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Real Estate Assistant Resume Examples

Writing a resume as a real estate assistant can be a difficult process. It’s important to have a resume that stands out from the crowd and showcases your skills and experience in the field. This guide will provide you with tips and examples of how to write a resume specifically tailored to the real estate assistant role. You’ll learn what information to include, what to leave out and how to format your resume for maximum impact. With the help of this guide, you’ll be able to write a resume that will help you stand out from the competition and land the job of your dreams.

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Real Estate Assistant

123 Main Street | Anytown, USA 99999 | Phone: (123) 456-7890 | Email: [email protected]

A highly motivated and organized individual with over 5 years of experience as a Real Estate Assistant. Proven ability to successfully manage multiple projects at once and prioritize tasks as needed. Knowledgeable in various real estate processes and procedures as well as experience with a range of office management activities. Excellent communication and organizational skills with a history of building strong relationships with clients and colleagues.

Core Skills :

• Proficiency in Microsoft Office Suite and related software
• Strong communication and interpersonal skills
• Excellent organizational and time management abilities
• Knowledge of real estate processes and procedures
• Strong customer service and client relationship skills
• Ability to multi- task and remain calm under pressure

Professional Experience :

Real Estate Assistant, ABC Realty, 2019- present

• Manage the daily operations of the company, from phone calls and emails to office upkeep and administrative tasks
• Assist in the listing, promotion and sale of properties
• Oversee the scheduling of appointments, meetings and open houses
• Assist in the preparation of contracts, leases and other documents
• Conduct market research and prepare reports
• Answer questions from buyers and sellers regarding properties

Real Estate Assistant, XYZ Realty, 2017- 2019

• Assisted agents in the sale and purchase of residential and commercial properties
• Provided administrative and clerical support, including answering phones, responding to emails and preparing documents
• Conducted research on properties and prepared reports
• Assisted in the preparation of contracts and other documents
• Coordinated open houses, showings and appointments

Education :

Bachelor of Arts in Business Administration, University of California, Los Angeles, 2016

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Real Estate Assistant Resume with No Experience

Recent graduate with a Bachelor’s degree in Business ready to apply organizational, communication, and problem- solving skills in the Real Estate industry. Seeking an entry- level position as a Real Estate Assistant to help support and grow the business.

• Excellent written and verbal communication
• Proficiency in Microsoft Office Suite
• Outstanding organization and multitasking abilities
• Strong research and problem- solving skills
• Ability to work independently as well as in a team
• Proficiency in customer service techniques

Responsibilities

• Assist agents with administrative tasks such as scheduling meetings, preparing documents, and creating databases
• Respond to customer inquiries in a professional and timely manner
• Ensure all documents are properly filed and archived
• Assist in the preparation of marketing materials for listings
• Perform data entry and maintain accurate records
• Provide support to agents and ensure their needs are met
• Conduct research to identify potential buyers and sellers in the market
• Update website content and listings to ensure accuracy

Experience 0 Years

Level Junior

Education Bachelor’s

Real Estate Assistant Resume with 2 Years of Experience

I am a detail- oriented and organized Real Estate Assistant with 2 years of experience in the real estate industry. I have the ability to manage multiple tasks, prioritize and work with a team to achieve the best results. With my proven customer service, administrative and organizational skills, I am confident that I can be a great asset to any real estate team.

• Organizational skills
• Administrative skills
• Customer service
• Ability to manage multiple tasks
• Interpersonal skills

Responsibilities :

• Assisted with the preparation of real estate documents such as leases, contracts, and other legal documents
• Maintained accurate client and property records in the database
• Managed and responded to all customer inquiries via telephone, email and in- person
• Provided support to the agents and brokers in the office
• Assisted with listing presentation and marketing
• Compiled and maintained a database of properties for sale and rent
• Processed incoming and outgoing payments in accordance with established policies and procedures
• Developed and maintained relationships with clients, vendors, and contractors

Experience 2+ Years

Real Estate Assistant Resume with 5 Years of Experience

Dedicated and dependable real estate assistant with 5 years of experience providing administrative, bookkeeping, and marketing support to real estate agents. Possessing excellent organizational and communication abilities and a detail- oriented approach to all tasks. Proactive in problem- solving and able to multitask multiple projects at once. Committed to helping agents and clients sell and purchase properties in an efficient and timely manner.

• Administrative Support
• Bookkeeping
• Problem- solving
• Communication
• Client Relations
• Organization
• Maintained and updated real estate listings and records
• Assisted with the creation and implementation of marketing strategies for properties
• Scheduled appointments for clients to view properties
• Managed bookkeeping and finances for agents
• Provided administrative support for agents, such as filing documents, answering phone calls, and responding to emails
• Assisted with the preparation of contracts and negotiations
• Built and maintained relationships with clients to ensure satisfaction throughout the transaction process
• Maintained an organized filing system for all real estate documents and records

Experience 5+ Years

Level Senior

Real Estate Assistant Resume with 7 Years of Experience

Dynamic and results- oriented professional with 7+ years of experience in real estate assisting. Possess strong analytical and problem- solving skills with proven ability to prioritize and coordinate multiple tasks in a fast- paced environment. Ability to work independently and within a team setting. Experienced in providing administrative support to real estate agents, brokers, and property managers.

• Real Estate Law & Practices
• Lease Documentation
• Property Management
• Contract Negotiation
• Client Relationship Management
• MS Office / G Suite
• CRM Software
• Financial Analysis
• Organize and manage client files, documents, and records
• Assist real estate agents and brokers with paperwork, property listings and sale agreements
• Manage client accounts and property listings in the company’s CRM software
• Assist in assisting in maintaining and tracking financial information for each property sale
• Provide administrative support with paperwork for real estate transactions, such as leases, sales contracts and rental agreements
• Perform data entry related tasks such as entering financial information into the company’s database
• Conduct market research and create reports on current market trends and future market forecasts
• Develop client relationships by providing excellent customer service
• Assist with the preparation of rental and sale agreements
• Research and analyze property information to make sound recommendations to clients

Experience 7+ Years

Real Estate Assistant Resume with 10 Years of Experience

Successful real estate assistant with 10 years of experience in providing customer service and administrative support to real estate agents and brokers. Possess excellent organizational and communication skills, along with the ability to manage multiple projects simultaneously while meeting demanding deadlines. Experienced in quickly learning new technologies and software to assist with real estate transactions and office management.

• Customer Service
• Time Management
• Problem- Solving
• Software Proficiency
• Provided administrative and customer service support to real estate agents and brokers
• Entered data into multiple databases and maintained up- to- date records
• Conducted research to answer customer inquiries and solve problems
• Performed calculations related to real estate transactions
• Assisted in the preparation of market reports for agents and brokers
• Managed incoming calls and correspondence via email and other communication channels
• Created and maintained effective filing systems for documents and records
• Coordinated with vendors to ensure smooth office operations
• Developed marketing materials such as flyers and brochures
• Provided customer service to walk- in customers in the office

Experience 10+ Years

Level Senior Manager

Education Master’s

Real Estate Assistant Resume with 15 Years of Experience

A highly experienced real estate assistant with 15 years of experience in the real estate industry. Skilled in conducting market research, generating leads, and providing excellent customer support. Proven track record of successfully completing administrative tasks and managing multiple projects at once. Possesses excellent organizational and interpersonal communication skills to build and maintain relationships with clients.

• Real Estate Market Research
• Lead Generation
• Customer Support
• Administrative Tasks
• Project Management
• Organizational Skills
• Interpersonal Communication
• Conducting market research to identify potential real estate investments
• Generating leads to potential buyers and sellers through advertising and networking
• Providing excellent customer service including answering inquiries, scheduling appointments, and preparing contracts
• Handling administrative tasks such as filing documents and managing data
• Managing multiple projects simultaneously
• Developing relationships with clients by providing professional communication
• Ensuring compliance with all real estate laws and regulations

Experience 15+ Years

Level Director

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What should be included in a Real Estate Assistant resume?

A real estate assistant plays an important role in helping real estate agents and brokerages run smoothly. To get the job, you’ll need an impressive resume that showcases your skills and experience in the industry. Here are some tips on what to include in your resume when applying for a real estate assistant position.

• Professional Summary: Start off your resume with a strong summary that describes your real estate experience and why you’d be a great fit for the role.
• Education and Certifications: Make sure to list any professional (real estate-related) certifications that you have, as well as your education.
• Relevant Skills: Highlight any skills you have that are related to the real estate industry, such as customer service, communication, financial acumen, and organization.
• Relevant Experience: Include any real estate-related experience you may have, such as previous roles as a real estate assistant or real estate agent, or any other related positions.
• Professional References: Include references from previous positions that can vouch for your skills and experience.

By following these tips and tailoring your resume to the role, you’ll be well on your way to landing the job of your dreams. Good luck!

What is a good summary for a Real Estate Assistant resume?

As a Real Estate Assistant, your resume should emphasize your experience, education, and qualifications, as well as any specialized skills or certifications you may have. When creating a summary for your resume, be sure to highlight your experience in the real estate industry, as well as any special skills you may have acquired. Additionally, it is important to showcase any certifications or professional development courses you have completed, as well as any awards or accolades you have achieved. Finally, be sure to provide a brief overview of your expertise in the real estate industry, such as your ability to provide support to agents and staff, manage clients, and organize documents and listings. With this information, you can quickly and effectively provide a summary of your skills and qualifications that will showcase your best attributes as a Real Estate Assistant and make you stand out from the competition.

What is a good objective for a Real Estate Assistant resume?

A Real Estate Assistant is a key player in the real estate industry, providing administrative support to the sales team and coordinating with clients. When submitting a resume, it’s important to have a strong objective statement that outlines your qualifications, experience, and goals.

Here are some examples of good objectives for a Real Estate Assistant resume:

• To obtain a position as a Real Estate Assistant that utilizes my strong organizational and communication skills to support a successful real estate team.
• Seeking a Real Estate Assistant position with a real estate agency that allows me to utilize my knowledge of industry trends and local market conditions.
• To leverage my customer service and administrative background to ensure a positive client experience and contribute to the success of a real estate team.
• To obtain a Real Estate Assistant position that allows me to implement my multitasking and problem-solving skills to provide administrative and operational support.
• Experienced Real Estate Assistant seeking a position with a successful real estate team where I can utilize my strong interpersonal and organizational capabilities.
• Looking to apply my 3+ years of experience in customer service, marketing, and administrative roles to a Real Estate Assistant position.
• Dedicated professional seeking a Real Estate Assistant position that will allow me to maximize my customer service and organizational skills.

How do you list Real Estate Assistant skills on a resume?

When it comes to real estate, having the right assistant can make or break your success. That is why it is important to list the right skills and qualifications on your resume when looking for a real estate assistant. A real estate assistant should have a wide range of skills to help the real estate agents or brokers with their daily tasks. Here are a few skills to include on your resume to make you stand out from the crowd:

• Administrative: Real estate assistants are often responsible for a variety of administrative tasks, such as handling paperwork, making phone calls, scheduling appointments, and sending emails. Showcase your ability to handle these tasks with accuracy and efficiency.
• Organizational: Organization is key in the real estate world. Real estate assistants must be able to keep the office running smoothly and efficiently. Showcase your organizational skills by highlighting the ability to prioritize tasks, manage time well, and multitask.
• Excellent communication: Real estate assistants must be able to communicate effectively with clients, agents, and brokers. Showcase your ability to communicate verbally and in writing.
• Research: Research is an important part of the real estate business. Real estate assistants must be able to quickly and accurately research information online, such as property information, tax records, and market trends. Showcase your research skills by highlighting your ability to use online resources to obtain the information you need.
• Analytical: Real estate assistants must be able to think analytically when dealing with complex real estate transactions. Highlight your analytical skills by showcasing your ability to identify patterns, solve problems, and make decisions.

By including these skills on your resume, you can demonstrate to potential employers that you have the skills and qualifications necessary to be an effective and successful real estate assistant.

What skills should I put on my resume for Real Estate Assistant?

When applying for a real estate assistant job, you should ensure that your resume is tailored to the specific role. When preparing your resume, it is important to emphasize those skills and abilities that will help you succeed in the role. The following are some key skills that you should consider including on your resume:

• Knowledge of Real Estate Principles: As a real estate assistant, it is important to have a good understanding of the principles of real estate, such as contracts, regulations, and laws.
• Attention to Detail: Real estate assistants must have excellent attention to detail in order to identify errors and inconsistencies in documents, contracts, and other paperwork.
• Organization and Time Management: Real estate assistants must be able to multi-task and meet tight deadlines. An effective real estate assistant must have strong organizational and time management skills.
• Communication Skills: Real estate assistants must be able to communicate effectively with both clients and colleagues. This includes written and verbal communication, as well as the ability to listen actively and ask the right questions.
• Computer Skills: Real estate assistants must have a good understanding of basic computer programs such as Microsoft Office Suite and the internet.
• Interpersonal Skills: Real estate assistants must be able to work well in a team environment, as well as interact with clients and vendors in a professional manner.

By including these skill sets on your resume, you can demonstrate to employers that you have the necessary qualifications to be a successful real estate assistant.

Key takeaways for an Real Estate Assistant resume

When crafting a resume for a real estate assistant position, there are a few key takeaways to keep in mind. To standout as a standout real estate assistant, make sure to emphasize the technical skills, communication skills, and sales and marketing experience you bring to the role.

Technical Skills: Real estate assistants must have excellent technical skills to be successful. The ability to use computer programs such as Microsoft Word, Excel and PowerPoint is a must. Being able to quickly learn new software programs used in the real estate industry is a definite plus.

Communication Skills: As the direct line of communication between clients and the real estate agent, strong communication skills are essential for a real estate assistant. Your resume should highlight your ability to use active listening skills, explain complex topics in a straightforward manner and compose written documents with a professional tone.

Sales and Marketing Experience: A background in sales and marketing is a major asset for real estate assistants. Showcase your ability to develop and implement effective marketing strategies, target potential customers and negotiate sales.

These key takeaways should be showcased on your resume in order to stand out as a qualified real estate assistant. Make sure to highlight these skills and experiences in order to give yourself the best chance of securing the position.

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Real Estate Assistant Resume Samples

A Real Estate Assistant will assist the Real Estate Agent by undertaking various duties. The job description and duties outlined on the Real Estate Assistant Resume include some or all of these – answering phone calls, documenting records, scheduling appointments, preparing real estate forms , making travel arrangements, maintaining electronic and manual filing systems , and ordering supplies. In some organizations, these Assistants take up the roles of – a listing manager, transaction coordinator, marketing director, and administrative manager.

A well-drafted resume mentions such skills as – telephone etiquette, accuracy, customer service skills, and organizational skills. Job qualifications should also include – openness to new ideas and systems, a thorough knowledge of real estate policies and procedures; experience in real estate and property management software expertise. Those interested in this line should depict in the resume a high school diploma or a GED.

• Resume Samples
• Real Estate
• Real Estate Assistant

Real Estate Assistant Resume

Objective : Secure a position that will benefit from my customer service experience, positive interaction skills, where my 7+ years of experience can improve the customer satisfaction.

Skills : Skills Problem Analysis, Problem Solving, Customer.

Description :

• Oversee all aspects of sellers' transactions Prepare all listing materials: pre-listing presentation, Listing Agreement, sellers' disclosures, comparative market analysis, pull online property profile, research old multiple listing service (MLS) listings and etc.
• Obtain all necessary signatures on listing agreement, disclosures and other necessary documentation.
• Provide proactive weekly feedback to sellers regarding all showings and marketing activities.
• Submit all necessary documentation to office broker for file compliance.
• Input all necessary information into client database and transaction management systems.
• Create & manage all systems for sellers, buyers, client database management, lead generation tracking, lead follow-up & all office administration.
• Ensure that all agent activities are limited to listing property, showing property, negotiating contracts & lead generation.

Licensed Real Estate Assistant Resume

Headline : Energetic motivated person who is highly organized and skilled. I have a strong work ethic and positive attitude . Accurate, assertive, and adaptable . I am very committed to provide clients with the best customer service .

Skills : Microsoft Office: Word, Excel, Access, PowerPoint. Adobe Photoshop PS.

• Assisted independent broker with residential real estate business in the Washington, D.C.
• Performed general clerical duties and project support.
• Assisted broker and group of real estate investors renovating homes for resale.
• Tracked contractor bids, invoices and project costs.
• Compiled status reports detailing property renovation progress and associated costs.
• Assisted with home design concepts and staging.
• Facilitated direct oversight of contractor work on properties.

Real Estate Assistant/Intern Resume

Headline : Seeking to apply my abilities to fill the internship/entry-level position and help enhance business goals for a successful company, while utilizing my education and expanding my professional experience in business and law.

Skills : Passionate about research and development, Chiropractic, Traditional Chinese Medicine, Acupuncture, Reflexology and Body Work medicine, Energy Healing, Ayurveda, Conversant in Spanish, Medical Herbalism, Excellent Judgement and Ethics, Sales, Occupational Therapy Pediatrics, Administrative Skills.

• Managed all administrative duties for a top performing real estate agent.
• Streamlined business practices by implementing Cloud based file storage using Dropbox, which eliminated the need to courier hard copy forms back and forth.
• Maintained client and property files, ensuring all documentation was present in hard copy and digital format using Dropbox.
• Prepared property files for MLS submission by ensuring all state and proprietary forms were complete, arranging listing warranties and uploading all necessary photos and extraneous files to the MLS.
• Prepared paperwork for closing, ensuring all necessary forms were present and complete, and transported commission checks to the corporate office.
• Advertised properties utilizing online sites such as Zillow, Trulia, Realtor, HotPads, Military by Owner and Craigslist, and print publications such as Dayton Daily News, Oakwood Register and City Paper.
• Implemented digital signature software (DocuSign) which increased efficiency by eliminating the need for travel in order to complete time sensitive paperwork.

Real Estate Assistant III Resume

Summary : Recently licensed California Real Estate Salesperson seeking a challenging position in a company that allows me to utilize my skills, knowledge, and experience to accomplish a common mission and become a valuable asset to the company.

Skills : Conventional Loans, FHA Loans, Microsoft Office, Commercial Loans, Freddie Mac guidelines, Fannie Mae guidelines, Microsoft Outlook, Commercial real estate, AUS- Automated Underwriting Systems, Desktop Underwriting, Mortgage Underwriter.

• Assist in all aspects of preparation and administration of commercial real estate transactions.
• Prepare all real estate documents, including real estate contracts and leasing agreements.
• Process fully executed contracts, agreements, and leases and followed up on required documents.
• Assist with any other special projects as needed.
• Prepare affidavits and other documents and maintain document files.
• Train and manage administrative support staff.
• Maintain real estate files with company's tickler system (Yardi).

Real Estate Assistant/Agent Resume

Objective : Accomplished Real Estate Agent skilled at evaluating and marketing investment properties through large scale open houses, comparable property analysis and short sale and foreclosure statistics to realize the client's best possible financial return. Motivated real estate professional versed in all aspects of real estate transactions, including managing the development and execution of representation contracts, purchase agreements, closing statements, deeds and leases.

Skills : Sales, Construction.

• Planned and coordinated logistics and materials for board meetings, committee meetings and staff events.
• Created detailed expense reports and requests for capital expenditures.
• Ordered and distributed office supplies while adhering to a fixed office budget.
• Coordinated domestic and international travel arrangements, including booking airfare, hotel and transportation.
• Organized all new hire, security and temporary paperwork.
• Reconciled vendor statements and handled payment complaints or discrepancies.
• Supervised invoice processing, purchase orders, expense reports, credit memos and payment transactions.
• Created daily and weekly cash reports for accounting management.

Sr. Real Estate Assistant Resume

Summary : Seeking a rewarding and mutually beneficial career with a long lasting company in which I can utilize my background in customer service, while employing my skills with people, time management, and organization.

Skills : Customer Service Skills, Database Management, Labor Relations, Physical Laborer, Physical Labor, Business Management.

• Responsible for preparing mailings to include labels, sorting, maintaining excel spreadsheet with updates.
• Duties also include scheduling showings, making feedback inquiries, using specialized software for real estate industry.
• Preparations of brochures, flyers, email responses.
• Setting up signs, lockboxes, preparation of documents.
• Data base management, follow-up with various inquiries to public agencies, tracking of documents, interaction with various realtors, title companies, office staff, clients, appraisers and lenders with excellent communication skills.
• Capable of taking file from start to finish, listing to closing, tracking all documents, data entry, ordering earnest money, contract preparation, ordering all marketing material for the entire year, planning and executing various advertising campaigns, bookkeeping, tax preparation entry, electronic filing, faxing and scanning.
• Relate well to all types of personalities.

