examples of secretary cover letters

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Cover Letter Examples Secretary Cover Letter

Secretary Cover Letter Sample

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Secretary Resume & Related Cover Letters

Text format, how to write a secretary cover letter.

Don’t forget to use the right cover letter format so that it looks professional.

Secretary Cover Letter Template (Text Format)

FIRST AND LAST NAME

Email: [email protected]

Phone: (123) 456-7891

Address: Street, City, State

LinkedIn: linkedin.com/in/yourprofile

[Today’s Date]

[Hiring Manager’s Name] [1701 Company Address] [Company City, State, xxxxx] [(xxx) xxx-xxxx] [[email protected]]

Dear [Mr./Ms./Mx.] [Manager’s Name],

Please accept my enclosed application for the position of secretary at [Company Name]. Having read through your job description, I am certain that I would be a fantastic fit for your organization after my numerous accomplishments and nine years of secretarial experience.

At my current firm, Chai & Associates, I’m a valuable member of the team and an important pillar of organizational support. My responsibilities include maintaining partners’ schedules, keeping records, making travel arrangements, and managing office organization and general workflow from supporting staff members. I’m responsible for our firm’s “Go Green” initiative, where we have shifted from paper to digital in 85% of work and communication. Not only have my efforts been environmentally friendly, but they have also saved the firm roughly $4,500 in paper, ink, and supplies costs over the past two years.

Other notable experience and achievements include:

• Trained and managed all administrative staff over the past five years during firm expansion
• Maintained confidentiality of highly sensitive corporate and financial resources
• Managed all firm documentation and all administrative correspondence, as well as prepared bi-weekly reports for firm partners

My attached resume further illustrates my duties and accomplishments at Chai & Associates, as well as the totality of my nine years of experience at other companies and organizations.

I’d very much appreciate the chance to join [Company Name] and contribute to your future success. My skills and background make me a candidate capable of creating a stress-free and efficient office environment for executives and employees alike. Rest assured, I’ll meet and surpass expectations in this role. I am looking forward to hearing back from you, and I would jump at the opportunity for an interview. Thank you for your consideration.

[Your Name]

You’re highly organized and a pro at fulfilling day-to-day administration — exactly what employers seek in a fantastic secretary. But first, you need to showcase your secretarial expertise in an outstanding cover letter to ensure your job application catches the hiring manager’s attention.

Use these three tips to write an impressive secretary cover letter:

1. Highlight secretary skills

A strong secretary cover letter highlights your administrative experience, organizational skills, and a balance of hard and soft skills to show you can ensure efficient daily operations.

But because your job duties can vary depending on the industry, emphasize job-specific administrative skills in your cover letter to show you’re a great fit for the job. For example, if you’re applying to be a medical secretary, your cover letter should include technical skills such as familiarity with medical terminology and MEDITECH software.

In addition to your hard skills , showcase key secretary soft skills in your cover letter to demonstrate you’re a well-rounded candidate. For example, the ability to take initiative and attention to detail are vital in a busy office.

Here’s how to demonstrate these skills in your cover letter:

“During my time at XYZ Firm, I was responsible for leading our “Go Green” initiative where we shifted from paper to digital in 85% of work and communication.“

Here are important secretary skills to include in your cover letter:

• Time management skills
• Adaptability
• Communication skills
• Critical thinking
• Problem-solving
• Multitasking
• Prioritization
• Collaboration
• People skills
• Interpersonal skills
• Customer service skills
• Record keeping
• Google Drive and Microsoft Office (Word, Excel, and Outlook)
• Timekeeping software
• Accounting software ( Intuit QuickBooks and Sage 50 Accounting )
• Enterprise resource planning (ERP) software ( Microsoft Dynamics , SAP , and Oracle JD Edwards EnterpriseOne )
• Project management software ( Microsoft Project , Confluence , and Microsoft SharePoint )

2. Provide examples of your achievements (with numbers)

As a secretary, companies rely on your clerical expertise to ensure everything runs smoothly in the office. Instead of just saying what you can do, prove your value by quantifying your skills and experience as a secretary in your cover letter. To do so, provide examples of your greatest secretarial achievements and include hard numbers.

Here’s how to effectively use numbers in your secretary cover letter:

• Spearheaded the “Go Green” initiative, which reduced office paper use by 85% and saved roughly $47 K over 2 years
• Streamlined process for handling administrative correspondence, leading to a 25% efficiency increase
• Trained and supervised more than 25 administrative staff over the past 5 years during firm expansion

3. End with a convincing closing statement

Knowing how to end your cover letter in an attention-grabbing way will ensure your job application gets shortlisted. To do so, show employers you have not only the right skillset but also the passion to contribute to their organization’s success.

In your closing statement, restate your interest in the job, and emphasize how your skills and experience as a secretary will benefit their company.

Here’s how to write a convincing secretary closing statement:

• Express enthusiasm for the job opportunity. When hiring for a secretary, employers seek administrative professionals who are friendly and efficient. So you need to show them you have the skills and passion to keep up with their demands. For example, “I’d appreciate the chance to join XYZ Company and contribute to its future success.”
• Focus on how your skills and experience as a secretary will contribute to their current workflow. For example, “My skills and background make me a candidate capable of creating a stress-free and efficient office environment for executives and employees alike.”
• Include a call to action inviting the hiring manager to reach out for an interview
• Thank the hiring manager for taking the time to review your job application

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Secretary Cover Letter Examples and Templates for 2024

• Cover Letter Examples

How To Write a Secretary Cover Letter

• Cover Letter Text Examples

To generate traction during the job search, build an accomplishment-driven secretary cover letter demonstrating your communication and administrative skill sets. Show potential employers how you can help refine office operations, improve scheduling processes, and coordinate client communications effectively. Our guide includes cover letter examples and expert tips to help capture your experience and land your next job interview.

Secretary Cover Letter Templates and Examples

• Entry-Level
• Senior-Level

Writing a great secretary cover letter requires a creative approach that differs from many other types of positions. This is because your day-to-day administrative duties might not always seem like genuine achievements. That said, your contributions are vital to daily operations, and it’s important to emphasize the true value you bring to your teams and organizations. Below, we’ll provide guidance to help you capture the most compelling aspects of your professional experience in your secretary cover letter:

1. Contact information and salutation

List all essential contact information at the top of your secretary cover letter, including your name, phone number, email, and LinkedIn URL. Greet the hiring manager by name — Mr. or Ms. [Last Name]. If you can’t find the hiring manager’s name, use a variation of “Dear Hiring Manager.” This shows you’ve taken the time to research the company before applying and demonstrates your genuine enthusiasm for the opportunity.

2. Introduction

Lead your secretary cover letter with a strong introduction to convey your interest in the job and grab the attention of the hiring manager. Build your paragraph around one of your most impressive career achievements, preferably backed by an eye-catching number or metric. Be sure to highlight your expertise in administrative support, client communications, and calendar management, skills especially important for secretarial roles.

In the example below, the applicant highlights the impact of their administrative support on a doctor’s office. Showcasing hard data in a similar manner is a great way to bolster the impact of your achievements on your secretary cover letter.

I’m interested in applying for the medical secretary position with Miami Cancer Institute. During my time with Ormond Beach Oncology Associates, I coordinated with physicians, nurses, and office personnel to enhance patient flow, resulting in a 20% reduction in wait times and a 92% patient satisfaction rating. I can achieve similar results for your organization in this role.

3. Body paragraphs

In the body paragraphs of your secretary cover letter, highlight your qualifications and career achievements as a secretary. Start by mentioning something specific about the company’s culture, reputation, or mission statement and why you’re enthusiastic about the opportunity. Feature tangible examples of the value you bring as a secretary and administrative professional, emphasizing quantifiable results. Consider adding a list of bullet points to break up the text on the page and improve the readability of your document.

Notice how the candidate below leverages their administrative experience within the health care field. Clinical environments are often fast-paced and high-stress, and yet the secretary has consistently found ways to improve operational efficiency and patient satisfaction throughout their career. Emphasizing your proven track record of success is essential for building a stand-out secretary cover letter.

As a seasoned administrator with 12 years of experience providing efficient secretarial support in hospitals, I am drawn to OrthoBoston’s reputation for exceptional patient care. I would relish using my skills and experience to ensure seamless treatment pathways for your service users. Some of my recent achievements include:

• Streamlined the post-meeting administrative process to ensure swift follow-up on assignments, contributing to a departmental productivity increase of 26% in 2023
• Trained five new hires and identified opportunities to enhance performance and service quality, which supported a 10% increase in patient satisfaction
• Implemented a new patient scheduling system that freed up an average of five appointments per practitioner per week

4. Secretary skills and qualifications

Rather than simply listing key skills on your secretary cover letter, tactically incorporate keywords from the job posting into your paragraphs. Feature examples of you utilizing various administrative skill sets in professional business environments. Below, we’ve gathered a wide range of potential skills you can add to your secretary cover letter:

5. Closing section

The conclusion of your secretary cover letter should feature a call to action (CTA) that encourages the hiring manager to bring you in for an interview. This displays your confidence and genuine enthusiasm for the opportunity. Be sure to thank the hiring manager for their time and consideration in the last sentence of the paragraph.

I look forward to scheduling an interview to tell you more about how my background as a medical secretary can help further enhance patient-care delivery at Miami Cancer Institute. Feel free to contact me via phone or email for any additional questions you may have on my background. Thank you for your time and consideration.

Best regards,

Aliya Jackson

Secretary Cover Letter Tips

1. feature your expertise in administrative support.

