technical writing examples in education

8 Technical Writing Examples to Inspire You

Become a Certified Technical Writer

As a technical writer, you may end up being confused about your job description because each industry and organization can have varying duties for you. At times, they may ask for something you’ve never written before. In that case, you can consider checking out some technical writing examples to get you started.

If you’re beginning your technical writing career, it’s advisable to go over several technical writing examples to make sure you get the hang of it. You don’t necessarily have to take a gander over at industry-specific examples; you can get the general idea in any case.

This article will go over what technical writing is and some of the common technical writing examples to get you started. If you’re looking to see some examples via video, watch below. Otherwise, skip ahead.

If you’re looking to learn via video, watch below. Otherwise, skip ahead.

Let’s start by covering what technical writing is .

What Exactly is Technical Writing?

Technical writing is all about easily digestible content regarding a specialized product or service for the public. Technical writers have to translate complex technical information into useful and easy-to-understand language.

There are many examples of technical writing, such as preparing instruction manuals and writing complete guides. In some cases, technical writing includes preparing research journals, writing support documents, and other technical documentation.

The idea is to help the final user understand any technical aspects of the product or service.

In other cases, technical writing means that the writer needs to know something. For example, pharmaceutical companies may hire medical writers to write their content since they have the required knowledge.

If you’re interested in learning more about these technical writing skills, then check out our Technical Writing Certification Course.

8 Technical Writing Examples to Get You Started

As a technical writer, you may have to learn new things continually, increase your knowledge, and work with new forms of content. While you may not have experience with all forms of technical writing, it’s crucial to understand how to do it.

If you learn all the intricacies of technical writing and technical documents, you can practically work with any form of content, given that you know the format.

Therefore, the following examples of technical writing should be sufficient for you to get an idea. The different types of technical writing have unique characteristics that you can easily learn and master effectively.

1. User Manuals

User manuals or instruction manuals come with various products, such as consumer electronics like televisions, consoles, cellphones, kitchen appliances, and more. The user manual serves as a complete guide on how to use the product, maintain it, clean it, and more. All technical manuals, including user manuals, have to be highly user-friendly. The technical writer has to write a manual to even someone with zero experience can use the product. Therefore, the target audience of user manuals is complete novices, amateurs, and people using the product/s for the first time.

Traditionally, user manuals have had text and diagrams to help users understand. However, user manuals have photographs, numbered diagrams, disclaimers, flow charts, sequenced instructions, warranty information, troubleshooting guides, and contact information in recent times.

Technical writers have to work with engineers, programmers, and product designers to ensure they don’t miss anything. The writer also anticipates potential issues ordinary users may have by first using the product. That helps them develop a first-hand experience and, ultimately, develop better user manuals.

The point of the user manual isn’t to predict every possible issue or problem. Most issues are unpredictable and are better handled by the customer support or help desk. User manuals are there to address direct and common issues at most.

You can check out some user manual examples and templates here . You can download them in PDF and edit them to develop an idea about how you can write a custom user manual for your product.

2. Standard Operating Procedures (SOP)

Standard operating procedures are complete processes for each organization’s various tasks to ensure smoother operations. SOPs help make each process more efficient, time-saving, and less costly.

An SOP document can include:

Everything from the method of processing payroll.
Hiring employees.
Calculating vacation time to manufacturing guidelines.

In any case, SOPs ensure that each person in an organization works in unison and uniformly to maintain quality.

SOPs help eliminate irregularities, favoritism, and other human errors if used correctly. Lastly, SOPs make sure employees can take the responsibilities of an absent employee, so there’s no lag in work.

Therefore, developing SOPs requires a complete study of how an organization works and its processes.

Here are some examples of standard operating procedures you can study. You can edit the samples directly or develop your own while taking inspiration from them.

3. Case Studies & White Papers

Case studies and white papers are a way of demonstrating one’s expertise in an area. Case studies delve into a specific instance or project and have takeaways proving or disproving something. White papers delve into addressing any industry-specific challenge, issue, or problem.

Both case studies and white papers are used to get more business and leads by organizations.

Technical writers who write white papers and case studies need to be experts in the industry and the project itself. It’s best if the technical writer has prior experience in writing such white papers.

The writing style of white papers and case studies is unique, along with the formatting. Both documents are written for a specific target audience and require technical writing skills. Case studies are written in a passive voice, while white papers are written in an active voice. In any case, it’s crucial to maintain a certain level of knowledge to be able to pull it off.

You can check out multiple white paper examples here , along with various templates and guides. You can check out some examples here for case studies, along with complete templates.

4. API Documentation

API documentation includes instructions on effectively using and integrating with any API, such as web-API, software API, and SCPIs. API documentation contains details about classes, functions, arguments, and other information required to work with the API. It also includes examples and tutorials to help make integration easier.

In any case, API documentation helps clients understand how it works and how they can effectively implement API. In short, it helps businesses and people interact with the code more easily.

You can find a great example of proper API documentation in how Dropbox’s API documentation works. You can learn more about it here .

5. Press Releases

Press releases are formal documents issued by an organization or agency to share news or to make an announcement. The idea is to set a precedent for releasing any key piece of information in a follow-up press conference, news release, or on a social media channel.

The press release emphasizes why the information is important to the general public and customers. It’s a fact-based document and includes multiple direct quotes from major company stakeholders, such as the CEO.

Usually, press releases have a very specific writing process. Depending on the feasibility, they may have an executive summary or follow the universal press release format.

You can find several examples of press releases from major companies like Microsoft and Nestle here , along with some writing tips.

6. Company Documents

Company documents can include various internal documents and orientation manuals for new employees. These documents can contain different information depending on their use.

For example, orientation manuals include:

The company’s history.
Organizational chart.
List of services and products.
Map of the facility.
Dress codes.

It may also include employee rights, responsibilities, operation hours, rules, regulations, disciplinary processes, job descriptions, internal policies, safety procedures, educational opportunities, common forms, and more.

Writing company documents requires good technical writing skills and organizational knowledge. Such help files assist new employees in settling into the company and integrating more efficiently.

Here are some great examples of orientation manuals you can check out.

7. Annual Reports

Annual reports are yearly updates on a company’s performance and other financial information. Annual reports directly correspond with company stakeholders and serve as a transparency tool.

The annual reports can also be technical reports in some cases. However, mostly they include stock performance, financial information, new product information, and key developments.

Technical writers who develop annual reports must compile all the necessary information and present it in an attractive form. It’s crucial to use creative writing and excellent communication skills to ensure that the maximum amount of information appears clearly and completely.

If the company is technical, such as a robotics company, the technical writer needs to develop a technical communication method that’s easy to digest.

You can check out some annual report examples and templates here .

8. Business Plans

Every company starts with a complete business plan to develop a vision and secure funding. If a company is launching a new branch, it still needs to start with a business plan.

In any case, the business plan has a few predetermined sections. To develop the ideal business plan, include the following sections in it.

Executive Summary – includes the business concept, product, or service, along with the target market. It may also include information on key personnel, legal entity, founding date, location, and brief financial information.
Product or Service Description – includes what the offering is, what value it provides, and what stage of development it is in currently.
Team Members – includes all the information on the management team.
Competitor and Market Analysis – includes a detailed analysis of the target market and potential competitors.
Organizational System – includes information on how the organizational structure would work.
Schedules – include start dates, hiring dates, planning dates, and milestones.
Risks and Opportunities – include profit and loss predictions and projections.
Financial Planning – includes planned income statements, liquidity measures, projected balance sheet, and more.
Appendix – includes the organizational chart, resumes, patents, and more.

The technical writer needs to work closely with the company stakeholders to develop a complete business plan.

According to your industry, you can check out hundreds of business plan samples and examples here .

Becoming an Expert Technical Writer

Becoming an expert technical writer is all about focusing on your strengths. For example, you should try to focus on one to two industries or a specific form of technical writing. You can do various writing assignments and check out technical writing samples to understand what you’re good with.

You can also check out user guides and get online help in determining your industry. Once you’ve nailed down an industry and technical writing type, you can start to focus on becoming an expert in it.

In any case, it always helps to check out technical writing examples before starting any project. Try to check out examples of the same industry and from a similar company. Start your writing process once you have a complete idea of what you need to do.

Since technical writing involves dealing with complex information, the writer needs to have a solid base on the topic. That may require past experience, direct technical knowledge, or an ability to understand multiple pieces of information quickly and effectively.

In becoming a technical writer, you may have to work with various other people, such as software developers, software engineers, human resources professionals, product designers, and other subject matter experts.

While most organizations tend to hire writers with a history in their fields, others opt for individuals with great writing skills and team them up with their employees.

Technical writers may also work with customer service experts, product liability specialists, and user experience professionals to improve the end-user experience. In any case, they work closely with people to develop digestible content for the end customers.

Today, you can also find several technical writers online. There is an increasing demand for technical writing because of the insurgence of SaaS companies, e-commerce stores, and more.

In the end, technical writers need to have a strong grasp of proper grammar, terminology, the product, and images, graphics, sounds, or videos to explain documentation.

If you are new to technical writing and are looking to break-in, we recommend taking our Technical Writing Certification Course , where you will learn the fundamentals of being a technical writer, how to dominate technical writer interviews, and how to stand out as a technical writing candidate.

We offer a wide variety of programs and courses built on adaptive curriculum and led by leading industry experts.

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10 Types of Technical Writing [with Strong Examples]

1. user guides/user manuals, 2. statements of work, 3. policies, 4. standard operating procedures, 5. technical email sent to a colleague, 7. white paper, 8. specifications document, 9. bid documentation, 10. marketing collateral, 11. api documentation, how to use these technical writing examples.

A technical writer is often tasked with writing types of documents that may include project documentation , general business writing documentation such as forms, templates, presentations, bid documentation, marketing collateral, and training materials.

Technical documents or technical communications take many forms:

User Guides/User Manuals
Statements of Work
Standard Operating Procedure
A Technical Email Sent to a Colleague
Specifications
Bid Documentation
Marketing Collateral
API Documentation

Let’s look at each technical documentation type in detail (just know that some overlap occurs with these documents) and a few tips to improve your technical writing skills.

business-man-at-home-office-writing-technical-documentation

Learn how to write any technical document well in our online self-paced course.

Also called a user manual, a user guide is a how-to document that breaks down key tasks and basic step-by-step instructions for the end-user to install, assemble, use, or troubleshoot a technical service or software. For example, you might receive basic assembly instructions for ARM core programming.

A wide variety of manual and guide types exist.

Instruction manual
Product manual
Repair manual
Policy manual
Training manual

These documents are written with the assumption that the user has no technical knowledge or doesn't understand the technical terms of the topic.