Senior Real Estate Assistant Resume

Headline : To be part of a professional team where I can lead through educated decisions based on experience, principles, standard procedures and core values. I will strive to maintain, support and achieve the goals set at corporate, local and personal levels. In quest of customer service and managerial opportunities in the Mortgage Industry where I can explore my skill-sets and knowledge for mutual growth and development.

Skills : Sales, Call Center Experience, Customer Service, Customer Service.

• Provide superior customer service to existing and prospective client's, support agent with "cash for keys, " process.
• Provide administrative support including confidential correspondences, organize and schedule appointments, strategically place signage for open houses and assist with systemizing listing presentations.
• Coordinate and maintain sales, purchase, land and lease contracts.
• Represent realtor with the highest level of professionalism and enthusiasm.
• Assisted with management of monthly buyers and sellers informational, workshops.
• Created the, "Realtor Satisfaction Survey Program, " which is sent to past clients to measure levels of service and learn of areas for improvement.
• Overall, client satisfaction has increased by 10% and referrals have increased by 3% from previous year.

Real Estate Assistant/Associate Resume

Summary : To obtain a position in which I can utilize my experience understanding of visual impairments in every day situations, and also my experience in social work, as well as my schooling in Sociology to not only provide the best possible future for all students in the dorm, but also to exceed expectations and grow within the agency.

Skills : microsoft office, highly organized, great at multi tasking,creative, great research skills,promotional skills.

• Serve as the primary agent in marketing strategies as well as preparing the necessary legal forms and keeping up communication with clients to maintain continuity of communication between client, assistant and licensed agent.
• Schedule and organize personal marketing advertising on a monthly basis to ensure constant personal marketing.
• Locate vendors to produce and distribute marketing materials and request prices from them, assuring the best quality products for the best prices.
• Keep track of production, billing and shipping dates for advertising materials such as flyer's and brochures.
• Respond to phone requests for information about services by sending standardized packages of information.
• Follow up on marketing materials with phone calls to make sure that customers received the letters and see if they are a current prospect for us to contact.
• Carry out clerical tasks such tasks as stuffing envelopes and getting new postage in the meter.
• Plan all special projects with an action plan to assure there is a record of time and cost for all projects to be evaluated at the end of each year for the following year.

Real Estate Assistant II Resume

Objective : Quality-focused administrative assistant committed to approaching administrative tasks with tenacity and attention to detail. Clerical Support Detail-oriented Clear oral/written communication Professional phone etiquette Excellent multitasking ability Friendly nature.

Skills : Microsoft Office.

• Maintained appropriate filing of personal and professional documentation.
• Screened personal and business calls and directed them to the appropriate party.
• Filed paperwork and organized computer-based information.
• Managed and reviewed filing and office systems.
• Advertised client properties on websites, through social media and in real estate guides.
• Coordinated appointments to show marketed properties.
• Examined, categorized and sorted incoming documents.

Real Estate Assistant I Resume

Summary : I am punctual, organized and able to work independently and exercise sound judgment in stressful situations. Understand and follow detailed oral and written instructions, negotiate with or instruct and supervise people.

Skills : Communication And Office Ethics Training Fluent In.

• Front Line contact for responding to calls, emails and various administrative tasks.
• Provide good customer service in person and over the phone.
• Prepare disclosures, amendments in Winforms.
• Maintain professional relationship with Agents and Clients.
• Prepare complete offer packages to sellers.
• Monitor the escrow to ensure timely closings.
• Respond to phone requests for information about your services by sending standardized packages of information.

Real Estate Assistant/Supervisor Resume

Summary : To secure a position that will lead to advancement, and secure that position with a company that will help me increase knowledge and upgrade my skills and comprehension levels when it comes to increasing business profits and gaining more clientele.

Skills : Six years of office administration Dealing with the.

• Obtaining information from public records, a multiple listing service, listing exchange, surveyors, banks, appraisers and title companies is allowed.
• Hosting and/or distributing literature at an open house.
• Refer all inquiries to the agent or qualifying brokers.
• Disseminating and distributing information that the agent is responsible for.
• Picking up and delivering of paperwork to associate brokers or qualifying brokers.
• Document delivery to clients including picking up and delivering paperwork to sellers or purchasers after a contract has been executed.
• Prepare advertisements, flyers, brochures, other promotional materials and place classified advertisements for the agent.
• Placing and removing signs from real property is OK as directed by the responsible agent or broker.

Headline : Qualified Real Estate Assistant who is highly goal-oriented and proficient at meeting and exceeding established goals and objectives related to training, contracts and client relations.

Skills : MS Office, Ms Word, Ms Excel, Customer Service, Management, Customer Service, Real Estate, Administrative Assistant, Executive Support, Marketing.

• Counseled customers on market current status for residential and land markets.
• Generated lists of properties that were compatible with buyers' needs and financial resources.
• Maintained high referral rates and exceptional feedback from previous clients.
• Educated clients on the current real estate market and answered any questions they had.
• Wrote contract documents, purchase agreements and closing statements.
• Assisted in developing marketing material for properties.
• Verified that the legal formalities were completed prior to closing dates.
• Followed up with prospects throughout the sales process.

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Real Estate Assistant Resume Examples

Writing a great real estate assistant resume is important because it is one of the first things a potential employer will see when they are considering you for a position. It is your opportunity to make a good first impression and sell yourself as the best candidate for the job.

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If you're looking for inspiration when it comes to drafting your own real estate assistant resume, look no further than the samples below. These resumes will help you highlight your experience and qualifications in the most effective way possible, giving you the best chance of landing the real estate assistant job you're after.

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Essential Components of a Real Estate Assistant Resume

A well-crafted Real Estate Assistant Resume is a critical tool for job seekers in the industry. It's your professional introduction, showcasing your abilities, experiences, and credentials to potential employers. A standout resume includes key sections that highlight your unique qualifications. This guide will explore the essential elements of a Real Estate Assistant resume, offering insights and tips to enhance each section.

1. Contact Information

The contact information is the first thing employers see, so it must be accurate and professional. Include your full name, address, phone number, and a professional email address. Consider adding LinkedIn or personal website links if they provide additional insight into your professional background.

Avoid personal details irrelevant to the job search, such as marital status or social security number. Ensure your contact information is current and check your email and phone regularly during your job search.

2. Objective Statement

The objective statement sets the tone for your resume. It should succinctly convey your career goals and highlight your most pertinent skills and experiences. Tailor this section to each job application, avoiding generic phrases and focusing on how you can add value to the prospective employer.

For a Real Estate Assistant, emphasize administrative skills, real estate knowledge, customer service excellence, and any relevant certifications or licenses you possess.

Related : Top Real Estate Assistant Resume Objective Examples

3. Skills and Competencies

The Skills and Competencies section is a showcase of your abilities relevant to the role. Include both hard skills, such as property management and technical proficiency with real estate software, and soft skills like communication and organizational abilities.

Align this section with the job description to ensure you're highlighting the skills that the employer is seeking.

Related : Real Estate Assistant Skills: Definition and Examples

4. Work Experience

The Work Experience section is where you detail your professional history. List your roles in reverse chronological order, including responsibilities and quantifiable achievements. Highlight any experience with real estate software, customer service, and sales, as well as the variety of real estate sectors you've worked in.

5. Education and Certifications

The Education and Certifications section should outline your academic achievements, relevant training, and professional certifications. These credentials demonstrate your knowledge and skills in the real estate field and can be a deciding factor for employers.

Include any real estate-related courses, seminars, workshops, and licenses, particularly if they are required for the role you're applying for.

Related : Real Estate Assistant Certifications

6. Licenses (if applicable)

A valid real estate license can be a significant advantage on your resume. Detail the type of license, the issuing state, and its expiration date. Even if not required, a license can set you apart from other candidates by showcasing your commitment to the profession.

Include any additional relevant certifications, ensuring all information is accurate and up-to-date.

7. References

References can validate your resume and provide insight into your work ethic and professional capabilities. Choose references who can speak positively about your real estate experience and skills.

Provide the reference's full name, job title or relationship to you, contact information, and a brief note on what they can attest to regarding your professional background. Always obtain permission before listing someone as a reference.

Including well-chosen references can significantly enhance your prospects of landing a Real Estate Assistant position.

By focusing on these key elements, you can create a compelling Real Estate Assistant resume that effectively communicates your qualifications and sets you apart in the competitive real estate job market.

Related Resume Examples

• Real Estate Sales Agent
• Real Estate Manager
• Real Estate Accountant
• Real Estate Agent
• Real Estate Analyst
• Real Estate Appraiser

Real Estate Assistant Resume Example

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Real Estate Assistants support a Real Estate Agent or Broker by performing administrative tasks such as filing documents, greeting clients, and marketing and posting property listings. ‍ In this article, we’ll discuss:

• Which format is right for your resume
• How to write a resume summary 
• Describing your work experience
• Listing your skills
• Including your education and licensing
• Choosing the right template

Real Estate Assistant Sample Resume 

Licensed Real Estate Assistant, Porter & Partners Realty

• Prepared legal documents such as listing and sales contracts
• Interpreted documents for clients, offering fair and informed opinions and advice
• Wrote listing and property advertisements for 3 local newspapers and 2 home magazines
• Submitted property listings and changes to MLS databases
• Gathered feedback on showings and implemented the advice into properties’ listing information
• Obtained personal and property information from clients and customers for document and marketing purposes
• Attended an average of 5 closings a week
• Obtained signatures from clients and customers on financial documents prepared by title companies, lenders or other third persons 
• Conducted telephone solicitation to procure buyers, sellers, listings or appointments for listing presentations, securing clients 35% of the time
• Arranged travel for Agents and Brokers and scheduled meetings with clients on their behalf
• Maintained electronic and paper databases and filing systems with utmost accuracy
• Secured public information documents from courthouses, sewer districts, water districts, and repositories of public information

Real Estate Assistant, Picket Fence Real Estate

• Answered the telephone, took messages, and forwarded appropriate calls to the Agent or Broker
• Followed up on transactions with clients after contracts had been signed to ensure promptness and accuracy of given information  
• Assembled documents for property closings to assist the Agents and Brokers
• Used Adobe Creative Suite to draft advertising and promotional materials such as brochures, pamphlets, and listing printouts 
• Managed the Agency’s 4 social media accounts, including posting advertising materials and listings, as well as engaging with clients’ inquiries
• Recorded earnest money, security deposits, and rents
• Computed commission checks and performed administrative bookkeeping activities
• Scheduled appointments with clients for the Agents and Brokers
• Responded to client questions by quoting from published information
• Ordered office supplies totaling $2,000 monthly 

1. Choose the Right Format for a Real Estate Assistant Resume

The first step to drafting your resume is deciding which resume format to use. This depends on your career experience and skillset. 

You have 3 main options for your resume:

• Reverse-Chronological -- this is the most commonly used resume format. With this structure, place your most recent jobs first, followed by the next most recent job, and ending with your oldest position. 

Tip: only include jobs relevant to the position to which you’re applying, so leave out any former jobs that don’t fit. For example, include positions like Sales Assistant , Receptionist , and Office Assistant , since they all exemplify your customer service and administrative abilities. 

• Functional -- this format is best for people who have been out of the workforce for a while, perhaps because they had to care for children or an elderly parent. This format will have headers like “Customer Service” and “Administrative Support” with their respective skills listed in bullet points below. At the very end of the resume, include a brief timeline of your work experience.  

Tip: Read our advice on How to Explain Employment Gaps on a Resume . 

• Hybrid / Combination -- this format is a mix of both Functional and Reverse-Chronological. It provides more detailed work experience descriptions that would typically be seen in the latter, while still offering a bulleted list of skills.  

Tip: When in doubt, choose the Reverse-Chronological resume format. For more details, check out our guide on How to Write Your Resume in Reverse-Chronological Order . 

For a Real Estate Assistant career, hiring managers want to glance at your resume and get a sense of the following:

• Your customer service abilities, which show that you can handle clients and their inquiries
• Your administrative skills
• That you’re personable, organized, and good with people

The best format for a Real Estate Assistant is either the Reverse-Chronological resume format or the Functional Resume format. This former shows the trajectory of your career -- how you’ve grown professionally and expanded your work experience and knowledge base (See: How to Show Your Job Promotions on a Resume ). The latter, the Functional Resume format, shows employers your skills and abilities.

  2. Write a Strong Real Estate Assistant Resume Summary

A resume summary is one or two sentences at the top of your paper that summarizes your entire resume. It’s the punch line that gets the resume reviewer wanting to know more.

For a Real Estate Assistant career, include the following points in your summary

• The amount of time you’ve worked in Real Estate or a similar field. If you don’t have experience in Real Estate, then talk about your experiences and accomplishments in an industry where you dealt with clients
• Your administrative and customer service skills
• An adjective or two conveying your personality, such as “proactive,” “organized,” “flexible,” or “positive”

Here is an example of a bad resume summary: 

Experienced Real Estate Assistant who is personable and good with social media to improve sales. 

This is a bad resume summary for several reasons. One, there’s too much information packed into one sentence. Two, these skills need to be teased out to demonstrate your competency. 

Here is an example of a good resume summary: 

Personable Real Estate Assistant with 3+ years of experience performing administrative duties and helping clients find their dream properties. Expertise in social media promotion has improved listings and sales by 50%, leading to 15% increased referrals from satisfied clients. 

This is a good resume summary because it demonstrates your skills in administration and customer service. It also quantifies your accomplishments by stating how successful you’ve been, that you’ve increased sales and referrals. 

For more information, checkout our guide on How to Write a Killer Resume Summary . Or, browse our Resume Summary Examples . 

3. Describe Your Work Experience as a Real Estate Assistant

The next step to drafting your resume is to list your work experience. This includes the name of your position (See: The Right Way to List Job Titles on a Resume ), the name of the location at which you worked, and the length of time in which you worked. 

You should also quantify your resume whenever possible. This means adding a number -- such as a dollar amount or percentage -- to your accomplishments. Quantifying your resume gives the hiring manager a more concrete idea of your workplace performance. For example, say that you “assisted 3 Real Estate Agents and Brokers,” “improved client satisfaction by 20% according to Google Reviews,” or “saved the business $30,000 by switching to new software that sped up the listing process.”   

Tip : One way to quantify your resume is by listing your accomplishments and awards . 

For more information on how to format your work experience, check out our guide on How to Describe Work Experience . 

Don’t have any work experience? We have a guide for Writing a Resume with No Work Experience !

4. List Your Skills

Skills show the hiring manager what you can do for the company -- without taking up too much space in the “work experience” part of your resume.

There are two types of skills -- soft and hard. “Soft” skills are those that are not quantifiable and are more indicative of your personality. Examples include leadership, problem-solving, and communication. In contrast, “hard” skills are those that are learned through formal education. Examples include computer technology, programming and foreign languages, and certifications.  

Real Estate Assistants need to have both soft and hard skills. The latter can be learned on the job, but it’s still a good idea to have some in your pocket -- especially computer savviness. If you don’t have great computer skills, consider taking a course on Microsoft Office, Google Suite, typing or spreadsheet applications.

  Relevant Soft Skills

• Communication 
• Problem-Solving
• Professional 

Relevant Hard Skills

• Math Skills
• Writing Skills
• Editing Skills
• Computer Proficiency
• Social Media

Tip: When completing this section on your resume, review the employers’ job requirements. Try to incorporate some of the language they use. For example, if the job description states they need someone who has “exceptional communication skills, good organizational skills, and the ability to work independently and within a team,” then be sure to include some of these keywords. List “Communication” and “Organization” under the skills section. 

If you want a more complete list of skills, read our guide on 100+ Key Skills for a Resume in 2021 with Examples for any Job.

5. Include an Education Section 

Real Estate Assistants must have a high school diploma or GED equivalent. Some agencies may prefer that you have additional education, such as an associate’s degree or certificate in business or real estate studies.

The biggest factor in being a Real Estate Assistant is whether or not you are licensed. Licenses and rules vary by state , but generally a Licensed Real Estate Assistant can perform more duties, including:

• Preparing paperwork such as listing and sales contracts
• Handling financial documents and delivering them to the parties involved, like lenders and title companies
• Showing a property 
• Attending a closing unsupervised

Obtaining a Real Estate Assistant License takes around 3-4 months. Requirements entail:

• Completing pre-licensing courses, which can be in administration, real estate, sales, etc.
• Passing the proctored salesperson exam
• Submitting your application to the licensing board

Still uncertain on what to include in this section? Review our guide on How to List Education on Your Resume in 2021 and How to Include Certifications on Your Resume the Right Way.

6. Pick the Right Template

Now it’s time for the fun part -- picking the aesthetics of your resume! 

Here at EasyResume, we offer several different templates. 

• Academic : these resumes are professionally structured with minimal aesthetics in order to provide a clear and concise glimpse of your experiences. This is best for current students or those looking to pursue a career in an academic field as a researcher or teacher. 
• Creative : these resumes are bold and colorful with eye-catching fonts to help you stand out from the crowd. This is best for those in creative fields like marketing and art. 
• Elegant : these resumes are contemporary and stylish in a way that highlights you and your experiences. This is best for those in fields that prefer austerity, such as the healthcare and finance industries. 
• Modern : these resumes have sleek designs that are fresh and bold with tasteful fonts and clean lines. This is best for individuals applying to startups or to companies with a young audience or product.
• Professional : these resumes have a clean, crisp look that incorporates only one or two accent colors. The focus is solely on the text, pulling the recruiter into your experiences and accomplishments. This is best for individuals applying to straight-laced companies that mandate a suit-and-tie dress code.  

Your resume template should reflect the job to which you’re applying. For a Real Estate Assistant career, try a Modern or Professional format, as these will showcase your skills while matching the aesthetics of the industry. 

If you want to create your own template, read how with our Step-by-Step Guide on How to Create a Resume Template in Microsoft Word . 

7. Takeaways

We’ve done it! Almost. 

Now it’s time to get down to business -- actually creating the resume. 

Here’s what you need to do: 

• Research the job description to locate keywords, and use these keywords in your work experience and skills sections
• Use a Reverse-Chronological or Functional resume layout
• Write your resume summary, including your administrative abilities, customer service skills, and an adjective or two conveying your personality
• Include your education and relevant certifications, especially if you’re licensed versus unlicensed 
• Write your experience section in a way that any outsider could understand. Talk more about the how and why of your responsibilities. Quantify your results.
• Pick a resume template that fits the position to which you’re applying, such as Modern or Professional.

Start from our resume example to save time.

You’ll soon be well on your way to closing houses and helping clients find their dream homes!

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Real Estate Assistant Resume Examples

Real Estate Assistants provide administrative support to brokers and perform various duties related to property leasing and marketing. Some of the most common duties listed on a Real Estate Assistant example resume are taking phone calls, handling correspondence, operating office equipment, interacting with clients and supporting agents during meetings. Key qualifications include computer competencies, organizational skills, telephone etiquette, customer service orientation and accuracy. Those interested in a Real Estate Assistant position should make display of at least a high school diploma in their resumes.

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Looking for cover letter ideas? See our sample Real Estate Assistant Cover Letter .

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Real Estate Assistant Resume Samples

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0-5 years of experience

Coordinated executive administration and market campaigns in real estate development

• Direct liason with city planning officials, developers and consultants, established a streamline communication to increase efficiency of project completion.
• Worked directly within development departments from ground up resulting in deep understanding of project functions, increasing overall productivity
• Assisted in coordination and communication with architects, brokers, tenants, owners for acquisition or leasing purposes.
• Monitored and collected tenant payments, maintained vendor accounts and closing of escrow schedules
• Organized and researched prospective land purchasing opportunities and initiated contact with perspective tenants for new shopping centers.

Administered marketing by creating and submitting print ads, flyers and open house materials, mass mailings, mass emailing and necessary follow up.

