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The Best Cover Letter I Ever Received

• David Silverman

In my last post I talked about how to make your résumé more likely to catch the attention of a hiring manager. As a follow up, I’d like to discuss cover letters. Here’s my basic philosophy on them: don’t bother. That’s because the cover letters I see usually fall into one of three categories: The […]

In my last post I talked about how to make your résumé more likely to catch the attention of a hiring manager . As a follow up, I’d like to discuss cover letters. Here’s my basic philosophy on them: don’t bother.

• David Silverman has had ten careers so far, including entrepreneur, executive, and business writing professor. He is the author of Typo: The Last American Typesetter or How I Made and Lost 4 Million Dollars and of the April 2011 HBR article, Synthesis: Constructive Confessions .

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How to Write a Great Resume and Cover Letter

Linda Spencer offers helpful tips and resources to help you write your resumé and cover letter.

What makes a great résumé and cover letter? Linda Spencer, associate director and coordinator of career advising at Harvard Extension School, shares examples of a few strong résumés and explains what makes them stand out.

Perfect Your Marketing Documents

Spencer stresses it’s important to know that your résumé and cover letter are marketing documents. Also keep in mind that the average employer takes about seven seconds to review these documents. They’re not reading: they’re skimming. So you need to make it clear right off the bat how you can add value.

Strong résumés don’t have to be lengthy. One to two pages that feature your most top accomplishments works well.

Use Action Words and Customize Your Pitch

When highlighting your professional experience, use accomplishment statements rather than descriptions of your role. Start with an action verb. Then detail the impact that action had: Did you increase, decrease, modify, or change anything in your work? Finally, be sure to quantify the accomplishments. Data helps.

Your cover letter should be one page, highly customized to each position you’re applying for. It answers two questions: why are you the right fit for the position? And how will you add value to the organization?

While it’s important to have a strong résumé and cover letter, it’s also important to remember that the number one job search strategy is networking. You don’t want to simply be reactive, applying blindly to job postings. You want to conduct a series of informational meetings so that you build a network of people you can reach out to when it comes time to start your job search.

Any Extension student can attend first-come, first-served 15-minute call-ins (via phone or Skype) with Linda. See Career Services for more information.

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How to Write a Cover Letter That Sounds Like You (and Gets Noticed)

by  Elainy Mata

May 10, 2022

I hate cover letters. They add so much stress to the already uncomfortable and grueling job hunt. Every time I’m writing one, I find myself wondering: Do people even read these?

Unfortunately, the answer is “yes.” But, there are some ways to make the process a little less terrible. I asked Amy Gallo, Harvard Business Review editor and author of “ How to Write a Cover Letter ,” for her advice. From doing the research, to starting off strong, to emphasizing your value — Gallo taught me exactly what I need to do to get my cover letters noticed by hiring managers. I even wrote a new cover letter that has her blessing. (Scroll down if you’re in need of an expert-approved example.)

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Transcript 

ELAINY MATA: So you want to know how to tackle the cover letter. I do too. I actually really hate cover letters. I hate cover letters. I hate cover letters.

But the cover letter is important. It’s time to face our fears, and just figure out how in the world we are actually going to write it.

I got you, and we’re going to do this together. These tips are going to help you go through the process a lot easier. So if you are ready to tackle the cover letter, stick around and keep watching.

In front of me right now are three cover letters that I’ve written in the past, for three different jobs. And I’m just embarrassed. I’m embarrassed to read these.

To whom it may concern, to whom it may concern, to whom it may concern.

I would like to respectfully submit this cover letter.   I would like to respectfully submit this cover letter.

I am a passionate, detail-oriented person. I am passionate, detail-oriented person.

This sounds like I’m — this doesn’t sound like me at all. I think you want me to talk this way. Here we go like. Hire me.

I talked to Amy Gallo, an HBR editor, and the author of one of our most popular articles, “How to Write a Cover Letter.”

AMY GALLO: First of all, you’re not alone. I write about how to write cover letters, and I also hate them.

ELAINY MATA: She’s done the research. She’s talked to the experts. And I’m going to tell you exactly what she told me.

Make it one page

ELAINY MATA: So how long does a cover letter actually have to be? Just one page, one.

AMY GALLO: Don’t play with the font, and make it like eight point font, and like make your margins really wide. Just really figure out what is the most essential things that need to go on one page.