Secretarial positions require strong organizational and administrative skill sets. As you craft your cover letter, call out these qualifications using specific instances from your work history. In the example below, the candidate demonstrates their ability to manage calendars, correspondence, and documentation for a premier law firm. This helps to convey how their experience can help refine operations for potential employers:

• Provided administrative support to legal teams, drafted correspondence, coordinated client communications, managed calendars, and organized physical and electronic files to support multi-million dollar legal cases
• Maintained client and firm files, coordinated conference room meetings, purchased office supplies, and oversaw invoicing procedures
• Managed attorney calendars, scheduled client appointments, and verified court dates

2. Highlight your communication and client relations skills

As a secretary, you’ll be responsible for fielding inquiries and managing client communications on a daily basis. Hiring managers want to see how you’ve leveraged these skills throughout your career. In the example below, the applicant highlights their background interfacing with patients suffering from debilitating and life-threatening conditions, especially valuable when applying for secretarial positions in health care:

Miami Cancer Institute’s reputation for its comprehensive clinical standards is what excites me about this opportunity. Throughout my career as medical secretary, I’ve communicated with empathy and compassion while interfacing with patients suffering from debilitating and life-threatening health conditions. I can help your team continue to improve the patient experience based on my previous achievements:

3. Align your cover letter with the job description

Tailoring your cover letter towards individual job descriptions is the best way to maximize your chances of landing the interview. In addition to mentioning specifics about the organization’s reputation or culture, convey how your industry knowledge and experience make you a good fit for the role. Below, the candidate emphasizes their background working in the legal field, which sends a clear message they can adapt to the needs of prospective law firms:

Richardson and Stone Legal Associates’ reputation as a leading personal injury firm draws me to apply for this opportunity. During my time with Haden Law Group, I fielded inquiries from potential clients, drafted correspondence, and liaised with clients, defense counsel, and courtrooms. I can support legal operations for your firm based on my career achievements:

Secretary Text-Only Cover Letter Templates and Examples

Aliya Jackson Secretary | [email protected] | (123) 456-7890 | Miami, FL 12345 | LinkedIn

January 1, 2024

Pat Martin Senior Hiring Manager Miami Cancer Institute (987) 654-3210 patmartin@miamicancerinstitute,org

Dear Pat Martin:

Miami Cancer Institute’s reputation for its comprehensive clinical standards is what excites me about this opportunity . Throughout my career as a medical secretary, I’ve communicated with empathy and compassion while interfacing with patients suffering from debilitating and life-threatening health conditions. I can help your team continue to improve the patient experience based on my previous achievements:

• Fielded phone inquiries for new and existing patients, managed appointment scheduling, conducted new patient orientations, and handled electronic medical records
• Managed physician calendars, resolved scheduling conflicts, interfaced with diverse patient populations, and contributed to an organization-wide 92% patient satisfaction score
• Conducted patient scheduling, registration, and data entry for a medical office with over 250 patients, updated health records, and ensured compliance with HIPAA

Allison Rosenberg Secretary | [email protected] | (123) 456-7890 | San Diego, CA 12345 | LinkedIn

Hector Santos Senior Hiring Manager Richardson and Stone Legal Associates (987) 654-3210 [email protected]

Dear Mr. Santos:

I’m reaching out to apply for the secretary position with Richardson and Stone Legal Associates that I found on LinkedIn. As you can see from my resume, I have over five years of secretarial experience in established law firms. My expertise in administrative support and calendar management would be a strong asset to your team in this role.

Richardson and Stone Legal Associates’ reputation as a leading personal injury firm is what draws me to apply for this opportunity. At Haden Law Group, I fielded inquiries from potential clients, drafted correspondence, and liaised with clients, defense counsel, and courtrooms. I can support legal operations for your firm based on my career achievements:

I’d like to set up an interview to discuss how my experience as a secretary and legal assistant can provide value to your law firm. Feel free to contact me via phone or email at your convenience. I appreciate your time and consideration.

Allison Rosenberg

Kevin Morrison Secretary | [email protected] | (123) 456-7890 | Boston, MA 12345 | LinkedIn

Lori Taylor Senior Hiring Manager OrthoBoston (987) 654-3210 [email protected]

Dear Ms. Taylor,

During my time as the secretary for Providence Orthopedics, I overhauled my department’s data gathering protocols to successfully reduce pre-surgical file omissions by 98%. This project significantly improved the availability of crucial medical information and saved over 15 work hours per week. I look forward to leveraging my outstanding organizational skills as the pre-admissions department secretary at OrthoBoston.

As a seasoned administrator with 12 years of experience providing efficient secretarial support in hospitals, I am drawn to OrthoBoston’s reputation for exceptional patient care. I would relish utilizing my skills and experience to ensure seamless treatment pathways for your service users. Some of my recent achievements include:

I look forward to speaking with you further about how my secretarial experience within the health care field can help your organization continue to deliver exceptional patient care. You may contact me via phone or email at your convenience. Thank you for your time and consideration.

Kevin Morrison

Secretary Cover Letter FAQs

Why should i submit a secretary cover letter -.

Although most job applications won’t require a cover letter for secretary positions, including one is a great way to showcase your written communication skills and make a strong first impression on the reader. Because most candidates won’t be submitting a cover letter, taking the time to craft a customized document may actually help differentiate you from the competition during the job search.

How do I make my secretary cover letter stand out? -

To maximize the value of your cover letter, provide unique insights into who you are as a professional using more personalized language in comparison to the resume. Convey your story using key examples from your professional history. This will help send a clear message that you have the necessary qualifications for the role and that you’re a good fit for the company’s culture.

How long should my cover letter be? -

In most situations, a concise yet compelling cover letter will be more beneficial to your job application. Limit your cover letter to three or four paragraphs, keeping the reader’s focus on your most notable accomplishments. Secretary job descriptions are often generic, and omitting bland details will only make your document stronger.

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Frank Hackett

Certified Professional Resume Writer (CPRW)

Frank Hackett is a professional resume writer and career consultant with over eight years of experience. As the lead editor at a boutique career consulting firm, Frank developed an innovative approach to resume writing that empowers job seekers to tell their professional stories. His approach involves creating accomplishment-driven documents that balance keyword optimization with personal branding. Frank is a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers and Career Coaches (PAWRCC).

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Secretary cover letter example

Take a letter! Historically, one of a secretary’s most basic functions has been to turn a supervisor’s sometimes jumbled thoughts into a well-written, properly formatted letter. 

So when seeking a secretarial job, it should be right up your alley to write an effective, persuasive and professional secretary's cover letter to accompany your resume. And as we’ll see in this guide, it will greatly increase your chances of landing the job if you do so.

Resume.io is an expert source of advice and support for every cover letter preparation step. We’ve developed a wide selection of occupation-specific writing guides and free cover letter examples , plus field-tested templates and builder tools to help you create both resumes and cover letters. Our blog information covers the gamut of job search topics, from practical document formatting tips to thank-you letter writing

Here’s what we’ll discuss in this writing guide, backed by a secretary cover letter example: 

• The changing role and job outlook for secretaries
• Why a cover letter is crucial for a secretary
• Format for structuring a secretary's cover letter
• How to achieve the goal of each cover letter part: header, greeting, introduction, body and conclusion
• Design and formatting of a secretary cover letter
• Writing psychology: tips for a convincing cover letter
• Common mistakes you need to avoid.

In recent decades, the word “secretary” has fallen out of favor somewhat, replaced with terms like “administrative assistant.” But many of the duties remain the same, including handling correspondence, filing, bookkeeping, scheduling and answering phones. 

The bad news is, a 7% decline in the job outlook for secretaries and administrative assistants is projected from 2020 through 2030 in the U.S., according to the Bureau of Labor Statistics . 

This is due in part to advances in technology that enable executives to prepare their own documents without any help. In 1970, for example, it would have seemed strange for a CEO to type his own letters, but today it would be odd to find a CEO who doesn’t send his own emails. 

Employment projections for secretaries and administrative assistants in the U.S., 2020-30, according to the BLS:

Source: https://www.bls.gov/ooh/office-and-administrative-support/secretaries-and-administrative-assistants.htm#tab-6

What the coming job squeeze means to you is that you need an outstanding job application to compete for a shrinking number of jobs. And that means you’ll need an excellent resume and cover letter. 

Take a moment to review the resume guides already prepared by resume.io for executive assistants and legal assistants . It’s helpful to have your resume done before writing your cover letter, because they’ll need a similar design, and the content of your resume can help you determine what to say in your cover letter.

Here’s what this guide will discuss:

• How a secretary’s cover letter should be structured
• How a secretary’s cover letter should be formatted
• Tips for writing a convincing cover letter

Here is exactly how you can write a cover letter that will stand out from the crowd, and help you land that interview.

For more ideas and inspiration, check out these cover letter writing guides and examples in the related administrative category:

• Customer Service Representative cover letter sample
• Administrative Assistant cover letter sample
• Receptionist cover letter sample
• Office Administrator cover letter sample
• Office Assistant cover letter sample
• Office Manager cover letter sample
• Personal Assistant cover letter sample
• Administrative Officer cover letter sample
• Call Center cover letter sample
• Administrative cover letter sample
• Front Desk Receptionist cover letter sample
• Virtual Assistant cover letter sample

A cover letter is an introduction, a handshake from afar, an attempt to establish a personal connection to a hiring manager. It’s also a matter of simple etiquette — you are asking for a job, so you need to ask . 

A resume is a somewhat stark and impersonal listing of your job experience, qualifications and skills. A resume isn’t addressed to anyone, and it doesn’t address the specific needs of a potential employer. 

But a cover letter offers the opportunity to showcase your personality, enthusiasm and likability. Nobody wants to work with someone they don’t like, so use your cover letter to demonstrate that you are an upbeat, positive professional.

Surveys of hiring managers have found that one of the top reasons resumes are rejected is because they were sent without a cover letter. 

A few employers sometimes request that you send a resume only. But unless you’re specifically asked otherwise, always include a cover letter with a resume.

Best format for a secretary’s cover letter

A cover letter should almost always be a maximum of one page, or some 400 words. And it should follow a defined structure that includes the following:

• Greeting / salutation
• Introduction
• Conclusion / call to action

Dear Mrs. Dayton,

Having worked as a personal assistant and secretary for five years, I am looking for my next challenging role. My previous secretarial work at two tech companies has given me the best possible foundation to assist you.

I am a digital native and passionate about utilising the latest AI advances to make my work more efficient. I adopted a mobile-first strategy with my previous boss, allowing us to keep informed and updated on the go. My job is to take every opportunity to make their life easier.

Leading the digital revolution within my organization, I reduced paperwork by 95% and improved the effectiveness of both audit results and business analysis projects, with an annual cost saving of $25-30k.

My time management skills are top-notch, arranging 30+ meetings and lunches every week, with up to 50 attendees per event. I am a big believer in developing personal relationships with everyone involved – you need them to be opening your emails.

I use my initiative to overcome problems and communicate with others where possible to find solutions independently. I will not come running to my boss for help unless I really need it.

The stresses of modern business mean that a secretary should be able to offer psychological support to their boss as well as operational support. I view my role as an emotional cheerleader as well as a reliable organizer. I am thoughtful, patient, and astute.

