example, the applicant’s bilingual skills and international experience stood out to the hiring manager, who was impressed by their ability to communicate effectively with clients and colleagues from different parts of the world.

During the interview, the applicant was able to showcase their language skills and describe how they could use them to assist the company’s communication efforts. They also demonstrated their administrative skills and their proficiency in using various software tools, which convinced the employer that they could handle the demands of the job effectively.

Ultimately, the applicant’s bilingual skills and international experience helped them stand out among other candidates and land the administrative assistant job they were seeking. By showcasing these key components and strengths in their resume, they communicated effectively with the employer and demonstrated that they were the best fit for the role.

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Applying for an Administrative Assistant Job? Here's How to Write Your Resume (Example Included)

Administrative assistants play a crucial role in keeping a team, department, or office running, often specializing in managing important functions like maintaining files, booking meetings, and greeting visitors so that the people they support can focus on their own specialties. Office assistants are often seen as the “go-to” people in the office. And for good reason—countless tasks and responsibilities fall under their job description.

Being an administrative assistant allows you to flex your organizational muscles, leverage your talent for multitasking, and interact with clients and colleagues at every level of an organization. It can be a fantastic job for someone fresh out of college or returning to the workforce as it allows you to cultivate a diverse array of highly transferable skills. But this field also offers loads of opportunity for growth and variety, enabling you to build a long, happy, and successful career in office support.

Whether you’re just starting out, making a career shift, or looking to develop an already established career in the administrative space, you’ll need a resume that showcases your most relevant skills and transferable work experience.

Here’s how to write a fantastic administrative assistant resume to land your next job.

Learn to Beat the (Applicant Tracking) System

When you apply to a job online, your resume usually gets submitted to an applicant tracking system (or ATS for short). These programs scan your resume for specific terms (like “administrative support” or “calendaring”) to determine whether or not your experience is a match for the company’s needs. If you don’t have enough relevant keywords on your resume, the ATS might automatically reject your application—even if you actually have the right experience. It’s far from a perfect system.

The good news is there are ways to work with the ATS to ensure that your resume gets in front of a real human. Tailoring your resume to reflect the job duties listed in each posting is a great place to start because it ensures that you’re incorporating relevant keywords.

I know that updating your resume for every opportunity might sound cumbersome, but it’s actually a lot easier than you might think! Just remember this golden rule: If a job duty is listed in a job posting and you have experience performing that particular job duty, then it belongs on your resume.

Another great way to ensure that your resume makes it past the ATS is to incorporate keywords that are common to administrative assistant job postings. Here are a few examples to get you started:

• Administrative Support
• Calendaring
• Customer Service
• Drafting Emails
• Meeting Coordination
• Meeting Minutes
• Microsoft Office Suite
• Office Support
• Proofreading
• Social Media
• Travel Arrangements

Be Specific About Your Experience

While administrative skill sets are highly transferable from one company or industry to the next, administrative assistant jobs aren’t one size fits all. So in addition to reading up on your work experience, recruiters might be especially interested in learning additional details about your past jobs, like:

• The types of industries you’ve worked in (e.g. pharmaceutical, tech, or housewares)
• The company or office size (e.g. 20-person office or 300-person company)
• The departments you’ve supported (e.g. sales, marketing, or human resources)

Take a look at the example resume below to see how you can seamlessly incorporate these details into your own resume.

Write Compelling Bullet Points Full of Details and Numbers

Because administrative assistants play a vital role in the daily functions of most offices, you might assume that everyone knows what you do. But you still have to be specific. So rather than writing general bullet points and expecting recruiters to know what they mean, take this opportunity to tell a story about your unique experiences. I’ll give you an example.

Say you were responsible for ordering lunch at your last job. You could write a vague bullet point like “ordered lunch for the office” or you could really spell it out by saying something like “coordinated daily lunch orders for 15-person office while accommodating dietary restrictions and staying within $3K monthly budget.” Both bullet points describe the exact same job duty, but the latter paints a vivid picture using specific details and numbers. Plus, it’s way more interesting to read!

You can fill your resume with compelling bullet points using this simple formula:

• Action verb + job duty + corresponding detail, metric, or outcome

Quantifying your experience by using numbers, metrics, or percentages to describe your job duties or accomplishments wherever possible is a great way to jazz up your bullet points. Feeling stuck? It might be helpful to keep these questions in mind as you write:

• How many people were impacted?
• Did I finish this on time or within budget?
• Did I save the company time, money, or hassle?
• How often did I perform this task?

Spotlight Your Specialties and Technical Know-How

Are you a PowerPoint savant? A whiz at finding great airfare or hotel rates? Do you excel at Excel? Whatever your specialties might be, they’re worth highlighting on your resume. Creating a dedicated technical skills or areas of expertise section will help prospective employers to fully understand the breadth of value and experience you bring to the table. So don’t discount your fluency in Microsoft Office Suite or your event-coordinating expertise.

Not sure what to include? Try reading through a few job postings to get a feel for the technical skills or specialties that are most coveted and making a list of the things you have experience with. These sections are also easy to edit as you’re tailoring your resume for a specific job posting.

Looking for administrative assistant jobs? Search on The Muse .

A Few Basics to Keep in Mind

Use a single page, chronological layout. While there will always be exceptions, a single-page chronological resume , which lists your experience in reverse chronological order, is usually the way to go. Recruiters love simple, straightforward resumes that are easy to read (and scan). The truth is many receive hundreds of resumes for every job posting they manage, and they just don’t have time to read through multiple pages or decipher complicated layouts.

Make your sections easy to scan. Dividing your resume into clearly defined sections will make the content of your resume much easier to digest. Try using bold lettering, underlining, or centering each heading to make each section stand out. Most resumes will include your name and contact information at the top and sections dedicated to your work history, technical skills, and education. You might also include a summary or areas of expertise section, depending on your experience.

Consider a key achievements callout. If you’ve had the opportunity to work on special projects (like office moves, company events, or new system rollouts), you might want to consider creating a special subsection to highlight these accomplishments. You can see this in action in the example below.

Don’t forget to proofread. Some recruiters will automatically reject resumes with typos or mistakes. Don’t let that happen to you! Always give your resume one final look before you submit an application—even if you’re sure it’s flawless. Better yet, ask a friend, family member, or trusted colleague to proofread it for you.

New to the Admin World? Read This!

If you’re looking to land your first-ever administrative assistant job, you’re going to need a resume that captures your transferable skills and highlights your most relevant experience in a way that recruiters can easily understand. Don’t make them scour your resume in search of transferable experience—spell it out for them! Here’s how:

1. Use a Summary.

Summaries are a great way for new job seekers or career changers to explain how they see their seemingly unrelated experience will translate into a new role. As you write your own, be sure to play up your relevant soft skills, mention your most highly transferable experiences, clearly state your intentions, and try to keep it short and sweet (just a couple of lines). No sweat, right?

Let’s say you’re a recent graduate who’s worked summer jobs as a sales associate at a retail store and a front desk attendant at a local hotel. Here’s what your summary might look like: “Outgoing, organized, and detail-oriented recent graduate with two years of experience managing files, drafting correspondence, conducting internet research, and interacting with guests in the retail and hospitality space. An adaptable multitasker looking to blend customer-facing experience with office support skills in an entry-level administrative assistant role.”

2. Identify Your Transferable Skills

No matter what your past work experience looks like, I’ll bet you've had a fair amount of exposure to administrative work. Whether you’ve worked in retail or food service, spent a semester as a teacher’s assistant, taken on a leadership role with an on-campus club, or volunteered at your child’s school (just to name a few examples), chances are you’ve already performed at least a few admin-related duties. Skills like answering phones, greeting customers, taking orders, planning events, scheduling meetings, managing files, and creating PowerPoint presentations are all highly transferable. Before you sit down to write your resume, make a list of all your relevant skills.

3. Consider an alternative layout.

I know, I just said that recruiters tend to prefer a traditional reverse chronological format. But if you’re new to the workforce or have a less-than-cohesive work history, you might want to consider an alternative layout.

If this will be your first-ever office job and you don’t have much (or any!) directly relevant experience to speak of, a functional resume might be the way to go. Functional layouts allow you to keep the focus on your education and relevant skills (like making phone calls or organizing files), while taking the focus off your dates of employment or past job titles.

Fresh out of college? You might try a combination resume , which will enable you to highlight your relevant skills first in addition to featuring your education, relevant project work, and work experience (summer jobs, on-campus involvement, and volunteering all count!) to make the strongest case for your candidacy. You can read up on the merits of each option here .

Administrative Assistant Resume Example

While everyone’s resume will look a bit different, the below example should give you a feel for what a great administrative assistant resume looks like. You’ll notice that this hypothetical candidate has used dedicated subsections and compelling bullet points to incorporate details about the companies they’ve worked for, who they’ve supported, their specific job duties, their notable accomplishments, their technical skills, and their education. They’ve even managed to fit everything on a single page by condensing their less recent experience and focusing on what’s most relevant.

Download a sample administrative assistant resume

Administrative assistants are the backbone of an office, often managing multiple critical tasks throughout the day. And that’s something to brag about! Your administrative support experience is both valuable and essential, so why not celebrate all of the wonderful skills you’ve accumulated on your resume?

Top 10 Administrative Assistant Resume Summary Examples

Finding the right words to describe your qualifications in the administrative assistant resume summary can be challenging.

The following resume summary examples are designed to help you craft a powerful resume summary that clearly showcases your skills, experience, and value.

These examples will help you make a strong first impression with potential employers.

10 Summary Examples for Administrative Assistant Resume

Tips for Writing a Great Administrative Assistant Resume Summary Statement

• Be Concise and Specific : Your summary should be a brief yet comprehensive statement that highlights your experience and skills. Aim for 3-4 sentences.
• Highlight Key Skills : Mention your skills as an administrative assistant. These include organizational abilities, communication skills, and proficiency in office software.
• Showcase Experience : Include your years of experience in the role. Add any specialized experience that’s relevant to the job you’re applying for.
• Emphasize Achievements : Highlight any specific achievements or contributions that demonstrate your ability to excel in the role.
• Tailor to the Job Description : Customize your summary to align with the job description. Use keywords and phrases from the job posting.

Key Takeaways

A well-crafted resume summary statement can set you apart from other candidates. It briefly highlights your most relevant skills, experiences, and achievements. Remember to tailor your summary for each job application. Ensure it aligns closely with the job description. Highlight your unique qualifications.

Frequently Asked Questions (FAQs)

Your resume summary should highlight your most relevant skills, experience, and achievements. Mention your ability to handle administrative tasks, proficiency in office software, and any specific accomplishments demonstrating your value.

Aim for a concise and specific summary that is around 3-4 sentences. Make sure it’s brief yet comprehensive enough to provide a clear snapshot of your qualifications.

Tailor your resume summary to the job you’re applying for by using keywords from the job posting. Highlight your key skills, relevant experience, and any significant achievements that set you apart from other candidates.

Yes, customizing your resume summary for each job application increases your chances of standing out. Align your summary with the job description to show potential employers that you are a perfect fit for the role.

Avoid being too vague or using generic statements. Ensure your summary is not too lengthy and irrelevant to the job you’re applying for. Also, avoid listing skills or experience that you cannot provide evidence for if required.

• 12 Entry-Level Administrative Assistant Resume Summary Examples
• 5 Senior Administrative Assistant Resume Summary Examples
• Top 20 Administrative Assistant Resume Objective Examples
• Summary of Qualifications for Administrative Assistant Resume

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Administrative Assistant Resume [2024] - Guide & Examples

Like the look of Jeremy’s resume? Create your own professional administrative assistant in minutes with these easy-to-update templates here.

Administrative Assistant Resume Writing Guide

Administrative Assistant? Congrats – you’re a total office hero.

A recent survey of more than 600 managers in the U.S. and Canada revealed that administrative assistants save their managers eight hours of work time each week.

With this kind of impact, it’s no wonder that 75 percent of managers told that same survey the responsibilities of administrative assistants have increased in the past five years. 

The beauty of these roles is how they give you a chance to work with almost every part of a business and build relationships with colleagues across teams and departments. 

In many senses, they act as a career stepping stone within that company and beyond.

Sounds great right, but what exactly do administrative assistants do? 

• Doing administrative and clerical tasks (such as scanning or printing)
• Preparing and editing letters, reports, memos, and emails
• Running errands to the post office or supply store
• Arranging meetings, appointments, and executive travel
• Answering phone calls and taking messages
• Maintaining folders on servers
• Recording meeting minutes
• Liaising with teams and units
• Tracking petty cash
• Covering reception

You can use the list above to help you brainstorm duties and tasks for the Work Experiences section of your resume (more on that – and our tip to reframe tasks as achievements – soon). 

A great Administrative Assistant is a little like a Swiss Army Knife; able to solve a range of problems with the right tool at the right moment. 

Does that sound like you? 

If you need to create a modern and professional resume to showcase your skills for a role like this, this guide will take you through:

• How to present your contact information
• How to write a strong resume summary
• The 23 hard and soft skills hiring managers want
• Highlighting administrative assistant achievements

Let’s delve into why Jeremy’s resume works so well and how you can use the same features to make your own resume shine too. 

Looking for a resume example for a different position? Check out this list:

• Office Assistant Resume
• Executive Assistant Resume
• Consultant Resume
• Accountant Resume
• Bookkeeper Resume
• Business Analyst Resume
• Financial Analyst Resume
• Bank Teller Resume
• Banking Resume
• Career Change Resume

1. How to present your contact information

Let's get this out of the way quickly, because you know your own contact information better than we do. 

Include your email address, phone number, and location in the header of your resume. 

Drop the street address and city info, though. If you have a professional website, blog, or well-maintained LinkedIn profile, add them to showcase your skills and experience. 

2. How to Write a Strong Administrative Assistant Resume Summary 

Let’s start with a really important part of all resumes – the summary. 

Your summary is where you highlight your skills and how they can bring value to the employer. 

Let’s look at Jeremy’s resume. 

See how he describes himself as ‘technologically savvy’ and ‘goal-oriented?

