example of application letter in kenya

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How To Write Job Application Letter Sample For Any Position

It has become increasingly necessary for job seekers to submit an application letter alongside their resume during the job application process .

But why is this so important?

First, attaching an application letter helps to set you apart from other applicants and research has shown that about half of recruiters reject job applications without application letters.

So if you're currently job hunting and want to increase your chances of having your resume read and landing an interview, then you need to learn how to write the perfect job application letter.

Now we understand that writing application letters every single time you're applying for a new post can be exhausting. Some of these job openings have a really short application window, leaving you with little to no time to craft out something good from scratch. That is why we have created the perfect job application letter template for any position with a sample you can swipe in a minute.

What Is An Application Letter?

An application letter is a document that can either be attached to your resume, sent in the body of an email or sent as a standalone document to a potential employer, with the sole purpose of expressing your interest in an open job position.

A well-written application letter should give the reader a good reason why you should be called in for an interview and must also highlight key skills and qualifications that make you a great fit for the role being advertised.

Aside from showcasing your job-worthy qualifications, an application letter is a great way of showing your personality and familiarity with the company you're applying to. Feel free to mention your professional goals and aspirations and how they align with the company goals.

What Is The Format Of A Job Application Letter?

When writing a job application letter, you are expected to follow a business letter format. There's also a slight difference when formatting depending on the medium through which it will be sent.

Here are three easy steps on how to format a job application letter

Use a professional format- you must keep your application letter professional and precise. This means that your document must include single line spacing, one-inch margins and left alignment. Avoid using fancy fonts and stick to more traditional ones like Times New Roman, Arial or Calibri. Your font size should be between 10 to 12 points and keep the letter one page long.

Create the heading- use a formal business letter heading if you are submitting a hard copy application. This includes your name and contact information, the date, company name and address. Example of the header:

[Your name]

[Your City]

[Your phone number]

[ Your email address]

[Name of hiring manager]

[Title of hiring manager]

[Company name]

[Company address]

Including your contact information, makes it easy for the hiring manager to follow up with you regarding the job.

The major difference between formatting a hardcopy application letter and an email is in the heading. For an email, you'll need to include a catchy subject line that clearly states your purpose for writing. This will determine if your email gets opened and is read. A simple email application subject line would be "Videographer - Michael Williams". And unlike in a hardcopy version where your contact information is written at the top of the letter, with email, you can place it below your signature.

Address the letter to the hiring manager- Find out the name of the person in charge and address the letter to this person using a common business greeting like Dear Mr/Mrs and their Last Name. If you don't know their gender and which pronouns to use, you can write your greeting as "Dear First and Last Name". And if you're unable to find their names, a simple "Dear Hiring manager will work just fine.

Best Tips For Writing An Application Letter

When writing an application letter, make sure to incorporate the following tips to increase the effectiveness of your letter.

1 . Always send an application letter

You should always send an application letter with your resume for every job you're applying for unless the job ad specifically says not to send one. An application letter helps the employer to learn more about you than they would have from reading just your resume and it also sets you apart from other applicants.

2 . Use keywords

Most job postings will include skills and abilities that they expect candidates to possess. Review the job posting to find out these keywords and incorporate them into your application letter to show the employer that you're a good fit for the role.

3 . Emphasize your skills and abilities

While your resume contains information on your skills and qualifications, an application letter offers your more room to sell yourself as the best candidate for that position. Instead of just listing your skills and accomplishments, give specific examples of how you applied your skills and abilities to situations that benefited the organisation.

For example instead of saying "I managed website content for ABC for 2 years" you can say " I created a content calendar consisting of four SEO-optimized articles per week for ABC's website which saw a 50% increase in organic traffic within 3 months"

4. Keep it brief

While sharing your skills and accomplishments, don't forget to only mention the important stuff and keep it short. Your application letter should be a page long, so focus on mentioning only those things that relate to the position you're applying for.

5. Proofread the letter

Don't be in such a hurry to write and submit your application letter without proofreading and editing. Maintain your professional approach by making sure that your letter is error-free. Check for spelling mistakes, punctuations and proper spacing before you click the send button.

What To Say In A Job Application Letter

If you find yourself struggling with what to say in your application letter, you're not alone. Here are the key things to mention in your application letter.

1 . Express your interest

In the first paragraph of your letter, you're expected to express your interest in the role being advertised. Make sure to convey your enthusiasm through your words. The hiring manager should be able to tell from the tone of the letter that you're excited about working with them and that this is not just another routine letter that you're sending to every other company.

❌ "In response to your job ad for a Graphic designer, I would like to indicate my interest in the position"

✔️ "As a lifelong enthusiast of ABC's marketing initiatives, I was thrilled to see your posting for the position of a Graphics designer in your marketing team".

2. List your experience and qualifications

Right after you have shown interest in the job being advertised, mention your skills, experience and qualifications in a way that aligns with the company's mission and goals. For example, if the role you're applying for is in the financial sector, you can emphasize how you have worked within the accounting department at your previous job.