I would value the chance of an interview to explore whether there might be a fit. Your marketing manager Harris Jones suggested that I should get in touch.

Dara Spencer

Here’s what each of these components should contain:

Cover letter header

In the old days, companies would order reams of fine paper that were blank except for a letterhead — a space at the top containing the company’s name, address, phone number and perhaps a color logo. A secretary would take one of these pages, roll it into a typewriter and get busy writing a letter.

Today that letterhead is known in electronic correspondence as a header, and for an individual seeking a job it should include your name, occupation, address, phone number and email. 

The main purpose of a header is to let a prospective employer know how to contact you if they want to. But it has an important secondary purpose — to give your letter some visual flair. 

You DON’T want to write the body of your letter in purple text, but you CAN include a light splash of color somewhere in your header. You can be a bit creative here in your use of typography, layout and white space, and it should make your letter look better overall.

Including your complete home address at the beginning of your cover letter is unnecessary and can potentially raise data protection concerns. It is advisable to share your address only when you have reached the job offer stage. Additionally, the inclusion of an inside address is outdated and takes up valuable space in your cover letter, making it less effective.

To get an idea of what good headers look like, take a spin through the free cover letter templates at resume.io. You can take these designs and make any of them your own.

Align document styles

Your resume and cover letter should be a matching set, designed to be paired, and that means you should use the same fonts, font sizes and formatting styles in both. 

The headers on both should be similar if not identical, making it obvious that they came from the same person at the same time. If you’re blowing the dust off a two-year-old resume and mailing it with a new cover letter that uses totally different fonts and styles, that’s not going to work well.

Goal of the cover letter header: Distinguish yourself from other job applicants by showing a visual flair and regard for detail and high quality.

Cover letter greeting / salutation

“Dear Mr. [X],” “Dear Ms. [Y],” or “Dear Dr. [Z]” are all appropriate ways to write the greeting of your cover letter, also known as a salutation. In a proper business letter, the greeting is generally followed by a colon rather than a comma.

The era of email has relaxed these rules somewhat, so that nowadays “Greetings” or even “Hello” are sometimes substituted for “Dear.” But it’s a bit risky to mess with success, and you want to avoid being too informal in a letter asking for a job.

If you happen to know the person you’re writing to, it may be perfectly acceptable to address that individual by first name. But bear in mind that hiring decisions are often made by multiple people, so think about this entire group in writing your letter.

You should always try to address your cover letter to a named individual, even if no name is specified in the job listing that got your attention. 

People like to read their own names, and it shows both attention to detail and respect if you’ve gone to the trouble of finding out who makes the hiring decisions at the company where you want to work. 

A reasonable amount of research through Google, social media or the employer’s website should give you some information (if you’re an introverted person - sometimes even a call to the company itself). However, it’s vitally important to stay within the boundaries of propriety and common sense. You never know what company policies are regarding privacy.

If in doubt - use more generic but equally friendly phrases like “Dear <Company Name> Hiring Team” or  “Dear <Company Name> Team”.

Goal of the cover letter greeting: Set a professional, but friendly, tone by making a direct personal connection with the employer, using the recipient’s name if possible.

Cover letter introduction

Your first paragraph should start the engine of your letter with a “Vroom!” Using provocative, lively language, you want to identify the job you’re seeking and suggest why you would be a great candidate to fill it. 

Pay close attention to your tone of voice, which should be energetic and confident, but never arrogant or too familiar. Use bold and informative statements about yourself and the reason you’re applying for this job.

Goal of the cover letter introduction: Pique the interest of hiring managers with a confident, energetic preview of your qualifications that motivates further reading.

Cover letter body

The central two or three paragraphs of your cover letter must make the case as to why you are an excellent candidate to fill this job. 

The body of your letter should emphasize your work experience, education, special skills and any other qualifications worth mentioning.  

In discussing your past experience, try to be as specific as possible, using facts and figures where appropriate. Don’t just say where you worked and when, but describe your primary achievements on the job. 

Try to include at least one short little story about some challenge you faced in a past job, what action you took and how you achieved a satisfactory resolution.

Also, if you’ve done your homework on the employer you’re targeting, it can be really helpful to discuss specific challenges that you know this employer faces, and to suggest how your contributions could help address these issues.

Aim of the cover letter body: Highlight your most relevant achievements in relatable terms that translate to potential benefits for this employer.

Cover letter conclusion and call to action

Close on a positive, enthusiastic note that contains some kind of “call to action.” Declare that you would be delighted to come in for an interview, or perhaps even ask if you could call within the next couple of weeks to follow up. 

Plant the thought in your correspondent’s head that s/he should take some action as a result of your letter and not just lay it aside. Let that person know that you are not just randomly sending out resumes, but that you’re really interested in this job in particular and you’re confident you would be an excellent candidate.

Goal of the cover letter conclusion: End on a positive, self-assured note with a call to action that ideally results in an interview.

Cover letter sign-off

Finish with “Sincerely,” “All my best,” or a similar phrase, insert a space below that, and type your name. If you like, you can insert a digital signature here, though in electronic correspondence this is not considered necessary.

The best start to a great cover letter is a professionally designed template where all the formatting is done for you. Review sample cover letter templates in four style categories: simple , modern , professional and creative . Choose the one you like best, and fill in your own information using our cover letter builder tool.

You’ll be building on a foundation of success with a format that’s been proven to work by actual recruiters!

Writing psychology: how to write a persuasive cover letter

A cover letter is formal business correspondence, but that doesn’t mean it shouldn’t be personal. Always remember that you’re writing to a real person, and your letter should sound like it was written by a real person too — not a robot. 

Your letter is a personal appeal in which you’re asking another human being for a job. So you want to try to get inside that person’s head a bit.

If you were on the receiving end of this letter, would you want to meet the person who wrote it? Would you want to work with that person for years to come?

Are there any turnoffs in your letter? Does it ever cross a line from confident competence into arrogance? Does it ever sound like you feel entitled to this job?

It’s crucial to find the right tone of voice, taking into account your position relative to that of the person to whom you’re writing. 

You also want to look at the kind of language used by the firm you’re targeting on its website and elsewhere. Whether it’s highly formal or disarmingly casual, the tone the employer uses in its communications with the public should serve as a guide to the kind of tone you should use in your letter.

You need to make sure that you’ve mentioned all of your most impressive accomplishments, and left out anything that isn’t a great selling point. You can only say so much in a one-page letter, and you need to make every word count.

Mistakes to avoid in writing a cover letter

Here are some of the common errors to avoid in writing a cover letter:

• Typos, misspellings and other English mistakes: You cannot afford to make any mistakes. Nobody wants to hire a secretary who can’t write a one-page letter without typos, misspellings, bad grammar or punctuation mistakes.
• One size fits all: Every cover letter should be unique and targeted to a specific employer. You can’t just send the same letter to 50 prospective employers and expect all of them to take you seriously.
• Clichés, HR-speak and fluff: Are you a “team-oriented” “self-starter” who “thinks outside the box”? Well, then 1985 just called, and it wants its clichés back. Lazy, hackneyed phrases borrowed from elsewhere will demonstrate that you lack originality and are just recycling a bunch of “fluff” — fancy language that doesn’t mean anything.
• Structural and formatting errors: If you’ve ignored the basic components of what a cover letter should contain and how it should be formatted, how are you going to convince anyone that you’d be a good secretary?

Key takeaways for a secretary cover letter

• Secretary jobs are expected to decline by 7% in the next decade, at least in the United States, so to stay ahead of the pack in a competitive field, you need a superior cover letter and resume.
• Sending a cover letter is not only a common courtesy when seeking a job, but it’s a demonstration of your ability to do the job well.
• A cover letter that looks terrible because it ignores basic formatting standards could be an instant disqualifier — before the hiring manager reads the first word.
• Put yourself in the shoes of the person you’re writing to, and write a letter that would make that person want to hire you.
• Avoid common mistakes in writing and formatting —in fact, avoid any mistake whatsoever.

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Secretary Cover Letter Example

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You should start your Secretary cover letter by addressing the hiring manager directly, if their name is available. If not, use a professional greeting like "Dear Hiring Manager". Then, introduce yourself and state the position you're applying for. Make sure to express your enthusiasm for the role and briefly mention how your skills and experience make you a strong candidate. For example, "I am excited to apply for the Secretary position at your company. With my 5 years of experience in administrative roles and exceptional organizational skills, I am confident I can contribute effectively to your team." This sets a positive tone and immediately highlights your suitability for the role.

The best way for Secretaries to end a cover letter is by expressing gratitude for the reader's time and consideration, reiterating their interest in the role, and inviting further discussion. For example, "Thank you for considering my application. I am very interested in the Secretary position and believe my skills and experience make me a strong candidate. I look forward to the possibility of discussing my application with you further." This ending is professional, courteous, and shows enthusiasm for the role. It's also important to end with a formal closing such as "Sincerely" or "Best Regards," followed by your name. Remember, a cover letter is your chance to make a good first impression, so ensure it's well-written, concise, and free of errors.

Secretaries should include the following elements in their cover letter: 1. Contact Information: Your name, address, phone number, and email address should be at the top of the cover letter. If you're sending an email cover letter, this information can be included in your email signature. 2. Salutation: Address the hiring manager directly if you know their name. If not, use a general salutation like "Dear Hiring Manager." 3. Introduction: Start by introducing yourself and stating the position you're applying for. Mention where you found the job posting. 4. Relevant Skills and Experience: Highlight your skills and experiences that are directly relevant to the secretary position. This could include experience in office administration, proficiency in office software, excellent communication skills, and ability to manage multiple tasks or projects at once. 5. Achievements: Mention any achievements or accomplishments from your previous roles that demonstrate your ability to perform the job effectively. For example, if you implemented a new filing system that increased efficiency, or if you were praised for your exceptional customer service skills. 6. Knowledge about the Company: Show that you've done your research about the company and express why you're interested in working there. This shows your enthusiasm and commitment. 7. Closing: In your closing paragraph, thank the hiring manager for considering your application. Express your interest in discussing your qualifications further in an interview. 8. Signature: End with a professional closing like "Sincerely" or "Best regards," followed by your name. Remember, your cover letter should complement your resume, not duplicate it. It's your chance to tell a story about your experiences and skills, and to show your personality. Always proofread your cover letter before sending it to avoid any typos or errors.