• Managed and scheduled showings and initiated necessary follow up on feedback
• Implemented and maintained follow up system for all incoming leads from internet, telephone, sign calls, sign rider and 800HomeInfoLine
• Managed errands by picking up or dropping off lockboxes, brochures, pick up or return listing keys, listing presentations & much more
• Listing and transaction coordinating as well as maintain and update listings on agent's website, multiple listing service, Realtor.com and Zillow
• Designed and prepared agents with listing presentations for listing appointments with potential clients
• Prepared Listing Agreements, Purchase Agreements, Disclosures as well as obtained signatures by meeting with clients or via Docusign
• Managed and maintained agent's database using Top Producer and Constant Contacts

Managed receptionist area, including greeting visitors and responding to telephone and in-person requests for information

• Maintained the front desk and reception area in a neat and organized fashion
• Served as central point of contact for the company
• Coordinated and organized showings and managed follow up feedback
• Ensured the maintenance and accuracy of the client data base system
• Categorized leads according to client needs and timelines, property searches
• Inputted all listing information into MLS and marketing websites
• Provided comprehensive administrative support to managers and staff

Prepared leases and additional paperwork for clients and communicated with multiple management companies

• Marketed listings through internal and external websites online
• Created online marketing campaigns and newsletters pertaining to listings
• Coordinated and attended open houses and showings and followed up with clients
• Communicated and negotiated offers from clients to owners and managing companies

Provided all clientele contact via phone and assistance by providing leads, relaying messages, and following up on all issues in a timely manner.

• Answered multiple phone lines, provided mentor with all messages, replied to all emails and documented new leads in spreadsheet form.
• Arranged meetings and created weekly schedule, including all travel arrangements.
• Managed all filing procedures such as organization and file updates documenting conversation logs.
• Updated and added new listings to all advertising including: internet, newspaper, flyers and signs.
• Prepared escrow paperwork, disclosures, and records for all escrow files.
• Completed research projects in proposal form regarding advertising ideas, lead & business development.
• Trained in transaction coordination procedures as per [company name].

Developed and maintained relationships with clients through networking, postcards and cold calling.

• Created and implemented marketing plans to drive sales.
• Maintained connections with clients to encourage business and referrals and client satisfaction
• Performed comparative market analysis on bank owned properties, completed 10-15 broker pricing opinions on a daily basis

Real Estate Assistant for a small mortgage company with a strong track record delivering stellar customer service.

• Assisted clients with property sales and development.
• Prepared legal documents including listings and sales contracts.
• Provided economic and market advice to prospective clients.
• Liaised with clients and lenders during contract negotiations encouraging returning business.
• Ensuring terms and conditions of agreements are met.
• Coordinated property closings and document signing.
• Analyzed market trends to determine competitive market prices.
• Increased sales revenue for the 2009-10 financial year.
• Part of managing team for various estates, which sold 50% more than estimated market value.

Produce marketing materials and advertisements, significantly boosting sales

• Committed to resolving client concerns while maintaining solid policy enforcement and high standards of property maintenance.
• Monitored and maintained deposit payments and closing of escrow schedule.
• Coordinated property sales and oversaw the signing of official documents and expenditure of funding
• Organized and tracked prospective land purchasing opportunities
• As direct liaison with city planning officials, developers, and consultants, established a streamlined line of communication to increase efficiency of project completion.
• Maintained and processed all forms related to home sales.
• Scheduled showing times for homes that buyers wanted to view.
• Demonstrated the ability to interact with customers from diverse cultures and backgrounds.
• Successfully recruited several new clients due to my excellent ability to find buyers their dream home.

Daily attended customer phone calls and answered in person to any inquiries

• Formulated into organizing paperwork and filing documents
• Gathered all company financial information and inputted into company software
• Scheduled appointments with clients and set up open house to show houses for sale
• Completed forms corresponding to real estate and engaged in computer usage

6-10 years of experience

Maintained records concerned with rental, sale, and management of real estate.

• Produced checks in payment of bills due, kept record of disbursements, and examined cancelled returned checks for endorsement.
• Submitted photographs and descriptions of property to newspaper for presentation and publication
• Maintained and balanced bank accounts for sales transactions and operating expenses.
• Composed and prepared routine correspondence, rental notices, letters, and material for advertisement.

Assisted customers and real estate agents with various real estate inquiries.

• Managed REO properties from cradle to grave, e.g., created files, obtained tax cards, tax bills, deeds, etc., entered new listings in the MLS, prepared contract packages and uploaded to specific REO client.
• Researched property title by using the specific registry of deeds by reviewing deeds, plans, etc.
• Corresponded and spoke with REO clients, closing companies, and attorneys.
• Negotiated contracts with agents and clients.
• Handled closings as needed, such as, commission statements, ordered final utilities, closed the listing out of the MLS.
• Assisted in reimbursement of invoices by submitting to the appropriate clients.

10+ years of experience

Assist attorneys with typing of letters, invoices, pleadings, motion and briefs

• Prepared and maintained client files on daily basis
• Answered phone system, logged and relayed messages on a timely manner
• Greeted clients and visitors
• Served as an Interpreter for Polish clients
• Preparation of Real Estate files and closing documents
• Scheduled closing dates with seller/buyer, attorneys, lenders and title companies

Hosting and /or distributing literature at an open house

• Provided clerical support to agent during the sales process
• Maintained schedule and event calendar
• Performed marketing tasks
• Facilitated and Managed business expenses
• Administered incoming and outbound calls; reply to general questions with accurate information

Managed real estate office, created and maintained electronic and paper files, answered phone calls.

• Prepared BPO's, CMA's and entered new listings in MLS
• Created flyers for new listings, posted signs, took pictures etc.
• Assisted agent in showings, prepared contracts, scheduled and attended closings

Evaluated Market Values of properties

• Photographed and staged properties for the purpose of advertising.
• Assisted in the management of commercial properties.
• Performed marketing and advertising for properties
• Solicited new business

Assisted an Independent Realtor in all of the aspects of Real Estate.

• Set home inspection appointments and assisted agents in communications and client relationship management duties.
• Communications liaison between sellers, buyers, title companies, mortgage brokers, property appraisers, building inspectors and home owner associations.
• Managed and monitored the transaction process through interfacing with Real Estate professionals, clients, titles companies, escrow companies, mortgage brokers and property management.
• Coordinated files and all transactions.
• Managed all existing database.
• Organized Realtors schedule.
• Ensured contact and follow up with existing and potential clients.

Arranged travel arrangements and meetings for Directors.

• Accountable for screening calls and managing correspondence.
• Completed expense reports for management.
• Researched and created reports.
• Typed, proofread and/or drafted general correspondence and memos.
• Responsibilities included all clerical needs of Directors.
• Prepared monthly reports.

Researched commercial real properties on Google Earth, zoning, GIS maps, zoning ordinances, tax assessors, flood zone records

• Located appraisers for out of state appraisals for [company name] and its entities
• Coordinated with outside counsel to create corporate name change affidavits into [company name] for various regional entities including obtaining vesting deeds, formation and merger documents and legal descriptions
• Calendared critical due diligence dates
• Prepared corporate resolutions for conveyances and acquisitions
• Coordinated and communicated with paralegals, associate general counsel and leasing administrator at the Airgas, Inc. headquarters in Radnor, Pennsylvania
• Assisted top agent in Grayson County in handling day to day real estate responsibilities, contract to close and client relations.
• Helped develop systems for tracking leads, keeping up with current contracts and assuring all bases were covered in handling new listings.
• Developed an extensive understanding of real estate processes, laws and practices.
• Further enhanced customer service skills by dealing with prospective, current & past clients.
• Obtained Texas Real Estate license.
• Handled showings, open houses, calls and all other client services.
• Wrote three contacts in first month of obtaining license.

Provided timely, courteous and knowledgeable responses to information requests; screened and transferred calls; and prepared correspondence

• Responsible for preparing quarterly income and expense reports for Partners
• Greeted clients/guests
• General administrative duties including but not limited to filing, faxing and incoming/outgoing mail distribution
• Entrusted to receive and log all payments from tenants
• Researched and collected past due accounts
• Maintained and updated lease files for all tenants
• Order office supplies
• Responsible for keeping tenant's account and contact information current in Yardi System
• Helped uphold a high level of organization, provided comparable market analysis to clients, and met with clients to show them homes.
• Gained a strong understanding of the real estate market in order to perform my job
• Scheduled appointments with clients and inspectors and followed up on all related details.

Developed Office, Retail, and Industrial listings in the San Fernando Valley

• Created databases of important properties in Podio and CoStar
• Canvassed key neighborhoods, retail sites, and office parks with my contact info
• Provided competent tenant representation
• Collaborated with landlords and development companies to build out office and retail spaces
• Coordinated open house events to assist potential customers on home's amenities.
• Inspected, verified, and reported in writing the status of various properties.
• Data entry and clerical duties .

Attend to all customer needs, questions, and/or concerns

• Communicate, interact, engage in helping customers, and scheduled appointments
• Filing, field work, checking houses, putting sigs out, and answering phone calls/making phone calls
• Communicated with buyers/sellers
• Maintain a clean, organized, presentable environment and a safe environment for everyone

First point of contact for interested potential clients

• Helped organize search profile for client ie: bedrooms, bathrooms etc.
• Communicated with client at least one a week to check on their needs and make sure they understood how to use website
• Made customer service calls to potential clients to further assist with home search and website use
• Directed clients to correct agent for further assistance
• Followed up with emails and calls for every client after two weeks or more of no activity on website

Supports real estate brokers in day-to-day operations of real estate rehabbing business

• Maintains client database in Top Producer
• Responsible for establishing the before and after computerized photo files of properties
• Placed orders of materials to use on properties
• Responsible for communicating with contractors to coordinate installations
• Visited properties to analyze progress of remodels
• Coordinating the staging of properties that are completed

Maintain and track all files for listed properties from the signing of a Listing Agreement to the property closing.

• Ensure all tasks involved in a Real Estate Contract are legally adhered to and followed on a scheduled basis. i.e., the signing of legal documents, termite and property inspections, title research, etc.
• Draft advertisements for properties in a variety of advertising mediums such as local newspapers, real estate magazines and the internet.
• Answer all incoming phone inquiries regarding listed properties and potential clients.
• Schedule, advertise and coordinate Broker's Open House and Open House events for listed properties.
• Schedule the installation and removal of "For Sale" signs and lock boxes.

Placed calls for the Calling Team including Client Services and Buyer Lead Calling

• Performed all Listing Management tasks including updating the data base, posting to websites, creating videos and entering information in the MLS.
• Handled Transaction Coordination for realtors by staying on top of deadlines throughout the closing process. This included reviewing and filing documents, speaking with all closing parties when needed, scheduling inspections, surveys and meetings and making sure everything was ready for closing.
• Posted listings, ads and videos using Top Producer, MLS, Realtor.com, Postlets, Craigslist, Backpage.com, Trulia, Zillow, Facebook, Active Rain, ProAgentSolutions, Point2Agent, Hootsuite, ShowingSuite, Animoto, YouTube, Dropbox, MyVisualListings, Zoocasa and various Realtor Websites.
• Created Listing and Closing Plans, Systems Documents, Email Templates, Call Summaries and Reports using Microsoft Word.
• Recorded tasks and kept records using Microsoft Excel.

Updated market reports through TOP PRODUCER for listings

• Sent market reports to sellers with CMA's
• Scheduled listing appointments and sent prep packages to prospective sellers
• Researched and gathered information from tax records for listings
• Updated lockbox daily to obtain showings from each listing
• Made feedback calls to agents from all showings of each listing
• Kept track of buyer leads given to all buyer agents
• Assisted with purchase agreements and closings for listings
• Managed attorney's schedule by updating and coordinating all calendar events including real estate closings, travel, meetings, and personal appointments
• Prepared all seller documents for real estate closings
• Processed all new real estate orders including ordering buyer searches, updating database records, contacting sellers and/or their agents, and ordering payoffs
• Prepared all purchase agreements
• Communicated directly with all outside clientele and vendors including sellers, banks, real estate agents, and attorneys' offices
• Managed front desk duties
• Administered all HUD duties including running weekly report to audit delinquent HUD closings, processing approximately 100 new HUD orders per month, and coordinating on average 15HUD closings per week
• Assisted in will preparation

Developed and executed agents marketing using the Buffini System. Maintained marketing calendar. I also planned and implemented client appreciation events, sent "Just Sold & Just Listed" post cards. Posted open houses on Craigslist and Facebook

• Managed contact database.
• Managed escrow transactions and uploaded all forms to the Zip forms plus.
• Answered all incoming calls and emails.
• Prepared listing packets
• Uploaded all information on MLS, including photos & open houses
• Work with clients using Docusign
• Prepared leases
• Guided and communicated with clients
• Organized appointments and paperwork
• Marketed properties

Assisted real estate agents in marketing by creating leads tracking with Excel, presentations with PowerPoint, hosting open houses, implementing mass mailings and necessary follow up

• Facilitated contracts between buyers and sellers efficiently
• Established relations with title company representatives to facilitate well-organized closings
• Worked with other real estate professionals to facilitate negotiations between buyers and sellers
• Represented clients with a high level of professionalism offering the best customer service in the industry

Front Desk Assistant effectively handled all incoming calls or voice mail and provided information to clients.

• Typed correspondence all incoming phones calls and provided information to clients.
• Provide general administrative and clerical support including mailing, scanning, faxing and copying to management.
• Skills/Qualifications: Reporting Skills, Microsoft Office Skills, Organization, and Verbal Communication.
• Provided great customer service
• Taking pictures of houses

Entered listings, pictures and all attachments to the MLS.

• Arranged home showings for the Seller.
• Follow-up with feedback from Buyers Agent to the Seller.
• Assembled listing and contract packages.
• Heavy telephone, email correspondence & advertising.
• Compiled the Virtual Tours for all the listings.

Prepared tenant payments for deposit in trust account.

• Verified accuracy of preprinted forms, paperwork, and payment amounts.
• Learned implementation of property management programs, such as Appfolio.
• Developed an understanding of basic requirements and dynamics for an effective office.
• Procured clients satisfaction through direct and consistent communication.

Develop and send out 800+ flyers to agents and market.

• Photograph and measure interior and exterior of homes for ads, market, realtors, fliers, and research information.
• Research market activity for comparative market analysis
• Provide realtors with current mortgage loan information pay off amounts and loan interest rates
• Consult seniors and explain the difference and benefits of several different health care packages then complete and submit applications for clients.
• Market and present solutions to seniors regarding their Medicare Advantage Plans, supplements, drug coverage, life, cancer, dental, and final expense insurances.
• Drive 5+ preset appointments daily throughout the KC metro area

Answered phone with a friendly attitude and show a caring attitude to everyone who comes in contact with our company.

• Responsible for escrows, construction projects, franchise and licensing fees.
• Kept track of production, billing and shipping dates for advertising materials such as flyer's and brochures.
• Located vendors to produce and distribute marketing materials and request prices from them, assuring the best quality products for the best prices.
• Kept Agent updated with all communication with clients to maintain continuity of communication between client, assistant and agent.
• Entered all listings in MLS with-in 24 hours of signed listing agreement.
• Ran errands, such as putting up and taking down "For Sale" signs, picking up and dropping off contracts, and adding and removing lock-boxes.

Answer and direct telephone calls, review and respond to office e-mail, and coordinate all property showings.

• Maintain all property files.
• Create and coordinate production of office advertising.
• Generate billing statements and record payment for office advertising using MS Excel program.
• Create, fax, and collect payment for office commission billing.
• Edit and maintain property information on Multiple Listing Service and company websites.

Manage each listing by instituting timelines of important dates such as deadlines for loan and inspection contingency removal.

• Assist broker with auditing all active, pending, and sold properties to insure they are compliant with state law and the D.R.E. guidelines.
• Contact, submit, and negotiate market value; create offers and counteroffers for short sale listings.
• Review and complete all necessary disclosures required by the government and state law along with California Association of Realtors.
• Supervise 20 loss mitigation associates including scheduling, training, overseeing job performance and conducting job performance reviews.
• Create qualifying financial packages based on client's income and expenses, submitting home mortgage assistance packages to lender.
• Key contributor to standard operating procedures used in the Loan Processing department.
• Co-assisted the start-up of a new department to ensure that clients could go through a seamless transition from trail modifications to permanent modified home mortgages.
• Retained over $500,000 in customer accounts by creating a customer contact system for the firm.

Obtaining information pursuant to written instructions from the responsible person from public records, a multiple listing service or listing exchange.

• Creating content for flyers, brochures, listing presentations and other materials for the approval of the responsible person, as well as placement for promotional materials.
• Checking phone messages and emails regarding properties, and disseminating this information in a timely manner to the appropriate party.
• Building brand via marketing (Facebook, LinkedIn).
• Organizing files and paperwork for listings.
• Performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings and property showings.

Answer phones, greet all guests and provide information.

• Check and respond to voicemail.
• Data entry, word processing and customer service.
• Assist with showing properties to prospects and follow up on daily traffic.
• Complete tenant's application and request information as necessary.
• Request Title, Mortgage, Survey and other relevant documents.
• Filed and filled out important paperwork for agents
• Created brochures to be handed out to clients about different houses
• Updated social media pages with information about the company
• Designed different marketing tools for print and web

Work closely with customers to buy and sell high-end real estate within Metro Detroit.

• Interact with customers on a daily basis through email phone and in-person meetings.
• Efficiently schedule all client appointments.
• Highly proficient in real estate software, Realcomp Online.
• Handle all documents with confidentiality and precise attention to detail.

Assist Real Estate agents with property profiles, listing packages, and mailers.

• Help with marketing and strategize outside the box for new business.
• Meet with clients to pick up signed documents.
• Meet with real estate agent once a week to go over productive agenda
• Assist agent with all other needs such as billing, flyers, appointment setting, etc

Assist in all real estate admin needs: invoices, filing, organizing & maintaining office, answering phones & emails, etc.

• Input & research through company database system MLS (Limo), Streeteasy, OLR, & Xpressdocs
• Prepare needed items for exclusive listings including necessary paperwork, pictures, floorplans, descriptions, etc.
• Show and visit apartments, meet w/appraisers, contractors etc. throughout Manhattan, Brooklyn, and Queens
• Help prepare, edit, and process documents and board packages for clients
• Support agent w/schedules, vendor correspondence, market research, open houses and appraisals
• Assist in producing all advertising materials, including designing and editing flyers and promotional materials
• Work closely w/veteran agent - learning about negotiations, loans, leasing, and the selling and buying process

Scheduled, coordinated, and assisted with all open houses and individual home showings.

• Responsible for uploading and updating all listing advertisement on post-lets and craiglist.
• Utilized Zip-forms to produce Purchase and Listing Agreements.
• Responsible for ordering Termite, Title, Escrow and Home Inspection Reports.
• Managed all office Operations of tax receipt filing, record keeping and document preparation.

Gather and receive information on subpoenas, write all subpoena letters, and contact outside attorneys for collection of fees.

• Audit all invoices before processing and ensure invoices are paid on time.
• Process garnishment documentation and ensure the correct entity has been served.
• Manage physical and e-filing systems for the legal and real estate department.
• Retain court calendars for reference.
• Prepare legal rules, letters, and release forms for company Sweepstakes winners.

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Real Estate Assistant Resume Example

Juggling properties but your resume feels displaced? Unearth the harmony with this Real Estate Assistant resume example, charted out using Wozber free resume builder. Discover how conveniently you can present your support skills to align with the right job, building a career as solid as a foundation.

Real Estate Assistant Resume Templates

How to write a Real Estate Assistant Resume?

Hello, dear Real Estate Assistant aspirant! Welcome to your step-by-step guide to crafting a resume that doesn't just pass the ATS scan but stands out in the stack. In the world of real estate, your resume is like a prime listing – it needs to attract the right attention and hold it. With the help of Wozber's free resume builder , ATS-friendly resume templates , and our dedicated ATS resume scanner for keyword optimization, we're here to turn your professional story into an irresistible proposition for hiring managers.

Ready to secure the keys to your next career move? Let's dig in!

Personal Details

The Personal Details section might seem like the foyer of your resume - a brief space, but your first chance to make an impression. Let's ensure this section is not simply filled, but thoughtfully tailored to the Real Estate Assistant role, utilizing the best practices and the precision a real estate professional is known for.

1. Name as Your Branding

Your name is your personal marque. Ensure it's prominently displayed, akin to a property sign that can't be missed. Consider a clean, professional font that's a tad larger than the rest of your text.

2. Job Title Echo

Immediately below your name, position the title of the job you're applying for, "Real Estate Assistant", using the same language as in the job posting. This is like listing the best feature of a property upfront – it gets the right attention.