3. Mention your best personality traits

While maintaining a professional approach, don't forget to mention your best personality traits that show your potential employer that you're friendly and easy-going. If the job requires you to work with a team, you can explain how you value community spirit.

4. Express appreciation

Before your sign off your letter, remember to appreciate the hiring manager for taking out time to read what you have written.

5. Close the letter

Avoid focusing on how much you need the job and instead place emphasis on what you have to offer. Also, avoid repeating cliche phrases like " thanks for your time and consideration" instead close with a promise. A simple way to go about this is to tell the hiring manager that you're looking forward to an interview with them so you can discuss how your knowledge and experience can help them achieve the company's future goals.

To sign off, instead of using "Sincerely" you can replace it with other synonyms like " Best regards", or "Respectfully yours".

6. Add a postscript

All of the above are must-haves in your application letter but this last one is optional. Adding a postscript is a special trick that some people use. The postscript P.S screams "important information that you cannot miss" it draws the reader's attention and leaves them wanting more, hence earning you at least a callback or an interview. You can use this to tell the hiring manager something impressive about your career and say that you'd like to share more details if they are interested.

How To Send A Job Application Letter

There are three ways you can send your application letter, you either submit it through the company’s recruitment portal or via email or a hardcopy alongside your resume in an envelope to the physical address of the company.

Since most companies now digitize their application processes, sending a job application letter through email has become the most popular option. When sending via email, make sure to use a subject line that contains your name and the position you're applying for.

Job Application Letter Template

Contact Information (if you are submitting a hard copy. Not necessary for online applications)

City, State

Phone Number

Email address

Employer's Contact Information (if you are submitting a hard copy. Not necessary for online applications)

City, state

Dear Mr/Ms Last Name or Dear Hiring manager (if you don't have the name of the person in charge)

Body of Application Letter

The body of your application letter is where you show your interest in the job, the position you're applying for, and mention solid reasons why the employer should grant you an interview. It should include about three to four paragraphs and not be more than one page long.

First Paragraph - mention where you saw the job posting, include the name of a mutual contact where applicable, and express your interest in the position

Middle Paragraph- this paragraph can be broken down into two, and for easy comprehension, you can use bullet points to state and explain your experiences and accomplishments.

Final Paragraph- thank the hiring manager for reviewing your letter and including follow-up information.

Sincerely, Best regards

Your Signature (for hardcopy)

Job Application Letter Example

Cassandra Ejiro (if you are submitting a hard copy. Not necessary for online applications)

17 DLA Road

Asaba, Delta State

08145633323

[email protected]

21 July 2022 (if you are submitting a hard copy. Not necessary for online applications)

Hezekiah Obi

Human resource manager

Vienna Int'l Hotel

Warri, Delta State

Dear Mr Obi,

I was thrilled when I came across your job ad for the post of a social media manager on MyJobMag and I decided to give it my best shot.

Looking at your company's ongoing project to launch new community bus terminals, it is obvious that a social media campaign would be a great way to create awareness for the brand, attract potential sponsors and connect with your customers at the grassroots level. I believe I have just what you need to bring this campaign to life.

I've worked as a content manager at New Media group where I had the responsibility of overseeing research, writing, editing and publishing of the company's blog posts. I was also in charge of handling three social media accounts, Facebook, Twitter and Instagram which I successfully grew to above 5000 active followers on each platform within 3 months of consistent posting.

I also have:

Expertise in WordPress, Facebook and Instagram ads

Basic graphic design skills like creating simple picture graphics and slides best for Instagram posts

Feel free to reach out to me at your convenience to discuss your company's goals and needs in the coming year. You can reach me on 0912345678.

Best regards

Cassandra Ejiro

PS: I would love the opportunity to show you how I generated new customer leads from the comments section of the New Media Twitter handle in just a month, using my 30-day content creation calendar.

Now that we know how to write an application letter, it is time to start applying for the right job vacancies in Kenya .

Staff Writer

47 comment(s).

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Job Application Letter Sample Kenya

Are you looking for a job in Kenya and need help with your job application letter? Look no further! In this article, we provide examples of Job Application Letter Sample Kenya that you can use as a guide to craft your own personalized letter. Feel free to modify these examples to suit your specific needs and make a great first impression on potential employers.

Explaining the Pain Point for Job Application Letter Sample Kenya

When applying for a job in Kenya, your application letter is often the first point of contact between you and the employer. A well-written job application letter can help you stand out from other applicants and increase your chances of getting an interview. However, many job seekers struggle with crafting an effective application letter that highlights their qualifications and experiences. Here are some common pain points that job seekers face when writing a job application letter:

Difficulty in expressing their qualifications and experiences concisely
Uncertainty about how to format and structure the letter
Lack of knowledge on what information to include in the letter
Inability to customize the letter for different job applications

Example of Job Application Letter Sample Kenya

Dear Hiring Manager,

I am writing to express my interest in the [Position Name] position at [Company Name] as advertised on [Job Board/Company Website]. With a [Number of Years] years of experience in [Your Field], I am confident in my ability to contribute effectively to your team.