This lets employers know he will be able to get up to speed quickly on any special technology they use and that he’s committed to getting tasks finished. 

Jeremy also writes that he’s ‘driven’, ‘motivated’ and ‘skilled in prioritizing tasks independently’. 

It’s great that he’s highlighted his ability to complete tasks without supervision, because administrative assistants are regularly delegated tasks by supervisors and managers across different teams. 

Above all, Jeremy’s summary is specific. 

If you compare the specific and vague summaries below, you can see immediately which one is more appealing. 

Emotionally intelligent and computer-savvy Administrative Assistant with an Associate’s degree in Business Administration. Strong interpersonal skills and a lifelong focus on supporting others and helping them shine.

Administrative Assistant seeking to use her skills and experience to benefit an organization that is making the world a better place.

Check out our writing a resume summary guide , if you want more help with this part.

3. The 23 Hard and Soft Skills That Hiring Managers Want

What about your skills?

Our editor has three different Skills sections to choose from: Skills, Hard (Technical) Skills, and Soft Skills. 

Note: By clicking on Layout in the top menu, you can choose the “ Custom Layout ” and have a drag & drop feature to adjust the sections as you need.

It’s best to include a general Skills section and then choose between Hard or Soft Skills based on the needs of the job. 

Administrative assistants need a lot of soft skills to shine in these roles. Here’s some that you may want to highlight on your own resume. 

• Microsoft Word, Excel, Outlook, Powerpoint, SharePoint
• Database management
• Calendar management
• Quickbooks and Xero
• Proficiency with photocopiers, scanners, and projectors
• Accurate data entry
• Inventory and supply management
• Editing and Proofreading
• Billing and record-keeping
• Business Knowledge
• Communication (written and verbal)
• Prioritization and problem-solving
• Organization and planning
• Research and analysis
• Attention to detail
• Customer service
• Phone Etiquette
• Emotional Intelligence
• Responsibility
• Teamwork and delegation
• Management and training
• Flexibility and efficiency

4. Highlighting Administrative Assistant Achievements

When you're customizing your resume to best fit a company and its job advertisement, it can become easy to slip into using the listed tasks and responsibilities to summarise your own past duties. Avoid this – because it’s a missed opportunity. 

Think of your work experience section as less of a list of ‘things you did’ for a past employer and more like a summary of your biggest achievements and contributions while at that employer. 

Look at how Jeremy does this.  

He highlights how he managed a senior HR director’s schedule, planned company events, and even designed surveys while he was working at Melmark. 

Note: If you are looking for inspiration or need help, you can click on “ Tips ” in the left menu of our editor.

Here’s some better (and bad) examples to help you craft your own:

• Developed policies that saved the company 500 hours a year.
• Trained two interns in office tasks which later became full-time employees.
• Maintained appointment calendar for 12 conference rooms.
• Unlocked the office each morning.
• Made travel arrangements.
• Wrote letters and emails.

Ready to create your administrative assistant resume now? 

Suggested reading:

• Best Skills to Put on a Resume
• How to Optimize your LinkedIn Profile to Complement Your Resume
• How to Start a Cover Letter - 4 Tips for the Perfect Opening

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Administrative Assistant job description

An Administrative Assistant is a supportive role in an office. They are responsible for managing and distributing information among their co-workers, answering phones, and doing other administrative work.

Thanos was COO at Workable. He writes about data protection and compliance. Formerly with IBM and Accenture.

Refreshed on

January 18, 2022

Reviewed by

Eftychia Karavelaki

Senior Recruitment Manager

Administrative Assistant responsibilities include:

• Handling administrative requests and queries from senior managers
• Organizing and scheduling appointments with admin software
• Planning meetings and taking detailed minutes

Want to generate a unique job description?

Looking for a job.

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

What does an Administrative Assistant do?

Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we’d like to meet you.

Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements and skills

• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Post this Administrative Assistant job to over 200 job boards at once.

Frequently asked questions, related job descriptions.

• Office Manager job description
• Administration Manager job description
• Administrative Coordinator job description
• Managing Director job description

Related Interview Questions

• Administrative Assistant interview questions and answers
• Office Manager interview questions and answers
• Administration Manager interview questions and answers

Related Topics

• How to Hire: 5 tips for hiring an administrative assistant

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Office Administrative Assistant Resume: Job Description, Sample & Guide

Create a standout office administrative assistant resume with our online platform. browse professional templates for all levels and specialties. land your dream role today.

Are you looking for a job as an office administrative assistant? Our resume example article provides a comprehensive guide to help you create a standout resume. As an office administrative assistant, you play a crucial role in ensuring the smooth running of the office. This article includes a sample resume and useful tips to help you highlight your administrative skills and experience effectively. Use our resume example to land the office administrative assistant role you desire.

We will cover:

• How to write a resume , no matter your industry or job title.
• What to put on a resume to stand out.
• The top skills employers from every industry want to see.
• How to build a resume fast with our professional Resume Builder .
• Why you should use a resume template

What does an Office Administrative Assistant do?

• Answer and direct phone calls
• Organize and schedule appointments
• Write and distribute emails, memos, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
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What are some responsibilities of an Office Administrative Assistant?

• Manage and maintain office supplies and equipment
• Organize and schedule appointments and meetings
• Produce and distribute correspondence, memos, letters, faxes and forms
• Act as the point of contact for internal and external clients

Sample Office Administrative Assistant Resume for Inspiration

Personal Details:

• Name: Jane Smith
• Email: [email protected]
• Phone: 123-456-7890
• Address: 123 Main St, City, State, ZIP

Jane Smith is an experienced Office Administrative Assistant with a strong attention to detail and excellent organizational skills. She has a proven track record of effectively managing office operations and providing administrative support to senior management.

Work Experience:

• Managed office supplies and inventory, ensuring availability of necessary items at all times
• Scheduled and coordinated meetings, conferences, and travel arrangements for senior management
• Provided general administrative support such as data entry, filing, and managing correspondence
• Oversaw daily office operations, including managing incoming calls, emails, and mail
• Assisted with the onboarding process for new employees and maintained employee records
• Supported the planning and execution of office events and functions
• Bachelor's Degree in Business Administration, University of ABC (2015)
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent communication and interpersonal skills
• Strong organizational and time management abilities
• Ability to multitask and prioritize tasks effectively

Certifications:

• Certified Administrative Professional (CAP)
• Fluent in English and Spanish

Resume tips for Office Administrative Assistant

Creating a perfect, career-launching resume is no easy task. Following general writing rules can help, but it is also smart to get advice tailored to your specific job search. When you’re new to the employment world, you need Office Administrative Assistant resume tips. We collected the best tips from seasoned Office Administrative Assistant - Check out their advice to not only make your writing process easier but also increase your chances of creating a resume that piques the interest of prospective employers.

• Highlight your relevant skills and experience
• Include specific examples of your administrative duties
• Showcase your ability to multitask and prioritize tasks
• Use numbers and metrics to demonstrate your impact on previous employers
• Emphasize your knowledge of office software and technology

Office Administrative Assistant Resume Summary Examples

A summary or objective on an Office Administrative Assistant resume is important because it provides a brief overview of your skills, experience, and career goals. It allows hiring managers to quickly understand what you can bring to the role and how you can contribute to the organization. Additionally, a well-crafted summary or objective can grab the attention of potential employers and make them want to learn more about you. For Example:

• Highly organized and detail-oriented administrative professional with 5+ years of experience in supporting office operations and executive teams.
• Proficient in managing calendars, scheduling meetings, and handling travel arrangements to ensure efficient office workflow.
• Skilled in using MS Office Suite and handling general office duties, such as data entry, filing, and coordinating office supplies.
• Strong communication and interpersonal skills, with the ability to effectively liaise with clients, vendors, and internal staff members.
• Demonstrated ability to prioritize tasks, multi-task, and handle confidential information in a fast-paced office environment.

Build a Strong Experience Section for Your Office Administrative Assistant Resume

Building a strong experience section for an office administrative assistant resume is essential as it showcases the candidate's relevant skills, knowledge, and achievements. It provides potential employers with a clear understanding of the candidate's capabilities and suitability for the role. A strong experience section can demonstrate the candidate's ability to handle various administrative tasks efficiently, manage schedules, and communicate effectively, increasing their chances of securing an interview and ultimately landing the job. For Example:

• Managed office supplies inventory and placed orders as needed
• Handled incoming and outgoing correspondence, including emails and phone calls
• Assisted with scheduling appointments and meetings for the office staff
• Maintained and organized filing systems for easy access to important documents
• Coordinated travel arrangements for company executives and staff
• Prepared reports, spreadsheets, and presentations for team meetings
• Assisted in the planning and execution of office events and functions
• Managed office equipment, including troubleshooting and coordinating repairs
• Provided administrative support to various departments within the organization
• Assisted with the onboarding and training of new office staff members

Office Administrative Assistant resume education example

Office Administrative Assistants typically need a high school diploma or equivalent. Some employers may prefer candidates with a post-secondary certificate or associate's degree in office administration or a related field. Courses in computer skills, office management, and business communication can also be beneficial. Strong organizational, communication, and computer skills are important for success in this role. Here is an example of an experience listing suitable for a Office Administrative Assistant resume:

• Bachelor’s degree in Business Administration
• Associate’s degree in Office Management
• Certification in Microsoft Office Suite

Office Administrative Assistant Skills for a Resume

It is important to add skills for an Office Administrative Assistant resume as it helps showcase the candidate's qualifications and capabilities. These skills demonstrate the candidate's ability to effectively manage office tasks, communicate with colleagues and clients, and efficiently handle administrative duties. Including relevant skills also increases the chances of being noticed by employers and improves the candidate's overall marketability. Soft Skills:

• Organization
• Communication
• Time Management
• Adaptability
• Problem-Solving
• Customer Service
• Attention to Detail
• Multi-tasking
• Dependability
• Microsoft Office Proficiency
• Data Entry Accuracy
• Report Generation
• Calendar Management
• Record Keeping
• Database Management
• Spreadsheets
• Meeting Coordination
• Office Equipment Operation
• Travel Arrangements

Common Mistakes to Avoid When Writing an Office Administrative Assistant Resume

In this competitive job market, employers receive an average of 180 applications for each open position. To process these resumes, companies often rely on automated applicant tracking systems, which can sift through resumes and eliminate the least qualified applicants. If your resume is among the few that make it past these bots, it must still impress the recruiter or hiring manager. With so many applications coming in, recruiters typically give each resume only 5 seconds of their attention before deciding whether to discard it. Considering this, it's best to avoid including any distracting information on your application that could cause it to be thrown away. To help make sure your resume stands out, review the list below of what you should not include on your job application.

• Not including a cover letter. A cover letter is a great way to explain why you are the best candidate for the job and why you want the position.
• Using too much jargon. Hiring managers do not want to read a resume full of technical terms that they do not understand.
• Omitting important details. Make sure to include your contact information, educational background, job history, and any relevant skills and experiences.
• Using a generic template. Take the time to customize your resume to the job you are applying for. This will show the employer that you are serious about the position.
• Spelling and grammar errors. Always double-check your resume for typos, spelling mistakes, and grammar errors.
• Focusing too much on duties. Make sure to include accomplishments and successes to show the employer that you are a great candidate.
• Including personal information. Avoid including any personal information such as age, marital status, or religious beliefs.

Key takeaways for a Office Administrative Assistant resume

• Strong organizational and multitasking skills
• Proficient in Microsoft Office suite
• Excellent communication and interpersonal abilities
• Experience in office management and administrative support
• Ability to prioritize and handle multiple tasks efficiently
• Detail-oriented and capable of handling sensitive information
• Proactive problem solver and team player
• Familiarity with office equipment and technology
• Ability to handle confidential information with discretion

Administrative Assistant Job Description [With Examples]

Updated: May 31, 2022, 4:12pm

Table of Contents

What does an administrative assistant do, administrative assistant job description example, how to write job description for an administrative assistant, administrative assistant job description examples, frequently asked questions.

An administrative assistant (AA) provides general office support for individuals and/or teams within a business. But not all roles are identical, even if many of the current administrative assistant job descriptions that you’d find on the web look the same. The meaning of “general office support” can vary from business to business, and variables such as how they click with the team that they support, the company culture and the general work environment make each position unique.

Thus, it’s very important that you nail your administrative job description. Doing so can help you find and hire the right person quickly, cutting the time and costs to fill the job, and providing your team with the support they need to be productive.

Administrative assistants handle general office tasks and administrative duties, such as directing communications between colleagues and customers, organizing schedules and events, entering data, bookkeeping, maintaining office equipment and so on. An effective AA enables teams to be focused on their goals and prepared for anything that comes their way. It is a vital role, especially for teams and individuals that have a lot of plates in the air at all times.

Job Title: Administrative Assistant for [Company Name]

[Company Name] is more than a sports outfit retailer. It explores potential and eliminates boundaries to a healthy and relaxed life. The company seeks someone ready to improve the client experience by ensuring their fitness or relaxation journey flows seamlessly from day to day.

Offering a starting wage of $25.00 per hour, [Company Name] seeks a part-time administrative assistant who will grow with the company and enjoy benefits like a generous rewards package, a 30% discount on purchases and health insurance .

Administrative Assistant Duties & Responsibilities

• Greet clients and make them feel comfortable, both in person and over the phone
• Manage the schedule for fitness classes and therapy sessions
• Provide recommendations according to customer needs or preferences
• Provide essential details to potential clients, such as class or membership pricing
• Maintain front desk and verify that orders are placed as necessary to ensure necessary supplies are available at all times
• Direct clients to the appropriate departments for classes, therapy, or one-on-one training
• Ensure client records are up to date
• Alert the management of potential security issues

Education and Experience Requirements

• High school diploma
• Two years working in the service or administrative industry preferred

Required Skills

• Self-motivated, highly organized and detail-oriented
• Verbal and written communication skills
• Basic math and accounting skills

Preferred Skills

• Experience operating a cash register (as needed)
• Critical thinking, evaluation and analytical skills

If you meet the above requirements and would love to join us, please submit your application.

Application closes by the end of the month.