3. The Must-Have Contact Trio

Your contact information is essential, but keep it succinct with just three key pieces: a professional email address (think [email protected]), a reliable phone number, and, if you have one, a LinkedIn or professional website link. These are the contact points that make you accessible for an interview invitation.

4. Spotlight on Location

"Located in Los Angeles, California" isn't just an address—it's a match to the job's geographic requirements. Showcasing your locality saves the hiring manager from guessing and demonstrates logistical ease from the start.

5. A Professional Portrait

If pertinent and common in your industry, link to a professional online profile. This acts like the virtual open house of your career, allowing employers to walk through your professional history before they meet you.

Consider your Personal Details section as the inviting entrance to your professional realm. Neat, orderly, and matching the job's wishlist, it's your first step toward creating a positive impression, much like a well-kept property welcomes its visitors.

Your Experience section is where your career property really shows its worth. For a Real Estate Assistant role, this is where you highlight your contribution to successful transactions, property management, client satisfaction, and more. Let's align your experience with the 'open house' expectations of your future employer.

• Assisted in the leasing, management, and maintenance of over 100 properties, ensuring 90% occupancy rate.
• Coordinated and successfully executed over 200 property viewings, open houses, and inspections, leading to 50% higher sales compared to the previous year.
• Performed essential administrative duties, drafting and editing 300+ contracts, leases, and other legal documents with zero errors or rejections.
• Maintained and updated a comprehensive database of 500+ properties, clients, and transactions, streamlining the search and closing processes.
• Facilitated seamless communication between 50+ clients, 20+ agents, and various service providers, resulting in a 95% client satisfaction rate.
• Supported senior real estate agents with property research and market analysis, contributing to a 10% increase in sales.
• Assisted in the organization of 10+ property events, enhancing brand visibility and attracting potential buyers.
• Played a key role in creating property listings and promotional materials, ensuring consistent and appealing presentation across various platforms.
• Gathered and analyzed client feedback, leading to improved customer service strategies.
• Contributed to team training sessions, sharing knowledge on real estate software and tools, enhancing team efficiency by 15%.

1. Requirements Mapping

Take a close look at the job description. Identify and note the experiences it asks for—be it leasing, property management, or drafting contracts. This step ensures you showcase matching career highlights.

2. Chronology & Context

List your experiences in reverse chronological order, with the most recent one first. For each position held, provide the company name, your title, and the period of your employment, setting the stage for the specifics of your contributions.

3. Achievement Bullets

Craft clear, compelling bullets that match the job requirements. For instance, "Assisted in the leasing, management, and maintenance of over 100 properties..." directly reflects the job responsibilities. Remember, your achievements are your curb appeal.

4. Number Your Success

Quantify your contributions wherever possible. Whether it's the number of properties you've managed, the percentage of occupancy rate you've maintained, or the amount of sales increased, these numbers provide concrete evidence of your effectiveness.

5. Relevance is Key

Every entry should serve your application. While it might be tempting to list unrelated accomplishments, focus on the experiences that directly mirror the skills and duties listed in the job description. This makes your resume as targeted and effective as a well-placed For Sale sign.

Think of your experience section as the grand tour of your professional journey. Showcase not just where you've been, but how those experiences have prepared you for this Real Estate Assistant role. Like any skilled realtor, highlight the best features, tailor the presentation to the audience, and sell them on your value.

In real estate, as in resumes, foundation matters. Whether it's a bachelors in business or an associate degree in real estate, your education section lays the groundwork for your expertise. Let's construct this section to not only meet the job's requirements but also to exhibit your preparedness for the complexities of real estate.

1. Specifics First

Pinpoint the exact degree or educational background the job posting highlights—"Bachelor's degree in Business, Real Estate, or a related field." Ensure your degrees are prominently listed and align with the desired qualifications.

2. Structure and Clarity

Lay out your educational history clearly, starting with the most recent. Include the degree obtained, the field of study, the institution, and your graduation year. This clarity makes it easy for hiring managers to verify that you meet the educational criteria.

3. Degree Alignment

Be sure the degrees you list reflect those mentioned in the job listing. If you have a "Bachelor of Arts in Business," it directly ties into the field. If your degree is closely related, note how it's applicable to the realm of real estate.

4. Coursework Highlights

While the broader degree may cover the requirement, including specific coursework can further showcase your preparation for this role. Mention any specialized courses in property management, real estate law, or business administration that bolster your qualifications.

5. Additional Credentials

Real estate is an ever-evolving field. Include any additional educational achievements that showcase your initiative to stay informed and ahead, such as seminars, workshops, or certifications like your Real Estate License, which adds credibility to your expertise.

View your education section as the foundation of your career in real estate. It supports the structure of your expertise and experience, showing hiring managers you're not just qualified, but deeply invested in your professional growth. Solidly build this section to reflect the knowledge base you'll bring to the Real Estate Assistant role.

Certificates

Certificates in your resume are like the modern upgrades in a property listing—they showcase your dedication to the profession and your continuous improvement. For a Real Estate Assistant role, let's align this section to highlight your up-to-date skills and industry understanding.

1. Requirement Review

First, review the job description for any specific certificate requirements. While it might not always list certificates explicitly, having a valid Real Estate License, as highlighted in your resume, can be a major advantage.

2. Quality Over Quantity

Resist the urge to list every certificate you've ever earned. Instead, pick those most relevant to real estate or the skills directly mentioned in the job post. This ensures the hiring manager's attention is drawn to what matters most.

3. Date and Detail

If applicable, include the date you obtained your certification, especially if it's a recent achievement or a license that needs renewing. This demonstrates your current knowledge and commitment to the field.

4. Never Stop Learning

Real estate thrives on current knowledge and trend anticipation. Show that you're proactively enhancing your skills with recent certificates or courses relevant to real estate management, customer service, or the latest real estate software.

Certificates can significantly elevate your resume, much like a well-renovated kitchen boosts a home's value. Curate this section to reflect your ongoing commitment to excellence and professional development in the real estate domain. Let each certificate narrate part of your journey towards becoming an indispensable Real Estate Assistant.

The Skills section is your chance to showcase the tools in your real estate toolkit. Like the features of a desirable property, your skills make you stand out in the competitive market. Let's ensure this section of your resume is as impressive as a prime real estate listing, fully equipped with all the skills a Real Estate Assistant needs to succeed.

1. Skills from Specs

Start by identifying both the explicit and implicit skills mentioned in the job description. Skills like "proficiency in MS Office Suite and real estate management software" and "strong interpersonal and communication skills" are directly stated in the job posting and should be mirrored in your resume.

2. Match and Highlight

Review your own skill set and align it with the job requirements. Make sure to list both hard skills, such as your proficiency in specific software, and soft skills, like time management or client relations, that are crucial for a Real Estate Assistant.

3. Conciseness and Relevance

Focus on the skills that will most interest the hiring manager. Avoid cluttering this section with unrelated skills. Each skill you list should be a key selling point, making your resume as appealing and relevant as a move-in-ready home.

Think of your skills section as the highlight reel of your professional qualities. Carefully selected and presented, they tell the hiring manager why you're the right fit for the Real Estate Assistant role. Like a property with exceptional features, make sure your skills make your resume the one they can't pass up.

In the diverse world of real estate, language proficiencies can open doors to various communities and opportunities. Like offering bilingual tours in a multicultural neighborhood, your language skills can significantly enhance your appeal as a Real Estate Assistant.

1. Essential Language

The job posting specifies "Must be able to function effectively in an English-speaking environment." Ensure your proficiency in English is clearly stated, portraying you as an effective communicator in the primary language of your work environment.

2. Additional Linguistic Assets

If you're fluent in other languages, list them as well. In a cosmopolitan city like Los Angeles, the ability to interact with a diverse clientele can be a significant asset. Languages speak volumes about your capability to connect and serve a broader audience.

3. Honesty in Proficiency

Clearly indicate your level of competence in each language listed. Whether you're "Native", "Fluent", "Intermediate", or "Basic", honesty in your proficiency allows employers to gauge your true communicative capabilities.

4. Global Perspective

For those in or aspiring to roles that may involve dealings with international clients or properties, emphasizing language skills demonstrates your readiness for a global stage. Even if the job doesn't require it, such skills suggest additional value you bring to the table.

5. Continued Learning

Show a zest for personal and professional growth by continuing to improve your language skills or learn new ones. It's a testament to your dedication to excellence and adaptability in an ever-globalizing real estate market.

Your language proficiencies can significantly increase your attractiveness to employers, showcasing you as a versatile and resourceful candidate. Flaunt your linguistic skills and let them serve as bridges to new professional territories. In the world of real estate, being multilingual isn't just a skill—it's a superpower.

Your summary is like the curb appeal of your resume—make it impossible for hiring managers to scroll past. This is your chance to shine brightly, illuminating your expertise as a Real Estate Assistant with a compelling blend of your professional narrative and accomplishments.

1. Role Reflection

Commence with your professional title, and encompass a broad stroke of your experience tailored to the Real Estate Assistant role. This opening is like setting the stage for your resume's storyline, showcasing your readiness for the role.

2. Match Highlights

Profile your most relevant skills and experiences by connecting them directly to the job's requirements. Statements like "over 3 years of experience in property management, lease transactions, and administrative duties" from the resume example directly reflect the role's demands.

3. Quantified Impact

Incorporate specific achievements that quantify your successes in similar roles, much like how square footage gives a tangible sense of a property's size. These should quickly point to the value you've added in your past positions.

4. Concise and Punchy

Keep your summary crisp yet informative. Aim for 3-5 lines, making every word count to draw the reader in. Capture the essence of your professional worth in a snapshot that beckons them to learn more.

Consider your summary the prime lot on which the rest of your resume is built. Making it compelling and aligned with the job at hand will ensure that hiring managers take note and see you as a key contender for the role. Let your career narrative showcase not just your history, but your potential value as a Real Estate Assistant.

Launching Your Real Estate Career

Congratulations! You're now equipped to craft a Real Estate Assistant resume that doesn't just meet the criteria but stands out like a showpiece property in a sought-after neighborhood. Remember, your resume is your professional blueprint.

Use Wozber's free resume builder , ATS-friendly resume template , and ATS resume scanner to ensure your application not only meets the job specification but showcases the unique professional value you bring to the real estate table. Begin your journey today and unlock the door to your next great opportunity in the world of real estate.

• Bachelor's degree in Business, Real Estate, or a related field.
• Minimum of 2 years of experience in real estate, property management, or a related field.
• Proficiency in MS Office Suite and real estate management software.
• Strong interpersonal and communication skills, both written and verbal.
• Valid real estate license or willingness to obtain within 6 months of employment.
• Must be able to function effectively in an English-speaking environment.
• Must be located in Los Angeles, California.
• Assist in the leasing, management, and maintenance of properties.
• Coordinate property viewings, open houses, and inspections.
• Perform administrative duties, including drafting and editing contracts, leases, and other legal documents.
• Maintain an up-to-date database of properties, clients, and transactions.
• Facilitate communication between clients, agents, and service providers.

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Real Estate Assistant Resume Samples

The guide to resume tailoring.

Guide the recruiter to the conclusion that you are the best candidate for the real estate assistant job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

Craft your perfect resume by picking job responsibilities written by professional recruiters

Pick from the thousands of curated job responsibilities used by the leading companies, tailor your resume & cover letter with wording that best fits for each job you apply.

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• Establish and maintain professional working relationship with tenants, vendors, building security, cleaners and various contractors to ensure smooth operation of the Property
• Schedule meetings, prepare expense reports, coordinate travel plans, and assist in the preparation of internal and external presentations to be made by the Real Estate Asset Managers
• Maintain and establish properties in the real estate management system
• Assist the Property Manager with the annual budget planning and processing
• Maintain tenant accounts to ensure that they are properly set up, charges processed, credits applied, and collection of outstanding arrears are managed on a timely basis
• Prepare monthly variance analysis of Gross Retail Sales Report with commentary on significant variances (+-15%) from previous year for the Property Manager and the senior management team
• Assist with performing property inspections
• Providing office support to two Commercial Real Estate Managers which includes ordering supplies, making travel arrangements, overseeing calendars, etc
• Provides assistance for monthly marketing programs (newsletter, Lunch and Learn w/ Realtors, etc.)
• Assists management with monthly and quarterly reports
• Performing other duties as assigned
• Performing reviews of documents, calculations and reporting information for accuracy
• Working effectively in a fast paced, deadline driven environment
• Assist with applications for lenders and clients
• Ensures team managers are reviewing management fee calculations to be in accordance with the current Management Agreement
• Manage and direct a team of accountants on work performance, training and day to day leadership
• Provides performance management responsibilities for the team
• May participate in new business proposals. Assists Senior Management with implementation of strategic department and corporate initiatives
• Assists Senior Management with implementation of strategic department and corporate initiatives
• Prepares and delivers performance appraisal for staff. Mentors and coaches team members to further develop competencies
• Reviews monthly pricing worksheets and enters allocations into PeopleSoft
• Good interpersonal, communication and team skills
• Excellent computer skills in Microsoft Word and Excel
• Aptitude for servicing tenants with the ability to see both the customer’s perspective and the impact on the organization
• Ability to multi-task and prioritize to meet changing demands and expectations of clients
• Organizational Skills
• Interpersonal Skills
• Communication Skills - verbal and written
• Time management skills
• Typing skills - Test 35 wpm

15 Real Estate Assistant resume templates

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• At least 5 years of secretarial experience and meeting coordination
• Strong PC skills (proficient knowledge of MS Outlook, Word, Excel, and PowerPoint)
• Effective interpersonal skills
• Advanced ability to organize and multitask
• Superior oral and written communication skills to prepare internal / external correspondence on behalf of others

Administrative Assistant, Real Estate Resume Examples & Samples

• Manages general administrative support for multiple Real Estate VPs as agreed upon with each leader
• Maximizes Leader efficiency through calendar management with internal and external business partners
• Assists leaders as needed in development of presentations in PowerPoint and Word
• Makes travel arrangements for domestic and international travel and manages any changes/issues during leader travel
• Books hoteling stations/offices for VPs when in San Francisco and other locations as needed
• Manages technical support for office moves and equipment upgrades. Maybe act as the VP’s representative with IT Tech support to get issues fast tracked
• Manages calendar, travel and other team duties for the Sr. Director Global Real Estate Operations as agreed upon
• Completes travel expense reports on time and ensures appropriate approvals are obtained
• Maintains office files and help keep leaders organized
• Arranges onsite and offsite meetings and events as necessary: Coordinate scheduling and logistics (coordinate conference rooms, equipment and catering as needed) creating agendas and providing documents and other meeting materials as necessary. Stay abreast of organization changes; maintain accurate department organization charts, phone lists, email & voicemail distribution lists and reporting relationship tool
• Manages new hire/contractor set-up including on-boarding, completing necessary forms for software, token id, badges, nameplate, mailbox, GapWeb directory, CA-1 forms, new hire gifts, internet access, voicemail, card application, ordering IT equipment and ensuring workspace is ready
• Order supplies, office and computer equipment using iProcurement
• Consolidates information for department's resource planning and annual focal review processes
• Develops strong partnerships with all levels of internal and external business partners
• Develops strong partnerships and maintain excellent working relationships with the Executive Assistant to SVP Global Real Estate and with the other department Administrative Assistants including regional field offices staff
• Works under the guidance of the Executive Assistant on major department projects such as the Annual Summit
• Liaison with the regional field office staff for materials, deal information and any other information as needed by leaders
• General office duties such as copying, processing mail, filing, faxing, etc
• Covers for the Executive Assistant and other Administrative Assistants during PTO to ensure smooth coverage to support other leaders, departments and functions
• Other responsibilities including special projects as required increasing the professional effectiveness and efficiency of the leader and the overall team
• 5 years administrative experience preferred
• Strong interpersonal/people skills; ability to establish and build partnerships with all levels of management and business partners
• Strong problem solving and follow up skills
• Able to think independently, be proactive and take initiative
• Exceptional time management, prioritization skills, and an ability to be flexible in reprioritizing
• Able to handle multiple tasks/projects, concurrently, with tight deadlines
• Excellent organizational and follow-up skills with attention to detail
• Demonstrate professionalism and ability to maintain highest level of confidentiality
• Strong computer skills (e.g. Microsoft Office: Word, Excel, PowerPoint, etc.)

Private Equity Real Estate Accounting Assistant Manager Resume Examples & Samples

• Active participation in client projects (i.e. new fund/classes launches, closures and changes to existing requirements and processes)
• Assisting with new business meetings and proposals
• Assisting with quarterly client invoice process
• Having a comprehensive understanding of the client’s partnership agreement(s) and all deliverables
• Reviewing partnership abstracts, partnership investment data, investor data and bank reconciliations
• Reviewing issuance of capital call notices, distribution notices, and management fee memorandums to the Limited Partners including models/calculations
• Reviewing investment activity and maintaining fund investment performance details and calculations
• Developing/ reviewing waterfall models
• Reviewing quarter-end supporting packages (Trial Balance, General Ledger, receivable/ payable detail, allocation support, etc.)
• Reviewing quarterly and annual financial statements, including footnotes and Limited Partner capital statements
• Ensuring all client queries/requests are responded to in an accurate and timely manner
• Reviewing investor request responses
• Reviewing supporting schedules for annual tax returns, including K-1's
• Spearheading special projects and requests
• Adherence to company’s internal controls and procedures
• Training and developing Private Equity staff
• 5+ years of real estate accounting required with some exposure to public accounting
• Excellent knowledge of US GAAP
• Knowledge of REIT compliance a plus
• Knowledge of accounting matters related to collateralized debt obligations a plus
• Supervisory experience required
• Strong communications skills, both written and verbal
• Ability to meet tight deadlines
• Ability to interact with others at various levels

Senior Administrative Assistant Corporate Real Estate Limited Until June Resume Examples & Samples

• Perform administrative, clerical and secretarial duties, requiring knowledge of company policies and procedures, in support of department head
• Handle all administrative relevant tasks
• Maintain and keep up to date on line and - as required - hardcopy filing system. Maintain projects documentation
• Perform smaller projects (e.g. analyze Real Estate data to prepare frequently reporting, increase usability of Group CRE intranet)
• “Help Desk” for internal customers in all CRE-related questions and matters
• Compile, analyze and prepare data from different tools for administrative and/or statistical reports
• Provide statistical information with special Real Estate Tools as One View, Tracker or Lease administration when requested
• Coordinate all infrastructural issues like integration of new hard-/ software, structuring of network and organization of trainings
• Format, type and edit a variety of material, including correspondence, memos, minutes, reports and confidential material. Draft routine correspondence for department head’s approval
• Manage all kind of information including incoming mail, documentation, copying, distribution, filing and archiving
• Route and answer routine correspondence not requiring executive’s attention to ensure timely and accurate response
• Schedule and arrange appointments, meetings and conferences
• Coordinate and organize all travel arrangements, e.g. by writing travel and transport service requests
• Resolve problems requiring knowledge of company policies and procedures, e.g. administration of vacation leave and sickness forms by using internal tools (Online Time)
• Review all incoming invoices from external partners and monthly cost sheets to ensure correct accounting transaction

Corporate Services & Real Estate Administrative Assistant Resume Examples & Samples

• Excellent knowledge of Microsoft Office suite, particularly Outlook, Word, Excel, PowerPoint. MS Project an advantage
• Proactive, can do attitude
• Confident approach
• Ability to work under pressure and to tight deadlines
• Team player with experience of working in a large team
• High level of discretion/confidentiality

Executive Assistant Head Global Real Estate Resume Examples & Samples

• 5 years working experience as Executive/Team Assistant
• Open and interested in working with different cultures
• Proactive and flexible personality / team player
• Accuracy and high reliability
• Good communication skills and strong interpersonal skills
• Native German speaker; very good English necessary
• Flexibility in managing workload
• Experienced MS Office user (Outlook, Word, PowerPoint, Excel,)