Strong User Manual Example:

strong-technical-writing-example-adobe-indesign-screenshot

For example, users could begin clicking on sections to get an entire overview of InDesign. Or maybe they just want to create an ebook page. They can click on the corresponding section . Adobe includes clear instructions and images for each topic.

A statement of work (SOW) is a legally binding document created for potential customers that breaks down a project's work management tasks. It outlines a project’s purpose, resources, schedule, milestones, and costs .

Here's how an SOW is typically set up:

Introduction
Purpose and objectives
Scope of work (limitations of work)
Deliverables
Testing and compliance
Cost and payment terms

These documents should be written with clear, direct language and all acronyms spelled out.

A policy outlines procedures and standards of behavior for a specific scope such as a company, product, or project. It includes requirements for the company, product, or project to succeed. An example could be a cybersecurity policy at a company.

For policies, try to use simple language rather than falling back on jargon. Remember that the document should be easy for your reader to understand.

A standard operating procedure or SOP is a set of instructions on what steps to follow when performing some kind of operational task.

These steps ensure that laws, industry regulations, or a company's quality standards are met. SOPs are typically required in industries such as manufacturing, warehousing, and restaurants. SOPs involve complex topics and breaking down complicated subject matter.

Strong SOP Example:

strong-technical-writing-example-SOP-example

What it does well: This SOP includes a brief overview of the purpose of the document (aka the Scope) at the top so the reader knows what to expect before reading. The information could also get confusing and dense, but the writer incorporated clear headings and white space through the use of bulleted lists and paragraphs to create digestible content.

working-with-technical-documents-in-business

Write any type of technical documentation and get instructor feedback on your writing.

Emails can be technical writing, too! For example, you might explain step-by-step how to transfer users to a license management account and how to assign licenses to a user. You might also provide instructions on how to use a new software feature.

For a technical email, follow the same best practices that you would with any email such as including a greeting, bottom-line-on-top, headers, etc.

Learn more about best email writing practices here .

A report details the results of a project. A wide range of technical reports exists. Common types of technical reports include a f easibility report, laboratory report as a medical writer, and annual report.

For example, an annual report is a comprehensive technical document that a company presents to its shareholders to describe its activities from the previous year. The formal document typically includes a report from the company's Chairperson, CEO, corporate info, mission statement, etc.

Strong Technical Report Example:

Below is an example of this technical document from the Canadian Hearing Services (CHS). Presented for 2020-2021, the report includes an overview of CHS, its business activities, and in-depth financial information.

strong-technical-writing-example-annual-report-screenshot

A white paper is standard in the technical world. It outlines a specific problem and provides solutions and benefits. It is a larger writing piece (typically 2,500 words) that deals with complex topics. It's also a widely used marketing tool.

White papers are data-centric, text-heavy documents. Due to a large amount of data and research, white papers are deep reads and tend to have a formal tone.

Strong White Paper Example:

Related: How to Write and Format a White Paper: The Definitive Guide

Technical specifications outline how you will approach a specific problem or issue. It also details the need for a solution, such as a system or a project. Here's a simple example of a product specification:

With specifications, you know the unknowns, like potential risks or performance issues. Specifications help with collaboration, too, because you can agree on them, which improves the timeline for completing a project and prevents costly mistakes.

Related: How to Write a Software Specifications Document (SSD)

Bid documentation is technical documents that describe the elements of a construction project and are used to request proposals. Elements include estimates, specifications, and plans of a project. It gives bidders or suppliers the necessary info to place bids.

Marketing collateral is a type of marketing communication that shows why your company, product, or online platform is the best on the market. It's not always technical, but it can be if you're sharing about technical information such as software or hardware.

Types of marketing collateral include e-Books, case studies, and white papers. For example, an e-Book titled " Guide to C++ for Software Engineers " would be technical marketing collateral.

API documentation is a reference manual on how to effectively use and integrate the application programming interface (API). It's written for technical users who want to move forward in their software development. It shares specialized knowledge and schemas for tasks for software programs.

Strong API Documentation Example:

Stripe, the online payment processing company, provides comprehensive documentation on its API -- from Authentication to Request IDs.

strong-technical-writing-example-stripe-screenshot

Notice what these technical writing samples have in common: they are concise, clearly organized, and incorporate visuals as needed.

Whether you're writing end-user documentation, technical reports, or another type of company document, improve your technical content by following what these sample documents do well.

Let your target audience and purpose guide your technical document.
Follow a formal writing process to avoid getting stuck while drafting.
Add clear visuals and graphics that complement your written work and support reader understanding.
Edit, edit, edit. Ensure that your technical writing assignment is accurate, clear, and keeps the needs of your audience in mind.

Want to advance your technical writing career? We recommend taking a course to continually improve, hone your technical communication skills, and share your knowledge as a subject matter expert. Check out our technical course options—with individualized instructor feedback—here.

Learn how to write any technical document well in our online course.

Related articles, how to write effective technical documentation, what does a government proposal writer do, what is technical writing, get notified of new articles.

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Technical Writing Examples for Students - Learn How to Write Technically & Clearly

Trent Lorcher
Categories : Help with writing assignments paragraphs, essays, outlines & more
Tags : Homework help & study guides

Technically, That’s not Technical

Extract the metallic pin in the like manner Odysseus extracted the Wooden Horse plan from his mind.
Think of the fire as a tree that you really need to chop down and the extinguisher as your ax. Aim accordingly.
Much like a tender chicken must be roasted slowly, so must the fire extinguisher lever be pressed.
Sweep the extinguisher from side to side much in the same way Emily Dickinson uses her many-colored broom .

Thanks for teaching me all these literary devices. I hope you find them as useful as I have. As I ran out of the burning building, I realized I should have focused a little more on technical writing.

Technically, This Is Technical (Writing)

Technical writing is a type of writing that helps someone solve a problem or acquire necessary information about a specific subject. Examples of technical writing include instruction manuals, recipes, how-to guides, text books, multimedia presentations, and operating instructions. Every occupation and field of study has its own language that’s incorporated into specialized reports and other written work. This, too, is considered technical writing. The following is an example on how to write technically:

Know your audience - This is true for all types of writing. You must know to whom you are writing. If you’re writing, for example, an instruction manual on how to program a cell phone for the general public, you’re going to use words that most people will understand. If you’re writing the same manual for a group of software designers for Verizon Wireless, you’re going to use more technical terms and more complex functions.
Write an introduction - Keep the introduction short. Let the reader know who needs to read it and why they need to read it. If the reader belongs to the “who” group and your “why” solves his problem, then you have just grabbed his attention. (See the introduction to this how-to-example.)
Be direct - Readers of technical writing are not looking for a life-changing literary experience. They have a problem. They want you to solve it. If it’s an instruction or how-to manual, use the imperative voice. If it’s a technical analysis or a report for the boss, leave out any unnecessary words .
Use space - If this example was one long paragraph instead of a numbered list, you would have clicked off it immediately. Brains like order and space. Small paragraphs are good. Numbered or bulleted lists are great. If a specific order is required, use numbers; otherwise, use bullets.
Try it before you submit it . It’s a good idea to test your technical writing, especially if it involves instructions. You can also have a friend try it. The directions must be clear enough for someone else to follow. Your tester/guinea pig/editor may point out ambiguous instructions or unclear explanations that you may not have discovered.

Technically, These Are Great Examples

Here are some technical writing examples for students to get started practicing.

Write two instruction manuals on how to use Facebook, Twitter, or any of those other social media things high school kids are so good at. Write the first manual for people like your Uncle Ned who goes to his mailbox to check his e-mail. Write the second manual for your peers.

Take a multi-step assignment from one of your classes and rewrite the instructions. Make the instructions step-by-step. Show the newly written instructions to your teacher and make sure you captured the essence of the assignment. He or she may want a copy of them. Ask for money in return.

Write a contract regarding chores around your house. Be sure to define all terms. Be specific in what you will do and what is required of the head of household. If you can get your parents to sign the contract, watch out. They probably found a loophole.

Using your class schedule, write a course catalog. Another option is to write a survival guide for a class you are taking. Use humor, if you’ve got it.

Rewrite a school policy.

Write an annual report on your accomplishments during the current school year. Be sure to provide data.

Write specific instructions on how to complete an ordinary task.

Write a recipe. This is harder than it seems. The directions must be specific enough for someone to make the food properly.

These are just a few technical writing examples for students that would make for a great assignment. I hoped they have helped you think of other possibilities as well.

Jerz, Dennis G. “ Instructions: How to Write for Busy, Grouchy People .” Setonhill.edu. 10 November 2002. Accessed 25 May 2011.
Image by Wokandapix from Pixabay

This post is part of the series: Writing Made Easy

Writing isn’t as hard as you think.

How to Make an Outline: Components of the Writing Process
How to Write in the Active Voice & When to Write in Passive Voice
Getting Technical With Technical Writing
Analyze This: Write a Chapter Analysis that Will Amaze Your Teacher

Mindful Technical Writing: An Introduction to the Fundamentals

(2 reviews)

Dawn Atkinson, Montana Technological University

Stacey Corbitt, Montana Technological University

Publisher: TRAILS

Language: English

Formats Available

Conditions of use.

Learn more about reviews.

Reviewed by Cynthia Fields, Instructor, Piedmont Virginia Community College on 5/21/21

Comprehensiveness rating: 4 see less

According to the preface, "Mindful Technical Writing" is designed for courses with a variety of focuses, including developmental, technical, workplace, and academic writing. At 770 pages, the textbook can realistically only be used by selecting chapters relevant to specific course outcomes. Topics covered include an introduction to technical writing, style and mechanics, document design, doing research, college success strategies, and genres associated with workplace and academic writing. Because the textbook spans so many topics, at times the content lacks necessary depth, so this book would best be used as a supplement to other courses texts. The core strength of this textbook is actually the substantial, 12-chapter unit on academic success, which covers topics such as organization, time management, understanding assignments, reading and note-taking strategies, how to access college resources, and taking online courses. As such, this book’s unit could also be used in a variety of introductory courses beyond writing, especially those focusing on college success.

Content Accuracy rating: 5

The content is accurate and error-free. It does not overly rely on disciplinary jargon, but it does present concepts typical of introductory rhetoric, composition, and technical writing courses.

Relevance/Longevity rating: 4

The content is up-to-date comparable to most commercial technical writing textbooks; however, similar to those, it does not dedicate sufficient space to writing in digital environments. It does not rely on current “hot topics” to explain concepts, so the content will not be rendered obsolete in a short period of time.