During my time at [Previous Company], I successfully [Achievement or Project]. This experience has equipped me with the skills and knowledge necessary to excel in the [Position Name] role at [Company Name]. I am particularly excited about the opportunity to [Specific Task or Responsibility from Job Posting].

I am impressed by [Company Name]’s commitment to [Company Value or Mission Statement], and I believe that my background in [Your Field] aligns well with the values of your organization. I am excited about the possibility of contributing to your team and would welcome the opportunity to discuss how my skills and experiences can benefit [Company Name].

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How to write an application letter for employment

An application letter also known as a cover letter is a document accompanied by the curriculum vitae when applying for a job. Your CV contains your skills, experience and education background in detail while your application letter for employment highlights the requirements you have for your desired job. This article will guide you on how to write an application letter for a job vacancy. Read on to know more.

Writing an application letter requires some skills. Everything has to be professional. Your potential employer will want to see your abilities and talents in your application letter before seeing what you can present. The first rule of writing an application letter is that it should be concise and to the point. Employers do not have time for long letters as they are probably vetting more candidates. Check out job application letter examples and writing tips below.

Steps to writing a good letter of employment

Best CV samples for fresh graduates in Kenya

Prepare and organize your thoughts: Keep in mind that a lot of candidates are applying for the same position. Highlight the most useful or relevant skills and experiences. You need to understand what the employer is looking for and be in a position to convince him or her that you are fit for the job. Explain your qualifications and skills in such a way that the need of the employer will be met. With the ideas of what you want to write in mind, better still, written down; you can then proceed to the actual writing.
Writing guide: This is a totally different write-up from a quick email to your friend or a thank you note to someone you appreciate. There are expectations from those who will receive your application. Meeting the bare minimum would mean better consideration of your case. You need to adhere to spacing, presentation and length guidelines if you want hiring managers to read your letter.
Length: The length should not exceed a page
Font: Have between 10 and 12 points in your font size so as to make your legible.
Formatting and margins: The format and page margins of your letter matter too. Single space your letter with spaces between every paragraph. Align your text to the left if it is not the default setting. Use at least 1” margins and use a favorable font. Times New Roman, Calibri, and Arial are the most suitable MS Word fonts to use in your application letter for a job.

Complete guide to writing an effective appointment letter

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The format of an application letter

The following format should be used when writing an application letter:

This includes both your contact and that of your potential employer. The heading contains your name, postal address, the email, phone number, and the date beneath the contact information. The recipient's contact information includes the company name, the address, and their role. Add the reference just below the contact details.

READ ALSO: How to write a personal profile (with examples)

Introduction

The introduction of an application letter for a job should have a simple salutation such as Dear Mr. /Ms. which is followed by the person's last name. Do not be casual in your greetings. Avoid words like “Hey or hello” and use more professional terms. Only use “To Whom It May Concern” if you are unsure of the name or title person you are addressing. You can also use general salutations like “Dear Human Resources Manager” or “Dear Hiring Manager” if the contact person’s name has not been provided.

A step by step guide for writing an awesome attachment letter

This part contains the most weight in your application letter. Start by mentioning the job you want and where you heard the vacancy from. Next state your qualifications and convince your employer to be that you are the best guy for the job. Mention any accomplishments you have had in your career or how your skills saved a company you previously worked for in your application letter for a job vacancy. Employers love to hear about your achievements as they are assured that your addition to the company will make the firm more successful. Share every detail in your experience.

READ ALSO: How to write a script for a movie or video

In conclusion, be grateful to your potential employer for taking the time to hear you out and thank them for considering you. The conclusion is usually short, just three to four sentences.

Sign off with with a polite close like yours sincerely or yours faithfully. Complete the letter with your handwritten signature followed by your name, typed. Include your contact information as you end..

Different styles used to write letters

Job application letter template

Job application letter sample

(Your contact information )

(Employer’s contacts information )

Dear Sir/Madam, (salutation)

Re: Application for the Sales Manager job

I would like to express my interest in the Sale Manager position that was posted on the Daily Magazine on 4th December 2018. My experience and skills are sufficient enough to meet the requirements of this job. (Indicate your interest in the job and from where you learned about it).

Working as a Sales Manager for MNP Company exposed me to very many activities that enhanced my experience in my line of work. I effectively managed the budgets for the company and solved customer complaints amicably for six years. (Talk about what you did in the past that enabled you to gain the skills).

Attached is my resume providing further details about me. Thank you for considering me. (Express gratitude).

How to write a verification of employment letter

(Signature)

Kate Williams

Invitation Letter For Kenya eTA

When applying for a eTA to visit Kenya , it is often required to submit an invitation letter along with your application. An invitation letter serves as a supporting document, providing information about your trip and the purpose of your visit.

