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Cover Letter for an Exchange Student Program Application: Examples & Writing Tips

Last updated on August 12, 2023 - © Free-Sample-Letter.com

How to Write the Perfect Cover Letter for an Exchange Student Program?

Embarking on the journey of applying for an exchange student program is thrilling yet challenging, given the competitive nature of the selection process. Your application must shine among a pool of talented individuals, and an outstanding cover letter can be the catalyst to achieve that. This blog post is dedicated to guiding you through the intricate process of composing the perfect letter of motivation that will make your application stand out for an exchange student program . So, why wait? Dive in to discover more!

In the pursuit of a spot in a student exchange program, it's paramount to grasp what the admission panel values. Beyond mere academic qualifications, they seek candidates who possess the resilience to adapt to new environments and the empathy to meld with diverse cultures. They expect an authentic commitment from applicants, a desire to delve into the unknown, explore the chosen destination, and forge genuine connections.

Your personal statement must encapsulate more than a simple desire to study abroad; it must resonate with your enthusiasm for immersing yourself in a foreign culture for an extended period. Highlighting how you intend to embrace every facet of the exchange program can set you apart. Mentioning travel-related experiences can be a boon too, as familiarity with varied cultural practices and languages makes you an appealing candidate.

In essence, when applying for a student exchange program , the ability to articulate your enthusiasm and curiosity about exploring new cultural landscapes through rich, meaningful engagements can tip the scales in your favor. Your cover letter is not just a document; it's a reflection of your aspirations, and this guide aims to ensure it resonates with the admission panel.

➤ Do You Need to Update Your CV? We Have a Free Ready-to-Use Template

How Can You Make Your Exchange Student Program Application Standout?

The cover letter for an exchange student program is not merely a formality; it's a chance to make a remarkable first impression. Crafting it thoughtfully can set your application apart from the rest. Here's how you can construct a cover letter that resonates with the decision-makers:

Deeply Research the Organization

Before even penning the first line, immerse yourself in the details of the organization you're applying to. Understand their mission, values, and culture by perusing their website and other resources. This knowledge allows you to align your cover letter with their ethos, demonstrating genuine interest.

Find out who your audience is and what they’re looking for.

The next step is to find out who your audience is and what they’re looking for. Are they searching for students who are passionate about a certain subject? Are they looking for students who have leadership experience? Once you know what they’re looking for, you can tailor your cover letter accordingly.

Identify Your Audience and Their Needs

Analyze who will be reading your cover letter. Are they seeking students with passion for specific subjects or those with leadership acumen? Understand their criteria and desires, then tailor your cover letter to match.

Customize Your Content to the Program

Recognize that each exchange program has its unique attributes. Highlight why you are an ideal fit for this specific opportunity and showcase the distinctive skills or experiences you can contribute.

Engage with a Strong Opening Sentence

Your opening sentence should be compelling, sparking curiosity and drawing the reader in. Mention your motivation for choosing this particular exchange program and articulate what you expect to achieve.

Conciseness is Key

The cover letter should be succinct, confined to one page. Focus on vital information, omit unnecessary details, and employ clear and precise language.

Draft, Revise, Perfect:

Start with a draft, then meticulously edit it to perfection. Don’t hesitate to seek feedback from a trusted friend or mentor who can provide fresh insights. Double-check for grammatical errors and typos; your diligence in this stage can make a difference.

In summary:

A cover letter might seem like a demanding task, but for exchange students, it's a crucial component. It's more than just words on paper; it's a reflection of your passion, suitability, and readiness for the program. By embracing these guidelines, you're crafting a cover letter that not only answers the requirements but does so with finesse. The result is an application that stands out, bringing you a step closer to the enriching experience you seek!

➤ We Also Suggest Our Sample Cover Letter for a Student Exchange Program to France

Letter of motivation for an exchange semester (Like Erasmus, ISEP)

Model cover letter for an externship in the student's exchange program.

Dear [Recipient's Name or Sir/Madam],

I am thrilled to apply for the externship position with the [Student's Exchange Programme] scheduled for the [specific term, e.g., summer of 2022]. As a student majoring in [your field of study] at [University Name] located in [city/state/country], I find this opportunity perfectly aligned with my academic pursuits and future career goals.

Now in my [last year or specific year] of studies, I'm on the brink of a new chapter in my life, aspiring to work as a [your future work title]. This externship represents a pivotal step towards that goal, offering a chance to expand my skills and immerse myself in a professional environment that mirrors my anticipated career path.

For the past [specific duration, e.g., 6 months], I have gained practical experience working at a [workplace] in [my hometown]. My responsibilities there have encompassed [list relevant job-specific skills and tasks, such as logging specific data or organizing products]. Notably, I also had the privilege to [highlight a noteworthy experience, e.g., assisting the team leader in a specific project].

My proficiency in computer operations, coupled with a robust command of English, equips me to quickly adapt to any [job-specific] software requirements. Combined with my studies, this hands-on experience positions me as an ideal candidate for an externship at a [mention the specific type of workplace, e.g., retail store, supermarket].

During my academic journey, I have taken on roles such as [personal accomplishment or responsibility, e.g., group leader]. Engaging in [specific responsibilities or extracurricular activities] has sharpened my social and organizational abilities, fostering a sense of responsibility and attentiveness to my duties. I've also learned the value of teamwork and the intricacies of [job-specific tasks] within my faculty.

My ability to work cohesively within a team is crucial, not only in a [specific workplace, e.g., supermarket] but also in [a specific research field or other context]. I believe that collaborative efforts fuel innovation, a belief that I hope to apply and expand upon during this externship.

In conclusion, I am eager to explore the opportunities this externship offers, whether in a [specific workplace] or research setting. The experiences and skills I bring to the table, I believe, align well with your program's needs. I am confident that this externship will significantly enrich my professional development, and I assure you of my wholehearted participation in all activities.

I eagerly await your response and extend my sincere thanks for considering my application. Please feel free to contact me at your earliest convenience.

Cover Letter Template for Student Exchange Program Scholarship

Dear [Recipient's Name or Scholarship Committee],

I am honored to apply for the [Name of Scholarship] within the [Student's Exchange Program] for the [upcoming academic year/term]. As a student majoring in [State your field of study] at [University Name] in [city/state/country], I have consistently pursued academic excellence, achieving a GPA of [Your GPA] thus far. My passion for [Subject or Field] and my ambition to broaden my horizons through international experience drive me to seek this invaluable opportunity.

While my academic achievements demonstrate my commitment to my studies, financial constraints pose a significant challenge to participating in this exchange program. I come from a [describe your financial situation, e.g., low-income family, single-parent household], and receiving this scholarship would make it possible for me to embark on this life-changing journey. My family and I have worked diligently to support my education, but without financial assistance, this particular endeavor remains beyond our reach.

This scholarship not only represents a chance to enrich my education but also an opportunity to immerse myself in a new culture. I believe that the knowledge and perspective I would gain from this experience would not only enhance my academic pursuits but also contribute to my personal growth and future career as a [Your Future Job Title]. I have attached supporting documents that detail my financial situation, as requested.

I am keen to contribute to the [University/Program Name] community, and I have actively engaged in [list extracurricular activities, community service, etc.]. I am confident that I will make the most of this exchange program, sharing my insights and learning from my peers abroad. My attached resume further highlights my qualifications and my fit for this scholarship.

In conclusion, I respectfully request your consideration for the [Name of Scholarship]. I assure you that I will honor the intent of the scholarship by utilizing the experience to further my studies and contribute positively to the global community. I am excited about the possibility of representing [Your University] in this esteemed program and am available for an interview at your convenience.

Thank you for taking the time to review my application. I eagerly await your response.

Graduate Student Exchange Program Cover Letter Sample

As a recent graduate from [University Name] with a degree in [Field of Study], I am thrilled to apply for the [Specific Exchange Program] in [Destination Country/University]. The pursuit of higher education abroad has always been a significant goal of mine, and I believe this program offers the perfect platform for my post-graduate aspirations and academic development.

My academic journey at [University Name] has been both challenging and rewarding, culminating in a [your GPA or honors, e.g., Magna Cum Laude] distinction. I have actively participated in [List relevant academic activities or clubs], where I honed skills that I believe will be crucial for this exchange program.

What attracts me most to the [Specific Exchange Program] is its alignment with my career goals. The courses offered, the faculty's reputation, and the opportunity to immerse myself in [Destination Country's] rich cultural landscape make it an unparalleled choice. I'm particularly drawn to [mention any specific aspect or course of the program], aligning perfectly with my research interests and professional trajectory.

In addition to my academic accomplishments, I have engaged in [list internships, part-time jobs, or volunteer experiences]. These experiences have shaped my ability to adapt, communicate, and collaborate across diverse environments. I have learned the importance of empathy, resilience, and creative thinking - traits that I believe will support my success in this exchange program.

I also want to highlight my passion for [mention any hobbies or interests that align with the destination country, e.g., studying its language, engaging in cultural activities]. These interests underscore my eagerness not only to study but also to truly experience and contribute to my host community.

In conclusion, I am excited about the possibility of joining the [Specific Exchange Program]. I am confident that my academic achievements, professional experiences, and alignment with the program's values make me a strong candidate. I look forward to the opportunity to contribute to and learn from this esteemed program, furthering my education and enriching my global perspective.

I thank you for considering my application and am available for any further information you may require. I eagerly await your response.

Cover Letter Template for High School Student Exchange Program

Dear [Recipient's Name or "Admissions Committee"],

My name is [Your Full Name], a [Grade Level] student at [High School Name] in [City, State/Country]. I am thrilled to submit my application for the [Student Exchange Program Name] for the upcoming [term/season]. The opportunity to immerse myself in a new culture, broaden my horizons, and contribute positively to a foreign community is a dream I am eager to realize.

As an active participant in [Extracurricular Activity/Club Name], I have developed leadership skills, team spirit, and a strong commitment to my passions. Whether it's organizing events or volunteering in community service projects, I have discovered the joy of connecting with people and making a difference.

My interest in [Country/Culture of Exchange Program] began with [mention a class, teacher, or experience that inspired this interest]. Since then, I've been captivated by its [specific cultural aspects, history, language, etc.]. Participating in this exchange program would allow me to dive deeper into my fascination and foster a lifelong appreciation for global perspectives.

Academically, I have maintained a consistent performance at [High School Name], with particular strengths in [Subject(s) related to Exchange Program]. I believe that my dedication to academics aligns well with the program's ethos and would facilitate a smooth transition into the educational system of [Country of Exchange Program].

In addition to my academic pursuits, I value personal growth and self-awareness. I am confident that this exchange experience will not only enrich my understanding of [Country/Culture of Exchange Program] but also help me grow as an individual. I envision myself returning with newfound resilience, open-mindedness, and a network of friendships that transcends borders.

I sincerely thank you for considering my application. I assure you that, if selected, I will represent my school and country with integrity and enthusiasm. I eagerly await the opportunity to discuss my candidacy further.

Thank you for your time and consideration. I look forward to the possibility of embarking on this incredible journey.

Medical Student Exchange Program Cover Letter Guide

I am writing to express my sincere interest in the [Name of Medical Student Exchange Program] for the upcoming [specific term, e.g., Fall 2023]. Currently, I am a medical student at [University Name] with a focus on [specific medical field, e.g., Internal Medicine], and I am eagerly looking for opportunities to broaden my clinical knowledge and skills.

My passion for medicine has been reinforced through extensive clinical experiences at [Hospital or Clinic Name]. As an intern, I have had hands-on involvement with [mention specific tasks, e.g., patient care, diagnostics, surgical assistance]. These experiences have not only honed my medical proficiency but have instilled a profound respect for diverse healthcare practices and patient-centered care.

What particularly attracts me to this exchange program is its reputation for academic excellence and its connection to [specific renowned institutions or research areas]. The chance to learn from leading experts in [medical specialty] and to immerse myself in a different healthcare system represents a unique opportunity to expand my perspective and acquire skills that are not readily available in my current setting.

I am also keen to contribute to the host institution by sharing my insights and experiences. With a background in [mention any relevant research or unique skills, e.g., tropical diseases research], I believe that I can offer valuable contributions to ongoing projects or collaborative initiatives.

Enclosed with this letter are my CV, academic transcripts, and references, providing a comprehensive view of my qualifications and achievements. I am confident that my dedication to medicine, my clinical experience, and my eagerness to learn align perfectly with the objectives of the [Name of Medical Student Exchange Program].

In closing, I would like to express my deep gratitude for considering my application. I am excited about the possibility of joining this esteemed program and furthering my medical education in an inspiring and challenging environment. Please feel free to contact me at [Phone Number] or [Email Address] to discuss my application further or to arrange an interview.

Thank you for your time and consideration.

Cover Letter for Teaching Assistant in Student Exchange Program

I am reaching out to express my keen interest in the Teaching Assistant position within your Student Exchange Program, as advertised. As an individual who passionately believes in the power of education and cross-cultural exchange, I find this opportunity a perfect alignment with my professional values and experiences.

Currently, I am employed as a [Current Job Title] at [Current Institution], where I have been teaching [Subject(s)] to [Grade Level]. My responsibilities include [Briefly describe some key responsibilities], and I have found immense satisfaction in fostering a positive and engaging learning environment.

One of the unique strengths I bring to the table is my extensive experience working with diverse groups of students, both domestically and internationally. Having previously participated in [specific international program/exchange], I gained firsthand insights into adapting teaching methods to cater to different cultural contexts and learning styles. This adaptability is something I look forward to employing in your esteemed exchange program.

My educational background in [Your Field of Study] from [Your University], coupled with professional certifications such as [mention any relevant certifications], equips me with a robust foundation to contribute effectively as a Teaching Assistant. I am particularly excited about the chance to share my love for [Subject or Educational Focus] with students from different parts of the world, facilitating not just academic growth but also cultural enrichment.

Enclosed with this letter are my resume and [any other required documents]. I would be thrilled to further discuss how my experience and passion align with the mission and requirements of your Student Exchange Program. Please feel free to reach out to me at [Your Contact Information] to schedule a convenient time for a meeting.

Thank you for considering my application. I look forward to the possibility of contributing to such an inspiring initiative that resonates so strongly with my educational philosophy and career aspirations.

MBA Student Exchange Program Cover Letter Template

I am reaching out to apply for the [Specific MBA Student Exchange Program] at [University/Institution Name]. As a current MBA student at [Your University Name] with a focus on [Your Specialization, e.g., Marketing or Finance], the opportunity to immerse myself in a global business environment is a thrilling prospect. I am confident that this exchange program aligns perfectly with my academic pursuits and long-term career aspirations in the field of international business.