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5 Secretary Cover Letter Examples That Worked in 2024 

• Secretary Cover Letter
• Secretary Cover Letters by Role
• Write Your Secretary Cover Letter

Secretaries are pivotal in keeping the wheels of an organization running smoothly. You’re the backbone of daily operations, performing diverse tasks, from managing appointments and coordinating meetings to handling important documents and maintaining efficient communication. 

While you excel at organizational tasks and anticipating the needs of your colleagues, emphasizing the impact of those skills when writing a cover letter and complementary secretary resume can be a little tricky. 

No need to worry, though—we’re here to guide you through the process with our expert-written secretary cover letter examples . Coupled with our cover letter generator , it’s time to get you a new job!

Secretary Cover Letter Example

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Why this cover letter works

• Here, spotlight the responsibilities handled (cue organizing 281+ meetings), job skills and tools applied (Planning and Google calendar), the quantified impact generated (cue 13% improvement in team productivity), and possibly lessons learned.

Level up your cover letter game

Relax! We’ll do the heavy lifting to write your cover letter in seconds.

 School Secretary Cover Letter Example

• Watch out before sending lopsided cover letters as it can tank your chances of landing your ideal job. Create a mental checklist to ensure you’re sticking to all the key factors that go into building a winning cover letter. Stand out by attaching your recommendation letters to show you’ve got more than the required skills.

Medical Secretary Cover Letter Example

• Take a look at how James’s medical secretary cover letter goes over and beyond the usual by spotlighting accomplishments and skills relevant to the job’s requirements. See how talking about software such as Cerner, Excel, QuickBooks, and Kareo showcases the candidate’s expertise in using top-notch technology.

 Legal Secretary Cover Letter Example

• From there, clearly and concisely detail your professional experiences , emphasizing the skills in legal document preparation and legal research and achievements such as 12% decrease in case errors and a 19% surge in case preparation speed. Then, conclude by underscoring your eagerness to add value to the hiring company.

Administrative Secretary Cover Letter Example

• So, if you received recognition for, let’s say, data entry speed and accuracy, you wouldn’t want to keep that win hidden. Spotlighting it to validate your past success and illustrate your capacity to foster success in the new role.

Related cover letter examples

• Secretary resume
• Virtual assistant
• Office assistant
• Personal assistant
• Executive assistant

How to Craft a Compelling Secretary Cover Letter

To prove that you’re the right fit for the job, your cover letter should reflect your thoroughness and dedication. Start by thoroughly examining the job listing, paying attention to key requirements and responsibilities, and then addressing as many as you can in your cover letter. 

For instance, if the role involves managing appointments and ensuring efficient communication, highlight your impeccable scheduling skills and proficiency in maintaining effective office correspondence. Demonstrating how your qualifications align with the role’s unique demands will grab the employer’s attention and increase your chances of landing the job. 

How to start things the right way

To start your cover letter on the right foot, begin with a personalized greeting that addresses the hiring manager or HR representative by name. Research the company, explore its website, or even make a polite inquiry to find the name. If all else fails, a simple “Dear Hiring Manager” will still get the job done.

Next, show your genuine interest in the company and the role by highlighting how your job skills and dedication align with its needs. Mention your knack for efficient office management and your commitment to keeping your work as effective as possible. 

Let’s take a look at what not to do. This example doesn’t convey why the candidate is the right fit or what they bring to the table, leaving the employer without much reason to keep reading.

I saw that you were looking for a secretary. I want to apply for the job and that is why I am emailing you.

Now check out this next example. It may seem pretty full-on, but that’s exactly what you need. There’s no doubt that this person wants that job and has done the research necessary to land it.

Passionate!

A profound respect for the academic world merged with a compelling mastery of administrative skills like Microsoft Office Suite, transcription, database management, and more, kindles my unwavering motivation to contribute to a more enriched academic experience at Colorado College. The opportunity to employ my keen eye for details and software proficiency in the pursuit of overcoming administrative challenges at a prestigious institution like yours is one I approach with avid interest and anticipation.

How to impress with the body paragraphs

The body paragraphs of your cover letter serve to build upon the compelling opening you’ve crafted. In these two or three paragraphs, you should delve into your professional journey, highlighting your most significant accomplishments.

Discuss achievements like efficiently managing office communications, scheduling, and record-keeping. Share success stories of how you flawlessly organized appointments, maintained impeccable records, and ensured the precision of data and documentation. 

Back up these achievements with quantifiable metrics, such as the number of appointments scheduled daily or how your efficient record-keeping improved data retrieval times and reduced patient or client wait times.

By addressing specific job skills and work experiences requested in the listing, you show that you’re a perfect fit for the role, making your application all the more captivating and convincing.

Show off your impact!

At Dickson Wright, I harnessed my enthusiasm for legal document preparation to create transformative changes. Leveraging an advanced document template system helped streamline the processes by a remarkable 13%.

Closing off with style

The closing paragraph is your last opportunity to reaffirm your alignment with the company’s values and express your enthusiasm for the role. One nifty tactic is to mention something specific from the company’s website or the job description to show you’ve done your research.

Reiterate why you’re the perfect fit for the role by highlighting your relevant qualifications and experience. Mention how you aim to contribute, such as using your extensive experience in maintaining organized office systems to achieve perfect operational efficiency.

Conclude the letter by expressing gratitude, and then sign off respectfully with a simple, “Sincerely, [Your Name].”

Here’s one thing you should never do—it’s not appropriate to mention potential scheduling conflicts in a cover letter, as it detracts from the professionalism and focus of the application.

Don’t do this!

I’m looking forward to working with you. Keep in mind that I can’t work later than 4 pm for personal reasons.

Focus, instead, on selling your passion and skills. Even if you have things to negotiate later, focus on impressing recruiters with a closer like the one below.

A sure success!

Nestled within these thrilling experiences lies my keen potential to invigorate Colorado College with my administrative prowess. I look forward to further dialogue about how my fusion of passion and skills can foster efficient and effective practices within your esteemed institution. Thank you for your valuable time and consideration.

Tailor your tone to match the company’s culture and the job description . If the company is known for its formal atmosphere, maintain a professional tone. If it has a more relaxed culture, you can adopt a slightly informal tone while remaining respectful. Make sure to keep your cover letter free from typos and errors, as a secretary is often expected to edit and write various documents.

You might want to include references from your past workplace, proving your ability to run a successful office. However, if the job description doesn’t require it, it shouldn’t be necessary.

Yes, it’s a good idea to mention any relevant software or technology skills , especially if the job listing specifies certain tools. Highlight your proficiency in applications such as Microsoft Office, Google Workspace, or any industry-specific software that might be relevant to the secretary role.

• Career Blog

Secretary Cover Letter: 5 Examples & Writing Tips

Your cover letter is your opportunity to showcase your skills and qualifications to potential employers and convince them why you are the best fit for the role.

In this article, we will provide you with five examples and writing tips for creating an effective Secretary Cover Letter. We will cover the key elements that should be included in your cover letter, such as your relevant experience, education, and skills, and how to tailor your language to the specific requirements of the job.

We will also discuss the importance of using proper formatting and structure in your cover letter, and how to make it visually appealing and professional. By the end of this article, you will have a better understanding of how to create a compelling Secretary Cover Letter that will grab the attention of potential employers and increase your chances of landing an interview.

So, whether you’re a seasoned professional looking for a new challenge or a recent graduate seeking your first job, our tips and examples will help you create a strong and effective cover letter that will set you apart from the competition.

One of the most important aspects of writing a cover letter is conducting research on the company and position you’re applying for. This will help you understand the company’s culture, values, and goals, which can greatly benefit your application.

How to research the company and position you’re applying for

• Look up the company’s website and social media pages. Take note of their mission statement, products or services, and recent news or events.
• Read the job posting carefully and highlight the required skills and qualifications. Look for any keywords or phrases that are repeatedly mentioned, as they may indicate the most important aspects of the job.
• Reach out to current or former employees of the company to gain insider knowledge. LinkedIn is a great resource for this, as you can connect with professionals who have worked for the company before.

By conducting thorough research, you can tailor your cover letter to the specific needs and values of the company, demonstrating that you are a good fit for the position.

Tips for tailoring your cover letter to specific job requirements

• Use the job posting as a guide for the content of your cover letter. Address the most important qualifications listed and explain how your skills, experience and achievements can contribute to the company’s success.
• Highlight any relevant accomplishments, awards, or certifications you have received that are applicable to the position. Quantify your achievements whenever possible to show your impact.
• Use professional language and tone, and make sure your cover letter is free of grammatical errors and typos. Show your attention to detail and professionalism.

By demonstrating your knowledge of the company and your ability to meet the specific requirements of the job, you can increase your chances of securing an interview and ultimately landing the job.

When it comes to writing a secretary cover letter, proper formatting is essential to create a good impression on the hiring manager. The following are some tips on how to format your secretary cover letter effectively:

1. Choose the Right Font and Font Size

Select a font that is easy to read, such as Times New Roman or Arial. Use a standard size like 10 or 12. Avoid using decorative or fancy fonts as they might appear unprofessional.

2. Use a Professional-Looking Layout

A well-organized and clean layout can make your cover letter look professional. Use clear margins and avoid using too many bold or underlined words.

3. Address the Hiring Manager Appropriately

Begin your cover letter by addressing the hiring manager by name instead of using ‘To Whom It May Concern.’ This shows your attention to detail and research skills.

4. Divide Your Letter into Sections

Divide your cover letter into different sections such as introduction, body, and conclusion. This helps to keep your ideas organized and helps the hiring manager quickly scan the letter.

5. Use Bullet Points

Use bullet points or numbered lists to highlight your skills, achievements, and other key points. This makes your cover letter more readable and easy to follow.

Example 1: Entry-Level Secretary Cover Letter

In this section, we will be discussing a successful entry-level secretary cover letter and providing tips for crafting a cover letter tailored to the specific job at hand.

Breakdown and Analysis

A successful entry-level secretary cover letter should be concise, well-written, and tailored to the job requirements. Let’s break down some key components of a successful cover letter:

Introduction: Begin your cover letter by introducing yourself and expressing your interest in the position. Mention where you found the job posting and briefly summarize why you are a good fit for the job.

Skills and Qualifications: In the next section, highlight your relevant skills and qualifications that make you a good candidate for the position. This may include your education, previous work experience, and any relevant certifications or training.

