google drive assignments in schoology

This article shows teachers how to create a Google Drive Assignment in Schoology

Google Drive Assignments allow you to create an assignment for your students and attach a Google Doc, Google Slides, or a Google Sheet file to the assignment. A copy of the template file is created for each student in your class, and that file is shared back with you.

IMPORTANT INFORMATION ABOUT GOOGLE DRIVE ASSIGNMENTS:

Students MUST be logged into a Google account through their browser to work on and submit assignments using this feature. For students who do not have Google accounts, consider using a different approach or providing an alternative way to submit the assignment.

When you create an assignment with Google Drive Assignments, you are the “owner” of the file, and the file is “shared” with the student. When the file is shared with the student, the student has Edit access to the file and can modify the copied document.

Once a student clicks Submit , the file moves from the In Progress tab to the Submitted tab in the Schoology assignment. This also changes the student’s access to Comment only , which means the student cannot make changes to the document but can add comments.

If a student submits the assignment and needs to make changes before the due date, both you and the student can un-submit the assignment so the student can have Edit access again. After the due date, the student cannot un-submit the assignment and cannot edit the file.

PLEASE NOTE: Google Drive Assignments are used for independent student work and not collaborative work. If you want students to work together on an assignment, consider adding a link to the file in your course.

Steps to Creating a Google Drive Assignment

Navigate to your Schoology course and click the chevron to the left of one of your main folders to expand the folder.

Hover your mouse pointer directly below the location where you want to add the assignment until you see a green dashed line.

Left-click your mouse and then click Add Assignment .

Name: Enter the assignment name, which will be displayed inside your folder. Provide a unique and meaningful name for every assignment in your course. This makes it easy for you and your students to locate the assignment in the gradebook. For example, add the week or topic number to the beginning of the assignment name.

Additionally, at the end of the name, it’s very helpful to add the approximate amount of time it will take students to complete the assignment along with the number of points that can be earned.

Description: In the assignment description, provide clear and concise instructions on how to complete the assignment. Including an audio or video recording is recommended for your assignments to create a teacher presence and to enhance assignment instructions.

Use the rich text editor tools to apply formatting to the font; change the indent or alignment of selected text; insert a link, image, or table; spellcheck the description; apply paragraph headers; and switch between Visual and HTML.

REQUIRED: Per eAcademy course requirements, include the approximate amount of time it will take students to complete the assignment. Also include the number of points that can be earned.

Here are Assignment Instructions you can include in your Description, if desired.

~ Click My Document to view the Google Drive file.

~ Review the assignment instructions and complete the assignment by typing directly in the file.

~ When finished, click Submit Assignment .

~ On the next screen, click Yes, submit , and finally, click Done .

~ Use the breadcrumb trail at the top left to return to the weekly topic or the course landing page.

RESOURCE WITH STEP-BY-STEP INSTRUCTIONS:

STUDENT-Submitting a Google Drive Assignment in Schoology

Format Options: Select Google Drive Assignments .

If you have any issues connecting to your WIU Google Drive account, click Options , click Account Settings , and log into your WIU Google Drive account.

Scroll down your list of files or type the file name in the Search Google Drive field and select the file you would like students to complete. Make sure the sharing permission is set to "anyone with the link can view."

Click Attach. The file is now attached to the assignment.

REQUIRED - Due date and Time : All graded eAcademy assignments must have a Due date and time. To provide students with plenty of time to submit the assignment, set the time to 11:59 PM . This is a soft End Date and students can submit the assignment after this date unless you use the Lock feature (see Lock information at the bottom of this resource).

pts: Enter the number of points the assignment is worth.

Category: From the Category drop-down menu, select Assignments .

Period: From the Period drop-down menu, select the grading period that aligns with the Due date. DO NOT select Set as midterm/final . This may negatively impact student grades.

Factor: Leave the Factor setting at the default value.

[ NEW ] Collected Type: Checking the box will disable the ability to add a traditional score to the assignment in the gradebook. This is an Exception code that allows you to forgo traditional grading on a material. You can keep track of student work on assignments without impacting grading calculations as appropriate (e.g., Field Trip Forms). Enabling this setting will create a new column in the gradebook.

Scale/Rubric: Leave the Scale/Rubric setting at the default value.

Click Create .

If desired, change the Options at the bottom of the Create Assignment window.

Individually Assign: Use this setting to only display the assignment to one or more members of the course or a grading group.

Lock: This setting prevents students from making submissions.