An administrative assistant job description describes both the employer and the job, in addition to defining a highly-qualified candidate. It should be descriptive and informative, and filter for candidates who can and want to do the job.

If the job responsibilities and qualifications sections are unclear, then you will attract unqualified candidates and repel the ideal ones. A poor job description can also increase turnover, as employees will leave if you sell them on one job and give them something other than what was described.

Your job description should include a short, informative job brief, followed by a descriptive list of responsibilities and qualifications (both required and preferred). Lastly, don’t forget to add any legally required language.

A job brief provides job seekers with top-level details about the job, and a sample of the duties and expectations that come with it. Here is where you will list the title of the job, who the AA reports to, day-to-day responsibilities, skills and qualifications, location (hybrid, remote or in person), travel requirements and other unique details about the job.

For those who do offer remote work, you should mention the number of days workers are expected to work at home versus in the office.

Responsibilities

The job responsibilities section should provide candidates with a thorough list of duties that they are expected to complete. Something simple such as “provides administrative support” can be interpreted in many ways. But “provides administrative support, such as entering data into the CRM, copying contracts and keeping meeting notes” doesn’t leave a lot of room for the imagination. Candidates don’t have to wonder if this job is right for them.

Here are examples of common responsibilities for administrative assistants:

• Maintain, organize and order general office supplies, including paper, pens, ink/toner, etc., to ensure teams have everything they need to succeed
• Greet and sign in visitors, guide them to the appropriate location and make them feel at home
• Manage and organize the team schedule using Google Calendar
• Book travel arrangements for executive staff
• Keep detailed meeting notes
• Answer and direct phone calls

Skills and Qualifications

The goal of your skills and qualifications sections is to filter for the candidates with most, if not all, of the skills and qualifications that are required to do the job. It needs to be thorough, with little room for interpretation; someone should be able to determine quickly if they are qualified for the job. You should limit this section to only the skills and qualifications that are relevant to the job because a long list can be intimidating and steer good candidates away.

• High school diploma or equivalent
• Valid driver’s license and passport
• X years experience as an executive-level administrative assistant in the [industry of choice]
• Experience working with multi-function printers, including the ability to scan documents and send them as an email attachment, configure copy settings and perform light maintenance tasks such as replacing toner cartridges
• Experience with office productivity suites such as Microsoft 365 and Google Workspace
• Experience with CRM platforms such as Salesforce
• Strong multitasking and organizational skills

Preferred Qualifications

It’s important to distinguish between what skills and qualifications applicants are required to have, and those that are nice to have. If you group them together, an otherwise qualified applicant might think they are unqualified and forgo submitting their application.

• Types at least 65 words per minute
• Bachelor’s degree in finance, business administration or equivalent
• Multilingual candidates preferred
• Prior experience as an administrative assistant is a plus

Other elements that you want to feature in the job description include details about compensation and benefits, how and where to apply and what supporting documentation to attach. You should also add some details about the company. Depending on your geography, you may need to add an equal opportunity employer statement and other legal details that are required by governments.

Administrative assistant roles entail so many little tasks that you’re bound to forget a few when you sit down to write your own AA job description. It helps to start the process by looking at existing listings, especially those from businesses that are similar in size or play in the same space as yours. Here are some examples to inspire you.

Example 1. Sales Administrative Assistant at Davidson’s

Job descriptions are about attracting attention and filtering for desired candidates. In this case, Davidson’s listing achieves both of these goals with one question, right off the bat. The question is engaging, and encourages readers with desired traits to continue reading. Those without attention to detail aren’t likely to apply to a job that asks for attention to detail in the first sentence.

Description

Do you have a keen attention to detail and desire to be a part of a fast-growing and dynamic industry? If so, we encourage you to explore joining our team where you will receive excellent compensation and a comprehensive benefits package.

Davidson’s is a 90 years young innovative leader in distribution recognized for our excellence in customer service, product offerings, and financial stability.

Sales Administrative Assistant Position Overview

Davidson’s is currently seeking a full-time, in-house, Sales Administrative Assistant to join our Sales Administration Department and hardworking team in Prescott, Arizona or Chapin, South Carolina!

Sales Administrative Assistant Responsibilities:

• Coordinating team input on various deadlines for specific projects
• Proofing and tracking of manufacturer programs and promotions
• Creating, running, and troubleshooting various reports and data sets
• Handling customer service calls and feedback responses
• Recording and documenting procedures

Example 2. Administrative Assistant at CitiBank

The first thing that CitiBank does in this description is describe the role it is trying to fill, and the top-level tasks that the candidate would be responsible for. Right away, the candidate must consider if this job is right for them. Someone who isn’t interested in managing calendars and appointments isn’t going to pursue this job. Those who are interested, however, will read on. In other words, only people who can and want to do the job will apply.

The Administrative Assistant provides support to another individual or group of individuals by handling correspondence, managing clendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

Example 3. Receptionist/Administrative Assistant at Mercury Systems

A thorough, informative responsibilities section can make a huge difference in your retention rates. Mercury Systems does an excellent job of describing each responsibility in detail. It doesn’t just say that candidates will have to manage supplies; instead, it provides a detailed explanation of what managing the office supply inventory entails.

You are responsible for:

• Answering phone calls and directing the caller to the appropriate personnel, department, or voicemail to ensure all calls are addressed
• Welcoming on-site visitors, determining the nature of business, and notifying visitors to appropriate personnel to ensure good customer service
• Providing callers with basic information such as company address, directions to company location, company fax numbers, company website and other related information
• Maintaining office supply inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies to ensure supplies are available and organized at all times
• Maintaining office equipment by troubleshooting malfunctions, calling for and expediting repairs to ensure equipment are operational
• Assisting in generating requisitions for non-production materials in support of Engineering, Operations and Facility requirements

What are the top skills of an administrative assistant?

First and foremost, an administrative assistant has to be a highly organized task-master. AAs spend a lot of time in the background orchestrating several moving parts at a time, making sure that meetings start on time, that everyone has everything they need to succeed and keeping the team pointed in the right direction.

Where should I post my job listing?

The best job listing site is a function of the position you’re trying to fill, your recruitment budget and other factors. Employers seeking AAs will have their best luck on Monster and Indeed, which are very good platforms for placing nonspecialized jobs.

How much does it cost to post a job on Indeed?

It doesn’t cost any money to post a job on Indeed , regardless of if it gets filled or not. However, free posts aren’t as visible for as long. If you choose to use sponsored posts , it can cost as little as $5 a day.

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Lee Davis is a tech analyst who has been covering the document imaging industry for over five years. Currently, Lee is the Associate Director of Software and Scanners at Keypoint Intelligence, where he is responsible for maintaining coverage of document imaging software and office scanning technology. Lee also contributes editorial content centered on news and trends in the document imaging industry.

Cassie is a deputy editor collaborating with teams around the world while living in the beautiful hills of Kentucky. Focusing on bringing growth to small businesses, she is passionate about economic development and has held positions on the boards of directors of two non-profit organizations seeking to revitalize her former railroad town. Prior to joining the team at Forbes Advisor, Cassie was a content operations manager and copywriting manager.

5 Office Administrator Resume Examples for Your 2024 Job Search

Office Administrators are highly organized and have a knack for problem solving. As an Office Administrator, your resume should be just like your work - organized, efficient, and tailored to the needs of the employer. In this guide, we'll review X Office Administrator resume examples to help you get the job you want in 2023.

Resume Examples

Resume guidance.

• High Level Resume Tips
• Must-Have Information
• Why Resume Headlines & Titles are Important
• Writing an Exceptional Resume Summary
• How to Impress with Your Work Experience
• Top Skills & Keywords
• Go Above & Beyond with a Cover Letter
• Resume FAQs
• Related Resumes

Common Responsibilities Listed on Office Administrator Resumes:

• Maintain office supplies and equipment, including ordering and stocking
• Greet and direct visitors
• Answer and direct incoming phone calls
• Manage incoming and outgoing mail
• Prepare and submit expense reports
• Schedule and coordinate meetings and appointments
• Create and maintain filing systems
• Prepare documents and presentations
• Assist with special projects as needed
• Monitor and order office supplies
• Manage office budget and reconcile invoices
• Develop and implement office policies and procedures

You can use the examples above as a starting point to help you brainstorm tasks, accomplishments for your work experience section.

Office Administrator Resume Example:

• Developed and implemented a new filing system, resulting in a 30% reduction in time spent searching for documents and improving overall office efficiency.
• Created and delivered a training program for new employees on office policies and procedures, resulting in a 25% decrease in onboarding time and an increase in employee satisfaction.
• Managed the office budget and reconciled invoices, saving the company $10,000 annually through negotiating better rates with vendors and identifying cost-saving opportunities.
• Successfully planned and executed a company-wide event, coordinating with vendors and stakeholders to ensure a seamless experience for attendees and resulting in a 15% increase in employee engagement.
• Implemented a new system for tracking office supplies and equipment, reducing waste and saving the company $5,000 annually.
• Developed and maintained relationships with key stakeholders, including clients and vendors, resulting in improved communication and a 20% increase in business opportunities.
• Managed the scheduling and coordination of meetings and appointments for a team of 20, resulting in a 40% increase in productivity and a 25% decrease in scheduling conflicts.
• Created and delivered presentations for senior leadership, resulting in a 10% increase in funding for office initiatives.
• Developed and implemented new office policies and procedures, resulting in a 20% increase in efficiency and a 15% decrease in errors.
• Time management
• Organizational skills
• Budget management
• Vendor negotiation
• Process improvement
• Training and onboarding
• Event planning
• Inventory management
• Relationship building
• Scheduling and coordination
• Presentation skills
• Policy development
• Problem-solving
• Attention to detail
• Communication skills

Dental Office Administrator Resume Example:

• Implemented a patient scheduling system that reduced appointment wait times by 20% and improved overall patient satisfaction scores by 15%.
• Streamlined the insurance claims process, resulting in a 25% decrease in claim denials and a 10% increase in reimbursement rates.
• Trained and mentored new staff members, leading to a 30% decrease in billing errors and an improvement in team productivity by 20%.
• Developed and implemented a patient communication strategy, resulting in a 15% increase in appointment confirmations and a 10% decrease in no-show rates.
• Managed accounts receivable effectively, reducing outstanding balances by 20% and improving cash flow for the dental practice.
• Collaborated with dental providers and specialists to coordinate patient referrals, resulting in a 25% increase in patient satisfaction and improved continuity of care.
• Ensured compliance with HIPAA regulations by implementing updated privacy policies and procedures, resulting in a successful audit with no violations.
• Optimized office supply inventory management, reducing costs by 15% and ensuring adequate supplies for daily operations.
• Developed and executed marketing campaigns to attract new patients, resulting in a 10% increase in new patient appointments and practice growth.
• Patient scheduling and coordination
• Insurance claims processing
• Staff training and mentoring
• Accounts receivable management
• Patient communication strategies
• Collaboration with dental providers and specialists
• Compliance with HIPAA regulations
• Office supply inventory management
• Marketing and promotion strategies
• Patient satisfaction improvement
• Continuity of care coordination
• Privacy policy implementation
• Cost reduction and budget management
• Practice growth strategies
• Team productivity improvement
• Patient referral coordination
• Audit preparation and management
• New patient acquisition strategies
• Effective cash flow management
• Billing and coding accuracy.

Entry Level Office Administrator Resume Example:

• Implemented a new office supply management system, resulting in a 20% reduction in supply costs and improved efficiency in ordering and tracking materials.
• Streamlined the office filing system by digitizing documents and implementing a database, reducing retrieval time by 30% and improving overall organization.
• Assisted in coordinating and scheduling meetings for a team of executives, ensuring timely and efficient communication and increasing productivity.
• Managed the office calendar and coordinated travel arrangements for a team of 20 employees, resulting in seamless scheduling and reduced travel expenses.
• Provided exceptional customer service and support to clients, resulting in a 95% customer satisfaction rating and increased client retention.
• Assisted in planning and coordinating company events, including annual conferences and team-building activities, fostering a positive and engaging work environment.
• Maintained and updated the office database, ensuring accurate and up-to-date information for all employees and clients.
• Provided administrative support to the HR department, including assisting with onboarding new employees and maintaining employee records, resulting in improved efficiency and accuracy in HR processes.
• Monitored and responded to emails and inquiries in a timely manner, ensuring effective communication and customer satisfaction.
• Proficiency in office management software (MS Office, Google Suite)
• Excellent organizational and time management skills
• Strong communication and interpersonal skills
• Ability to multitask and prioritize work
• Attention to detail and problem-solving skills
• Experience with office equipment (printers, fax machines)
• Knowledge of office procedures and protocols
• Ability to manage and maintain databases
• Customer service skills
• Ability to coordinate and schedule meetings
• Experience in managing office supplies and inventory
• Ability to assist in event planning and coordination
• Proficiency in managing office calendar and coordinating travel arrangements
• Experience in providing administrative support to HR department
• Ability to handle confidential information
• Ability to work independently and as part of a team
• Ability to adapt to new technologies and tools
• Strong written and verbal communication skills
• Ability to handle customer inquiries and complaints effectively
• Experience in digitizing documents and implementing databases
• Ability to work under pressure and meet deadlines.

Front Office Administrator Resume Example:

• Implemented a new appointment scheduling system, resulting in a 30% reduction in scheduling errors and improved efficiency in managing client appointments.
• Collaborated with the HR department to streamline the onboarding process for new employees, reducing the onboarding time by 20% and ensuring a smooth transition for new hires.
• Developed and implemented a customer feedback system, resulting in a 15% increase in customer satisfaction ratings and improved overall customer service.
• Managed the front desk operations for a high-traffic office, handling an average of 100+ calls per day and providing exceptional customer service to clients and visitors.
• Revamped the office supply management system, reducing costs by 10% through strategic vendor negotiations and implementing inventory tracking procedures.
• Coordinated and executed a successful office relocation project, ensuring minimal disruption to daily operations and receiving positive feedback from staff and management.
• Implemented a digital filing system, resulting in a 50% reduction in paper usage and improved accessibility to important documents.
• Developed and implemented a comprehensive training program for new front office staff, resulting in a 25% decrease in training time and improved consistency in customer service delivery.
• Streamlined the travel booking process, resulting in a 20% reduction in travel expenses and improved efficiency in coordinating travel arrangements for staff members.
• Excellent organizational skills
• Proficiency in appointment scheduling systems
• Ability to streamline and improve processes
• Strong collaboration and team coordination skills
• Experience in HR procedures, particularly onboarding
• Customer service expertise
• Proficiency in managing high-traffic front desk operations
• Exceptional telephone etiquette
• Office supply management skills
• Vendor negotiation skills
• Project management skills, particularly in office relocation
• Proficiency in digital filing systems
• Ability to develop and implement training programs
• Travel coordination and expense reduction skills
• Proficiency in customer feedback systems
• Ability to handle multiple tasks and prioritize effectively
• Strong communication skills
• Proficiency in using office software and digital tools
• Ability to work under pressure in a fast-paced environment
• Attention to detail.