Assistant Controller Prestigious Real Estate Firm Resume Examples & Samples

• Plan and coordinate holding company, and property level work papers and schedules for external auditors and tax preparers
• Prepare quarterly and annual work papers for GAAP, UNAV and tax reporting
• Provide assistance with the preparation of footnote disclosures and footnote tables of annual fund level audited financial statements
• Review annual valuations/lead sheets
• Assist with coordinating the gathering of all asset level tax projections
• Review external tax preparer’s tax work papers, tax returns and K-1’s for holding companies
• Review quarterly REIT compliance reporting and testing schedules
• Supervise the senior financial analysts to ensure timely and accurate property-level financial statements, all material transactions such as acquisitions, dispositions, financings and restructurings have been reported accurately on a FMV GAAP basis and all asset level distributions/promote calculations are in accordance with joint venture documents
• Perform coding of legal, accounting and other holding company expenses
• Provide assist with Yardi accounting system conversion Phase I and Phase II projects
• Coach, mentor, and develop assigned senior financial analyst
• Assist with other ad-hoc projects as requested
• Bachelor’s Degree in Accounting
• CPA certification required
• Minimum of 6 years real estate industry or public accounting experience required
• Big 4 experience preferred
• Strong Excel knowledge
• Must be a detail-oriented person with the ability to meet strict deadlines and work overtime if needed

Administrative Assistant Iii Corporate Real Estate Resume Examples & Samples

• Coordinate activities (meetings, presentations, etc.) across multiple teams, as applicable
• Execute established business processes and procedures to support the department
• Ensure accuracy and confidentiality of information being processed, stored or accessed
• Research and resolve issues using appropriate resources
• Review operating practices and procedures, determine whether improvements can be made and work with management to implement changes as appropriate
• Set up and oversee administrative procedures and guidelines for department
• Assist in maintaining department budget and expense reconciliation as appropriate
• Provide exceptional customer service through professionalism, ownership and initiative
• Show commitment to team through collaboration and positive, proactive communication
• Demonstrate productivity using time efficiently and effectively to deliver results

Real Estate Irbd Administrative Assistant, NY Resume Examples & Samples

• Calendar management including: scheduling appointments, confirming meetings, coordinating with other Assistants, and confirming meetings with investors, clients, and colleagues locally and abroad
• Phone coverage of multiple phone lines, and communicating with clients as directed
• Scheduling conference rooms for internal and external meetings
• Meeting and greeting guests; registering guests in Visitor system
• Handling of confidential documentation and correspondence as requested
• Maintaining and organizing files
• Experience with coordinating travel arrangements
• Comfortable interacting with executives, professionals and clients
• Ability to multi-task and prioritize time sensitive work

Big-real Estate Corporate Tax Assistant Manager Resume Examples & Samples

• Helping with ad hoc advisory questions, funds structure papers, etc
• Being the first point of contact for many clients
• Supporting graduates with the preparation of computations, reviewing computations and ensuring their accuracy
• Assisting with carrying out detailed technical research
• Providing tax structuring, tax due diligence and restructuring advice on a wide range of transactions
• Co-ordinating the advice provided by other overseas teams and other tax skillsets
• Working closely with colleagues in Transaction Services
• Developing client relationships with fund management houses, TS and overseas teams
• Understanding the client's business and helping to identify areas for the provision of tax and other services
• A good knowledge of UK corporate tax and an awareness of other tax and accounting areas. M&A tax and/or international tax experience would be an advantage but is not a requirement
• Strong task management skills
• Good technology skills - experience of Digita and/or Alphatax would be helpful but not essential

Assistant VP, Real Estate Resume Examples & Samples

• Direct responsibility for multiple commercial real estate properties (including but not limited to: office, industrial, retail and multi-family product types)
• Prepare strategic plans for assigned properties and contribute to overall portfolio plans
• Development and execution of detailed business plans and budgets for resolution of each assigned REO asset including valuation and alternative analysis
• Engage, monitor and provide continual, real time guidance to third party vendors regarding the management, leasing and disposition of properties
• Engage and direct third-party property managers in development and implementation of operating budgets including capital and leasing plans
• Provide guidance and development to analyst and associate team members
• Participate in the underwriting and due diligence of new CRE investment opportunities
• Strong quantitative skills and demonstrated analytical and problem solving ability
• Strong organizational skills and attention to detail
• 7 to 10 years of direct commercial real estate industry experience

Real Estate Loan Assistant Resume Examples & Samples

• Requires a High School degree or GED and 6 years of administrative or real estate experience, including 3 years specific to the assigned real estate department
• Expert use and application of real estate and banking procedures and terminology
• Expert knowledge of Word, PowerPoint and Excel
• Must be / become a Notary

Real Estate Brep Administrative Assistant, NY Resume Examples & Samples

• Gatekeeper to senior and junior and level professionals and management of a range of relationships including clients, investors, and internal Blackstone employees
• Calendar management including scheduling appointments, confirming meetings, coordinating with other Assistants and confirming meetings with investors, clients, and colleagues locally and abroad
• Phone coverage of multiple lines, and communicating with clients as requested
• Arrangement of travel for professionals including: flights, cars, hotels, visas, and other reservations

Assistant Director Global Real Estate Services Resume Examples & Samples

• Deploy/fine tune strategies to optimize the performance of capital projects
• Assist leadership in developing detailed presentations, business plans, and business cases to increase the efficiency and effectiveness of EY’s real estate services
• Perform analysis, studies, and research to assess feasibility, viability, and/or capability for meeting enterprise and/or regional real estate objectives
• Lead data collection from regional teams and enterprise systems to support targeted real estate strategies, best practices, savings forecasts, reports, metrics, and KPI
• Develop global benchmarking tool for construction costs
• Identify, develop and deploy additional standard tools, management methodologies, templates, reports, and processes that improve the overall consistency and quality of project delivery by RES and Design and Construction team members
• Manage global deployment of RES Design and Construction Playbook and associated learning program
• Monitor and continuously improve RES-wide end-to-end work processes and strategies for all Workplace of the Future (WOTF) related initiatives and projects
• Work with RES leaders to develop strategies for filling the WOTF project pipeline and forecast workloads among Design and Construction Leaders
• Develop a roadmap to close gap between current state and future vision for WOTF adoption
• Collaborate with the Special Projects Leader on the global deployment stategy of Tririga Capital Projects Module
• Lead cross functional teams to develop a strategy to migrate legacy EY systems to current technology solutions such as SharePoint and Tririga
• Develop and maintain productive relationships with EY’s Global IT, Talent, AWS-Administration & Workplace Services, Enterprise Support Services, Transformation Management Office, and Global Delivery Network teams to improve adoption of workplace of the future projects
• A Bachelor's degree and in Real Estate, Finance, Economics, Accounting, Business Management, Architecture or Construction Management
• 5+ years of consulting and 10+ years of experience in corporate Real Estate and/or Construction industry is required
• Professional license preferred
• Ability to travel in the Americas and for global meetings
• Experienced at Senior Management level stakeholder engagement
• Experience dealing with large, complex real estate portfolios and organizations
• Proficiency with MS Excel, Word, PowerPoint, Project, or Visio
• Strong written and verbal communication skills as well as analytical and presentation skills
• Demonstrated integrity, values, principles, and work ethic

Executive Assistant, Real Estate Resume Examples & Samples

• You will maintain executive scheduling, handle heavy email and memo, correspondence, financial spreadsheet manipulation
• Expedite approved plans, maintain contacts database and source incoming inquiries for immediate conflict resolution
• Service requests by department head
• Handle department administration, to include
• Previous experience working for multiple executives,
• Exceptional MS Word skills, with strong MS Excel and PowerPoint
• Strong prioritization, organization and communication skills are a must
• In addition, you must have the ability to work in a fast paced, deadline driven environment
• Must exercise sound judgment and discretion, and remain professional at all times
• Real estate, contract or legal background very helpful

Real Estate Assistant / Lease Coordinator Resume Examples & Samples

• Support real estate manager by researching lease agreements, documents and landlord communications to answer questions
• Input landlord payment information into system and review checks to verify correct amounts are being paid to landlords
• Assist Real Estate Manager in client relations and logistical support for departmental activities
• Receive emails and calls reporting issues with sites (graffiti, bird droppings, etc.) and forward to appropriate group for maintenance
• Provide reports as requested by real estate representatives or real estate manager
• Create and distribute monthly reports including lease renewals, new lease activity, takedown/new build report, etc
• Perform all aspects of the accounts payable function by matching purchase orders to invoices. Identify errors or discrepancies and resolve before processing
• Research and resolve any outstanding balances on accounts, including telephone, mail, or email communications with vendors
• Review all invoices for appropriate documentation and approval prior to payment
• Have good knowledge of Sales Tax requirements
• Respond to all vendor inquiries
• Reconcile vendor statements, research and correct discrepancies
• Assist in month end close
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Must be detail oriented and have strong work ethics
• Must have working knowledge of Windows operating system and be proficient in Microsoft software applications (i.e., Word, Excel and Outlook)
• Must have ability to learn and use company and customer system(s)
• Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
• Ability to interact with employees and vendors in a professional manner

Global Real Estate Program Management Assistant Resume Examples & Samples

• Demonstrate leadership, responsiveness and creativity in finding solutions for service delivery and overall client satisfaction
• Read and understand the applicable Service Level Agreements, helps achieve the Key Performance Indicators and scores favorably on the client satisfaction surveys
• Minimum of 2 years’ industry experience required in a corporate environment or as a third party service provider
• Good organizational and interpersonal skills with a strong customer focus
• Proficient in MS Office, and possess strong written, verbal and people skills
• Demonstrated intermediate to advanced written communication skills (spelling, grammar and punctuation) and verbal communications skills
• Intermediate English proficiency level
• Ability to quickly learn how to use any Company required software may be required

A-real Estate Irbd Administrative Assistant Resume Examples & Samples

• Track, prepare, and process expense reconciliation, out-of-pocket expense reports, and invoices in a timely manner
• Highly organized and efficient with high level of attention to detail
• Strong proficiency in Microsoft Office – Outlook, PowerPoint, and Excel; Salesforce knowledge a plus

Assistant Project Manager Real Estate Resume Examples & Samples

• Lease Administration: Management and maintenance of lease administration database
• Document management: Upload / Download store pics; maintaining store masterdata
• Contact management: track unlimited number of store addresses / landlord contacts
• Portfolio management: record of subleases; user specified set-ups
• Establishment and optimisation of a proper lease reporting processs
• Management of real estate activity list including all upcoming lease events for WE markets
• Review, select and reply to incoming lease proposals
• Support real estate managers
• Strong analytical and interpretation skills
• Retail network analysis and planning experience within agency or retailer environment
• IT skills: Excel: advanced; Microsoft PowerPoint: advanced; Word: basic

Real Estate Assistant Resume Examples & Samples

• Assist Property Management team with scheduling and appointments - coordinate all food and beverage needs for meetings
• Handle detailed copying and distribution of documents prior to meetings
• Create, organize and maintain files, including labeling lease files, organizing Management & Leasing Agreements, filing Appraisals as well as creating, distributing and filing Reports
• Handle or direct incoming calls and/or inquiries by Tenants or Vendors appropriately and efficiently
• Log in tenant issues to Yardi per pre-approved format
• Open & read all mail related portfolio, screen for urgent responses, distribute to appropriate party
• Fax or deliver Violations, Insurance Claims, and/or Accident Reports immediately to Legal Department; notify Property
• Ensure proper notification to Utility company of new tenants to a site
• Maintain record of tenant insurance certificates
• Assist the accounting department with coding invoices for payment and assist in rent collection process regarding delinquent rent by making calls on late rent, sending late letters, and coordinating information flow to legal for lack of payment
• Coordinate Tenant move-ins & move-outs: keys, utilities, track possession dates, etc
• Preparing loan files, credit packages, expense reports and other required documentation
• Answering real estate loan inquires
• Performing required loan research
• Ordering department supplies
• Booking travel arrangements
• Coordinating office machine repairs through proper channels
• Distributing departmental mail
• Creating, updating, maintaining and distributing departmental reports

Cb-real Estate Executive Administrative Assistant Resume Examples & Samples

• Strong PC skills (proficient knowledge of MS Word, Excel, and PowerPoint)
• Knowledge of general office procedures (e.g., filing, correspondence, scheduling)
• Ability to adapt procedures, processes and techniques to the completion of assignments
• Advanced ability to organize

Assistant Controller / Real Estate Resume Examples & Samples

• The qualified candidate must have a BS degree in accounting with 5+ years corporate financial management experience with a strong track record of promotion and achievement
• Responsibilities include, but not limited to, assisting in and reviewing the month end closes and year end closes, preparation and review of financial statements and annual budgets, reviewing corporate and sales tax returns, account analysis, internal controls, supervising a team, working with bank officials
• Research accounting treatments for various transactions in coordination with accounting policy team
• Coordinate with external auditors in responding to audit inquiries
• Ensure compliance with internal controls and recommend process improvements where necessary
• 2-8 years of experience in a real estate accounting experience
• In depth knowledge of accounting principles in lease accounting, business combinations, purchase price allocations
• Significant experience analyzing real estate transactions
• Excellent analytical, problem solving and organizational skills
• Ability to work independently and manage a team
• Attention to detail and ability to meet deadlines in a fast paced environment
• Proven management of staff members
• Development and execution of detailed business plans and budgets for resolution of each assigned real estate asset including valuation and alternative analysis
• High attention to detail and accountability in analytical assessments
• Hard-working, detail oriented and committed to producing great end results
• Ability to thrive in a fast paced, rapidly changing work environment with many competing priorities
• Ability to work autonomously and as a member of a team
• 6+ years of direct commercial real estate industry experience
• Intermediate/Advanced Excel knowledge, including ability to summarize data via formulas, lookups, Pivot Tables, conditional formatting, etc
• Drive - Consistently achieves challenging goals/objectives, and demonstrates an ability to create value and maximize results
• Team Work - Fosters collaboration among team members and business partners, and uses capabilities to achieve team goals
• Preparing loan files, credit packages, expense reports and other documents
• Helping coordinate the closing of residential and commercial real estate loans in accordance with approved terms, legal requirements and bank policy
• Occasionally contacting companies and borrowers to obtain missing information
• Performing required loan and deposit research including tracking, analyzing and inputting data into bank systems
• Creating and distributing production reports, lease abstracts, etc
• Knowledge of real estate lending procedures, documentation and systems
• Understanding of and the ability to apply basic Real Estate loan administration principles, theories, and concepts
• Good interpersonal and communication skills, both verbal and written
• Good time management skills demonstrated by the ability to meet deadlines
• The ability to effectively manage competing priorities
• Knowledge of federal and state regulations pertaining to the banking industry in order to ensure compliance
• PC skills to include MS Office (Word, Excel, Outlook, PowerPoint etc.) in order to create, update, maintain and distribute departmental reports
• College degree in business administration, accounting, or equivalent work experience preferred

Corporate Real Estate Executive Assistant Resume Examples & Samples

• High school diploma or G.E.D. (Bachelor’s degree preferred) with 6 to 10 years of relevant work experience
• Excellent organizational and interpersonal skills, as well as, problem solving and follow-up skills
• Ability to organize and coordinate multiple projects
• Strong verbal and written communications ability
• Excellent word processing, spreadsheet and database computer skills. Must be adept with Microsoft Word, Excel, and PowerPoint

Assistant Director of Real Estate Resume Examples & Samples

• Perform financial analyses and formulate and negotiate business terms for the development and leasing of a variety of uses on Centennial Campus and University-owned real estate
• Create and implement cost-recovery methods for the construction and maintenance of public infrastructure on Centennial and the provision of public services
• Perform complex financial analysis utilizing methodologies accepted by real estate leasing and development industries and development of financial models for use with University-owned real estate
• Evaluate and formulate proposed financing and investment models for private development on Centennial and University-owned property
• Prepare lease term sheets and negotiate lease agreements and related agreements
• Prepare and negotiate development agreements for new projects on Centennial Campus and University-owned real estate
• Supervise RED business plan and strategic planning process. Oversee planning for a development and land use plan for Centennial and University-owned real estate off main campus, including coordinating with University partners to prepare supporting studies and plans (e.g., infrastructure, parking, transportation, conservation, cultural)
• Oversee the development of an electronic database of all property owned and managed by RED
• In conjunction with the Director, supervises and manages RED staff members. Attend meetings on behalf of RED for: Space Committee, Building and Property Committee, Board of Trustees, Board of Governors, and Council of State
• Familiarity with federal, state and local laws applicable to the use and development of Centennial and University-owned properties
• Proven ability to take a leadership role and coordinate the work of a professional team to meet objectives within specified time and budget
• Strong public speaking and ability to communicate with and build working relationships with a diverse set of staff, partners, consultants, funders and community members
• Overall computer proficiency with expertise at an intermediate level Excel, Word, PowerPoint, database, and financial analysis software
• MBA and/or Master in Planning with no less than 7 combined years in finance and administration, real estate development, commercial leasing and/or property management
• Receive and sort incoming mail
• Make copies and distribute
• Mail, fax, and courier documents
• Communicate with internal and external customers, vendors, etc., as required
• Type various correspondence
• Create spreadsheets
• Assist with updating and running monthly reports to ensure accuracy
• Scan and image documents into the real estate management system
• Order supplies
• Assist in meeting monthly and annual compliance and regulatory deadlines
• Maintain file system for the management office
• Assist in performing market value research on properties
• File and monitor insurance certificates and claims
• Assist with bid process of contracted services
• Assist with preparing contracts and forms
• Review property tax protests, tax payments, and research tax issues
• Code all invoices and forward to the real estate accounting department

Real Estate Services Assistant Resume Examples & Samples

• Maintains tenant, vendor and property files, including insurance certificates, lease abstracts, etc. in accordance with prescribed standards
• Assists with budget preparation by researching costs for supplies and services and obtaining bids as directed
• Complies with bid process guidelines
• Tracks and files contracts and insurance certificates
• Maintains follow-up system for expirations Schedules and coordinates meetings/special events as requested

Assistant Fund Manager, Real Estate Resume Examples & Samples

• Regulatory threshold competent and approved
• Degree or be able to demonstrate an equivalent level of intellectual rigour and maturity
• IMC or equivalent; or recognized historical knowledge, experience and/or qualification
• CFA, equivalent qualification or acknowledged equivalent skills and knowledge
• Relevant experience in an asset management role, ideally in the Real Estate specialism
• Knowledge of the property investment market
• Experienced in successfully negotiating rent reviews, lease renewals, lettings and re-lettings
• A track record of identifying and delivering value enhancement opportunities
• Familiarity with dealing with external agents and consultants
• Accuracy and attention to detail throughout, especially in producing written reports
• Excellent appraisal and analytical skills
• Results driven and able to work on multiple tasks with challenging deadlines
• A great collaborator and team player

Assistant Consultant Real Estate Resume Examples & Samples

• Contribute to the achievement of Capita Real Estate Advisory - Health overall business plan through fee earning to set annual targets
• Survey, collect and update various disparate information that allows for the accurate reporting of financial, statistical and other evaluations
• Manage organise and update relevant data using database applications
• Analyse and interpret financial and other estates based information that forms the basis of output reports
• Communicate and provide customer focussed high quality services to all Capita Real Estate Advisory - Health Clients
• Engage with Capita Real Estate Advisory team to ensure expertise, knowledge and new services are promoted to all Real Estate Advisory Health clients
• Interpret and implement instructions from Real Estate Advisory - Health project team and Clients
• Arrange and participate in client meetings, conferences and other project team activities
• Attend training to develop and build on knowledge and professional skills
• Adhere to health and safety policy
• Graduated with relevant professional qualification HND/HNC or working towards a construction, property or other healthcare related qualification
• Experience of working in NHS , or construction related profession or in a consultancy environment