Do research, find a name

ELAINY MATA: This should be a no-brainer, but let’s get specific. Let’s say you’re applying for a job here, at Harvard Business Review. Go on the company’s website, go to their “About Us” section, and read what they’re about, see their mission statement, see their tone, see what that company is actually looking for, and what they stand for.

So you’ve got the broad stuff, but let’s dig a little bit deeper. What is the company that you’re applying for talking about now? You should actually go into their LinkedIn, their Twitter, see what they’re sharing, see who are they’re talking to, see what they’re talking about, so you can get a sense of what is currently happening. Lastly, find that hiring manager. It is so much better to address your cover letter to an actual person and a name rather than, to whom it may concern. So I have to kind of creep a little bit, and be like a private investigator.

AMY GALLO: Yeah, creeping is definitely part of the process. Usually, with LinkedIn, you can see who’s posted the job, who is sharing it with their network. You may not know for sure that that’s the hiring manager, but at least it’s a little more personable. Sometimes, I’ve heard people just reach out and say, “Who’s the hiring manager for this job? I’d like to address my cover letter to that person.”

Start strong

ELAINY MATA: You’ve probably written this 100 times before. “Hi, my name is this. I’m based here, and I’m applying for this job.” No, no, no, no, don’t do that. The hiring manager has a stack of cover letters. So you have to write yours to grab their attention. Amy, can you please give me an example of a strong, bold, opening line for cover letter. I promise I won’t steal it.

AMY GALLO: You’re allowed to steal it. Anyone should be able to steal it:

“I saw your listing on this website, and I was thrilled to see it, because it’s exactly the kind of job I’ve been looking for to apply my skills in X.”

Write something that’s short, to the point, but shows both enthusiasm, as well as experience that’s relevant to the job.

Emphasize your value

ELAINY MATA: Figure out what problem the company is facing. They’re hiring for a reason. Figure out what that reason is, and how you can best solve that problem. Amy also found the top two qualities that people generally look for is adaptability, and the ability to learn quickly.

How about if I just got out of college, and I’m looking at these jobs that are asking for three to five years or more of experience. How can I write a cover letter if I feel like I don’t have enough to write about?

AMY GALLO: Yeah, so that’s a good question, because the cover letter shouldn’t be focused so much on the past. That’s the resume’s job. The cover letter is really about the future. So how are you going to take what’s in that resume, your past, and apply it to where you’re going.

Convey enthusiasm, not desperation

ELAINY MATA: This is really hard to balance. You want to show them that you’re excited to work there, and that you’re going to bring a lot of energy to the team. But don’t be too strong, because over eagerness can actually work against you.

Find a proofreader

AMY GALLO: Write the letter you want to write. Then share it with someone else, someone who knows you well, but someone who also will tell you like it is. We’re not good judges of our own writing.

ELAINY MATA: So getting a second pair of eyes will help you look for any errors, typos, and most importantly, they can tell you if you make sense.

Amy, this sounds like a lot. Is there even like a sort of a shortcut to this, or a sort of scalable way that I can do this for multiple different jobs?

AMY GALLO: I mean, you’ve probably heard the phrase looking for a job is a full-time job. It does take a lot of time. You’re tweaking some things. You’re not writing a whole new letter. So you’re going to have a template. Write your best cover letter for the first job you apply for. Share that with your friend to check the tone. Do the research on the company, right? Do that the first time. Then and adjust the cover letter accordingly. Does that seem more reasonable?

ELAINY MATA: Yes, much more reasonable.

So my task is to apply for a job here at HBR, and to write a new cover letter using the advice that Amy gave me. Let’s do it.

This is hard. I never said it was going to be easy, maybe easier than what you were doing before, but definitely not easy.

The first draft

Dear Maureen and hiring team,

I saw your listing on Linkedln and am excited because this is exactly the job that I’ve been looking for to showcase my skills in video production and production management to assist the creative center in producing compelling content.

Working in news and movie production has taught me to hear an idea and a concept and be able to fully plan out the logistics needed to make the desired final visual product. I have been able to work with software like Adobe Creative Suite and TriCaster, and have worked with other team members to write scripts and compose story boards.

Being part of the Creative Center team will give me the challenges to grow as a skilled producer and assist in production, help the production planning process, create a quick tum around for video publication, and manage content.

AMY GALLO: You did well on length. It is very short. That’s good.

ELAINY MATA: My gosh.