Senior Office Administrator Resume Example:

• Implemented a new office management system, resulting in a 30% increase in efficiency and a 20% reduction in administrative errors.
• Developed and implemented standardized office policies and procedures, resulting in improved organization and consistency across departments.
• Streamlined the office supply ordering process, reducing costs by 15% and ensuring adequate supplies were always available.
• Managed the successful relocation of the office, coordinating with vendors and staff to minimize downtime and ensure a smooth transition.
• Implemented a digital filing system, reducing paper usage by 50% and improving accessibility and searchability of documents.
• Developed and delivered training programs for staff on office procedures and software applications, resulting in increased productivity and proficiency.
• Implemented a new scheduling system, reducing conflicts and improving efficiency by 25%.
• Developed and maintained a comprehensive filing system, resulting in improved document retrieval and reduced search time by 30%.
• Collaborated with external vendors to negotiate contracts and secure cost savings of 10% on office supplies and services.
• Office management
• Policy development and implementation
• Cost reduction strategies
• Vendor management and negotiation
• Office relocation coordination
• Digital filing systems
• Staff training and development
• Scheduling and calendar management
• Document management
• Contract negotiation
• Efficiency optimization
• Supply chain management
• Software application proficiency
• Cross-departmental coordination
• Project management
• Strategic planning
• Leadership and team management
• Adaptability
• Decision-making skills

High Level Resume Tips for Office Administrators:

Must-have information for a office administrator resume:.

Here are the essential sections that should exist in an Office Administrator resume:

• Contact Information
• Resume Headline
• Resume Summary or Objective
• Work Experience & Achievements
• Skills & Competencies

Additionally, if you're eager to make an impression and gain an edge over other Office Administrator candidates, you may want to consider adding in these sections:

• Certifications/Training

Let's start with resume headlines.

Why Resume Headlines & Titles are Important for Office Administrators:

Office administrator resume headline examples:, strong headlines.

• Highly organized Office Administrator with 5+ years of experience streamlining operations and improving efficiency in fast-paced environments
• Detail-oriented Office Administrator with expertise in managing calendars, scheduling appointments, and coordinating meetings for executive-level staff
• Proactive Office Administrator with a proven track record of implementing cost-saving measures and optimizing office procedures to increase productivity

Why these are strong:

• These resume headlines are impactful for Office Administrators as they highlight key skills and accomplishments that are relevant to their roles. The first headline emphasizes the candidate's ability to streamline operations and improve efficiency, which is crucial in fast-paced environments. The second headline showcases their expertise in managing calendars and coordinating meetings for executive-level staff, which is a highly sought-after skill in this profession. Finally, the third headline highlights the candidate's proactive approach to office administration, with a focus on implementing cost-saving measures and optimizing procedures to increase productivity, which are all important factors that hiring managers look for in Office Administrators.

Weak Headlines

• Office Administrator with Strong Organizational Skills
• Experienced Office Administrator with Knowledge of Microsoft Office
• Detail-Oriented Office Administrator with Excellent Communication Skills

Why these are weak:

• These resume headlines need improvement for Office Administrators as they lack specificity and fail to highlight any unique value or accomplishments that the candidates bring to the table. The first headline mentions strong organizational skills, but doesn't provide any context or examples of how the candidate has demonstrated this skill. The second headline mentions knowledge of Microsoft Office, but this is a basic requirement for most office administrator roles and doesn't differentiate the candidate from other applicants. The third headline mentions excellent communication skills, but doesn't provide any examples or measurable achievements that could strengthen the candidate's profile.

Writing an Exceptional Office Administrator Resume Summary:

Office administrator resume summary examples:, strong summaries.

• Highly organized Office Administrator with 5 years of experience managing administrative tasks, scheduling appointments, and coordinating meetings. Skilled in managing multiple projects simultaneously, ensuring timely completion of tasks, and maintaining accurate records. Adept at fostering positive relationships with clients and colleagues, resulting in a 25% increase in client satisfaction ratings.
• Detail-oriented Office Administrator with 7 years of experience in managing office operations, including budgeting, procurement, and inventory management. Proficient in using Microsoft Office Suite and QuickBooks to streamline administrative processes and improve efficiency. Successfully implemented cost-saving measures, resulting in a 15% reduction in office expenses.
• Proactive Office Administrator with 3 years of experience in providing administrative support to senior executives. Skilled in managing complex calendars, arranging travel, and preparing reports and presentations. Demonstrated ability to anticipate needs and proactively address issues, resulting in a 30% increase in productivity.
• These resume summaries are strong for Office Administrators as they highlight the candidates' key skills, experience, and accomplishments in managing administrative tasks, office operations, and executive support. The summaries also showcase the candidates' ability to improve efficiency, reduce costs, and increase productivity, making them highly appealing to potential employers.

Weak Summaries

• Office Administrator with experience in managing office operations and providing administrative support, seeking a new opportunity to utilize my skills and contribute to a successful team.
• Experienced Office Administrator skilled in Microsoft Office and customer service, with a background in various industries, looking to leverage my expertise to support a growing organization.
• Office Administrator with a focus on organization and communication, committed to ensuring smooth office operations and providing excellent customer service.
• These resume summaries need improvement for Office Administrators as they remain too general and don't effectively showcase the candidates' unique value or accomplishments. The first summary provides only a general overview of the candidate's experience, without mentioning any specific achievements or skills. The second summary, though longer, still lacks concrete examples of how the candidate's expertise in Microsoft Office or customer service has contributed to the success of previous organizations. The third summary mentions a focus on organization and communication, but doesn't provide any quantifiable results or details on the candidate's successes in implementing these skills, which would make their profile more compelling to potential employers.

Resume Objective Examples for Office Administrators:

Strong objectives.

• Diligent and organized Office Administrator with a strong background in managing schedules, coordinating meetings, and maintaining accurate records, seeking an entry-level position to utilize my skills in providing administrative support and contributing to the smooth operation of a busy office environment.
• Recent college graduate with a degree in Business Administration and a focus on Office Management, seeking an Office Administrator position to apply my knowledge of office procedures, customer service, and project management to support the success of a growing organization.
• Goal-oriented and proactive professional with several years of experience in office administration, seeking a challenging Office Administrator position to leverage my skills in managing budgets, supervising staff, and implementing efficient processes to enhance productivity and drive business growth.
• These resume objectives are strong for up and coming Office Administrators because they showcase the candidates' relevant skills, education, and experience, while also highlighting their eagerness to learn and contribute to the success of the organization. The first objective emphasizes the candidate's organizational skills and ability to provide administrative support, which are important attributes for an Office Administrator. The second objective showcases the candidate's educational background and knowledge of office procedures, demonstrating a strong foundation for success in the role. Lastly, the third objective highlights the candidate's experience in office administration and their ability to manage budgets and staff, making them a promising fit for an Office Administrator position where they can further develop their skills and contribute to the company's growth.

Weak Objectives

• Seeking an Office Administrator position where I can utilize my skills and gain experience in a professional environment.
• Recent graduate with a degree in Business Administration seeking an entry-level Office Administrator role to kickstart my career.
• Office Administrator with some experience in administrative tasks and customer service seeking a new opportunity to grow and develop my skills.
• These objective examples are weak because they lack specificity and fail to highlight the candidate's unique skills and qualifications. The first objective is too generic and doesn't provide any information about the candidate's background or relevant experience. The second objective only mentions the candidate's degree and doesn't elaborate on any relevant skills or achievements. The third objective mentions some experience but doesn't provide any specific examples of tasks or responsibilities the candidate has handled. Overall, these objectives need improvement to effectively showcase the candidate's value and stand out to potential employers.

Write a More Targeted Resume with AI

Speed up your resume creation process with the resume builder . generate tailored resume summaries in seconds., how to impress with your office administrator work experience:, best practices for your work experience section:.

• Highlight your ability to manage multiple tasks and projects simultaneously, while ensuring deadlines are met.
• Showcase your proficiency in office software and tools such as Microsoft Office, Google Suite, and project management software.
• Emphasize your experience in managing calendars, scheduling appointments, and coordinating meetings.
• Demonstrate your ability to maintain accurate records, manage budgets, and process invoices.
• Highlight your communication skills, both written and verbal, and your ability to interact with clients, vendors, and colleagues.
• Mention any experience you have in managing office supplies, equipment, and facilities.
• Showcase your problem-solving skills and ability to handle unexpected situations.
• Lastly, ensure that your language is clear, concise, and free of jargon, and that you use action verbs to describe your accomplishments.

Example Work Experiences for Office Administrators:

Strong experiences.

Coordinated and executed all administrative tasks for a team of 20, including scheduling meetings, managing calendars, and arranging travel, resulting in a 95% satisfaction rate from team members.

Developed and implemented new office procedures and policies, resulting in a 30% increase in efficiency and a 20% reduction in errors.

Managed the procurement process for office supplies and equipment, negotiating with vendors and reducing costs by 15%.

Led the planning and execution of company events, including holiday parties and team-building activities, resulting in a 100% participation rate and positive feedback from employees.

Maintained and updated company databases and records, ensuring accuracy and compliance with company policies and regulations.

Provided exceptional customer service to clients and visitors, managing incoming calls and emails and resolving issues in a timely and professional manner.

• These work experiences are strong because they demonstrate a range of skills and responsibilities that are essential for Office Administrators, including organization, communication, and problem-solving. The use of specific metrics and outcomes also highlights the candidate's ability to deliver results and improve processes, which are highly valued by hiring managers. Overall, these experiences showcase the candidate's ability to effectively manage administrative tasks and support the smooth operation of the office.

Weak Experiences

Managed the front desk, answering phone calls and greeting visitors.

Assisted with scheduling appointments and meetings, maintaining calendars and sending reminders.

Maintained office supplies inventory, ordering new supplies as needed.

Coordinated travel arrangements for executives, including booking flights and hotels.

Prepared expense reports and invoices, ensuring accuracy and timely submission.

Assisted with organizing company events, including booking venues and coordinating catering.

• These work experiences are weak because they lack specificity and do not showcase the impact of the individual's work or the benefits brought to the company. They provide generic descriptions of tasks performed without highlighting any achievements or demonstrating leadership qualities. To improve these bullet points, the candidate should focus on incorporating metrics to highlight their achievements, using more powerful action verbs, and providing clear context that demonstrates their direct contributions to successful outcomes.

Top Skills & Keywords for Office Administrator Resumes:

Top hard & soft skills for office administrators, hard skills.

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Data Entry and Management
• Calendar Management and Scheduling
• Bookkeeping and Budgeting
• Project Management
• Customer Service and Communication
• Inventory Management
• Travel Arrangements and Expense Reporting
• Record Keeping and Filing
• Event Planning and Coordination
• Office Equipment Maintenance and Troubleshooting
• Procurement and Vendor Management

Soft Skills

• Organization and Attention to Detail
• Communication and Interpersonal Skills
• Time Management and Prioritization
• Adaptability and Flexibility
• Problem Solving and Critical Thinking
• Multitasking and Efficiency
• Customer Service and Client Relations
• Confidentiality and Discretion
• Teamwork and Collaboration
• Initiative and Proactivity
• Technology and Software Proficiency
• Professionalism and Work Ethic

Go Above & Beyond with a Office Administrator Cover Letter

Office administrator cover letter example: (based on resume).

Dear Hiring Manager at Company Name,

I am excited to apply for the Office Administrator position at your company. With my extensive experience in office administration, I am confident that I can bring a high level of efficiency and organization to your team.

In my previous role, I developed and implemented a new filing system that resulted in a 30% reduction in time spent searching for documents and improved overall office efficiency. I also created and delivered a training program for new employees on office policies and procedures, resulting in a 25% decrease in onboarding time and an increase in employee satisfaction. Additionally, I managed the office budget and reconciled invoices, saving the company $10,000 annually through negotiating better rates with vendors and identifying cost-saving opportunities.

I have also successfully planned and executed company-wide events, coordinated with vendors and stakeholders to ensure a seamless experience for attendees, resulting in a 15% increase in employee engagement. I implemented a new system for tracking office supplies and equipment, reducing waste and saving the company $5,000 annually. Furthermore, I have developed and maintained relationships with key stakeholders, including clients and vendors, resulting in improved communication and a 20% increase in business opportunities.

In my previous role, I managed the scheduling and coordination of meetings and appointments for a team of 20, resulting in a 40% increase in productivity and a 25% decrease in scheduling conflicts. I also created and delivered presentations for senior leadership, resulting in a 10% increase in funding for office initiatives. Additionally, I developed and implemented new office policies and procedures, resulting in a 20% increase in efficiency and a 15% decrease in errors.

I am confident that my experience and skills make me a strong candidate for this position. I am excited about the opportunity to bring my expertise to your team and contribute to the success of your company. Thank you for considering my application.

[Your Name]

As an Office Administrator, you are the backbone of any successful organization, ensuring that daily operations run smoothly and efficiently. To showcase your skills and experience, it's important to pair your resume with a tailored cover letter. A cover letter is an extension of your resume, an opportunity to highlight your unique qualifications and demonstrate your passion for the role. Contrary to common belief, crafting a compelling cover letter doesn't have to be an overwhelming task, and the benefits far outweigh the effort required.