Company Knowledge: Show that you have done your research on the company by mentioning something specific about the organization and why it appeals to you.

Closing: End your cover letter by thanking the employer for considering your application and expressing your excitement for the opportunity to interview in person.

Tips for Crafting a Tailored Cover Letter

Crafting a cover letter that is tailored to the job at hand is essential to standing out in a competitive job market. Here are some tips for crafting a successful entry-level secretary cover letter:

Research the company: Before you begin writing, research the company to learn more about their mission, values, and culture. This will help you tailor your cover letter to their specific needs.

Focus on your skills and qualifications: Highlight your most relevant skills and qualifications that match the job posting. This will show the employer that you are a qualified candidate for the position.

Use industry-relevant language: Use industry-specific language to demonstrate your knowledge and experience within the field. This will show the employer that you are familiar with the job requirements and can communicate effectively.

Follow the job posting instructions: Be sure to follow any specific instructions outlined in the job posting, such as submitting a cover letter in a certain format or addressing the letter to a specific person.

Crafting a tailored entry-level secretary cover letter requires research, focus, and attention to detail. Follow these tips and guidelines to increase your chances of securing an interview for your dream job.

Example 2: Experienced Secretary Cover Letter

In this section, we will break down and analyze a successful experienced secretary cover letter.

The experienced secretary cover letter presents a strong and confident tone right from the opening paragraph. The applicant introduces themselves with a brief summary of their experience and expertise, highlighting how they can add value to the job position.

Throughout the cover letter, the applicant effectively communicates both hard and soft skills. They reference their proficiency in software applications while also discussing their ability to maintain professionalism and confidentiality. Additionally, they provide examples of relevant experience, demonstrating their skills in problem-solving and effective communication.

The experienced secretary cover letter also includes a strong closing paragraph, in which the applicant expresses their excitement for the opportunity to interview and learn more about the company and position.

The successful experienced secretary cover letter showcases the applicant’s qualifications while also demonstrating their personality and passion for the job position.

Tips for Crafting an Experienced Secretary Cover Letter

Crafting an effective experienced secretary cover letter requires attention to detail and a tailored approach. Here are some tips for achieving success:

Start Strong: Make sure to begin your cover letter with a strong opening sentence or paragraph that immediately grabs the attention of the reader.

Highlight Relevant Experience: Focus on providing specific examples of relevant experience and how it has prepared you for the job position.

Communicate Hard and Soft Skills: Discuss both hard and soft skills that are important for the job position. Include examples of how you have utilized these skills in prior experience.

Tailor to the Company: Research the company and identify key values or characteristics that align with your own. Mention these in your cover letter to demonstrate your alignment with the company culture.

End with a Strong Closing: Like the experienced secretary cover letter example, end with a strong closing paragraph expressing your enthusiasm for the position and interest in learning more.

By following these tips, you can craft an effective experienced secretary cover letter that highlights your qualifications and personality while also showing that you are tailored to the company and position.

Example 3: Legal Secretary Cover Letter

In this section, we’ll break down a successful legal secretary cover letter and provide tips for crafting one tailored to the job at hand.

Salutation and Introduction

The letter begins with a professional salutation that addresses the hiring manager by name. This shows that the candidate has done their research and is genuinely interested in the position.

The introduction paragraph includes a brief overview of the candidate’s experience and how it relates to the position.

Professional Experience

The candidate uses bullet points to highlight specific experience and accomplishments in previous legal secretary roles. These bullet points are relevant to the position and demonstrate the candidate’s skills and abilities.

Education and Skills

The candidate briefly mentions their education and relevant skills in the legal field. This information reinforces their qualifications for the position.

Closing and Call to Action

The letter concludes with a call to action and a strong closing statement expressing enthusiasm for the position and the opportunity to discuss their qualifications further.

Tips for Crafting a Legal Secretary Cover Letter

• Address the hiring manager by name in the salutation.
• Highlight relevant experience and accomplishments using bullet points.
• Mention relevant education and skills.
• Use a strong closing statement expressing enthusiasm for the position.
• Tailor the content of the letter to the job at hand.

By following these tips, you can craft a legal secretary cover letter that showcases your experience and qualifications and emphasizes your fit for the position.

Example 4: Administrative Secretary Cover Letter

As an administrative secretary, your cover letter is your chance to make a great first impression on potential employers. In this section, we’ll break down and analyze a successful administrative secretary cover letter, as well as provide tips for crafting your own tailored to the job at hand.

Let’s take a closer look at the key components of a successful administrative secretary cover letter:

1. Introduction

The introduction of an administrative secretary cover letter should be concise and engaging. Use this section to introduce yourself and express your interest in the position. Mention how you learned about the opening and briefly explain why you are drawn to the opportunity.

2. Skills and Experience

In the body of your cover letter, highlight your relevant skills and experience. Make sure to use specific examples to demonstrate your proficiency in areas such as scheduling, record keeping, and communication.

3. Value Proposition

As an administrative secretary, you are a vital part of any organization. Use this section of your cover letter to explain why you would be an asset to the company. Emphasize how your skills and experience align with the needs of the position and how you can contribute to the team.

4. Call to Action

Finally, make sure to include a call to action in your administrative secretary cover letter. Let the employer know how to contact you and express your enthusiasm about the opportunity to interview for the position.

Tips for Crafting a Tailored Administrative Secretary Cover Letter

Research the company: Before you start writing your cover letter, do some research on the company you’re applying to. This will help you understand their values and company culture, which can be reflected in your cover letter.

Customize your language: Use language that is tailored to the specific job description. This will show the employer that you’ve done your homework and are interested in the position.

Use bullet points: When highlighting your skills and experience, use bullet points to make it easy for the employer to scan your cover letter.

Address the hiring manager by name: Whenever possible, address the hiring manager by name in your cover letter. This adds a personal touch and shows that you’ve taken the time to research the company.

Use keywords: Use keywords from the job description to show that you are a good fit for the position. This can also help your cover letter get past any automated screening tools.

Crafting an effective administrative secretary cover letter takes time and effort, but it’s worth it if you want to stand out from the crowd. By following these tips, you can create a custom cover letter that highlights your skills and experience and grabs the attention of potential employers.

Example 5: Virtual Secretary Cover Letter

If you’re applying for a virtual secretary position, a well-written cover letter can help set you apart from other candidates. Here’s a breakdown of what makes a successful virtual secretary cover letter:

Breakdown and Analysis of a Successful Virtual Secretary Cover Letter

Introduction:  Start with a strong opening sentence that highlights your qualifications and interest in the position. For example: “As a highly organized and detail-oriented individual with experience in virtual administrative support, I am excited to apply for the virtual secretary role at XYZ Corporation.”

Body Paragraph #1:  Briefly introduce your most relevant qualifications and experience as they relate to the job description. Provide specific examples of your skills and how they can benefit the company.

Body Paragraph #2:  Discuss your understanding of the company’s mission and values, and how you can align with them. Mention any relevant industry knowledge or experience, and highlight why you’re the best fit for the position.

Closing Paragraph:  Express your enthusiasm for the position, and provide your contact information. Thank the employer for considering your application and express your interest in future communication.

Tips for Crafting a Virtual Secretary Cover Letter Tailored to the Job at Hand

Research the company: Familiarize yourself with the company’s mission, values, and culture. Incorporate this knowledge into your cover letter to show how you can contribute to their success.

Highlight relevant experience: Focus on relevant experience that highlights your organizational and administrative skills. If you’ve worked in a virtual capacity before, emphasize your ability to effectively manage multiple tasks and deadlines remotely.

Customize your approach: Tailor your cover letter to the specific requirements listed in the job description. Use keywords and phrases throughout your letter that align with the job requirements and make it clear that you’re the perfect fit for the position.

Showcase your communication skills: As a virtual secretary, effective communication and collaboration are crucial skills. Use your cover letter to demonstrate your ability to communicate clearly and professionally in a remote work environment.

By following these tips and incorporating the above breakdown and analysis, you can create a strong virtual secretary cover letter that captures the attention of potential employers and highlights your qualifications for the role.

Key Writing Tips for Secretary Cover Letters

When writing a cover letter as a secretary, there are several common mistakes that you should avoid. Firstly, ensure that you address the specific job requirements in the job posting. Many job seekers make the mistake of sending a generic cover letter that fails to highlight their relevant skills and experience. A customized cover letter shows that you have taken the time to research and understand the company’s needs.

Secondly, avoid using jargon or overly complicated language. Keep your writing clear, concise, and easy to understand. Remember, the purpose of your cover letter is to showcase your communication skills and demonstrate that you can effectively communicate in a professional context.

Thirdly, don’t make the mistake of simply repeating your resume in your cover letter. Instead, use your cover letter to provide insight into your personality, interests, and motivation for applying to the job. You can also highlight any achievements or accomplishments that are not already mentioned in your resume.

To make your secretary cover letter stand out from the competition, follow these tips:

1. Start with a strong opening

Your opening sentence should immediately grab the reader’s attention and make them want to read more. Consider starting with a personal anecdote, a relevant statistic, or a compelling question.

2. Highlight your unique selling points

What sets you apart from other candidates? This could be your experience in a particular industry, a specific skillset, or a unique perspective that you bring to the role. Make sure to highlight these unique selling points in your cover letter.

3. Show your enthusiasm for the role

Employers want to know that you are genuinely interested in the position and are not simply applying out of desperation. Use your cover letter to demonstrate your passion for the role and your excitement about the opportunity.

4. Keep it concise

Your cover letter should be no more than one page long. Be sure to include all of the necessary information, while keeping your writing clear and concise.

5. Tailor your language to the company culture

Research the company culture and use language that reflects this in your cover letter. If the company has a fun, energetic culture, for example, consider using some light-hearted language that showcases your personality.

By following these writing tips, you can create a compelling secretary cover letter that will help you stand out from the competition and secure your dream job.

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Dive Into Expert Guides to Enhance your Resume

Secretary Cover Letter Example

Create a Secretary cover letter that stands out and gets you hired faster with the help of ResumeCoach. Take advantage of our expert example cover letter, tips and guidance, and document designer tools to get the best results when you apply for your next job.

Resume and Cover Letter Experts

Secretary Example Cover Letter

Crafting a compelling Secretary cover letter can be a make or break component of your job application process.