This letter is typically written by a host or inviting party in Kenya , such as a family member, friend, or business associate. It helps immigration authorities assess the legitimacy of your visit and ensures that you have a clear purpose for your travel.

What does an invitation letter for a eTA application entail?

An invitation letter is a crucial document required for many eTA applications. It serves as a confirmation that you have been invited by someone residing in Kenya.

The letter is typically written by the inviting person , who acknowledges your intention to visit their residence in Kenya.

Types of Invitation Letters:

There are various types of invitation letters, including:

Business Invitation Letter: This type of letter is required when you are invited for business-related purposes, such as attending meetings, conferences, or negotiations in Kenya.
Hospital Invitation Letter: If you are traveling to Kenya for medical treatment or consultation, you might need an invitation letter from the hospital or medical institution where you will be receiving the services.
Student Invitation Letter: Students who plan to study in Kenya will need an invitation letter from the educational institution where they have been accepted.

Requirements for Writing an Invitation Letter:

While not all embassies make it mandatory, submitting an invitation letter is highly recommended to support your Kenya eTA application . To ensure the acceptance of the invitation letter, the host must meet the following requirements:

Relationship: The host must be your friend, relative, family member , or romantic partner.
Citizenship or Permanent Residency: The host should be a citizen or lawful permanent resident of Kenya.
Accommodation: The host must have sufficient space in their home to accommodate you during your visit.

How to Write an Invitation Letter for eTA Application:

Writing a letter of invitation for a eTA application can be relatively simple once you understand its purpose. The host should personally write the letter, addressing it to either you or the consular officer responsible for processing the eTA application.

In some cases, embassies may have their own invitation form. If provided, your host will only need to complete the form with the necessary details. However, if no specific form is available, you can use the following sample as a guide:

[Embassy Name]

[Embassy Address]

[Embassy Phone Number]

Subject: Invitation Letter for [Applicant's Name] with Passport No. ________________

Dear Sir/Madam,

I, [Host's Name], am writing this letter to support the eTA application of [Applicant's Name] for their visit to Kenya. Currently, I reside in Kenya as a citizen/permanent resident at the following address: [Host's Address].

[Include information about the relationship between the host and the applicant.]

[Applicant's Name] will be visiting me from [Enter Entry Date DD/MM/YY] to [Enter Exit Date DD/MM/YY] for tourism purposes in Kenya. We plan to explore various tourist destinations and engage in activities such as [Add planned activities/itinerary]. During their stay, [Applicant's Name] will be residing with me at [Host's Address] until their departure to their home country. All expenses related to the trip will be covered by [Applicant's Name] through [Provide means of funding].

Should you require additional information or have any inquiries, please do not hesitate to contact me.

Kind regards,

[Host's Signature]

[Host's Name]

[Host's Address]

[Host's Phone Number]

[Host's Email]

The host should include copies of their residence permit, proof of residence (address), and any other relevant supporting documents.

Where to Submit the Invitation Letter:

If you are applying for a Kenyan eTA, the invitation letter and eTA application form should be submitted to the Kenyan embassy or consulate . The guest can submit these documents, along with other required supporting documents, on the day of their eTA interview. The host should also provide a scanned copy of the invitation letter to the guest for their reference.

Remember to check the specific requirements and guidelines of the embassy or consulate where you will be submitting your eTA application.

By following these guidelines and providing accurate and detailed information in the invitation letter, you can increase the chances of a successful eTA application for your visit to Kenya.

Can you explain the concept of a eTA cover letter?

A eTA cover letter is a crucial document that provides essential details about your intended trip to a foreign country. It serves as a proposal explaining why you are eligible to receive a eTA for your travel purposes.

This letter is typically addressed to the Embassy, Consulate, or eTA Application Center where you intend to submit your eTA application. The content of your eTA cover letter depends on the specific purpose of your trip, which can be broadly categorized into three main types: tourism, business, and medical. Each type requires distinct information to support your eTA application.

Types of eTA Cover Letters

Cover Letter for Tourism Purposes : This type of cover letter is written by the applicant. It should include relevant information related to your tourism activities and intentions during your visit to the desired country.
Cover Letter for Business Purposes: In the case of a business trip, the cover letter is usually prepared by your employer. It should outline the purpose of your visit, the duration of the trip, and your role within the company.
Cover Letter for Medical Purposes : For medical trips, an authorized medical institution typically prepares the cover letter. It should include details about the patient's diagnosis, treatment, treatment duration, and any other pertinent information.

Information to Include in a eTA Cover Letter

To create a compelling eTA cover letter, it is essential to provide comprehensive and convincing details. Remember, your objective is to convince the Embassy or Consular staff that you meet the eligibility criteria for obtaining a eTA.