My academic journey has been enriched by various leadership roles, both within and outside the classroom. As the [Title of Leadership Position, e.g., President of the Business Club], I have successfully led initiatives related to [Specific Projects or Achievements]. These experiences have honed my leadership skills and fostered a deep understanding of business dynamics, teamwork, and strategic thinking.

The international dimension of your esteemed program particularly intrigues me. With the increasing globalization of business, exposure to diverse markets, cultures, and business practices is paramount. I believe that this exchange program would provide me with the invaluable opportunity to expand my global perspective, build international networks, and acquire hands-on experience in a cross-cultural setting.

Beyond my academic accomplishments, I have also gained practical business experience through internships at [Company Name(s)]. My responsibilities included [Briefly Describe Your Responsibilities and Achievements]. These professional experiences have equipped me with essential industry insights and practical skills that I am eager to apply and further develop during the exchange program.

What sets me apart as a candidate for this program is my unwavering commitment to continuous learning and growth. I view this exchange opportunity as more than just an academic endeavor; it represents a platform to contribute, learn, innovate, and shape my future in the international business arena. I am excited about the prospect of joining [Host University/Institution Name], contributing my skills, and absorbing the rich educational culture that your program offers.

I have attached my resume and transcripts for your review. Should you need any additional information, please do not hesitate to contact me at [Your Contact Information]. Thank you for considering my application. I look forward to the opportunity to discuss how I can contribute to and benefit from this remarkable program.

Cover Letter for Short-term Summer Student Exchange Program

I am thrilled to submit my application for the [Name of Summer Exchange Program] at [Name of Hosting Institution]. As a student majoring in [Your Major] at [Your University], the opportunity to immerse myself in a new culture, build international connections, and enhance my global perspective within a brief summer term is both exciting and aligned with my academic and personal growth goals.

The [Name of Summer Exchange Program] caught my attention due to its focus on [specific aspect or subject of the program]. Having dedicated myself to [related subject or activity] over the past [time period], I believe that this program offers the unique opportunity to expand my knowledge and skills in an international setting. Furthermore, I am eager to learn from renowned experts in the field and engage with fellow participants from diverse backgrounds.

One of my core beliefs is that education extends beyond the classroom. I have actively participated in [mention extracurricular activities, volunteer work, etc.] that have not only enriched my understanding of different cultures but also honed my ability to adapt and thrive in various environments. This summer exchange program offers the chance to further these experiences and apply them in a global context.

Though the program's duration is short, I am committed to making the most of every moment. I plan to actively participate in all scheduled activities, network with fellow students and faculty, and immerse myself in the local culture. I am confident that this experience will have a lasting impact on my personal and academic development, providing me with insights and connections that I will carry into my future endeavors.

Enclosed, please find my resume and other required documents for your review. I would be honored to discuss my application further in an interview or through any other means convenient to you. Thank you for considering my application. I eagerly await the opportunity to be a part of this transformative experience.

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Motivation Letter Exchange Student

[Your Name]

[Your Address]

[City, State, Zip Code]

[Your Email Address]

[Your Phone Number]

[Recipient's Name]

[Recipient's Position/Title]

[Name of Host University/Institution]

Dear [Recipient's Name],

Subject: Motivation Letter for Exchange Student Program

I am writing this letter to express my sincere interest and enthusiasm in participating in the Exchange Student Program at [Name of Host University/Institution]. My name is [Your Name], and I am currently a [Your Major/Area of Study] student at [Your Home University/Institution]. As an aspiring [Your Future Career Goals] and a passionate learner, I believe that this international experience will significantly contribute to my personal and academic growth.

The opportunity to study at [Name of Host University/Institution] appeals to me for several reasons. Firstly, your esteemed institution has gained a well-deserved reputation for academic excellence and innovation in [Your Field of Study]. The chance to learn from distinguished professors and collaborate with students from diverse cultural backgrounds would undoubtedly enrich my academic understanding and foster a broader perspective on global issues.

Secondly, immersing myself in a new cultural environment is an aspect of the exchange program that excites me the most. Experiencing the traditions, customs, and lifestyle of [Host Country] will not only broaden my horizons but also enhance my adaptability and cross-cultural communication skills. I firmly believe that being exposed to different perspectives will help me become a more open-minded and empathetic individual, qualities that are crucial in an interconnected world.

Moreover, I am eager to actively engage in extracurricular activities and events on campus. I hope to contribute my skills and experiences to the international student community and collaborate on various projects. By embracing new challenges, I am confident that I will develop strong leadership abilities and a sense of responsibility that will serve me well in my future endeavors.

Furthermore, I am drawn to the opportunity to improve my language proficiency in [Host Country Language]. While I currently possess intermediate proficiency, living in an environment where [Host Country Language] is the primary language will undoubtedly expedite my linguistic development. This linguistic advantage will be invaluable not only during my time at [Name of Host University/Institution] but also in my future career.

Lastly, participating in the Exchange Student Program will be a testament to my adaptability and determination. It is my belief that stepping out of my comfort zone and embracing new challenges will make me a stronger and more resilient individual, qualities that I will carry with me throughout my life and career.

In conclusion, I am confident that the Exchange Student Program at [Name of Host University/Institution] aligns perfectly with my academic aspirations and personal goals. I am eager to immerse myself in [Host Country]'s culture and educational environment while making meaningful connections with fellow students and faculty members. I assure you that I will approach this opportunity with a strong commitment to learning and contributing positively to the academic community.

Thank you for considering my application. I look forward to the prospect of becoming a part of the [Name of Host University/Institution] family and contributing to the enriching exchange experience. Please find my application materials attached to this letter, and I am available for any further information or interview.

Yours sincerely,

Exchange Student Tips

Information and Advice for Foreign Exchange Students

Student Exchange Application: 9 Powerful (and Easy!) Steps to a Great Application

Here’s the thing:

Finding an exchange student program  and choosing a host country are easy.

Actually getting onto the program you want, and being selected to go to your first-choice country, is very hard.

In a word, the problem is  competition .

When you apply to be a foreign exchange student, you’ll be competing against high achievers – well-rounded, good citizen-type students, who are highly motivated, above average academically and with great credentials.

They may be current school captains or class presidents, or captains of the school debate team.

They may even be former exchange students, or already fluent in the language of the country they want to exchange to.

From the perspective of a student exchange program, those are all big pluses.

How do you beat those guys?

Don’t fear. I have nine simple yet extremely powerful tips which are going to help you write a student exchange application that will blow them all away.

1. Make your written student exchange application irresistible by focussing on personal characteristics that the exchange program is looking for

Most people trip up because they treat their written student exchange application as an opportunity to write a long essay about themselves.

They write about their interests and skills and hopes as an exchange student.

What should they really be doing?

Focussing on the exchange program and the kinds of students the program wants to send overseas.  

Think about it.

In the mind of the person reading your application, your goals or hobbies or expectations are secondary considerations.

What that person really wants to know is whether you have the personal qualities that the exchange program thinks are important for exchange students to have.

So, when you’re writing your application, you need to keep those desirable personal qualities front and centre.

Now, here’s some good news:

Exchange organisations usually tell you the very qualities they are looking for, in very explicit terms, on their websites.

For example, the AFS Australia website states as follows:

The AFS website actually tells you very directly that AFS is looking for people who are flexible, self-confident and able to mix well with others.

If you were applying for an exchange with AFS, you’d know exactly what personal qualities to focus on in your written application, wouldn’t you?

You’d give them what they wanted and talk about how you possess all of those qualities, thereby demonstrating that you are exactly the kind of person AFS likes to send overseas, and a better candidate than your competitors.

In a similar vein, the global website for Rotary youth exchange states the following:

Again, it’s virtually laid out on a platter:

Anyone interested in applying for a student exchange with Rotary needs to demonstrate through his or her written application that he or she is:

• open to different cultures, and
• able to serve as an ambassador

Before you start writing your application, be sure to find out the kind of student your exchange program is aiming to recruit, and make sure that your application demonstrates that you meet that profile.

2. Start your answers with strong, positive statements which send the message that you meet the exchange program’s requirements exactly

In high school, you’ve probably learned that the correct way to format every paragraph in an essay is to:

• Start the paragraph with a firm statement or proposition , and then
• Provide relevant evidence or other detail which supports that statement or proposition

The same rule applies with your student exchange application.

You need to start each answer with a strong, positive statement which directly addresses the question you’ve been asked and leaves no doubt that you meet each criterion set by the exchange program.

For example, your application might have the following question:

Exchange students constantly encounter new people and situations and need to be flexible and open to change. Describe a situation in which you displayed flexibility and a willingness to change.

A good way to start your answer to that question would be as follows:

I am a flexible person who has displayed a willingness to adapt to changing circumstances.

Why is that sentence so powerful?

Because it borrows key language from the question – the words “flexible”, “willingness” and “change” –  and therefore addresses the question directly.

It’s also a strong statement because it starts using the very strong statement “I am” – rather than “I consider myself” or “I aim to be” or some other weaker formulation.

In other words,  that sentence sends the message that you are exactly the person the program is looking for .

Make sure that you begin your answer to each question on your application form with a sentence that:

• includes words and phrases from the question, and
• uses strong and definitive “I am” language

3. Supercharge your opening statements using the most persuasive word in the English language

Here’s how to go one better and make the opening statements in your student exchange application virtually unstoppable:

Work the word “because” into each of your statements.

In his best-selling book Influence – The Psychology of Persuasion , Dr Robert Cialdini identifies the word “because” as the most persuasive word known to man. For some reason, people are very easily persuaded by sentences and questions containing the word “because”.

What does this mean for you?

You need to capture the strong, almost hypnotic power of the word “because” and put it to work in your application.

Specifically, try to  work the word “because” into each of your strong statements in order to make the reasons and statements that follow seem more convincing .

So, the introductory words we looked at earlier would change from:

I am a flexible person because I have displayed a willingness to adapt to changing circumstances

It’s just a small linguistic change, but one which should have a big impact on the effectiveness of your application.

4. Make your application the best of the bunch by supporting your statements with facts, and only facts

Now, let me help you avoid making a big mistake.

Once you’ve made your bold statement to begin each answer in your student exchange application, you need hard evidence to back it up.

There are several kinds of evidence you could use to support the statements you make in your application, such as:

• Facts – for example, “I have studied German for five years” or “I am the editor of my high school’s yearbook”
• Intentions – for example, “I plan to take an intensive German course this spring” or “I will be volunteering at a Camp Kesem camp this summer”
• Interests – for example, “I have always been interested in German history” or “I am passionate about European politics”
• Opinions – for example, “German would be a very useful language for me to learn” and “I believe that I would make a good host daughter”

The strongest of those options by an absolute mile is facts .

In fact, if you want to knock your competitors out of the ballpark, you should only use facts to back up the statements in your application.

Why are facts so powerful?

Because they are indisputable and verifiable.

In other words, they are evidence of what you have done . That is far more valuable and credible than evidence about things you would like to do or are planning to do.

Furthermore, if you only use facts in your application, you won’t sound like you’re bragging or big-noting yourself. All you’re doing is talking about factual events that have already happened.

I almost guarantee that your competitors will be using all the other, weaker types of evidence, and submitting far weaker applications as a result.

Don’t make the same mistake.

Stay gold, and stick to the facts.

5. Gather your ammunition

Here’s a useful exercise you can use to maximise the number of strong, convincing facts in your student exchange application.

Before you even start writing your application, sit down with a blank piece of paper.

Spend half an hour writing down every single positive fact you can think of which may be relevant to your exchange application, including:

• leadership positions you’ve held
• academic successes you’ve had (for example, a high GPA or any academic awards)
• evidence that you are a good citizen (such as previous volunteer work, participation in things like scouts, and even regular blood donations)
• prior relevant experience such as previous short-stay exchanges
• any language experience – not necessarily in the language of the country you’d like to exchange to
• anything showing your adaptability
• anything demonstrating your coolness under pressure

Don’t stop writing until you’ve filled up the whole page, then go away for 24 hours.

The next day, sit down with your list and add anything else you’ve thought about in the meantime.

You want to capture absolutely any and every positive fact about yourself.

Then, when you sit down to write your application, you’ll have a ready-made stash of hard, factual evidence you can use to support your strong statements.

Then, you can move on to step 6.

6. Make sure you finish on top by playing your trump card

So, by now you have some very strong and positive statements written, and a mountain of factual evidence to support those statements.

Here’s how to seal the deal.

You need a trump card – something you’ve done which no-one else has, which makes you stand out and tells the exchange program that you are willing to go further than your competitors.

Even if everyone else is giving 100% effort, your trump card will push you to 110%. And I virtually guarantee that an exchange program will choose 110% over 100% any day of the week.

Let me show you exactly what I mean.

Case study: how I got beaten fair and square by a trump card

When I applied to go on exchange, my first choice country was Germany .

Germany is always a popular exchange destination because so many people learn German at school.

However, I thought I was in with a good chance for the following reasons:

• I was the current vice-captain (vice president) of my high school, which was one of the best schools in the region
• I was on the school debate team, editor of the school yearbook, and had a stack of other leadership and community service credentials
• I had a strong academic record, which included five years of studying German

My written application was very strong, and I thought I had a great interview with representatives from the exchange program.

I thought I had Germany in the bag.

Then, I got trumped: I got my second choice country, Switzerland, and a girl called Jessica was chosen to go on exchange to Germany.

(Switzerland turned out great, by the way, but that’s another story).

What did Jessica do that gave her the edge over me?

Like me, she was well-credentialed, had good academics and had previously studied German.

Like me, she evidently also had a strong application and made a good impression at her interview.

Unlike me, however, Jessica had undertaken an unpaid internship at her city’s German chamber of commerce and gotten a letter of recommendation from the head of the chamber. She forwarded that letter along with her application.

That was an extremely smart and strong trump card, which sent the message that Jessica was super-serious about going to Germany. It was enough to push her in front of me and everyone else wanting to go to Germany.

Jessica thought outside the box and was rewarded with her first choice of country to exchange to.

Now let me tell you how to get your own trump card.

Four trump card ideas

Jessica’s trump card idea of working at her local German chamber of commerce was a good one, because it demonstrated how committed she was to exchanging to Germany.

If you have a few months before your application is due, you can try to arrange something similar, depending upon the organisations and groups located in your area.