The role of a secretary requires meticulous attention to detail, superior organizational abilities, and exemplary interpersonal skills. Your cover letter needs to reflect these qualities and provide a  glimpse into your potential  as an efficient and reliable asset to the prospective organization.

In this article, we’ll dive into some  less-known ingredients  that can make your secretary cover letter a success:

• Top 3 skills you should absolutely mention in your secretary cover letter
• 20 secretarial power words recruiters cannot resist
• 1 proven strategy to land your secretarial dream job if you have no experience

Get started by taking a look at the secretary cover letter example below.

[ Hiring Manager’s name ]

[Company name]

[Company address]

Dear Mr./Ms. [Hiring Manager’s Last Name],

I am excited to apply for the Secretary position at [Company]. With over 6 years of experience in the field and comprehensive knowledge of office management software, I believe I am an ideal candidate for this role.

In my current position at [Current Company], I have consistently demonstrated my exceptional organizational skills by successfully coordinating more than 50 offsite meetings, handling all travel arrangements, and drafting various formal emails, letters, and communications on behalf of the company. Through these responsibilities, I have honed my attention to detail and ability to manage multiple tasks efficiently.

Moreover, I have proactively enhanced company filing procedures to streamline recordkeeping. By implementing improved systems, I was able to reduce document retrieval time by 12%, resulting in increased productivity and smoother workflow.

To provide a comprehensive overview of my qualifications and achievements, I have enclosed my resume for your review. It further emphasizes my career history and accomplishments in detail.

I am greatly interested in discussing how my skills and experience align with the Secretary position at [Company]. I am available for an in-person meeting at your convenience to address any questions you may have.

You may reach me anytime via my personal phone number, [Phone Number], or by email at [Email Address]. I eagerly look forward to the opportunity to further discuss how my abilities can contribute to the success of [Company].

Thank you for considering my application. I anticipate hearing from you soon.

[Your Name]

[Address] [Phone number] [Email address]

Use our  cover letter creation tool  to write your secretary cover letter. Full of expert on-the-go tips, you’ll be done in just a few minutes.

Top 3 Skills Recruiters Look For in Secretaries

When recruiters look for secretaries, they look for those who possess the skills that will help them be successful in their role.

While knowing that abilities like efficient communication, time management, or software proficiency will enhance your cover letter, we have also included a breakdown of the ideal tasks to showcase them.

This way, you’ll be able to  provide details about how you’ve gained these   skills . Don’t forget that you’re telling a story through your application. The more detail, the more interesting it will be for hiring managers.

Here they are:

Skill 1: Efficient Communication and Interpersonal Skills

As a secretary, having excellent communication and interpersonal skills is vital. You will be the face and voice of the company.

This ability allows you to establish a  good relationship with clients, co-workers, and upper management . Efficient communication and interpersonal skills show you can:

• Greet guests in a polite and friendly manner
• Listen actively to clients and co-workers
• Write and speak professionally
• Handle conflict and complaints
• Assist managers and co-workers when needed
• Build trust and rapport between employees and clients

“My ability to multitask effectively and problem-solve on the fly proved invaluable, particularly in situations that required the juggling of multiple conflicting priorities. I maintained meticulous records and consistently updated our internal databases and files, ensuring easy access to vital information at all times.”

Skill 2: Organizational and Time Management Skills

Recruiters also prioritize the proficiency of secretaries in office software. Such proficiency significantly impacts the  efficiency of the workplace , which is why familiarity with these applications can strongly influence the selection process.

Proficiency in office software applications also allows for:

• Quick document processing and updates (Microsoft Word, Google Docs)
• Keeping databases up-to-date (Microsoft Access, MySQL, Salesforce)
• Staying on top of emails and software systems (Microsoft Outlook, Gmail)
• Efficient task completion (Trello, Asana, Microsoft Teams)
• Maintaining a professional online presence (Twitter, Facebook, or Instagram)

“In my previous role, I effectively used Asana for task management and project tracking, ensuring the team’s deadlines were consistently met. Furthermore, I was responsible for managing office equipment and scheduling regular maintenance, preventing potential disruptions. My proactive approach extended beyond these tasks, impacting overall project management duties and leading to a well-organized and highly efficient work environment.”

20 Power Words to Boost Your Secretary Cover Letter

When crafting your resume as a secretary, it’s important to  choose impactful language  that highlights your skills and accomplishments.

Power words are action verbs that make your cover letter more  dynamic and engaging . They help recruiters envision your contributions and capabilities.

Here is a list specifically tailored to secretaries:

• Coordinated
• Streamlined
• Prioritized

Example: “I meticulously organized and maintained complex calendars for multiple executives, ensuring seamless scheduling and timely coordination of meetings.”

• Facilitated
• Corresponded
• Implemented

Example: “I successfully implemented a new digital filing system that enhanced document retrieval efficiency and reduced paper waste.”

• Communicated
• Collaborated

Example: “I executed various administrative tasks with precision, including preparing official correspondence, managing office supplies, and coordinating travel arrangements.”

Using these  power words  strategically throughout your cover letter will give it a boost of energy and make it stand out to recruiters. Remember to  pair them with specific examples  of how you applied these skills to achieve positive results.

Also, tailor your language and examples to your specific experiences and achievements as a secretary. This will make your resume more compelling and help you present yourself as a confident and capable candidate.

Check our  cover letter guide . There you’ll find  detailed advice on the essential elements  of a winning cover letter, such as how to effectively detail your experience.

1 Proven Strategy to Land Your Secretarial Dream Job if You Have No Experience

As a job seeker with no experience, writing a cover letter for a secretary position can feel challenging. It’s important to convey enthusiasm, but saying things like “I am motivated” or “I’ve wanted to be a secretary since I can remember” won’t get you the job.

However, there is one thing you can do to show your motivation to recruiters –  join a professional association  and point it out in your cover letter.

Professional associations can boost a secretary’s profile in the application process. They not only represent a  commitment to the field  but also offer networking opportunities, professional development resources, and industry updates.

Membership in one of these associations can significantly enhance your  credibility  as a secretary and demonstrate your commitment to professional growth and excellence in your field.

Here are three prominent associations you could join:

• International Association of Administrative Professionals (IAAP)
• American Society of Administrative Professionals (ASAP)
• National Association of Legal Secretaries (NALS)

Take a look at the example in the following section to see how you can include your association membership in your cover letter.

Secretary Cover Letter With No Experience

While the  employment for secretaries is expected to decrease  during the next few years, it’s still a popular career choice for many.

If you’re a career newbie and are asking yourself “how do I write an application letter for a secretary position?”, review the cover letter sample below for further reference:

Dear [Employer’s Name],

I am writing to express my interest in the Secretary position at [Company’s Name] as advertised. Although I do not have formal work experience, I believe my education, volunteer work, and my active membership with the International Association of Administrative Professionals (IAAP) have equipped me with a unique set of skills that are valuable for this role.

During my time at [Your College/University Name], I was often praised for my strong organizational skills and attention to detail. I utilized my knowledge of office software to streamline the management of academic projects and volunteered to assist in the organization of numerous school events. Through this, I developed proficiency in task prioritization, time management, and multitasking, skills that are crucial for the efficient functioning of an office environment.

As an active member of the IAAP, I’ve had the opportunity to enhance my communication and interpersonal skills through their various networking events. This exposure has enabled me to establish and maintain professional relationships effectively, a skill I believe is crucial for the role of a Secretary. Moreover, their certification programs and continuous professional development resources have allowed me to stay abreast of industry trends and best practices, further preparing me to thrive in an administrative role.

I am eager to bring my strong work ethic, dedication, and willingness to learn to your team at [Company’s Name]. I am confident that my skills would make me a valuable addition to your company.

Thank you for considering my application. I look forward to the possibility of discussing how I can contribute to the efficiency of your administrative operations.

Recap: How to Write a Secretary Cover Letter That Gets You the Job

Writing a cover letter for a secretarial position is easy, if you know what recruiters are looking for.

Let’s review the main points presented in this article:

• Top skills for secretaries : Communication, interpersonal skills, organization, time management, and office software applications. Provide specific examples of how you used them and consider taking a course if you’re missing any.
• Power words : Use power words to describe your experience in your cover letter. Your arguments will gain effectiveness through them.
• Professional associations : Specially advantageous for those with little or no experience, mentioning membership to an association shows commitment and passion for the secretarial world. Recruiters will be impressed.

By applying these tools and advice, you’ll effectively feature your unique set of skills and experience, demonstrating your ability to succeed in the position.

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5 Professional Secretary Cover Letter Examples for 2024

Your secretary cover letter must immediately highlight your organizational skills. Demonstrate your ability to manage schedules and coordinate meetings with precision. Showcase in your letter your proficiency with office technology and software. Employers value secretaries who can seamlessly handle communication tools and data management systems.

All cover letter examples in this guide

Entry-Level Secretary

Legal Secretary

Administrative Secretary

School Secretary

Cover letter guide.

Secretary Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Secretary Cover Letter

Key Takeaways

By Experience

Embarking on your job hunt, you're ready to apply for that secretary position you've got your eye on, but there's a hurdle: the cover letter. It's not just a repeat of your resume—it should spotlight your proudest career moment with a compelling narrative. Writing this crucial one-page document can be tricky; it requires striking a balance between formality and authenticity without falling into the trap of tired clichés. Let's navigate this challenge together and craft a cover letter that stands out.

• Write a secretary cover letter that helps you stand out (and get the job);
• Understand how to start and end your secretary cover letter with the appropriate greeting;
• What to include in the body of your secretary cover letter to put your best foot forward;
• Your most important achievements - how to present them as part of your secretary cover letter.

And if you want to make your life even easier, simply drag and drop your secretary resume into Enhancv's AI cover letter generator, and it will write your cover letter for you in just a few moments.

If the secretary isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• Secretary resume guide and example
• Administrative Associate cover letter example
• Administrative Secretary cover letter example
• Executive Assistant to CEO cover letter example
• Medical Office Administrator cover letter example
• Administrative Manager cover letter example
• Front Desk Agent cover letter example
• Office Administrator cover letter example
• Construction Office Manager cover letter example
• Medical Office Assistant cover letter example
• Hotel Assistant Manager cover letter example

Secretary cover letter example

Taylor Foster

Austin, Texas

+1-(234)-555-1234

[email protected]

• Emphasizing key achievements relevant to the role, such as organizing an international business trip, can effectively showcase the candidate's project management skills and their impact on business relationships.
• Demonstrating specific results, like the 30% increase in supplier engagement, provides tangible evidence of the candidate's ability to contribute to company growth and success, making the cover letter more persuasive.
• Mentioning the proactive approach to problem-solving and attention to detail portrays the candidate as a meticulous planner, which is an essential skill for a secretarial role where coordination and administration are paramount.
• Express a strong desire for an interview to discuss contributions in person, which indicates enthusiasm for the role and an eagerness to engage with potential employers more directly.