The following information should be included in your eTA cover letter:

Reason for the Visit: Clearly explain the purpose of your visit to the country in question, whether it is for tourism, business, or medical treatment.
Travel Dates: Specify the dates you plan to enter and exit the country. It is advisable to include flight reservations to substantiate your travel plans.
Detailed Itinerary: Provide a comprehensive itinerary outlining your planned activities during your stay in the country. This demonstrates that you have a well-defined plan and reinforces the purpose of your trip.
Financial Means: Present evidence that you possess sufficient financial resources to support yourself during your stay. This may include bank statements, proof of employment, or sponsorship details.
Accommodation: Indicate where you plan to stay during your visit. If you have made reservations, mention the hotel name and attach supporting documentation, such as hotel confirmation or reservation details.
Other Countries Visited: If your travel itinerary includes visiting other countries, mention them in your cover letter, along with the purpose and duration of your stay in each country.
Sponsorship: If someone will sponsor your trip, describe your relationship with the sponsor and explain how they will support you financially or otherwise.
Documentary Limitations: If you are unable to submit any of the required documents, provide a valid explanation for the omission and state the alternative documents you have submitted in their place.
Additional Relevant Information : Include any other pertinent information that supports the purpose of your trip or addresses any concerns the Embassy or Consular staff may have.

It is worth noting that you can refer to your supporting documents, such as proof of accommodation, flight reservations, or medical records, within your cover letter to further substantiate your claims.

For example, you can state, " My friend and I plan to stay at the ABC Hotel in Paris, and our complete hotel reservation is attached ."

Specifics for Medical Purposes

In the case of a cover letter for medical purposes, typically written by a doctor or specialist, the following information should be included:

Official Letterhead: Ensure the cover letter is written on the official letterhead of the medical institution.
Patient's Diagnosis and History: Clearly state the patient's diagnosis and medical history to provide context for the treatment.
Treatment Details: Explain the specific treatment the patient will undergo, emphasizing its benefits and providing precise information about the treatment procedures.
Treatment Duration: Specify the duration of the treatment and any subsequent follow-up appointments.
Any Other Relevant Information: Include any additional information that may be pertinent to the medical treatment or your visit.

It is also advisable to request a hospital or medical center abroad to provide an invitation letter, known as a Hospital Invitation Letter, which can include further details regarding your medical treatment, trip information, and personal information.

Specifics for Business Purposes

When applying for a business eTA, your employer should prepare a cover letter that contains the following details:

Letterhead of the Company: The cover letter should be written on the official letterhead of the company.
Travel Dates: Clearly state the dates of your business trip.
Purpose of the Trip : Describe the purpose of your visit, whether it is for meetings, conferences, negotiations, or any other business-related activities.
Trip Duration: Specify the duration of your business trip.
Company Information : Provide the full name of your company and your position within the organization.
eTA Type : Clearly mention that you are applying for a Business eTA.
Employer Contact Information : Include the contact information of your employer, such as their name, title, email address, and phone number.
Any Other Relevant Information: Include any additional information that is relevant to your business trip or supports your eTA application.

Furthermore, in some cases, the company you plan to visit abroad may provide you with an invitation letter. This invitation letter, prepared by the foreign company, can be attached to your eTA application and provides additional validation for your business trip.

By following these guidelines and tailoring your eTA cover letter to the specific purpose of your trip, you can enhance your chances of a successful eTA application. Remember to provide accurate and detailed information to demonstrate your eligibility and convince the Embassy or Consular staff of the authenticity and legitimacy of your travel plans.

Could you provide some samples of cover letters for eTA applications?

Below, you will find samples of cover letters for different types of eTA applications. These samples serve as guidelines, and it is important to tailor the letter to meet your specific requirements and provide all the necessary information.

Sample Cover Letter for Tourist eTA/Letter of Purpose of Travel

Immigration Officer

Subject: Cover Letter for Tourism to [Desired Country] for [Applicant Name] with Passport No. ________________

I am writing to apply for a eTA to travel to [country name] from [enter date DD/MM/YY] to [enter date DD/MM/YY]. My purpose of travel is tourism, as I am eager to explore various tourist destinations and immerse myself in [country name]'s unique cuisine and culture. I have planned to visit places such as [add places you plan to see] and ensure an ultimate tourist experience by exploring the city of [city name(s)].

During my visit to [country name], I have made arrangements to stay at the following hotels:

[Hotel Name and Address] - [Date DD/MM/YY]

[Feel free to add your schedule/itinerary and elaborate more on what you plan to do during your trip.]

I am currently employed at [company name] as [position], and I have obtained approval for the vacation days specified above. I will be financing my trip through [provide means of finances]. Please find attached all the required documents for my eTA application.

If you have any questions or require any additional information, please do not hesitate to contact me at any time. I trust that you will find everything in order and appreciate your favorable reply to my application.

Thank you in advance.

[Your Complete Name]

[Your Address]

Sample Cover Letter for Medical eTA

[Official letterhead of hospital/medical institution]

[Current Date]

[Name of Referring Hospital]

[Address and Phone]

[Patient Name]

I am writing on behalf of my patient, [patient Name here], to document the medical need for [medication/treatment/equipment in question] for the treatment of [the exact diagnosis]. Please find the following information regarding the patient's medical diagnosis, history, and a summary of my treatment motive.