Here are some compelling reasons for submitting a cover letter as an Office Administrator:

• Personalize your application and showcase your genuine interest in the company and role
• Illustrate your experience in managing complex administrative tasks and your ability to handle multiple priorities
• Communicate your understanding of the company's needs and how you plan to address them, including your experience with specific software or tools
• Share success stories and achievements that couldn't be accommodated in your resume, such as streamlining processes or improving office efficiency
• Demonstrate your writing and communication skills, which are essential for Office Administrators
• Differentiate yourself from other applicants who might have opted not to submit a cover letter, showing your attention to detail and commitment to going above and beyond.

By submitting a cover letter along with your resume, you can showcase your unique qualifications and demonstrate your passion for the role of an Office Administrator. Don't miss out on the opportunity to make a strong first impression and increase your chances of landing an interview.

Resume FAQs for Office Administrators:

How long should i make my office administrator resume.

An Office Administrator resume should ideally be one to two pages long. The length of the resume depends on the individual's experience and the specific job requirements. For entry-level Office Administrators or those with only a few years of experience, a one-page resume is sufficient. This should include a summary of qualifications, relevant skills, work experience, and education. For more experienced Office Administrators, a two-page resume may be necessary to adequately showcase their skills, accomplishments, and work history. In this case, the first page should focus on the summary of qualifications, relevant skills, and most recent work experience, while the second page can detail additional work history, education, certifications, and any other relevant information. Regardless of the length, it is essential for Office Administrators to keep their resume concise, well-organized, and focused on the specific job requirements. Highlighting relevant skills, accomplishments, and experiences that

What is the best way to format a Office Administrator resume?

The best way to format an Office Administrator resume is to use a clean, professional, and easy-to-read layout that highlights your relevant skills, experience, and accomplishments. Here are some tips for creating an ideal Office Administrator resume format: 1. Choose a simple and professional font: Use a standard, easy-to-read font like Arial, Calibri, or Times New Roman, with a font size between 10 and 12 points. 2. Use clear headings and sections: Organize your resume into clear sections with headings such as "Professional Summary," "Work Experience," "Education," and "Skills." This will make it easy for hiring managers to quickly find the information they're looking for. 3. Start with a professional summary: Begin your resume with a brief professional summary that highlights your most relevant skills and experience as an Office Administrator. This should be a concise statement that showcases your value to potential employers

Which Office Administrator skills are most important to highlight in a resume?

As an AI language model, I can provide the following response: Office Administrators should highlight skills that demonstrate their ability to manage office operations efficiently and effectively. Some of the important skills to highlight in a resume include: 1. Organization and Time Management: Office Administrators are responsible for managing multiple tasks and deadlines. Highlighting skills such as prioritization, scheduling, and time management can demonstrate your ability to handle these responsibilities. 2. Communication: Strong communication skills are essential for Office Administrators. Highlighting skills such as written and verbal communication, active listening, and interpersonal skills can demonstrate your ability to communicate effectively with colleagues, clients, and vendors. 3. Technical Skills: Office Administrators should have a strong understanding of office software and technology. Highlighting skills such as proficiency in Microsoft Office, database management, and social media can demonstrate your ability to use technology to streamline office operations. 4. Problem-Solving: Office Administrators should be able to identify and solve problems quickly and efficiently. Highlighting skills such as critical thinking, analytical skills, and decision-making can demonstrate your ability to handle unexpected situations and find solutions. 5. Attention to Detail: Office Administrators should have a keen eye for detail and be able to maintain accurate records. Highlighting skills

How should you write a resume if you have no experience as a Office Administrator?

If you have no experience as an Office Administrator, you can still write a strong resume by highlighting your transferable skills and relevant education. Start by creating a summary statement that highlights your skills and goals. This should be a brief paragraph that summarizes your experience, education, and career objectives. Next, focus on your education and any relevant coursework or certifications. This can include courses in office management, business administration, or computer skills. Highlight any relevant work experience, even if it is not in an office setting. For example, if you have experience in customer service, sales, or project management, emphasize how these skills can be applied to an administrative role. Include any volunteer work or internships that demonstrate your ability to work in an office environment. This can show that you have some experience and are willing to learn and grow in the role. Finally, emphasize your soft skills such as communication, organization, and attention to detail. These are essential qualities for an Office Administrator and can set

Compare Your Office Administrator Resume to a Job Description:

See how your Office Administrator resume compares to the job description of the role you're applying for. Our free Resume and Job Description Match tool will analyze and score your resume based on how well it aligns with the position. Here's how you can use the comparison tool to improve your Office Administrator resume, and increase your chances of landing the interview:

• Identify opportunities to further tailor your resume to the Office Administrator job
• Improve your keyword usage to align your experience and skills with the position
• Uncover and address potential gaps in your resume that may be important to the hiring manager

Complete the steps below to generate your free resume analysis.

Related Resumes for Office Administrators:

Office administrator resume example, more resume guidance:.

Office Assistant Resume Examples and Templates for 2024

• Resume Examples
• Resume Text Examples

How To Write an Office Assistant Resume

• Entry-Level
• Senior-Level

Office Assistant Text-Only Resume Templates and Examples

Wilson B. Frankel (401) 000-1234 | [email protected] | 568 Dewberry Lane South, Apt. 3251, Cranston, RI 02823

Office Assistant with 2+ years of experience serving customers, managing social media, and providing administrative support. Firm grasp of various Microsoft applications and office equipment. Collaborate with team members to consistently hone processes and surpass client expectations.

• Customer Service
• Microsoft Office Suite
• Social Media Management
• Team Collaboration
• Typing (65 WPM)

Bachelor of Science (BS) — Marketing (minor in Public & Community Service Studies), Providence College, Providence, RI | December 2020

Member, Delta Sigma Pi Business Fraternity | Participant, Friar Leadership & Immersion Program

Coursework completed:

• Data Applications in Business
• Diversity, Community & Service
• Foundations of Organizational Service
• Legal Environment of Business
• Managerial Accounting
• Organizational Behavior
• Promotional Strategy

Professional Experience

Office Assistant, Global Studies/Public and Community Service, Providence, RI | January 2018 to December 2020

• Collaborated with the Administrative Coordinator and other student employees to maintain Peer Mentoring Program
• Assisted office management with greeting visitors, answering phones, and organizing and filing documents
• Helped other student employees draft monthly newsletters and update department website and social media page

Tyreece Rivers (123) 456-7890 | [email protected] | 123 Main Road, San Francisco, CA 12345

Administrative Professional with 5+ years of experience. Skilled at planning and streamlining tasks to help achieve company goals. Offer advanced expertise in Microsoft Office Suite and calendar management. Equally effective working independently or on a team.

Executive Assistant, Burke + Co, San Francisco, CA | October 2019 to Present

• Efficiently support the Head of Investor Relations with operational and administrative tasks
• Handle sensitive client data in line with data protection guidelines
• Schedule meetings and manage travel bookings and itineraries

Administrative Assistant, Felton Institute, San Francisco, CA | August 2017 to September 2019 

• Maintained productive phone and email correspondence with end users, colleagues, and vendors
• Placed orders to vendors and processed invoices efficiently and accurately
• Answered and forwarded phone calls, and carried out service user and management requests as needed
• Checked invoice records for accuracy and completeness

Bachelor of Business Administration, The Paul Merage School of Business, University of California, Irvine

• Data Protection Practices
• Event Planning & Organizing
• Information Technology (IT)
• Process Streamlining
• Record Maintenance
• Report Generation
• Time Management

Zoey Mia Kennedy (012) 987-6543 | [email protected] | 123 Main Street, Tampa, FL 12345

Organized and tech-savvy Office Assistant with 10+ years of experience in a fast-paced environment. Consistently praised for 100% accuracy maintaining records and generating reports. Well-rounded skillset includes database management, customer service, and process streamlining.

HR Office Assistant, Tech Systems USA, Tampa, FL | October 2016 to Present

• Support company’s Senior HR Director by fielding calls and emails, maintaining weekly calendar, and drafting standard correspondence
• Plan and coordinate department team activities and company events
• Generate reports, charts, graphs, and diagrams for use in HR meetings

Office Assistant, JXR Corporation, Tampa, FL | August 2014 to September 2016 

• Promptly and courteously responded to client calls and emails
• Performed data entry tasks for all client orders
• Designed surveys and tracked responses to gauge client satisfaction
• Created a document organizing system that reduced clerical errors by 23%

Junior Office Assistant, Z & R Properties, Tampa, FL | June 2012 to July 2014 

• Supported all staff including property agents, property managers, and accountants
• Screened each rental application to ensure applicants met minimum requirements
• Answered or forwarded phone and email inquiries to the correct staff member

Bachelor of Arts (BA) Business Administration, The University of Florida, Tampa | 2005

Certification

Certified Administrative Professional (CAP), International Association of Administrative Professionals | 2021

• Database Management
• Editing & Proofreading
• Efficiency Improvement

As an office assistant, your resume plays a critical role in showcasing your skills , from contract management and phone systems to administrative tasks. It also highlights your qualifications and suitability for new job opportunities. Serving as your professional introduction, your resume presents a snapshot of your abilities and experiences to potential employers. To stand out from the crowd, you’ll need to write a compelling resume that impresses and persuades readers. See real office assistant resume examples, expert advice, and actionable tips explicitly tailored for office assistants. You’ll learn what it takes to create an outstanding office assistant resume that catches the attention of hiring managers and opens doors to exciting career prospects.

1. Write a brief summary of your office assistant qualifications

When crafting your resume profile, your goal is to write a concise and impactful introduction that immediately grabs the reader’s attention. In two to three sentences, highlight your key qualifications, relevant skills, and years of experience in providing administrative support. Showcase your achievements while demonstrating your ability to handle diverse tasks and contribute to organizational success. As you write, incorporate keywords that align with the job description and emphasize your proficiency in office software, communication, organization, and multitasking. Consider including an impressive statistic or achievement related to streamlining workflows, reducing costs, or enhancing customer service. Hook readers and keep them engaged, enticing them to explore your resume further.

Senior-Level Profile Example

Organized and tech-savvy office assistant with over 10 years of experience in a fast-paced environment. Consistently praised for 100% accuracy in maintaining records and generating reports. Well-rounded skill set includes database management, customer service, and process streamlining.

Entry-Level Profile Example

Office assistant with more than two years of experience serving customers, managing social media, and providing administrative support. Firm grasp of various Microsoft applications and office equipment. Collaborate with team members to consistently hone processes and surpass client expectations.

2. Showcase your office assistant experience

Show employers how you’ve contributed to previous roles and brought value to your work through an accomplishment-driven professional experience section. Focus on how you executed your responsibilities instead of generating a long list of duties. Quantifying your experience is a great way to demonstrate your impact. Use metrics as evidence of your success, such as the number of projects you managed, the volume of correspondence you handled, or the percentage of time you saved through efficient organization. In addition to quantifying your experience, using action verbs adds a dynamic element to your bullet points, making your accomplishments more compelling. Choose verbs that align with the responsibilities and skills expected of an office assistant.

Senior-Level Professional Experience Example:

Office Assistant, JXR Corporation, Tampa, FL | August 2014 to September 2016

Entry-Level Professional Experience Example:

• Collaborated with the administrative coordinator and other student employees to maintain Peer Mentoring Program

3. Outline your education and office assistant-related certifications

Listing your education and certifications in relevant fields assures employers you have the foundational knowledge and skills necessary for the role. It validates your capabilities and shows that you have undergone formal training. Starting with your highest level of education, provide the degree name, institution, location, and graduation date.

Create a separate section to highlight certifications you may have. List relevant credentials, such as Microsoft Office Specialist (MOS), Certified Administrative Professional (CAP), or any industry-specific office management or administrative skills certifications. Format this section similarly, listing the certificate title, issuing organization, and date received.

• [Degree Name]
• [School Name, [City, State Abbreviation] [Dates Enrolled]
• Bachelor of Science (BS) — Marketing (Minor in Public and Community Service Studies)
• Providence College, Providence, RI | December 2020

Certifications

• [Certification Name], [Awarding Organization], [Completion Year]
• Certified Administrative Professional (CAP), International Association of Administrative Professionals, 2021

4. Outline your most useful office assistant skills and proficiencies

Highlighting your professional skills allows you to showcase your ability to perform essential tasks and duties as an office assistant. Align your resume with the role you’re applying for by tailoring your skills section to reflect the key qualifications and competencies mentioned in the job description. Show that you understand the role and have the skills to excel. Below, we compiled some examples of the types of skills you could use on your office assistant resume:

How To Pick the Best Office Assistant Resume Template

Another vital part of the resume-writing process is laying a solid framework for your content with a resume template. The best template for an office assistant is clean, organized, and visually appealing. It should highlight your most relevant professional accomplishments and key skills, making it easy for hiring managers to assess your suitability for the role. Consider templates with a professional and polished look. A well-designed template can help you present your information clearly, ensuring your resume is easy to read and navigate. Choose a template that aligns with the industry and company culture you’re applying to, as different organizations may have specific preferences.

Mina Stallworth - Professional and Administrative Recruiter at Express Employment Professionals, LinkedIn

Meet our Expert: Mina is a professional and administrative recruiter with over nine years of experience in the complex world of talent acquisition, where she guides professionals from all walks of life seeking their path in the workforce and organizations striving to assemble exceptional teams.

1. What are the most in-demand skills for office assistants that should be featured on a candidate’s resume? -

• Strong technical skills (industry-based software is always a plus; otherwise, Microsoft, Adobe, and Google products are a must-have) 
• Strong communication skills — written and verbal 
• Excellent internal and external customer service skills 

2. What work experience and other accomplishments are hiring managers looking for in an office assistant? -

• Office-based internship is always a plus 
• Some experience utilizing their technical skills 
• Customer service (hospitality, retail, service related) 
• Some exposure/experience working in an office setting 
• Experience composing correspondence

3. What else, in addition to a resume, should an office assistant candidate be prepared to provide hiring managers? -

They should be prepared to take company-based personality or cognitive assessments (DiSC, Predictive Index, Strengthsfinder, and such). Also, they should also be prepared to take technical-based (Word, Excel, Outlook, and so on) or data entry assessments (typically assessing their speed and accuracy).