Five tips on formatting your secretary cover letter

Do you want to make a good impression on recruiters and, at the same time, follow the best industry advice on writing your secretary cover letter?

Make sure to include the following:

• Header and Salutation;
• Introductory paragraph;
• Body paragraph;
• Closing paragraph;
• Signature (this one is up to you).

Remember to use the same modern, simple font for your secretary cover letter as you did for your resume (e.g. Lato, Rubik, etc.)

Ensure your secretary cover letter is single-spaced and is wrapped around a one-inch margin, like in our cover letter templates .

Once completed, use our cover letter builder to export your secretary cover letter in the best format to keep your information intact - PDF.

At the end of the day, your secretary cover letter won't be assessed by the Applicant Tracker System (ATS) software, but by the recruiters. Your information should thus be legible, organized, and follow a structured logic.

The top sections on a secretary cover letter

• Header: This section includes your contact information and the date, which is essential for the employer to reach out to you and to document when the application was sent.
• Salutation: A personalized greeting addressing the hiring manager by name shows that you have done your research and are serious about wanting the position.
• Introduction: Briefly highlight your enthusiasm for the secretary role and give an overview of your qualifications that demonstrates you understand the importance of the position in ensuring office efficiency.
• Professional Experience and Skills: Outline your previous secretarial or administrative roles and specific skills such as proficiency in office software, communication abilities, and organizational talents that relate directly to the responsibilities of a secretary.
• Closing and Call to Action: Conclude with a strong closing statement that reiterates your interest in the role and invites the hiring manager to contact you for an interview, showcasing your proactive approach which is key as a secretary.

Key qualities recruiters search for in a candidate’s cover letter

• Outstanding organizational skills: Secretaries often manage multiple schedules, handle administrative tasks, and keep everything running smoothly, so strong organizational abilities are crucial.
• Excellent written and verbal communication: Secretaries act as a point of contact and need to communicate effectively with stakeholders at all levels both inside and outside the organization.
• Proficiency in office technology: Familiarity with office software, such as word processors, spreadsheets, and databases, as well as office equipment, is essential for performing daily tasks efficiently.
• Time-management and prioritization: Ability to prioritize tasks effectively and manage time efficiently ensures timely completion of work despite frequent interruptions and varying workload.
• Attention to detail: Precision in tasks like data entry, managing correspondence, and preparing documents is critical to maintain accuracy and prevent oversights.
• Discretion and confidentiality: Secretaries often handle sensitive information; the ability to be discreet and maintain confidentiality is paramount to protect the interests of the organization.

Personalizing your secretary cover letter salutation

Always aim to address the recruiter from the get-go of your secretary cover letter.

• the friendly tone (e.g. "Dear Paul" or "Dear Caroline") - if you've previously chatted up with them on social media and are on a first-name basis;
• the formal tone (e.g. "Dear Ms. Gibbs" or "Dear Ms. Swift") - if you haven't had any previous conversation with them and have discovered the name of the recruiter on LinkedIn or the company website;
• the polite tone (e.g. "Dear Hiring Manager" or "Dear HR Team") - at all costs aim to avoid the "To whom it may concern" or "Dear Sir/Madam", as both greetings are very old-school and vague.

List of salutations you can use

• Dear Hiring Manager,
• Dear [Company Name] Team,
• Dear Mr./Ms. [Last Name],
• Dear Dr. [Last Name],
• Dear [First Name] [Last Name],
• Dear [Job Title],

How to start your secretary cover letter introduction

The opening paragraph of your secretary cover letter can seem like a real enigma.

Where do you start writing ?

In your secretary cover letter introduction, focus on yourself by stating what:

• gets you motivated and excited about the role;
• you like best about the company, from culture to awards.

Write no more than two sentences, which are both authentic and show your enthusiasm for the opportunity.

What comes next: your secretary cover letter middle paragraphs

In the next three to six paragraphs (or the body of your secretary cover letter) you have to prove your unique value .

Most candidates tend to mess up at this stage. They tend to just copy-paste information from their resume.

That's one big no-no.

Remember that when writing your secretary cover letter, it has to be personalized. And, your ultimate aim is to catch the recruiter's eye.

So, look back on key job requirements and write down a list that includes the ones you cover.

Next, select just one key achievement from your professional (or personal) history that meets those advert keywords.

Narrate a story around how you've grown your skill set and knowledge. Also, aim to show the unique understanding or soft skills you bring about, thanks to your past success.

Two ideas on how to end the final paragraph of your secretary cover letter

Closing your secretary cover letter , you want to leave a memorable impression on recruiters, that you're a responsible professional.

End your cover letter with how you envision your growth, as part of the company. Make realistic promises on what you plan to achieve, potentially, in the next six months to a year.

Before your signature, you could also signal hiring managers that you're available for the next steps. Or, a follow-up call, during which you could further clarify your experience or professional value.

Secretary cover letter advice for candidates with no experience

If you're worried about writing your Secretary cover letter and have no professional experience , we sure have some advice for you.

Turn recruiters' attention to your transferable or relevant skills gained thanks to your life and work experience.

Instead of writing about past jobs, focus on one achievement (whether from your volunteering experience, education, etc.) and the skills it has helped you build.

Alternatively, you could focus your Secretary cover letter on your career objectives and goals. Always remember to make those relevant to the job you're applying for by detailing how you see yourself growing as part of the company.

Recruiters would be way more impressed with candidates who fit the job profile and can bring about plenty of skills and vision to the table.

Key takeaways

Writing your secretary cover letter doesn't need to turn into an endless quest, but instead:

• Create an individual secretary cover letter for each role you apply to, based on job criteria (use our builder to transform your resume into a cover letter, which you could edit to match the job);
• Stick with the same font you've used in your resume (e.g. Raleway) and ensure your secretary cover letter is single-spaced and has a one-inch margin all around;
• Introduce your enthusiasm for the role or the company at the beginning of your secretary cover letter to make a good first impression;
• Align what matters most to the company by selecting just one achievement from your experience, that has taught you valuable skills and knowledge for the job;
• End your secretary cover letter like any good story - with a promise for greatness or follow-up for an interview.

Secretary cover letter examples

Explore additional secretary cover letter samples and guides and see what works for your level of experience or role.

Cover letter examples by industry

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• Content tailored to the job posting you're applying for
• ChatGPT model specifically trained by Enhancv
• Lightning-fast responses

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A Complete Guide to Writing a Secretary Cover Letter [with 5 Tips and Tricks!]

Writing an exceptional secretary cover letter, or secretary application letter, is an important step in the job application process. While not required in many job applications, a strong cover letter can make you stand out against similarly (or more) qualified applicants. A well-written secretary cover letter provides you the space to embellish your job application with more detailed descriptions of your accomplishments and personal qualities that cannot fit in your resume (learn how to write a resume for secretary position ).

Secretaries are responsible for a plethora of office-based and administrative tasks within a company. From acting as a bridge between employees and managers to providing clerical assistance to the administration, the jobs that a secretary is tasked with are intensive and require a strong background in a unique skill set. 

Applying for a job as a secretary, like any other, can be challenging. Due to the technical knowledge required for many areas of work, a secretary may be required to have pre existing knowledge to most efficiently carry out their duties. Your secretary cover letter, therefore, may need to include this knowledge base to be seriously considered for the position you are applying for.

If you are looking to write a well-structured and engaging secretary cover letter, this article is your one-stop shop for all your secretary cover letter needs!

In this article, you'll learn about:

Secretary Cover Letter Samples

How to write a secretary cover letter.

• Tips for Writing an Application Letter for Secretary Position (Without Experience)

Check out these secretary cover letter examples you can use as a guide to writing your own!

Cover Letter for Company Secretary

Jacob Garcia General Secretary 865 Small Street New York City, NY 10016 212-802-2001  [email protected]

October 14, 2023

Caroline Sutherland Hiring Manager ABC Group New York, NY 10020

Dear Ms. Sutherland, 

I am writing this letter to express my interest in the company secretary position at DePlane. I believe this position aligns closely with my personal and professional developmental goals, and my addition to your firm will drive and support your continued success. 

My resume will reflect eight years of secretarial experience and an impeccable track record of proven professional integrity and discretion. My results-driven work ethic is evidenced by my top accomplishments: 

• Supervised teams of sales associates, increasing team efficiency by 30%
• Reformatted company filing system, reducing document retrieval time by 50%
• Digitizing company records, improving overall company efficiency by 20%

I believe that my resourcefulness and adaptability are my key strengths. I am independently motivated, yet I thrive in and happily contribute in a team setting. I believe that my strong business etiquette and exceptional clerical skills will bring immediate value to your company. 

I would be happy to provide supplemental information regarding my qualifications, should they be required. Thank you for taking the time to evaluate my application. I look forward to your forthcoming response. 

Sincerely, 

Jacob Garcia

Application Letter for Secretary without Experience

Luke Edwards Undergraduate Student  2368 Juniper Drive Chesaning, MI 48616 989-845-4501  [email protected]

December 2, 2023

Fatin Atanas Hiring Manager DePlane Inc.  Tampa, FL 33634

Dear Mr. Atanas, 

I was very excited to see your job listing because it is an opportunity for my professional development. As an undergraduate student majoring in Accounting and Finance, I believe that my educational experience and technical skills have equipped me with the necessary skills to effectively carry out the duties of the general secretary position at your company. 

As a senior in the accounting and finance department at my university, I would like to apply what I have learned thus far in a practical experience to gain exposure to the professional world. While my independently motivated work ethic is one of my key strengths, I am comfortable working in an office setting and can effectively contribute to a team. I have exceptional clerical skills, including strong written and spoken communication skills, a typing speed of 85 words per minute, and personable telephone skills. I believe that these skills and qualifications will support and drive office efficiency and organizational success. 

Please take a moment of your time to review my attached resume and recommendations. If there is any further information I can provide regarding my qualifications, please do not hesitate to ask. Thank you for your evaluation and consideration, and I hope to meet with you face-to-face to further discuss the specific obligations of this position. 