Clarity rating: 2

The most significant weakness of this textbook is not the language itself but the cluttered and non-intuitive visual layout that makes the organizational scheme of each chapter exceptionally hard to follow. The book would benefit from an entire reworking of the document design. There are too many headings, subheadings, sub-subheadings, images, activities, boxed content, bulleted points, numbered points, and case studies, which need more distinct visual delineations and white space to keep the reader clear on how concepts are related to each other.

Consistency rating: 4

The content is consistent. However, the visual clutter mentioned above makes it difficult to follow the textual organization so that even if technically consistent, the organization of chapters feels jumbled.

Modularity rating: 4

Portions of this text can be strategically selected based on specific course outcomes. While selecting certain chapters should be simple for instructors, it would be more difficult to select only portions of chapters because of the lack of visual clarity, as well as the lack of subheadings in the Table of Contents. The textbook also presents a number of in-class and homework activities associated with each chapter that will be useful for students as well as novice instructors who may need guidance on how to structure effective class sessions.

Organization/Structure/Flow rating: 3

The Table of Contents does not number the chapters and does not list subheadings to chapters, which will make it difficult for students and instructors to find relevant information. This labeling is particularly necessary for a book of this size because it covers so many diverse topics. A more thorough listing of the organization in the Table of Contents is also necessary because chapter and units jump around in a non-intuitive manner. For example, the book starts with technical writing concepts, then moves to using sources typical for composition research papers, then addresses student success strategies, then goes back to genres associated with technical writing, and finally ends on general academic writing in college courses. The book does not include an index or glossary, which would also help with its accessibility problems.

Interface rating: 3

Users should note that the downloaded PDF does hyperlink the Table of Contents to specific chapters, but the text does not do so when accessed directly from its location on a Google drive. Most images and figures in the text are frustratingly pixelated but still legible. All of the hyperlinks I followed still worked.

Grammatical Errors rating: 5

I did not notice any typos or grammatical errors.

Cultural Relevance rating: 3

The textbook itself does not use language that is insensitive or offensive. However, the content does not sufficiently address intercultural communication, diversity, bias, ethics, and non-inclusive language. (There are a few instances in the text where these issues are mentioned, but they do not receive significant treatment.) Instructors will need to supplement this absence with other course materials.

Overall, the strength of this textbook is its focus on strategies for academic success, which could be used in many classes beyond those dealing with writing. The content in this area is substantial, useful, and far more detailed than most introductory writing textbooks. New students in a variety of classes would benefit greatly from this information. Instructors may also find individual chapters useful to supplement course content but would find using the textbook as a whole uneven and unwieldy. If a document or graphic designer could re-do the visual layout in future editions, the book's accessibility and usefulness would be greatly enhanced.

Reviewed by Jennifer Banas, Professor, Northeastern Illinois University on 4/26/21

Comprehensiveness rating: 5 see less

Though the text’s title suggests a focus on technical writing, this book offers much more. Technical writing is a type of writing in which an author conveys information in the form of directions, instructions, or an explanation. It is typically regarded as different from creative, academic, or business writing. While this book does cover technical writing in Unit VIII, the authors’ expanded view of technical writing embraces academic writing as well. To ensure audience and purpose are addressed, both academic and technical writers must aim for writing that is clear, coherent, concise, concrete, correct, complete, and courteous. And like a pun within a pun, this text on technical writing is a well-written piece of technical writing. It can serve as an instructional manual for the many types of writing one might perform in the workplace, as well as in academic settings. In this way, the text also serves as a reference guide to writing for students, instructors, and other uses seeking information about how to write in various situations.

As will be discussed in Modularity, this text could be used in parts or in whole. If in whole and for a course, an instructor likely would need to reorganize and select units to fit the goals of a course. The comprehensiveness of the text would make it difficult to cover all units in a single academic semester. Further, some topics are covered more in-depth than others. For example, Unit IV Working with Sources, Unit V Conducting Research, and Unit IX Producing Academic Writing are units where the authors provide both depth and breadth. Other units, such as Unit III Attending to Design, attend only to breadth, serving more as introductions or overviews.

Though the text does not have an index, the table of contents makes it easy to make decisions about what units to include. An index, however, would have facilitated finding micro-topics or -skills that are covered in multiple units. The text does not include but would benefit from having a glossary. Topic and skill-specific vocabulary are introduced at the beginning of each chapter, but a glossary would allow a user to look up terms used when they are used in context.

The content is accurate and largely error-free. The lead author has had educational preparation in journalism and linguistics and at the time of this review is serving as the campus writing director at a university. The second author, too, has had educational preparation in technical writing and is serving as a writing instructor. These qualifications lend to the confidence one might have in the accuracy of the text.

The text incorporates website screenshots, handouts, and other visuals from secondary sources. Though this reviewer did not critically analyze each of these tools, those reviewed did appear to be accurate and error-free.

As for bias, the incorporation of these secondary sources helps to provide a broad perspective on the elements of writing. Further, the written text incorporates and cites many references, many for which a link to the original source is provided. These features help to reduce the potential for bias.

Relevance/Longevity rating: 5

The skills and styles taught reflect the current practices of many recognized writing styles (e.g. APA, Chicago, MLA, etc.) Table 1 in the Selecting a Style Guide chapter in Unit IV Working with Resources makes this clear. That said, given that these styles are frequently updated, it's possible that the text could become out of date if used at a later time. This means that instructors and users of the text might need to check with individual style guides to assure currency. As for topics, the text does include necessary writing skills for current times such as email correspondence and social media posts. As new forms of communication are developed, the text would need to be updated to reflect these.

Clarity rating: 5

The text is written by authors whose background is in writing and it was delivered as such. Defined vocabulary, examples, graphic organizers, and tables help to provide clarity consistently and adequately.

Consistency rating: 5

Although this text incorporates many secondary sources, the authors provide the narrative and structure. This allows for consistency in terminology and the organization of each chapter. Each chapter has a summary, objectives, introduction, and vocabulary. Each chapter ends with a conclusion and a homework assignment for further practice. Only one chapter, the Introduction to Technical Writing, contains a strong voice from a contributor that serves as an expert. However, that chapter is co-written with the text’s lead author.

Modularity rating: 5

Per the text’s authors “This book’s modular design and ample coverage of topics and genres means that it can be used flexibly over semester-long or stretch courses, allowing instructors and students to select the chapters that are most relevant for their needs.” At 770 pages, course instructors using this text will need to select which units and chapters to incorporate. For example, a college first-year experience course might only use Unit VI: Employing Strategies for College Success. An introductory composition course might use Unit II: Writing Documents, Unit IV: Working With Sources, and Unit IX: Producing Academic Writing. A mid- or upper-level methods course might use Unit IV: Working With Sources, Unit V: Conducting Research, and Unit IX: Producing Academic Writing. An introductory business or career-related writing course might use Unit VIII: Producing Instructions, Short Reports, and Presentations or Unit VII: Producing Correspondence, however, they would need to supplement with other sources to fill out their course. If the text is used for reference only or self-study purposes, the table of contents coupled with the individual chapter introductions and objectives can help the user to identify which units and chapters are most relevant.

Organization/Structure/Flow rating: 5

Topics and skill-sets are well-organized into units and chapters in a logical and clear fashion. Each chapter is organized the same way, thereby making it easy for a user to settle in with a predictable format.

Interface rating: 4

The text is free of significant interface issues. Many secondary sources visuals are included. Some are more clear than others, but all are legible. If printed out, some of these pages could be blurry. But given our digital age, it is not likely that these pages would be printed out. Graphic organizers, work-space boxes, and tables created by the authors are all clear and reproducible but mainly serve as cues for practice. Navigation problems are limited, in part, due to the absence of hyperlinks connecting the table of contents to the individual chapters or a glossary to terms. A second or revised edition would benefit from the inclusion of unit/chapter names at the top of each page so users know “where” they are.

The text contained no obvious grammatical errors. As indicated previously, many secondary sources are included in the text and this reviewer did not critically analyze all of these.

Cultural Relevance rating: 5

This text honors best practices in culturally responsive teaching (Hammond, 2014; Major, 2020). The text addresses both the affective and cognitive aspects of teaching and learning writing skills. Writing exercises prompt users to incorporate their own experiences into their writing such that they are writing about that which is most familiar. Skill development is scaffolded and many examples are provided. The consistency in which each chapter is structured provides a cognitive routine and this predictability helps to reduce overall cognitive load. The inclusion of essential vocabulary and the objectives at the beginning of each chapter provide all readers with background tools and clear expectations. Finally, the text is written in a conversational tone, it is accessible to a wide variety of users.

Overall, this is an extremely useful text and it is apparent throughout that the authors are passionate about their craft. Our academic program intends to incorporate different units into different courses to support the development of writing skills in context. A second or revised edition would benefit from a hyperlinked table of contents so that the user does not have to scroll through hundreds of pages to arrive at the chapter that they need. This reviewer also recommends that the authors either remove or further enhance the unit on design as this unit lacks enough detail to serve as a reference or comprehensive teaching tool.

Unit I: Exploring Technical Writing Fundamentals
Unit II: Writing Documents
Unit III: Attending to Design
Unit IV: Working With Sources
Unit V: Conducting Research
Unit VI: Employing Strategies for College Success
Unit VII: Producing Correspondence
Unit VIII: Producing Instructions, Short Reports, and Presentations
Unit IX: Producing Academic Writing

Ancillary Material

About the book.

Welcome to Mindful Technical Writing: An Introduction to the Fundamentals, an open textbook designed for use in co-requisite course pairings of developmental writing and introductory technical writing, or indeed in other lower-division college writing courses that focus on building study skills alongside effective workplace and academic writing skills. It offers a no-cost alternative to commercial products, combining practical guidance with interactive exercises and thoughtfully designed writing opportunities.

This book’s modular design and ample coverage of topics and genres means that it can be used flexibly over semester-long or stretch courses, allowing instructors and students to select the chapters that are most relevant for their needs. By blending new material with reviews of key topics, such as academic integrity, the chapters provide fresh perspectives on matters vital to the development of strong writing skills.

About the Contributors

Dawn Atkinson , Montana Technological University

Stacey Corbitt , Montana Technological University

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Writing Tips

A Guide to Technical Writing (With Examples)

4-minute read

5th May 2023

You can find technical writing in lots of places, including in your home, at your job, in many industries, and in businesses of all sizes. If you need help with business writing specifically, check out how we can assist you .

In today’s post, we’ll break down what technical writing is and how to do it effectively. We’ll also provide some handy examples.

What Is Technical Writing?

Technical writing doesn’t always look very technical! It can be anything that describes how to do a task or how to operate a machine or system. Or it can cover a specialized topic. Technical writing includes recipes in your favorite cookbook, board game instructions, operator manuals, health and safety regulations, legal documents, and financial reports.