Patient's Diagnosis and History:

[Add applicable information of the patient's diagnosis and medical history]

[Add applicable information about the patient's treatment, the reason thereof, and how it will benefit the patient's health]

Treatment Duration:

[Add the expected duration of the treatment]

As highlighted, the [medication/treatment] is necessary for my patient's medical condition. With the correct treatment and care, my patient could successfully recover/improve.

Please do not hesitate to contact me if any further information is required to guarantee the approval of my patient's medical treatment.

[Name and Signature of Physician]

Quick note: Ensure that you include other relevant required documents alongside your medical cover letter. These can include records of your medical condition, health insurance policies, and any additional supporting documents.

Sample Cover Letter for Business eTA

[Letterhead of Company]

Dear Consul General,

I am writing this letter to confirm that Mr./Mrs. [Name and Last Name] is an employee at [company name] with the position of [job title/position]. During the [number of years] they have been working at our company, Mr./Mrs. [Name] has played a key role in strengthening our relationships with international investors.

Mr./Mrs. [Name] will be traveling to [Name of city], [country] from [Date of entry] until [Date of exit] for a total of [number of days]. This trip is essential to attend to the following work-related activities:

[Write in as much detail as possible about the business activities that will be conducted abroad]

Furthermore, during this time, Mr./Mrs. [Name] will participate in an important business meeting in [city name] to enhance corporate relations with our international partners.

Mr./Mrs. [Name] will be staying at [hotel name, address, phone number] during their visit, and they will return to [country of origin] on the specified dates.

I kindly request the issuance of a [eTA type] to Mr./Mrs. [Name and surname] at your earliest convenience. Should you require any additional information, please do not hesitate to contact me.

[Supervisor Signature]

[Name and Last Name]

[Phone Number]

[Address of Employer]

These samples provide a framework for creating effective cover letters for eTA applications. Remember to personalize the content based on your specific circumstances and provide all the necessary supporting documents as required by the embassy or consulate.

What is a sponsorship letter and how does it relate to eTA applications?

A sponsorship letter plays a crucial role in eTA applications, particularly when the applicant is unable to provide the necessary funds for their trip abroad. This letter is written by the individual who will be financially supporting the applicant throughout their journey, known as the sponsor.

It serves as a vital document, providing evidence that the sponsor possesses the financial means to cover the applicant's expenses during their stay, including accommodation, food, transportation, and other related costs.

Distinction Between Sponsorship Letter and eTA Invitation Letter

It is important to distinguish the sponsorship letter from a eTA invitation letter. While the sponsorship letter focuses on the financial support provided by the sponsor, a eTA invitation letter is issued by a host or inviting party in the destination country.

The eTA invitation letter confirms the invitation extended to the applicant for a specific purpose, such as attending an event, conference, or family gathering.

What to Include in a Sponsorship Letter

When drafting a sponsorship letter for a eTA application, it is essential to include specific details pertaining to both the applicant and the sponsor.

Here is a breakdown of the information to be included:

Your Details

Begin by providing your personal details, such as your full name, address, contact information, and citizenship.

Trip Details

Outline the details of your trip, including the travel dates, duration, and itinerary. Specify the places you plan to visit and any additional activities or tours that are part of your travel plans.

Sponsor's Details

Include comprehensive information about the sponsor, including their full name, surname, contact details, and relationship to the applicant.

Covered Expenses

Clearly state which expenses will be covered by the sponsor, ensuring to mention accommodation, meals, transportation, and any other essential costs related to the trip.

Supporting Documents

Apart from the sponsorship letter, the sponsor should also provide copies of the following documents to substantiate their financial capability:

a) Copies of their passport or identification documents.
b) Proof of sufficient funds, such as bank statements or payslips.
c) A travel itinerary, if applicable, outlining the sponsor's travel plans during the applicant's stay.
d) Proof of accommodation arrangements made for the applicant.
e) A flight itinerary demonstrating the applicant's return to their home country, if applicable.

Sponsorship Letter Template for eTA Application

Below is a template that can serve as a guideline for crafting a sponsorship letter for a eTA application. This example involves a husband sponsoring his wife's trip, but you can modify it accordingly to suit your specific circumstances:

Subject: Sponsorship Letter for [Wife's Name] with Passport No. [Passport Number]

I, [Your Full Name], currently residing at [Your Address] and a citizen of [Your Country], am writing in support of my wife, [Wife's Full Name], and her eTA application.

[Wife's Name] will be traveling with me to [Destination Name] for tourism purposes. Our planned departure date is [Enter Departure Date (DD/MM/YY)], and we intend to return to [Enter Home Country/Another Country] on [Enter Return Date (DD/MM/YY)].