For example, where we live, there is:

• a nursing home for elderly  Italian people
• a chapter of the American-Australian association
• a twin cities association managing the relationship with our twin city Versailles, in France,  and
• a German language library and resources centre which is staffed by volunteers

Some unpaid volunteer work at any of those institutions would combine charity work and a country-specific trump card that would be hard for any exchange organisation to resist.

Think about similar opportunities which exist in your city or region, and turn one into a great trump card.

Short-notice trump card

You might have a problem:

Internships and volunteer work take time to organise and undertake.

What can you do if you’re in the throes of writing your application and need a trump card within the next week or two?

Here’s a quickly actionable trump card idea that you can deploy if you’re short of time (or no other suitable trump cards seem to be available in your area):

Get a letter of recommendation from your local mayor or congressman

Politicians are nearly always big on diplomacy and promoting the region they represent.

They also love it when one of their constituents receives an award or recognition of some kind, because it reflects well on them.

Here’s how to use these traits to your advantage:

Try making an appointment with your local mayor or congressman.

Explain that you are applying for an exchange program and spend half an hour outlining some of your credentials to him or her.

Then, very politely ask him or her for a letter of recommendation, on official letterhead.

In exchange, offer to make yourself available for a photo opportunity if you are chosen to go on exchange, and be sure to keep that promise if you are successful.

His or her answer will nearly certainly be “yes”.

A letter of recommendation from a recognised political figure can open a surprising number of doors.

The exchange program may figure that if you’ve met and made a good impression on your congressman or mayor, you’ll make a good impression on people that you’ll meet overseas.

7. For maximum impact, put your strongest evidence first

Here’s a strange little fact:

The average adult now has an attention span of only 8.25 seconds .

Furthermore, according to a study cited by Forbes magazine, the average adult reads at a speed of about 300 words per minute .

T he person reading your student exchange application will probably only focus on the first 40-45 words of each answer you give before starting to lose focus .

That, in turn, means that you need to do two things:

First, use your strongest evidence first . Once you’ve made your strong statement for each answer, follow up with the strongest fact or evidence you have to support that statement. Because you’ve only got one or two sentences before your audience starts to lose attention, you need to fill those first few sentences with your best stuff.

Second, keep your sentences short . From a readability perspective, it’s already good practice to keep your sentences to a length of around 20 words each. Keeping your sentences short and to the point – and not filling them with unnecessary things like adjectives – will also help you to maximise the amount of information you get across in your application before the person reading it loses concentration.

8. Use these three tools to make your student exchange application a pleasure to read

The person reading your student exchange application may have dozens of written applications to read.

How do you make yours stand out?

You may be surprised to hear that one of the easiest ways to make a good impression through your application is to make it easy to read.

Here are three tools that will make your application an easy and pleasurable read:

Tool 1: Short sentences

By all means, use as many facts to support your application as you feel are relevant.

But, be sure to keep your sentences short when describing those facts.

The reason for doing this is simple:

Long sentences are tiring for a reader and can result in your core messages getting lost.

Make sure you don’t bury your high-quality content under lots of unnecessary verbiage.

• minimise your use of colons and semi-colons
• don’t use connecting words like “which” and “that” unless you absolutely have to
• aim for one sentence per idea or example you wish to make, and
• try to keep your sentences shorter than 20 words, and no longer than 30 words

Tool 2: A font which is easy and pleasant to read

If your student exchange application is typed rather than hand-written, and you can control the font, make it more readable by applying the following font rules.

Use at least 13-point font , and preferably 14-point . The default on many word processors is 12-point which is too low and can cause eye fatigue.

Use 1.5 point line spacing , to increase the gap between lines and make them easier and more pleasant to read.

Use a plain, no-nonsense typeface like Times New Roman or Arial , which won’t distract or annoy the person reading your application, and let them focus on your content.

Tool 3: Use the active voice, and minimise the passive voice

Write as much of your student exchange application in the active voice as possible, and avoid writing in the passive voice.

What’s the difference?

A sentence written in the passive voice has no subject – that is, no person doing the verb.

For example, the following sentence is in the passive voice:

I was voted class president last year.

Now here’s the same sentence in the active voice:

My classmates voted me class president last year.

In the first sentence, it isn’t immediately apparent who voted for the narrator to be class president. The second – active voice – sentence contains the subject “my classmates”, which makes this clear.

You need to avoid writing in the passive voice, and write your entire student exchange application in the active voice instead, because:

• Readers tire when they have to read a lot of sentences written in the passive voice
• The person reading your application may recognise your use of the passive voice – particularly if they are older than about 45, or have a lot of experience with linguistics or learning languages – and mark you down for writing incorrectly
• The active voice helps to minimise any ambiguity

If you already have great content, applying these three tools will help your application make an even more positive impression and increase your chances of success.

9. Make your student exchange application twice as strong by getting not one, but TWO experts to read it

This may be the most important tip on this page:

Once your exchange program application is written, you need to ask two very specific people to proof-read and evaluate it for you.

“But wait,” you say. “I’ve already lined up my mom/dad/best friend to read my application and make suggestions”.

Unfortunately, that won’t work. Here’s why:

• your family and friends are unlikely to give you honest feedback – that is, they will tell you what you want to hear, rather than what you need to hear, in order to spare your feelings
• they won’t necessarily have any insight into what the exchange program will be looking for , and
• they are unlikely to have the technical expertise to make your answers read well

Here’s a better idea:

Get two people with specific, relevant experience and skills to review and make comments on your application.

Expert 1 – A trusted teacher at your school

First of all, you need to ask a teacher at your school who you know well and are friendly with to take a look at your student exchange application.

Why a teacher?

Firstly, because teachers spend a good part of each day evaluating work that their students have written. They are practised at reviewing documents and providing honest but constructive feedback.

In other words, the teacher you ask will most likely give you genuine, actionable tips on how to improve your application.

The second reason is that the teacher will know you and be familiar with your personality, and may be able to suggest additional information that will enhance the content of your application.

The final reason is that teachers generally have a practised eye for spelling mistakes, grammatical errors and the like. Your teacher should be able to ensure that your application contains no errors which will detract from the effectiveness of the content.

Expert 2 – A former exchange student

The second person you need to show your student exchange application to is a former exchange student at your school who you know and are friendly with.

It doesn’t matter which exchange student program he or she travelled with, or which country he or she went to.

The reason for asking this person to look at your application is simple:

He or she will know what it takes to be a successful exchange student, and should be able to offer advice on the contents of your application which will make it more appealing to the exchange organisation.

The student should also be able to coach and advise you on the application process generally, including the application interview, which I’ll also deal with in my next post.

If you have any further tips or questions about filling out an exchange program application, you can leave them in the comments below.

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Unlock Your Erasmus Experience: Expert-Crafted Letter of Motivation Examples for a Successful Exchange Application

Unlock your Erasmus experience with expert-crafted letter of motivation examples! Learn the key elements of a successful letter and explore real examples to help you showcase your passion, suitability, and potential for the program.

Express Content

May 1, 2023

Table of Contents

Key Elements of a Successful Letter of Motivation for Erasmus Exchange Program

Understanding the purpose and audience of the letter for erasmus application, researching the host university and country for erasmus exchange program, personalizing the letter and showcasing relevant experiences for erasmus exchange program, highlighting language proficiency and cultural adaptability for erasmus exchange program, demonstrating future goals and plans for erasmus exchange program, expert-crafted letter of motivation examples for erasmus exchange program, example 1: highlighting relevant experiences and language proficiency for erasmus exchange program, example 2: demonstrating cultural adaptability and future goals for erasmus exchange program, tips for writing a strong letter of motivation for erasmus exchange program, starting with a strong introduction that captures attention, using clear and concise language, avoiding cliches and generic statements, seeking feedback and revisions, proofreading for grammar and spelling errors.

• The author clearly expresses their interest in the Erasmus Exchange Program and explains why they believe it is the right opportunity for them.
• The author personalizes the letter by mentioning their relevant experiences and cultural background, which helps them stand out as a candidate.
• The author demonstrates their language proficiency and willingness to learn by discussing their language skills and interest in immersing themselves in the program.
• The author showcases their research on the host institution, which demonstrates their motivation and suitability for the program.
• The author concludes the letter with a strong statement of confidence and gratitude, which leaves a positive impression on the selection committee.
• The author personalizes the letter by mentioning their academic background, research interests, and language skills, which helps them stand out as a strong candidate.
• The author demonstrates their cultural adaptability by discussing their experience living in different countries and their willingness to learn about the local culture in Cyprus.
• The author demonstrates their research on the host institution, which demonstrates their motivation and suitability for the program.
• The author showcases their future goals and how the program will help them achieve those goals.

Inspiring Words, Expertly Crafted!

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How to Write an Erasmus Motivation Letter with Examples

May 1, 2023 by Bassey James Leave a Comment

Are you looking for a concise piece of information on how to write an Erasmus Motivation Letter? if your answer to this question is a yes, then read this article to the end.

We have written extensively some of the things needed to write an effective motivation letter for the Erasmus program including written and pictorial samples to serve as a guide for you.

All you need to do is grab a bottle of Coke and read this article to the end and you will be happy you did.

Erasmus’s motivation letter is a decisive part of the Erasmus Exchange, and one must learn how to write it the best way. In this article, we have put together the steps, with an example of how to write the Erasmus Motivation or cover letter as some people call it.

What is a Motivation Letter? 

The letter of motivation is a document with a maximum length of one page to which the curriculum vitae is attached. The purpose of this letter is to introduce you, and briefly describe your academic background and the reasons why you want and deserve the opportunity you are applying.

To make it easier for you to get started, you should be clear about the structure of your letter. This is the information that should be included in an Erasmus motivation or cover letter: 

• Contact information
• Name and surname
• Date of birth
• Contact information such as email and phone.
• City and date you wrote the letter.
• Courtesy of greetings

Why Write a Motivation Letter for Erasmus?

A letter of motivation provides you with the rare chance to make sure that anyone reviewing your application is able to understand why you are applying to the program in the first place.

A strong and well-written letter will show why you should be selected over other applicants. It explains your enthusiasm for the program and what you hope to gain by participating in the Erasmus program. You need to tell a story to inspire readers to find you worthy of receiving the award.

Preparing to write a motivation letter for the Erasmus program

Before you think of applying for the Erasmus program and writing the motivation letter, you should know why you want to be a part of the program as this will help you write an effective motivation letter.

Knowing why you wish to be a part of the program is the bedrock for excelling in the program. The following questions are some of the questions that will help you write an effective Erasmus motivation letter for a scholarship application.

• What is your background makes you competitive? – What courses, jobs or real-life experiences do you have that can help you enrol in the Erasmus program?
• What are your long-term career or educational goals – this has to do with where you see yourself in the next few years academically and career-wise
• How will the Erasmus experience help you achieve your goals? – After completing your Erasmus experience, how will it prepare you for the future you want? Consider things like cultural awareness, education, living in a brand new country or other things concerning the Erasmus program that make it unique.

The above questions will be the guide that will come in handy when writing your motivation letter and we have also stated below some of the recommended structures that your Erasmus motivation letter should take.

Recommended Structure for Erasmus Motivation Letter

We recommend a three-part structure for all motivation letters. Here is the basic structure:

• Introduction – This paragraph should have a few sentences – and this is the part where you introduce yourself, and what you are interested in and also make it clear why you are participating in the Erasmus program.
• Body – This is the body of your letter. Usually, 1-3 paragraphs are sufficient.
• Conclusion – The last paragraph is to thank them for their time. Propose to meet or have a call with them for any further questions and include your contact information so they can reach you easily.

In the first paragraph:

Explain why and where you would like to participate in the Erasmus program. Don’t forget to mention that you want to benefit from the scholarship as financial support will help you fund this experience.

In the second paragraph:

You should talk about your academic achievements. The best way to present yourself is to talk about your successes and titles won and your training goals. Try to highlight how your stay in Spain has had a positive impact on your career and why.

Remember that an Erasmus abroad not only gives you an academic level but also enriches you on a personal level.

Best Format for an Erasmus Program Motivation Letter

There is nothing like the best format for a motivation letter for an Erasmus application. A lot depends on the application that the letter only –  you can include it in your email, or you can send the actual physical letter. Irrespective of how you send it, make sure formatted well and looks professional.

Because of this, we have decided to include a sample motivation letter to serve as a guide for you. Many of us don’t write letters anymore, and there’s a sample to help you format your letter properly.

Here is a short list of things to check before you send your letter.

• Check your spelling . At least use a spell checker. This won’t check everything but will remove the biggest errors.
• Check your grammar – Check your letters for correct grammar, language usage and punctuation. Grammarly is a great tool for checking your spelling. The free version will point out most of the biggest grammar mistakes. It also has the added benefit of pointing out most problems when you use the wrong words (“to” vs “too”).
• Be polite and respectful – you want to make sure your letter uses the correct tone. You want to be polite and respectful, but not too stale. You want to be a real person and tell a real story. After all, your goal is to inspire readers to choose you. However, you want to understand their roles.

The Erasmus programme has “a strong focus on social inclusion, green and digital transformation, and promoting young people’s participation in democratic life.” You will need to consider these goals when completing your application. Saying you want to learn a language is fine, but it may be more important to consider talking about the societal benefits of the program and what it means to you as an individual.

Just do these few simple things to make your letter even better. This is an academic program for studying abroad. You want to be seen as an educated kind of person. It can be helpful to have others read and comment on your letter.

How do I write an Erasmus letter of motivation?

I will give you some advice as many of you have already sent emails asking for help or a sample letter. I think that’s because everyone is fixing everything for next year. When writing a motivation letter, I recommend the following:

Be concise and Brief

Remember that the person reading your cover letter must read yours and hundreds of others. If you have to read more than you need it will drive you crazy. It’s not a good thing, the truth is that you might not even read it, but just in case you need to make sure it’s well-written.

Be polite, but not too polite.

Use formal terms in your Erasmus motivation or cover letter, but don’t write them as if you were writing Jane Eyre. Try to make reading fun.

Make sure your Motivation Letter for Erasmus is well structured.

It is vital to separate each paragraph with a space and not to write “Mazacote paragraphs”, large paragraphs that are very difficult to read. If you’re somewhat brave, you can also write more original, such as “10 reasons I think the  Erasmus exchange  would be a great opportunity for me,” and present it as another list. Lists that are used frequently in blogs etc. are much easier to read than the normal long text.

Do not use language as the sole reason you want to do the Erasmus exchange.