By default, this feature is disabled. Click the Lock icon to get started. From the drop-down menu, select either Lock on… or Lock now . If you select Lock on… , enter the date and time you wish to lock the assignment.

Submissions Enabled: You can choose to disable submissions if the assignment does not require something in return from the student - for example, reading homework.

Published to students: Use this setting to display or hide the assignment from the student view. The assignment is published by default and immediately available to students.

Grade Statistics: When enabled, this setting displays the statistics for the assignment to the students, which is located in an icon above the assignment submissions.

Comments: This setting is enabled by default and allows students to comment on the assignment. Use care with this setting because students may think the Comment box is used for assignment submissions. You may want to disable this setting.

[ NEW ] Count in Grade: This setting is enabled by default.

If disabled, this setting allows you to exclude a material’s scores from the grade calculations. This allows you, students, and parents to know immediately if a material is used in grading.

An example might be a pre-test you don’t want to count in grade calculations. The assignment grade will appear in purple italics in the gradebook and will not impact a student’s overall grade.

Copy to Courses: This setting allows you to copy the assignment with the current settings and options to another course.

PLEASE NOTE: At the current time, the attached Google file DOES NOT get copied when you copy a Google Drive Assignment to other courses. If you choose to use this feature, you will need to edit the copied assignment and attach the Google file.

Viewing Student Submissions

Navigate to your Schoology course and click the assignment name.

Click In Progress to see how the students are doing with the assignment and if they opened the assignment yet.

Click Submissions to view and grade each student’s assignment.

Use the breadcrumb trail at the top left to return to your course landing page or weekly topic.

From the course landing page under Reminders on the right, you’ll see the total number of ungraded assignment submissions.

Granville Schools Edtech

Learning for Life

• Search for:

Co-Teaching and Google Drive/OneDrive Assignments in Schoology

This past fall, Schoology released a new system that connects assignments directly with documents from your OneDrive or Google Drive, creating a copy of your document for each student, and adding a host of additional useful features for teachers! For more on those systems, Schoology provides some help articles for both Google Drive Assignments   and OneDrive Assignments  in their Help Center. This article is to provide some help for those teachers currently using either of these systems.

Along with the many benefits of these new direct integrations, there are a couple of hiccups, as these are both new systems to the Schoology ecosystem. One hiccup, in particular, applies to co-taught classes using Google Drive Assignments or OneDrive Assignments. Even though Schoology allows a course to have multiple administrators to accommodate co-teaching, these new assignment types do not support co-teachers well. Continue below for a brief explanation of the issue and a quick and easy solution!

The Short Version

Only the teacher that specifically creates the Google Drive Assignment or OneDrive Assignment can access students’ copies of the file associated with an assignment.

The Longer Version

When a teacher creates an assignment in Schoology and uses the Google Drive Assignments or Microsoft OneDrive Assignments app, she or he selects a file from his/her own Google Drive or OneDrive, then Schoology creates a new copy of this file for each student. All of these new copies are shared with students in the “Shared with Me” section of their Google Drive or OneDrive. The teacher also gets a copy of each student’s document in a Schoology folder within her/his own Google Drive or OneDrive. This is a cool system that works really well, except that co-teachers are not included in this “chain of access,” and thus do not have any way to view students’ documents.

This means that intervention specialists cannot view students’ documents that they have turned in via a Microsoft OneDrive Assignment or a Google Drive Assignment, whether for grading, conferencing, or some other purpose. Luckily, there are a couple of quick and easy work-arounds for this!

A Good Option

One possible approach to this issue is to simply split up the students into two groups- whether by students requiring accommodations and modifications, by student groups, or some other method. One teacher creates a copy of the assignment and assigns that copy to his/her group of students. The other teacher creates a copy of the assignment and assigns that one to his/her group of students. To aid in this pursuit, teachers can employ the Grading Groups feature within Schoology ( details here ).

This results in a setup where one teacher has access to assignments from the students under her/his purview and her/his co-teacher has access to assignments the other group of students. Each teacher can grade assignments, provide feedback, etc. However, the drawback here is that there is always a subset of students to whom each teacher does not have access.  This leads to our better solution.

The Better Option

As I mentioned in the longer explanation of the issue above, Schoology shares copies of each student’s document with the teacher who created the assignment in Schoology. All of these student assignments go into a folder in the teacher’s OneDrive or Google Drive (depending on the source of the original file).

Either way, every teacher that uses Google Drive Assignments and/or OneDrive Assignments has a “Schoology Google Drive Assignments” or “Schoology Microsoft OneDrive Assignments” folder created in each respective cloud storage location. Inside of that folder, a folder is created for each of your courses within Schoology, and inside of  that folder is a folder for each Google Drive Assignment or Microsoft OneDrive Assignment you have created.

This setup makes it very easy to provide access to your co-teacher(s). All you need to do is open your Schoology Google Drive Assignments folder or Schooology Microsoft OneDrive Assignments folder, then right click on the folder for any course that you co-teach. From there, you can choose to share the entire folder with your co-teacher(s), providing access to every assignment currently within that folder, as well as any future assignments.

After this, you and your co-teacher will both be able to view any student’s document within a Schoology Google Drive or OneDrive assignment!

Google Assignments by Google

Description

Assignments is an LTI application from Google that helps you distribute, analyze, and grade student work.

Getting started

• Assignments is included with G Suite for Education and is for schools that provide school-issued Google accounts through G Suite for Education.
• Instructions for installing Assignments in Schoology--including creating a key and secret--are here: https://support.google.com/edu/assignments/answer/9927421
• Schoology Help Center: Google Assignments App Administrator Guide

Instructors:

• Instructions for getting started after your admin installs Google Assignments for your courses are here: https://support.google.com/edu/assignments/answer/9074068
• Schoology Help Center: Using the Google Assignments App

Benefits of using Google Assignments

Distribute personalized Google Drive templates and worksheets to students

• Assign and collect virtually any file type, including Google Docs and Microsoft® Word files.
• Automatically distribute a personalized copy of assignment files for each student.
• Each distributed copy will be labeled with a student’s name and organized in a Drive folder.

Spot missed citations and possible plagiarism with originality reports

• Assess student work for originality without leaving your grading tool.
• Searches hundreds of billions of web pages and 40 million books.
• Help students learn to support their ideas by letting them scan their work for missed citations up to three times before submitting.
• For G Suite Enterprise for Education customers, originality reports will scan past student submissions for student-to-student matches within your school’s domain.

Save time grading while providing rich feedback

• Prevents students from editing their work while you grade.
• Grade with rubrics to keep grading consistent and transparent.
• Give rich feedback and suggestions on student work using the power of Google Docs, including margin comments, strikethroughs, and highlighting.
• Easily reuse frequent margin comments with a personalized comment bank.
• Grades save to Schoology's gradebook

Reviews  (0)

• Schoology Learning

Instructor - Reconnect Google Drive Assignments App

Reconnecting the google drive assignments app.

The Google Drive Assignments App leverages the permission-sharing capabilities of Google Drive. A student copy of the assigned document is created when a student opens an assignment using the Google Drive Assignments App. This copy is only shared with the instructor who created the assignment and the student who opens it.

Sometimes, errors can occur for students and instructors using this workflow because:

• A student attempts to view a file and discovers they no longer have access. A Google account and/or privileges had previously given them access to the file, but now they are using a different Google account and cannot access it.
• A student or instructor attempts to view a file and discovers they no longer have access. They are logged into Schoology but are not actually logged into a Google account.

These errors can be resolved by logging out of the Google Drive Assignments App and logging back in. Schoology has added a link to make this process easier. This allows instructors and students to reconnect to the app with the correct Google account and load the document successfully.

This link appears for:

• Students viewing their own documents in the My Document tab.
• Instructors viewing student documents in the In Progress tab of the assignment.
• Instructors viewing student documents in the Submissions tab of the assignment.

If your students are encountering these issues, they can follow the steps in our article on Reconnecting the Google Drive Assignments App with Force Log Out for Students.

If you are an instructor experiencing one of these issues while viewing student documents, use the following steps to force log out and reconnect the app:

Step 1 — Click the link in the top right corner above the document.

This will log you out of the Google Drive Assignments App. It will not affect how students are logged in.

Step 2 — Click Connect to log in to your Google Drive account.

This will launch a new window prompting you to log in with your Google Drive account.

For instructors viewing assignments they’ve created, it’s important to log in to the Google Drive Assignments App with the Google account that was used to create the assignment. Co-teachers and other faculty members cannot view the student copies in the In Progress or Submissions tabs because the copy is only shared with the instructor who created the assignment and the student who opens it.

Once you’ve logged in, Schoology will automatically reload the document. If the document still does not load, submit a ticket to the Schoology Support team.

Please note, these errors can depend on your browser setup.

If this problem persists, please contact our support.

• Help Center
• Assignments
• Privacy Policy
• Terms of Service
• Submit feedback