Instructions for Carrying Out a Task

This type of technical writing can be a recipe for a cake, the instructions for a board game, tips on how to walk your dog to heel, or the script for a social media video on how to cut your own hair.

Operating Manuals for Machinery, Appliances, or Systems

Technical writing can also be the user guide for a dishwasher, for a factory machine that makes cardboard boxes, a “how to” guide for spreadsheets, or instructions for changing the oil in your motorcycle.

Specialized Topics

The list here could be very, very long! Technical writing on specialized topics includes a company’s business reports, a medical consultant’s letter to a patient, health and safety regulations, employment policies, and legal documents.

So How Do I Produce a Great Piece of Technical Writing?

Let’s take it in three stages: Who? What? How?

Who Is It For?

In any type of writing, knowing your audience is important. This is particularly true of technical writing. Here are some examples of who might read technical writing:

· A renter of an apartment that needs details on their lease

· An electrical engineer who needs to know how the wiring is laid out in the apartment block

· The janitor of that same building who needs to know the location of the emergency lights

· The occupant of apartment 61, who needs to know how to use the oven in their kitchen

They all need information presented to them, but what information do they need?

What Do They Need?

The renter needs a legal document that leaves no room for doubt about their legal rights and obligations and those of their landlord. The document will be very detailed, containing terms that need careful explanation.

The electrical engineer needs accurate, clear information about the wiring, as they could get hurt or cause harm to someone else if the diagram is inaccurate.

The janitor needs clear directions and a map of where the emergency lights are.

The occupant of apartment 61 needs instructions that are written in plain English so they can use their oven safely.

How Should Technical Writing Be Composed?

Follow these steps when writing a technical document:

· Research and know your subject thoroughly.

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· Decide on the appropriate writing style. Just because it’s technical, doesn’t mean it has to contain lots of jargon . Be concise, be direct, and be straightforward.

· Consider whether you need to include diagrams, maps, images, charts, and/or tables.

· If writing instructions, take it one step at a time, write objectively , and make sure the instructions work!

Examples of Technical Writing

Let’s look at some examples:

The first version contains unnecessary words, but the warnings are not specific enough. The instructions should be concise and clear. In the second version, the danger is stated right away, and the critical warnings are concise and specific.

In these examples, the first version is unnecessarily wordy. It provides a lot of detail for minor tasks but gives vague instructions for bigger tasks. The second version is much clearer. The instructions are easier to follow, and they include each necessary step.

Good technical writing needs the following attributes:

1. Relevance

2. Accuracy

4. Accessibility

5. Simplicity

Really good technical writing will include these attributes every time.

Is technical writing difficult?

Technical writing does not have to be difficult if you follow our guide and do your research beforehand.

Are there professional bodies for technical writers?

There are several professional organizations for technical writing. This list from UTA Libraries is very useful.

What can I do if I’m not sure that my technical writing style is appropriate to my subject?

We have experts in many fields who can check your writing and advise on style .

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Technical writing is any writing about technical information. It can include, but is not limited to, preparation of technical manuals and handbooks about technology.

Technical writers need to have good writing skills, because they have to convey complex information. They also need a reasonable understanding of technology, because it is hard to explain something that you do not understand.

This page explains what we mean by technical writing, and discusses the skills required by technical writers.

What is Technical Writing?

Traditionally, technical writing focused on the documentation of processes, including through instruction manuals. However, the description is now broader.

There is no very precise definition (see box), but the term has come to mean any writing related to technology or technical processes.

Some definitions of technical writing

Technical writing is performed by a technical writer (or technical author) and is the process of writing and sharing technical information in a professional setting [Wikipedia]

Technical writing is simplifying the complex [Techwhirl.com]

Forms of technical writing may include white papers, instruction manuals, handbooks and product descriptions. Some people suggest that technical writing can also include press releases, reports, briefs and business proposals. These may certainly need some technical input. However, they are not usually written by technical writers.

The distinction is probably that these documents mention technology, but their purpose is not to simplify technology per se . For example, a press release may be about a particular piece of technology, and it may need to explain it simply, but its purpose is to ensure that journalists write about the technology.

An illustrious history

Technical writing has been recognised as a profession since the 1940s, and it expanded exponentially with the spread of computers during the second half of the twentieth century.

However, its history dates back much further. It could be argued, for example, that many of Leonardo Da Vinci’s papers are technical writing, since he was discussing and explaining technology. Some people also cite Geoffrey Chaucer’s Treatise on an Astrolabe as an early example of a technical document, and suggest that much of Aristotle’s writing was technical in its nature.

Technical Writing Style

Like any other form of writing, technical writing has its own particular style.

It tends towards:

Simplicity and conciseness

You may find this hard to believe if you have ever read a computer manual, but technical writers spend a considerable amount of time and effort keeping things as simple as possible. They try to keep their writing short, and also use short words and sentences to make documents easier to read. They also use the active voice, rather than passive, and avoid the use of jargon.

Technical writing aims for clarity above all.

A Word About Jargon

Avoiding jargon is difficult if you are an expert in your field.

However, many technical writers have the advantage that they are NOT necessarily experts in the technology. Instead, they are experts in writing .

Even so, as you become familiar with a subject, jargon tends to creep in. Avoid this by reading your work over carefully, or getting a non-technical colleague to review your writing to check it makes sense to someone with less knowledge.

You may also find it helpful to read our page on Using Plain English .

The second characteristic of technical writing is its accuracy. There is no room for ambiguity or errors in a technical document. Users do not want to be making expensive errors because the documentation was incorrect.

Technical writers therefore need to check everything.

If in doubt, the accuracy of a sentence must be checked with someone with more knowledge.

Audience-focused

Ultimately, every piece of writing should be written with its audience in mind. However, this is perhaps even more true of technical writing, because you need to consider your audience’s subject knowledge, which may vary widely. A document written for experts will be very different from one written for the general public.

There is more about this in our page Know Your Audience .

An objective, fact- and task-based approach

Technical writing is not emotive in style. It uses a very objective, fact-based approach, because it aims to convey information.

In technical writing that aims to convey instructions, documents will also be very task-based. They will focus on giving readers the information that they need to complete the task as easily as possible.

Careful consideration of design issues

Technical writers often have to do more than simply write. They also have to consider the design of their document to make it easier to read.

This includes the layout on the page, and the use of headings, subheadings, bullet points and numbered lists to break up the document. All these facilitate finding information rapidly, which is crucial in a technical document.

Technical writers also have to consider the use of illustrations such as pictures, graphs and tables as a way to convey information.

There is more about this in our page on Presenting Data .

They may therefore be considerably expert in using statistical tools and software to prepare technical illustrations.

Skills Required by Technical Writers

Technical writers require a wide range of skills. Many of these are similar to other writers, but there are also some very specific skills needed.

Technical writing skills include:

Extremely good written communication skills , and especially the ability to convey complex information in simple language, and to write very clearly.

An ability to grasp a technical subject quickly . Technical writers are not experts in everything. However, they usually have the ability to pick up and grasp technical subjects rapidly. They need to be able to understand enough to explain the issue simply to others.

A broad knowledge of technology . Technical writers usually have a broad but shallow understanding of a wide range of technology issues. This allows them to knit their knowledge together effectively with new information, and set their work in context.

A recognition of what they don’t know. Technical writers need to be able to consult with experts or do further research when necessary. They therefore need to understand the limitations of their own knowledge.

Knowledge and skill in various computer packages , including statistical software and design/illustration packages.

Good proofreading and editing skills. Finally, technical writers need to be able to read over their own documents and identify typos, spelling mistakes and grammatical errors . Technical documents need to be free of these errors, and look professional.

A Growing Area of Writing

Technical writers are needed to bridge the gap between technical experts and the general public, to explain technology in simple terms. As technology becomes even more complex, including through the use of artificial intelligence, this need will only grow.

Developing the skills needed to become a technical writer could well be a good investment in your future.

Continue to: Writing for the Internet Journalistic Writing

See also: Business Storytelling Coherence in Writing Understanding Large Language Models (LLMs)

Technical Writing: Definition, Examples, and Tips for Aspiring Writers

Technical writing is a specialized form of communication that plays a crucial role in various industries, from software development to manufacturing. Whether you're drafting a user manual for a new product or creating documentation for an API, technical writing ensures that complex information is conveyed clearly and effectively.

What is technical writing?

Technical writing is the art of conveying complex information in a clear, concise, and accessible manner. It's a specialized form of writing that focuses on making complex ideas easy to understand for a specific audience. Whether it's a manual, a report, or a set of instructions, the goal of technical writing is to explain technical information in a way that anyone can follow.

Key characteristics of technical writing

Clarity is paramount in technical writing, ensuring that the information is easy to understand. Precision is equally important, as every detail must be accurate. Conciseness helps to deliver the message without unnecessary elaboration, keeping the document as brief as possible while still being comprehensive. Understanding the audience is crucial, as the content must be shaped to meet their specific needs and level of understanding.

Technical writing definition

Technical writing refers to the process of documenting complex information, typically involving technical or specialized subjects, in a structured and accessible format. Unlike other forms of writing, technical writing is highly focused on conveying information without ambiguity, often incorporating visual aids like diagrams and charts to enhance understanding.

Differences between technical writing and other forms of writing

Technical writing differs from other writing styles in several key ways. Its primary purpose is to inform and instruct, rather than to entertain or persuade. The audience for technical writing is typically more specialized, requiring precise and accurate information tailored to their needs. The style of technical writing is formal and structured, emphasizing clarity and accuracy over creative expression.

Technical writing examples

Technical writing is pervasive across many fields, and the different forms of technical writing are as varied as the industries that rely on it.

Instruction manuals are common examples of technical writing. These guides help users understand how to operate a product, providing step-by-step instructions that are easy to follow.

Standard operating procedures (SOPs) are another example. SOPs outline the step-by-step processes necessary to perform tasks within an organization, ensuring consistency and efficiency.

API documentation is crucial in the software industry, offering detailed explanations on how to use an Application Programming Interface (API), often including code examples and technical specifications.

White papers are in-depth reports on specific topics, commonly used in business and academic settings to inform and influence decisions.

Case studies analyze specific instances within a business or field, demonstrating principles or strategies in action.

Types of technical writing

Technical writing encompasses various types of documentation, each serving different purposes.

End-user documentation includes manuals and help guides created for consumers of a product or service, explaining how to use the product effectively. For example, the instruction booklet that comes with a new smartphone guides the user through setup, basic functions, and troubleshooting.

Technical reports are detailed documents that present data, research findings, or technical specifications, often used in scientific or engineering fields. An example would be an environmental impact assessment report that outlines the potential effects of a proposed construction project on the local ecosystem.