Above all, try to fix your attention on how it will help you with employment in the future. For example, I am sure that the university you are going to visit has something unique to offer that you can use in the future.

Don’t try to make it too emotional.

You are not writing the Erasmus motivation or cover letter to your mother or a friend. Someone you’ve never met will read it along with hundreds of others, which makes you another piece of paper. You could be the best person in the world. Or you could be the embodiment of Cruella de Vil. So don’t try to make it too personal. Avoid writing about wanting to go to Paris to see your French friend you met there last summer.

The main thing is that you make it clear Erasmus is going to help you in the future. 

Similar to the previous point, clearly you should speak about how you are going to experience a new culture and how this will be an enriching process, etc., but save this for the end. You can talk about and should emphasize, how the Erasmus exchange will open doors in the working world and give you a unique learning experience. Speak about the opportunity to know more about a completely new education system or if you are working, how you will acquire new skills and even perhaps specialize in these areas.

Write a concluding statement

Write something short and sweet that summarizes everything you have said. This will help make your message clear and make sure it sticks in the reader’s head.

An Example of a Good Erasmus Motivation Letter

You can find many examples of cover letters on the Internet, such as the following:

Elsa Román Garcia C / Buenos aires 28 67584 Lugo Tlf: 83736190

E-mail:  [email protected] IES DE FOZ Rúa Castelao s / n  27780 Foz. Lugo Dear Sirs,

I have learned that Foz IES offers its students the opportunity to participate in the Erasmus program. I am aware of the importance of being part of this project and am writing to you with the firm intention of applying for one of the available scholarships.

I am currently in my last year at middle school ……………….. In such a situation I understand that this is an ideal opportunity for me. Firstly, I was able to benefit from the high level of cooperation between the Italian region in which I want to do internships and very important companies in the industry.

Second, because it would allow me to perfect a language as well as Italian, it would also allow me to get closer and get to know cultures from all over the world, which undoubtedly completes my academic journey in an extraordinary way. If I want to take part in the Erasmus program, I am aware of the opportunity I have in front of me and therefore I am convinced that I can make the best of it.

Nonetheless, I consider it a unique opportunity to make a qualitative leap if I finish my higher-level studies with an excellent curriculum that will undoubtedly translate into better prospects for me in my future work.

Erasmus Traineeship

Whether you’re applying for a semester, a full year, or a traineeship, you can use these tips. traineeships are a great opportunity to acquire skills that will get you prepared and ready for your future career. These traineeship programs can last from 2 to 12 months. You are even allowed to do more than a single traineeship.

If you haven’t decided where to go for your traineeship, you might want to look out for some of the best cities in Europe to do your Erasmus program. If you do good research you will see some of the best online platforms that will direct you to the best places and positions for Erasmus traineeship.

Sample Motivation Letter for Erasmus Program

The sample motivation letter for the Erasmus program below is just a guide, not the one you should submit. You can look at it and prepare yours effectively.

Most times, the hardest part of any writing is the starting part, but with the sample below you can start by transforming the story to your with respect to your story.

How is a motivation letter for an Erasmus scholarship written?

Think deeply and organised yourself, then start by introducing yourself. Make sure your letter contains an introduction, the body of the letter, and a conclusion. Review your letter again to check for spelling and grammatical errors.

What should be the length of a motivation letter for Erasmus?

Depending on the information you decide to include in your letter and the kind of application you are making, your letter should be between 1000 to 2000 characters.

How is Erasmus Mundus’s motivation letter addressed?

You can start your letter with Dear Madam/Sir. And then the specific program you are applying for, who introduced you and the kind of studies you want to take in Europe.

Is GPA considered when applying for Erasmus?

Yes. Students will be selected first on the basis of academic Excellence, taking their GPA (grade point average) as a major criterion.

Yes, the selection committee will first consider students with good academic backgrounds and GPA will be the basis for this consideration.

Recommendations:

• Motivation Letter for Scholarship Application: PDFs Samples/Guidelines
• Motivation Letter For Job Application Example
• Definition Of Motivation In Psychology
• How to write a cover letter for scholarship – Samples and PDFs
• Motivation For The Week: Achieve Anything

About Bassey James

Bassey Chimezirim James is an ardent writer who has written for top education and tech websites, which includes the likes of World Scholarship Forum, After School Africa, Gadget Wrights, etc. James is a public speaker; a graduate of Physics and the Team for the http://stayinformedgroup.com/ Project.

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Student Exchange Program Essay: Examples, Topics, & Tips

It is not a secret that for every open slot at a prestigious college, there are from 10 to 15 eager applicants. They often seem equally qualified academically.

However, it is often the college application essay that sets one lucky applicant apart from the others. While writing is very personal, and styles can vary, the college application mistakes that students tend to make are common. So if you want to find out 10 college application mistakes to avoid, just read this article by Custom Writing experts!

Want to succeed? Just keep reading this article by Custom Writing experts!

• ✅ What to Include
• 👣 Writing Steps
• 💡 Essay Topics
• 👀 Essay Sample

🔗 References

✅ student exchange program essay: what to include.

The following information should be included in a good student exchange essay.

To make your essay really strong, try our hints for writing motivation essays and a personal essay .

👣 Student Exchange Program Essay: Writing Steps

Outshine the other applicants by writing an excellent student exchange essay that demonstrates your ability to think intelligently and express yourself in writing! The process of writing an impressive exchange application essay is not as complicated as you might think.

Here are the writing steps that will help you write a thoughtful, convincing, and concise exchange application essay.

💡 Student Exchange Program (FLEX) Essay Topics

• Many students have experiences, identity, or talent that define their character and life. Their application for FLEX would be incomplete without it. Please share your story if it sounds like you . You can find an exchange student essay on this topic below.
• Our success in studies, personal life , and career owes to the lessons learned through overcoming obstacles. Have you ever faced a failure, challenge, or setback that made you stronger and smarter? How did it affect you, and what conclusions did you make?
• Recall a hard problem you had to solve or the one you are still struggling with. For example, it can be a complicated assignment, an intellectual challenge, or an ethical dilemma. Why is it so critical to you? Which steps did you take or could take to find a solution?
• Reflect on a belief or idea that you felt was wrong. Why did you question it? What result did you reach in these thoughts?
• Our accomplishments and realizations spark a new understanding of life and personal growth . Tell about a similar event that changed the way you perceive yourself and others.
• Describe an idea or topic that is engaging enough to make you lose track of time. Why is it so captivating? What actions do you make to learn more in this field?

👀 Study Abroad Essay Sample

Every person has a talent. It takes a while to discover it, but life becomes similar to an engaging strategy game once you know your vocation. My parents never insisted on my selecting a path. I tried many hobbies and activities, but none of them lasted longer than a year.

Four years ago, I attended my first botany class. At that moment, I understood that it was something I would like to study deeper. So many plants surround us, and we are ignorant of their names and life cycles. This knowledge gives us an opportunity to understand our role on the planet and explore how we can help nature.

This year, I asked myself: what do I want to do in my future life? It didn’t take long to answer. I would like to become a pharmacologist and develop new medicines. But at the moment, I need to study hard. I expect that the study abroad program will allow me to learn more about American culture and make me more open-minded.

As an international student, I will have a chance to perfect my biology knowledge at an American school. I can tell a lot about trees, flowers, and grass, as well as the animals and birds that live in them. That is why I will always have a topic to discuss with my host family and peers. I am looking forward to meeting new people and experiences.

Your student exchange application essay can be the deciding factor for your selection and participation in the student exchange program. There is no doubt that your student exchange essay can be a good indicator of your personality. Make every effort to communicate your enthusiasm for studying abroad and let the student exchange program officials learn about your unique qualities. Also, don’t be shy to use every bit of help that you may require. For instance, try a summary helper if you struggle to finish up your writing properly, get someone to proofread your writing in case you’re not sure if it’s perfect, and so on.

Remember that studying abroad is a life-changing experience that will impact your college career. Don’t miss this chance to invest in your future. Start your journey today with a strongly written and carefully proofread student exchange essay. We promise it will make a difference!

✏️ Student Exchange Essay FAQ

If you write an application for a scholarship, it is crucial that your study abroad essay tells about your personal motivation to participate in the exchange program. Otherwise, you may focus on the general pros and cons of the experience.

When you start a personal statement, keep in mind that it is the way admission committees get to know you. Make sure to provide relevant info about your goals , passions , examples of personal accomplishments , etc.

If it is a welcome letter to a foreign student, express how glad you are to meet them. You may give some advice on how to adapt to the new environment, share your thoughts about the exchange program, and ask about the student’s feelings and impressions .

Some advantages of becoming a foreign exchange student are: broadening your horizons , getting off your comfort zone, making new friends, practicing foreign languages (if applicable), gaining new skills/knowledge. Overall, it is an excellent opportunity to experience something new and valuable.

• 25 Reasons to Study Abroad | Top Universities
• Exchange Programs | U.S. Department of State
• EU students | European Commission
• Student Exchange Programs | EF Foreign Exchange
• International Student Exchange Programs
• 8 Student Exchange Programs for Teens | GoAbroad.com
• How to apply – International Exchange and Study Abroad
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Really valid and sensible . Great work. I hope it will help alot

Thank you very much, I also wanted to participate in flex program, but I didn’t understand much about Essay and I understood a lot after seeing this sample

Hello, I am from Uzbekistan. I want to participate in the student exchange program in the USA. How is this test administered? Online or face-to-face and where? And what knowledge should be acquired to participate in the program

This was an useful blog for our institute

How long should a exchange essay be?

Your essay should be up to one page in length if not otherwise required by your professor

Hello. Please help me with my essay. I can not pay. Can you send me some sample essays, please?

It is very helpful thanks.

Good techniques

How to apply as an exchange student

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After your Home University has nominated you for student exchange at UH, you can follow the instructions below.  

Your application for student exchange consists of:

• The electronic application form
• a motivation letter
• a learning agreement
• a transcript of records

In case you are applying for a traineeship as an Erasmus+ exchange student (SMS), you need also  an invitation letter  from your supervisor at the University of Helsinki. For further instructions on how to look for a supervisor, please see How to apply for internship/thesis work/research . 

If you are applying as an Erasmus+ trainee (SMT), please see the instructions on How to apply as a visiting student . 

On this page

Starting your application.

Before you start the application, please read the instructions below and collect all necessary documents for your application. Some details can no longer be edited by you once you have filled in the registration form. Reading the instructions saves a lot of time and effort. Following the detailed instructions on how to apply via Mobility Online while filling in the the application form can be very helpful. 

You start the application process by registering online via the  Mobility Online portal . Mobility Online will guide you forward step-by-step.

Required documents for your application

Motivation letter, learn­ing agree­ment.

• Transcript of Records
• Invitation letter (in case you will be doing practical training/thesis/internship. Not required for clinical rotations at the Faculty of Veterinary Medicine.)

Please find more information on the documents below. Please do not upload zip files.

Application form

This is fully electronic and filled out in Mobility Online. It is the registration to be an applicant, not a separate attachment.

Write a motivation letter (Statement of purpose) using the language you mainly plan to study with (English, Finnish or Swedish). The recommended  length of the motivation letter is 200-500 words.  You should state why you wish to study at UH and how your studies at UH will support your degree studies at home and your career objectives. The motivation letter should be uploaded as a separate pdf document. 

What is the Learning Agreement?

• The Learning Agreement is an obligatory part of your application. It is a list of courses that you wish to take at UH and it helps you to organize your studies during the exchange. We don't sign it until after your admission to the University of Helsinki.
• Please fill in also the details of the  contact person at the receiving unit (contact persons can also be used for when filling in your Online Learning Agreement). 
• The Learning Agreement is a preliminary plan. It does not guarantee a place on the course. 

Where to find courses for my exchange studies? Are there any restrictions?

• Information concerning courses in English can be found at  Courses for exchange students .
• If you are applying for the autumn semester or full year, we ask that you do not complete your Learning Agreement before April, because the most up-to-date course information will usually not be published before then.
• Most courses require previous studies in the subject/discipline in question and some are restricted altogether. See more about course requirements and restrictions under Re­stric­tions in at­tend­ing courses .
• When you plan your studies please note that you should mainly select courses in the field of study you have been nominated for or according to what is stated in the exchange agreement between your home institution and UH.
• Usually exchange students have unrestricted access to lecture courses in English at their host faculty, but restrictions may apply for field courses, laboratory courses, methodology courses and seminars.
• It might also be possible to take courses at other departments/faculties to some extent. However, they may have different rules for registration, prerequisite studies and they will give preference to their own students. It cannot be guaranteed that courses organized by other faculties are available. 
• Restrictions on which courses you are allowed to take may apply – for instance courses in English Philology (Bachelor's Programme in Languages (study track: English) and Master's Programme in English Studies) are only available for exchange students who are nominated based on exchange agreements of that discipline at the Univ. of Helsinki and to university level exchange students who are majoring in English at their home university. You can find faculty and study programme specific course restrictions by choosing the correct faculty under Information for exchange students .
• If you have more precise questions on the contents of a specific course, please contact the responsible person of the course. You can find his/her name under course description in course search under course overview.

How many courses should I take during my exchange studies? How about lab or thesis work?

• The average workload for one semester at the University of Helsinki is 30 ECTS credit points (60 ECTS for the whole academic year). In the end it depends on your home university how many ECTS credits you have to obtain per semester, since the sending institution is in charge of the approval of the courses. However, at the application stage your learning agreement should include at least 20 ECTS credit points for a semester (at least 40 ECTS for the whole academic year).
• If you plan to write your thesis or do research during your exchange period, please include in the learning agreement the title of your thesis or research, and include an  invitation letter  from your supervisor at UH to your application. Check the University of Helsinki Research Portal  for possible supervisors.
• Please note that laboratory or thesis work does not require course codes in your Learning Agreement.

Step-by-step guide for the Learning Agreement process

The Learning Agreement process varies depending on your exchange programme. Please follow the instructions of the correct exchange programme.

STEP 1: INSTRUCTIONS FOR ERASMUS+ EXCHANGES

Before the application deadline

1.  Fill in the learning agreement in the system your home university uses for exchanging online learning agreements. Please follow the instructions of your home university. Please note that the learning agreement is an obligatory step of the online application. 

2. If required by the online learning agreement system used in your home university, fill in the name and contact information of the responsible person of your home university and/or of the University of Helsinki. See the  responsible persons at the University of Helsinki . 

3.  Exception: please note that laboratory or thesis work does not require course codes.

4.  Ask your home university coordinator to confirm and sign your learning agreement in the online learning agreement system in use.