Assistant Real Estate Controller Resume Examples & Samples

• Analyzes and prices scope of service changes and suggests consulting opportunities to manager based on in-depth knowledge of the department's pricing platform
• May create pricing estimates for new business opportunities
• Participates and/or leads all aspects of internal and external property and client transitions
• Works with other internal teams in handling special requirements as defined in the Management Agreement and scope of services in the Financial Services Agreement
• Troubleshoots escalated issues and ensures internal and external customer requests are handled timely, accurately and with a focus on customer service
• Creates a positive customer experience by opening and maintaining constructive and reliable lines of communication
• May review staff work product, including financial packages, to ensure its complete, accurate and timely release to internal departments and external clients
• May function as a single point of contact for a market and/or Strategic Account Client
• Partners with their accounting team to ensure they have a working knowledge of team's client Management Agreements and that they are properly maintained per department policy and requirements/terms
• Reviews the Corporate A/R and CBRE Tech A/R reports to ensure reconciliations are completed and reviewed by their team
• Ensures open issues for the team are resolved
• May review budgets and annual year-end recovery calculations to ensure timely completion
• Approves subordinate's recommendations for staff recruitment, selection, promotion, advancement, corrective action and termination
• Effectively recommends same for direct reports to next level management for review and approval
• Plans and monitors appropriate staffing levels and utilization of labor, including overtime
• Leads by example and models behaviors that are consistent with the company's values
• A minimum of eight years prior accounting, finance or related experience required to include prior supervisory experience
• Previous people leadership experience required
• Ability to respond effectively to the most sensitive issues
• Ability to motivate and negotiate effectively with key employees, top management, and client groups to take desired action
• Requires in-depth knowledge of financial terms, principles and compliance
• Ability to calculate complex figures
• Ability to forecast and prepare budgets
• Conducts financial/business analysis including the preparation of reports
• Requires expert level analytical and quantitative skills with proven experience in developing strategic solutions for a growing matrix-based multi-industry sales environment
• Decisions made with in-depth understanding and interpretation of procedures, company policies and business practices to achieve general results
• Responsible for setting department deadlines
• Errors in judgment may cause long-term impact to co-workers, supervisor, department and/or line of business

Purchasing Assistant, WW Real Estate Resume Examples & Samples

• Using oracle/Coupa purchasing software to create a purchase order from an i-procure requisition
• Sending the PO to the necessary internal and external contacts
• Confirming the accuracy of the requisition
• Revising Purchase Orders in a timely manner
• Track POs and produce summary reporting on a timely basis
• Open, close, and manage escrow accounts
• Maintaining confidentiality of pricing and other information not to be disclosed among vendors and other departments
• Excel experience
• MS Outlook experience
• A background in Purchasing (assistant level or above) required
• Associates degree + 2 years’ experience
• Bachelor’s degree + five years' experience preferred
• Oracle purchasing software
• A background in finance or accounts payable would be helpful
• Ability to handle pressure and changing priorities a must
• Greets Real Estate customers and schedules appointments for Real Estate Lenders
• Receives calls and answers questions from originators while carrying out exemplary Customer Service
• Takes applications occasionally to assist Real Estate Lenders
• Works on special projects for benefit of all Real Estate Lenders
• Works on marketing flyers for Real Estate Department
• Coordinates and facilitates ongoing communication with referral sources and past clients through monthly call monitoring and clerical needs of outgoing communication
• Assembles loan packages for clients
• Prepares documentation for Real Estate and HELOC loans, title, appraisal, worksheet and set up files as needed
• Other projects and duties as assigned
• Works on marketing programs to target Real Estate professionals
• Complete required bank and BVS training courses within assigned time frame(s)
• All employees are accountable for compliance with applicable laws and regulations when performing their job duties. Each employee is expected to participate in required training to become familiar with the legal and regulatory requirements affecting his or her job responsibilities. It is the affirmative duty of each employee to carry out these responsibilities at all times in a manner that complies with all applicable legal and regulatory requirements, including but not limited to, the Bank Secrecy Act, the Patriot Act, and the Office of Foreign Assets Control
• Represent Glacier Bank in a professional manner which includes a professional image, confidentiality, a positive “can-do” attitude, good attendance, punctuality, flexibility and adaptability in meeting bank and customer needs. Keep work area tidy and maintain customer privacy
• Additional duties as requested or assigned
• Highly developed sales and customer service skills required
• Proficiency in Excel, Microsoft Publisher, and Word
• Prior Real Estate Lending experience/knowledge
• Must have ability to prioritize and organize heavy workload(s) and demonstrate effective time management skill(s)
• Must have the ability to work in a professional manner and consistently demonstrate courtesy, customer service, and tact in a fast-paced/deadlines-oriented environment
• Basic computer skill with working knowledge of word processing, spreadsheets, ten-key, and general computer applications
• Working knowledge of standard office equipment
• A moderate level of banking knowledge desired

Senior Administrative Assistant Corporate Real Estate Resume Examples & Samples

• Provide administrative support for team, which includes but is not limited to creating presentations and documents, compiling and analyzing data, routing phone calls and handling calendar management
• Anticipate the administrative needs of the team and prioritize work effectively
• Problem solve for team, demonstrating an understanding of the business operations to make good decisions to move projects forward with little direction
• Successfully take multi-step direction to completion with minimal supervision
• Set priorities to meet goals timely by creating efficient systems and procedures
• Provide supporting materials and pertinent data for onsite and offsite meetings and arrange other elements of meeting planning
• Manage and maintain extremely confidential/sensiti​ve​ matters
• Prepare, proofread, verify and assemble information for reports and compose correspondence to include presentations, handouts and letters
• Create presentations from concepts
• Schedule and assist in setting up WebEx meetings and conference calls
• Establish effective working relationships with other internal departments to respond to questions in a timely manner
• Assist in managing agendas, meeting logistics and presentation coordination of regular team meetings
• Assist in managing event planning for regularly scheduled team meetings
• Order office supplies and office equipment upon request through the SAP procurement process
• Organize department recognition celebrations, department lunches, etc
• Prepare external mailings
• New Hire Setup (phones, seating, name tags, business cards, credit cards, equipment/supplies)
• Prepare and track expense reports and PTO
• Assist with the compilation of standard monthly and quarterly reporting for real estate
• Prepare organization charts and maintain Working Group Lists

Assistant Manager, Corporate Real Estate Resume Examples & Samples

• Single point of contact responsible for the day-to-day management of select Real Estate transactions. The Real Estate Assistant Manager reviews each requirement, coordinates the individual project team, and manages performance against the project plan and goals. The Real Estate Assistant Manager facilitates project update meetings and proactively corrects any issues and concerns. Further expectations include: working with brokers to deliver value by negotiating favorable economic and flexible lease terms, reviewing and providing input for Real Estate documents, serving as a liaison between all parties in the transaction and keeping business partners informed, trouble-shooting any issues as they arise, obtaining key stakeholder approval and ensuring the internal approval process is adhered to. (70%)
• Develop and publish reporting which compares Clorox's real estate portfolio to best in class industry benchmarks. Identify opportunities to improve Clorox's real estate utilization. (15%)
• Develop key forecast inputs (e.g., critical dates for lease expirations, commission forecasting, rent and capital requirements for budget and LRP processes), cost savings tracking (10%)
• Other activities as directed (e.g., EOC team member / backup, misc. projects) (5%)
• At least 5 years of professional work experience in a Corporate Real Estate or Commercial Real Estate organization completing Real Estate transactions
• Needs to understand and have experience with capital and OPEX, financial analysis, and reporting involving complex transactions
• Experience reading and reviewing Real Estate contracts
• Detail oriented with strong organization skills
• Strong negotiating, influencing, and leadership skills
• Ability to work in an unstructured environment with limited management oversight; independently or within a team
• Comfortable dealing with all levels of management and external parties
• Strong analytical, written, and verbal communication skills
• Solid understanding of financial analysis including comparative lease analysis, sublease recovery analysis, NPV, buy vs. lease, and lease accounting
• Well-developed power point and excel skills
• Ability to prioritize and manage multiple competing priorities and meet concurrent deadlines

Real Estate Properties Assistant Resume Examples & Samples

• Calls in work orders for items needing repair. Provides information to Property Managers regarding any concerns at the buildings
• Provides back-up support to property managers
• Any and all other duties as assigned
• Orders and provides supplies to various corporate turnkey suites (including Farmington Hills)
• Orders janitorial supplies for the building
• Orders lunchroom supplies
• Handle cubicle signage for the building
• Maintain the key logs and supplies for the building
• Enter PeopleSoft requisitions for property managers (including Farmington Hills)
• Provides assistance as needed to property managers
• High school diploma or GED required
• Previous experience with customer service strongly preferred
• Knowledge of Outlook, Peoplesoft, CMMS systems, Word and Excel strongly preferred
• Excellent communication and interpersonal skills will be required in order to communicate with vendors, guests, hospital staff, management, co-workers and all other persons associated directly or indirectly with Beaumont Health
• The job requires some autonomous decision making. Work is generally performed in accordance with standard practices
• This job may require working indoors and outdoors in a range of temperatures that may vary from hot to cold. Bending, lifting, twisting and standing for long hours may be required
• The job requires regular operation of standard office equipment, and ability to perform computer data entry

Real Estate Portfolio Manager, Assistant VP Resume Examples & Samples

• Normally requires 3-5 years commercial real estate banking experience or equivalent real estate related industry
• Proven basic fundamental real estate analytic skills
• Understanding of credit underwriting, structuring skills and banking/capital markets products
• Good interpersonal and negotiating skills (both internal and external)
• Provide oversight to Senior credit analysts within the Regional REI

Real Estate Credit Assistant Resume Examples & Samples

• Review flood determinations for compliance with FEMA and KeyBank guidelines
• Review home owners insurance policy for required coverage of all liens including valid policy and premium for debt to income purposes
• Review of various title search products for lien and vesting clearance, determination of required owner/signers and collateral payoff requirements
• Review of credit bureau reports to confirm residency, potential judgments or intervening mortgages against collateral
• Review mortgage documents for terms and conditions of superior liens
• Read complex legal documents and interpret their impact on Key’s collateral position
• Review of various appraisal products to determine sufficiency of equity and availability of same
• Conduct collateral investigations via available on-line and internal resources
• Availability to work hours between 8:00AM and 8:30PM and/or weekend shifts on a rotating basis
• Familiarity with consumer loan products, detail oriented, skilled in use of MS Windows and related Office products
• Must have an aptitude for math and a passion for problem solving
• Knowledge of ACAPS, Outlook, HOGAN, and ALS system. Familiarity with use of Internet Explorer and Google Crome
• Ability to work efficiently and accurately in a fast paced environment
• Effective oral and written communications with sales professionals regarding application status and requirements
• Ability to formulate innovative resolutions or authorize exceptions within Real Estate Specialist authority based on total client profile
• Confirm correct rates in accordance with promotional guidelines and update as needed
• Identify scenarios under Reg B, Reg Z, Reg O requiring updated disclosures (i.e.: Loan Estimate and Closing Disclosures)
• Ensure adherence to Underwriter conditional approval requirements
• Update ACAPS processing system in preparation of accurate closing documents to branches
• Communicate final approval message with all terms and conditions to Sales Professional
• Complete requests for satisfactions or subordinations of KeyBank mortgages as needed
• Comply with all Anti Money Laundering/Bank Secrecy Act, Privacy and Fraud Awareness policies/procedures and identify/report suspicious or fraudulent applications to the fraud hotline
• Complete other miscellaneous job functions as assigned by Management
• Responsible for a variety of tasks regarding loan application
• Assists Originator by keeping them informed in a timely manner
• Responsible for Denied and Withdrawn
• Acts as the primary customer contact for customers requesting information on existing Real Estate loans, loans in process or those customers wanting product information
• Is knowledgeable on all aspects of the Real Estate loan process. Can communicate requests and product information in a manner that is understood by the customer
• Responsible for modeling the behaviors that make a customer feel valued when using WSB services in person or over the phone
• Make all customers feel welcome and at ease by treating them in
• Exhibits ability to call the customer by name and engage the customer in conversation. Actively establishes rapport and shows concern
• Acts as a team member within the Branch and the Real Estate group by assisting with coverage in key areas and actively cross-training in order to assist in times of staffing shortages
• Complete all assigned BVS Courses
• Necessary Knowledge, Skills and Abilities

Executive Administrative Assistant Real Estate Development Resume Examples & Samples

• Five + years executive level administrative support experience
• Ability to develop relationships with external vendors
• Knowledge of standard office procedures
• Strong knowledge of Microsoft Power Point
• Ability to organize, prioritize
• Talk and hear
• Read, write, type and comprehend text
• Observe objects up close and at a distance
• Effectively communicate and interact with others
• Use reasoning and solve problems through deduction

Real Estate Lending Administrative Assistant Resume Examples & Samples

• Create, update, and mantain departmental reports for department management team including reports tracking loan and deposit growth results vs. budget for department and by lender
• Create adhoc reports for department manager and/or upper management
• Collect and distribute monthly reports to department managers, lenders and underwriters including loan portfolio reports, past due reports, paid loan reports, projected loan maturity reports, tickler reports, and deposit listing reports
• Collaborate with department lenders and underwriters to coordinate collection of quarterly Loan Certification reports
• Manage financial reporting items that come in from customers in related CRE files and work with the Financials Group to update tickler tracking reports
• Send monthly emails to customers for past due and coming due financial statements and other required reporting items
• Interface effectively with staff in other departments, including executive management, IT, accounting, finance, loan servicing, marketing, and bank branches
• Arrange travel and manage expense reporting for CRE department
• Handle Event planning for the department and assist with coordinating with bank-wide events
• Work with IT, Space Planning and HR departments to order equipment, set up telephone, and assure appropriate systeme access for new staff hired by the department
• Various other administrative duties as assigned
• Bachelors Degree preferred or Associates Degree with 2 years of experience in an administrative type role required
• A minimum of one year of direct work related experience and/or training in the Financial industry, or one year in a commericial real estate firm in a financial capacity required
• A minimum of one year of experience using Microsoft Excel for reporting and other functions
• Basic knowledge of related state and federal lending compliance regulations, and other Bank lending policies preferred
• Ability to independently reason and interpret data to perform tasks assigned
• Effective oral and written communication skills required to effectively perform the duties assigned
• Ability to project a professional and competent image to external and internal contacts
• Advanced experience with Microsoft Outlook and using all of the Calendar functions for scheduling purposes
• Advanced skills in personal computer operations: (i.e. Microsoft Word, Excel, etc.)
• Strong computer skills so as to be able to access and use various bank computer systems, software and applications such as Good, the bank's loan system (FIS-IBS), Share Files, Hyperion, etc

Executive Assistant, Real Estate Department Resume Examples & Samples

• Exercising considerable judgment and discretion in handling requests for appointments and telephone calls for superiors
• Typing correspondence, documents, and minutes of meetings, presentations, email and memos
• Preparing document packages and reports for meetings
• Perform general office duties as needed
• 5+ years of experience in a similar role is required
• Knowledge of Real Estate terminology is strongly preferred
• Ability to type 55 - 60 WPM
• Proficiency with Microsoft Word, Excel, Outlook and PowerPoint, MS Office Suite, along with Internet research
• High level of professionalism and ability to deal with confidential information
• Ability to make independent decisions in the absence of direct reports
• Outstanding attention to detail and great customer service skills
• Fast learner that is highly organized
• Ensure adverse action loans are processed in a timely and accurate manner
• Review and correct adverse files as needed. Work with and guide staff to understand and mitigate discrepancies within the file
• Track all errors to identify trends and provide comprehensive feedback to Loan Review Manager
• Recommend areas for improvement in procedures and practices to Loan Review Manager
• Minimum 2 years experience in loan review or related field
• Ability to multi-task and handle complex tasks efficiently. Strong organizational skills
• Ability to use independent judgement
• Working knowledge of mortgage loan program guidelines, underwriting and regulatory requirements and the mortgage loan manufacturing process
• Knowledge of and experience with RESPA/TRID compliant disclosures and HMDA compliance adverse action requirements strongly preferred
• 2 years as a Loan Review Specialist, Disclosure at MWB
• Act as liaison between the company, the broker, realtor, and the processor/originator to ensure timely closing of the loan, accurate completion of all loan documents, proper and complete signatures, and coordination of closing process
• Responsible for ordering employment and deposit verifications, MERS verifying residential properties, background checks off government lists and property and other 3rd party checks
• Assist as needed with follow up on missing or incomplete loan documentation
• Minimum 1 years clerical experience in real estate or related field
• Working knowledge of Word and Excel

Assistant Manager / Manager Real Estate Resume Examples & Samples

• Negotiate with customers, engineering firms, governmental agencies, property owners, appraisers, attorneys, environmental specialists, utility companies, and other involved third parties the terms and conditions for utility and road crossing agreements, rights of entry agreements and other related agreements, in a manner to maximize income, reduce liability exposure and conform to Company operating, engineering and safety requirements and practices. Maintain such license and contract records with updates and changes as required
• Maximize income by ensuring that all contracts and licenses provide for highest appropriate fees through the use of internal and external appraisal and valuation resources. Collect delinquent rentals and evict licensees in default; authorize bills payable/bills collectible
• Direct, maintain and coordinate Engineering review and approval of new utility and road crossing and encroachment applications as well as approvals from field managers, fiber optics, Law, signboard managers and Operating personnel
• Resolve wireline, pipeline, drainage, road crossing and right of entry issues and disputes on a system wide basis
• Serve as back-up for other Managers and mentor for new employees. Assist in maintaining training and procedure manuals
• A Bachelor Degree (Finance, Accounting, Pre-law, Real Estate, Business, or Engineering preferred)
• 3 year(s) experience of the following legal areas: Proficient at contract preparation; review of title opinions; knowledge of regulatory requirements
• 3 year(s) experience in Real Estate; Real Estate Principals and Practices; Real Estate Appraisal; Real Estate or Business Law
• Proficient analytical and problem-solving skills
• Proficient communication skills including excellent verbal and written communication skills
• Proficient time management skills. Position requires independent work and management of multiple tasks and projects simutaneously
• Proficient Microsoft Suite skills; Proficient in the use of Microsoft Suite products
• Initiate tenant service requests to be addressed by Building Operations and follow up to make sure that issues are resolved effectively and on a timely basis
• Coordinate all charity, tenant appreciation and mall/property events. Contribute ideas and suggestions for various marketing plans, promotion events, etc. for the specific property
• Assist Property Manager on tenant relations functions and monthly/quarterly reporting requirements
• Assist in maintaining property-specific emergency procedures and make periodic updates to the Tenant Handbook
• Act on behalf of the Property Manager in his/her absence and advise on actions taken
• Assist the Property Manager in monitoring cost control projects monthly to ensure their accuracy and that the appropriate approvals are in place. Set up Lease Amortization Charges and prepare required reconciliations
• Prepare monthly tenant gross sales reports and annual reconciliation of Percentage Rent payable by tenants as specified in leases. Prepare invoices to tenants for amounts payable in a timely fashion
• Prepare all relevant tenant letters and documentation for year-end tenant recoveries. Accurately input normalized budget information provided by the Property Manager and ensure that approved changes are appropriately reflected on the Real Estate system
• Monitor the Purchase Order system and the Real Estate Administration system and effectively resolve any issues with Real Estate Accounting & Administration. Process invoices for payment by Head Office and respond to requests from Real Estate Accounting & Administration
• Prepare monthly parking revenue reports for the property
• Post-secondary education required. University or College degree preferred or working towards a degree; enrolment in financial courses desirable
• Actively pursuing a Property Management Designation such as Real Property Administrator (RPA) or Certified Property Manager (CPM) preferable
• Working knowledge of MS Office applications required. Knowledge of Real Estate budgeting software such as REALM and CTI an advantage
• Aptitude for servicing tenants with the ability to see both the customer’s perspective and the impact on the organization
• 2 to 3 years’ experience in a commercial property, preferably in operations or tenant management; interest in a Real Estate career path
• All activity involved from taking the real estate loan application and moving it to and beyond the closing. This could involve but would not be limited to, packaging, assembly, review and analysis, delivery to loan officer, completion of requirements for delivery to CDP, actual closing activity, loan booking and final review to perfection
• To assist with all activity after loan closing to successfully service and manage real estate portfolio. This could involve but would not be limited to, booking documentation, processing draws, exception processing for financial statements and collateral documents, follow-up on recordings, appraisals, insurance, and other financial documentation
• Perform various administrative duties as needed for lenders and managers to allow them to spend maximum time on sales development and service activity
• Customer service duties as well as the making of referrals/leads to officers and other divisions
• Junior college/two-year college training or equivalent job related experience (including documentation, customer contact, loan closing, etc.)
• Two years knowledge of commercial real estate collateral, security documentation, lien perfection requirements, and loan compliance regulations required
• Knowledge of bank policies, procedures, and commercial loan software preferred OR
• Knowledge of commercial real estate loan documentation preferred
• Minimum 2 years clerical experience in real estate or related field
• Maintain a professional, courteous, service oriented relationship with all parties involved in the loan process. Act as liaison between company, the broker, realtor, and the originator to ensure timely closing of the loan, accurate completion of all loan documents, proper and complete signatures, and coordination of closing process
• Prepare completed loan packages for sale and shipping ensuring that packages are accurate and complete. Responsible for errors in packaging related to documentation, copying, etc. Responsible for timeliness of package preparation for shipping and boarding
• Accountable for follow up for any missing or incomplete loan documentation in all files processed and/or closed
• May compute and quote payoffs ensuring accuracy of all information
• Prioritization
• Consistency and use of best practices
• Operational efficiency
• A high performance and collaborative culture
• Education: Bachelor’s degree preferred
• Experience: 5+ years of professional experience, including some experience in office administration and executive support is required
• Exposure to corporate real estate or tech industry preferred
• Ability to anticipate management or team needs
• Demonstrate sound judgment handling competing priorities and potential conflicts
• Excellent communication skills, both written and verbally
• Strong multi-tasker and strategic thinker
• Exceptional organizational and time management skills
• Ability to interact with all levels of the global organization
• Tech savvy (Skype meeting, Video conference, etc.)
• Strong MS Office applications, Power Point, Visio, SharePoint and the ability to learn new applications quickly
• Team player and work ethic
• Flexibility for overtime when needed

Related Job Titles

Real Estate Assistant resume examples for 2024

A real estate assistant's job is all about supporting others. They often work with attorneys, agents, and title companies. According to Daniel Wright , Program Director and Lecturer of Finance at UNC Charlotte, "Maintaining the client database, scheduling appointments, managing the calendars of the sales team, and keeping the office organized are all administrative tasks." Additionally, they need to be skilled in MLS, open houses, purchase agreements, and client database management. Wright also states, "New graduates will have spent a year in the virtual environment, so depending on the company this may be business as usual or the new graduates may find themselves 'unpracticed' in social interaction within a professional environment." Therefore, skills like scheduling appointments, coordinating travel arrangements, and conducting market research are important for this role.