AMY GALLO: I read this, I’m like, that first sentence is spot on. And then it gets a little bit stilted. And then it goes into what’s probably on your resume. And I want a little more personality.

The final draft

ELAINY MATA: So Amy, after many back and forths — How do you think I did?

AMY GALLO: All right. So I’m looking at it right now. And I think you did a really good job.

You’ve got the main components here. There’s some personality in it. There’s some flattery in it about the company you’re applying to, but it’s not like over the top. I have to tell you, I would have you in. I think it’s a great letter.

ELAINY MATA: That’s it for me. I wrote the cover letter. You got to see the whole process. And I feel like I definitely have a better outlook on how to approach it. These are not easy to write, so good luck out there. Watch as many times as you can. Practice makes perfect. I’ll see you soon.

Cover letter example 

I was so excited to see your post on LinkedIn because it’s exactly the type of job I’m looking for: an opportunity to bring my experience with video production and enthusiasm for storytelling to an organization that sets the standard for high-quality management content.

In addition to five years of experience in broadcast journalism, research, and video production, I would bring an organized and systems-level perspective to this role. I view video production as a puzzle, and like to think about which parts need to come together in order to make a great final product. My approach is to have in-depth conversations with my team members, and the various stakeholders, before each project. This helps me nail down the logistics — from location to talent.

From there, the fun begins: fleshing out the concept and identifying what visuals will best represent it. Ideation and storyboarding are essential in this step. I know I’m not right all the time, so I enjoy working with a diverse team that can bring in new perspectives, brainstorm, and pitch ideas that will make the final product stronger. Whenever possible, I also try to seek out other sources for inspiration, like magazines, which allow me to observe different ways of expression and storytelling. This approach has served me well. It’s what has allowed me to enter the film industry and grow as a creator.

On my website, you can see examples of how I use the above process to create fun, engaging content.

Given this experience and my enthusiasm for the work you do, I believe I’d make a great addition to your team. I recently had a chance to try out your Patient Zero product at my current organization. The simulation is both challenging and engaging. I was impressed by your ability to apply  different storytelling methods to an online training course (which, let’s admit, can often be a little dry). Your work exemplifies exactly what I believe: There’s an opportunity to tell a compelling story in everything — all you have to do is deliver it right.

I’d love to come in and speak with you more about what I’d be able to offer in this role. Harvard Business Publishing is my top choice and I believe I’d make valuable contributions to your team.

Thank you for your time and consideration!

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Harvard cover letter example

Cover letter header

Cover letter greeting, cover letter introduction, cover letter middle part (body), how to close a harvard cover letter (conclusion and sign-off).

It's the college that needs no introduction. Harvard is the world's most prestigious university, ranking in the top position in the Times Higher Education poll. It's kind of a big deal. So, if you have your sights set on gaining a job at the institute, you need to pull out all the stops.

Your Harvard cover letter doesn’t simply depend on your booksmarts. It's about more than the qualifications you have — although they absolutely matter too. Yes, this is a chance to tell your personal story and win the reader over with your dreams and resilience.

This guide, along with the corresponding Harvard cover letter, is designed to show you create the most effective application possible by:

• Choosing the best cover letter format and including each of the required sections
• Writing with powerful action verbs and examples of your achievements
• Sharing your own journey to convince an admissions officer of your desire to succeed
• Avoiding mistakes often made on cover letter samples.

Resume.io is a resource for job seekers at every stage of their careers. You can find even more insight and valuable writing tips for your desired field of study in our 180+ free cover letter examples.

If you’re looking for more cover letter help as a student, check out these related education cover letter examples:

• Scholarship cover letter example
• University cover letter sample
• Internship cover letter sample
• Student cover letter example
• Graduate cover letter example

Best format for a Harvard cover letter

As with any cover letter, your Harvard one should contain sections that make it easy for the reader to find the information they are looking for. Here are the essential components of your Harvard cover letter sample:

• The cover letter header
• The greeting / salutation
• The cover letter intro
• The middle paragraphs (body of the letter)
• The ending paragraph of your cover letter (conclusion and call-to-action)

By this point in your high school career, you’ve no doubt written a number of English essays. You’ll likely find that the parts of a cover letter are much the same – the intro is your hook, for example, and the body is the place to present the strongest evidence of your achievements. 

This structure helps your letter flow from one section to another and keeps an admissions officer interested in what you have to say. Unlike a normal cover letter which discusses much of the experience on your resume, a Harvard cover letter should tell a personal story without needing much detail about your high school clubs or leadership roles (unless that’s part of the story you want to tell, of course!)