During the specified travel period, my wife and I have planned visits to [List Places You Intend to Visit]. We have organized an itinerary that includes various sightseeing activities and tours [Add further details if applicable, such as a detailed schedule].

For the duration of our stay, [Wife's Name] will be staying with me at [Hotel Name(s)] or [Provide Accommodation Arrangements]. I hereby confirm that I will bear all the necessary expenses related to her trip, including accommodation, meals, transportation, and any other essential costs.

Please find attached all the required supporting documents to validate the information mentioned in this letter.

Thank you for your attention to this matter.

[Applicant's Name]

[Your Home Address]

[Your Phone Number]

[Your Occupation]

[Your Signature]

A well-crafted sponsorship letter serves as a testament to the financial support provided by a sponsor for a eTA application. By clearly outlining the necessary details and attaching relevant supporting documents, the sponsor enhances the chances of the applicant's eTA approval.

Do you have any tips for writing a letter for eTA applications?

Certainly! Here are some tips to keep in mind when writing a letter for eTA applications:

Be Clear and Concise: Keep your letter clear, concise, and to the point. Avoid unnecessary details or lengthy explanations. Stick to the relevant information required for the eTA application.
Follow the Official Format: Research the specific requirements and guidelines for eTA application letters provided by the embassy or consulate. Use the recommended format and structure, including headings, if provided.
Provide Complete and Accurate Information : Ensure that all the information you provide is accurate and complete. Double-check names, dates, passport numbers, and other important details to avoid any errors.
Address the Appropriate Authority: Address the letter to the correct immigration officer or consular officer responsible for processing eTA applications. Include their name, title, and contact information if available.
Include Relevant Details: Include all relevant details about your trip, such as travel dates, duration, purpose of visit, places you plan to visit, accommodation arrangements, and any scheduled activities or events. Provide a clear itinerary if applicable.
State the Financial Support: Clearly state who will be financially supporting your trip and how they will cover your expenses. Include the sponsor's full name, contact information , and a brief explanation of their relationship to you.
Attach Supporting Documents : Whenever possible, include supporting documents to validate the information mentioned in the letter. These may include bank statements, payslips, flight itineraries, accommodation bookings, and any other documents requested by the embassy or consulate.
Use a Professional Tone : Maintain a professional tone throughout the letter. Be polite, respectful, and courteous in your language. Avoid using slang or informal expressions.
Proofread and Edit: Before submitting your letter, carefully proofread it for any grammatical errors, typos, or inconsistencies. Make sure the letter is well-written and presents a strong case for your eTA application.
Be Truthful: Always provide honest and accurate information in your letter. Avoid exaggerating or misrepresenting your circumstances. Honesty is essential for a successful eTA application.

Remember to tailor your letter to the specific requirements of the eTA application and embassy or consulate you are applying to. It's also a good idea to seek guidance from official resources or consult with an immigration attorney if you have any specific concerns or questions.

Confidently Writing Your Invitation Letter for eTA Applications

Writing an invitation letter for a eTA application can initially seem daunting, but with the information provided in this guide, you will gain the confidence to write your own letter.

By following the tips and guidelines outlined below, you will be able to craft a personalized invitation letter that meets the specific requirements of your eTA application.

Understand the Purpose:

Before you begin writing your invitation letter , ensure you have a clear understanding of the purpose of the letter . Identify the type of eTA you are applying for and the specific information required by the embassy or consulate. This will help you structure your letter appropriately.

Format and Structure:

Follow the recommended format and structure provided by the embassy or consulate . If there are no specific guidelines, maintain a formal letter format with a clear introduction, body, and conclusion. Consider using headings or bullet points to organize the information and enhance readability.

Personalize the Letter:

While sample eTA letters can serve as a helpful guideline, it is important to personalize your invitation letter to reflect your unique circumstances. Tailor the content to accurately represent your relationship with the invitee and the purpose of their visit.

Provide Essential Details:

Include all the necessary details in your invitation letter. This typically includes the invitee's full name, date of birth, nationality, passport information, and contact details. Clearly state the purpose and duration of the visit, along with the intended dates of travel.

Explain the Relationship:

Elaborate on your relationship with the invitee, emphasizing any family ties, friendships, or professional connections. Provide relevant background information to establish the credibility of your invitation and demonstrate a genuine reason for the visit.

Describe the Visit:

Detail the specific activities, events, or occasions the invitee will participate in during their stay. Mention any planned itineraries, sightseeing opportunities, conferences, or family gatherings. This demonstrates a well-structured visit and strengthens the purpose of the invitation.

Show Financial Responsibility:

Provide evidence of your ability to financially support the invitee during their stay . If you will be covering their expenses, clearly state this commitment and outline the financial arrangements you have made. Include any supporting documents, such as bank statements, to substantiate your claims.

Extend Hospitality:

Express your enthusiasm and willingness to accommodate the invitee during their visit . If applicable, state that you will provide lodging, transportation, or any other necessary arrangements. This showcases your genuine hospitality and reinforces the purpose of the invitation.