Proposals are documents that outline plans or suggestions for projects, commonly used in business or academic environments to seek approval or funding. For instance, a grant proposal written by a researcher might detail the objectives, methodology, and expected outcomes of a study, aiming to secure funding from a government agency.

Instructional materials are educational content designed to teach or instruct users on specific topics or processes, often used in training or academic settings. An example is a training manual for employees in a corporate setting, which might cover company procedures, software usage, or safety protocols.

Skills required for technical writing

Becoming a successful technical writer requires a diverse skill set that combines writing proficiency with technical expertise.

Writing and editing are fundamental skills. A technical writer must be able to write clearly and edit content for clarity and correctness, ensuring that the final document is free of errors. Strong grammar, syntax, and language skills are crucial for producing polished and professional documents.

Research and analysis are also critical technical writing skills. A technical writer must be able to gather and analyze information from various sources, synthesizing complex information into an accessible format. This includes evaluating the credibility of sources and translating technical jargon into language that can be easily understood by the target audience.

Attention to detail is essential in technical writing. Precision in writing is crucial, as even small errors can lead to misunderstandings or inaccuracies. This skill is vital for ensuring that all technical specifications, instructions, and data are accurate and consistent throughout the document.

Knowledge of tools and software is increasingly important. Familiarity with tools like Microsoft Word, Google Docs, and specialized software like MadCap Flare or Adobe Acrobat is often required to create and manage technical documentation. Understanding these tools allows a technical writer to efficiently format, organize, and present information in a professional and user-friendly manner.

Steps to become a technical writer

Breaking into the field of technical writing involves several steps that can help you build a successful career. Here are some steps to help you land that technical writing job you've been eyeing:

Education and qualifications are the foundation. A degree in English, communications, or a technical field can be beneficial, and specialized courses in technical writing can provide a solid foundation.

Building a portfolio is essential. Start by creating samples of your work, such as user guides or instructional materials, to showcase your writing skills and demonstrate your ability to handle technical content.

Gaining industry experience is crucial for developing your skills and understanding the field. Entry-level positions, internships, or freelance projects can provide valuable experience and help you build a network of contacts.

Networking and professional development are also important. Joining professional organizations, attending conferences, and participating in online forums can help you build connections, stay updated on industry trends, and find new opportunities.

Tips for effective technical writing

To excel in technical writing, consider these best practices.

Know your audience : Tailor your content to the knowledge level and needs of your readers. Understanding your audience ensures that the information is relevant and accessible.

Use clear and concise language : Avoid jargon and complex language unless absolutely necessary, and always define technical terms. Clarity is key to ensuring that your readers can easily understand the information.

Organize information logically : Structure your document in a way that flows naturally and logically, making it easy for readers to follow and understand the content.

Incorporate visuals and diagrams : Use images, charts, and diagrams to complement your text and help explain complex concepts. Visual aids can make your content more engaging and easier to understand.

The future of technical writing

The field of technical writing is evolving rapidly, driven by technological advancements and changing user expectations.

Emerging trends include the rise of automation and AI tools that assist in writing and documentation, making the process faster and more efficient. As more companies adopt digital solutions, the demand for skilled technical writers who can create effective online documentation is growing.

Impact of technology on the field : Technology is transforming technical writing, with new tools and platforms enabling writers to create more interactive and dynamic content. This shift is likely to continue, making technical writing an even more vital skill in the digital age. (Tools with built-in AI writing assistants, like Guru, can make the process easier. Give it a try for yourself! )

Technical writing is an essential skill in today's information-driven world. Whether you're documenting a new software feature or drafting safety instructions, clear and effective communication is key. Aspiring technical writers should focus on building their skills, gaining experience, and staying current with industry trends to succeed in this dynamic field.

Key takeaways 🔑🥡🍕

What is technical writing and examples.

Technical writing is the process of creating documents that explain complex information in a clear and accessible way. Examples include user manuals, standard operating procedures, and API documentation.

What does a technical writer do exactly?

A technical writer creates and edits documents that communicate technical information clearly, such as manuals, reports, and instructional materials.

Do technical writers make good money?

Yes, technical writers typically earn a competitive salary, especially as they gain experience and specialize in certain industries.

What is the best definition for technical writing?

Technical writing is the art of conveying complex technical information in a clear, concise, and accessible manner for a specific audience.

What are some examples of technical writing?

Examples of technical writing include user guides, white papers, case studies, and technical reports.

What are the 7 types of technical writing?

The seven types of technical writing often include end-user documentation, technical reports, proposals, instructional materials, standard operating procedures, white papers, and API documentation.

What is technical writing in simple words?

Technical writing is writing that explains how something works or how to do something in a clear and straightforward way.

What is the main purpose of technical writing?

The main purpose of technical writing is to communicate complex information in a way that is easy to understand and use.

What is an example of technical writing in everyday life?

An example of technical writing in everyday life is the instruction manual that comes with a household appliance, explaining how to set it up and use it.

How do you introduce yourself in technical writing?

In technical writing, it's important to focus on clarity and relevance; introduce yourself briefly, emphasizing your expertise and the purpose of the document.

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Technical writing standards, style and format.

When writing technical documents, engineers rely on style manuals, which provide standards for writing and designing documents. Style manuals ensure consistency in writing and formatting documents written for academic or workplace communications.

Academic disciplines, including academic journals, have their own style manuals. These style manuals are used in the production of theses, dissertations, or journal articles.

Organizations use company-specific style manuals that contain guidelines for producing technical documents, business correspondence, professional presentations, and visual features (trademarks and logos). Document format and punctuation rules are commonly found in these style manuals. Company-specific style manuals often contain templates, which are used when creating written technical documents (progress or status reports, design reports, proposals, etc.), correspondence (letters, memos, and emails), or presentation slides.

General Format Guidelines

The following guidelines represent generally accepted technical writing guidelines. As a reminder, guidelines may change based on the discipline, professor, employer, or journal the document is written for.

Technical documents typically contain:

Single spacing
Left justification; full justification is preferred for theses, dissertations, and journal articles.
One blank line between paragraphs OR indented paragraphs with no blank line between
Serif font (Times New Roman), 12 pt. font size. When documents are written for electronic media, however, a Sans Serif font (Calibri or Arial) is typically used.
One-inch margins. Margins may need to be adjusted when using company letterhead or when binding formal reports.

Stylistic Elements

Writers of technical information take into account the audience’s level of knowledge regarding the topic and the purpose of the document. In other words, “Why does the reader need this information and what will they do with it?” The following guidelines help writers achieve a readable style.

Acronyms and Abbreviations

Abbreviations are shortened forms of words such as ASME for American Society of Mechanical Engineers. Acronyms are formed when the abbreviation forms a pronounceable word such as NATO for North Atlantic Treaty Organization.

Abbreviations and acronyms should be spelled out the first time they appear in a technical document with the shortened form appearing in parentheses immediately after the term. The abbreviation or acronym can then be used throughout the paper.

Example: The Society for Technical Communication (STC) is a professional association dedicated to the advancement of technical communication, content, and information management.

Common abbreviations (U.S.) or acronyms (NASA) do not need to be spelled out when first used in a document.

Ambiguity occurs when words or passages can be interpreted in more than one way. Abstract language, misplaced modifiers, and vague pronoun reference can cause ambiguity. To make writing clear, avoid:

abstract language ( really, quite, severely, very )
overusing pronouns, particularly it, these, and this
imprecise or subjective terms ( fast, slow, tall, small )
words that have no precise meaning ( bit )

Analogies and Metaphors

Analogies and metaphors in useful in technical writing to illustrate abstract or complicated ideas by making comparisons between two generally unlike things.

“When two atoms approach each other at great speeds, they go through one another, while at moderate speeds, they bound off each other like two billiard balls.” Sir William Bragg

Writing with the intended audience(s) in mind is one of the most fundamental concepts of technical writing. Many technical documents will not only be read by the first person (primary audience) but may also be read by secondary audiences: readers in various levels of management, prospective financiers, or even individuals who access information without the writer’s knowledge.

For this reason, it is important to consider who may read your documents beyond the primary audience and write with any additional audiences in mind. This means targeting information appropriate for the knowledge of the audience(s) and using accessible language that both technical and non-technical audiences can understand.

Cliches, or figures of speech, are terms that have no concrete meaning and can affect the tone and professionalism of a document. Cliches should be avoided in technical writing. Examples include:

water under the bridge
writing on the wall
easier said than done
close the deal

Conciseness

Concise documents convey meaning using the fewest words possible without sacrificing meaning or clarity. To achieve conciseness:

Eliminate empty/wordy phrases ( there is/are and it is ). These are considered to be indirect phrases and tend to be unclear and wordy. Direct statements, on the other hand, are clear and concise. Instead of: “There are 25 students who have already expressed interest in next year’s program.” Use: “Twenty-five students have already expressed interest in next year’s program.”
Write using the active voice Instead of: “It was determined that the machine was broken by John.” (10 words) Use: “John broke the machine.” (4 words)
Avoid using weak verbs Instead of: My recommendation is for a larger budget. Use: I recommend a larger budget.
Eliminate filler words (very, quite, really, somewhat, that)

Contractions

Contractions are shortened forms of words with the missing letters represented by an apostrophe such as “you’ll” for “you will” or “didn’t” for “did not.” Contractions are unprofessional and informal and should be avoided in most technical documents.

Generalized Statements

Generalizations are broad statements or ideas that are applied to a group of people or things and should be avoided in technical writing. These statements are difficult to substantiate and are too broad to be supported.

The only way to learn another language is to visit the country where it is spoken.

Cats are nicer than dogs.

Gender-Neutral Terms

Avoid specifying gender when possible. Gender specific language can create stereotypes, make generalizations, and exclude gender. Individuals should not be referred to solely as he or she . To achieve gender neutrality:

Use generic terms when referring to specific groups of people (“supervisors”)
Avoid gender-specific pronouns (“his” or “her”)
Use gender-neutral titles when referring to people “(sales representatives” not “salesmen”
A student should always do his homework. (not gender neutral)
A student should always do his or her homework. (gender neutral)
Students should always do their homework. (gender neutral)
A student should always do their homework. (gender neutral) *

*While it may seem strange or incorrect to use the plural their to refer to a single student, their has become the preferred replacement in many places in order to ensure gender neutral language. It is no longer considered grammatically incorrect to use their as a singular pronoun in this context.

In technical reports, headings are used to organize documents, guide the reader, and break content into manageable chunks of information. Readers often peruse headings and read those sections that pertain to them.

Headings organize content into large sections (major headings) and then into smaller sections (sub-headings). Headings are formatted by level (first level, second level, third level, etc.) and vary in their position and formatting. Discipline- and employer-specific style manuals will provide guidelines in the placement and visual layout of headings. Headings vary in the type of information they provide:

Brief topic headings use short words or phrases Example: College Applications
Statement headings use sentences or phrases and are more informational in nature. Example: College Application Process
Question headings are useful when writing documents that explain how to do something. Example: How do I Apply for College?

When using headings:

Construct headings in a parallel fashion
Try to avoid starting headings with a, an, or the
Aim for at least two headings at each level; avoid dividing a section into a single sub-section if possible
Avoid repeating the wording of a higher-level heading in a sub-heading
Use headings to create the table of contents (if applicable to the document)

Jargon is often called professional slang and consists of terms specific to a particular organization. Examples of jargon include terms like “flame” or “FUBAR.” Jargon sets members of an organization apart from non-members. When communicating with individuals who are likely to be unfamiliar with jargon, avoid using the term.

Lists are useful in technical writing for three purposes: to write a series of related items, to describe a series of tasks, and to make items visually accessible. Lists can be written in a sentence (as in the previous sentence) or set off from the text vertically. Items listed vertically are prefaced with a bullet, number, or checkmark. Bulleted lists make items easy to see or locate, numbered lists organize steps in a process, and checklists communicate items that need are required or need to be completed.

Lists are prefaced with a lead-in phrase ( Items to review for the training: ) or sentence ( The following topics will be reviewed at the training: )

Key points to keep in mind when creating lists:

Lists should be constructed in a parallel fashion.
Lists comprised of brief items typically contain no ending punctuation.
Lists with no sequence required should be arranged logically (most to least important, alphabetical)
Lists written as full sentences should use appropriate ending punctuation.

Narration (Point of View)

When writing, it is important to use appropriate tense and narration. Engineers often write to explain how something happened: a lab procedure, a site visit, an accident, a recommendation.

Third person narration is most often the appropriate choice in technical documents and academic journals, but in some cases it might be appropriate to use first or second person (common in business correspondence).

Examples: First person narration , “I” words are used. I should get good grades in college. We should get good grades in college. Second person narration , “You” words are used. You should get good grades in college. Third person narration , “he/she/neutral” words are used. A student should get good grades in college.

Students should get good grades in college.

Objectivity

Technical documents present facts, data, evidence, calculations, results, and theories, which must be presented in an impersonal, neutral, and objective manner. Avoid use of the word “feelings” or the verb “feel” in technical writing.

Phrases such as “I feel this is the best approach” evokes emotion, is not objective, and can lend uncertainty to technical writing. Similarly, “When the weight feels right” should not be used in describing inanimate objects.

Paragraphs are the building blocks of documents. It is important to keep in mind the basic elements of paragraph construction: each paragraph should contain a topic sentence that is well-developed and supported, discuss one idea, and transition to the next paragraph.

In technical writing, paragraphs are generally kept to 4-6 lines. Short paragraphs emphasize main ideas, encourage conciseness, keep the reader’s attention, and break up content into manageable chunks.

Parallelism

Parallelism means using the same structure for listed items. These items can occur in a sentence, in a table, in a bulleted or numbered list, or in headings. Sentences with parallel structure are easier to read and flow more smoothly.

When creating a bullet list, all items in the list should be parallel in construction.

Redundancy means using two or more words that essentially mean the same thing. Redundancy affects conciseness.

a new innovation
absolutely true
red in color
cylindrical in shape

SI versus Customary Units

Systeme Internationale (SI) units are the most widely and officially recognized system of metric units for weights, dimensions, and other physical measures in technical writing. Technical documents should use SI units in text, figures, tables, and equations.

Sentence Length

In technical writing, uncomplicated sentences are used to state complex ideas. Long, complex sentences tend to confuse readers. Strive for a sentence length of 10-20 words. A document should not be constructed, however, of short, choppy sentences. Varying sentence length can encourage readability, make comparisons, and contrast information.

Technical Terms and Definitions

When introducing a technical term in a document, italicize and provide a brief explanation of the term the first time it is used. There are generally three types of technical definitions: informal, formal, and expanded.

Informal definitions contain a word or brief phrase, often in parentheses, that gives minimal information about the term.

“At the southwest corner of the mall site, we found 16 barrels of creosote (a coal tar derivative) buried under three feet of sand.”

Formal definitions are typically a full sentence that distinguishes the term from other similar terms and includes the term itself, a class to which the term belongs, and distinguishing feature(s) of the term, which typically describe what the term does.

Term	Class (what is it)	Features (what does the term do)
“A	is a soils lab test	that determines the amount of force needed to cause a shear failure in a soil sample.”

If the technical term has unclear or multiple meanings, add a qualifier to the beginning of the definition.

Qualifier	Term	Class (what is it)	Features (what does the term do)
“In aerodynamics	a	is a flight condition	in which the lift produced becomes less than the weight of the airplane, and the airplane stops flying.”

Tone refers to the feeling or attitude a document evokes; tone can also portray how the writer feels about a subject. Tone can be dependent on the purpose, audience, or medium of the message. Strive for neutral, professional, understandable words. Because engineers deal with complex information and terminology, word usage should be accessible and familiar.

Voice (Active or Passive)

Voice refers to how verbs are used in sentences. Although passive voice has long been a hallmark of technical writing, writing in the active voice is a preferred practice. Active voice makes documents more readable by making sentences more clear and concise. Passive voice is still used for certain types of technical documents such as lab reports.

When the verb is in the active voice, the subject performs the action; when the verb is used in the passive voice, the subject receives the action.

The boy hit the ball.

The ball was hit by the boy.

Hint: Watch for phrasing patterns common to passive voice: “was (verb)ed by….”

Use active voice when:

writing most technical documents.
writing needs to be concise, clear, and direct.
it is important to know the “doer” of the sentence.

Use passive voice when:

the genre (format) calls for passive voice (lab reports)
the action itself is more important than who or what performed the action or when the doer of the action is unknown.

Word Choice

Words should be used that are accessible and familiar to your audiences, both primary and secondary. This means using a shorter, more well-known word in place of a longer, less-known word with the same meaning.


Cognizant	Aware
Elucidate	Clarify
Aggregate	Total
Obfuscate	Confuse
Aranaceous	Sandy
Accumulate	Gather

ENGL210: Technical Writing

Course introduction.

Time: 86 hours
Free Certificate

Because the goal of this course is to improve your ability to write clear, comprehensible examples of technical writing, most subunits include short writing activities that will give you hands-on experience in many different writing tasks. Each unit also includes a series of writing self-assessments that will allow you to evaluate your own writing based on specific criteria and provide examples and commentary on how to write successfully. This practical focus on specific writing skills will help you learn the writing skills you will need in the workplace. By the end of the course, you will feel comfortable tackling a wide variety of workplace communications.

Course Syllabus

First, read the course syllabus. Then, enroll in the course by clicking "Enroll me". Click Unit 1 to read its introduction and learning outcomes. You will then see the learning materials and instructions on how to use them.

Unit 1: Audience Analysis

Imagine needing to make a phone call but not knowing what number to dial. Beginning a communications project without first establishing your audience is a lot like that phone call without a phone number. If you don't first know who you are communicating with, you can't determine what information they need and in what format. In this unit, we walk through the steps of audience analysis to determine who we are writing to, what they know, what they need to know, and the best ways to reach them.

When we first take on a writing project, we must first consider who we are communicating with. We should ask ourselves who they are, what they know, and what they need to know to take action.

After we conduct this audience analysis, the next steps in the process apply this analysis to writing choices. Different audiences require different approaches to word choice, tone, and formatting. We also use our audience analysis to anticipate issues and any concerns or questions the audience might have after accessing the communication we have created.

Completing this unit should take you approximately 7 hours.

Unit 2: Internal Communication: Writing Memos and Emails

Two of the most common forms of technical writing that you will encounter are the memo and the email. After completing an audience analysis, you must determine which form would be best for sending the message; memos and emails often rely on smaller amounts of information or requests for more information. In this unit, we cover the best practices for creating effective memos and emails.

Once the dominant form of communication in the workplace, memos typically serve as internal communication within an organization. Memos can update policies and procedures, announce meetings or organizational changes, or inform the internal audience as needed. Memos must typically be brief, concise, organized for readability, and addressed to targeted audiences with specific subject lines.

Emails, which often replace memos for internal communication, can be sent internally or externally. While this form of business communication must take into account the time constraints most readers face as a result of high email volume, people use emails to communicate issues both large and small. Emails must make use of strong subject lines, clear formatting, and concise writing. Email also presents some ethical challenges as the forwarding and BCC function enables you to easily share communications with larger audiences quickly and in a way that is documented for the longer term.

Completing this unit should take you approximately 9 hours.

Unit 3: External Communication: Formal Letters

While memos are used for internal communication and emails for both internal and external communication, formal letters are mainly used as an external means of communication. Understanding when a communications context requires the more formal delivery of a physical letter falls under the initial considerations of the audience analysis and design/formatting stages of the writing process.

Letters can range from friendly introductions to more formal announcements with accompanying legal documents. In their more serious capacity, letters seek to create a formal and documented chain of communication.

Two main formats exist for letters: the block format and the indented format. Both require the recipient’s and sender’s full names and addresses. They begin with a formal salutation and end with a complimentary closing. Their formal structure helps to convey authority and credibility.

Completing this unit should take you approximately 6 hours.

Unit 4: Using Visuals to Convey Information

Words are not the only way to present and share information with an audience. Technical writing often utilizes visuals to accompany written information and further deliver information to the audience. This unit leads you through the types of visuals available and the best practices for using them.

Visuals take many forms; they can be as simple as a photograph of a plant specimen or pie chart breaking down enrollment data or as complex as an embedded video or multi-page, hyperlinked, organizational chart. Visuals must be carefully selected to support the audience's understanding of the topic.

However strong they are on their own, visuals must be integrated into the text of the document. The written word supports the visuals, and the visuals further exemplify the meaning of the text. The two work in tandem to support the main idea of the document.

This unit will also cover the important tools needed to properly label, title, and document visuals used in a given communication context.

Completing this unit should take you approximately 11 hours.

Unit 5: Process Documentation

One of the most common formats of technical writing is the process document. The process document explains either how to do something or how something was accomplished. This can be used to teach people or to document a process for the record. These documents vary in level of formality based on audience, but they all share elements of formatting to keep the communication organized and effective. This unit takes you through the ways to create process documents.

Formatting is probably the first design concern for a process document. The writer must distinguish whether or not the audience will have the directions with them as they accomplish the task or if they must commit the task to memory. Beginning nursing students, for example, are taught the proper way to wash hands in a roughly 1,500-word document. This document details not just the steps of handwashing, but also explains why each aspect of the process is critical to overall handwashing success. This extra detail helps to embed the proper procedure into new nurses' minds; they will, after all, be washing their hands countless times during the day without the instructions handy. Recipes, on the other side of the spectrum, anticipate that the audience will have them close by as they prepare the food; as a result, these feature lots of white space and step by step formatting.

Process documents must also pay special attention to anticipating potential trouble spots or questions from the audience. Anticipating these moments enables the writer to save time overall and increases the chances that the audience can complete the process without difficulty. Note that in this unit we will work through the writing process to develop complete process documents. We'll start with planning before moving to initial drafting, then revising.

Unit 6: Writing Proposals

Proposals are another common form of technical writing. These reports can either be formal or informal depending on the context. Some examples of proposals can be simple estimates for home improvement projects to more complex and formal business plans. This unit covers how to craft proposals.

Like process documents, proposals also rely on formatting to help them convey professionalism and appeal to the audience. Appealing to the audience is key given the persuasive nature of proposal writing. Proposals seek to persuade the audience to take action on a requested item or task.

Like other forms of technical writing, a proposal begins with audience analysis and moves through the steps of planning, writing, and revision.

Completing this unit should take you approximately 4 hours.

Unit 7: Communicating on the Internet

As the Internet rapidly expands, so does the opportunity for businesses to share information and reach audiences online. Technical Writers are increasingly called upon to craft communications to reach a broad online audience. The unit explores how the Internet is used to communicate and how to apply the foundations of technical writing effectively to reach online audiences.

Reading and writing for the Internet presents certain challenges that the printed word doesn't. The largest concern is the shortened attention span of Internet-based readers and reduced reading comprehension. Given the scrolling feature and the ease of clicking away, savvy writers for the Internet tailor their communications with headings, short paragraphs, clear and engaging visuals, and links for further development.

Additional points to consider when writing for the Internet are how to use social media as a tool for both communications and marketing. Given how easy it is to share communication online, the technical writer should be well versed in the social media tools and the common practices for writing on each of the interfaces. For example, what works on a blog post would not work in a tweet. The technical writer must learn how to translate the same idea for several different types of social media and in a way that reaches the intended audience.

Completing this unit should take you approximately 12 hours.

Study Guide

This study guide will help you get ready for the final exam. It discusses the key topics in each unit, walks through the learning outcomes, and lists important vocabulary terms. It is not meant to replace the course materials!

Course Feedback Survey

Please take a few minutes to give us feedback about this course. We appreciate your feedback, whether you completed the whole course or even just a few resources. Your feedback will help us make our courses better, and we use your feedback each time we make updates to our courses.

If you come across any urgent problems, email [email protected].

Certificate Final Exam

Take this exam if you want to earn a free Course Completion Certificate.

To receive a free Course Completion Certificate, you will need to earn a grade of 70% or higher on this final exam. Your grade for the exam will be calculated as soon as you complete it. If you do not pass the exam on your first try, you can take it again as many times as you want, with a 7-day waiting period between each attempt.

Once you pass this final exam, you will be awarded a free Course Completion Certificate .

Developers: The Why and How to Writing Technical Articles

As a full-stack developer with over 5 years of experience, I believe technical writing is a critically important skill. Writing about the technologies we work with shares knowledge and propels careers.

Despite the benefits, I‘ve noticed many developers underprioritize writing technical articles. The barrier to entry definitely seems high when you‘re focused on client work or learning new skills.

Where should you publish? How do you attract readers? What topics provide value? This comprehensive guide tackles these questions and more with research-backed best practices for writing effective technical articles.

I‘ve written over two dozen technical articles that have garnered hundreds of thousands of readers. Let me save you the mistakes I made when starting out. Whether you’re an engineering student or a seasoned coding veteran, arm yourself with these technical writing tips.

Why Writing Technical Articles Is Essential for Developers

Beyond just being helpful, writing technical tutorials and explainers provides massive upside for your skills, network, and career.

1. Master Concepts Through Teaching

A symphony orchestra anecdote illustrates this first benefit well. Researchers Claudia Mühlmann and Veronika Tutsch asked professional musicians to instruct beginners on playing certain pieces. The musicians strengthened their own mastery and noticed their technique improving through teaching.

The same applies when writing developer tutorials. As an expert JavaScript architect, I research reactive programming concepts to write explanative articles. The depth required to clearly communicate ideas strengthens my abilities tremendously.

Articulating any concept reveals gaps in comprehension. Technical writing‘s feedback loop continually reinforces skills. Developers who write learn faster. Period.

In one survey of developers, 81% said blogging about coding topics made them better at their job. Teaching and learning become intertwined through writing.

2. Showcase Expertise to New Connections

Well-written tutorials serve as talent markers for hiring managers across tech companies. I can personally attest to this from my experience.

After I wrote a heavily shared walkthrough on React state management last year, I got recruited by three top enterprise firms. The engineering managers had read my article, tested my knowledge through discussion, and expedited interviews accordingly.

This outcome is common among technical writers. Subject matter expertise displayed through writing qualifies you for more advanced roles. I coach all developers I mentor to spend at least 10% of their learning time producing tutorials or explainers.

Beyond new job possibilities, a respectable body of writing attracts conference speaking opportunities, freelance gigs, mentorship requests…the list goes on.

Esteemed technologist Jer Thorp notes how blogging kickstarted his career:

“Getting my ideas out there through blogging was hugely helpful in my career. It led directly to opportunities like book deals, speaking engagements, job offers, and consulting requests. It also helped build self-confidence in my own abilities and ideas."

Writing about coding leads developers into wider industry influence and income potential.

Chart showing correlation between blogging and developer salary

This upward salary trend holds true as well. One survey showed developers who blog make over 25% more salary on average compared to non-blogging peers.

Clearly, dedicating time to sharpen written communication skills compounds technical competencies…which pays, financially and otherwise.

3. Give Back to the Open Source Community

Before learning to code, I endlessly consumed free documentation and tutorials. Mailing list threads, StackOverflow posts, tutorials on personal blogs…these writings accelerated my early education.

Now as a senior developer, I compulsively document my work to return the favor. Our community thrives on this pay-it-forward ethos. Sharing lessons learned through articles is my foremost way to contribute.

Open source pioneer Eric Raymond summarizes this meritocratic culture:

“Our community works because it leverages distributed innovation through a massively parallel development model…but also because we have copious cross-connections and communications pathways. The mere document and passage of know-how from senior to junior members is an essential part of that."

We all stand on the shoulders of writings created by fellow developers. Lift up those coming behind you through whatever struggles you endured. Then watch them do the same down the road.

4. Increase Discoverability

Writers naturally crave readers. Visibility is built one quality article at a time, slowly ensuring your ideas spread. But isolated posts struggle to stand out in the noisy digital landscape.

Establishing an owned online platform to house your writing boosts discoverability. Through my Substack newsletter curating favorite tutorials, 20 thousand more developers now subscribe to my ideas.

Owning creative real estate online helps ensure search visibility and multiplies access to your knowledge. Developers who regularly create written content cultivate an audience over time. From heightened discoverability, more opportunities emerge.

Check the below chart showing the massive growth in my monthly readership after consistent writing. slow incremental progress compounds!

Think marathon, not sprint. Reach accumulates slowly, then all at once. But without writing, you lack the vehicle for massively spreading your ideas.

Step-By-Step Guide to Writing Technical Articles

Hopefully the "why" has sold you on elevating technical writing. Now let‘s dig into the mechanics of how with a practical framework.

Follow my nine-step process when writing any piece – from brief release log to extensive tutorial.

Step 1: Pick Your Developer Niche

Zone in on specific programming languages, frameworks, or toolsets you specialize in currently Working adjacent to the bleeding edge keeps your content authentic and helpful.

For example, my niche currently centers on front-end JavaScript application architecture. React, Angular, Vue, Svelte, Redux….I write primarily on innovating with these tools.

Topical focus clarifies your zone of genius rather than diluting expertise across too many domains. You can‘t fake deep experience. Laser in on what you authentically know and share that.

Step 2: Brainstorm Compelling Article Topics

Generating ideas often proves most difficult. The programming landscape feels vast. Where do you start?

I maintain an evolving editorial calendar with article topic prompts added continually. When writing time comes, I simply consult this master list. Sources for inspiration include:

Pain points encountered in latest projects
Lingering development questions
Gaps noticed in documentation
Forum commentary and feedback from colleagues
Taking a framework/library/tool and asking "What beginner explanation would be valuable?"

To spur creative ideation, leverage these thought triggers:

What concept/codeRecently caused confusion? -> Explain it clearly!
What topics generate the most forum questions? -> Write the definitive guide!
What hypothetical question would my younger developer self ask? -> Provide that missing resource!

Curate ideas that feel exciting to research and write while helping fellow developers. Identify knowledge gaps through empathy.

Step 3: Carefully Outline the Article

Structuring a strong narrative arc maintains engagement. Outline first to thoughtfully sequence ideas before drafting sentences.

Hook introduction: Open with an intriguing question or story
Background section: Describe key context and history
Main body: Thoroughly explain the core concept step-by-step
Visual demonstrations: Illustrate with graphics, images and code samples
Conclusion: Summarize main points and suggest next explorations

Logical transitions between sections enhance flow. Smooth writing appears effortless through tight outlining beforehand.

Referencing this article template keeps my writing orderly and skimmable for reader comprehension.

Step 4: Write a Solid First Draft

With the heavy lifting of structure done, translate ideas into prose during the first draft. Focus on:

Brevity and clarity: Convey concepts conversationally
Paragraph length: 3 to 5 concise sentences
Headings: Guide attention and enhance skimming
Visual demonstrations: Charts, graphs, example code etc.
Links: Source citations and resources for deeper dives
Accessibility: Define complex terminology

My priority is comprehension optimization and flow. I write tutorials as if explaining a concept to a colleague over lunch – casually and clearly.

Step 5: Thoroughly Revise and Refine

First drafts are scaffolding. Shaping comes through revision. Refinement requires ruthlessly cutting unnecessary words and paragraphs to enhance clarity.

Invest ample time to substantially improve text, structure, logical flow, visuals etc. Revision separates good articles from phenomenal ones.

Key improvement areas:

Bridging logic gaps: Strengthen explanations lacking connectedness
Clarifying confusion: Simplify and add examples for complexity
Correcting grammar/typos
Refining prose: Tighten text
Checking accuracy: Validate code samples and data
Enhancing flow: Smooth transitions between ideas

With each draft, move closer to a polished end state – like gradually resolving the blurriness of a camera lens.

Step 6: Select Your Publishing Platform

Technical writing ultimately seeks readership. But poor distribution drags even wonderful writing into obscurity. Choosing the right channel matters immensely.

Here are five solid publication platforms for developer-focused writing ranked accordingly:

1. Personal Blog/Newsletter – Owned platform with creative freedom 2. Medium – Established readership in tech writing niche 3. Dev.to – Developer-centric blogging community 4. Hashnode – Programming content network 5. Reddit Forums – Engaged discussion around posts

I suggest testing each avenue and measuring respective engagement. Over time, consolidate writing primarily to outlets yielding highest reader impact.

Building an email subscribers list forever retains access to your audience. So pairing written articles with newsletter updates is ideal for longevity.

Step 7: Promote New Articles Actively

Getting writing in front of the right eyeballs accelerates discovery. I use three promotion methods for every piece published:

Email blast: Share with colleagues and friends
Social networks: Post to Twitter, LinkedIn, HackerNews, Lobste.rs etc.
Developer forums: Reddit, StackOverflow, Quora spaces etc.

Leverage existing platforms housing your people. Think strategically on where kindred minds gather online. Discussing posts drives more clicks.

I craft unique social copy and imagery for each channel, resisting mass spam blasting. Personalized outreach respects reader attention, driving more authentic engagement.

Here‘s an example tweet for this post:

Notice the clarity on audience benefit in limited characters. This messaging compels clicks for expansion. Promotional writing requires equal skill to tutorial writing.

Step 8: Analyze Readership Data

Analytics reveal which topics hit the mark through shares, links, comments etc. Patterns surface on popular subjects to cover more of as well as underwhelming pieces suggesting needed adjustments.

Audience data signals guide sharpening my written voice and content. I discern what resonates then optimize accordingly. TLR analytics inform my ideation process significantly.

For example, examining readership stats last month revealed my React Hooks tutorial massively outperformed others. The clear takeaway? Produce more React fundamentals content!

Data reveals the market. Pay attention and respond.

Step 9: Establish Consistent Creation Habits

Sporadic writing generates sporadic results and readership. Regular output sustains discovery. But inspiration alone rarely fuels habitual writing. Routinizing the process raises consistency.

I block time weekly for:

Brainstorming topics: Mondays
Outlining drafts: Tuesdays
Writing: Wednesdays
Editing/Refining : Thursdays
Promoting : Fridays

Systemization beats motivation. Show up strategically by assigning set writing tasks to designated calendar slots.

Establish sustainable cadences matching availability. Even starting with 30 minutes weekly raises output substantially over a year through compounding.

Experiment until a reliable rhythm emerges. THEN enhance workflow and content. But first focus on repeatable consistency.

Start Writing for the Love of Learning

That wraps my hard-won advice for elevating technical writing as a developer. Ultimately, begin creating for intrinsic joy over extrinsic rewards. Document your coding journey through articles. Share discoveries to advance community understanding.

As economics great Henry Hazlitt noted: “The art of economics consists in looking not merely at the immediate but at the longer effects of any act or policy."

Similarly with writing – pursue the longer effects through public learning. Allow your impact to compound gradually. writing optimizes our collective open source education through magnetizing new minds. So write originally to learn thoroughly. The personal and community outcomes will unfold accordingly.

I‘m happy to chat more or brainstorm ideas! Find me on Twitter @myhandle or check my writing on myblog.com . Onwards!

Dr. Alex Mitchell is a dedicated coding instructor with a deep passion for teaching and a wealth of experience in computer science education. As a university professor, Dr. Mitchell has played a pivotal role in shaping the coding skills of countless students, helping them navigate the intricate world of programming languages and software development.

Beyond the classroom, Dr. Mitchell is an active contributor to the freeCodeCamp community, where he regularly shares his expertise through tutorials, code examples, and practical insights. His teaching repertoire includes a wide range of languages and frameworks, such as Python, JavaScript, Next.js, and React, which he presents in an accessible and engaging manner.

Dr. Mitchell’s approach to teaching blends academic rigor with real-world applications, ensuring that his students not only understand the theory but also how to apply it effectively. His commitment to education and his ability to simplify complex topics have made him a respected figure in both the university and online learning communities.

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COMMENTS

16 Technical Writing Prompts for Students » JournalBuddies.com
3. Keep Your Writing "Evergreen". It's typically also important to make sure that technical writing is as timeless as possible. Many technical documents are not updated very frequently—and those that are updated tend to only have small edits made (rather than the entire thing being rewritten).
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Download 30 KB. #33. Even if technical writing skills take high-levels details, you should still explain these concisely and clearly to your audience. As a technical writer, you should come up with documents that are very clear, simple, and succinct. Sometimes, though, the results could just be the opposite.
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The different types of technical writing have unique characteristics that you can easily learn and master effectively. 1. User Manuals. User manuals or instruction manuals come with various products, such as consumer electronics like televisions, consoles, cellphones, kitchen appliances, and more.
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5. White Papers. 6. Service Level Agreements (SLA) This writing style requires a deep understanding of the subject matter and the ability to communicate effectively. The best way to improve your technical writing skills is to practice. You can use these five technical writing examples to help you do just that. 1.
11 Technical Writing Examples & Samples in 2024
Examples of this type of technical writing include step-by-step process guides, internal wikis, KPI and goal reporting, OKRs, and HR policies. 4. Technical Marketing Communications. Most technical marketing communications fall under the B2B (business to business) writing umbrella.
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This open textbook offers students of technical writing an introduction to the processes and products involved in professional, workplace, and technical writing. The text is broken up into sections reflecting key components of researching, developing, and producing a technical report. Readers will also learn about other professional communication, designing documents, and creating and ...
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Add bolded sections and callouts: Bolding text and highlighting paragraphs or callouts for emphasis will make reading easier. Hyperlinks and jump links: If you're writing technical content for webpages, add hyperlinks to any material you reference and jump links to other sections of your piece for easier navigation. 5.
Technical Writing Examples for Students
Examples of technical writing include instruction manuals, recipes, how-to guides, text books, multimedia presentations, and operating instructions. Every occupation and field of study has its own language that's incorporated into specialized reports and other written work. This, too, is considered technical writing.
Open Technical Writing: An Open-Access Text for Instruction in
This book presents technical writing as an approach to researching and carrying out writing that centers on technical subject matter. Each and every chapter is devoted to helping students understand that good technical writing is situationally-aware and context-driven. Technical writing doesn't work off knowing the one true right way of doing things—there is no magic report template out ...
Mindful Technical Writing: An Introduction to the Fundamentals
According to the preface, "Mindful Technical Writing" is designed for courses with a variety of focuses, including developmental, technical, workplace, and academic writing. At 770 pages, the textbook can realistically only be used by selecting chapters relevant to specific course outcomes. Topics covered include an introduction to technical ...
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A technical writer might create content to provide instructions or explain technical concepts regarding environmental regulations, computer applications or medical procedures. Some of the most common industries that rely on technical writing include: Engineering. Computer software and hardware. Robotics. Chemistry.
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Here are some examples of who might read technical writing: · A renter of an apartment that needs details on their lease. · An electrical engineer who needs to know how the wiring is laid out in the apartment block. · The janitor of that same building who needs to know the location of the emergency lights. · The occupant of apartment 61 ...
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Some examples of technical writing are discussed in the book under Technical Writing Niches. ... investing in your user's education through technical writing is a win-win game for your company.
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Another example of technical writing is a press release, or documents released by an organization to a news agency for the purpose of informing the public about the latest developments in the ...
Technical Writing
Technical writing skills include: Extremely good written communication skills, and especially the ability to convey complex information in simple language, and to write very clearly. An ability to grasp a technical subject quickly. Technical writers are not experts in everything.
Technical Writing: Definition, Examples, and Tips for Aspiring Writers
Technical writing examples. Technical writing is pervasive across many fields, and the different forms of technical writing are as varied as the industries that rely on it. ... Here are some steps to help you land that technical writing job you've been eyeing: Education and qualifications are the foundation. A degree in English, communications ...
Technical Writing 101: Examples and How to Become One (2024)
A technical writer is responsible for a number of tasks, including: Gathering technical information on their company's or department's line of business. Plan the creation of technical documents according to the needs of the company. Sort information according to its relevance and value. Create and edit the necessary documentation.
Technical Writing Standards
Style and Format. When writing technical documents, engineers rely on style manuals, which provide standards for writing and designing documents. Style manuals ensure consistency in writing and formatting documents written for academic or workplace communications. Academic disciplines, including academic journals, have their own style manuals.
ENGL210: Technical Writing
This course covers internal workplace communications, external business-to-business and business-to-consumer writing skills, presentations and how to use visuals effectively, writing clear instructions and process documents, and using social media effectively. Because the goal of this course is to improve your ability to write clear ...
Introduction to Technical Writing
There are 4 modules in this course. Technical Writing seamlessly blends the art of communication with the nuances of technology. Tailored for a diverse audience, including writers, communicators, engineers, and IT professionals, this course serves as a beacon, guiding participants toward the creation of effective technical documents tailored to ...
Technical Writing
Technical writing widely covers various forms of application. This form of composition is utilized from engineering, culinary, education, and even to sciences and medical purposes. For you to have a broader understanding of what technical writing truly is, here are some productive topic ideas you can use too. How-to topics.
Professional Technical Writing
Technical writers are expected to bring both broad and deep knowledge, and skilled professionals are in high demand. In this three-course certificate program, we'll cover all the fundamental concepts and practical applications of technical writing. You'll learn about the styles, formats and requirements for different kinds of technical ...
Technical Writing Skills: Definition and Examples
Examples of technical writing skills The skills to be a successful technical writer may vary based on your industry or expertise. For example, a technical writer who prepares software documentation may require a different skill set than one who writes equipment manuals for manufacturing companies. Regardless of their position or industry, the ...
Developers: The Why and How to Writing Technical Articles
Whether you're an engineering student or a seasoned coding veteran, arm yourself with these technical writing tips. Why Writing Technical Articles Is Essential for Developers. Beyond just being helpful, writing technical tutorials and explainers provides massive upside for your skills, network, and career. 1. Master Concepts Through Teaching
What is Project 2025? Wish list for a Trump presidency, explained
Project 2025's proposals in this policy area are broadly reflected in the Republican platform, which in addition to calling for the abolishing the Department of Education, aims to boost school ...
Tips for Writing an Impactful HR Resume
How to Make a Resume: Resume Writing Guide. 16 Resume Tips for Your Job Search. How to Write a Resume With No Experience: 5 Tips. How to List Education on a Resume. Bonus tips . In addition to incorporating keywords and suitable sections when creating an HR resume, it is also beneficial to prioritize visual appeal when applying for an HR job.

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