5.  Click to confirm in Mobility Online that you have completed the learning agreement in your home university's online learning agreement system.

6. If your home university does not use a system for exchanging online learning agreements (via EWP), you can use the Learning Agreement form used by your home university. Ask your home university coordinator to confirm and sign your learning agreement. After this, upload the learning agreement to your Mobility Online account.

If you are from a UK university that does not use the online learning agreement system and does not have a suitable learning agreement template, please use our Learning Agreement template for visiting students .

STEP 1: INSTRUCTIONS FOR OTHER EXCHANGES

• Fill in the learning agreement in the Mobility Online application system. You can optionally use the Learning agreement of your home institution as an upload. If you use the Mobility Online Learning Agreement, see the detailed Mobility Online application instructions . Please note that the learning agreement is an obligatory step of the online application. You should add the course names and course codes in Mobility Online one by one and then print the form.  
• Exceptions: Laboratory or thesis work does not require course codes
• Print out the learning agreement (download it to your computer). 

4.  Ask your home university coordinator to confirm and sign your learning agreement. If your home institution requires that you must use the Learning Agreement form of your own university, you may ask signatures from your home institution to that form. After this, upload the learning agreement(s) on your Mobility Online account.

STEP 2: INSTRUCTIONS FOR ALL EXCHANGE PROGRAMMES (INCLUDING ERASMUS+)

Between the acceptance and the exchange period

1 . Learning Agreement will be checked as a part of the acceptance process. If major changes are required to the courses you listed on the Learning Agreement, you will receive an e-mail from  [email protected]  with instructions and feedback regarding your Learning Agreement.

2.  Please note that your learning agreement is a preliminary plan for your studies in Helsinki, but it is not a registration for any courses nor a guarantee that you are accepted to those courses. Changes to your Learning agreement can be made throughout the academic year, if your home institution approves of this.

3.  The Learning Agreements are signed after the acceptance by the International Exchange Specialists responsible for your study field  after your arrival in Helsinki . If you need a signature before arrival please contact International Exchange Services.

At the start of your exchange period in Helsinki

4.  The actual registration for the courses takes place after your arrival in Helsinki during the orientation period. At this point, as far as we are concerned, it is still possible to change your course selection or add new courses into your study plan. 

If the registration period to the course in question ends before the orientation week, be in contact with the teacher of the course.

5.  Registration to courses will be done through Sisu . You will need a University of Helsinki student number and your IT user account for that and you will receive instructions on how to get the user account before your arrival to Helsinki so that you will have it ready for the Orientation week. Please note that while you will be able to enter the course registrations once you have the user account, do not try to register for any course before the first day of your study right, because the Sisu system will reject the registration. Registrations will only be successful from the first day of your study right.

6.  The final Learning Agreement is signed by the International Exchange Specialists.

Con­tact per­sons for Learn­ing Agree­ment and Online Learning Agreement

• Faculty of Agriculture and Forestry, Specialist Sari Mikkola
• Faculty of Arts, Specialists Anna-Maria Sillantaka, Heidi Säävuori and Maria Takalainen
• Faculty of Educational Sciences, Specialist Mikko Moilanen 
• Faculty of Biological and Environmental Sciences, Specialist Outi Orenius
• Faculty of Law, Specialist Sanni Ruuskanen and Jenni Mäkelä
• Faculty of Medicine, Specialist Jenni Mäkelä
• Faculty of Science, Specialists Elena Lauri (Physical Sciences, Geography and Geology) and Yonca Ermutlu (Chemistry, Computer Science, Mathematics, Data Science)
• Faculty of Social Sciences & The Swedish School of Social Science, Specialists Niina Haapasilta, Janina Lygdman, Eeva Korteniemi
• Faculty of Theology, Specialists Anna-Maria Sillantaka and Heidi Säävuori
• Faculty of Pharmacy, Specialist Outi Orenius
• Faculty of Veterinary Medicine, Specialist Sari Mikkola

Email address and phone number to all learning agreements:  [email protected] , +358 2941 22401, Erasmus code: SF HELSINK01

For specific exchange programmes (e.g. university bilateral agreements), there can be exceptions to the contact person, e.g. a university-wide contact person’s signature may be needed. Please check the instructions for your own exchange programme if you are coming from outside EU .  

Tran­script of re­cords

An official transcript of records (same as transcript of credits) (in English, Finnish or Swedish), i.e. a certified list of all the courses and exams you have completed at your home university, must be attached to your application.

Please note that you should include a complete transcript for both current and past degrees , i.e. if you are applying as a Master's Degree student, you should also include a complete transcript for your Bachelor's Degree. If you are applying as a PhD student, please also provide transcripts of your Bachelor's and Master's degrees. It is important that the courses are listed in English, Finnish, or Swedish. In case your home university does not provide transcripts in any of the aforementioned languages, you are responsible for translating the document yourself. It does not need to be an officially verified translation. 

Exception: If you are studying in a joint degree programme of the University of Helsinki, you only need to submit your current degree programme's transcript of records.  

Language certificate

The University of Helsinki requires language skills in English, Finnish or Swedish (the language you mainly plan to study with) that correspond to  Level B2 on the CEFR scale. 

As an exchange student, you do not need to submit proof of language proficiency. Your home university is expected to check that you have the required B2 level. 

In­vit­a­tion let­ter

If you plan to conduct  practical training/research/thesis work  during your exchange period, your application must include an invitation letter in English, Finnish or Swedish (including dates for the visiting period and the estimated amount of credits received at the UH) from the academic contact person who has agreed to supervise your work at the UH. You are responsible for searching the supervisor before applying as an exchange student. For instructions on how to look for a supervisor, please see How to apply for internship/thesis work/research .

• UH Invitation letter template (PDF)

Hous­ing ap­plic­a­tion

Exchange students should apply for housing in the Mobility Online application portal. Here you find the Mobility Online application instructions , including how to apply for housing. You can find more information on housing for exchange students in the  Instructions for students - How to apply for housing as an exchange student.

Com­plet­ing your ap­plic­a­tion

Upload your application complete with all the application enclosures in the Mobility Online application system by the deadline, April 15 / May 15 (in the spring) OR September 30 / October 15 (in the autumn). Upload the application documents preferably as pdf files and name the files clearly, e.g. Language_Certificate.pdf, Learning_Agreement.pdf,  Application_form.pdf. Please do not upload zip files.

Completing your application:  After you have uploaded your application form with the required application enclosures to your Mobility Online account you will still need to confirm that you have uploaded all of the required documents. Click on the link " Confirm that you have uploaded all required documents " in the application work-flow and tick the box. Save your confirmation with the “Create” button. This completes your application (there is no separate submit/send button).

Once you have uploaded your documents  and completed the step "Confirm that you have uploaded all required documents" we’ve received your application. Only once we have processed all your documents will the application move forward to the step "Application documents received" in Mobility Online.

Please note that during the time when applications are processed, queries concerning the status of an individual application will not be answered. You can  follow up the progress of your application  through your Mobility Online application account. Please note also that applications will only be processed after the closing of the application period.

Online support for exchange applicants

Are you ready to embark on your journey with Mobility Online, secure student housing, complete your Online Learning Agreement, or locate relevant courses? Connect with us during our live Zoom sessions, where you can engage in real-time discussions and have your questions answered. Keep an eye on this page for the Zoom event links, which will be provided on the day of the webinar. Don't forget to save the dates and times in your calendar! Remember, all sessions follow Helsinki local time . To ensure you don't miss out, verify the corresponding time in your timezone using a world clock before attending.

Please note that these online sessions will not be recorded for later viewing.

How to participate in the Zoom event: The event link will be available below as the date approaches. Upon selecting the provided link, you'll encounter a browser prompt (illustration available, see screenshot here ). To proceed within the browser, click "PERUUTA" (which means 'cancel'), and then select the "Join from your browser" link at the bottom of the page. This action will launch the webinar in your browser. If you have the Zoom application installed, feel free to use it to join us as an alternative.

Online webinar: How to apply as an exchange student?  We will demonstrate how to complete an application through Mobility Online.

Thursday, September 5th, 2024, from 15:00 to 16:30 Helsinki local time. Make sure to double-check your local time with a world clock. Please note that latecomers will not be admitted to the webinar if they are more than 30 minutes late. The Zoom link will be available on this page closer to the webinar. 

Additionally, we are offering an online Q&A session for incoming exchange applicants who may have urgent, last-minute questions regarding the application process:

Thursday, October 10th, 2024, from 13:00 to 14:00 Helsinki local time. Don't forget to check your local time with a world clock. The Zoom link will be posted here well in advance before the session. Event link: tba

Home — Essay Samples — Education — Exchange Student — Motivation Letter for Semester Exchange Programme

Motivation Letter for Exchange Programme (summer 2023)

• Categories: Exchange Student

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Words: 567 |

Published: Apr 11, 2019

Words: 567 | Page: 1 | 3 min read

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Apply For Study In a Foreign University

I am interested in undertaking graduate studies in Medieval History to earn an M.A. degree from International University. I received my B.A. degree from Springfield University in Kansas sixteen years ago with a dual major in History and English, and have subsequently taught both English and History at Centerville High School, also in Kansas, USA.

I would greatly appreciate your sending me application materials, including information about financial aid and employment opportunities for foreign graduate students. Please use the above address.

I would like to find out more about your internship program for foreign nurses. I am a qualified nurse and midwife, having graduated from Springfield University four years ago with the equivalent of an R.N. degree. Please send application forms to the following address:

I am writing to request information on Springfield University's International Exchange program. I am one year from completion of the equivalent of a B.A. degree at International University, and I wish to broaden my experience by attending a foreign university for a semester.

I am an excellent student in the Anthropology department here, and after graduation I intend to continue my studies in this field in North America.

Please send any information pertaining to my application as a foreign exchange student to the above address.

How to Write this Application Letter: Expert Tips and Guidelines

Give enough information for the recipient to gain a clear understanding of what you need, but keep your letter fairly short. Ask for an explanation of anything you don't understand. You will probably receive the appropriate forms or brochures in response to this letter.

• Explain what you want to do or achieve. It is often a good idea to mention the name of the university.
• Briefly describe your reasons for wanting the work or study experience, and/or your qualifications.
• Make your request.
• Make it easy for the recipient to contact you or send you information. In addition to your mailing address, give your e-mail address and phone and FAX numbers, if you have them. Universities, colleges and large companies will almost always send free information packets to describe their programs. It is sometimes appropriate to offer to pay for this service.

Write Your application in Minutes: Easy Step-by-Step Guide with Sample Sentences and Phrases

1 explain what you want to do or achieve. it is often a good idea to mention the name of the university., sample sentences for step 1.

• I am interested in attending Springfield University to work towards a Bachelor's degree in plant genetics.
• I would like to attend Springfield University to do graduate work in Technology Management.
• I want to obtain a degree in Political Science from Springfield University.
• I have been informed that you offer an intensive 18-month MBA program, and would like to apply for admission.
• I need to improve my English skills before I can attend Springfield University, and believe that you offer an eight-week class to prepare for the TOEFL.
• I wish to spend a year working in a state-of-the-art Pediatric Intensive Care Unit, so that I can use this experience in my own country. Can you help me?
• I want to apply to become an exchange student.
• I believe that your company offers internships to foreign Computer Science graduates, and would like to be considered for one of these internships.
• In response to your advertisement in my local newspaper, I would like to apply to attend your Hotel Management School.
• I would like to be considered for the internship program for foreign Computer Science graduates that was announced in the November 1 Chronicle.

Key Phrases for Step 1

• after seeing your brochure
• am most interested in
• am interested in
• am informed that
• become involved in
• do graduate work in
• for admission to
• gain on-the-job experience in
• have the opportunity to
• improve my skills in
• in response to
• is my intention to
• is my wish to
• obtain a degree in
• participate in
• pursuing a degree in
• request your consideration
• spend time working in
• study in the field of
• that was announced in
• want to apply to
• wish to improve my
• wish to apply for
• work towards the degree of
• would like to attend
• would like to be considered for
• your advertisement in

2 Briefly describe your reasons for wanting the work or study experience, and/or your qualifications.

Sample sentences for step 2.

• I will complete high school in November, and want to work in the field of agriculture. I have heard about the genetic engineering work being done by your department, and would like to study with you.
• I believe you have a Master's Degree program in this area. I graduated from the University of Kansas two years ago with a B.S. degree in Electronic Engineering Technology and would now like to study further.
• I have a Bachelor's degree with two majors, in Economics and Spanish, and would now like to improve my English with a view to teaching English as a second language.
• I have taught the equivalent of fourth grade for the past ten years and would like to certify as an elementary school teacher in Kansas so that I can seek employment there.
• I speak English, French and Japanese fluently.
• Fifteen years ago I spent three very happy months in Kansas as an exchange student, and have always wanted to return there.
• My degree is in software engineering, but I would like to improve my hardware skills.
• I am friendly and outgoing, with excellent grades, and am eager to spend time in the United States to learn about your language and culture and to share a little of mine.
• Your program is known throughout the world as one of the best, and I would like to study at such a renowned institution.

Key Phrases for Step 2

• am eager to
• eventually would like to
• have heard a great deal about
• have always wanted to
• interests lie in
• is known throughout the
• much praise for
• on the cutting edge of
• such a renowned
• the excellent reputation of
• the finest program in
• to gain further experience in
• to learn more about
• to seek employment as
• want to work in
• was recommended by
• will complete my
• wish to expand into
• with a view to
• would like to study further

3 Make your request.

Sample sentences for step 3.

• Please send me application forms, along with information on financial aid and any other information that you think may help me.
• Please send me the necessary materials so that I can apply for admission into your program.
• I would appreciate your sending me an information packet.
• Can you send me more information about your program? I would especially like to receive information about tuition costs and admission deadlines.
• Please tell me how to apply for admission.
• Please send me information about your MBA program.
• Would it be possible for you to send me more information about your Technology program? I would prefer to start next fall, if that is possible.
• Please send me the free information packet mentioned in your ad.
• I would be most grateful if you would send me further information.
• What do I need to do in order to qualify for this program?
• Please include the application deadlines for the internship program.
• Please include information on any scholarships available to foreign graduate students.
• Please also indicate whether your company assists interns with travel or living expenses.