Proofread and Edit:

Once you have completed the invitation letter, carefully proofread it to ensure accuracy, coherence, and clarity . Check for any grammatical errors, spelling mistakes, or missing information. A well-presented and error-free letter enhances your credibility.

Seek Legal Advice if Necessary:

If you have specific concerns or complex circumstances, it is advisable to seek legal advice from an immigration attorney or consult official resources. They can provide expert guidance to ensure your invitation letter meets all legal requirements.

Where should I submit my eTA cover letter?

Once you have written your cover letter, you should submit it along with your eTA application form and other required documents at the Embassy where you will lodge your eTA application.

What are the other required documents with a eTA invitation letter?

As a U.S. visitor, in addition to your eTA invitation letter, you must ensure that you have included all of the sponsor's information (a U.S. citizen). It would also be helpful to include a letter of invitation for a eTA and supporting documentation. The other required documents for your eTA application may include:

A copy of your passport, I.D., or green card
Proof of sufficient funds, such as your bank statements (if funded by the host in the U.S.)
Declaration of Financial Support or USCIS Form I-134 (optional)
Proof of residence, such as your home address or a rental contract

Enrollment verification letter or transcripts (for students)

Make sure to attach all the necessary documents for your eTA application.

What other countries can I visit with my Schengen eTA?

With your Schengen eTA, you can visit the following Schengen Member States in Europe: Austria, Belgium, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden, and Switzerland.

Why is a cover letter important?

A cover letter is important because in some cases, you may not be able to attend an in-person interview with a eTA officer, especially when applying through a eTA Application Center like VFS Global.

The cover letter helps clearly explain the purpose of your travel to the embassy authorities responsible for processing your eTA application. It not only facilitates the eTA processing time but also potentially increases the chances of a successful eTA application.

Can I get a Schengen eTA without an invitation letter?

When traveling to a Schengen area country for any purpose, it is recommended to have an invitation letter. The invitation letter makes it easier for the Embassy to grant you the Schengen eTA.

What other documents should I submit alongside my Schengen eTA cover letter?

For a successful eTA application, you need to submit certain documents that are part of the Schengen eTA requirements. In addition to your cover letter, you must submit the following documents:

A valid passport (valid for 6 months after your trip)
2 passport-size pictures
A complete Schengen eTA application form
A flight itinerary or return flight ticket
Proof of financial means (bank statements for the past 6 months)
Proof of accommodation (hotel bookings, Airbnb reservations)
Valid Schengen travel insurance
Employment status documents
Proof of civil status
COVID-19 requirements

How to write a cover letter for VFS Global?

Writing a cover letter for VFS Global is similar to writing a letter to the embassy. Keep in mind that VFS Global acts as a bridge between you and the embassy. When writing a cover letter for VFS Global, you can use the samples provided above (depending on the purpose). Regardless, remember that any visa cover letter follows the same principle and format.

To obtain a kenya evisa.

Step1: Complete the online application by providing your passport details.

Step2: Submit payment online using a credit card.

Step3: Monitor your email for confirmation of payment and receipt of your eVisa, which will be sent electronically.

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Example Of An Application Letter For An Internship In Kenya

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Dear [Hiring Manager],

I am writing to express my interest in the internship position available at [Company Name]. As a student pursuing [Degree/Major] at [University/College], I am excited to gain practical experience in [Industry/Field] and believe this internship would provide the ideal opportunity to do so.

Throughout my academic career, I have been involved in various extracurricular activities that have helped me develop a range of transferable skills, including communication, teamwork, and problem-solving. Additionally, I have completed relevant coursework that has equipped me with knowledge and expertise in [Specific Area of Expertise].

I am particularly interested in [Company Name] because of its reputation for excellence in [Industry/Field]. I believe that the company’s mission, values, and commitment to innovation align with my own personal and professional goals. I am eager to contribute my skills and knowledge to [Company Name] and learn from the talented professionals on your team.

In addition to my academic qualifications, I have gained practical experience through [Internship/Volunteer Work/Part-time Job]. During my time there, I was responsible for [Key Responsibilities/Projects], which allowed me to apply the theoretical concepts learned in the classroom to real-world scenarios.

As an intern at [Company Name], I am confident that I can make a meaningful contribution to your team. I am excited to work on projects that will challenge me and push me to grow as a professional in [Industry/Field].

Thank you for considering my application. I have attached my resume and would be happy to provide any additional information or answer any questions you may have.

Guidelines and Best Practices:

Tailor your letter to the specific internship position and company you are applying to.
Highlight your relevant skills, experience, and academic achievements.
Explain why you are interested in the company and how the internship aligns with your personal and professional goals.
Show enthusiasm for the opportunity to learn and contribute to the company.
Use professional language and a formal tone.
Proofread your letter for spelling and grammar errors.
Attach your resume and any additional documents required by the company.
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One Response to “Example Of An Application Letter For An Internship In Kenya”

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