Lynn McKee , a lecturer at Georgia State University, highlights the importance of hard skills like Argus certification and Excel proficiency. She also emphasizes the importance of some experience from internships to get over the "no CRE experience" hurdle.

In summary, real estate assistants need a variety of administrative, technical, and people skills to succeed in this role.

Real Estate Assistant resume example

How to format your real estate assistant resume:.

• Tailor your real estate assistant resume's job title to the applied position.
• In your work experience section, emphasize accomplishments rather than duties when describing your responsibilities as a real estate assistant.
• Follow the advice of recruiters and hiring managers, and condense your real estate assistant resume to one page.

Choose from 10+ customizable real estate assistant resume templates

Choose from a variety of easy-to-use real estate assistant resume templates and get expert advice from Zippia’s AI resume writer along the way. Using pre-approved templates, you can rest assured that the structure and format of your real estate assistant resume is top notch. Choose a template with the colors, fonts & text sizes that are appropriate for your industry.

Real Estate Assistant resume format and sections

1. add contact information to your real estate assistant resume.

Real Estate Assistant Resume Contact Information Example # 1

Montgomery, AL 36043| 333-111-2222 | [email protected]

2. Add relevant education to your real estate assistant resume

Your resume's education section should include:

• The name of your school
• The date you graduated ( Month, Year or Year are both appropriate)
• The name of your degree

If you graduated more than 15 years ago, you should consider dropping your graduation date to avoid age discrimination.

Optional subsections for your education section include:

• Academic awards (Dean's List, Latin honors, etc. )
• GPA (if you're a recent graduate and your GPA was 3.5+)
• Extra certifications
• Academic projects (thesis, dissertation, etc. )

Other tips to consider when writing your education section include:

• If you're a recent graduate, you might opt to place your education section above your experience section
• The more work experience you get, the shorter your education section should be
• List your education in reverse chronological order, with your most recent and high-ranking degrees first
• If you haven't graduated yet, you can include "Expected graduation date" to the entry for that school

Check More About Real Estate Assistant Education

Real Estate Assistant Resume Relevant Education Example # 1

Bachelor's Degree In Business 2006 - 2009

Liberty University Lynchburg, VA

Real Estate Assistant Resume Relevant Education Example # 2

High School Diploma 2013 - 2015

3. Next, create a real estate assistant skills section on your resume

Your resume's skills section should include the most important keywords from the job description, as long as you actually have those skills. If you haven't started your job search yet, you can look over resumes to get an idea of what skills are the most important.

Here are some tips to keep in mind when writing your resume's skills section:

• Include 6-12 skills, in bullet point form
• List mostly hard skills ; soft skills are hard to test
• Emphasize the skills that are most important for the job

Hard skills are generally more important to hiring managers because they relate to on-the-job knowledge and specific experience with a certain technology or process.

Soft skills are also valuable, as they're highly transferable and make you a great person to work alongside, but they're impossible to prove on a resume.

Example of skills to include on an real estate assistant resume

MLS means multiple listings services that depict a private or personal offer and contribution of an organization done by listing brokers and other real estate brokers. It refers to a database created involving real estate brokers to give information or data concerning all property or estates on sale. In it, both parties involved in the agreement benefit by sharing the commission and information.

The term open house refers to a state or period when a house or a building is free for potential buyers to visit. Open houses serve as an attraction spot for buyers interested to purchase the property. Realtors and sellers provide frequent tours and walkthroughs of the house for the potential buyers that helps them in making an offer for the property.

A purchase agreement is a legal contract that outlines the terms and conditions related to a sale.

Scheduling appointments is the practice of finding a free slot with the person(s) you want to meet. The process of scheduling appointments involves finding mutually free time, negotiating follow-ups, sending reminders, and creating new appointments. Scheduling appointments is important to ensure that the timings of consecutive meetings do not clash with each other.

A lender is a financial institution, an individual, a private or public group, that offers funds to a business or person with the condition and expectation that these funds must be repaid. Repayment will also include the payment of interest or fees. Lenders have detailed guidelines to verify the ability to repay a loan and creditworthiness. They established the interest rate, repayment schedule, terms, and other key aspects of the money being borrowed.

Property management is the regular oversight of commercial, residential, or industrial real estate by a third-party contractor. Property management includes the day-to-day care of the property, fixing minor and major issues, and monitoring the security of the property.

Top Skills for a Real Estate Assistant

• MLS , 14.4%
• Open Houses , 8.5%
• Purchase Agreements , 6.6%
• Client Database , 6.1%
• Other Skills , 64.4%

4. List your real estate assistant experience

The most important part of any resume for a real estate assistant is the experience section. Recruiters and hiring managers expect to see your experience listed in reverse chronological order, meaning that you should begin with your most recent experience and then work backwards.

Don't just list your job duties below each job entry. Instead, make sure most of your bullet points discuss impressive achievements from your past positions. Whenever you can, use numbers to contextualize your accomplishments for the hiring manager reading your resume.

It's okay if you can't include exact percentages or dollar figures. There's a big difference even between saying "Managed a team of real estate assistants" and "Managed a team of 6 real estate assistants over a 9-month project. "

Most importantly, make sure that the experience you include is relevant to the job you're applying for. Use the job description to ensure that each bullet point on your resume is appropriate and helpful.

• Followed up with lenders and title companies to ensure all documentation was received by the closing date.
• Leveraged generous federal IRS bonus depreciation incentives to attract buyers.
• Addressed concerns of potential buyers of the community, quickly assessing the potential clients' propensity to buy within the co
• Researched real estate investment opportunities for international and domestic buyers
• Interacted with buyers and sellers on a daily basis.
• Utilized the MLS system to highlight properties for showings and to aid with listings and binder contracts.
• Maintained multiple websites daily increasing traffic and sales of office MLS listings.
• affiliated with Century 21, Coldwell Banker, Prudential, and The Pinnacle, LLC.
• Arranged support services for buyers and sellers including temporary rentals, moving companies and cleaning services.
• Prepared and generated to home office the Mark-up/down Reports, Merchandise Order Sheets and Employee Time Sheets/Payroll.
• Performed registered sales transactions quickly and accurately in accordance with each cash control procedure and customer service guidelines.
• Designed PowerPoint presentations for Real Estate Committee.
• Worked with escrow companies preparing HOA certifications and documents for the sale of homes within the Associations.
• Mentored other agents in internet based marketing technology and other marketing and promotional techniques.
• Emailed all members with pertinent communication.
• Established internet based agent promotion in local marketplace.
• Responded to Subpoena requests for employment/personnel information.
• Managed contractor and landlord certificate of insurance database.

5. Highlight real estate assistant certifications on your resume

Specific real estate assistant certifications can be a powerful tool to show employers you've developed the appropriate skills.

If you have any of these certifications, make sure to put them on your real estate assistant resume:

• Certified Real Estate Inspector (CRI)
• Certified Nurse Assistant (CNA)
• Medical Assistant
• Certified Sales Professional (CSP)
• Certified Professional - Human Resource (IPMA-CP)
• Dental Assistant (RDA)
• Certified Clinical Medical Assistant (NHA)
• Word 2010 Certification
• Certified Medical Administrative Assistant (CMAA)
• Certified Medical Office Manager (CMOM)

6. Finally, add an real estate assistant resume summary or objective statement

A resume summary statement consists of 1-3 sentences at the top of your real estate assistant resume that quickly summarizes who you are and what you have to offer. The summary statement should include your job title, years of experience (if it's 3+), and an impressive accomplishment, if you have space for it.

Remember to emphasize skills and experiences that feature in the job description.

Common real estate assistant resume skills

• Open Houses
• Purchase Agreements
• Client Database
• Scheduling Appointments
• Sales Contracts
• Property Management
• Escrow Companies
• Database Management
• Administrative Tasks
• Comparative Market Analysis
• Office Equipment
• Real Estate License
• Real Estate Transactions
• Word Processing
• Travel Arrangements
• Market Research
• Title Commitments
• Real Estate Contracts
• Telephone Calls
• Title Searches
• Rental Properties
• Expense Reports
• Real Estate Closings
• Clerical Support
• Settlement Statements
• Client Relations
• Residential Properties
• Contact Database
• Real Estate Sales
• Sales Process
• Financial Resources
• Mass Mailings
• Credit Reports
• Promotional Materials

Real Estate Assistant Jobs

Links to help optimize your real estate assistant resume.

• How To Write A Resume
• List Of Skills For Your Resume
• How To Write A Resume Summary Statement
• Action Words For Your Resume
• How To List References On Your Resume

Updated April 25, 2024

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

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11 Real Estate Agent Resume Examples Built for 2024

Real Estate Agent

Best for senior and mid-level candidates

There’s plenty of room in our elegant resume template to add your professional experience while impressing recruiters with a sleek design.

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• Real Estate Agent Resumes
• Real Estate Agent Resumes by Experience
• Real Estate Agent Resumes by Role

A real estate agent requires a great understanding of people and detailed knowledge of the housing and rental market. Working as a real estate agent can be very rewarding, but first, you must secure a job. 

Your ticket to landing an interview is a well-written resume and real estate cover letter , but knowing how to make them shine can be challenging. We’ve compiled eleven real estate resume samples and some  resume-writing tips  to give you an idea of what’s currently working and expected in this field in 2024.

These  examples have been developed using research-based techniques to determine what hiring managers are looking for  so you can  build a resume  confidently and be on your way to generating a cover letter for that dream job!

Real Estate Agent Resume

or download as PDF

Why this resume works

• A worthwhile summary should be written as a career snapshot, highlighting your strengths, and specializations, and then be tailored to the target business.
• Your name should be in the largest font on the page because it’s the start of any developing relationship, and the employer won’t want to turn your resume inside out just to learn that basic information.
• Not all jobs require certifications.
• Each state has its own requirements regarding licenses for real estate agents, so include your specifics. 

Real Estate Sales Agent Resume

• Label sections using a bold, larger font and possibly a different color. 
• Find the balance with one of our  resume templates  or a stylish  google docs resume template  to wrap your content in a professional package.
• It may seem minor, but reading extra words takes up the minuscule amount of time hiring managers allot for reviewing resumes.
• Only dedicate time to the important details you want the employer to glean quickly.

New Real Estate Agent Resume

• It can include a little background, a summary of relevant experience, or what you’re looking for in a job. 
• Don’t miss our post with 50+ powerful examples of  resume career objectives . 
• Your new real estate agent resume can focus on many other kinds of skills you’ve potentially gleaned like customer service, collaboration, or leadership.
• The employer will see that you can learn quickly, work well with others, and be a well-rounded agent.

Real Estate Assistant Resume

• Highlighting your background in an applicable skill like sales is a good way to illustrate your ability to make a tangible impact.

Real Estate Investor Resume

• Even a simple Economics bachelor’s degree will go a long way to present your candidacy with that extra professionalism you need to land the job!

Real Estate Analyst Resume

• See how Camila adds the skill REIS and writes a bullet point that clearly states her usage for the tool—attaining forecasts. Don’t just stop at what you do either! Add the impact you create with each tool to make your real estate analyst resume irresistible.

NYS Real Estate Agent Resume

• Take a look at our  resume skills tips  for ideas on cultivating a skills section that emphasizes your ability to work with people in an ever-changing housing market.
• Action words work well because they convey your message quickly, express confidence, and are super easy to read.
• Lastly, do yourself a favor and cut down on filler words or fluff. The quicker you can get to the point, the better!

Real Estate Leasing Agent Resume

• Using numbers to showcase your impact can spark the hiring manager’s imagination about what you  could  potentially do for their business. 
• Picture yourself as the employer. Wouldn’t you be more impressed by “Brought in 19% more prospective clients” than “Brought in more prospective clients?”
• Double-check your resume  for sufficient metrics and other nuances, like active voice, formatting, and overall consistency. 
• Through your previous work experience and what you’ve gleaned from the  real estate job description , you can list marketable skills and similar job responsibilities that will benefit you as a leasing agent. 

Commercial Real Estate Agent Resume

• Researching properties and market values
• Taking photos and advertising
• Negotiating with potential customers
• Advising buyers and estimating property values
• To really wow the employer, include metrics relating to how much you sold or leased, how many contracts you closed, how much money you saved, or how many new customers you brought in.

Independent Realtor Resume

• You’ve got a list of comprehensive skills across the spectrum of sales, property management, people skills, and legal knowledge, so, your resume should reflect these details in the most unique and interesting ways possible in your  resume skills section .
• Focus on your most impressive work history, proofreading for errors, and checking for overall flow.
• Enhance your independent realtor resume’s impact by keeping it to one page, using bullet points and sentence fragments in your work experience section.
• Finally,  give your resume that finishing polish  by cutting out any unnecessary adverbs, adjectives, and pronouns; most likely, they’re just taking up valuable real estate (get it?).

Real Estate Broker Resume

• Try a reverse-chronological format for your real estate broker resume .

Related resume guides

• Property manager
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Resume Example for Real Estate Assistant

How to make a resume for a real estate assistant.

When writing a resume, in order to become a real estate assistant in 2024, it is also possible to describe not only the key knowledge of the real estate industry, the perfect knowledge of the techniques of the modern real estate market, profound knowledge of sales, but also other special sciences that are studying this industry. Add a description of specialized skills in real estate, as well as a deep knowledge of various sales tools and communication skills of customer communication. In the resume, you can add unimportant skills that are not related to the specialty but are very important in the professional plan.

Job description

The real estate assistant is a person who should help the buyer to buy an apartment and not become a party to fraudulent machinations. How can you be sure of the competence of the selected real estate assistant?

In the modern world, the real estate market is just breaking out of the huge number of housing offers. A simple person is easy to get lost in these jungles. Every buyer wants the apartment to meet its expectations and needs.

Buying an apartment is not only the choice of premises but also several formalities, which you will have to pass through. Knowledge of all aspects of the transaction will affect the entire purchase process.

That is why, having the intention to buy an apartment, it is good to have a real estate assistant at your disposal who perfectly understands the principles of functioning of the real estate market. This is not just about helping you decide on the choice of apartment, but above all, about everything connected with the law, assessment, or other formalities that accompany the real estate trade.

Also, an important aspect is negotiations with the owner; they can significantly affect the final price of the apartment. With this, too, a real estate assistant can handle it. However, if you decide to use the services of such a person, it is worth checking what experience the real estate assistant has and whether he will be professionally engaged in his work.

Cooperation on specific conditions

However, before both parties begin real estate acquisition, the real estate assistant must identify and specify the terms of service provision. This entails the conclusion of a contract that is legally binding and is concluded in writing.

The partnership, based on honesty and integrity, obliges the real estate assistant to provide detailed information about the property and tell about all available offers. The real estate market often happens that the situation with a particular apartment is so complicated that the actions necessary for the successful implementation of the transaction go beyond the competence of the intermediary. In such cases, a person simply can not perform tasks for which she has lost knowledge or experience. Therefore, the intermediary should use the assistance of a specialist, but only if the client agrees.

Given the well-being of persons using the services of an intermediary, the principle that excludes an intermediary from active participation in an agreement applies to the subject matter in which he acts as an intermediary. This means that it can not be a transaction side.

Using the services of specialists - real estate assistants who have been trained and have the necessary knowledge, confirmed by the relevant certificates, you get a guarantee that the search and purchase of the apartment will end safely.

Real estate assistant - a real estate guide, professional skills , and tools for work

The real estate assistant is not just looking for an apartment that meets the expectations of customers and provides important information about the facility. This is only the first step. Providing brokerage services is based on the exchange of knowledge about the functioning of the market and the safe conduct of transactions or in negotiations on better conditions. A real estate assistant will be obliged to inform its client of the possibility of tracking all the information contained in the land and mortgage register and their value for the buyer.

Examples That May Interest You

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• • Streamlined property ownership research, reducing search times by 20% through effective database management.
• • Managed over 500 real estate transaction records annually, ensuring meticulous accuracy and compliance.
• • Spearheaded the transition to e-recording for property documents, cutting down processing time by 25%.
• • Collaborated closely with the legal team on document preparation, shrinking turnaround time for contracts by 15%.
• • Supported the acquisition and disposition of properties by maintaining critical timelines and document flows, resulting in a 5% increase in transactions year-over-year.
• • Implemented an improved filing system for both electronic and physical documents, which increased the retrieval efficiency by 30%.
• • Facilitated the execution and coordination of over 300 lease agreements by liaising with internal and external stakeholders.
• • Trained 4 new team members on company-specific CRM tools, increasing department productivity by 10%.
• • Organized and maintained records for over 200 company-owned properties, enhancing data accessibility.
• • Participated in cross-departmental meetings to align real estate administrative strategies with broader business objectives.
• • Improved office administration by implementing a digital mail management system tailored for real estate needs.
• • Conducted comprehensive market research to support 100+ property listings, elevating market competitiveness by 10%.
• • Assisted in developing contract templates which decreased document drafting time by 20%.
• • Enhanced client satisfaction by maintaining proactive communication for transaction updates and deadline tracking.
• • Managed scheduling and coordinated viewings for 50+ properties, optimizing team efficiency.

5 Real Estate Administrative Assistant Resume Examples & Guide for 2024

Your real estate administrative assistant resume must highlight your organizational skills. Efficient document management and scheduling proficiency should take center stage. Demonstrate your ability to communicate effectively with clients and colleagues. Include examples of your expertise in real estate software and database management.

All resume examples in this guide

Resume Guide

Resume Format Tips

Resume Experience

Skills on Resume

Education & Certifications

Resume Summary Tips

Additional Resume Sections

Key Takeaways

As a real estate administrative assistant, articulating the extent of your diverse skill set and experience on a resume can be particularly challenging. Our guide offers detailed strategies and examples to help you effectively showcase your talents and make a lasting impression on potential employers.

• real estate administrative assistant resumes that are tailored to the role are more likely to catch recruiters' attention.
• Most sought-out real estate administrative assistant skills that should make your resume.
• Styling the layout of your professional resume: take a page from real estate administrative assistant resume examples.

How to write about your real estate administrative assistant achievements in various resume sections (e.g. summary, experience, and education).

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Creating the best real estate administrative assistant resume format: four simple steps

The most appropriate real estate administrative assistant resume format is defined by precision and a systematic approach. What is more, it should reflect upon how your application will be assessed by recruiters. That is why we've gathered four of the most vital elements to keep in mind when designing your resume:

• It's all about presenting how your experience or skills align with the job. Use the reverse-chronological resume format , if your expertise is relevant to the real estate administrative assistant role. Otherwise, select the functional skill-based resume format or the hybrid resume format to shift the focus to your skill set.
• Resume header - make sure you've filled out all relevant (and correct) information, like your contact details and link to your portfolio.
• Resume length - unless you've over a decade of applicable expertise in the field, stick with a one-page resume format. If you'd like to present more of your professional experience, go up to two pages.
• Resume file - submit your real estate administrative assistant resume in a PDF format to ensure all information stays in the same place.

