application letter for duplicate document

15 Sample Letters of Request for Documents

Crafting a letter of request for documents is a vital skill in the business world. These letters serve numerous purposes, from obtaining financial records to securing legal documents and more.

The ability to write an effective request can save time, streamline operations, and ensure compliance with regulatory requirements. This article provides 15 sample letters, each designed for a specific type of document request.

Sample Letters of Request for Documents

By adapting the tone, structure, and content of these samples, you can efficiently communicate your needs and facilitate the smooth transfer of information between parties.

Sample 1: Request for Financial Documents

Dear [Recipient Name],

I am writing to formally request a copy of the latest financial statements for [Company Name], specifically the balance sheet, income statement, and cash flow statement for the fiscal year ending [Year]. These documents are needed to complete our annual financial review and audit procedures. We would appreciate if you could provide these documents at your earliest convenience or inform us about the process to obtain them electronically. Thank you for your attention to this matter and your continued cooperation.

Sincerely, [Your Name] [Your Position] [Your Contact Information]

Sample 2: Request for Employee Records

I am reaching out to request the employee records for [Employee Name], including their employment contract, performance reviews, and any disciplinary records. This request is made in accordance with our internal audit procedures to ensure compliance with employment laws and company policies. We understand the sensitivity of this information and assure you that it will be handled with the utmost confidentiality. Please let us know the most secure method to receive these documents. Your prompt response is highly appreciated.

Best regards, [Your Name] [Your Position] [Your Contact Information]

Sample 3: Request for Contract Documents

In light of our ongoing project, I am writing to request copies of all current contracts between [Your Company Name] and [Other Company Name]. This includes any amendments, annexes, and agreements made in relation to these contracts. Having access to these documents will ensure both parties are aligned and operating within the agreed parameters. Please advise on how these documents can be sent securely. Your cooperation in this matter is greatly valued.

Kind regards, [Your Name] [Your Position] [Your Contact Information]

Sample 4: Request for Legal Documents

This letter serves as a formal request for all legal documents pertaining to the case of [Case Name or Number], including filings, correspondences, and court orders. As [Your Position] at [Your Company Name], I need to review these documents to provide accurate advice and guidance. We appreciate your prompt assistance in providing these documents or guiding us on how to access them through official channels.

Yours sincerely, [Your Name] [Your Position] [Your Contact Information]

Sample 5: Request for Property Documents

I am writing to request all relevant documents for the property located at [Property Address], including the title deed, recent property tax receipts, and any utility bills. These documents are needed for a thorough review of the property’s legal standing and financial obligations. Your prompt response will greatly assist in advancing our current negotiations.

Warm regards, [Your Name] [Your Position] [Your Contact Information]

Sample 6: Request for Academic Records

Dear [Registrar’s Office/Department Name],

I hereby request a copy of my academic records from [University/College Name], including transcripts, degree certificates, and any other relevant documents. These records are required for a job application I am currently pursuing. I have attached the necessary consent forms and would appreciate if you could guide me on any fees or procedures involved in obtaining these documents.

Thank you for your assistance. [Your Name] [Your Position, if applicable] [Your Contact Information]

Sample 7: Request for Project Documentation

As we move forward with the [Project Name], I am requesting all existing documentation related to the project, including project plans, progress reports, and meeting minutes. Access to these documents will ensure that our team is fully informed and can contribute effectively. Please let us know the best way to receive these documents securely.

Best, [Your Name] [Your Position] [Your Contact Information]

Sample 8: Request for Insurance Documents

I am writing to request all documents related to our current insurance policies with [Insurance Company Name], including policy documents, coverage details, and claim histories. This information is needed for an internal review of our insurance coverages and to ensure we are adequately protected. Your prompt assistance in providing these documents will be highly appreciated.

Sample 9: Request for Compliance Documents

In order to comply with recent regulatory changes, I am requesting copies of all compliance documents and reports related to [specific regulation or requirement]. This includes any assessments, audits, or compliance certifications that [Your Company Name] has undertaken in the past year. Having these documents will assist us in ensuring our operations continue to meet all regulatory standards.

Thank you in advance for your cooperation. [Your Name] [Your Position] [Your Contact Information]

Sample 10: Request for Vendor Documentation

Dear [Vendor Name],

As part of our ongoing vendor assessment process, I am requesting all current documentation that outlines your service offerings, pricing structures, and any case studies or references from past projects. This information will help us evaluate our continued partnership and explore areas for potential collaboration. We value your service and look forward to receiving this information.

Sample 11: Request for Government Records

Dear [Agency Name],

I am writing to request public records under [the specific law or regulation, e.g., the Freedom of Information Act] related to [specific subject or documents]. These records are being requested for [purpose of the request]. I understand there may be fees associated with this request and am prepared to cover reasonable costs. Please inform me of any forms or procedures that need to be completed.

Sample 12: Request for Meeting Minutes

In order to stay informed on the decisions made during our last board meeting, I am requesting a copy of the minutes from [Date of Meeting]. This document is crucial for ensuring that all actions and resolutions are properly documented and followed up on. Your prompt response will ensure that we maintain transparency and accountability within our organization.

Sample 13: Request for Technical Documents

For the purpose of technical review and integration planning, I am requesting all technical documentation for [Product/Service Name], including user manuals, integration guides, and API documentation. Access to these documents will enable our technical team to ensure compatibility and optimize implementation. We appreciate your support in providing these documents in a timely manner.

Sample 14: Request for Historical Documents

I am interested in obtaining historical documents related to [Historical Event/Subject] that are held within your archives. These documents are crucial for a research project I am conducting. I would appreciate guidance on how to access these documents and any associated costs. Your support in facilitating this research is greatly valued.

Warm regards, [Your Name] [Your Position, if applicable] [Your Contact Information]

Sample 15: Request for Product Specifications

Dear [Supplier Name],

As we proceed with our procurement process, I am requesting detailed product specifications and safety data sheets for [Product Name]. This information is critical for assessing the product’s suitability for our needs and ensuring compliance with safety standards. We look forward to your prompt response and the provision of these documents.

Each of these samples can be adapted to fit the specific context of your request, ensuring that you communicate your needs effectively and professionally. Remember, the key to successful business communication is clarity, conciseness, and courtesy.

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Request a Copy of an Official Document

I am writing to request a copy of my graduation certificate awarded in the spring commencement services. Unfortunately, I lost the original when my briefcase was stolen from my car. I am enclosing a copy of the police report to support my claim, along with a certified check for $27.50 to cover the replacement fee. My name and other identifying information are included in the report. Please send the certificate to the address below. Thank you for your assistance.

Please send me a certified copy of the plat map that encompasses 1600 South Main Street, Springfield, KS 12345, and mail it to that address. I have enclosed $15.00 to cover the copying charges and $2.50 for shipping. Thank you for your prompt attention.

I am engaged in genealogical research and need a long copy of my great grandmother's birth certificate. Her birth was registered in Chesham in England on June 20, 1865. Her name was Ellen Margaret Brown or Emma Margaret Brown. I do not know her parents' names. Is this sufficient information to locate her birth certificate?

I have enclosed the standard fee plus postage. If there are any further costs to be defrayed, please contact me at the above address. Thank you very much for your help.

Please send me a copy of each of my children's immunization records. Their names are Eric and Susan Doe. Eric was born on October 30, 2017, and Susan was born on January 14, 2018.

Our new address is 1600 Main Street, Springfield, Kansas 12345. Thank you for your assistance.

How to Write this Request Letter: Expert Tips and Guidelines

Before writing this letter, you may want to make a telephone inquiry about fees or other documents that should accompany it. Include in the letter as much relevant information as you can to help your reader find the document.

• Ask for the document and inform the reader where to send it.
• If applicable, indicate that you have enclosed the required documents or fees.
• Thank the reader.

Write Your request in Minutes: Easy Step-by-Step Guide with Sample Sentences and Phrases

1 ask for the document and inform the reader where to send it., sample sentences for step 1.

• I have lost my original marriage certificate. My name is John Doe and my wife's maiden name was Jane Smith. We were married June 1, 1957, in Springfield. Will you please send me a copy of our certificate to our home address shown below?
• My name is John Doe, and I graduated in December, 1989. Will you please send an official copy of my academic transcript to my employer? I have enclosed a return envelope for your convenience.
• I request your assistance in obtaining a copy of my divorce decree. My name is Jane Smith and my ex-husband's name is John Doe. We were divorced on June 1, 1985, in Lincoln County. Please send it to the following address:
• In order to make a claim against my father's life insurance policy, my mother needs to send a copy of my father's death certificate to the insurance company.
• I am applying for a passport, but I don't have a copy of my birth certificate. I was born on September 16, 1967, in Springfield, Kansas to John and Jane Doe. Will you please send the certificate to the following address:
• I appreciate the kindness you have shown during the course of my illness. Because of the gravity of my situation, I am sure you can understand my practical desire to seek a second opinion. Will you please send a copy of my medical records to Dr. John Doe at the address below?

Key Phrases for Step 1

• am applying for
• appreciate your cooperation
• cannot find my original
• could you send it directly to
• could you please provide a
• don't have a copy of
• has been lost
• has been mislaid
• have lost the original of
• help me to obtain a copy of
• kindly send a copy to
• kindly send me a copy of
• need to show a copy of
• need a certified copy of
• need your assistance in
• need four copies of
• need to provide a
• not permitted to photocopy
• please send it to
• send an official copy of
• to the following address
• my identification number is

2 If applicable, indicate that you have enclosed the required documents or fees.

Sample sentences for step 2.

• Enclosed is a money order for $16.00 to cover the costs of the document.
• I am enclosing a check for $5.50 to cover the cost of the certificate.
• I have enclosed the forms required for the release of my father's death certificate.
• The check for $10.00 is to cover the processing fees.
• I am sending the $7.45 you requested to release the document.

Key Phrases for Step 2

• a check in the amount of
• a money order for
• a check for
• an international postal coupon
• as arranged over the telephone
• for twenty-four hour service
• for airmail charges
• for the required amount
• have enclosed a
• matter is urgent
• notarized copies of
• the required documents
• the cost of express delivery
• the additional amount of
• to cover processing fees
• to cover the costs of
• trust that this will be satisfactory
• understand that there is no charge for

3 Thank the reader.

Sample sentences for step 3.

• Thank you for your assistance.
• I appreciate your cooperation.
• If I have not supplied enough information, please let me know. Thank you.
• Thank you for your help.
• I appreciate your help.
• I eagerly await your prompt reply.

Key Phrases for Step 3

• am eagerly awaiting
• appreciate your assistance
• can call me at
• if this is not clear
• look forward to
• matter of some urgency
• need further information
• please let me know if
• receiving the documents
• thank you for your help
• thank you for your assistance
• would appreciate
• your prompt reply
• your expediting this

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Formal letter samples and templates

Letter of request for documents template.

• Formal request letter template

In a case you have lost a documents – which is issued by the state authorities, such as birth certificate, tax documents, or something similar, most likely you should submit Letter of request for documents. Formal letter of request for documents should be addresses to the relevant authority, and in the letter you should state the most precise state of affairs that led to the loss of document (s).  Letter of request for documents template we are providing in this article is a very general template, which you should customize to adjust it to your needs.

Dear Madam/Sir,

I am writing to request a copy of [Name of the document], since I lost my original document due to [State the circumstances that led to the loss of the document].

In the attachment I am sending you the copy of original documents and copy of my ID card.

I kindly ask you to take prompt action on reissuing the document since I need it urgently for [state the reason]. I would appreciate if you can send the document by the express post, since I am not in the position to visit you in your premises. In the enclosure to this letter you can find a proof of payments for the tax.

If you need any other data please feel free to contact me on the e-mail [enter email address] or via telephone [enter the phone number].

Thank you very much for your help and assistance.

[Signature]

[NAME and SURNAME in printed letters]

Download Free Letter of request for documents template

Request Letter For Documents: The Simple Way!

Navigating the complex process of requesting important documents can be daunting, but with clear, concise, and polite guidance, I’ll help you through each step for any purpose.

Key Takeaways:

• Understand the purpose of a request letter for documents.
• Learn the essential elements to include in your letter.
• Follow a step-by-step guide to craft an effective request.
• Use the provided template to simplify the process.
• Gain insights on how to tailor your letter for specific needs.

Understanding the Purpose

First, it’s important to understand why you’re writing this letter. Are you requesting your academic transcripts, a legal document, or a medical record?

Identifying the purpose not only helps in structuring your letter but also ensures you address it to the right person.

Real-Life Example:

When I needed my university transcripts for a job application, I had to write to the registrar’s office, clearly stating my request and the urgency due to application deadlines.

Essential Elements of the Letter

Your request letter should include:

• Your Details: Name, address, contact information.
• Date: When the letter was written.
• Recipient’s Details: Name, title, organization, address.
• Subject Line: A clear indication of the letter’s purpose.
• Salutation: A polite opening, such as “Dear [Name]”.
• Body of the Letter: A concise explanation of what you’re requesting and why.
• Closing: Politely conclude the letter, e.g., “Sincerely,” followed by your name.
• Attachments/Enclosures: Mention any documents you’re including with the letter.

Step-by-Step Guide

1. start with your details.

Begin by providing your name, address, and contact information at the top left of the page.

2. Add Date and Recipient’s Information

Below your details, write the date and then the recipient’s name, title, organization, and address.

3. Craft a Clear Subject Line

The subject line should briefly state the purpose of your letter, e.g., “Request for Academic Transcripts.”

4. Greet the Recipient

Use a formal salutation like “Dear Mr./Ms. [Last Name],”.

5. Write the Body

In the first paragraph, introduce yourself and state your request. In the following paragraph, provide details about the document(s) you need and the reason for your request. If necessary, mention any deadlines.

6. Conclude Politely

Thank the recipient for their time and assistance. Use a formal closing like “Sincerely,” followed by your name.

7. Mention Enclosures

If you’re attaching any documents, mention them at the end of the letter.

Letter Template

[Your Name] [Your Address] [City, State, Zip] [Your Email] [Your Phone Number] [Date]

[Recipient’s Name] [Their Title] [Organization Name] [Address] [City, State, Zip]

Subject: Request for [Document Name]

Dear [Recipient’s Name],

I am writing to request [specific document], which I require for [reason]. I am [brief introduction and connection to the recipient or organization].

The specific details of the document I need are [details]. This document is essential for [explain the importance or urgency, if applicable].

I would greatly appreciate your assistance in providing this document by [deadline, if any]. Please let me know if there are any forms I need to complete or fees for the processing of these documents.

Thank you for your time and assistance with this matter.

Sincerely, [Your Name]

Enclosures: [List any documents you are including]

Customizing Your Letter

Remember, the key to a successful request letter lies in personalization. Tailor your letter to suit the specific nature of your request and the recipient.

For Friends Writing Similar Letters:

Advise them to follow these steps, ensuring they personalize their letters to reflect their unique circumstances.

Conclusion and Comment Request

Writing a request letter for documents doesn’t have to be complicated. By following these guidelines and using the template provided, you can craft an effective letter that communicates your needs clearly and professionally.

I’d love to hear about your experiences and any additional tips you might have. Please share your thoughts in the comments below!

Frequently Asked Questions (FAQs)

Q: what is the purpose of a request letter for documents.

Answer: A request letter for documents is a formal written communication directed towards an institution, organization, or individual, seeking specific documents or their copies. It’s used to formally and politely request essential documents for various purposes, such as verification, application processes, or personal recordkeeping.

Q: How should I structure my request letter for documents?

Answer: A request letter for documents should have a clear structure including:

• Your contact details (name, address, email, and phone number).
• Recipient’s details (name and address).
• A formal salutation.
• Introduction (who you are and your purpose).
• Specific details of the documents needed.
• Reason for the request.
• Preferred mode of document delivery and any deadlines.
• A polite closing statement.
• Your signature (for printed letters).

Q: Can I request electronic copies of documents instead of physical ones?

Answer: Yes, in your request letter, you can specify your preference for receiving electronic copies of the documents. Mention the email address to which the documents should be sent and specify the desired file format if necessary (e.g., PDF, Word).

Q: How long should I wait before following up on my request letter for documents?

Answer: Typically, it’s courteous to wait for at least 7-14 days before following up on your request. However, if there’s a pressing deadline or urgency, you may follow up sooner. When you do, always be polite and reference the original request for clarity.

Q: Do I need to pay for the documents I’m requesting?

Answer: It depends on the institution or organization’s policies. Some institutions might charge a fee for processing, printing, or sending documents, especially if you’re requesting official transcripts or certified copies. It’s always a good idea to inquire about any potential fees in your request letter or be prepared to cover any associated costs.

Q: Can I use a request letter for documents template?

Answer: Yes, templates can be a great starting point, especially if you’re unfamiliar with the format of such letters. However, it’s essential to customize the template to fit your specific needs and situation. Ensure the content is relevant, and the tone is appropriate for the institution or individual you’re addressing.

Q: Is it necessary to provide a reason for requesting the documents in the letter?

Answer: While it’s not always mandatory, providing a clear reason for your request can lend credibility and urgency to your letter. It also helps the recipient understand the context and might expedite the processing of your request.

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Letter to Police Station for Loss of Documents

Sample letter or application to police for loss of documents/certificates. Police complaint letter format by lost certificate. Complaint letter for a lost wallet. Complaint letter format to the police station. Application for fir in the police station.

Application to Police Station for Missing Documents

I want to inform you that I missed some important documents, including (document names), on (date) in the area of your police station (name of place like home, road, park, market, etc.). However, I am afraid that the documents can also be misused if gone into the wrong person’s custody. Therefore, I request you to please register an immediate FIR and help me to find out the missed documents. I will be thankful to you.

Sincerely Yours,

Application to Police for Missing Documents

To, The sheriff, Station no. 12, Miami

I am writing this letter to inform you that my bag has been stolen from the metro station. I have lost my laptop, some cash, and some essential documents. This happened yesterday evening when I was waiting for the train. 2 men with covered faces came and snatched my bag. I ran after them but missed them.

I request you to take quick action as those documents are essential to me.  I shall be really grateful if you take serious action, and help me find my documents, and other things. I have also filed a complaint. So please take quick action against my report. I shall be thankful to you.

Mr. Jack Jackson

Application to Police for Missing Important Documents

The In-charge, Police Station

It is submitted that the applicant is a resident of model town under your domain and needs your help in searching for my lost documents, including my ID card, passport, and academic papers.

In fact, I had lost the papers in the event of a job fair arranged by various companies at model Town Park last Friday. These documents have vital importance in my life and career as well.

It is requested that necessary directions be passed to the concerned officers to find my lost documents as soon as possible.

I will highly praise your help in this regard.

Letter to Police for Missing an Important Letter

Dear police sergeant smithy,

I am writing to you because I would like to discuss my documents. The last few days have been tough for me as I have my case coming up, and I have to stand up in front of everyone and tell them what happened to me. This alone makes me very nervous, and the fact that you, the police, have lost some documents, and most importantly, a critical letter, is making me even more stressed.

Please find these documents in the next few days, meaning two days, because, in three days, I am going into court, and without that letter, I can’t stand up, and that means no case because I am the main witness. And that guy will walk free to commit the crime again. What that guy did was horrendous, and he can’t be allowed to go free and do it again without punishment.

I hope that you do as I say and find that letter. I would say that I look forward to seeing you next, but I don’t so see you in court.

Yours sincerely,

Miss. Rita Ore

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Request Letter for Duplicate Official Document or Contract

[Here briefly describe on sample Request Letter for Duplicate Official Document or Contract. The objective of writing this letter is to request a duplicate copy of your important document that was lost due to some reason. It is essential that you should give the appropriate reason to the concerned authority while asking for a duplicate copy of your document. You can make changes as per your requirements.]

Your/Sender name…

Home/Business Address…

Date: DD/MM/YY (Date on which letter is written)

Receiver name…

Job Designation…

Company/Institute name…

Sub: Letter for Duplicate Official Document

Dear (name/Sir),

I would like to bring to your kind attention that the property documents of (Document type) have been destroyed due to (Show your actual cause and situation). We would need the duplicate copy of the same for taxation purpose. (Describe in your words).

I would be very grateful to you if you could get the needful done on priority basis and issue us the copy of the documents. (Explain all about the situation). They are required on an urgent basis by the taxation department. I am enclosing all the documents for verification purpose with this letter for your consideration. (Cordially describe your requirements). Your help in this regard will be highly appreciated.

Thanking you,

Yours sincerely,

Your Name…

Contact info. and signature…

Another Format,

Sub: Requesting for a duplicate copy of property documents

I would like to bring to your kind consideration that the property documents of (constructions/project type), (Address) has been destroyed due to a short circuit which results into a fire at our plant in (City/Headoffice name). (Describe the actual problem and situation). The documents were kept safely in the locker, but due to this fire, everything got destroyed. (Describe in your words). I am attaching the photographs taken after the incident for your reference. (Show your proff).

I would be really thankful to you if you could take prompt action in this regard and provide us with the duplicate copy of the documents as we need to do some statutory obligations and that documents are required for the same on urgent basis. (Cordially describe your requirements).

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Format of sample letter to lodge a police F.I.R (First Information Report)

Are you looking for a Police F.I.R Application format and procedure? This article gives you the details like how to file an application for getting First Information Report(F.I.R)from Police station? Why F.I.R is important? When you have to file a Police F.I.R?

Why F.I.R is important? Because when you lost your important documents like PAN Card , Election Card(Voter ID) , Driving Licence, Passport, Property sale-purchase papers etc. you must to get a duplicate or reprint of the lost one. These documents are very important now a day for every individual/common man for one or many reasons. For example -If you want to drive your vehicle, whether it is a 2 wheeler, 3 wheeler or 4 wheeler, as per to-days strict Traffic Rules & Regulations and to avoid the Traffic Police harassment it is compulsory that while driving you must carry your own Driving Licence . May be one or two days you will be ignored by the traffic police without driving Licence. But when you have to drive your vehicle daily towards your working place what is the permanent solution? -If you want to caste your vote, without Election Card not possible. -For Bank Fixed Deposits PAN card is important for your TDS benefit and also you need PAN card for most financial transaction to Travel Agents, Hotels. -Over and above, these all documents are your Personal Identity Proof and Address Proof which you require to verify with the concerned department officials many occasions for various purposes such as during enrolment of Aadhar , Election Card(Voter ID), Opening of Bank A/C, Railway Ticket booking, New LPG Connection, Ration Card Telephone connection and for other numerous things. So for getting duplicate or reprint of your any lost documents namely PAN Card, Election Card(Voter ID), Driving Licence, Passport, property sale-purchase papers, you have to approach the concerned department officials and that time most of the officials ask to attach the copy of F.I.R along with application. Also any unauthorized person can misuse your lost original documents. For a simple example, one can get Mobile SIM CARD in your name and can misuse it. Like this your lost documents can be used for many other purpose. Looking to all above, it is important to lodge a F.I.R for your lost documents with your local Police station and get a copy of the same which is an evidential proof for you. How to make an application for lodging a F.I.R with your Local Police station? This below F.I.R Application format will help as and when you require. From abc… (Applicant Name) xyz …(your contact address) 120012…(your contact mobile number/Phone number) [email protected]...(your e-mail id. Date.______ To, The Police Officer In charge Address ( Local Police station) Respected Sir, Sub. : Loss of my ORIGINAL _____________(mention your lost document name and Number) While travelling from _______(place) to __________(place) by bus/ train/ walk I have lost my Original __________ bearing No.____________ along with (name other documents if any) some where. (If you have any idea or chance of loss at an approximate area, you can mention the same in your application). Sir, to avoid any misuse of my above ___________ I seek your help and request you to kindly register my F.I.R in the subject matter. For your ready reference I enclose herewith (a) copy of lost ____________ (b) copy of ______________ as I.D proof. Hope you will do the needful favourably at the earliest. Thanks and regards Yours Sincerely ____________(your signature) ____________(your Name) Note : You should make 3 or more copies of the Application.(1 cpoy for police station record, 1 copy for duplicate Document Application & 1 copy for your own record) Please take care that you should get the report (F.I.R) duly signed by Police Officer In-charge with his name and designation, Police station Address Stamp.

Thank you for posting this article its a very helpful one.

It helps me to know how the F.I.R was written.

Thanks a lot for posting the format it helped me a lot.

thanks a lot for providing this information

No I do not agree with above type of format. It is a case of information relating to loss/misplacement of documents. It is informatory in nature. F.I.R. (First Information Report) pertain to registration of cognizable offense only. K.G.Thakur

Thank you. It has helped me a lot.

Very useful for common man.

Very helpful. thanks a ton

Many many thanks

Before coming to this site I had visited the other sites as well. But it is the best. Thank you so much!

Even I lost my scan copies of Passport too, can I apply for the duplicate passport? I can remember my passport number. Give me some ideas.

Dear Sandeep, You can apply for duplicate passport. i.e you can apply for re-issue of passport accompanying following documents; 1. Your Date of birth proof 2. Your Present Address proof 3. Affidavit stating the loss of your passport ( annexure L) 4. If you have the copy of pass port, then first and last 2 pages. For more details you refer the website; http://passportindia.gov.in/AppOnlineProject/online/faqLostDamagedPassports Thanks

This article is really helpful Thank you

Car theft police complaint format please

my cheque book and pass book lost

Thank you sir. Informative

sir I have lost my purse I have fir to the police station they gave me a copy of my application. Is it valid?

Mr.Rahul, It is valid if the copy of application returned to you is duly signed by Police Officer In-charge with his name and designation, Police station Address Stamp. Because it is a proof that you have already filed the FIR and the same is received by the concerned Dept. So the copy you received must have the sign & stamp from the recipient dept. with date. On the basis of this only you can make any enquiry further. So in short it is an official proof for you as well as a record reference. If they have not stamped and signed with date on your copy, you can once again approach them and humbly request for the same (don't argue with them and keep in mind that it is a police station). Carry extra copy with you.

Mr. Chakraborty, I think first of all you should inform in writing to your banker for the loss of your cheque book and pass book along with a stop payment request letter against your lost cheque leaves bearing No. from____ to _____. If you do not know the used cheque leaves, you can get it from the bank only. The bank branch manager will also guide you for further action as per their bank procedure. Then you can lodge a complaint with police station as per the above format so that it will help any future misuse of your lost cheques including any bank employee of the branch who knows this fact. (Format of stop payment request letter) From, Account Holder Name Full address Date __________ To, The Branch Manger, Bank branch address Sir, Sub. : Stop payment against my lost cheque leaves bearing Number from ________ to _________. Ref. : My saving Account No. __________________ I, the undersigned, hereby request you to kindly make stop payment of all above subject cheque nos with an immediate effect as the same are lost from my end. Hope you will do the needful. Thanks/regards ------------ ( Account holder's signature) -------------( Account holder's name) Note : Take an acknowledgement copy of the above with stamp and signature of the bank branch authority.

very helpful Sir can You help me with my boards exam FIR format

Dear Sir, I lost my Driving Licence. When I went to the Police Station to write an FIR, they first told me to get an affidavit of the lost document from a lawyer then only they will note my FIR. Is this a valid procedure?

I have lost my wallet containing DL pan card when I went to police station 1st time they said u have to write application with attachment of lost document,I made the application attached copy of docs as I had kept scan copy and went to register FIR they said you will have to take stamp paper type your detailed get notarized and give then will register FIR Please advise me which is correct way to register FIR n also i m doing job n staying in Bhayandr so what would be tyming for register fir

Thanks its really helpful for me, my daughter lost his college id proof.

Thanks so much for this magnificent information

sir,I have lost my election ID.Kindly give me a FIR format for this .

What GD VOL number in FIR certificate.It is for applying duplicate passport, is it necessary? Can any one please tell me if knows it.

can you give FIR format of fraud against job consultants. It is very common today.

Can you give format of F.I.R. for fraud of money against cheat-fund company?

I want to complain against 3 young people. Because they are doing noise at my home and beating me daily. So please help me informing how to write complain letter to police.

How to FIR c-form lost of my company?

There had been an accident in our locality .Can you please help me with the format to lodge fir..?

Sir, I had sold my 4 wheeler (yellow plate) and handed over the RC, but ownership was not transferred to the new owner. It has been more than three years. Now, the buyer is not traceable. Pl help me writing F I R.

The article is party misleading. In the event of documents/items being misplaced/lost, it does not attract lodging of an F.I.R. but only a missing complaint at the police station. The Station House Officer will then make an entry in the Station Diary and will issue a certificate to that effect which will help in procuring a duplicate document from the concerned authority. Only in the event of a cognizable offense being disclosed will an FIR be lodged.

Could you give FIR format against fraud education/study center consultants. It is very rampant and causing mental distractions to the students today.

Regarding - Buying Second hand I Phone 6 (IMEI: 359256068750970) Email ID locked I bought one second hand I Phone 6 from OLX Site on 9 Sep 2016, when I formatted that phone, it was asking email id & password. When I called to seller mobile, his mobile was switched off, then discussed with OLX team they suggested first you make a complaint of this issue on your local police station and mail mark to FIR copy on OLX web site. So please guide in registering my F.I.R in the subject matter. Seller detail has been below mention. Name: Atul Rai Mobile no.: 8606365340 Block Email ID: [email protected] For your ready reference I enclose herewith (a) Photo copy of IPhone 6 Bill (b) photo copy of my Aadhaar Card as I.D proof. Hope you will do the needful favourably at the earliest.

I lost my all documents of Madhyamik and HSC. What can I do to get duplicate documents?

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Home » Blog » USCIS Lost My Application, Now What?

USCIS Lost My Application, Now What?

January 11, 2022 Citizenship Humanitarian Travel Documents

Unfortunately, U.S. Citizenship and Immigration Services (USCIS) is no different than any other massive government organization – they are heavily burdened with a large workload and aren’t the most efficient organization. In fact, several agencies make up the overall immigration system. Consular offices, Department of State and the National Visa Center all play a role. Over 9 million forms are filed with USCIS each year alone. Even if you’ve used our tips for preparing USCIS forms , these agencies do sometimes lose parts of your application package or even the whole thing. But there are some preventive measures so that you don’t have to call us to say, “USCIS lost my application!”

Don’t Send Originals

Generally, USCIS will only require you to send photocopies of the requested supporting documents. In some cases, they may request originals. Only when specifically requested should you send an original document. Items such as birth certificates, marriage certificates, and other documents can almost always be photocopies. Read your instructions.

Keep your originals in a safe place. In some cases, you may still need them at an interview. Copy the original document (as long as the original is the official version), and send the copy to USCIS or the requesting agency. The USCIS or consular officer will ordinarily have a chance to view the originals when you bring them to your interview. (If they make a special request that you mail them the original, you’ll need to comply—but make copies for yourself first!)

USCIS prefers photocopies on one-sided, 8½-by-11-inch paper. You may reduce an 8½-by-14-inch document to fit on an 8½-by-11-inch sheet. However, don’t try to cut out a photocopy of a small document (i.e. ID card) to match the size of the original document. Instead, keep it on the 8½-by-11-inch sheet.

Make Photocopies of All Items

We recommend that our customers make a photocopy of everything that they mail. Some of these items can be time-consuming to acquire. Copies of birth certificates, marriage certificates and Notice of Action letters all take time to obtain. Depending on the application or petition, you may have photographs, declarations, affidavits or other important documents.

Be sure to keep a copy of the payment method. In the case of a lost money order, you’ll need to be able to make a claim to get your money back.

Keep copies of all your immigration records in a safe place. They may come in very handy later. In some cases, applicants have been forced to use the photocopy of the original as the new application when the first one is misplaced.

So if USCIS loses your application, your blood may boil temporarily. But you’ll have things under control.

Keep Separate Applications Separate

Applicants submitting forms at the same time often want to mail the applications together. For example, a husband and wife that are naturalizing at the same time may want to submit the applications together. Or, a family of permanent residents may want to mail their green card renewal applications together. Unfortunately by comingling the applications, it creates another opportunity to mix up paperwork, lose items and create a delay.

USCIS will process the applications separately anyway. Generally, there is not an advantage to combining them. So it is best practice to keep the applications totally separate. This eliminates the chances of USCIS mixing up documents.

If there is a notable reason to process the applications together, USCIS may do so at its discretion. For example, the couple naturalizing may want to attend the same Oath Ceremony together so that they can become U.S. citizens together. In this case, each applicant should include a cover letter for the N-400 application that requests that he/she be able to attend the same Oath Ceremony. USCIS will grant this request at its discretion. If mailing the applications together, make sure they are clearly separated as two individual application packages.

Place Your Payment on Top

In many cases, your application or petition is sent to a USCIS lockbox facility. A lockbox is a service that is set up to receive and process payments. The USCIS lockbox facilities are simply locations that receive your form/application and process your payments.

The sorting of newly arrived applications is a common time for items in an immigration application to disappear. They are looking for your payment first. Make sure your check or payment method is paper clipped to the top of the application package. This will minimize the amount of searching they’ll have to do.

Mail Your Application with a Trackable Method

Track your application package when you mail it to USCIS. Trackable mailing options are available from the U.S. Postal Service (USPS) or private courier services like FedEx and UPS.

If you are filing from within the United States, the USPS provides a low-cost option to track your package. You can get updates as an item travels to its destination, including the date and time of delivery or attempted delivery. It is a way to verify the receipt of your package.

U.S. Express Mail, also available from USPS, provides online tracking and signature proof. It costs a little more but provides some extra benefits that give you peace-of-mind.

Finally, if you must mail documents from outside the United States, it’s best to use a courier service such as FedEx or UPS. Be aware that courier services can’t deliver to a post office box, and many USCIS service centers are addressed to post office boxes. Find the service center’s alternate address for delivery by courier, shown on the USCIS website .

RECOMMENDED: What is Form I-797 Notice of Action?

Too Late – USCIS Lost My Application

If USCIS has already lost your application, the easiest thing to do is file another copy. If you have saved a copy of all documents, you can re-file fairly easily. Remember, the application needs an original signature. You’ll also need to cancel your check and write a new check.

If USCIS has cashed your check or lost important documents, you may need to get some extra help from an immigration attorney . An experienced attorney will know the best ways to make follow-up inquiries, and can help you draft letters explaining the situation to the appropriate USCIS or consular office.

USCIS and the other agencies that handle immigration matters do occasionally lose parts of an application and sometimes the entire application package. Unfortunately, you don’t have the option of hand-delivering your documents in person. Most applications must be mailed to USCIS or the other agencies.

The problem, of course, is that lost documents create significant delays in your case. At best, this can be frustrating. At worst, it can create more significant problems because it delays immigration benefits or even forces the applicant to miss a deadline.

By using the best practices above, you can minimize these problems.

About CitizenPath

CitizenPath provides simple, affordable, step-by-step guidance through USCIS immigration applications. Individuals, attorneys and non-profits use the service on desktop or mobile device to prepare immigration forms accurately, avoiding costly delays. CitizenPath allows users to try the service for free and provides a 100% money-back guarantee that USCIS will approve the application or petition. We provide support for the Citizenship Application (Form N-400) , Green Card Renewal/Replacement (Form I-90) , Petition to Help a Relative Obtain a Green Card (Form I-130) , and several other USCIS forms .

Note to Reader: This post was originally published on July 5, 2016, and has been modified with improvements.

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Traveling abroad can affect one’s eligibility for U.S. citizenship. Understand how your travel abroad affects your ability to file Form N-400.… Continue Reading →

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If your application is taking an unreasonably long time or you cannot afford to wait for the normal processing time, you may be able to expedite your USCIS request. Do a USCIS expedite request or use alternative strategies to speed it up.… Continue Reading →

Immigration Form Guides Form I-90       Form I-129F       Form I-130       Form I-131       Form I-131A       Form I-131F       Form I-134       Form I-485       Form I-751       Form I-765       Form I-821D       Form I-864       Form N-400       Form N-565       Form N-600

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Biosketch format pages, instructions, and samples.

A biographical sketch (also referred to as biosketch) documents an individual's qualifications and experience for a specific role in a project.  NIH requires submission of a biosketch for each proposed senior/key personnel and other significant contributor on a grant application. Some funding opportunities or programs may also request biosketches for additional personnel (e.g., Participating Faculty Biosketch attachment for institutional training awards).  Applicants and recipients are required to submit biosketches

• in competing applications for all types of grant programs,
• in progress reports when new senior/key personnel or other significant contributors are identified, and
• to support prior approval requests for changes in senior/key personnel status and changes of recipient organization.

NIH staff and peer reviewers utilize the biosketch to ensure that individuals included on the applications are equipped with the skills, knowledge, and resources necessary to carry out the proposed research. NIH biosketches must conform to a specific format. Applicants and recipients can use the provided format pages to prepare their biosketch attachments or can use SciENcv ,  a tool used to develop and automatically format biosketches according to NIH requirements.

Biosketch (Fellowship): Biographical Sketch Format Page - FORMS-H

Biosketch (non-fellowship): biographical sketch format page - forms-h.

• How to Apply — Application Guide
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Home » Letters » Bank Letters » Request Letter to Bank for Duplicate FD Certificate – Sample Letter Requesting Duplicate Certificate of Fixed Deposit

Request Letter to Bank for Duplicate FD Certificate – Sample Letter Requesting Duplicate Certificate of Fixed Deposit

Table of Contents:

• Sample Letter

Live Editing Assistance

How to use live assistant, additional template options, download options, share via email, share via whatsapp, copy to clipboard, print letter, sample letter for issuance of duplicate fd certificate.

To, The Bank Manager, __________ (Bank Name) __________ (Bank Address)

Date: __/__/____ (Date)

Subject: Request for issuance of duplicate FD certificate

Dear Sir/Madam,

My name is ___________ (your name) and I hold a fixed deposit in your bank bearing fixed deposit account number _____________ (FD account number) amounting to ___________ (amount).

I am writing this letter to request you issue a duplicate copy of the fixed deposit certificate. I beg to inform you that the fixed deposit certificate issued to me was __________ (torn/spoiled). I request you to kindly issue a duplicate copy of my FD certificate for __________ (mention purpose).

As per requirement, I am submitting my original deposit back along with the application.  I will be very grateful for the issuance of a duplicate FD interest certificate.

Thanking you in advance.

Regards, ___________ (Your name) ___________ (FD account number) ___________ (Contact number)

Live Preview

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

• Start Typing: Enter your letter content in the "Letter Input" textarea.
• Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

The letter writing editor allows you to start with predefined templates for drafting your letters:

• Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
• Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

If you want to copy the text of your letter to the clipboard:

• Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
• Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

• Print Letter: Click the "Print Letter" button after composing your letter.
• Print Preview: A new browser window will open showing your letter formatted for printing.
• Print: Use the print dialog in the browser to complete printing.
• Begin your letter with "Dear Sir/Madam" or "To the Bank Manager" followed by a formal greeting.
• Include your name, FD account number, the reason for requesting a duplicate certificate, and any relevant details about the original certificate.
• Yes, it's advisable to submit the original deposit along with your application for a duplicate certificate.
• End your letter with a polite expression of gratitude, thanking the bank manager in advance for their assistance.
• Maintain a polite and respectful tone, addressing the bank manager formally and expressing appreciation for their help.

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