Key Phrases for Step 3

• about financial aid
• about your graduate program in
• about application deadlines
• an admissions packet
• an information packet
• application forms for
• as described in your advertisement
• as soon as possible
• at your earliest convenience
• could you send me
• in order to
• including information about
• information about
• let me know how
• on financial requirements
• on employment opportunities
• on financial aid
• please include information on
• please send me
• so that I can apply for
• tell me how to
• the necessary information
• the information packet
• to apply for admission
• to qualify for
• what I need to do
• whether financial assistance is available
• would appreciate your sending me
• would be grateful if you would

4 Make it easy for the recipient to contact you or send you information. In addition to your mailing address, give your e-mail address and phone and FAX numbers, if you have them. Universities, colleges and large companies will almost always send free information packets to describe their programs. It is sometimes appropriate to offer to pay for this service.

Sample sentences for step 4.

• My address is: 1600 Main Street, Springfield, Kansas 12345
• You can reach me by e-mail at [email protected].
• I will be happy to cover any postage or printing costs.
• I will be happy to pay airmail postage, in order to receive the material as quickly as possible.
• As requested, I am enclosing a self-addressed envelope. I could not affix stamps, as I live outside the USA, but have also enclosed two international postal coupons. If this is not sufficient, I will gladly pay any additional costs.
• You can reach me at the above address, or as follows: Phone: 555-5555 Fax: 555-5555 E-mail: [email protected]

Key Phrases for Step 4

• am willing to
• as requested in your
• at the above address
• can reach me at
• cover any costs
• e-mail address is
• have enclosed a
• international postal coupons
• look forward to receiving
• mailing address is
• postage or printing costs
• send it care of
• will be happy to cover
• will gladly pay

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Step 3: Apply

APPLY FOR THE EXCHANGE

Ready to apply? The application will walk you through all the steps.

WHEN TO APPLY

August/September Deadline: February 1 January Deadline: August 1

Register for an Account

Create  your account to apply for the exchange. If you experience technical difficulties, contact the ReciprocityHelpDesk .

Complete The Application

Create your UCEAP application . If you cannot complete the entire application in one sitting, save your information before exiting the website and complete the application later.

Problems with your application?

Check out our technical tips below.

STUDY PLANS

Prepare a study plan for three selected uc campuses.

Your study plans will help us to find the best campus for you. Use the study plan form as a practice worksheet to record your UC course selections. The form will help you organize the required course information you need to provide in your application.

• UC major courses are intense. Most UC students enroll in 14-17 units per term, a combination of major and general education course units. You are not limited to selecting courses in your major. You may enroll in courses in other majors, if you meet course prerequisites and space in class is available.
• Enrollment in specific courses is not guaranteed. A particular course may not be available to an applicant in any given term or may not be offered during your UC exchange. Select an alternative course for every course you initially choose.
• If you must complete specific coursework during the exchange period, consult with your home university academic advisor before applying to UC.
• The longer your proposed exchange period, the more likely it is that you would be able to enroll in the courses you select. Courses that are sequential may only be offered once per academic year. 

Course Load and Minimum Unit Requirements

Full-time enrollment (12-13 units each term) is required of both US and non-US citizens. If English is your second language, consider limiting your first-term enrollment to the minimum number of units required.

How to Select Courses

The course catalog provides a brief description of all courses that have been offered in the past. Not all courses are offered each term. The schedule of classes will list the courses offered during the previous or current year.

This sample course description shows the various components: course number, course suffix (or prefix), course title, number of course units, type of course and course prerequisites.

• Lower-division courses numbered 1–99 are introductory.
• Upper-division courses numbered 100–199 are usually taken by students with some experience in the major. You must have completed the prerequisites or their equivalent at your home university to enroll.
• Graduate courses are numbered 200 and above. You may enroll in graduate courses only if you receive the UC instructor’s permission. Some departments do not allow undergraduates to enroll in graduate courses. You must respect any restrictions that apply.
• Independent study (190 series) is appropriate if you must complete a home university thesis or research project while at UC. You and the instructor determine the course structure and units earned under the guidelines of the host college or school.

DOCUMENT PREPARATION

Gather required information and documents.

You will need to refer to and upload the following documents to complete these application sections. Prepare and save documents as .jpg, .png and .pdf files before you start the application.

• Personal information page of your passport
• English-language proficiency examination scores (if applicable)
• British-style educational systems -  provide A-Level results 
• French educational system - if applicable, provide preparatory course transcripts
• Provide your coursework-in progress, if your transcripts do not list the courses in which you are currently enrolled.
• Study plan worksheet with course information for each of your three UC campus choices
• Major prerequisites checklist

ACADEMIC HISTORY

Be prepared to provide the dates of attendance and location of each institution in your academic history.  Upload the corresponding transcripts and academic records for each institution. 

ACADEMIC STATEMENT

This is your opportunity to tell us something more about yourself that may not be obvious from your study plans and transcript.

Write about your interests and motivation to apply for the exchange, describe your academic experience, any personal or academic challenges, and what you hope to contribute as an exchange student at the University of California.

Prepare a statement of 250 words (up to 1500 characters).

Submit your Application

Accept the student contract terms and submit your application. You will receive a confirmation email at the email address associated with your account.

Technical Tips

We are sorry to hear you are experiencing technical difficulties! 

Here are some tips that may help:

• Use Google Chrome or Microsoft Edge browser.
• Clear your browser cache.
• Save frequently.
• If you have attempted to reset your password and did not receive the reset email, confirm that you are checking the email account you used to create your UCEAP account, and check your spam/junk folder for the reset email.

If you continue to experience technical difficulties, contact the Reciprocity Help Desk and provide screenshots of the problem and error messages you receive.

UCEAP Reciprocal Programs

Phone: +1805 893 4534 Email: [email protected] Office Hours: Monday–Friday (8 am–noon, 1–5 pm)

24-Hour Emergency Contact

Phone: +1805 893 4762 UCEAP Emergency Information

Calendar Apply UCEAP Systemwide

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Motivation letter samples and templates

Motivation letter for student exchange

Giancarlo Moretto

Milano Street, 55

Roma, Italy

Tel. +39-349-98-99-581

E-mail: [email protected]

To whom it may concern,

I am Giancarlo Moretto, student of Pharmaceutical Faculty in Rome at the University of Rome. With this letter I would like to express my strong interest for participation at your Student Exchange Programme in the summer of 2013. As a suture graduate, I plan to build an international career in the field of pharmacy in the EU, so this programme will really mean a lot for my professional aspirations. Capability to handle problems, social balance and the necessity to gain an international experience outside my University make me a proper candidate for this position.

I have done an internship for about two months at a local pharmacy in Rome. During that placement, I have mastered skills like: computer proficiency in pharmaceutical software, how to make the reception of medicaments and register them in the database. Working with people has broadened my communication talent and I learnt how to handle different characters in very short time. Furthermore I assisted the senior pharmacists to prepare and extract remedies, crèmes and potions. With my experience in creating computer applications and English proficiency I was able to adjust to the work in a very short time. I believe that my working experience in combination with my studies make my candidateship for your programme possible.

During my studies, I have been a student representative. I was chosen at the Faculty’s elections for three years in a row. My responsibilities, as a representative included: organizing term exams, social gathering and sport events; representation of my Faculty at the students Senate and facilitation management. Those assignments enabled me to develop strong organization skills and to become responsible young individual, taking into account the needs of my colleges. Also, as a student of University of Rome I discovered the usefulness of team work, especially in laboratory conditions. I advocate the opinion that my team working experience is essential in a community pharmacy and in the area of research also. Only with quality team work great achievement can be richen, and I am have a strong will to pursuit that goal.

Thank you very much in advanced for this opportunity and for considering my application. Considering my experience and skills I believe that your programme will benefit a lot from my presence and it will enhance my future career in the field of pharmacy. I am convinced that I will find a place in all the activities anticipated by your University and I will do my best to adjust to your facilities and courses. I am looking forward to hearing from you soon.

[Signature]

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Guide to Writing a Formal Letter for Exchange Student

Table of Contents

Studying in another school can be stressful, especially when it comes to the documents you have to submit. One of these include submitting a formal letter for exchange student .

What is a Formal Letter?

A formal letter is a document used in an official manner . Whether it’s to accept invitations, collect fees, or request, a letter is simply a highly corporate or academic correspondence.

In this letter, you have to avoid becoming informal and present yourself in a more professional way. Most countries now require you to write formal letters before you can incorporate into their country. So before making one, you have to make sure you are using the correct structure and formalities.

You might have been invited for a foreign student program, whether local or international. Information about your significant achievements as a student is necessary for your application. The university you’re applying for may require you to write a formal letter stating all of your awards throughout time.

Study how to write a formal letter to a university under a foreign student program through the next sections below.

Writing a Formal Letter for Student

Letters involving a foreign student application requires a great amount of understanding when it comes to letter composition. If you have to apply to a school whether a local one or an international one, it’s essential to provide an essay to them.

Joining an exchange program may also take time, especially if your course requires a lot of prerequisites to meet. One of the most important things to practice before you write your letter is your prowess in using written and spoken English language.

Studying abroad, however, is a good opportunity for a student like you. Foreign universities are interested on transferee students that has the ability to portray their outstanding English skills.

Which is why you need to work hard on delivering a formal letter to them. Should you find it hard to write one, you can look for help in finalizing an excellent essay. Whether from this article or other references, make sure to find a good template to follow.

In composing your letter, share any necessary experience that may showcase your best qualities as a student. Also, state any awards or recognition you received throughout your academic life. This information will help you stand out among all applicants in the program. Remember to add the contact details of anyone that can recommend you further.

Make sure to list down all of your academic milestone per year to impress the university you’re applying for.

By following these steps, you may be able to fulfill your hopes for admission to an international university studying your desired course.

Sample Formal Letter for Student

My mother tongue is Finnish, so there ought to be some mistakes in my motivation letter.

I would like to apply for one semester as a transferee student at Bangkok University and study there for the whole autumn of 2022.

I have been studying in Helsinki University for almost three years by now. My major is Finance, and I am planning to do my minor as a student in Bangkok University.

I think it is important to get out of our comfort-zone from time to time. Experiencing the country isn’t the only benefit of being a foreign student. I am looking to forward to meeting people from all over the world and getting to know other students with different kind of backgrounds.

I have always been interested in Thailand and generally in the whole spectrum of Asian culture. Since my first visit to Thailand in 2003, I have always wanted to go back there and experience the way of life.

I chose Bangkok University because I have few friends that went there and loved the whole experience, the people and the school. There are a lot of other exchange students at Bangkok University, so it would be easy for foreign students to get acquainted as well. (Source: www.englishforums.com)

Now, you know about the basic things in writing a formal letter for students applying for a study program. It is important to know what is a Formal Letter, what is its purpose, and how to write it.

Writing a formal letter for exchange students is not an easy task, but you have to overcome the apparent challenges of writing one. Now that you know the basics, you can create an impressive formal letter and ensure a positive result.

Pam is an expert grammarian with years of experience teaching English, writing and ESL Grammar courses at the university level. She is enamored with all things language and fascinated with how we use words to shape our world.

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• Write a brief letter giving the necessary information about all the forms and brochures. You may await the recipient's response to your request.
• Mention the name of the university you would want to study in. It would be good to explain clearly the degree you want to pursue.
• Detail your qualifications. Explain in brief why you would want to go for further education or work experience.
• Request for information.
• Mention your e-mail address, mailing address or Fax numbers as appropriate. Give the recipient all the required information to contact you. Colleges, Universities or companies would send their details for free. If required, you could offer to pay for this information.

SAMPLE LETTER

[Letter Date]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

This letter is in the form of a request for obtaining a brochure informing me about the Cranfield College's International Exchange program. I am in the final year of my B.S degree and would love to visit abroad in my last semester to enlighten myself more. I have achieved excellence here in the Bioinformatics department here, and post graduation I would like to continue my studies in the same state. Please be kind in providing me the information requested at the earliest to the address mentioned in the application.

Sincerely, [Senders Name] [Senders Title] -Optional-

[Enclosures: number] - Optional - cc: [Name of copy recipient] - Optional -

Letter to ask about an international exchange program.

Further things to consider when writing application letters to schools

Application Letters

Application letters are letters that you write to formally request for something from authority, apply for a job, or join an institution. Effective application letters will give a detailed explanation for your interest in the specific item, company, or institution. They showcase your abilities and strengths and illustrate your experience. In most cases, people write application letters to express their interest in receiving a position, attending an institution, or when applying for a visa, for instance. In all scenarios, application letters must be accompanied by the relevant documents. Application letters are the perfect tool to demonstrate something of your personality. Therefore, you should write in a professional tone setting a clear outline that allows the reader to scan the primary data quickly. Introduce yourself and briefly explain your intent and reason for the application. Address the letter with a title or name of the recipient. If your application is for a job or to join an institution, for example, you need to highlight your experience and qualification; if you are applying for a travel visa, make sure to state a clear intention for your travel. End with a positive tone and invite the recipient to contact you.

Letters to Schools

Letters to schools are letters written to institutions designed to provide learning environment and spaces to pupils and students. There are many times when you may feel the need to write to a school administration. Maybe you want to recommend a student or employee or want to apply for an academic program. Perhaps your child has a disability, and you want to make sure that he/she is receiving special education services. Whatever the issue, putting your thoughts in writing avoids confusion since it provides you and the recipient with a record of your request. It is, therefore, crucial to keep a copy of any letter you send. All letters to schools must use the standard business letter style. Start your letter with the proper address and salutation. Introduce yourself and explain the reason for your letter clearly and concisely. Depending on the content of your letter, provide any documentation that gives the recipient reference to the case or clarifies your concerns. Keep the tone polite, respectful, and professional. Close by thanking the recipient for his/her time and with a note of anticipation of positive feedback. Sign off and proofread the final draft before sending it.

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Application Process for NYU Students

Admission to the International Exchange program is highly selective. An extremely limited number of spaces per university is available each year. 

The application review is a holistic process that considers the complete academic record, unique program requirements, and student essay. It is suggested that applicants have earned a GPA of 3.0; students with lower GPA's are encouraged to provide insight to their academic goals in the personal statement.

Eligibility & Requirements

• Undergraduate students must have completed at least 64 credits since matriculating at NYU by the time you study away
• Graduate students must have completed their first year before applying
• Suggested GPA of 3.0 or higher; students with lower GPA's are encouraged to provide insight to their academic goals in the personal statement
• Students currently on leave of absence, academic probation or disciplinary probation are generally ineligible; exceptions will be made on a case-by-case basis
• Stern students are only eligible if the partner school is not a member of IBEX

1. Review Partner Schools

Read about each school and visit their websites. Decide on an institution and make an appointment to discuss your plans with an advisor. 

2. Research the Courses

Follow the links on the Partner Universities page to your desired host university's course listings. Just like at NYU, not every course is offered every semester. Be sure to pay attention to semesters and course levels. In some cases, certain courses are only available for a full year. Talk to a Global Programs advisor if you need assistance deciphering course offerings.

3. Meet with Your Academic Advisor

Confirm with the advisors in your school and department that the courses you intend to take through the exchange program will be appropriate for your academic plan. Keep in mind courses cannot be guaranteed ahead of time. It is best to approve more than you need to give you flexibility. Complete the Advisor Approval Form and have your advisor sign the form as well. Please attach this form to your application.

4. Letter of Recommendation

A letter of recommendation from a faculty member is required for a completed application. Letters of academic recommendation should be on letterhead and include an original signature. In your application, you will be able to input your professor's email and they will be sent a link to upload their letter to be attached to your application.

5. Apply to be Nominated by NYU 

Current NYU students  from any undergraduate college/school may submit an application. 

• Log into the application  using your NYU net ID and password.
• Select the term you would like to study away. Students interested in a spring only option, should select the "Start International Exchange: Fall 2024 Program Application/ Spring 2025 Program Application"
• Submit all required sections of the application
• Receive a confirmation email to access your indvidualized Enrollment Portal. It will take about 15-30 minutes to receive access to this page.

A complete application will require*:

• Course Preferences
• Personal Statement (250 - 500 words)
• Unofficial Transcript
• Advisor Approval Form
• Letter of Recommendation
• Citizenship Details
• Emergency Contact Information

*Some specialized programs will require additional information

* Personal Statement: This is your opportunity to explain your motivation and academic rational for the exchange program. What motivated you to apply? Why you have applied or expressed interest in the particular school, country, as well as courses you intend to enroll in? How will this impact your career goals? What will this program provide you that you can't obtain through an NYU study away site?

6. (If you are nominated by NYU) Apply to Partner University

Most partner institutions require applicants to complete a version of their exchange student application once they have received your initial application materials and have approved of your nomination. If your school's application form asks for an application fee, please double check with NYU Global Programs to see if it is truly necessary (it is usually not). If your school requires any hard-copy application materials submit these the Office of Global Programs before the specified application deadline. We will submit all application materials on your behalf.

Fall/Academic Year Final Deadline:  Jan. 15

Spring Priority Deadline*:  Jan. 15

Spring Final Deadline:  Aug. 15

* Students considering spring exchange programs are highly encouraged to apply by the priority deadline with our partners in Japan and South Korea being the most competitive*

(The International Exchange Program does not operate during the summer term.) First your application materials are reviewed by an NYU committee to determine if you will become an NYU nominee. Students who are chosen as nominees must then abide by additional application deadlines set by the partner institutions; there is very little flexibility with deadlines. NYU Global Programs will process your application materials. If approved, you will be nominated for the program and your application materials will be forwarded to your selected university. The partner university will likely require you to complete a version of their exchange student application form once they have received your initial application materials and have approved of your participation. Some universities have an application form available for you to complete ahead of time, but most will invite you to complete an application only after successful review of your Student Data Form and supporting materials. Further information about applying can be found in individual partner university descriptions. Email [email protected] with any questions you have about applying to the International Exchange Program.

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Exchange Application

Application Process | Dates | Costs

The International Student and Scholar Office (ISSO) administers incoming exchange programs. ISSO is the primary contact office for international exchange students visiting UNC Charlotte.

• 2024-2025 Fact Sheet

Application for International Exchange Admission

Step 1 – nomination.

To nominate a student, the UNC Charlotte partner university study abroad advisor emails the UNC Charlotte exchange student coordinator the following information:

• Student’s name and email address
• Field of study
• Level of Study (undergraduate, graduate (post-graduate), other)
• Number of semesters at UNC Charlotte
• Student type (tuition exchange, self-pay, etc.)

Step 2 – Online Application & Supporting Documents

Once nominated, your student will receive an email through our application software (ISSO Connect) asking them to complete our online exchange student application. The online application will require them to upload the following documents:

• Passport biographical page
• List of subjects in progress – If current subjects are not listed on the transcript, your student should attach a separate list of showing modules in progress (i.e. Word document)
• Proof of bachelor’s degree (if applying for master’s level courses)
• TOEFL IBT – 70 undergrad (14 in each sub score) / 83 grad
• TOEFL PBT – 523 undergrad (46 in each sub score) / —-
• IELTS – 6.0 undergrad (5.0 in each sub score) / 6.5 grad
• PTE Academic – 48 undergrad (35 in each sub score) / —
• DuoLingo – 105 undergrad / 115 grad
• Immigration not admission requirement – Confirmation of English proficiency is not a requirement for exchange student admission. However, we must document that students have sufficient English skills before we can issue J-1 visa documents.
• Flexible in the type of documents we can accept – Once the home university determines the student has sufficient English skills to succeed at UNC Charlotte, the home university should provide copies of the documentation (test scores, professional evaluations or our language proficiency evaluation form ) as confirmation of English proficiency.
• Alternative for students not meeting the English requirement – Students not meeting the English requirement can be considered for conditional admission to our English Language Training Institute (ELTI), but may not register for classes until completing an ESL placement test at ELTI.
• Tuition exchange students, living expenses only – $11,000/semester
• Self-pay students, living expenses and tuition – $22,250/semester
• Bank account statement, bank letter, letter of academic loan, or government student aid in English, no older than 6 months
• If the funds are not in the student’s name, the financial sponsor should also include a simple signed letter stating that he/she will sponsor the student.

Step 3 – Electronic Acceptance Packet

Once student has been admitted to the UNC Charlotte Exchange program, the student will receive an electronic acceptance packet containing a Letter of Admission, DS-2019 (for visa application), and further instructions for preparing for their UNC Charlotte exchange experience. The student’s home university study abroad coordinator will be copied on the email.

The price can vary depending on what you choose and what is available. Visit our Cost of Attendance page to learn about the estimated costs . You will receive your bill after you register for classes, and will have until the first 10 days of the semester to pay it. Payment plans are available, and you can pay with Visa or MasterCard and electronically.

How to write a letter to your future host family as an exchange student?

• How long should your host family letter be?
• What should you talk about in your host family letter?
• What shouldn't you write in your host family letter?
• How should you end a host family letter?
• One of our exchange students gives you some tips about how to write your host family letter:
• Watch the video
• Read more...

Many students are wondering how they should write their host family letter as part of the application process to be an exchange student abroad ! Here are some tips to write a good host family letter .

Your High School Study Abroad organization requires you to write a letter to your future host family. How long should it be?

Not too short, not too long! We advise future exchange students to take great care while working on their host family letter. The host families will carefully read what you have written to understand who you are. This letter should reflect your personality and current life . As well as your motivation to do this experience WITH them.

If you write a short letter, this information will be too basic and they will have difficulties imagining the person you are and projecting themselves welcoming you into their home. We do advise you to try to write about 1 1/2 or even 2 pages . This is usually enough to describe your life habits, your personality, your family and friends, your daily routine as well as the reasons why you applied to be an exchange student abroad.

If you apply to a student exchange in France , talk about your interest in the French language and culture.  If you intend to do a High School Study Abroad program in Spain , maybe talk about when you started to study Spanish at school and why you would be interested in improving your Spanish skills. 

If you are interested in a High School exchange in Japan , maybe explain how you study the language and what is appealing in the traditional and pop culture of Japan. 

​ More about High School exchange ​

The whole idea is to present yourself and help the host family to know a bit more about the person you are. This is why you are invited to write :

• about yourself,
• your family and friends,
• explain more about how your day looks like
• explain the reasons why you have chosen to do a high school study abroad
• share your feelings about the country you are going to study in
• speak about your expectations about the program

​Following this, include some personal traits. For example: "My friends would describe me as...". You can list all your qualities but make also sure to list some of your challenges, it will make you more human! It may also be nice to describe your relationship with your friends or family. How you relate to each other. 

The host family letter is not the place where you should write about your preferences about the host family composition or environment for example. Remember that your host family letter will be shared with several prospective host families, all different from each others : your letter should "speak" to any kind of host family.

You should therefore not list your expectations about the host family who will welcome you as they may feel they will not be a good fit for you if they can't fulfill all of your criteria!

Your letter should "motivate" a host family to welcome you in their home, but you should not lie about yourself. Be honest, tell them about your motivations , and your feelings about this experience but do not hesitate to share your concerns if any. It may also be their first time hosting and they may also be reassured to see that they are not the only ones who are a bit anxious about the experience, even if they are very motivated and excited!

The best is to thank your host family for their commitment to the student exchange program and their readiness to welcome an exchange student to their home for a few months. Tell them also that you are willing to get to know them, integrate yourself into their family life as smoothly as possible, and discover their language and way of life . Show that you are willing to adapt and will do your very best to make this experience enjoyable for all of you!

​ High School Study Abroad programs require you to adapt to a new environment, and a new host family and you will surely be out of your comfort zone for the first few weeks until you get more comfortable! Applying to a  student exchange program abroad is an important decision and taking the time to write the best letter to your future host family is a key to success! 

Most exchange programs abroad for High School students offer host family accommodation. In some cases, you may also apply to a Boarding school program abroad . 

"We have to fill a lot of forms and besides that, we also have to do a letter for our future host family . I know that a lot of exchange students find it hard to do. Today I'm going to give you some tips for you. I did search for my letter to put here in the video as an example but apparently, I don't have it anymore!

My first tip is to start your letter with the basics:

• tell your host family about who you are
• what you like to do
• how is your routine
• what do you do after school
• tell them if you have brothers or sisters
• how is your family
• where do you live
• tell them about your city
• tell them about your school

My second tip is to be honest because they want to know who you really are. It's not necessary to lie. They're gonna like you. Just try to be as honest as possible.

The next tip is to make sure your letter isn't too short because that doesn't look good. One or two pages are. Make sure you don't write a four-page letter, that's too much!

End your letter by thanking your family for choosing you and for welcoming you into their home. Tell them that you are excited to meet them. It's really important. It makes your letter better. Don't forget also to be creative! Write a nice letter so they can enjoy it while they are reading it.

If the family chooses you, it's because they think you're nice and they like you."

Thank you Matheus for your great tips for future exchange students! It will surely help them to get inspired when they write their host family letter for the High School study abroad program . 

Did you like these tips? You can find a lot of content on this blog . Here are some suggestions:

17 Recommendations to get along with your Host Family Abroad! ​

Live in a host family abroad and discover a new country! ​

​ Culture Shock! Tips for deal with it. ​

Discover this and much more with Nacel.  We're here to help you .

Looking for an Advice? Need Support? Share with us your details and we will contact you shortly.

Inquire now to start your travel and study abroad program in 2024 with nacel.

Learn a language, explore a culture, meet international friends, or study abroad. Let one of our Educational Advisors help you with your project!

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Parent Letter for Exchange Student Application

03 Nov 2013 14 Comments

by randee in RYE Tags: describing my teenager , Foreign Exchange Student , parent letter , parenting

When my youngest told me, a few months back, that she wanted to go to France as a foreign exchange student next year, I didn’t panic. I knew it would be a long process and, by leaving it up to her to find out what she had to do to make it happen, I would know if she was really serious about the idea.

She talked to a counselor at school, contacted the agency that arranges the exchanges, and, with interviews happening on Monday (this Monday!), worked all weekend on her ten-page application. I had to contribute a letter that would serve to introduce my daughter to the host agency and families. Since this was much of the writing I did today, I thought I’d share it on my blog.

November 3, 2013

To the club and families who will host Amelia –

Thank you, thank you for all the care, time, energy, and teaching you will provide for Amelia while she is in the Rotary Youth Exchange Program. We are both looking forward to an amazing experience for her.

You will quickly discover that Amelia is a happy and easy-going young lady. She wakes up ready to embrace each day and wants to take advantage of every opportunity that comes her way. During her first year in high school, she joined the softball team, the swim team, and the lacrosse team, the latter of which she had never played. She hadn’t even watched the sport before! She is appreciative of the people in her life who care for her—her family, her friends, her teachers and coaches. She demonstrates her appreciation with an unwavering positive attitude and by helping out whenever she can. She is a real leader with her group of friends—organizing sleepovers, hikes, river floats, costumes—and manages the details to make things happen. She laughs and smiles and tries to make everything fun and put others at ease. She is reliable, predictable, respectful, responsible.  I like that Amelia does her homework at the kitchen table and visits with me while I work in the kitchen and that we always have good conversations in the car. It is always a pleasure to have her around.

Amelia has always been socially and emotionally mature for her age. She is tolerant and even-tempered. She wants to understand different points of views, different cultures, different beliefs. It seems she can always understand and, on top of that, appreciate the decisions I make as a parent in regards to her—how much money she can have, where she can go and how late she can stay out, why she needs to clean her room, and the few instances when I have had to impose consequences or take away a privilege. The only times that I see Amelia get frustrated are when issues arise in her group of friends and things aren’t as harmonious as they once were and therefore could be. I have also seen her disheartened when she doesn’t do as well as her peers in sports. She makes good decisions and appreciates others’ points of view, so disagreements and discipline are a rarity with her. She is nearly always a complete joy.

I have seen Amelia go after a lot of things in life, even if she knows they will be challenging. She takes some hard classes in school and has to balance time for lots of homework, sports practice, and time with family and friends. When classes get difficult, she talks to the teachers and finds out what she can do about it. This past spring she suffered a concussion and had to navigate the confusing process of how to finish up her classes for the year when she wasn’t able to attend full days or concentrate on school work. It was challenging in that each teacher wanted to handle it differently. She had to be proactive and assertive and, in the end, her grades did not suffer much at all. Also, last spring, Amelia went through challenging lifeguard training and then worked as a guard and swim instructor during the summer. It was a high stress job and she was one of the youngest employees, but she did great. Amelia does not avoid conflict—she will talk to her teachers, me, or her friends when there is an obvious issue—but she also does not create it. She just isn’t that type of person.

As I mentioned earlier, Amelia is quite mature for her age. She worked all summer and saved her earnings and rarely asks me for spending money. She takes care of all of her homework on her own, only asking for help when she truly does not understand something. She is the type to get an entire group of people organized, including who’s driving, how many can fit in each vehicle, departure times, and all of those sorts of details, and then just run it by me to make sure it’s okay. Essentially, she does what I feel that I, as a mother, should do. At age 11, Amelia wanted to live with her father “to give him a chance” and was not one bit afraid to leave her mom. A few years later, she thought it would be best to live with me again and did not show a single fear in leaving her friends and starting over in a new school. To her, it was an opportunity, an adventure. When she mentioned being an exchange student, I told her to check into it, learn what it takes, and get going with the process. This was my way of determining if she was serious about doing this. That’s exactly what she did, with really no assistance from me. There is no question about it, Amelia is independent.

I am proud of Amelia for embracing life to the fullest. She tries many things at school—hard courses, sports, student activities. She also enjoys our community and participates in all sorts of events. She notices beauty around her—nature, city scenes, children—and captures it all in pictures or is sure to comment about it. Amelia asks questions about things she doesn’t fully understand, such as politics, articles she might see in the newspaper, or ideas she is learning about in school. She is curious and interested and appreciative and because of this I really enjoy her company.

Though I will miss her dearly, I hope that Amelia has the opportunity to be an exchange student, mainly because this is what she wants to do. This is her idea, she is trying to make it happen, and if it does, I know that alone—the fact that she was able to bring it to fruition—will be just as gratifying as the actual experience will be. Also, Amy loves her French classes and wants the opportunity to learn the language on a whole other level.

It will be easy to have Amelia in your home. She is quiet around the house and respectful of others and shared living spaces. She will truly be grateful for anything you do for her and will return your kindness with positivity and respect and by not being burdensome in any way whatsoever.

Randee Bergen

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14 Comments ( +add yours? )

You are one brave woman. I can’t imagine, but I would want my child to chase their dreams. Thank you for showing us what a proud mother looks like. My daughter was almost an Amelia. I adore your daughter’s name. Good luck!

It hasn’t hit me yet. I can’t imagine actually putting her on the plane. Or going nine months without her. What is your daughter’s name? Thanks for reading and commenting!

I’m glad you have time to ease into it. 😀 My daughter is Macey, named after her Uncle Matthew. Macey is said to be the female form of Matthew. In the end Macey suits her, but Amelia was my favorite.

Macey is a super cute name. My Amelia mostly goes by Amy, which I know is not a traditional nickname for Amelia, but we liked it.

I like Amy, too.

After that trip, she can come to Taiwan. I have room for her. 🙂

Really? Is that where you are? How long have you been there and how did you end up there? We had the initial interview tonight. Taiwan is one of the countries on the list.

Our son enjoyed his year in Italy as a Rotary Youth Exchange student. How lucky was he, an artist going to an art school in Italy, and now studying at Emily Carr University in Vancouver.

Just what I needed to hear! We had the initial interviews last night and it seems they really like her. I’m getting the feeling she’s on her way. To where, though, we don’t know. We are also working with Rotary. How neat that they have organizations all over the world!

It is a special group of people and this program will change your daughter, although she sounds like a self starter and very willing to be of service to family and community she will just grow so much. It is amazing. We had a nice student that went to Italy and we got a nice young man on his return.

My son went to Argentina to study abroad in his junior year of college, and it was a very positive experience. I wish your daughter a wonderful time as she broadens her horizons and rises to the challenge, as I’m sure she will.

Thanks for the wishes. She has a big weekend coming up where she will “compete” with 40 other students for the 28 spots. They do problem solving and team building activities with complete strangers and are spied on and “judged” the entire time. Who knew it was competitive? If she makes it through this then she will most likely be off to some other land next fall.

I am so glad you are allowing her to apply for this fantastic opportunity! I am currently in my junior year of high school and on an exchange in Oman. If she would like to talk to me, please do not hesitate to email me at [email protected] . Exchange is anything but easy, but having someone to talk to always makes exchange easier! If accepted she will return from this experience stronger than ever before. Also please check out my mom’s blog at rootsandwingstooman.blogspot.com, where she is blogging about exchange from a parent’s point of view. Best of luck to you all!

Thank you for reading and replying. I know it won’t be easy for any of us, but I can’t imagine her not applying or giving it a go. I hope she gets the experience.

And, wow, Oman! Where are you originally from?

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• Xiamen Overview
• Attractions
• Local Customs
• Cultural Facilities
• Mr. Tan Kah Kee
• Welcome to XMU
• Beautiful Campuses
• Life at XMU
• Undergraduate Students
• Master's Students
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• Program Coordinators

I. Eligibility

1. Applicants must be current degree students who have completed at least 1 year of study at partner institutions of Xiamen University;

2. Applicants between 18 and 50 (as of September 1, in entry year), in good health, and with a valid regular passport.

Note: For foreign citizens of Chinese origin, including former Chinese citizens who have obtained foreign citizenships, as well as the non-Chinese descendants of present or former Chinese citizens, they need to pass the procedure of citizenship status preliminary review when submitting an online application and need to be officially recognized as foreign citizens by the Division of Exit and Entry Administration of Public Security Bureau after arriving at Xiamen University. Those failing to pass the preliminary review or foreign citizenship recognition will be regarded as a renunciation of their qualification for enrolment.

II. Application and Admissions Process

1. Applicants that meet the eligibility criteria should apply to the exchange coordinator at their home institution.

2. After being officially nominated by their home institution, applicants should submit an online application via XMU's portal ( http://application.xmu.edu.cn ; Register with frequently used email address before clicking “Exchange Program”) and upload the required documents.

3. Exchange coordinators from the partner institution should send the  XMU inbound-nomination list.xlsx (see attachment 1. XMU inbound-nomination list.xlsx ) to XMU's program coordinator, and assist the nominees in completing the online application before the deadline.

4. Application will be reviewed by XMU's Office of International Cooperation and Exchange and relevant colleges or schools.

Note: In general, applicants are not allowed to change their major after admission.

III. Application Documents

Applicants must provide true and correct information in all application documents through the application portal:

1. Scanned copy of valid Regular Personal Passport with validity covering the period of exchange;

2. Enrolment Certificate issued by the home institution with an official stamp;

3. Current Academic Transcripts issued by the home institution with an official stamp;

4. Study Plan (see attachment  2. XMU inbound-Study Plan.doc ) listing the courses intended to take (please find provisional course lists in section V. Programs and Location of Campuses below);

5. One Recommendation Letter written in Chinese or English with the referee's autograph;

6. Language Proficiency Certificate;

(1) Not required for Chinese as a Foreign Language Program offered by XMU's Overseas Education College.

(2) For Chinese-medium programs, applicants should submit a valid HSK certificate. For applicants for Humanities, Economics, Management, Law, Arts and Traditional Chinese Medicine programs, HSK band 5 with a score of 210 or higher is required. For Sciences, Engineering and Medicine programs, HSK band 4 with a score of 210 or above is required. Applicants who have taken all courses in Chinese during their current or previous degree studies are exempt from the HSK certificate requirement, but a medium-of-instruction certificate from the home institutions should be furnished. Applicants from countries where the Chinese language is commonly used are also exempt from the HSK certificate requirement after providing a certificate of Chinese language skills from the home institutions. The language requirements listed above are minimum requirements. Note that meeting these minimum requirements does not guarantee success in our classes, so please be careful when choosing the Chinese-medium programs.

(3) For English-medium programs, a valid TOEFL-iBT ( 80 points or above/ higher) or IELTS Academic (6.0 points or above/ higher) is required. Applicants who have taken all courses in English during their current or previous degree studies are exempt from this requirement, but a medium-of-instruction certificate from the university should be furnished. Native English speakers are exempt from this requirement.

7. Statement of Health Condition (see attachment  3. XMU inbound-Health Statement.docx ) declaring the applicant's health status, signed by the applicant themselves.

8. Financial Support Guarantee Statement ( https://admissions.xmu.edu.cn/info/1141/1744.htm ) and supporting documents completed in Chinese or English, certifying that the applicant has sufficient funds to cover their tuition, accommodation, living expenses, and international travels during their study in China. The Statement should be accompanied by a copy of the financial sponsor's valid passport or identification certificate.

IV. Application Period

For spring semester entry: September 15-October 31

Deadline for nomination: October 15

For autumn semester entry: February 15-March 31

Deadline for nomination: March 15

Note: Late applications will not be considered.

V. Programs and Location of Campuses

Applicants with no or little command of Chinese are advised to choose their major from:

English-medium Programs

English-medium Exchange Programs at Undergraduate Level:

English-medium Exchange Programs at Master's Level:

  https://admissions.xmu.edu.cn/Programs/English_Medium_Master_s.htm

English-medium Exchange Programs at Doctoral Level:

  https://admissions.xmu.edu.cn/Programs/English_Medium_Doctoral.htm  

English-medium Course List:

XMU School of Economics English-medium Course List.xlsx  

XMU School of Management English-medium Course List.xlsx

2. Chinese as a Foreign Language, an intensive language program taught in Overseas Education College for international students with no requirement in Chinese proficiency (HSK certificate or equivalent), focusing on Chinese language learning and Chinese culture. (as different from Chinese Literature, which is a degree program taught in Chinese with a requirement of Chinese proficiency. HSK5 with a score of 210 or above or equivalent accreditation is required. The program can be challenging to non-native Chinese speakers.)

Applicants with good command of Chinese can choose their major from

1. Chinese-Medium programs at Bachelor's level:   https://admissions.xmu.edu.cn/Programs/Chinese_Medium_Bachelor_s.htm

Chinese-medium Course List:

XMU Chinese-medium Course List in Spring Semester

XMU Chinese-medium Course List in Fall Semester

2. Chinese-Medium Programs at Master's Level: https://admissions.xmu.edu.cn/Programs/Chinese_Medium_Master_s.htm  

3. Chinese-Medium Programs at Doctoral Level: https://admissions.xmu.edu.cn/Programs/Chinese_Medium_Doctoral.htm   

Location of campuses:

There are 34 schools and colleges in XMU.

The following schools/colleges/institutes are located on Xiang'an Campus: Chinese International Education College/Overseas Education College, School of Medicine, School of Pharmaceutical Sciences, School of Public Health, School of Aerospace Engineering, School of Life Sciences, College of Oceanography and Earth Sciences, Coastal and Ocean Management Institute, College of Environment and Ecology, and College of Energy, College of Electronic Science and Technology, School of Information. Xiang'an Campus is about a 40-minute drive from Siming Campus.

The following schools/colleges/institutes are located on Siming Campus: Department of Chinese Language and Literature, School of History and Cultural Heritage, Department of Philosophy, School of Journalism and Communication, College of Foreign Languages and Cultures, College of Art, School of Film, School of Economics, The Wang Yanan Institute for Studies in Economics, School of Management, Institute of Financial& Accounting Studies, School of Law, Intellectual Property Research Institute of Xiamen University, Xiamen Academy of International Law, School of Public Affairs, School of Public Policy, School of Marxism, School of International Relations/Research School for Southeast Asian Studies, The Belt and Road Research Institute, Institute of Education, School of Sociology and Anthropology, School of Mathematical Sciences, College of Physical Science and Technology, College of Chemistry and Chemical Engineering, School of Informatics, College of Materials, School of Architecture and Civil Engineering, Pen-Tung Sah Institute of Micro-Nano Science and Technology.

1. Tuition fee: subject to bilateral exchange agreements.

2. On-campus accommodation fee: subject to bilateral exchange agreements. Around 35-65 RMB/day (Siming Campus); 1,600-4,000 RMB/year (Xiang’an Campus) if needed.

Students who live on campus are also required to pay the security deposit, and water and electricity fees in accordance with the University's regulations (around RMB 200/month, actual expenses vary across individuals). Please refer to the latest notice for the charging methods and standards.

3. Course materials: 400-700 RMB/academic year

4. Meals: Around RMB 1000-1500/month.

5. Insurance: Exchange students should purchase medical insurance to cover their exchange period before landing and provide the insurance receipt on registration. We recommend the students to purchase the insurance detailed here: https://mp.weixin.qq.com/s/dUndVa5JFLuGHdmD7BD3zQ

Other expenses for study in China, such as international travel expenses and living expenses, should be borne by the exchange students themselves.

VII. Contact Information

1. Partner institutions from the U.K.

Coordinator: Jon Liu

Tel: 0086-(0)592-2183811    E-mail: [email protected]

2. Partner institutions from the Americas

Coordinator: Karen Chen

Tel: 0086-(0)592-2189356    E-mail: [email protected]

3. Partner institutions from Europe (except The U.K.), Oceania and Africa

Coordinator: Stephanie Li

Tel: 0086-(0)592-2188373    E-mail: [email protected]

4. Partner institutions from Asia

Coordinator: Yiyi Chen

Tel: 0086-(0)592-2188729    E-mail: [email protected]

More information about XMU:

Xiamen University Factsheet-2024-2025.docx

• Schools & Departments College of Humanities School of Journalism and Cummunication School of Foreign Languages and Cultures College of Arts Chinese International Education College/Overseas Education College International College Institution of Creativity and Innovation School of Economic The Wang Yanan Instite for Studies in Economic School of Management Institute for Financial & Accounting Studies School of Law Intellectual Property Research Institute Xiamen Academy of International Law School of Public Affairs School of Public Policy School of Marxism School of International Relations Research School for Southeast Asian Studies Graduate Institute for Taiwan Studies School of Sociology and Anthropology The Belt and Road Research Institute South China Sea Institute Institute of Education Coastal and Ocean Management Institute School of Mathematical Sciences College of Physical Science and Technology College of Chemistry and Chemical Engineering School of Informatics College of Materials School of Architecture and Civil Engineering College of Energy Pen-Tung Sah Institute of Micro-Nano Science and Technology Reseach Institute for Soft Matter and Biomimetic School of Aerospace Engineering Graphene Industry and Engineering Research Institute School of Electronic Science and Engineering Industrial Technology Research Institute School of Life Sciences School of Public Health School of Pharmaceutical Sciences School of Medicine College of Ocean and Earth Sciences College of Environment & Ecology P.E Department College of Continuing Education
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student exchange application letter

eddies [Contributor] 25 / 1174   Feb 23, 2014   #2 I'm not the one who knows about a formal exchange student aplication letter to korean university . However, I have a few to share. First Para : talking about your interest in student's exchange programme, which might be relevant for your future career. Second Par a: background education. Here you can say one-two personal stories you face when facing this study Third Para : Responsibilities related to your study, or extracurricular activities if any. Fourth Para : Closing statement indicating your expecting for the reply. Hopefully, it works :)

OP aquia 1 / 1   Feb 24, 2014   #3 thanks a lot eddies, i really appreciate it,,