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Highlight any significant extracurricular activities that demonstrate valuable skills or leadership.

The key to your real estate administrative assistant job-winning resume - present your expertise with these sections:

• A header to make your resume more scannable
• Snapshot of who you are as a professional with your resume soft skills, achievements, and summary or objective
• Job advert keywords in the skills section of your resume
• Resume experience quantifying your past job successes with metrics
• A relevant education, certification, and technical sills section to provide background to your technological/software capabilities

What recruiters want to see on your resume:

• Proficiency in real estate software (e.g. MLS, Top Producer, and real estate CRM platforms)
• Experience with transaction coordination and document management
• Understanding of real estate terminology and processes
• Strong organizational skills and attention to detail for managing listings and client databases
• Excellent communication and customer service abilities to liaise with clients, agents, and other stakeholders

The real estate administrative assistant resume experience section: a roadmap to your expertise

The resume experience section provides you with an opportunity to tell your professional narrative.

Recruiters, reading between the lines of your resume, use the experience section to better understand your unique skill set, accomplishments, and what unique value you bring about.

Discover five quick steps on how to write your experience section:

• Curate only relevant experience items to the role and include the company, description, and dates; all followed by up to six bullets per experience item;
• Each experience item should feature tangible results of your actions - if you can include a number or percent, this will further highlight your aptitude;
• If you've received any managerial or customer feedback, use short excerpts of it as further social proof of your technical or people skills;
• Make sure you're using the appropriate verb tense when listing your responsibilities;
• Within the description for each role, you could summarize your most noteworthy and relevant achievements.

Now, take note of how a real-world real estate administrative assistant professional received opportunities at industry leaders with these resume experience sections:

• Managed a portfolio of 50+ properties, overseeing all administrative tasks, including scheduling, coordination, and client communication, which improved operational efficiency by 20%.
• Implemented a new document management system, transitioning to digital files and reducing paper usage by 35%, which streamlined the workflow and saved on office expenses.
• Coordinated with sales agents to create comprehensive property listings and sales materials, contributing to a 15% increase in properties sold year-over-year.
• Created and maintained a database of client information which allowed for more targeted marketing campaigns and a 10% growth in client acquisition.
• Assisted in the preparation of market analysis reports, providing accurate data that supported strategic decision-making and helped maintain a competitive edge in the local real estate market.
• Developed organizational systems for real estate transaction documentation, significantly improving the traceability of critical documents and reducing processing time by 25%.
• Managed quarterly budgeting for marketing expenditures, resulting in a more efficient allocation of funds and a 5% reduction in unnecessary spending.
• Facilitated communication between clients, agents, and escrow companies, ensuring smooth transactions and maintaining a 95% customer satisfaction rate.
• Organized weekly open house events, coordinating with multiple departments, which resulted in a 40% increase in foot traffic and potential buyer interest.
• Revamped the office filing system to improve ease of access to property records, client information, and transaction documents, cutting retrieval time by half.
• Supported a team of 20 real estate agents with scheduling appointments, creating information packets, and maintaining the office calendar, which increased team productivity by 30%.
• Contributed to the negotiation and finalization of 10+ real estate contracts each month by ensuring all paperwork and administrative details were accurately completed in a timely manner.
• Streamlined administrative processes by introducing cloud-based collaborative tools which enhanced team communication and reduced errors in data management.
• Liaised with property managers and vendors to schedule repairs and maintenance, ensuring all properties were kept in optimal condition and adhering to housing regulations.
• Played a pivotal role in the implementation of customer relationship management (CRM) software that increased leads tracking by 60% and improved client follow-up procedures.
• Facilitated the successful closing of 50+ real estate transactions by managing all post-contract documentation and communication with stakeholders.
• Led the transition to a new scheduling system that improved accuracy in appointment setting and reduced double bookings by 90%.
• Engaged in continuous professional development to stay updated on real estate regulations, resulting in the office's 100% compliance with state and federal laws.
• Spearheaded the development of a new client onboarding process, enhancing client experience and reducing time-to-market for new listings by an average of 15 days.
• Monitored market trends and assisted in preparing competitive analysis reports that helped inform agents' pricing strategies and increased sales by 12% annually.
• Optimized inventory management by implementing a system that tracked property showings, feedback, and offers, which reduced average time on market by 10%.
• Designed and executed a client retention strategy that improved customer loyalty and resulted in a 25% increase in repeat buyer transactions.
• Established and maintained strong relationships with external stakeholders, including attorneys, title companies, and home inspectors, to ensure efficient and timely closings.
• Identified bottlenecks in the contract-to-close process and executed process improvements, reducing average contract-to-close time by 18%.
• Coordinated complex calendar management for the brokerage's top-producing agent, allowing them to increase client-facing time by 40%.
• Conducted comprehensive research on property titles, zoning laws, and due diligence for new listings, safeguarding the brokerage against potential legal issues.
• Organized and managed the launch of a new luxury property line which captured a premium market segment and increased annual revenue by 8%.
• Collaborated with marketing to produce high-quality listing presentations and promotional materials that contributed to a 20% uplift in listing engagement.
• Handled complex transaction management for both domestic and international clients, emphasizing accuracy and attention to detail in high-stakes negotiations.
• Ensured seamless operations during office renovations by setting up temporary workspaces and maintaining high productivity, with zero downtime.

Quantifying impact on your resume

• Include the number of real estate listings managed weekly to display organizational skills and workload capacity.
• Specify the percentage of successful transactions that you've helped to close, showing effectiveness and contributions to sales.
• Mention the exact number of contract documents prepared to demonstrate attention to detail and experience with legal paperwork.
• Quantify the reduction in time taken for administrative processes due to efficiency improvements you've implemented.
• Detail the number of customer inquiries handled daily to illustrate communication skills and customer service ability.
• Report the volume of data you've entered or managed, indicating proficiency in data management and software use.
• State the amount of cross-departmental coordination tasks performed to highlight teamwork and multitasking skills.
• Include the percentage increase in client satisfaction or retention as a result of your administrative support and customer relations.

Action verbs for your real estate administrative assistant resume

No relevant experience - what to feature instead

Suppose you're new to the job market or considering a switch in industry or niche. In such cases, it's common to have limited standard professional experience . However, this isn't a cause for concern. You can still craft an impressive real estate administrative assistant resume by emphasizing other sections, showing why you're a great fit for the role:

• Emphasize your educational background and extracurricular activities to demonstrate your industry knowledge;
• Replace the typical experience section with internships or temporary jobs where you've gained relevant skills and expertise;
• Highlight your unique skill set, encompassing both technological and personal abilities;
• Showcase transferable skills acquired throughout your life and work experiences so far.

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If you happen to have some basic certificates, don't invest too much of your real estate administrative assistant resume real estate in them. Instead, list them within the skills section or as part of your relevant experience. This way you'd ensure you meet all job requirements while dedicating your certificates to only the most in-demand certification across the industry.

Shining a light on your real estate administrative assistant hard skills and soft skills

To win recruiters over, you must really have a breadth of skill set presented and supported within your real estate administrative assistant resume.

On hiring managers' checklists, you'd initially discover hard or technical skills. Those are the technology (and software) that help you perform on the job. Hard skills are easy to quantify via your education, certificates, and on-the-job success.

Another main criterion recruiters are always assessing your real estate administrative assistant resume on is soft skills. That is your ability to communicate, adapt, and grow in new environments. Soft skills are a bit harder to measure, as they are gained both thanks to your personal and professional experience.

Showcase you have the ideal skill set for the role by:

• Dedicating both a skills box (for your technical capabilities) and an achievements or strengths section (to detail your personal skills).
• When listing your skills, be specific about your hard skills (name the precise technology you're able to use) and soft skills (aim to always demonstrate what the outcomes were).
• Avoid listing overused cliches in the skills section (e.g. Microsoft Office and Communication), unless they're otherwise specified as prominent for the role.
• Select up to ten skills which should be defined via various sections in your resume skills sidebar (e.g. a technical skills box, industry expertise box with sliders, strengths section with bullets).

Spice up your resume with leading technical and people skills, that'd help you get noticed by recruiters.

Top skills for your real estate administrative assistant resume:

Real Estate Software Proficiency

Property Listing Management

Database Management

Document Preparation

Scheduling and Calendar Management

Client Relationship Management (CRM) Tools

Marketing and Advertising

Financial Record Keeping

Microsoft Office Suite

Social Media Management

Communication

Organization

Attention to Detail

Customer Service

Time Management

Problem Solving

Adaptability

If you happen to have plenty of certificates, select the ones that are most applicable and sought-after across the industry. Organize them by relevance to the role you're applying for.

Qualifying your relevant certifications and education on your real estate administrative assistant resume

In recent times, employers have started to favor more and more candidates who have the "right" skill alignment, instead of the "right" education.

But this doesn't mean that recruiters don't care about your certifications .

Dedicate some space on your resume to list degrees and certificates by:

• Including start and end dates to show your time dedication to the industry
• Adding credibility with the institutions' names
• Prioritizing your latest certificates towards the top, hinting at the fact that you're always staying on top of innovations
• If you decide on providing further information, focus on the actual outcomes of your education: the skills you've obtained

If you happen to have a degree or certificate that is irrelevant to the job, you may leave it out.

Some of the most popular certificates for your resume include:

The top 5 certifications for your real estate administrative assistant resume:

• Certified Administrative Professional (CAP) - International Association of Administrative Professionals
• Accredited Legal Professional (ALP) - NALS…the association for legal professionals
• Certified Real Estate Assistant (CREA) - Real Estate Assistant Association
• Organizational Management Specialist (OMS) - International Association of Administrative Professionals
• Microsoft Office Specialist (MOS) - Microsoft

Listing your relevant degrees or certificates on your real estate administrative assistant resume is a win-win situation. Not only does it hint at your technical capabilities in the industry, but an array of soft skills, like perseverance, adaptability, and motivation.

• When Should You Include Your High School on Your Resume?
• How To Include Your Relevant Coursework On A Resume

Which one to use: a resume summary or a resume objective?

The real estate administrative assistant resume summary or objective serves as a good introduction to your experience for recruiters.

Have you ever wondered which one (the summary or objective) will be more appropriate for your real estate administrative assistant resume?

• If you are a less experienced professional, write a resume objective statement. The objective is about three sentences long and provides recruiters with information about your career goals, strengths, and achievements . It should basically denote how you see yourself in this particular role, and what is your relevant experience and/or know-how;
• If you happen to have plenty of relevant experience, select your most impressive achievements for your resume summary. The summary is no longer than five sentences and serves as a storytelling instrument - highlighting your greatest career wins . Don't forget to align your summary with the job requirements to ensure your resume stays relevant to the role.

Read on for more information and examples of resume summaries and objectives from real world professionals.

Resume summaries for a real estate administrative assistant job

• Resolute administrative assistant with 5 years of direct real estate support experience, proficient in transaction coordination, client communication, and document management. Achieved a 30% improvement in office efficiency at ABC Realty by implementing a new organization system.
• Dedicated professional with a decade of managerial experience in the hospitality industry, now seeking to apply strong organizational and customer service skills to the real estate sector. Recognized for increasing guest satisfaction rates by 40% at the Grand Hotel through exceptional service delivery and team leadership.
• Eager to leverage proven executive assistant expertise, honed over 7 years in fast-paced tech companies, towards fostering seamless operations in a dynamic real estate office. Notably enhanced executive productivity by 25% through the introduction of advanced scheduling and communication tools at TechGenius Solutions.
• Former marketing coordinator with a strong background in project management and brand promotion, aiming to transition into real estate administration by capitalizing on 8 years of experience crafting high-impact campaigns. Spearheaded a product launch that resulted in a record-breaking sales increase of 50% in the first quarter.
• Seeking to utilize an enthusiastic disposition and keen learning abilities in stepping into a real estate administrative role. Possesses a strong foundation in customer service and a passion for community development, aiming to support an office environment where client satisfaction is the top priority.
• Aspires to begin a career in real estate administration, bringing to the table exceptional organizational skills, attention to detail, and a commitment to professional growth. Motivated by the prospect of enhancing client experiences and contributing positively to the operational success of a reputable real estate office.

What else can you add to your real estate administrative assistant resume

What most candidates don't realize is that their real estate administrative assistant resumes should be tailored both for the job and their own skillset and personality.

To achieve this balance between professional and personal traits, you can add various other sections across your resume.

Your potential employers may be impressed by your:

• Awards - spotlight any industry-specific achievements and recognitions that have paved your path to success;
• Languages - dedicate some space on your real estate administrative assistant resume to list your multilingual capabilities , alongside your proficiency level;
• Publications - with links and descriptions to both professional and academic ones , relevant to the role;
• Your prioritization framework - include a "My Time" pie chart, that shows how you spend your at-work and free time, would serve to further backup your organization skill set.

Key takeaways

Writing your real estate administrative assistant resume can be a structured and simple experience, once you better understand the organization's requirements for the role you're applying to. To sum up, we'd like to remind you to:

• Always select which experiences, skills, and achievements to feature on your resume based on relevancy to the role;
• In your resume summary, ensure you've cherry-picked your top achievements and matched them with the job ad's skills;
• Submit your real estate administrative assistant resume as a one or two-page long document at the most, in a PDF format;
• Select industry leading certifications and list your higher education to highlight you have the basis for technical know-how;
• Quantify your people's skills through various resume sections (e.g. Strengths, Hobbies and interests, etc.) to show recruiters how your profile aligns with the organizational culture.

Looking to build your own Real Estate Administrative Assistant resume?

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Real Estate Administrative Assistant Resume Sample

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Work Experience

• Provide a friendly greeting to all walk-in guests and handle their requests
• Promote high moral with IC Associates
• Responsible for opening & closing the office
• Direct all visitors & phone callers to the appropriate agent
• Ensure all prospects are met by the appropriate agent according to the office floor schedule
• Responsible for answering and directing calls on a multi-line phone system/switch board
• Keep track of the whereabouts of all agents by means of the office schedule/agent instructions
• Acts with diplomacy as a representative of OUTFRONT Media, and the Real Estate Department
• Give information to callers and schedule appointments
• Compose, prepare, and distribute professional letters and memos, usually of a confidential nature
• Develop filing systems to maximize efficiency
• Prepares and processes: purchase orders, expense reports, invoices, check requests, and telecommunications requests for approval
• Responsible for maintaining checkbook for the department and updates budget back-up. Assists in maintaining department budget
• Responsible for Realty’s bookkeeping accuracy, accounts payable and receivables
• Manage monthly accounting forecast with manger assistance
• Provide training receptionist / transaction coordinator

Professional Skills

• Good written, oral, and interpersonal skills with a proven ability to interact effectively with all levels of employees
• Excellent writing skills and keen attention to detail when preparing books for clients, REC, banks, and internal presentations
• Strong math skills including the ability to process large invoices and balance accounts
• Computer skills including Word, Excel, Outlook, Adobe, Publisher
• Strong verbal and written communications including the ability to prepare correspondence to meet purpose and audience
• Experience in Real Estate is required
• Prioritize work and the flexibility to change directions as the job dictates

How to write Real Estate Administrative Assistant Resume

Real Estate Administrative Assistant role is responsible for travel, research, design, bookkeeping, training, software, accounting, supervision, construction, scheduling. To write great resume for real estate administrative assistant job, your resume must include:

• Your contact information
• Work experience
• Skill listing

Contact Information For Real Estate Administrative Assistant Resume

The section contact information is important in your real estate administrative assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

• First and last name
• Telephone number

Work Experience in Your Real Estate Administrative Assistant Resume

The section work experience is an essential part of your real estate administrative assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to. This section, however, is not just a list of your previous real estate administrative assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular real estate administrative assistant position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Real Estate Administrative Assistant resume experience can include:

• ​Strong organizational skills
• Proficient in file organization for large complex projects with ability to prioritize and complete tasks to maximize the total time available
• Strong attention to detail and willingness to learn
• Make listing packets, buyers guides and other collateral for agent use
• Coordinate/collaborate with Marketing/Photographer/sign installation regularly on projects
• Expedite project support and maintenance to include site and document creation, uploads, scheduling and special report creation

Education on a Real Estate Administrative Assistant Resume

Make sure to make education a priority on your real estate administrative assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your real estate administrative assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

• School you graduated from
• Major/ minor
• Year of graduation
• Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Real Estate Administrative Assistant Resume

When listing skills on your real estate administrative assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical real estate administrative assistant skills:

• Handling tenant requests, scheduling appointments, and maintaining office supplies
• Planning and executing tenant events for the building
• Assisting with invoicing, AP/AR and annual budgeting
• Provide administrative support upon request including data entry, mail merges, scanning, photocopying, filing, typing documents, etc
• Proficient in pulling demographic reports and comp aerials, as well as usng mapping software to create custom maps and aerials
• Proficient in MS Office Suite including Publisher and Access is a requirement

List of Typical Skills For a Real Estate Administrative Assistant Resume

Skills for trust real estate administrative assistant resume.

• Prior experience as a receptionist, interaction with the public and/or customer service required
• Familiar with MLS Multiple Listing Service
• Aptitude for relationship building, follow-up, and customer service
• Solve problems with supervisory consultation or by following procedures
• Work directly with the property management team, as well as senior level ownership of the building
• Manage conference room calendars and scheduling of events/meetings
• Dependability and punctuality is absolutely required
• Organizational and project management abilities

Skills For Real Estate Administrative Assistant Resume

• Coordinates logistical and administrative aspects of meetings
• Writes, edits, and formats routine correspondence
• Generous Vacation Time & 7 Paid Holidays
• Short- and Long-Term Disability Insurance
• Assist SVP, and Directors of Real Estate with travel and expense reimbursements
• Manage Real Estate conference attendance for Real Estate Department
• Assist Real Estate Directors in REC package edits for Lender Notebook submission
• Maintain library of approved deals, and associated client approvals and potential new client information
• Expertise in Microsoft Office, Outlook, PowerPoint, and Excel
• Responsive to client needs with ability to work under pressure and/or time sensitive deadlines
• Answer inbound telephone calls from vendors and tenants
• Perform numerous tasks such as processing and paying vendor invoices, processing and depositing monthly rent checks from tenants, coordinating with maintenance superintendent at office building making sure all tenant maintenance requests are addressed and then following up with the tenants
• Send out monthly tenant statements
• Track all open maintenance work orders and coordinate with maintenance & property managers that all issues get resolved
• Track numerous real estate related things such as tenant's that have past due balances and assist the property managers
• Perform all other office tasks
• Work directly with owner of the company as his assistant
• To become an important and integral team member of the National Real Estate team by providing administrative support to the Director of Warehouse Design & Construction and Senior Project Manager Warehouse Design & Construction
• The ability to work cooperatively and collaboratively with a group of individuals
• The ability to establish and maintain relationships with employees, business partners and management team
• Prepare lease documents and amendments. Review and make comments to landlord lease forms. Assist
• Track lease expiration dates for corporate stores and Member stores and notify Members when it is
• Greet all visitors in a friendly and professional manner
• Distribute mail, send electronic communications to appropriate agents
• Prepare daily open house report from MLS, create and display open flyers
• Process and maintain current and accurate information in Realty’s transaction and accounting platforms. This includes file setup, communication with title/escrow companies, preparing commission request notices, and other tasks
• Input new listing information in MLS and Realty’s listing platforms with a focus on timeliness and accuracy. Ensure all mandatory disclosures are completed and sent to the managing broker for review and approval
• Ensure each document is completed, properly signed, initialed, dated before completing the transaction and listing files. Contact and follow-up with the brokers to remind them of missing documents
• Ensure that all forms are kept up to date
• Send post-transaction letters to all buyers and sellers to encourage feedback in online reviews
• Promotes high associate morale by keeping track of all agent and staff birthdays and provide a personalized birthday card/greeting, signed by Principal Broker; plan and execute office potlucks/parties
• Help keep main office interior and exterior of office clean, tidy and free from litter on a daily basis
• Utilize DigiSign for all required real estate signatures

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Real-Estate-Assistant

Real Estate Assistants provide support to agents in soliciting potential clients to buy, sell, or rent properties.

Real Estate Assistant Job Description, Key Duties and Responsibilities. Real Estate Assistants provide support to agents in soliciting potential clients to buy, sell, or rent properties.

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