Below is a Harvard cover letter example to help you get started in writing your own.

Dear Professor Lockwood,

MY Ph.D. advisor, Professor Caroline Buchanan has suggested I write to enquire about the possibly of conducting my postdoctoral research at your Harvard faculty. I am currently completing my Ph.D. in mathematical sciences and as you have the same academic background as Professor Buchanan, I am interested to explore the possibilities.

My focus on applied mathematics and data science has driven the direction of my academic research and having published 30+ papers and corporate case studies, I am seeking a position with an eminent mathematical mind to help shape my future work. As a keen programmer, I am particularly interested in the intersection of coding and mathematics and how A.I. led programming is able to simplify the manipulation of data.

I can demonstrate that my projects are accessible to undergraduate researchers, and I have considerable experience of working in diverse teams, encompassing both academic and corporate research.

During my Ph.D. studies, I taught undergraduate courses, including calculus and advanced algebra. I would welcome the opportunity to continue this at Harvard and have a track record of improving learner outcomes. My tutoring students enjoyed a 100% pass rate and I have 28 letters of recommendation to share. Modules that I would particularly enjoy teaching include: Precalculus, Calculus, Fundamental Maths, Linear Algebra, Probability and Algebraic Structures.

Enclosed with this letter, please find my CV, research and teaching documents and a selection of recommendation letters. I will be visiting Harvard for the machine learning symposium in February and would welcome the opportunity to meet and discuss my application.

Yours sincerely,

Taylor Laughton

The header of your cover letter serves two important roles: the first is to label the document with your name and contact information so the admissions officer knows exactly whose letter they are reading. The second is to create a bit of visual formatting that catches the admissions officers attention and helps them remember your cover letter a bit better than all the others. 

You may be submitting your letter in an online application or another format that doesn’t allow for a header. If that’s the case, make sure your name, phone number, email and other relevant details are included in the appropriate boxes so that there’s never a question of how to contact you.

You can see an attractive and functional header on our Harvard cover letter example.

The aim of the cover letter header: Include the most relevant contact details and create an attractive page layout to make your cover letter sample stand out from the rest.

The cover letter greeting is how you address the person (or people) who will be reading your cover letter. In many other situations, you’d be instructed to address your letter to the name of the recipient in order to make a personal connection and show interest. In the case of Harvard, however, you’ll likely need a more general greeting. 

In certain circumstances, your Harvard cover letter sample won’t need a greeting at all. If you’re asked to paste your letter into a box with limited word count, forgo the greeting to maximize writing space. 

The aim of the cover letter greeting: Use a general greeting that’s appropriate for a Harvard cover letter in order to set a friendly and respectful tone.

Here’s the greeting from our Harvard cover letter example.

The introduction is the hook of your Harvard cover letter. This is the place to draw a reader into the story you have to tell and to give them a reason to read until the very end. The introduction is generally the first paragraph of your cover letter sample. Set the scene, give the details of the characters and offer a sense of what the admissions officer will discover in the rest of your cover letter.

The aim of the cover letter introduction: Begin your cover letter with an interesting set-up that hints at the rest of the letter and encourages the reader to continue.

Check out the introduction from our Harvard cover letter example below.

The body of your cover letter gives you all the space you need to expand on your story and convince the admissions officer that you’re the best choice for one of Harvard’s limited positions. In the body section, you’ll need to explain how the experiences you’re writing about changed you and made you the person you are today.

The aim of the cover letter body: Share more details about your story that explain your outlook and attitude today.

Use the body from our Harvard cover letter example as a model for your own.

Your Harvard cover letter should make a point and wrap up into an easily-digestible conclusion. Generally-speaking, your conclusion should reflect your outlook on the world or describe the ways in which you’d be an asset to Harvard (without directly pleading for a spot.) 

Unless you’ve included a greeting, there’s generally no need to sign-off. Your cover letter should be complete at the final line of the conclusion.

The aim of the cover letter conclusion: Share the moral of the story and end with your final thoughts that show what type of professional you’d be at Harvard.

Here’s the conclusion from our Harvard cover letter example.

Writing psychology: how to tell your story

In order to succeed in writing a Harvard cover letter sample, you’ll first need to reflect on your own life and look for interesting stories to share. Here are some questions to consider:

• What experiences have I had that were particularly memorable?
• Have I lived through any situations that are unusual for people my age?
• Who or what has influenced me the most in life?
• Where do I get my drive and inspiration?
• What are my strongest personality traits and where do they come from?
• What are some of the biggest lessons I’ve learned at this stage in my life?

There are no right or wrong topics for a Harvard cover letter, but make sure to choose one that you are truly passionate about. By weaving a narrative throughout your cover letter and focusing on your authentic experiences and tone of voice, you can be sure the admissions officer will feel your passion and desire to be part of their university.

You are so much more than your grades. While you might have worked years to perfect them, a great GPA doesn’t guarantee a role at Harvard. Many of the applicants you’re up against have also done their best. The cover letter sample can go a long way in making you stand out from other candidates who are also at the top of their class.

Basic mistakes in a Harvard application letter (and how to avoid them)

• Cliches and generic information: The reader has read it all, so it’s important to give them something that stands out. Cover letters about hard work, athletic achievements or tragedies will need to be revised carefully so that they don’t come across as too generic.
• Poor tone: Your tone should be authentic without ever sacrificing professionalism. You don’t need to beg for a shot, but you should also be careful to avoid coming across as entitled or demanding.
• Spelling and grammar mistakes: When the competition is this fierce, any little typo or grammar mistake can be a big deal. Avoid these issues by using spell check and asking a trusted mentor to proofread.
• Formatting issues: If you need to upload a cover letter sample as its own file, you’ll want to make sure that your layout and design is as attractive as possible. A free cover letter template can help you do this quickly.

Key takeaways

• A Harvard cover letter is one of the most important documents to help you get a position at this prestigious institution.
• As seen in our cover letter example, having clear and organized sections makes it easier for the reader to understand your letter.
• Most Harvard cover letters will share a personal story about the applicant and explain what they’ve learned or how it affected them.
• Avoid cliche topics like sports victories, tragedies or difficult coursework and look for unique moments in your life to expand upon.

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General tips and formatting suggestions to create a strong cover letter https://writingcenter.catalyst.harvard.edu/files/catalystwcc/files/writing… See also: Cover Letter , Grow Professionally , Representing Yourself

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How to write a cover letter in 5 minutes, says Harvard career expert: ‘It’s professional Mad Libs’

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Cover letters can be tedious. They’re  less formulaic than a resume, more freeform like an essay, and for those who struggle with writing in general, can feel like a homework assignment to drag yourself through. But  they’re critical  for showing an employer why you’re right for the role.

“A cover letter is like a written introduction of yourself,” says  Gorick Ng , a Harvard career advisor and author of “The Unspoken Rules.” It helps you address some of the questions interviewers may ask you, such as, “Why this role? Why this company?” he says. It’s like putting a human face to a resume.

“It’s professional Mad Libs,” he says, adding that, “It takes me, what? Five, max 10 minutes to do a new cover letter” each time.

Follow this template

To replicate Ng’s hack, start by writing your cover letter template, including the following four paragraphs:

• First, write “your introduction of who you are, what you’re applying for, when you can start,” he says. Leave out any specific details you’ll be filling in going forward, such as company name and position.
• “Second paragraph is why this industry, why this company, why this position,” he says. You may need several cover letter templates if you’re applying for jobs in different industries. But for cover letters sent to employers within the same industry, you can keep your industry explanation the same and leave room to personalize “why this company/position” for each different role.
• “Third paragraph is what is one or two relevant experiences that you’ve had” that prove you have the background and know how to excel in this position, he says. Use the same examples for the same industry and change them up for a different one (unless they’re relevant).
• The final paragraph is a concise outro. Say you’ve attached your resume; you’d love the opportunity to discuss your candidacy further and where you can be reached. Then finish with a “Thanks so much for your time.” This can stay the same for every cover letter.

“Whereas your first template might have taken several hours, each additional template should only take several minutes to update,” he says. Save the master template (or templates) under a title you’ll recognize later and, going forward, simply make a copy of each and fill in the blanks.

Ng recommends sending your final cover letter as a PDF, so thoroughly read through it for correct company spelling and any other mistakes. Finally, before sending, save the files under names that would help the companies keep track of your documents. Include your full name, for example, the role you’re applying for and the date you’re applying.

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A resume is a brief, informative summary of your abilities, education, and experience. It should highlight your strongest assets and skills, and differentiate you from other candidates seeking similar positions.