Yours sincerely, 

Luke Edwards

The components of a secretary's cover letter are identical to its traditional counterpart. Use this description as a guide to properly structuring each section of your secretary cover letter!

✍🏻 Tailor the letterhead.

Start your secretary cover letter on the right foot by including a full letterhead. This includes your name and contact information, the date, and the contact information of the address, in this case, the hiring manager. Take the time to find the necessary contact information of the company to tailor your letterhead specifically to the company you are applying to. 

✍🏻 Use a professional opening salutation.

Personalize the salutation of your secretary cover letter. Personally addressing the hiring manager in your salutation creates a good impression of you in their mind and shows you are meticulous and take the time to properly research the job before applying. 

Some good examples of opening salutations you can use in your secretary cover letter are:

• Dear  [Mr./Ms./Mrs.][Hiring Manager’s last name]
• Dear [Mr./Ms./Mrs.][Hiring Manager’s full name]

If you cannot find the name of the hiring manager, you could say:

• To Whom It May Concern
• Dear Hiring Manager

✍🏻 Introduce yourself and your motivation for applying.

In the introductory paragraph of your secretary cover letter, provide a brief self-introduction and a short description of your motivation for applying for the position. 

Consider this example paragraph from a legal secretary's cover letter:

I am writing to express my interest in the legal secretary position at your firm. As an experienced secretary with six years of professional experience, I believe my skill set and qualifications make me a strong candidate for this position and will support and drive your firm's continued operation and success. 

✍🏻 Include your technical knowledge and skill set.

Apart from the clerical duties of a secretary, ensure that your secretary cover letter includes your technical knowledge of the field you are applying to work in. For example, apart from your hard and soft skills, if you are working as an executive secretary, your cover letter should include your knowledge of relevant technical information, especially specific terminology. 

Consider this example from an executive secretary's cover letter:

With several years of experience working as a secretary in corporate finance, I believe that the skills and knowledge I have acquired will aid me in meeting and exceeding the demands of the executive secretary position and will bring immediate value to your company. My proven clerical skills, coupled with my technical business knowledge, make me an excellent candidate that will bring a high level of organization and efficiency to the executives and associates in your company. 

✍🏻 Include a call to action (CTA).

In your secretary cover letter’s closing paragraph, reemphasize your interest in the position and thank the hiring manager for reading your letter. 

Here is an example paragraph taken from a medical secretary's cover letter:

Please take a moment to review my attached resume, recommendations, and medical certifications. I would be happy to provide supplemental information regarding my prior experience and qualifications, should they be necessary. I look forward to meeting face-to-face to further discuss the requirements of the secretary position at your institution. 

✍🏻 Sign off on your secretary cover letter.

Close off your secretary cover letter by using an appropriate complimentary closing. Avoid informal closings such as “Cheers”, or “Take care” and opt for something more formal. Here are some examples that you can use when writing your secretary application letter:

• Yours sincerely
• Respectfully
• Best regards

Tips for Writing an Application Letter for a Secretary Position (Without Experience)

Now that we have reviewed the parts of a cover letter for a secretary job, here are some tips and tricks to take your secretary cover letter to the next level!

💡 Highlight secretary skills.

Effectively carrying out the duties of a secretary requires a certain skill set. Here are some hard and soft skills you can include in your secretary cover letter:

💡 Tailor your secretary cover letter to the job listing.

When drafting your secretary cover letter, ensure that you tailor the content of your letter to the specific job and company you are applying to. 

Many companies use an Applicant Tracking System (ATS) that filters job applications based on the skills and qualifications listed within the application. To increase your relevance to the job and rank higher on the ATS, carefully read the job listing before writing your secretary cover letter and determine the required skill set, experience level, and qualifications you should include!

💡 Illustrate skills using examples & data.

In the main body paragraph of your secretary cover letter, add credibility to your skill set through the inclusion of empirical data to support the skill set you bring. Most importantly, only include relevant examples to back up your claims. Consider these excerpts from an application letter by a fresh graduate for a secretary position:

• 👍🏻 Good : I have taken and passed the Microsoft Office Specialist (MOS) certification and have a typing speed of 80 words per minute. 
• 👎🏻 Bad : I hold a bachelor’s degree in Accounting, with a minor in Economics. In addition, during my undergraduate studies, I was the captain of my university football team.

As you can see, good use of examples takes advantage of the space for elaboration that your secretary cover letter provides to embellish the skills already mentioned in your resume and adds further credibility to your qualifications. 

💡 Proofread before sending your secretary cover letter.

The position of a secretary requires meticulous attention to detail and a keen eye for small discrepancies. Your secretary cover letter should be a perfect exemplar of these skills and be free of grammatical or other similar mistakes. Proofread your secretary cover letter before submitting it to ensure it is of the highest quality!

💡 Emphasize key educational qualifications and/or training. 

While experience is gold for any job application, writing a secretary cover letter without experience is still possible! In place of experience, your secretary job application letter should emphasize your prior education, training, and other forms of qualifications that you can use to validate your competency for the position you are applying for. 

For example, highlighting educational degrees, secretary training, and certifications for field-specific secretary positions (such as when writing a cover letter for a legal or medical secretary position) can strengthen your secretary application letter without necessarily having experience. 

Writing a secretary cover letter is not easy and it’s not supposed to be. However, the introspection and level of reflection required to write a solid cover letter allows you to categorize your skill set and can allow for leverage later down the application process. 

When writing your secretary cover letter, remember the following points:

• A strong cover letter for a secretarial position builds on the qualifications listed in your resume and strengthens your candidacy for the job you are applying to. In your secretary cover letter, remember to include relevant details that will draw attention to your achievements!
• Highlight your key skills and relevant technical knowledge in your secretary cover letter to add credibility to your resume.
• When writing an application letter for a secretary position without prior experience, demonstrate a clear understanding of the position you are applying to, and back up your application with an emphasis on your other qualifications/experiences.

An eye-catching secretary cover letter is a surefire way to boost your application package and land an interview in no time! With these tips and tricks, you should be well on your way to writing a secretary cover letter that will knock the socks off of anyone who reads it!

CakeResume is an online  resume builder  that allows anyone to create professional resumes and portfolios that can serve as personal websites. With its user-friendly interface, the solution enables users to easily customize their profiles using a drag-and-drop editor and various prebuilt  templates CV . The platform is suitable for people of different backgrounds and levels of experience, from graduates to established professionals.

— Originally written by Alexander Coye —

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Secretary Cover Letter Example

Writing a successful cover letter for a secretary job application can be a challenging task. It is important to remember the purpose of the letter, which is to show a prospective employer why you are the ideal candidate for the role. A well-crafted secretary cover letter should exhibit your organizational and communication skills, as well as highlight any relevant experience or qualifications. To help you achieve this, this guide provides advice and an example of a secretary cover letter that will help you make a strong impression.

If you didn’t find what you were looking for, be sure to check out our complete library of cover letter examples .

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Secretary Cover Letter Sample

Dear [Hiring Manager],

I am writing to express my interest in the position of Secretary at [Company Name]. With my extensive administrative and organizational skills, I believe I am well- suited for the role.

For the past [two years], I have been employed as a Secretary for [Previous Employer], where I honed my skills in a variety of office- related tasks. My typical responsibilities included answering phones, greeting guests, scheduling meetings, organizing files, ordering supplies and maintaining general office efficiency. I also worked on special projects for the company, such as creating presentations and organizing company events.

I believe I am an excellent candidate for the Secretary position because I have a keen eye for detail and a history of providing excellent customer service. I am also highly organized and proficient in Microsoft Office applications, including Outlook and Excel. Additionally, I am self- motivated and able to work with minimal supervision and prioritize tasks when needed.

I am excited by the prospect of joining [Company Name], and I am confident that my skills and experience make me well- suited for this role. I look forward to speaking with you further about this opportunity.

Sincerely, [Your Name]

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What should a Secretary cover letter include?

A secretary cover letter should include a few key elements:

• Introduction: Start your letter by introducing yourself and stating the position you are applying for.
• Qualifications: Outline your relevant qualifications for the position, such as your relevant experience and skill set.
• Strengths: Highlight your strengths that make you the ideal candidate for the position.
• Skills: Demonstrate your relevant skills and how they can contribute to the role.
• Examples: Provide real- life examples of how you have used your skills effectively in the past.
• Endorsements: Include any positive endorsements from former employers or colleagues.
• Closing: Finish the letter with a call to action, such as asking for an interview or expressing your enthusiasm for the position.

By including each of these elements, you will be able to create a strong, effective cover letter that will get you noticed.

Secretary Cover Letter Writing Tips

Writing a cover letter for a secretary position can be a daunting task, but with the proper guidance and tips, it can be done easily. Here are some writing tips to help you craft a successful secretary cover letter:

• Make sure that your cover letter is tailored to the specific job you are applying for. Your cover letter should address the qualifications and skills listed in the job description.
• Be concise and to the point. Your cover letter should be no longer than one page, and should focus on the most important information.
• Highlight your past experience and relevant skills. The cover letter should explain why you are the best candidate for the job by discussing your past experience, key skills, and accomplishments.
• Demonstrate enthusiasm for the role. Your cover letter should show that you are a motivated individual who is excited to take on the role.
• Proofread and edit. Before sending it, make sure to carefully read through your cover letter for any spelling and grammar errors.

By following these cover letter writing tips, you can be sure that you have crafted a successful cover letter for your secretary position.

Common mistakes to avoid when writing Secretary Cover letter

A secretary cover letter is an important part of the job- seeking process. It can help you get your foot in the door, so it’s important to make sure the letter you submit is well- written and professional. As such, to make sure your cover letter stands out from the competition, here are some common mistakes to avoid:

• Not personalizing the letter: When writing your cover letter, make sure to tailor it to the particular position you’re applying for. You want to show that you’ve done research on the company and you’re aware of the skills and qualifications that are required for the job.
• Not proofreading the letter: Before sending off your cover letter, make sure to read through it for any spelling and grammar mistakes. This can be the difference between a great first impression and having your letter automatically discarded.
• Not focusing on relevant experience: While your cover letter should include information about your past work experience, it’s also important to focus on qualities that are relevant to being a secretary. Showcase your organization and communication skills, and explain any other qualifications or experiences that make you a great candidate.
• