examples of cover letter for writing job

In an increasingly digitized world, where customer-centric strategies are vital for business success, I am thrilled to apply for the [Job Title] position at HubSpot."

Unhelpful Cover Letter Introduction:

"To Whom it May Concern,

I am applying for the [Job Title] position at HubSpot. I have some experience in marketing and can help your clients grow their businesses."

Relevant Professional Experience

It can be tempting to use the same cover letter for every job. After all, it‘s about your experience, isn’t it? But it's not enough to rephrase the work history in your resume.

Recruiters and hiring managers are looking to fill a specific role, so you need to show how your experience translates to their unique needs.

So, the body of a great cover letter should showcase the specific professional experiences that are relevant to the job you're applying for. Emphasize your accomplishments and skills that directly relate to what the job needs.

To speed up this part of the cover letter writing process, start by creating a list of your transferable skills . Drafting this list can help you quickly focus on the skills to highlight in your cover letter.

Then, use AI tools to summarize job descriptions and narrow in on where your experience and the needs of the role you're applying for overlap. This post is full of useful AI assistant tools if you're new to AI.

Helpful Cover Letter Experience:

“At [Company Name], I had the opportunity to assist a global ecommerce retailer in enhancing their online customer experience. By conducting in-depth market research and customer journey mapping, I identified pain points and areas of improvement in their website navigation and user interface.”

Unhelpful Cover Letter Experience:

“I also worked with an ecommerce retailer to improve the customer experience. We did some surveys and training, and they were happy with the results.”

Useful Examples

To make your cover letter stand out, add specific examples that show how you've solved problems or gotten results in past roles.

Quantify your accomplishments whenever possible, using data to give the reader a clear understanding of your impact.

Helpful Cover Letter Example:

“I lead a team of five content writers while increasing website traffic by 18% year-over-year.”

Unhelpful Cover Letter Example:

“I have a great track record of leadership and achieving fantastic results.”

Research and Company Knowledge

Hiring teams aren‘t hiring anyone with the skills to do the job. They’re hiring a person they'll work alongside at their specific company.

So, to show that you‘re not just looking for any job anywhere, share your knowledge of the company’s industry, values, and culture in your cover letter.

Spend some time on the company website and take notes on what makes this business interesting to you and why you would want to work there.

Then, explain how your skills align with the company's mission and goals and explain how you could add to their chances of success. This will showcase your interest in the company and help them see if you are a good cultural fit.

Helpful Cover Letter Research:

“I was particularly drawn to HubSpot not only for its industry-leading solutions but also for its exceptional company culture. HubSpot's commitment to employee development and fostering a collaborative environment is evident in its recognition as a top workplace consistently. I strongly believe that my passion for continuous learning, self-motivation, and dedication to contributing to a team will make me a valuable asset to HubSpot.”

Unhelpful Cover Letter Research:

“I have been inspired by HubSpot's commitment to inbound marketing and its comprehensive suite of solutions. HubSpot's dedication to providing valuable content and fostering meaningful relationships aligns with my own values and aspirations.”

Clear Writing

Your cover letter needs to pack in a lot of important information. But it's also important that your cover letter is clear and concise.

To accomplish this, use professional but easy-to-understand language. Be sure to remove any grammar or spelling errors and avoid lengthy paragraphs and avoid jargon or overly technical language.

You may also want to use bullet points to make your letter easier to skim. Then, proofread your cover letter for clarity or ask a friend to proofread it for you.

• Guide to Becoming a Better Writer
• Tips for Simplifying Your Writing

Helpful Cover Letter Writing:

"In addition to my academic accomplishments, I gained valuable practical experience through internships at respected law firms.

Working alongside experienced attorneys, I assisted in providing legal support to clients. This hands-on experience helped me develop a deep understanding of client needs and enhanced my ability to effectively communicate complex legal concepts in a straightforward manner."

Unhelpful Cover Letter Writing:

"Furthermore, as a complement to my academic accomplishments, I have garnered invaluable practical experience through internships at esteemed law firms.

Throughout these placements, I actively collaborated with seasoned attorneys to conduct due diligence and furnish clients with comprehensive legal support. Notably, these experiences fostered a profound comprehension of client necessities, whilst honing my legal acumen to articulately convey intricate legal principles within a lucid and concise framework, adhering to applicable precedents and statutes of limitations."

Genuine Interest and Enthusiasm

Find ways to convey your passion for the role and how excited you are to contribute to the company you're applying to. At the same time, make sure your interest feels authentic and outline how it aligns with your career goals.

Your ultimate goal is an enthusiastic letter that feels honest and leaves a lasting positive impression.

Showing excitement in writing doesn't come naturally for everyone. A few tips that can help you boost the genuine enthusiasm in your letter:

• Record audio of yourself speaking about the role, then use voice-to-text technology to transcribe and add these sections to your letter.
• Choose your words carefully .
• Write in active voice.

Helpful Cover Letter Tone:

“I am genuinely enthusiastic about the prospect of joining [Company/Organization Name] as an accountant. My combination of technical proficiency, eagerness to learn, and strong attention to detail make me an ideal candidate for this role. I am confident that my dedication, reliability, and passion for accounting will contribute to the continued success of your organization.”

Unhelpful Cover Letter Tone:

“Honestly, I can hardly contain my excitement when it comes to reconciliations, financial statement analysis, and tax regulations! Engaging in spirited discussions with professors and classmates has allowed me to foster an unbreakable bond with the fascinating world of accounting, and I'm positively bursting with enthusiasm at the prospect of applying my skills in a professional setting.”

Memorable Conclusion

End your cover letter on a strong note. Summarize your top qualifications, restate your interest in the position, and express your interest in future communication.

Then, thank your reader for their time and consideration and include your contact information for easy follow-up.

To make your conclusion memorable, think about what parts of your letter you‘d most like the hiring manager to keep top of mind. Then, consider your word choice and phrasing. If you’re feeling stuck, this list of ways to close an email can help.

Helpful Cover Letter Conclusion:

"Thank you for considering my application. I am excited about the opportunity to further discuss how my qualifications align with the needs of Greenpeace. Please feel free to contact me at your convenience to arrange an interview.

Together, let's make a lasting impact on our planet.

[Your Name]"

Unhelpful Cover Letter Conclusion:

"Thank you for considering my application. I look forward to the possibility of discussing my qualifications further and how I can contribute to Greenpeace's mission. Please feel free to contact me at your convenience to arrange an interview.

I’d like to add another stage to the job search: experimentation.

In today’s competitive landscape, it’s so easy to feel defeated, less-than-good-enough, or like giving up your job search.

But don’t let the process become so monotonous. Have fun discovering the qualitative data I’ve discussed here — then, have even more by getting creative with your cover letter composition.

I certainly can’t guarantee that every prospective employer will respond positively — or at all — to even the most unique, compelling cover letter. But the one that’s right for you will.

So, get inspired by these examples and templates. Write an incredible cover letter that shows the hiring team at your dream job exactly who you are.

Editor's note: This post was originally published in October 2020 and has been updated for comprehensiveness. This article was written by a human, but our team uses AI in our editorial process. Check out our full disclosure to learn more about how we use AI.

Don't forget to share this post!

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A general cover letter example can serve as a great starting point for your application. If you’re feeling stuck, check out this copyable cover letter sample that you can copy and paste to modify for your own experience. You can also change the cover letter template at any time.

Dear Mr. North,

My experience of managing teams through change has taught me that if you put people first, everything else will fall into place. I led a team through a turbulent 18 months of downsizing at Labsworth, while a blistering period of growth at Pine Inc. provided an entirely different experience. No matter what the trajectory of the company is, there are lessons to be learned. Upon the completion of my MBA last year, I understood that I wanted to pursue a management role with an international dimension. I have never used my native Spanish in a business context and feel that your expansion into South America will allow me to employ my change management skills in a cultural setting that is familiar to me. In a start-up, it is important to employ people with both operational and commercial expertise. I have negotiated contracts worth $9.5m, improved delivery efficiencies by 12%, redesigned warehouse packing flows, overseen staff disputes, and driven profitability to industry-leading levels. In my last year at Pine, I spearheaded three initiatives to improve the net profit from 5.2% to 6.1%. Profits improve when everything is considered. I believe in letting my teams dictate the direction of their development. I have experience working with HR to design training modules, something that is particularly useful in a start-up. I enjoy the creativity and challenge of working out how to get the most out of a diverse set of professionals. 60% of my former team have enjoyed promotions over the past five years.

I cannot wait to find out more about your international expansion plans and hope that I am well-placed to assist.

Lara Fernandez

Our best sample cover letters

Check out our most popular cover letter samples below.

Internship cover letter example 

Use this Internship cover letter example to finish your application and get hired fast – no frustration, no guesswork. This cover letter example is specifically designed for Internship positions in 2024. Take advantage of our sample sentences + expert guides to download the perfect cover letter in just minutes.

Accounting cover letter example 

Use this Accounting cover letter example to finish your application and get hired fast – no frustration, no guesswork. This cover letter example is specifically designed for Accounting positions in 2024. Take advantage of our sample sentences + expert guides to download the perfect cover letter in just minutes.

Graduate cover letter example

You’re a newly minted college graduate. After years of hard work, you have your diploma in hand and are ready to leap into the workforce. Congratulations! It’s time to get your job applications in order, but it can be a daunting task. Relax! Our graduate cover letter example and writing guide will make it easier to apply for your 2024 dream job.

Administrative assistant cover letter example

A great administrative assistant cover letter is your key to making a personal connection with the employer and landing a new job. This guide and complete cover letter example will walk you through the steps needed for success.

Teacher cover letter example

You know how to introduce yourself on parent-teacher nights, but how best to introduce yourself to the principal when you want a new job? The guide below will show you how to write an A+ teacher cover letter that makes the grade.

Nursing cover letter example

If you're empathetic, practical, and caring, the world of nursing is calling your name. Here's how to write a nurse cover letter that will turn the hiring manager's head.

Software engineer cover letter example

Use this Software Engineer cover letter example to finish your application and get hired fast – no frustration, no guesswork. This cover letter example is specifically designed for Software Engineer positions in 2024. Take advantage of our sample sentences + expert guides to download the perfect cover letter in just minutes.

Perfect cover letter structure

The perfect cover letter should have a clear and organized structure to make sure it highlights why you’re the right candidate for the job. Here’s what you should include to impress employers and increase your chances of landing the interview:

• Header: The cover letter header is the space at the top, or sometimes the side, of your cover letter that contains your name, contact information, and any relevant links. The header serves a vital role in identifying your cover letter and helping to create an attractive presentation.
• Greeting: The greeting of the cover letter is the way you address the person who will be reading it. We recommend using the hiring manager’s name whenever possible to establish a friendly, yet professional tone.
• Introduction: The introduction consists of the opening lines of your cover letter that serve to grab the hiring manager’s attention and encourage them to read the rest of your cover letter. The introduction should also include the company name and the role for which you are applying.
• Body (middle part): The body paragraphs are the middle part of your cover letter that give you the space and flexibility to discuss your accomplishments and key qualifications for the role.
• Conclusion & sign off: The conclusion is the final sentence of the cover letter that generally includes a call to action. This sentence expresses your enthusiasm for the job and politely encourages the hiring manager to schedule an interview.

You can also view our full guide on how to write a cover letter.

What makes a good cover letter example

A good cover letter example contains a combination of factors that work together to present you as the best possible candidate for the role. Remember that a cover letter sample is a starting point and should always be customized for your specific experience and the job you are applying to. In general, here are a few things to pay attention to that will make your cover letter stand out from the rest:

• The right template : An attractive cover letter is more likely to be noticed by employers. The best cover letter template is one that combines your own professional personality with the brand and image of the company you’re applying to. Our adaptable cover letter sample can serve as a reference when creating your header.
• Proper formatting : The right formatting makes your cover letter easier to read, and in turn, keeps the hiring manager interested for longer. Here are a few do’s and don’ts for great cover letter formatting .
• Keep a balance of white space to text
• Use paragraph breaks and proper punctuation
• Create an attractive header at the top of the page
• Adjust the margins to cram in more text
• Go overboard with flashy colors unless appropriate in your industry
• Forget to proofread for spelling and grammar mistakes
• A customized greeting : Your cover letter greeting should use the hiring manager’s name whenever possible. If you can’t find the name of a specific person, make sure to customize the greeting for the company or team.
• A professional email address : Your email address should be a combination of your first and last name (with numbers if you have a common name). Unprofessional email addresses are a big mistake.
• Clear structure : Even though a cover letter is one of the more freeform parts of your application, it should still appear organized. Use the sections of our cover letter example above as a model for your own.
• Detailed examples : The writing of your cover letter should give concrete examples of your skills, qualifications, and accomplishments. Make sure to use numbers and statistics whenever possible.

Cover letter examples FAQs

What to write in a cover letter.

Your cover letter is an opportunity to expand on the skills and experiences described in your resume. Instead of simply repeating what’s written there, make sure to add new details and examples that are relevant for the role and will encourage the hiring manager to contact you for an interview. 

How do you start a cover letter?

There are plenty of ways to start a cover letter , including with an anecdote, a statement about your skills or passion, or your connection to the company. Check out our adaptable cover letter samples for more ideas to get you started writing your own cover letter.

What are 3 things you should include in a cover letter?

Three things that should always be included in a cover letter are:

• Your name and contact information
• The hiring manager’s name
• The name of the company and the role you for which you’re applying

How long should a cover letter be?

Ideally, a cover letter's length should be between 250-400 words. A shorter cover letter may not be able to capture your skills, while a longer one may become tiresome to read. A cover letter should always fit on one page. See our adaptable cover letter examples for details.

What are common cover letter phrases?

Every cover letter should be unique but a few phrases you may find useful are:

• I am excited to apply to the role of (Job Title) at (Company Name).
• I am looking forward to the possibility of an interview.
• Feel free to contact me by phone or email at (Your Phone Number) or (Email Address).
• Sincerely, (Your Name)

What words should not be used in a cover letter?

We recommend avoiding “ To Whom It May Concern ” as it sounds impersonal and outdated. You should also avoid any language that sounds cold, arrogant, or entitled. Our cover letter samples can serve as an example of the right tone to use.

What does an employer look for in a cover letter?

Employers use cover letters to gauge whether you’re truly interested in the position and if you’ve understood the requirements. Make sure to consult the job description before writing your cover letter.

What is a simple example of a cover letter?

If you’re looking for a simple example of a cover letter, you’ve come to the right place! Here are some of our favorite simple cover letter samples:

Student cover letter example

Use this Student cover letter example to finish your application and get hired fast – no frustration, no guesswork. This cover letter example is specifically designed for Student positions in 2024. Take advantage of our sample sentences + expert guides to download the perfect cover letter in just minutes.

Driver cover letter example

A driver cover letter goes far deeper than the mechanics of the job. Share the personality that makes you great at what you do.

Customer service representative cover letter example

Use this Customer Service Representative cover letter example to finish your application and get hired fast – no frustration, no guesswork. This cover letter example is specifically designed for Customer Service Representative positions in 2024. Take advantage of our sample sentences + expert guides to download the perfect cover letter in just minutes.

Free professionally designed templates

4 Cover Letter Examples (Plus Tips on How to Write Yours)

We love having examples. It’s so much easier to decorate a cake, build a model, or yes, even write a cover letter when you know what the end product could look like. So that’s what we’re going to give you—all the cover letter examples and tips you need to make yours shine (unfortunately we’re not experts in cake decorating or model building). 

You'll see that writing a cover letter is all about highlighting your relevant skills, professional experience, and accomplishments, while emphasizing your interest for the role in an engaging manner.

Want to get right down to business? Skip ahead to:

Why bother with a cover letter at all?

We bet when you see a job listing that says “ cover letter optional ,” you breathe a sigh of relief, gleefully submit your resume, and move on. But you’re truly doing yourself a disservice by not including a cover letter (or by writing one that’s super generic or formulaic).

“When you’re writing a resume you’re oftentimes confined by space, by resume speak, by keywords—you’re up against a lot of technical requirements,” says Melody Godfred, a career coach and the founder of Write in Color who’s read thousands of cover letters over the course of her career. “In a cover letter you have an opportunity to craft a narrative that aligns you not only with the position you’re applying to but also the company you’re applying to.”

Whether you’re writing a cover letter for a data scientist or marketing manager position, an internship or a senior-level role, a startup or a Fortune 500 company, you’re going to want to tailor it to the role, company, and culture. A strong, customized cover letter will help you explain your value proposition and stand out from the stack of applicants. 

If there’s a gap in your resume , you have the opportunity to explain why it’s there. If you’re changing careers, you have the chance to describe why you’re making the switch. If your resume is pretty dull, a cover letter helps you show some personality . And yes, cover letters still get read.

Deep in the job search, or just browsing? These open jobs on The Muse could be your ideal next step »

What do I write in a cover letter? The 3 basic elements

You'll notice from our cover letter examples that the body of your text can vary a lot depending on factors like the position you're applying for, your career stage, and the type of cover letter requested by the hiring manager. For instance, a writing sample cover letter is different from a traditional professional cover letter (we'll get there soon.)

However, there is some information that you can't leave out. It's important to highlight your most relevant experience, skills, and qualifications for the role in any type of cover letter. Plus, make sure to write an engaging first paragraph to grab the reader's attention, and an effective final paragraph, ideally followed by a call to action, in order to leave a lasting positive impression.

You could say that cover letters are a little like puzzles. When you put each component in its proper place (and remove any parts that don’t fit), you create a complete picture. Even though that picture is always different, the types of pieces are basically the same. We've broken down these three key elements for you:

1. An engaging opener

How you start a cover letter is everything. Your opening lines influence whether someone keeps reading—and you want them to, right? “Starting with something that immediately connects you to the company is essential—something that tells the company that this is not a generic cover letter,” Godfred says. “You have to say something that tells the employer, ‘I wrote this just for you.’”

It can be a childhood memory tying you back to the company’s mission. It can be a story about the time you fell in love with the company’s product. It can be an anecdote from another job or experience showing how hard of a worker you are. Whatever you decide to open with, make it memorable.

2. A clear pitch

Use the next few paragraphs of your cover letter to “hit them with the strongest results you have that are aligned with the opportunity,” Godfred says. Ryan Kahn , Muse career coach and founder of The Hired Group , calls this your pitch. In other words, the part where you’re “selling yourself for the position and why you’re qualified for it.”

Additionally, Godfred says, “If you’re someone who’s transitioning careers, and you need to explain that transition, you do it there.”

This section should have a balance of soft and hard skills . Talk about your experience using Salesforce or doing SEO work, but also highlight your ability to lead teams and communicate effectively.

“Companies are embracing authenticity, they’re embracing humanity, they’re looking for people who are going to fit their culture,” says Godfred. “So what are your values? What do you stand for? These values should be as much a part of your cover letter as the super specialized hard skills.

3. A great closing line

Your closing line could include your next steps or a call to action, Kahn says, such as “ I welcome the opportunity to speak with you more about how I can contribute to the team ,” or, “ I would love to schedule a time for us to discuss this role and my experience. ” But more importantly, “You want to make sure that you’re gracious and thanking them,” he says. While seemingly cliché , it never hurts to end on a simple, “ Thank you for your consideration. ”

Does that sound a bit overwhelming? Don’t panic! We’ve got examples of four types of cover letters below: a traditional cover letter , an impact cover letter , a writing sample cover letter , and a career change cover letter . So let’s take a look at these examples, why they work, and how you can use them to craft your own.

1. The traditional cover letter example

A traditional cover letter is similar to what you’d come up with using position-based cover letter templates . It moves in reverse chronological order through your career history, highlighting parts of your past jobs that make you well suited for this position.

You might want to use this type of cover letter if:

• You’re applying to a more formal company (like a law firm or major healthcare company ) or a more conventional role (like a lawyer or accountant).
• You want to play it safe and conservative with your application materials.

What does the job description say?

Imagine you’re applying to a paralegal job opening at a law firm. The job description might include:

Responsibilities

• Draft routine legal documents for review and use by attorneys
• Coordinate and organize materials and presentations for legal proceedings
• Research legal and related issues and report findings and conclusions to team
• Provide overall legal administrative support to the legal team
• Maintain calendars and ensure timely filings

Requirements

• Bachelor’s degree or equivalent of relevant education and work experience
• Strong communication skills (oral and written)
• Strong organizational , multitasking, and prioritization skills
• Proficiency with Microsoft Office Suite and LexisNexis
• Trustworthy, positive, energetic, and optimistic attitude with a willingness to roll up your sleeves

The cover letter example

Here’s an example of a traditional cover letter you could write for this role—keeping things strictly professional but without sounding too boring or jargon-y:

Dear Ms. Jessica Sanchez,

In my five-year career as a paralegal, I have honed my legal research and writing skills, and the attorneys I’ve worked with have complimented me on my command of case law and litigation support. Spiegel Law Firm’s 20 years in practice proves that the firm has strong values and excellent attorneys, and I’d be eager to join such a talented team.

I currently serve as a paralegal for Chandler, Chandler, and Greene, where I work closely with the partners on a number of high-priority cases. During my time here, I implemented a new calendar system that ensures timely filing of court papers. This system has prevented missed deadlines and allowed for better organization of internal and client meetings.

Previously, as a paralegal for the Neuerburg Law Firm, I received praise for my overall support of the legal team and my positive attitude. While working there, I came up with and implemented a plan for digitizing their old files while still ensuring security and privacy. This led to more efficiency when preparing for client meetings and legal proceedings.

My further qualifications include a bachelor’s degree from Rutgers University, a paralegal certificate, and training in LexisNexis, Westlaw, and Microsoft Office Suite.

I would love the opportunity to discuss how I can contribute to your legal team. Thank you in advance for your consideration, and I look forward to hearing from you.

Chase Broadstein [email protected] (222) 222-2222

Download this example

Why this works

This cover letter example is short, sweet, and to the point. It shows the candidate has a knack for getting things done in a thorough and timely manner and a track record for helping out wherever needed. The opening lines also express a genuine interest in this specific firm. Plus, there are some important keywords in there like “calendar system,” “bachelor’s degree,” “paralegal certificate,” and “LexisNexis.”

2. The impact cover letter example

The impact cover letter puts your accomplishments front and center rather than organizing your paragraphs by past roles. You might use a cover letter like this if:

• You’re applying for roles where you’re expected to deliver on certain goals or results (for example, if the jobs involve sales quotas or marketing metrics).
• You haven’t followed a straightforward career path and your past job titles don’t show the extent of your qualifications.
• You want your personality to stand out a bit more than it might in a traditional cover letter.

What does the job description say

Imagine you’ve come across an opening for an email marketing manager . Part of the job description states:

• Manage email marketing strategy and calendar, including copywriting, optimization, monitoring, analyzing, and reporting on campaigns
• Improve campaign success through conversion optimization, A/B testing, and other experiments
• Collaborate with the design team to ensure brand guidelines are followed in emails
• Partner and collaborate cross-functionally with sales, product, product marketing, and data teams
• 3+ years in email marketing
• Experience with Constant Contact, Google Analytics, HTML, CSS, Photoshop, and Microsoft Excel, a plus
• Excellent communication skills (oral and written) and an eye for copyediting
• Strong interpersonal , relationship-building, and stakeholder management skills
• Excellent project management, problem-solving , and time management skills, with the ability to multitask effectively

Here’s an example of an impact cover letter where the writer’s hard skills and successes stand out:

Dear Russ Roman,

I have a problem. See, my inbox currently (and embarrassingly) hosts 1,500 unread emails—including newsletters from at least 50 different brands.

But this problem only fuels my passion for creating emails that are worth opening. Because from my perspective, as someone who can barely get through their own stack of mail, that’s a true win.

I’ve been following Vitabe for years, and can proudly say that I open every single email you send to me. I’m a sucker for a good subject line—“Take a Vitamin-ute—We’ll A-B-C You Soon” being my favorite—and the way your email content feels both fun and expert-backed really speaks to me. This is why I’m thrilled to submit my application for a role as email marketing manager at your company.

I have over four years of experience working in the email marketing space. In my current role at Westside Bank, I was able to implement new email campaigns centered around reengaging churned clients. By analyzing data around the types of clients who churn and the engagement of our current email subscribers, as well as A/B testing headlines and newsletter layouts, we were able to increase email subscribers by 15% and convert 30% of those subscribers to purchase our product, a significant increase from the previous year. 

I also launched a “Your Credit Matters” newsletter focused on educating our clients on how they spend and manage their credit—which became our highest performing campaign in terms of open-rates and click-through to date.

Previously, as a member of the marketing team at Dream Diary Mattresses, I collaborated with the sales and product team to understand how I could best support them in hitting their quarterly goals. One specific project involving creating personalized emails for customers drew more people to come back to our site after 30 days than direct paid ad campaigns, leading to a 112% increase in revenue from the last quarter.

I take the content I write and the calendars I manage seriously, editing and refining beyond detail-oriented and into meticulous territory, and I feel my experience and drive would greatly help Vitabe further develop their email program for success.

Thank you very much for your time and consideration. I look forward to hearing from you.

Lad Miller [email protected] (987) 654-3210

This sample cover letter concisely highlights the applicant’s most significant, relevant achievements. By adding context to how their projects were created, monitored, and completed, they’re able to show just how results-driven they are and how they’ve successfully leveraged some of the skills the company is looking for.

One thing worth noting: This person didn’t include keywords such as Constant Contact, Google Analytics, HTML, CSS, Photoshop, or Microsoft Excel—all of which are listed in the job description. But those skills are most likely in their resume already, and leaving them out gives them the space to discuss specific projects and tell a story not visible on other parts of their job application.

3. The writing sample cover letter example

For roles where written communication is key, such as PR, copywriting , or journalism jobs, your cover letter will likely be the first writing sample your future employer sees. So it’s just as important to show your skill set in action through eloquent writing.

• Writing or editing is a key component of the role you’re applying to.
• You want to show off your creativity.

Here’s part of a job description for a staff writer position:

• Pitch and write articles, reporting on timely issues and trends
• Collaborate with editorial and other teams to launch each digital issue and other special projects on schedule
• Evaluate content performance and digital trends on a daily basis to constantly adjust pitches and packaging
• Utilize CMS tools, strategically select photos and videos, and request original graphics to optimize all written content for maximum engagement
• At least 2-3 years of experience creating content at a digital-first outlet
• Strong writing and reporting skills, and the ability to write clearly and quickly
• Familiarity working in a CMS and with analytics tools such as Google Analytics
• Deadline-driven, strategic thinker with a knack for crafting click-y headlines
• Strong collaborator who thrives in fast-paced environments

Have fun with this one, but triple-check for spelling and grammar mistakes, and make sure you’re showing off your best writing. Here's the cover letter sample:

Dear Tai Chen,

Since I could walk, I’ve been dancing. And since I could read, I’ve been glued to Arabesque Weekly. At one point, you featured one of my local heroes—a ballerina who struggled with an injury early in her career and went on to become a principal dancer at Pacific Northwest Ballet—and I plastered the article above my childhood bed. It’s still there today.

That article—and so many others you’ve published—taught me that dancing was about more than just pirouettes and arabesques and that the right kind of writer can shed light on aspects of the art that make it surprising, impactful, and universal. I can be that writer.

As an editorial assistant at TheImprovGroup.com for the past two and a half years, my main responsibility was to get all of our content ready to go live on the site. This included fact-checking, proofreading, adding in HTML where necessary, and finding photos, videos, and GIFs that would complement the content and optimize audience engagement. 

As I tinkered with each post, I became intimately familiar with our internal CMS. Reviewing every single article we published and following reactions and engagement helped me gain a deep understanding of what makes a piece really land with our audience.

But by far my favorite aspect of this role has been writing. Each week, I pitch and write at least one article, from 250-word news items to 900-word advice pieces to even longer profiles, features, and personal essays. I love the challenge of developing pitches that align with the trends we see in the data, reflect with the company’s brand and mission, and allow me to flex my creative muscles.

Collaborating with my team to form the best content library we can has been a dream come true. I would be so excited to use my experience to help Arabesque Weekly achieve its goals. And I hope to one day write a story that another little dance lover tapes to their wall forever.

It would be an honor to be a part of your editorial team, and I look forward to the possibility of discussing the opportunity with you.

Hoping to be your next staff writer,

Marlee Wood [email protected] (555) 666-4433

This candidate is clearly passionate about this specific publication and leads with a unique personal anecdote tied to the company’s mission that demonstrates their ability to tell stories in a compelling way. There are relevant keywords and phrases, sure, but they’re not just thrown in there. Their voice comes through in every sentence, proving this person knows how to communicate effectively and creatively.

4. The career change cover letter example

Cover letters can play a big part in helping career changers prove their qualifications—especially when it’s unclear how their skills transfer over to this new field.

You might write a career change cover letter if:

• You want to highlight the transferable skills you have that relate to the job description.
• You want to explain why you’re making the switch and what’s driving you toward this specific industry, company, or position.

Imagine you’re someone who has experience supporting a sales team as an administrative assistant , and you’re now looking to become a sales representative. You come across a job posting that includes:

• Develop new sales techniques and strategies to build pipeline and hit team goals
• Coordinate with other teams to increase lead-generation efforts
• Assist in the processing of new business, including contacting customers to finalize sales and service transactions
• 1-3 years of successful sales experience
• Strong communication skills
• Ability to thrive in a fast-paced, ever-changing environment
• Ability to work independently to plan, set priorities, and effectively organize work
• Proven ability to be persuasive, persistent, and confident in closing a sale

Typically, this type of cover letter should include a compelling narrative about your career change and how you can transfer your past experiences to this new role. Here’s how you might translate your past experience over to this new (and exciting) prospect:

Dear Maria Russo,

The head of sales at Sunshine Inc. was in a bind. She needed six client meetings scheduled, 18 service transactions processed, and a summary of the team’s new lead generation campaign drafted before getting on a flight to Austin—in three hours. So she turned to her cool-headed, sales-savvy administrative assistant for help. That assistant was me. Not only did I execute everything on her to-do list, I did it all before her plane left the ground.

For three years, I worked in lockstep with a busy, growth-oriented sales leader to support the business development team. As the sole administrative assistant in the department, I balanced a swath of competing priorities, ranging from coordinating meetings and inputting data to contacting customers, finalizing transactions, and creating promotional materials. This role helped me develop a comprehensive understanding of the sales cycle, sales strategy, and pipeline growth.

Like many others, my career path hasn’t been entirely straightforward. After leaving Crabapple Media, I enrolled in a local coding bootcamp. Six months later, I emerged with a certificate in computer programming and a certainty that I did not want to be a coder. But education is never wasted. I’m now an aspiring sales representative with experience supporting a thriving sales team and extensive knowledge of the tech space.

Here’s a little bit more about how my experience would translate into this role:

• At Crabapple Media, I assisted in coordinating three annual sales strategy rollouts, yielding an average increase in pipeline of 26% YoY.
• At Sunshine Inc., I supported 12 independent team members in their lead-generation efforts. I also assisted in processing an average of 300 sales transactions every quarter.
• I thrive in busy, ever-changing environments that require me to communicate clearly and concisely. Supporting a high-volume team and a busy executive helped me to hone these skills—I typically sent more than 200 emails a day!

I would, of course, love to schedule a time for us to discuss this role and my experience, and I truly want to thank you for considering me.

All the best,

Olu Abiola [email protected] (123) 456-789

The opener draws you in and makes you want to learn more. It toots the person’s horn, but in a way that’s substantiated. Then, the next couple sections explain their experience in the sales space and other relevant qualifications, before eventually tying that back to why they’re applying to this specific job. 

Similar to the impact cover letter, the author lists some of the more important qualities they bring to the table, doing a bit of keyword inclusion and resume gap explaining along the way.

Bonus cover letter examples

To further guide you, check out some more cover letter examples:

• Pain point cover letter example
• Internship cover letter example
• Recent graduate cover letter example
• (Another) career changer cover letter example
• Stay-at-home parent returning to work cover letter example
• Sales cover letter example
• Email marketing manager cover letter example
• No job description or position cover letter example (a.k.a., a letter of intent or interest)
• Example cover letter with no experience

Let’s break down one of our example cover letters real quick

All three professional cover letter examples have some key elements that make them great and able to grab the hiring manager's attention. Check out this handy infographic that breaks down our impact cover letter:

A few more cover letter tips

Here are a few more tips to help the cover letter process:

Start with a “brain dump” 

If you’re staring at a blank page, Godfred always recommends that her clients start by getting all their ideas on the page without paying attention to length. Then “ask yourself how you can cut half of it,” she says. You’ll likely find that repeated information and very generic phrases are the first to go. (If it’s still too long, here are some tips for getting your cover letter down to one page .)

Don’t just repeat your resume

You only have so much space to get your point across, so focus on the information that isn’t stated elsewhere rather than simply regurgitating your resume. A good cover letter should complement your resume, so use the opportunity to elaborate your skills and qualifications further, as well as your accomplishments and why you're a good fit for that position.

Focus on quality over quantity 

Target the jobs you’re most closely drawn to and qualified for and give them all your energy, rather than trying to churn out hundreds of cover letters, Kahn says. You may not be able to apply to as many jobs, but you’ll have a better response rate.

Remember the ATS 

Much like your resume, an applicant tracking systems, or ATS , will be sifting through your cover letter. So you’ll want to scatter relevant keywords from the job description throughout your pitch where it makes sense.

Don’t stress over formatting 

You may see flashy cover letter examples across the internet, but for the most part, it just isn’t necessary. An ATS can’t read text that has been formatted beyond using bold, italics, underline, and color, so keep your font and layout simple—especially if you’re submitting your cover letter through an online portal.

Don't forget your contact information

Include your contact information on every page, including your name, phone number, and email. “Imagine you come across a cover letter and you print it out with a bunch of applications to review and it doesn’t have the person’s contact information on it,” Godfred says. “You never want to put yourself in a situation where you’re the right person and they can’t find you.”

Edit your cover letter before submitting

Never submit a cover letter right after you finish writing it—there could be critical errors that you didn't notice while typing. Take some time away from your text, then revisit it like you're reading someone else's letter. Be sure to double-check all the information you've included, paying special attention to:

• The company's name
• The hiring manager's name
• The job title
• Your contact information
• Basic grammar and spelling

You're ready to go

If you've come this far, you're equipped with all the information you need to craft a great cover letter. Hopefully these cover letter examples help as you go to tackle your own. Remember: This is just one small step in the process! Take your time, but learn to move on when you’ve given it your all.

Amanda Cardoso contributed to the latest version of this article.

Sample Cover Letters for a Writing Position

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How to Write a Cover Letter for a Writer Jobs

• Cover Letter Tips for a Writing Position

What to Include in Your Cover Letter

Sample cover letter for a writing job, sample email cover letter for a technical writer.

The internet created a boom of writing jobs of all kinds, from content writers to technical writers to social media managers. To land one of these jobs, you'll need to create a cover letter that conveys your relevant writing experience, captures an employer's attention, and persuades them that you have the skills to attract and engage readers.

Get advice on how to craft an effective cover letter for a writing position. Plus, take a look at cover letter examples for writing jobs, along with a template to download to get your own letter started.

Cover Letter Tips for a Writing Position

Don't Send a Form Letter:  Form letters look lazy and lack originality. You're applying for a job where your words matter. Use them to craft a specific letter that speaks uniquely to the position and potential employer.

Get to the Point:  Some writers love to read their own words. But keep the letter's recipient in mind: they've likely received tons of applications and are short on time. Don't ramble or pontificate.

Keep your letter short and to the point. You may find that using bullet points helps you convey a lot of information without a ton of words. 

Choose Your Voice and Tone Wisely:  Match the tone of your letter to that of the job description. If the description is formal, write a straightforward cover letter with a sophisticated voice. A fun, offbeat job description filled with humor gives you permission to let your guard down in your letter and spice it up. But don't go overboard on wackiness—when in doubt, reel it in.

Demonstrate Your Writing Technique:  Use the cover letter as an opportunity to showcase your command of your craft. Vivid description and imagery aren't just for poetry and prose. For example, if you're applying to write about food or travel, use sensory language in your descriptions. Tell an anecdote to describe your experience.

And what's an anecdote really but a story—draw the reader in, hook them with a conflict (e.g., "I had to write a 500-word piece overnight to meet a publication deadline") and then describe how you resolved it with your top-notch skills.

Share Your Qualifications:  While you want to showcase your writing abilities in the letter, you also need to make sure you're highlighting your relevant experience. Read the job description and make sure to share your relevant experience. You'll need to emphasize different skills and experience if you're applying for a role writing social media copy than for a job as a staff writer. 

Proofread  Very Carefully:  It's always important to avoid typos and grammatical errors. But it's essential when you're applying for a role as a writer, because employers will be looking for evidence that you can produce error-free copy.

Share Your Portfolio:  What better way to support your candidacy than by sharing previous work? If you're applying for a role as a writer over email, consider attaching a link to your online portfolio. In a hard-copy letter, you can let the employer know you have a portfolio available to share. 

There are a few essential elements that must be included in every letter: 

• Your contact information : In a hard copy letter, this will go at the top of the page. For  email cover letters , place this information in your signature. You can also link to your LinkedIn profile or online portfolio from your signature.
• Salutation : If at all possible, find out the hiring manager's name and use it. 
• Subject line : If you're emailing a cover letter, list your name and the job title in the subject line  of the message. That way the hiring manager can tell at a glance that they are looking at an application for this specific position. 
• Highlight qualifications in the body of the email:  Keep the body of the email short and sweet—no more than two or three paragraphs at most.
• Include a professional close : Sign hard copy letters in pen, and incorporate an email signature if you're sending your cover letter by email. 

Before you hit send, make sure you understand formatting and sending email cover letters, including important reminders about attachments and sending test emails.

For hard-copy cover letters, print and proofread carefully before sending. 

This is an example of a cover letter for a writing position. Use this for inspiration as you craft your own letter, but don't copy it. 

Download the writing job cover letter template  (compatible with Google Docs and Word Online).

Cover Letter for a Freelance Writing Job (Text Version)

Jane Applicant 123 Main Street Anytown, CA 12345 555-555-5555 jane.applicant@email.com

May 11, 2021

John Smith Director, Human Resources Acme Office Supplies 123 Business Rd. Business City, NY 54321

Dear Mr. Smith,

I'm very interested in your job posting for a business writer. In my position as Business Representative for Union Local 80, I wrote feature articles for the website, managed content, and wrote a weekly email newsletter to subscribers.

While Legislative Director for Assemblywoman Susan Smith, I researched, drafted, and amended legislation, wrote press releases, and was responsible for office communications and correspondence.

I also have extensive experience writing freelance articles on labor issues, which, I believe, would be an ideal match for this position. Published articles are available for your review upon request, and I've included with this letter additional writing samples and my resume. I look forward to hearing from you and thank you for your consideration.

Signature (hard copy letter)

Jane Applicant

Email Cover Letter for Technical Writer Role

Subject line: Job Application - Technical Writer - Tamara Jones 

Dear Mr. Rashid, 

I'd like to express my interest in the open technical writer position at ABC Gadgets. I'm a versatile and experienced writer, with a knack for crafting user-friendly copy that drives customer satisfaction. 

At XYZ Gizmos, I overhauled consumer-facing instructions, wrote in-app text for multiple launches, and brainstormed strategy and copy for product pages with the marketing team. Prior to my time at XYZ, I focused on corporate communications for ABC Legal Firm. In that role, I maintained the company's internal website as well as writing and coordinating a weekly newsletter sent to 50,000 full-time and contract employees around the world. 

If ABC Gadgets would benefit from a timely, responsive writer, whose work reduces questions and negative feedback from customers, look no further. After the update to the consumer-facing instructions at XYZ Gizmos, tickets to customer support fell by 12 percent. While at ABC Legal Firm, my work enabled several departments to share timely information. I'm skilled at coordinating across departments—liaising with engineering, for instance, to get a sense of a product's functionality—to develop effective documentation and instructions. 

Examples of newsletters, documentation, and more of my writing are available in my portfolio. I look forward to hearing from you and thank you for your consideration.

Sincerely, 

Tamara Jones

..........................

tamara.jones@email.com tamarajones.com/portfolio 555-121-1212

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5 Tips for a Great Cover Letter (and samples)

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Cover Letter Format & Samples

Cover letters are a fantastic tool to introduce oneself in the job search process and are as significant as the resume. A cover letter provides an excellent opportunity to demonstrate one’s interest in the organization and establish direct connections between the employer’s job description and one’s professional background. A well-crafted cover letter, tailored to the specific job and company of interest, and addressed to the right person, can make a lasting impression on the employer.

To make the cover letter effective, one must consider some universal tips and considerations when writing it. It is crucial to ensure that the cover letter is clear, concise, and free of errors. Using formal language and avoiding contractions can help maintain a professional tone. Choosing appropriate vocabulary and grammar can help maintain the original meaning of the text and convey a sense of expertise and professionalism, which is suitable for a business or academic setting. So, it is essential to take the time to craft a compelling cover letter that showcases one’s qualifications and skills to the employer in the best possible light.

In addition to the suggestions above, see our list of key considerations to crafting effective and valuable cover letters.

Cover Letter Tips

1. ) All margins should be approximately one-inch. Typically, a cover letter consists of three to four paragraphs.

2.) The font size should be easy to read. Times, Palatino or Helvetica are good choices. A font size of 12 pt. is preferable, but in some cases you may need to use 10.5 or 11 pt. font.

3.) Don’t be tempted to send “generic” letters. Each cover letter you write should be different, because each job and company you’re writing to is different. Make it easy for the reader to see the relevance of your qualifications to the job in question.

4.) Be sure to proofread each new cover letter you create so that it is free of errors.

5.) It is important to write to a specific person whenever possible.

In addition to these quick tips, check out our comprehensive  Job Search Letters  guide for more information on structuring cover letters and other job search documents.

• Sample 1:  Application Letter
• Sample 2:  Prospecting Letter

Finally, we know that some people work best when they have a format to follow. Especially when they are writing a document, like a cover letter for the first time. The following example reflects the correct business format to use when writing a cover letter:

Your name Return address City, State, Zip

Name of the contact person Title Company Name Address City, State, Zip

Dear Mr./Ms./First name Last name:

The opening paragraph states your reason for writing the letter. Mention a specific job of interest, or a particular department in which you are seeking work. If possible, mention how and when you learned about the job opening or the company, i.e., through a classified advertisement, a contact person or a career services professional. Be sure to mention the name of the person who suggested this job to you, especially if that person is highly respected within the company.

The middle paragraph is an opportunity to expand on the skills you have developed as they relate to this position. This should not merely repeat your resume. You can discuss your education and particular courses or skills attained while in college. If you’re an experienced person, you may wish to use this paragraph to describe your professional background and highlight any specific job experience that may be of particular interest to the organization and that will differentiate you from other applicants. You may need a second paragraph to fully describe your related abilities.

The next paragraph reflects the research you have done on that particular organization. Use company literature, a web site, or conversation with an employee of the organization as ways to gain knowledge about the organization. Explain why you are interested in the job, and convey your awareness of what the company does to show that you have done careful research.

In closing, reiterate your enthusiasm to be considered and ask for an interview. Either state a specific week you’ll make a follow-up phone call or mention an interest in having the contacted person call to set up an interview date. Specify how you can be contacted. Remember to thank the person for considering your application.

Management Accountant Cover Letter Example

A Management Accountant is a key financial professional responsible for providing financial information and analysis to support decision-making within an organization. They play a crucial role in budgeting, forecasting, and financial planning, helping businesses achieve their financial goals and maintaining financial health.

Writing a great Management Accountant Cover letter is an important step in your job search journey. When writing this document, be sure to reference the requirements listed in the job description. Your cover letter should highlight the most relevant and exceptional qualifications to help the hiring manager see why you’re a great fit for this position. If you are ready for this role, upload our Management Accountant Cover Letter Samples pick the right out, and get started.

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• Accounting & Finance

Management Accountants analyze financial data to provide insights and recommendations that help businesses optimize their financial performance. The job description entails preparing detailed reports on costs, revenues, and profits, and they work closely with other departments to develop budgets and financial plans. The role often involves financial performance, identifying trends, and advising management on strategic financial decisions. They focus on internal financial processes, such as budgeting, cost control, and performance analysis, and ensure that the organization operates efficiently and effectively.

What to Include in a Management Accountant Cover Letter?

Roles and responsibilities.

• Preparing detailed financial reports , including profit and loss statements, balance sheets, and cash flow statements.
• Developing and monitoring budgets , ensuring the organization operates within its financial limits.
• Analyzing costs and expenditures, identifying areas where cost savings can be achieved.
• Preparing financial forecasts and projections to guide future financial planning.
• Comparing actual financial results to budgets and forecasts, explaining any variances.
• Providing financial insights and recommendations to support management in making strategic decisions.
• Implementing and monitoring internal financial controls to safeguard the organization’s assets.
• Assisting in long-term financial planning and strategy development.

Education & Skills

Management accountant skills:.

• Strong ability to analyze and interpret financial data.
• Expertise in preparing and managing budgets and financial forecasts.
• High level of accuracy and attention to detail in financial reporting and analysis.
• Ability to identify financial issues and develop effective solutions.
• Proficiency in accounting software and financial analysis tools.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Ability to think strategically and provide insights that support business goals.
• Strong ethical standards and integrity in financial reporting and decision-making.

Management Accountant Education Requirements:

• A degree in accounting, finance, or a related field is typically required.
• Professional qualifications such as Certified Management Accountants or Chartered Institute of Management Accountants are highly valued.
• Previous experience in accounting or finance, particularly in a management accounting role, is often required.

Management Accountant Cover Letter Example (Text Version)

Dear Mr./ Ms.,

I would like to apply for the Management Accountant job that you recently advertised at [Company’s Name]. I have X years of experience in management accounting and strategic financial analysis and would like to utilize my skills to improve your organization’s performance.

I gained experience in financial planning and analysis, budgeting, and cost control during my previous employment at [Most Recent Company]. My proactive attitude and acute analytical mind have always given me the opportunity to provide pertinent insights that lead to informed decision-making and enhanced company possibilities.

My major accomplishments-

• Increase efficiency in the preparation of reports and documentation, including financial statements, resulting in saved time on report preparation.
• Established rigorous cost control and used variance reports, which revealed significant cost causes that caused overhead expenses to be lowered by 20% by offering the appropriate methods.
• Create fully-featured financial models to assess unique investment and company circumstances and drive numerous core business operations while increasing overall ROI by 25%.
• Conduct cost-benefit studies on significant projects and investments, providing crucial information for business decision-making, resulting in a 15% increase in project profitability.

I am especially interested in the approaches of [Company’s Name] towards innovation in financial management, growth and development strategies, and Corporate Social Responsibility. I have a great passion for the chance to bring my management accounting skills to your team to assist in the realization of your financial goals.

In addition, my experience I am a Chartered Accountant (CA), Certified Management Accountant (CMA), and have a Bachelor of Science in Accounting and Finance. These credentials, which go well with my real-world experience, enable me to be a capable management accountant and benefit [Company’s Name].

Thank you for taking the time to examine my application. I eagerly await the opportunity to explain how my education, experience, and aspirations will benefit [Company Name]. You will be pleased to review my resume enclosed with this letter.

Sincerely, [Your Name]

Those looking to move on further and aiming for this role should concentrate mainly on the cover letter to express their achievements and goals. Here we share with you such simple yet powerful tips –

• It is important to keep your cover letter short and sweet while still concentrating on your skills and accomplishments.
• It is highly necessary to show that you have the right leadership skills in your cover letter, to do this, you have to showcase examples or instances, instead of saying that you are an efficient leader.
• While applying for the Management Accountant role, it makes sense to show your skills to look at the big picture.

Additionally, state that you are strategic by providing insights into how you were able to handle real-time challenges. For resume resources, refer to our extensive Management Accountant Resume Samples !

Customize Management Accountant Cover Letter

Get hired faster with our free cover letter template designed to land you the perfect position.

Related Accounting & Finance Cover Letters

Job Application Checklist

Ai generator.

Congratulations! You have finally graduated from the worst 18 years of your life- school! Think back of all the times that you have spent learning some things that you need and learning other lessons that you do not seem to really care and enjoy while there are other lessons that have piqued your interest that you would want to learn more, and the rest are just simply forced. But that was school.

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You can’t really choose what you really want to learn, that’s just how the system works, even in college. You may have the option and liberty to choose what kind of course you would want to get to help you hone your talents and skills, but admit it, you don’t really like all of the lessons that comes with the course. Minor subjects being treated like major ones. We’ve all been there. But the worst is finally over. You may also see checklist examples for students .

Job Application Checklist Example

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Size: A4, US

Now you have absolutely nothing to worry but your reputation and your career standing from here on out that determines whether what you have learned in school has really been applied to your job or did it just exit your mind. However, if there is one thing that stays true is that every person’s first job is special.

Last Minute Job Application Checklist Template

It may not be your best or most memorable, but it is still special for the very reason that it marks the first step into your transition as an independent adult already capable of making his or her own decisions and deciding what to do with the life he or she owns. And since this will serve as the first job that you have, you might as well learn on how to do it right the first time. Here are seven steps to help you in your job application process: You may also see last minute job application checklist that can help you prepare for procrastinators.

Tailor your cover letter

What comes with your resume would always be your application letter . And since it is for an organization, it has to sound formal and polite, otherwise, it might be rude and offensive or simply show how you are not serious in applying for the job in the first place. Talk about why you want to work at that particular company: does it have something to do with their work culture? Or, perhaps, the work that they do has inspired you? In drafting your application letter, do you best to outline the skills you can bring to the role which highlights your most relevant experience and making sure you include keywords from the job ad. The key here is to sell yourself to them. When you sell a product that you truly believe in, you will have automatically gained the trust of the consumer or client which will make them buy your product. So make sure to write on why you think you truly deserve the job hiring.

Highlight relevant experience and achievements in your resume

Recruiters and employers go through hundreds of simple resumes in a single day. So, the ultimate question is: what makes you different from the rest? Do you possess a particular skill set that sets you apart from the herd? What experience do you have that the others do not that will serve useful in the work the company does? Once you have asked yourself these questions, go through your many achievements that you obtained, seminars that you attended, honors that you have earned, training and work experience that you have experienced and list them down respectively. Employers will take notice of it and acknowledge your skills and talents that you have gotten over the years and take that into consideration for your employment.

Spell check everything

It is important to proofread everything and check as to whether you got the correct spelling of the names and addresses of the employers. Grammar is also a key factor in writing cover letters since it shows how literate you are in the English language. Try to not leave room for errors and grammatical lapses as employers do take the time to check that as well. You may also see baby registry checklist examples .

Check your contact details

Make sure that you place your contact details in the cover letter or in the resume (whichever you prefer) so that the employer will have a way to contact you should you get the job offer or not. You may be using your old resume with the old contact details so try and update all your contact information beforehand. You may also like  blank checklist examples & samples .

Update your file names

You cannot just make up any file name as you please. Knowing that you are going to apply for a company, make sure that the file name is proper to allow the employer to immediately recognize which is which. By arranging and categorizing your file names in the proper context, it simply shows how you exercise professionalism. You may also check out quality checklist examples & samples .

Review all application requirements

Double check and make sure that all the requirements are in place. Otherwise, the employers would not even bother to endorse and accept your application. Some employers would require more than just a resume and simple application letter . Go through the employee checklist once again and ensure that all the necessary documents are in tact.

Prepare for the call and follow up

Just like choosing which university to go to for college, you can’t only limit your options to just one. It’s important to always keep your options open. You can always try to apply to multiple jobs. In that way, even if you don’t get accepted in Job A or Job B, at least you have some sort of a fallback to turn to which is Job C. In any case that the company fails to contact you, you can always make the first move and call them to follow up on your job application status. By doing so, they would understand and appreciate your initiative and make sure to reply to your application as soon as possible.

Skillwise: Proofreading a Job Application Letter Example

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Found below is an example of a student’s application letter for his on-the-job training which is required by the school during the duration of the course.

September 19, 2017

Mr. Jack London

Editor-in-Chief

The New York Times

620 Eighth Avenue, New York, NY

Dear Mr. London:

My name is Zack Carlo, a graduating student from the pioneering batch of the Communications program major in Media at Harvard University. In partial fulfillment of my course subject Media Intern 2, I am required to render at least 300 hours in any print media industry for my on-the-job training to provide me with understanding and first-hand experience in my desired field of expertise by the time I step into the real world. In line with this, I would like to apply as an intern for The New York Times. You may also see to do checklist examples .

I am interested to work for The New York Times as a news writer preferably in the lifestyle section or in any section in the news beats that you see fit since I have been trained by my respective university and high school professors on how to write different kinds of articles for news. 

I believe that my internship with The New York Times will allow me to gain first-hand experience on what it takes to become an actual journalist gathering news without supervision. This experience will not only allow me to build my self-confidence especially in asking interviews when gathering the required data, and hone my skills in writing, but will also be more critically in assessing the type of story I should be writing. You may also like maintenance checklist examples & samples .

I am free for a personal interview anytime at your convenience. Please notify me through 1234567890 or my personal email [email protected] . I am looking forward to your positive response.

Sincerely yours,

Resume and Job Application Checklist Example

Size: 97 KB

September 15, 2017

Ben McGayser

Human Resources Officer

The Washington Post

1301 K Street NW, Washington DC 20071

Dear Mr. McGayser:

I am Michael Holmes, an incoming Fourth year student taking up Bachelor of Arts in Communication Major in Media in Cambridge University. I am required to undergo an On-the-Job Training (OJT) with a minimum of three hundred hours of media-related duties starting this November 2017. This is in partial fulfillment of the requirements of my chosen degree program. You may also see wedding checklist examples & samples .

Through this experience, I will be able to learn the reality behind the world of news writing through the eyes of experienced and notable mentors in your esteemed company. I believe that working with this company will surely provide me with an opportunity to assist in producing news and expand my Media knowledge and skills. You may also like audit checklist examples & samples .

I can be contacted through my mobile number 987654321 or email me at [email protected]

I hope to hear from you as soon as possible. Thank you for your consideration.

Michael Holmes

Size: 616 KB

Sample Resume

Making a resume does not have to be too complicated. Although there are many parts to it, the main goal of the resume is to simply provide a background of yourself to your employer so that he or she can get a better idea on who you are as an applicant and as to your credentials as to whether you are meant for the job or not. You may also see hr checklist examples & samples .

Mark Hillemberg Somewhere in a city in Germany Europe Contact No: 123456789 Email Address: [email protected]

Personal Data

Age: 20 Birthdate: January 1, 1996 Sex: Male Status: Single Father: Christopher Y. Hillemberg Contact No. 123456789 Mother: Amelia DuPont Contact No. 437554501

Educational Background

College 2014-present Undergraduate Bachelor of Arts in Communications major in Media Harvard University Cambridge, MA 02138

2010-2014 Philippine Christian Gospel School Junquera Street Cebu City

Skills Video-editing Able to speak German and Mandarin Willing to learn Computer Literate Good oral and written communication skills Loves to read and write short stories and articles Able to proofread and edit content material Able to write different kinds of articles (e.g. news, lifestyle, feature) Awards

2014-2018 Consistent Dean’s Lister

Harvard University Cambridge, MA 02138

2004-2012 3rd Honor Philippine Christian Gospel School Junquera Street Cebu City

Organizations

2014-2015 Senior Correspondent Prism Magazine

2013-2014 Assistant Editor-in-Chief Phos Alethia Magazine Philippine Christian Gospel School Junquera Street Cebu City

2012-2013 Features Writer Phos Alethia Magazine Philippine Christian Gospel School Junquera Street Cebu City

Seminars/Trainings

2013 Delegate Copyediting Seminar Philippine Christian Gospel School Junquera Street Cebu City

2014 Attendee Photojournalism

January 21, 2016 Attendee

ZeroThreeTwo: Entrepreneurship through New Media Marketing

November 26, 2016 Participant Video and Photography Workshop- Reel Time: Effective Storytelling Through Powerful Vision

Work Experience

April-May 2015 Part-time Marketing Writer The New York Times 620 Eighth Avenue, New York, NY

January 24-31, 2016 News Reporter DYRF- IEC Media Intern

November 30, 2016- February 17, 2017 TV Production Assistant Cable News Network Atlanta, Georgia, 30303, United States References

Mr. Matt Guitguiten High School Instructor Philippine Christian Gospel School Cebu City 2493012493

Mr. Kirk Roncesvalles Haravrd University Instructor

Harvard University Cambridge, MA 02138 09434828219

Mr. Charlie Maratas MagTvNa! Headwriter Cable News Network Atlanta, Georgia, 30303, United States 1240383919

Don’t forget that this is the first major step into the real world– getting both your job application letter and resume right. Once you have those set, all that is left to do is just breathe and be prepared for the job interview .

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How to Close a Cover Letter

• Sep 7, 2024

When it comes to job applications , first impressions are crucial, but so is the final note you leave.

The cover letter conclusion is your last chance to convince a potential employer of your enthusiasm, professionalism, and suitability for the position .

An effective ending can set you apart from other candidates, reaffirm your interest in the position, and prompt the hiring manager to take the next step in your favor.

In this article, we'll guide you through the key strategies for crafting a compelling and memorable cover letter ending.

How to end a cover letter

Finishing a cover letter effectively is important because it leaves a lasting impression on the reader and encourages them to take action. Below is a step-by-step guide to help you craft a conclusion of your cover letter.

Step 1. Reiterate enthusiasm

Reaffirming your commitment to the role and the company helps underscore your genuine excitement and dedication. This is your chance to show that you’re not just looking for any job but are specifically eager about this particular opportunity .

• Mention the firm name and the job title to personalize your closing. This shows you are truly interested in this specific role rather than sending a generic cover letter.
• Use words that convey excitement and enthusiasm. Phrases like "excited" , "eager to contribute" , or "passionate" can be effective.

I am thrilled at the possibility of joining TechInc. as a Marketing Coordinator. The prospect of working with a team that values cutting-edge technology and creative solutions is truly exciting.

Step 2. Briefly recap qualifications

A brief summary of your qualifications serves as a final reminder of why you’re an excellent fit for the role . It reinforces the key points you made earlier in your cover letter.

• Choose 1-2 of your most relevant skills or achievements that align closely with the job description.
• Keep this summary short and to the point . You don’t need to repeat your entire resume ; just remind them of your strongest points.

With my extensive experience in digital marketing and my proven track record in developing successful social media campaigns, I am confident in my ability to contribute effectively to your team.

Step 3. State your desire for an interview

Indicating in the cover letter closing that you look forward to discussing the role further shows that you are active and serious about the opportunity.

• Clearly express your interest in having a conversation about how you can benefit the company .
• Let them know you’re flexible and willing to accommodate their schedule for an interview.

I am eager to discuss how my skills and experiences align with the needs of your team in more detail. I am available at your earliest convenience for a meeting.

Step 4. Include a call to action

It is a direct way to prompt the employer to take the next step, which is typically contacting you for an interview . It provides clear instructions on how they can get in touch with you.

• When closing a cover letter, add your phone number and email address . Ensure these are correct and professional.
• Encourage them to reach out without sounding demanding .

Please feel free to contact me at (555) 123-4567 or via email at [email protected] to arrange a convenient time for us to discuss this vacancy further.

Step 5. Express appreciation

Thanking the reader in the cover letter closing paragraph shows good manners and professionalism. It demonstrates that you value their time and consideration.

• Offer sincere thanks, and convey your gratitude for the possibility to apply.
• A simple thank you is usually sufficient. Avoid overly effusive language .

Thank you for taking the time to review my application. I appreciate your consideration and look forward to the opportunity to speak with you.

Step 6. Close formally

The closing statement is your final sign-off. A professional ending helps to maintain the formal tone of the cover letter.

• Use traditional words like "Sincerely", "Best regards", or "Kind regards" . These are standard and professional.
• Leave space between the closing phrase and your typed name.

Sincerely, John Smith

Step 7. Include signature

A handwritten signature adds a personal touch and can make your cover letter feel more formal.

Create your professional Cover letter in 10 minutes for FREE

Cover letter ending examples

Here are ways to end a cover letter, customized to suit different industries.

1. Technology cover letter ending example

I am genuinely excited about the prospect of joining TechSol as a Software Developer . The opportunity to work on cutting-edge projects like AI-driven applications is something I am passionate about. My extensive experience with Python and machine learning algorithms, coupled with my strong problem-solving skills, make me eager to contribute to your team’s success. I would love the chance to further discuss how my background aligns with your needs. Please feel free to reach out to me at (555) 987-6543 or via email at [email protected] to schedule a conversation. Thank you for considering my application. I look forward to the possibility of contributing to TechSol and am excited about the future innovations we can achieve together. Best regards, Emily Jones

2. Healthcare cover letter ending example

I am very interested in the role of Clinical Nurse Specialist at HealthCare Partners. The chance to provide high-quality patient care and work within a team dedicated to advancing clinical practices deeply resonates with me I would appreciate the opportunity to discuss how my clinical skills and dedication can benefit your company. Please contact me at (555) 345-6789 or email me at [email protected] to arrange a meeting. Thank you for your time and consideration. I am eager to bring my expertise to HealthCare Partners and contribute to your mission of exceptional patient care. Sincerely, Robert Miller

3. Finance cover letter ending example

I am enthusiastic about the opportunity to join FinVol as a Financial Analyst . The prospect of leveraging my expertise in data analysis and market research to support your investment strategies is incredibly motivating. My background in financial modeling and risk assessment aligns well with the goals of your team. I look forward to the possibility of discussing how my skills can benefit FinVol. Please contact me at (555) 678-9012 or via email at [email protected] to schedule a discussion. Thank you for reviewing my application. I am excited about the chance to contribute to your team and help drive financial success. Kind regards, Sarah White

4. Marketing cover letter ending example

I am thrilled about the opportunity to join Creative Dynamics as a Marketing Manager . Your commitment to market engagement is impressive, and I am eager to contribute my expertise in campaign management to your team. My proven track record in increasing brand visibility and engagement aligns well with your needs. I would be delighted to discuss how my background and skills can contribute to Creative Dynamics. Feel free to reach out to me at (555) 456-7890 or email me at [email protected] to set up a meeting. Thank you for considering my application. I am excited about the prospect of bringing my creative ideas and strategic approach to your team. Sincerely, Mark Taylor

5. Education cover letter ending example

I am very excited about the opportunity to join Riverside High School as an English Teacher . The chance to inspire and engage students through literature and writing is something I am deeply passionate about. My experience in curriculum development and student-centered teaching approaches would enable me to contribute effectively to your educational goals. I look forward to the opportunity to discuss how my teaching philosophy and experiences align with the needs of Riverside High School. Please contact me at (555) 234-5678 or via email at [email protected] to arrange a time for us to speak. Thank you for your consideration. I am enthusiastic about the possibility of contributing to your school and supporting student achievement . Best regards, Anna Green

6. Retail cover letter ending example

I am excited about the possibility of joining City Mall as a Retail Manager . The opportunity to enhance customer experience and drive sales in a dynamic environment is something I am eager to take on. My extensive experience in retail management and customer service will enable me to contribute to your store’s success. I would appreciate the chance to discuss how my background and skills can benefit City Mall. Please feel free to reach out to me at (555) 789-0123 or via email at [email protected] to arrange a discussion. Thank you for considering my application. I am looking forward to the opportunity to make a positive impact on your team. Sincerely, Jake Smith

7. Engineering cover letter ending example

I am thrilled about the opportunity to join Apex as a Mechanical Engineer . The challenge of working on advanced engineering projects and contributing to innovative solutions aligns perfectly with my career goals. My background in mechanical design and project management positions me well to add value to your engineering team. I would be grateful for the opportunity to discuss how my expertise can support Apex’s projects. Please contact me at (555) 567-8901 or email me at [email protected] to schedule a meeting. Thank you for considering my application. I am eager to contribute to your team and help achieve your engineering objectives. Kind regards, Lisa Johnson

How to close a cover letter: conclusion

In conclusion, knowing how to end a cover letter is crucial in making a lasting impression and reinforcing your candidacy.

By closing with confidence and professionalism, ensure that your cover letter ends on a high note, enhancing your chances of moving forward in the hiring process. Remember, a well-crafted conclusion is not just a formality but a vital part of your job application that can significantly influence your candidacy.

Trevor Richfield

Career Coach & Professional Resume Writer

Trevor is a professional resume writer, career coach, and Nationally Certified Online Profile Expert (NCOPE) with well over 1,000 resumes under his belt. He emphasizes the importance of building an authentic professional brand you are proud to display to potential collaborators and employers. From recent graduates to executive leaders, Trevor has helped professionals land jobs at Fortune 500 companies and expand their own independent ventures.It's not only about results with Trevor, but about a continuous journey of professional and personal empowerment.

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Writing a covering letter

A covering letter highlights your relevant strengths and motivation for the job and organisation you are applying to, and markets you effectively by complementing your CV.

While there isn’t one way to write a covering letter there are some key things to consider to ensure you follow a logical structure and engage the employer in reading your letter. 

Top tips for success

Make sure that your letter is clear, informative and professional-looking, so that the recruiter will want to go on and read your CV.

• Keep to  one page
• If possible, address it to a  named person : just call the organisation and ask, if it's not clear elsewhere
• Set it out like a business letter, with  addresses and date at the top
• Check your  spelling and grammar
• Use the  same font  as your CV so that they look consistent
• Consider addressing gaps in your CV or other areas you think might need explaining, for example, a retaken year or a health problem. Try to be brief and positive and if in doubt book an appointment with a careers consultant
• Tailor your letter  to each application and try to highlight skills and experience that are relevant to that specific job and employer (it’s obvious it’s a generic letter if you just change the organisation name!)
• Give evidence for claims you make
• Try not to start every sentence with ‘I’
• Keep it  concise and focused  to encourage further reading of your letter and CV
• Be  professional  rather than overly humorous or informal 
• Sell yourself : don’t underplay your skills or make negative comments about yourself
• If you are sending your application by  email , attach the CV and covering letter rather than typing it into the email body. The format of an email can change drastically depending on the system used by the employer.

Write in clear, concise English with a professional yet conversational tone. While you will need to support your claims with evidence, try not to drown the reader with details and avoid jargon they may not understand.

The exact content will depend on you and the job or course but it should include the content outlined below. Remember, you can vary the order of information to suit your style of writing, but make sure it reads logically.

Introduction

Introduce yourself (subject, year and where are you are studying) and explain why you are writing. If you are making a speculative enquiry about the possibility of a job, be clear about the type of work or opportunity you are asking for. If you are responding to an advert, say where you saw it.

Why this role, why this employer

The covering letter is where you should explain your interest and enthusiasm for an organisation and role. Say what attracts you to the kind of work involved, based on your knowledge of the duties and likely satisfactions. This will demonstrate your understanding of the opportunity and your motivation.

Show you’ve done your research into the organisation. Mention what you have done to find out more, e.g. online research or speaking with their staff at careers events, and explain how your skills and interests match the organisation’s values and culture. If possible, back this up by referring to relevant activities where you have demonstrated these interests.

When describing what attracts you to the organisation, make it specific and original, rather than repeating facts stated on their website.  Note: If you could say the exact same things about a different organisation, then you have not been specific enough, and the employer will spot this.

Sometimes you won’t know who the employer is, e.g. if you are applying via a recruitment agency. In this case concentrate on the attractions of the role.

Why you are perfect for the job

Using the job description or person specification, describe your most relevant experiences as evidence of the employer’s requirements. This will help convince the employer you are the ideal candidate for this job. If there is no detailed job description, use careers information/job profiles which describe typical features of the work.

You can also use this careers information for a speculative application, as you can describe abilities and experience that you would expect them to be looking for given the nature of the opportunity that you are seeking.

While the CV is a brief summary of facts and your selling points, the covering letter is where you show exactly how and why you fit the opportunity and organisation you are applying to. So when describing your key examples don't repeat the information already in your CV. Instead, add more detail to make a stronger and compelling case.

Reiterate your enthusiasm to join the organisation and end with ‘I look forward to hearing from you’ or a similar statement. If appropriate, say when you are/are not available for interview. Ensure you sign off ‘Yours sincerely’ if writing to a named individual, and ‘Yours faithfully’ if you have not been able to find a named contact. Type your name, but also sign the letter if you are printing it out.

Dealing with 'difficult' issues / disclosing a disability

Covering letters also give you the chance to say more about any ‘difficult’ issues, for example weaker grades, lack of relevant experience, time gaps and health issues/disability. Use the letter to explain how you have coped with any setbacks and be sure to emphasise positive qualities that you have developed as a result, such as determination and persistence. Write positively about the experience, for example what you learnt from it, and what you have done to address the issue since then, if applicable.

If you have health-related issues or a disability, it is your decision whether to disclose this when writing your covering letter and there is  further advice on this topic . You may wish to discuss this with an adviser.

Sample covering letters and resources

We have a number of templates to help you write a covering letter and CV, but DO NOT just copy these. You need to use your judgment and create your own application, targeting it to the needs of the the job and employer. Make it personal so that it stands out from the crowd.

• CV with skills section and letter
• CV and letter
• CV with profile and letter
• CV and letter for mature student
• CV and letter for part-time work
• CV and letter for part-time work (two sides)
• CV and letter applying for science PhD

Active words for CVs and covering letters

Experience all t he benefits and services that come from being a Sheffield graduate.

How to end a cover letter

Your cover letter is your first impression when trying to land a job – so it’s important to get every part of it right. While it’s essential to focus on highlighting your skills and experience, remember that the ending is just as important as the beginning. 

This ending of  your cover letter is your chance to reinforce your enthusiasm for the position, restate your unique value, and leave a memorable impression. Just as the conclusion of a speech aims to resonate with the audience, knowing how to sign off a cover letter well can have a lasting impact on potential employers. 

Here is everything to know about ending your cover letter.

Why does the closing of the cover letter matter? 

How to finish a cover letter 

Cover letter conclusion examples 

Common mistakes to avoid when ending a cover letter

Why does the closing of the cover letter matter.

Your cover letter ending helps shape the hiring manager’s  overall impression of you . It’s your final pitch, so it should say something that sets you apart from other applicants. 

The closing paragraph reinforces your qualifications and reiterates your interest in the role. If there are multiple applicants for a role that have similar qualifications, how you sign off your cover letter can make you more memorable. A good closing should share enthusiasm, show your professionalism and give the reader a clear call to action that motivates them to  invite you for an interview .

How to finish a cover letter  

Knowing how to end a cover letter effectively is important in making a strong final impression and setting a positive tone that could tip the scales in your favour. This closing paragraph of a cover letter is your last opportunity to share your enthusiasm for the position and persuade the employer that you’re the right person for the job.

Express gratitude

Expressing gratitude to the reader for their time and consideration is an essential part of ending a cover letter. It’s polite to acknowledge the effort the hiring manager has put into reviewing your application, and to do so creates a positive connection, showing respect for the process and those involved. 

Reiterate your enthusiasm

In the closing of your cover letter, it's important to restate your eagerness to join the team and the company. This helps the hiring manager see your genuine interest in the job and that you fit in with the company’s values and goals. Mention specific aspects of the company or role that excite you, and express how keen you are to contribute. Showing a personal interest in the company leaves a strong final impression.

Call to action 

A compelling call to action in your cover letter’s closing paragraph should prompt the hiring manager to take the next step. A good call to action for a cover letter should invite them to contact you for an interview and potentially mention how and when you can be reached. Include a sentence like,  Feel free to contact me for an interview at your earliest convenience, I’m looking forward to discussing how I can contribute to your team

Professional closing salutation or valediction 

Choosing the right closing salutation (known as a valediction) in your  cover letter reinforces a professional tone. Here are a few examples.

Sincerely: this is one of the most widely used sign-offs and conveys professionalism and respect without being overly familiar.

Best regards:  slightly less formal than  Sincerely, but still professional, this closing works well when you have some prior interaction or connection with the recipient.

Kind regards: this is a warm yet professional closing salutation that is best used when you want to convey a friendly tone.

Respectfully: this is particularly suitable when applying to positions that require a high level of respect and formality, such as jobs in the legal or educational fields.

Thank you: this is a less formal valediction, and best used if you want to emphasise your gratitude, particularly if the interviewer has already given you considerable time (like in a preliminary interview).

Cover letter conclusion examples  

Closing a cover letter well can improve your chances of moving forward in the hiring process. Here are  three tailored examples of how to conclude a cover letter for different career stages: internship openings, entry-level positions and manager-level positions.

1. Internship openings

I am excited about the opportunity to intern with ABC Company, and am eager to bring my passion for digital marketing to your team. Thank you for considering my application and feel free to contact me at your earliest convenience to schedule an interview.

2. Entry-level positions

Thank you for considering my application, I’m keen to start a career with [company], having aspired to work at the company from a young age. I look forward to discussing my suitability in more detail during an interview.

3. Manager-Level Positions

I appreciate your time in reviewing my application for this role. With my extensive experience in similar positions, I am keen to take the next step and confident I can drive the success of the [name of team/department]. Please don’t hesitate to contact me at your convenience to schedule a discussion.

Your cover letter conclusion is important in making a lasting impression, so be aware that there are some common pitfalls to avoid. Here are some mistakes that can impact your cover letter sign off.

Generic closings

When penning your cover letter closing, avoid generic salutations such as  Best without any personal touch. Instead, try to personalise your closing to reflect the tone of your letter and the nature of the job you're applying for, referencing a detail about the company or the conversation you hope to have.

Informal language 

Maintaining a professional tone throughout your cover letter is essential, and this extends to the closing. Avoid informal language, including slang, contractions, or overly casual salutations like  Cheers . This can undermine the professional image you’re trying to present.

Grammatical errors and typos 

Proofread your cover letter’s closing paragraph to ensure it’s polished and free of errors. Typos or grammatical mistakes can leave a negative impression, suggesting a lack of attention to detail. Always double-check your closing, and consider having someone else review your letter as well.

Lack of enthusiasm 

The closing of your cover letter should show enthusiasm for the job opportunity. It’s a mistake to simply thank the reader without expressing your keen interest in the role. Make sure to share your excitement and that you look forward to potentially joining their team.

Unrealistic requests 

Avoid making unrealistic demands, such as insisting on an interview or proposing specific dates for one, which might make you seem inflexible. While it’s important to let them know your availability, you should allow the employer to take the initiative for the next steps. 

Including salary expectations

Discussing  salary expectations in your cover letter is generally not a good idea.  Salary negotiations are more appropriate for after an interview invitation, when you have a better understanding of the employer’s interest, the details of the role, and the full  employee benefits package .

Mentioning irrelevant Information

Keep the closing of your cover letter concise and focused on why you’re a good fit for the position. Avoid the temptation to ramble or include unnecessary personal details. This helps keep the reader’s attention on your qualifications and suitability for the role.

Redundant information 

Finally, avoid repeating information that you’ve already covered above. Instead, use the closing to highlight a particular skill or state your enthusiasm about the opportunity, adding a personal touch or a detail that connects to the company’s goals or culture. 

A strong and impactful closing to your cover letter is as important as the introduction and body. It’s your last chance to leave a positive impression, express gratitude, state your enthusiasm, and invite further discussion through a clear call to action.  A well-written cover letter ending can set you apart from other applicants, demonstrating your professionalism and keen interest in the role. 

How do you conclude a cover letter?

If you’re wondering how to close a cover letter effectively:

• Express gratitude for the reader’s time 
• Restate your interest in the position
• Include a call to action, inviting the employer to contact you for an interview 

This reinforces your enthusiasm and professional approach.

What’s the last thing you put on a cover letter?

The last thing you put on a cover letter is your professional closing salutation (valediction) such as  Sincerely  or  Best regards,  followed by your name. Ensure you leave space for a signature if you are submitting a hard copy.

What is an example of a cover letter conclusion?

An example of a cover letter conclusion might be: 

"Thank you for considering my application for the apprentice electrician position. I am enthusiastic about the opportunity to complete my training and launch my career with your company. Please don’t hesitate to contact me at your earliest convenience for an interview—I look forward to speaking with you.

Best regards, ⁠Name"

What are some generic closings I should avoid in my cover letter?

Avoid overly generic closings like  Yours truly,  or  Yours faithfully or closings that don’t show gratitude or include a call to action. These can seem impersonal and don’t convey any enthusiasm for the role or the company.

Is it okay to use contractions like “don’t” or “I’m” in my cover letter closing?

It’s generally recommended to avoid contractions in a cover letter to maintain a formal and professional tone throughout. Instead of contractions, use the full forms such as do not  and  I am.

Should I mention my salary expectations in the cover letter closing?

No, it’s not advisable to mention salary expectations in your cover letter unless specifically requested by the employer.  Salary discussions are more appropriate after an interview invitation.

How do you end a professional letter?

End a professional letter with a polite closing, such as  Sincerely, Respectfully, or  Kind regards,  followed by your name. This formal sign off helps maintain the professional tone of your letter.

How do you start and end a cover letter?

Start a cover letter with a polite greeting and an opening statement that conveys your enthusiasm for the job opening. End it with a professional closing that includes a thank you, a summary of your interest, and a call to action, followed by your signature and name.

How do you express enthusiasm in a cover letter?

Express enthusiasm in a cover letter by clearly stating your excitement about the role and the company. Use phrases like I am thrilled at the prospect of working with [company name] or  I am highly enthusiastic about contributing to your team, and provide specific reasons or aspects of the company or position that excite you.

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10 Resignation Letter Examples and How to Write Yours

Some tips on how to write a polite and positive resignation letter along with 10 examples.

Yogini Bende

Sep 07, 2024 • 13 min read

Table of Contents

Introduction, the importance of a well-written resignation letter, key elements of an effective resignation letter, types of resignation letters, 10 resignation letter examples for tech professionals, tips for writing and submitting your resignation letter.

In the dynamic world of technology and design, career transitions are common. Whether you're a software developer seeking new challenges, a UX designer ready for change, or an IT professional moving to a new opportunity, knowing how to write a professional resignation letter is crucial. This comprehensive guide provides tips and examples of polite and clear resignation letters tailored for tech professionals, helping you maintain positive relationships as you move forward in your career.

A thoughtful resignation letter serves multiple purposes and can significantly impact your professional future. Here's why it matters:

Official Documentation : It provides an official record of your intention to leave the company, serving as a formal notice to quit your job.

Maintaining Positive Relationships : The tech industry is surprisingly small, and a well-written letter helps preserve good relationships, which can be valuable for future networking.

Setting a Professional Tone : Your resignation letter sets the tone for your departure, whether it's a standard resignation, short notice resignation, or even an immediate resignation.

Demonstrating Professionalism : How you leave a job is just as important as how you perform in it. A well-crafted letter showcases your professionalism and maturity.

Facilitating a Smooth Transition : By clearly stating your end date and offering to help with the transition, you help your employer prepare for your departure.

Protecting Your Reputation : In the age of social media and interconnected professional networks, a professional resignation can protect and even enhance your reputation in the industry.

Providing Closure : A well-written letter can provide a sense of closure as you move on to your next opportunity, whether it's a new job, better opportunity, or a career change.

Opening Doors for Future Opportunities : A positive resignation letter keeps the door open for future employment, contracting work, or professional collaborations.

Showcasing Your Communication Skills : Your resignation letter is an opportunity to demonstrate your written communication skills, which are highly valued in technical roles.

Reflecting Company Culture : Your resignation letter can reflect your understanding and respect for the company culture, showing that you've been a good cultural fit.

An effective resignation letter should include:

• Clear Statement of Resignation : Begin with a clear phrase of resignation or resignation sentence.
• Last Day of Work : Specify your last day, whether it's a standard two-week notice, a 30-day notice, or an immediate resignation.
• Reason for Leaving : While not always necessary, you may include a brief reason for resignation if appropriate.
• Gratitude : Express thankfulness for the opportunities you've had.
• Transition Offer : Offer to help with the transition process.
• Future Contact : If desired, mention your willingness to stay in touch.
• Positive Note : End on a positive note, wishing the company continued success.

Depending on your situation, you might need to write different types of resignation letters:

• Standard Two-Week Notice : The most common type, giving your employer two weeks to prepare for your departure.
• Short Notice Resignation : When circumstances require you to leave sooner than the standard notice period.
• Immediate Resignation : For situations where you need to leave the job immediately.
• Better Opportunity Resignation : When leaving for a more promising position elsewhere.
• Relocation Resignation : If you're moving to a new location.
• Personal Reasons Resignation : When leaving due to personal circumstances.
• Retirement Resignation : For those leaving the workforce permanently.
• Internal Transfer Resignation : When moving to a new position within the same company.
• Contract End Resignation : For concluding a contract or temporary position.
• Return to School Resignation : When leaving to pursue further education.

1. Standard Developer Resignation

2. ux designer's better opportunity resignation, 3. data scientist's relocation resignation, 4. it manager's internal transfer resignation, 5. software engineer's immediate resignation, 6. product manager's career change resignation, 7. devops engineer's short notice resignation, 8. ai researcher's return to school resignation, 9. cybersecurity specialist's contract end resignation, 10. tech lead's retirement resignation.

• Be Clear and Direct : Start with a clear statement of resignation.
• Give Proper Notice : Adhere to your company's notice period policy when possible.
• Keep it Professional : Maintain a positive and professional tone throughout.
• Be Concise : Keep your letter brief and to the point.
• Offer to Help : Express willingness to assist with the transition.
• Express Gratitude : Thank your employer for the opportunities you've had.
• Proofread : Ensure your letter is free from errors.
• Deliver in Person : If possible, hand-deliver your letter to your manager.
• Follow Up with an Email : Send an email version for official records.
• Be Prepared for an Immediate Departure : Some companies may ask you to leave immediately, so be prepared for this possibility.

Writing a polite and clear resignation letter is an important step in your professional journey. It helps maintain positive relationships and leaves doors open for future opportunities. Remember to customize these templates to fit your specific situation and company culture.

As you embark on your new career adventure, you should explore exciting job opportunities in tech and design on Peerlist Jobs . You will find a wide range of positions for developers, designers, and other tech professionals, helping you find your next great role in the industry.

Whether you're a seasoned professional or just starting your career, a well-crafted resignation letter sets the tone for a positive transition. Use these examples and tips as a guide to create your own professional and courteous resignation letter, ensuring you leave your current role on the best possible terms as you move forward in your tech career.

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