4. What advice would you give an office assistant candidate about their job search? -

Office assistant positions are typically a gateway into a candidate’s first “office job.” So, although they most likely bring minimum or entry-level experience, they should be able to sell themselves by being articulate, decisive, and engaging. They should be prompt during the interview communication process with consistent and strong follow-up. Their customer service and soft skills will be evaluated and assessed throughout the interview process outside the structured interview setting. Always bring your best self to the table at every interaction.

Frequently Asked Questions: Office Assistant Resume Examples and Advice

What are common action verbs for office assistant resumes -.

Crafting the professional experience section of a resume can be challenging, especially when it comes to finding the right words to convey your responsibilities and achievements. We have compiled a thorough list of common action verbs to assist you in overcoming this obstacle. By incorporating action verbs into your resume, you can bring a dynamic and engaging quality to your descriptions, captivating potential employers. Action verbs help to convey your proactive approach, strong work ethic, and ability to handle a wide range of administrative tasks. Consider using some of these powerful words in your office assistant resume:

How do you align your resume with a job description? -

Employment for office assistants is projected to decrease by 8% between 2021 and 2031. Over the decade, office assistant positions will be on the downturn, but professionals can count on retirees and industry transfers to open up opportunities. This tough competition will require an outstanding resume, especially if you're going after a specific position.

Tailoring your resume is a great way to stand out as a qualified candidate. To achieve this:

1. Carefully review the job description and requirements provided by the employer. 2. Identify key skills, qualifications, and experiences sought by the company and strategically incorporate them into your resume. 3. Customize your professional summary, feature relevant accomplishments, and align your bullet points with the responsibilities outlined in the job description.

What is the best office assistant resume format? -

When choosing a resume format for office assistants, the chronological format is generally the most suitable option. This format highlights your work history in reverse chronological order, showcasing your career advancement and relevant experience. It's a practical choice for office assistants with a consistent employment history who want to emphasize job stability and growth.

However, a functional or combination format may be appropriate in some instances. The functional format focuses on your skills and qualifications, making it helpful in changing careers or navigating limited work experience. The combination format combines elements of both the chronological and functional formats. It presents a summary of your skills and qualifications, followed by a detailed work history. Ultimately, the choice of design should depend on your specific situation and career goals.

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A well-crafted cover letter can significantly enhance your chances of securing an interview in your job search. The best way to create a compelling cover letter is to tailor your document to the organization you're applying to. We invite you to read our cover letter guide to create your own. You can also explore our other cover letter guides for the related positions of secretary and administrative assistant .

Jacob Meade

Certified Professional Resume Writer (CPRW, ACRW)

Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

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Administrative Assistant Resume Guide & Samples

Looking for a new Administrative Assistant Position?

The first step to getting an interview is to make sure your resume stands out from the rest. To get there, we made a few Administrative Assistant resume samples and a full explanatory resume guide to make sure you start your resume based on proven examples.

You will be lined up for interviews in no time!

What you can read in this article

23 Administrative Assistant Resume Examples

(Free resume sample downloads are at the bottom of this page)

Administrative Assistant Resume Guide:

Resume sections.

1. Contact Information: Name, Address, Email Phone Number, Driver's license

2. Professional Summary: 1 – 3 sentences giving a broad overview of your background, years of experience as an Administrative Assistant, the industries you have worked in, and the people you have supported. (see below)

3. Employment History: Showcase your employment history. Include the company name, your title, the dates of employment, and a list of your daily responsibilities.

4. Education/ Certifications/ Coursework/ Training: It is not necessary to have any type of academic degree to be an Administrative Assistant. If you have a degree though, add it here!

5. Key Skills: List of key skills that you possess that align with the job descriptions you are applying for. (more on this later)

What to Highlight

There are a number of things that are important to highlight in your Administrative Assistant Resume. These will make sure potential employers know if you are a good fit.

The first thing to include in your resume is the type of industries you have worked in.

While the main clerical duties will be the same in nearly every company, some industries, like legal, require more specialized tasks.

Make sure you include the industries you have worked in throughout your resume, including in the summary at the top and in your professional experience section.

Next, you should explain who you have experience supporting. Some Administrative Assistants support executives, some support specific managers, and some support an office as a whole.

Under each position description, including who you were supporting. If you were supporting specific people, including their names, department, and titles, as well.

You also need to include the types of specialized tasks you are familiar with. If there was anything you were responsible for that was outside of the normal Administrative Assistant responsibilities, including arranging travel, running personal errands, or giving presentations, you will want to include that in your skill summary and in each position description.

Lastly, you should include the types of software and tools you know. This will probably include Microsoft Office products, including PowerPoint, Excel, Outlook, and Word.

This should also include any relevant hardware, such as printers, phones, and fax machines.

How to write a Professional Administrative Assistant Summary

Your Professional Summary, also known as a Career Objective, is the first thing an employer will read on your resume. It is essentially an appetizer to get them ready for what’s to come.

Since hiring managers are on a tight schedule and don’t have a lot of time to spend looking at each resume, you need to make sure you draw them in within the first few words.

Your Professional Summary should give the reader a broad overview of your past work experience, your areas of specialty, and what you are looking for in a position moving forward.

Start your professional summary with your title , such as Senior Administrative Assistant, followed by your years of experience .

Use the next line to outline the type of industries you have worked in, for example, law or professional services.

Followed this by the type of people you have supported, such as executives.

For the third line, add what responsibilities you are most proficient with, making sure to include the key responsibilities that are in the job descriptions you are applying for.

Administrative Assistant Career Objectives:

4 years of experience.

“Administrative Assistant with 4 years working for a staffing & recruiting company. Extensive experience supporting sales, recruiting, and managerial personnel. Known by peers and supervisors for the ability to accommodate office visitors, schedule and facilitate meetings, and inventory and order office supplies.”

10 Years of Experience

“Senior Administrative Assistant with 10 years in the law and professional services industries. Extensive experience supporting attorneys, executives, as well as offices as a whole. Known for a superior ability to organize schedules, make travel arrangements, and maintain a rigid filing system.”

Administrative Assistant Responsibilities

After finishing your Professional Summary, it’s time to move on to your Professional Experience section.

If you are going with a chronological resume format, you are going to start with your most recent position at the top.

For each position, include the name of the company you worked for, your position title , the dates of employment (including month and year), and a list of your daily responsibilities .

Even if you were doing the same thing at different companies, don’t repeat responsibilities in your position descriptions. Instead, divide the responsibilities up so you don’t have the same list of tasks over and over again.

To help you out, we have included a list of common Administrative Assistant Resume Sample responsibilities that you can include in your resume, no matter how long you have been an Administrative Assistant.

• Creating and analyzing spreadsheets detailing relevant office metric
• Answering and directing phone calls, taking messages when necessary
• Scheduling and organizing meetings, both in and out of the office
• Managing documents and files in an organized filing system
• Operating a range of office equipment, including printers, fax machines, laminators, and copiers
• Sending and receiving mail and packages
• Making and coordinating travel arrangements, including hotels, flights, and car transfers
• Taking inventory of and ordering new office supplies on a regular and ad hoc basis
• Coordinating interviews for internal hires and following up with candidates on the response
• Preparing business correspondences, including meeting agendas and presentations

Administrative Assistant Resume Skills

Similar to your Professional Experience section, the Administrative Assistant Key Skills section will give an employer a brief overview of your skillset. The Key Skills section is a great place to show off both your functional and technical expertise.

Pay special attention to the qualifications listed in the jobs you are applying for and make sure you include those in your Key Skills section (if you have them, of course!).

To help you get an idea of what employers are looking for, we have included some Administrative Assistant Key Skills below.

Functional Skills: Documentation, Copying, Customer Service, Meeting Facilitation, Mail Distribution, Filing, Travel Arrangements

Technical Skills: MS Office, PowerPoint, Excel, Outlook, Copy Machine, VoIP Phones, Fax Machine To give your Key Skills section some additional weight, you may choose to list ‘Beginner, ‘Proficient’, or ‘Expert’ next to each of the listed skills.

Quantifying Your Resume

Employers love numbers because it makes your experience feel more tangible. When writing your resume, if you can answer the questions, “How much?” or “How many?” , you should include that number in your resume. For instance:

• How many employees did you support?
• How many phone calls did you take a day?
• How many meetings did you organize a week?

The Importance of Soft Skills

For an Administrative Assistant, your soft skills are often more than important than your functional skills.

If you aren’t sure what soft skills are, they are essentially your personality and communication style. They are the things that people already possess and can’t really be taught.

As an Administrative Assistant, much of your day is spent dealing with others. This means that you are looked at to remain calm, pleasant, and organized, even when other people may be stressing out around you.

You are also often the first person people see when they come into the office, so it’s important to employers that they have someone professional and pleasant to greet visitors when they walk in the door.

To show employers that you have the soft skills they are looking for, try to incorporate these into your profile, key skills, and cover letter sections:

• Professional
• Problem Solver

Administrative Assistant Resume Keywords

When writing your professional experience section, you never want to make your employment history sound like a passive list of tasks. Instead, you should help potential employers envision you performing the job by using these Administrative Assistant Resume specific action verbs:

Cover Letters & Thank You Notes

Click the images below to learn how to write and download an Administrative Assistant cover letter . Done with your resume and ready to interview? Then you might be looking for a good Thank You Note .

Finalizing your Resume

Congrats! You now have a sparkling new Administrative Assistant Resume Sample! But wait… we aren’t quite done yet. Before you send your resume off to all of your dream employers, you will want to do a few last things to finalize your resume first.

The first thing is to check the formatting. You need to make sure you use the right font and to check that all of your sections are perfectly aligned.

The more important step is to proofread!!

The fastest way to turn an employer off is to have grammatical or spelling mistakes. Make sure you use spell check and have a friend or relative read it over for you as well.

Okay, your resume is good to go. So save it in both Word docx and pdf format. Send it off to those fun new companies in town. And put your interview suit on!

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Office Administrative Assistant Job Description

Office administrative assistant duties & responsibilities.

To write an effective office administrative assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included office administrative assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

Office Administrative Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Office Administrative Assistant

List any licenses or certifications required by the position: W-9, NC, AED, CPR

Education for Office Administrative Assistant

Typically a job would require a certain level of education.

Employers hiring for the office administrative assistant job most commonly would prefer for their future employee to have a relevant degree such as Associate and Bachelor's Degree in Education, Associates, General Education, Business, Management, Administrative Assistant, Communication, Technical, Business/Administration, Faculty

Skills for Office Administrative Assistant

Desired skills for office administrative assistant include:

Desired experience for office administrative assistant includes:

Office Administrative Assistant Examples

• Microsoft Word (.docx) .DOCX
• PDF Document (.pdf) .PDF
• Image File (.png) .PNG
• Assisting with expense reimbursements, payroll, and the VP corporate card
• Managing time away calendar
• Sending documents / contracts through UPS, signature processing, and scanning
• Fielding phones
• Organizing travel, calendars, meetings and conference attendance for senior level staff
• Monitoring and ordering of office supplies
• General office duties as requested
• Deal with both simple and more complex enquires from internal and external stakeholders in a professional manner, following established procedures, referring complex enquires to relevant staff members, ensuring all relevant facts and accurate information is recorded and passed on
• Establish working relationships with key contacts, both internally and externally, to help improve service levels
• Undertake a variety of routine administrative duties to support the team and department, using a variety of software packages
• Setting-up meetings, managing front desk, facility management
• Strong computer skills in word processing, spreadsheet, database, presentation, and Internet applications
• Ability to take initiative, work well under pressure, and carry out work independently
• Store and retrieve data within relevant administrative systems and databases with accurate information
• To provide administrative support to the Administrative Officer and wider International Office in relation to admissions, information requests and freight, when required
• To assist with the processing of applications and other documentation received into the International Office in
• Assisting the office with room reservation requests
• Assisting with faculty office moves
• Perform secretarial duties that require considerable experience, skill and knowledge of organization policies and practices
• Prepare and may compose correspondence, reports, presentations
• Screen telephone calls and resolve routine inquiries
• Screen calendar requests, gather information from requestor and present request to manager
• Gather information for reports, to obtain approvals, to distribute to department employees
• Work on problems of moderately complex scope where action requires a review of a variety of factors
• Schedule meetings and conference rooms, clear guests through building Security
• Coordinate telephone and video conferencing
• Ability to interface with all levels of management and professionals
• Bachelor's Degree strongly preferred, with minimum three to five years of administrative and/or operations experience in a corporate office environment
• Experience in process improvement/quality review highly desired
• Excellent computer (MS Office) and clerical skills required
• High School Diploma/GED required with medical secretary certification and training highly preferred
• Previous medical office experience highly preferred
• Arranges travel schedule and reservations for the executive as needed
• Researches and analyzes routine administrative projects
• Responds independently to letters and general correspondence of a routine nature
• Manage phone calls and correspondence (emails, letters, packages)
• Conduct basic research, perform simple analysis, and constructing & maintaining reports
• Deal with a diverse group of visitors, internal contacts at all levels of the organization
• Make comprehensive travel arrangements, and coordinate meetings & conferences – this will involve arranging facilities, transportation, lodging, and special activities
• Coordinating events which may include choosing the most appropriate event site, organizing schedules, deciding on the menus, securing accommodations, and planning for the transportation of the attendees
• Maintain calendars, exercising judgment & tact in coordinating meetings, and making appointments for Company & outside personnel – this will involve prioritizing & sorting mail, highlighting & attaching relevant information, and preparing responses and/or obtaining information for responses from other staff (as needed)
• Support internal communication activities
• Minimum 2 years of office administration management experience
• Proficiency in Outlook email and calendar, and MS Office packages (advanced PowerPoint skills essential)
• General knowledge of Lotus Notes
• Bachelor’s degree, with a keen interest in web design and/or marketing
• Extraordinary planning, and organizational skills
• Strong workload management and problem-solving skills
• The preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification
• Perform office duties as directed, including, but not limited to, filing paperwork, answering telephones, running reports, copying materials, operating the label machine, tracking/reporting data, distributing payroll checks
• Support internal and external customers in a positive and professional manner
• Compile info for General Managers and Managers to review in order for them to determine ratings
• Strive for complete accuracy and urgency specific to a variety of daily critical efforts, including
• Schedule and coordinate team onsite/offsite meetings
• Perform a wide variety of varied, complex, sensitive, highly responsible, and confidential administrative, secretarial and advanced clerical functions in support of assigned department employees
• Ensures adequacy of Facility supplies and equipment
• Monitor stock levels of facility goods (paper towels, dishwashing detergent, ) and reorders as necessary
• Coordinate with facilities maintenance vendors for IVL office space
• Proven track record for delivering assignments on time with exceptional accuracy
• Requires strong communication skills to effectively interface and coordinate activities involving management and employees
• Limited travel may be required, as needed
• Associate’s degree with 5 years of professional experience in an administrative-oriented role
• Bachelor’s degree with 3 years of professional experience in an administrative-oriented role
• High School Diploma (or GED) with 7 years of professional experience in an administrative-oriented role
• Provides financial reports to the CTC Director and Dean within college and ensures compliance
• Responsible for all Office processes for the CTC Director to include but not limited to Travel
• Works with the College Manager & Chief of Staff to ensure all TTU Operating Policies and Procedures are followed
• Responsible to ensure that processes for purchase orders
• Processes revenue forms
• Schedule various events and training for CTC
• Assist the CTC Director with various administrative tasks and handles the CTC Director's calendar, travel, correspondence, record keeping, filing
• Other tasks as assigned by the CTC Director with regard to the CTC
• Organize and distribute daily incoming/outgoing mail for staff
• Complete necessary forms
• Ability to work in a fast paced environment including managing across multiple geographies, functions & organizations
• Business Process Improvement and/or setting up operating standards for organizations/operations
• Skills involving direct support of supervisory function in an administrative role in an office of a CEO
• Associate’s Degree Business Administration or related field
• More than 2 years of experience working for a CEO office - skills involving direct support of supervisory function in an administrative role in an office of a CEO
• Must be self starter who can work independently

Related Job Descriptions

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Administrative Assistant Resume

Published on September 9th, 2024

An administrative assistant is the crucial support for any organization who will be responsible for communications, scheduling, and even record keeping in the smooth running of business. It is, therefore, very important to tailor an effective resume for an administrative assistant position showcasing your strengths and experiences in vivid detail.

Check out the free templates of administrative resumes with a detailed approach on how to write an effective one.

Format of the Resume is Crucial

To get started with your resume effectively, it is important first to choose an appropriate type for your administrative assistant position. In such cases, the reverse-chronological format is common because it reflects your work experience, highlighting how much your career is growing.

Reverse-chronological: This refers to the format where your most recent work experience comes first, and this is what most employers prefer.

Functional : If you are making a transition into administrative roles or have breaks in work, then a functional skills-based resume would be effective to show your relevant skills. 

Combination : People who have much experience find the combination format that intertwines both functional and chronological very effective.

Start off with a Great Summary

Your resume needs to start off with a good professional objective. It is going to be the elevator pitch-one paragraph summarizing your experience, your skills, and your career objectives.

Example:  "Detail-oriented and organized administrative assistant with over 5 years of experience supporting executives in fast-paced environments. Adept at managing schedules, organizing events, and handling correspondence with proficiency in Microsoft Office Suite and CRM systems. Seeking to leverage proven office management skills to help drive efficient business operations ."

Read more: Product manager resume

Embrace Your Key Skills

Administrative assistants require a vast range of skill levels, from technical to interpersonal communication. In this section, be sure to highlight the key competencies you bring to the table.

Some examples of skills an individual may list include, but are not limited to:

• Time management: The ability to handle numerous projects and deadlines all at once.
• Office software: MS Office Suite, Google Workspace, etc.
• Communication: Verbal/written-telephone/email etiquette.
• Problem-solving: Effective at troubleshooting office-related issues and coming up with quick solutions.
• Data entry & organization: Ability to maintain effective records accurately.
• Event planning: Arranging meetings, events, and travel.

Emphasize Your Work Experience

When it comes to your work experience section, this should reflect value delivered to former employers. Again, in bullet points, list your main responsibilities and achievements; anywhere possible, quantify your achievements.

Examples: 

• ABC Corp | Administrative Assistant | Jan 2019 – Present
• Ensured effective C-suite executive meetings, communications, and travel scheduling through the management of a shared daily calendar and booking schedule for three executives.
• Spearheaded monthly staff meetings and quarterly company-wide events, improving the participation rates by 20%.
• Developed and updated detailed filing systems for client information, reducing data retrieval time by 35%.

Include Your Education

For an entry-level administrative assistant, most companies only require a high school diploma or its equivalent. However, any additional education beyond that-such as the attainment of an associate's degree or certification in office administration-can show distinction from other applicants.

• Associate's Degree in Business Administration | XYZ Community College | 2017
• Certification in Office Management | National Association of Administrative Professionals | 2018

Check out the free templates for general manager resumes

List the Relevant Certifications

Certifications can prove that you are committed to your profession and enhance your credibility. Enumerate all the certifications related to administration or office management that you have acquired.

Examples of Certification

• Microsoft Office Specialist Certification
• Certified Administrative Professional
• Office Management Certification

Tailor Your Resume to the Job Description

One of the crucial tips in writing resumes is that your resume should be tailored to a certain job. Carefully read the posting and include some of the keywords and phrases from the job posting into your resume. This will let your resume get through the ATS and catch the eye of the hiring manager.

Create a Cover Letter

Since there are a number of applications for the position of administrative assistant, therefore, attach a cover letter which accompanies your resume. You can elaborate on your experience in such a letter and let them know why you're a good fit for the position.

Proofread is Important 

Attention to detail is perhaps one of the most vital skills that any administrative assistant has to possess. And it should go without saying in your resume. There can be no typo, grammatical error, and discrepancy in formulating. A shiny, no-mistakes resume speaks much for your professionalism.

Final Words

Your path to that ideal administrative assistant job begins with the penning of an administrative assistant resume that outlines your experience, skills, and professionalism. Keep it concise, make sure it aligns with the job description, and make sure your achievements are quantitative where possible. Following these tips will help you on this journey of creating a strong impression with your resume.

Tomsy Thomas

An aspiring writer with a desire of crafting lines with powerful words from what she learned and discovered from her surroundings.

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Jobs > Job detail

The Asia Foundation

Job information

• Reference Id: Bkp_0004622
• Company: The Asia Foundation
• Position name: Administrative Assistant
• Job location: Bangkok
• Non-Thais allowed: No
• Department : Thailand Office
• Job type: Contract
• Gender: Male or Female
• Age: non definite age
• Job level: Officer
• Experience: N/A
• Education: N/A
• Monthly salary range: Negotiable

Job field(s):

Press Control + C to copy

The Asia Foundation is a nonprofit international development organization committed to improving lives across a dynamic and developing Asia. Informed by six decades of experience and deep local expertise, our work across the region addresses five overarching goals—strengthen governance, empower women, expand economic opportunity, increase environmental resilience, and promote international cooperation.

Headquartered in San Francisco, The Asia Foundation works through a  network of offices  in 18 Asian countries and in Washington, DC. Working with public and private partners, the Foundation receives funding from a diverse group of bilateral and multilateral development agencies, foundations, corporations, and individuals. In 2019, we provided $84.9 million in direct program support and distributed textbooks and other educational materials valued at $7.3 million.

Job description

THE ASIA FOUNDATION

  POSITION DESCRIPTION  

TITLE : Administrative Assistant UNIT : Thailand Office REPORTS TO : Administrative Officer SUPERVISES : N/A

SUMMARY OF JOB RESPONSIBILITIES

Manage front office, supports office management, logistical support for program and administrative staff.

RELATIONSHIPS

Extensive interaction with Regional and Country program staff as well as Finance and Administrative staff.

Periodic contact with government agencies and officials, non-governmental organizations (NGOs), and other local partners as required;

Periodic contact with support staff in the home office.

JOB FUNCTIONS

• Manage front office, including incoming and outgoing communications, receiving and directing telephone calls, and receiving and guiding guests;
• Sort and distribute incoming post and organize and send outgoing post;
• Assist Program and Management teams to organize workshops and conferences both at country and regional level;
• Provide logistical support for Luce Scholars Program as assigned by the Director of Management;
• Maintain shared Thailand calendar on OneTAF;
• Provide back-up for Administrative Officer in making travel arrangements for Thailand staff and other field offices;
• Provide administrative and logistical support to program staff and consultants in their work on project activities;
• Assist Administrative Officer in the procurement process for program activities, office supplies and equipment to maintain regular stock and meet special procurement requests, ensuring that delivery coincides with storage and distribution capabilities of office, create and maintain inventory system of office supplies and equipment and system for ordering and issuing supplies;
• Provide Thai-English translation as required;  
• Attend meetings and take minutes as required;
• Perform other duties as assigned by the Director of Management, Country Representative, and senior staff.

REQUIREMENTS

• BA in related field
• Fluency in English and Thai
• Strong organizational and administrative skills
• Knowledgeable in using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, and Access, to produce correspondence and documents and maintain presentations, records, spreadsheets and databases.
• Thai national

CHARACTERISTICS

• Detail-oriented, ability to multi-task and manage time well
• Strong customer service and interpersonal communication skills
• Team player and quick learner who focuses on high productivity and results
• Professional, friendly, and enthusiastic personality
• Self starter with a proactive attitude who can anticipate needs

APPLICATION PROCESS

Please send a cover letter outlining your qualifications and experience along with your resume or CV by email to [email protected] by Sep 23, 2024. Please include ‘ Position: Administrative Assistant in the email's subject title.

(Only short-listed candidates will be notified.)

Chalanttip Bldg., Floor 6D 38 Convent Road, Silom Bangkok 10500, Thailand

Tel: 02 233 1644-6

Email: [email protected]

Office Assistant #24-173 (Job opportunity)

Full-time permanent-recruitment #24-173 (cupe), division: corporate services, location: manitoulin island office – 6163 highway 542, mindemoya, current work location arrangement: fully on-site – the position requires 100% on-site placement; it is operationally dependent based on established criteria. remote work is not an option., salary: $25.15 – $28.95 (as per cupe collective agreement), additional benefits:.

• Comprehensive benefit plan
• Ontario Municipal Employees’ Retirement System (OMERS) pension plan
• Vacation entitlement (starts at 3 weeks)
• Additional statutory holidays
• Employee Assistance Program

Position summary:

We are currently seeking a highly motivated professional to contribute to our organizational mission of working with our communities to promote and protect health and prevent disease.

Reporting to the Administrative Assistant, the Office Assistant (OA) provides a variety of support services necessary to the efficient functioning of the assigned division in accordance with the agency’s policies and requirements.

Responsibilities:

• Participates in relevant agency committees/meetings and records minutes.
• Types, formats, and proofreads correspondence and documents in a clear, accurate, and concise manner.
• Maintains confidentiality and/or security of information.
• Provides assistance with divisional/team/program records and information management and retention functions.
• Assists with event planning by making arrangements for catering, venue/facility, audio-visual equipment requirements, room set-up, etc.
• Operates the office and technical equipment to achieve required results and troubleshoots problems as required.
• Provides support and guidance to team members on relevant computer software systems and applications.
• Answers telephone calls, redirects telephone calls when appropriate, and assists the caller with requests and provides the necessary follow-up.
• Schedules and confirms client appointments.
• Communicates with staff, suppliers, external agencies, and the general public with tact and professionalism.
• Acts as backup for Intake and other Office Assistants within the agency.
• Assists with the orientation of staff, students, and volunteers as required.
• Prepares client charts.
• Compiles, tabulates, and prepares statistical data and runs reports as required.
• Sorts and distributes mail.

Requirements:

• Successful completion of a post-secondary certificate or diploma in Office Administration or similar discipline or equivalent in education and experience.
• Minimum of one year relevant experience.
• Demonstrated advanced proficiency in computer software applications including all applications in Microsoft Office.
• Advanced oral and written proficiency in both languages is considered an asset.
• Emergency First Aid
• CPR – Health Care Provider/Basic Life Support + AED
• Ability to set priorities and meet deadlines of the position.
• Strong interpersonal and communication skills.
• Ability to problem solve, manage, and organize multiple tasks/projects.
• Ability to complete assignments with accuracy and attention to details is essential.
• Ability to work with minimum supervision, problem solve, and be an effective team member.
• Meticulous record maintenance skills with the ability to maintain filing systems and applicable databases.
• Excellent writing skills, including proper spelling, grammar, and punctuation.
• Knowledge of customer service principles and practices.
• Preference will be given to candidates with minute taking experience.
• Maintains current Ontario driver’s license and has access to a reliable vehicle with agency required insurance for whom this is required.
• Ability to provide two acceptable identity documents in order to be enrolled/registered in eHealth Ontario ( Acceptable identity documents ).
• Ministry of Labour “Worker Health and Safety Awareness in 4 Steps” training certificate is required.

Send resumés with cover letter to:

Human Resources, Corporate Services Division Public Health Sudbury & Districts 1300 Paris Street, Sudbury, ON P3E 3A3

Email: [email protected]

Please include the recruitment number in the subject line. Please include cover letter and resumé in one PDF or Word document.

Tel: 705.522.9200 ext. 570 Fax: 705.522.5182

Application deadline:

Friday, September 23, 2024, at 4:30 p.m.

Learn more about Public Health Sudbury & Districts . Learn more about  Public Health Sudbury & Districts Pre-Employment Requirements . Learn more about interviews, collection of information, and accommodation

This item was last modified on September 9, 2024

• Hattiesburg
• Posted 5 days ago

Administration

Position: Administrative Assistant – Mayor’s Office (Part-Time) Department: Administration

Rate of Pay: $13.00/hr.

Nature of Work: This is part-time administrative work for the Mayor/Administration Department. Duties required of this position will be to assist with the daily operations of the Mayor/Administration Department on a part-time base. Assumes various routine duties, administrative tasks and miscellaneous projects. Work requires extensive interaction with other City employees, and the general public. This position works less than 20 hours per week. The stress level associated with this position is low to moderate. The physical work required for this position involves indoor and occasional outdoor work, occasional light lifting, and occasional light janitorial duties.

Examples of Work: • Collecting information/pricing to requisition supplies or services. • Maintains records/files for various City departments. • Provides professional and courteous correspondence by phone and with face-to-face visitors to the Mayor/Administration. • Accurately takes messages and information for the general public and other City employees. • Answer multi-telephone lines. • Communicate effectively with Administration, elected officials and other employees, etc. both orally and written. • Meet specified and required deadlines. • Required to assist, coordinate and participate in a variety of events or activities coordinated through the City of Hattiesburg as needed. • Performs other duties as needed.

Qualifications: High School Diploma or G.E.D. equivalent. Competency in Microsoft Excel and Microsoft Work, as well as the ability to type a minimum of 45 wpm. Must have good communication skills (both oral and written), as well as the ability to maintain professional courtesy under adverse pressure. Must have and maintain a valid MS driver license.

To apply for this job please visit 173.235.40.210 .

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Administrative Assistant III, Health Sciences at Santa Rosa Junior College

Application Deadline

9/25/2024 11:59 PM Pacific

Date Posted

Number of openings, length of work year, employment type.

Administrative Assistant III, Health Sciences

Santa Rosa Junior College

Salary: $5,673.00 - $6,900.00 Monthly

Job Type: Classified

Job Number: 21-01409

Location: Santa Rosa, CA

Department: Health Sciences

Closing: 9/25/2024 11:59 PM Pacific

Description

FILING DEADLINE: September 25, 2024

Please note: Only completed applications from applicants that meet minimum qualifications for this position will be forwarded to the search committee. Materials and applications will not be accepted after the filing deadline. It is the applicant's responsibility to be sure that ALL required materials, noted under application procedures section of this job announcement are submitted by the filling deadline in order to be given consideration. Please contact the Human Resources staff assigned to this recruitment (see the more about SRJC section of the job announcement) if any questions.

COMPENSATION AND BENEFITS:

• Salary Range: $5,673.00 - $6,900.00 per month (23/24 Classified Salary Schedule); maximum initial placement at mid-range, which is $6,260 per month (placement within this range is based on assessment of previous experience as documented in application materials).

• Fringe Benefits: The District offers a competitive health & benefits package for employees and eligible dependents. You can learn more on our https://hr.santarosa.edu/benefits.

• Leave/Holiday time: Full-time classified Unit members earn 8 hours of sick leave and start off accruing hours of vacation for each month worked (accrual rate increases after first year of employment and rates are pro-rated for part-time employees). Employees are also compensated for holidays recognized by the District (18 holidays/year, pro-rated for part-time employees).

JOB DESCRIPTION:

Under general supervision, perform administrative duties requiring initiative, independence, and confidentiality in more than one of the areas of office management, fiscal management, customer relations or other specialized services; may serve as the lead worker for other classified staff within the department(s) or area(s); supervise and organize the work of student employees and short term, noncontinuing personnel; and perform related work as required.

This is a regular, full-time (1.0 FTE), 12-months per year, classified position. The tentative work schedule will be Monday through Friday from 8:00am - 5:00pm. This position is contingent upon funding and Board approval.

The Administrative Assistant III classification coordinates campus, departmental or area administrative tasks of a highly complex nature; provides administrative and clerical support to assigned supervisor(s); initiates and recommends changes in procedures as required; provides technical assistance to others; and coordinates complex projects. Typically, this classification will support a relatively large and complex area(s)/department(s).

DISTINGUISHING CHARACTERISTICS:

The Administrative Assistant III is distinguished from the Administrative Assistant II in performing administrative/clerical support duties for a large complex area/department or multiple programs or departments. This classification substantially contributes to the budget development process and may monitor several budgets. Also, employees may be responsible for the coordination of a large office and are expected to have advanced knowledge of District policies, procedures and programs. They are expected to be able to resolve complex problems and make independent decisions. The technology skills expected in this classification include advanced abilities in standard software applications and may require incumbents to learn or possess the ability to design an area web site. This classification is expected to have a District perspective.

ABOUT THE SONOMA COUNTY JUNIOR COLLEGE DISTRICT

Santa Rosa Junior College has been an integral part of the Sonoma County community and its rich history, beauty and culture for more than 100 years.

SRJC is a public two-year community college, which serves the County of Sonoma and portions of Marin and Mendocino counties. The District has two campuses, located in Santa Rosa and Petaluma, California, two centers, a Public Safety Training Center located in Windsor, California, and the Robert Shone Agricultural Center located in Forestville, California, and our newest site in the Roseland area of the City of Santa Rosa. Students may choose from over 100 associate degree majors and certificate programs, complete courses toward the first two years of a bachelor's degree program, or pursue courses for other professional or personal reasons.

SRJC serves approximately 22,000 students each semester and is committed to inclusion, diversity, equity, anti-racism, and accessibility. The ideal candidate will share SRJC's commitment to be an inclusive, diverse and sustainable learning community that engages the whole person.

Please see the following Online Resources to learn more about SRJC:

• https://president.santarosa.edu/

• https://student-services.santarosa.edu/

• https://accreditation.santarosa.edu/

• https://fact-book.santarosa.edu/public

Essential Functions

KEY DUTIES AND RESPONSIBILITIES:

Examples of key duties are interpreted as being descriptive and not restrictive in nature. Incumbents routinely perform approximately 80% of the duties below.

• Assists students, staff and the public and refers to appropriate area/department if needed.

• Coordinates complex administrative tasks within assigned department or area; initiates changes in procedures and trains others.

• Interprets and explains District policies and procedures.

• Composes and keyboards reports, correspondence, memos, forms, agendas, faculty evaluations, meeting minutes, directories, and tables; proofreads documents for accuracy, completeness, and conformity to established formats; creates complex original draft correspondence; designs and creates brochures, forms, flyers and other marketing and information materials.

• Trains faculty in preparation of curriculum outlines; coordinates submission of curriculum documents according to Title V and District guidelines.

• Coordinates activities for a variety of programs, meetings, conferences and District-wide events or projects; attends meetings, takes notes and prepares minutes.

• Compiles, maintains and assists in developing budgets; maintains detailed spreadsheets and databases of department(s') or area(s') expenditures; monitors multiple program/activity budgets; prepares purchase requisitions and budget transfers electronically; provides budget assistance, such as account coding information, to faculty and staff.

• Develops and maintains complex spreadsheets and databases.

• Maintains various statistical records for department(s) or area(s); maintains complex general and confidential files.

• Designs, develops, modifies and updates a website; coordinates with appropriate areas/departments to implement a web site.

• Initiates and tracks faculty schedule changes; troubleshoots and resolves scheduling problems; monitors enrollments and faculty loads.

• Provides specialized administrative support for assigned area(s)/department(s).

• Works closely with students, staff, faculty and the public to implement goals and objectives of assigned department(s) or areas; resolves conflicts and ensures efficient operation of department or area assigned.

• May supervise and organize the work of student employees and short-term, non-continuing employees.

• May serve as lead worker to other classified staff in the area. EMPLOYMENT STANDARDS

ABILITY TO:

Perform difficult, complex and specialized administrative work with accuracy and speed; type or keyboard with accuracy and efficiency from clear copy or handwritten notes; take and transcribe minutes/memos with speed and accuracy; analyze situations accurately and take appropriate action; identify problems and recommend solutions; compose correspondence and accurate reports with minimum guidance and direction; communicate effectively in English; follow and give oral and written directions; perform mathematical calculations with accuracy; develop and maintain statistical records; work independently with a minimum of supervision; interpret, apply and initiate District policies and procedures; maintain cooperative working relationships; interact with the public in a helpful, courteous and friendly manner; demonstrate sensitivity to, and respect for, a diverse population.

Preferred: Type or keyboard at a minimum of 60 words per minute.

KNOWLEDGE OF:

Modern office methods and practices including filing, proofreading, formatting, report writing, advanced bookkeeping and fiscal management; proper English usage, spelling, vocabulary, and grammar; current office equipment, technology and standard computer software such as Microsoft Excel, Outlook, PowerPoint, Word, Adobe InDesign and Dreamweaver and internet navigation and web site maintenance programs; tasks associated with planning of programs, events and projects; proper reception and telephone etiquette.

Minimum Qualifications

Candidates/incumbents must meet the minimum qualifications as detailed below, or file for equivalency. Equivalency decisions are made on the basis of a combination of education and experience that would likely provide the required knowledge and abilities. If requesting consideration on the basis of equivalency, an Equivalency Application is required at the time of interest in a position (equivalency decisions are made by Human Resources, in coordination with the department where the vacancy exists, if needed.)

Associate's degree.

Preferred: Completion of an administrative assistant certificate (or equivalent coursework).

Experience:

A minimum of three years of increasingly responsible administrative support, or office management experience.

Preferred Qualifications:

• Competency with Microsoft Office Suite: WORD, EXCEL, POWERPOINT

• Experience with higher education policies and procedures

Application Procedures

In order to be considered for this position, applicants must provide the following:

• A completed Santa Rosa Junior College/GovernmentJobs.com Employment Application and responses to Agency-wide Questions. Please note resumes are not a substitute for completing the "Work Experience" section of the employment application. Applications will be considered incomplete if no work experience is listed, or if other required application fields are missing or incomplete.

• Contact information (phone number and email address) for three professional references. One reference must be from a supervisor.

• A brief cover letter explaining your interest in the position, including how you meet the minimum and preferred requirements and are qualified to perform the essential functions as listed in this section of the job posting.

• Current Resume.

• Copies of transcripts of all college-level coursework. Transcripts must state that the Degree(s) has been conferred or awarded. A copy of a diploma may be submitted in addition to the transcripts. If selected for the position, official transcripts must be submitted prior to employment. Unofficial copies (both sides) will be accepted if the unofficial document includes a seal, watermark, or other proof that the document was provided by an educational institution.

• If you do not possess minimum qualifications as noted under the Minimum Qualifications Section of the job posting, you must complete and attach the https://hr.santarosa.edu/sites/hr.santarosa.edu/files/ClassEquivAppfinal.pdf https://get.adobe.com/reader/ and supporting documents, including narrative synopsis, to your employment application in order to be considered.

PLEASE SUBMIT ONLY MATERIALS REQUESTED.

Following the filing deadline, applications which are complete for screening will be reviewed by a screening committee. Approximately 2-4 weeks after the filing deadline, Human Resources will notify you whether or not you have been selected for an interview. Those applicants most suitably qualified for the position will be invited to interview with a Screening Committee.

If you are in need of special services or facilities due to a disability in order to apply or interview for this opening, please contact the Human Resources Department.

MORE ABOUT SRJC HUMAN RESOURCES

BUSSMAN HALL ANNEX

MAILING ADDRESS: 1501 Mendocino Avenue, Santa Rosa, CA 95401

PHONE: (707) 527-4954

EMAIL: Please contact Jamie Cook at mailto:[email protected]

The office is located in the Bussman Building on the Santa Rosa campus. All documents included in your online employment application become the property of the District. Your employment application for this opening will not automatically be considered for future openings. New employment application(s) must be submitted for each opening.

CONDITIONS OF EMPLOYMENT (Prior to beginning employment):

• In accordance with Federal Law, all employees must provide proof of eligibility to work in the United States.

• Successful candidates will be extended a conditional job offer and will be required to undergo background screening prior to their first day of employment in order for an individual assessment to be conducted prior to commencing employment. Candidates must be fingerprinted in California and have background clearance (at applicant's expense);

• Must be willing to work on-site as determined by the department (the Sonoma County Junior College District does not offer ‘remote only' assignments).

• Must take a Tuberculosis (TB) test (once hired and every four years thereafter).

• Within 6 months of employment, must complete required District trainings such as Title IX, Mandated Reporter.

Campus Security Policy and Campus Crime Statistics Act (Jeanne Clery Disclosure)

Sonoma County Junior College District's annual security report includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by Sonoma County Junior College District; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. https://police.santarosa.edu/. Paper copies of the full report are available upon request by contacting Police Department Records at (707) 527-4963 or by visiting the Sonoma County Junior College District Police Department located at 2032 Armory Drive, Pedroncelli Center, Santa Rosa Campus.

Non Discrimination

The Sonoma County Junior College District does not discriminate on the basis of race, religious creed, color, national origin, ancestry, ethnic group identification, physical disability, mental disability, medical condition, genetic condition, marital status, sex, gender, gender identity, gender expression, genetic information or sexual orientation in any of its policies, procedures or practices; nor does the District discriminate against any employees or applicants for employment on the basis of their age. This non- discrimination policy covers admission, access and treatment in District programs and activities-- including but not limited to academic admissions, financial aid, educational services and athletics--and application for District employment.

https://strategic-planning.santarosa.edu/

VISION: Santa Rosa Junior College commits to setting the standard in cultivating an accessible, open, barrier-free, sustainable environment for students, employees, and the community. The college envisions equitable, impactful, transformative, enriching, and holistic learning opportunities that inspire our students to thrive.

MISSION: Santa Rosa Junior College transforms the lives of our culturally rich student body, employees, and community by cultivating a welcoming and antiracist environment, centered on social responsibility and cultural awareness. We offer exceptional teaching and learning in support of associate degree, certificate, transfer preparation, workforce preparation and community education programs, integrated with comprehensive student support services.

Equal Employment Opportunity

SRJC attracts and retains the most qualified faculty and staff from diverse backgrounds. This is achieved through an inclusive recruitment strategy and a rigorous, thorough hiring process that begins with the fair and consistent evaluation of each application for minimum qualifications and demonstrated skills specific to each position/assignment. Because the ability to serve students from broad cultural heritages, socioeconomic backgrounds and genders is a key commitment of the District mission, SRJC actively encourages applications from candidates who recognize the value that diversity brings to a professional educational community.

The Sonoma County Junior College District is an Equal Opportunity Employer.

To apply, please visit https://apptrkr.com/5601871

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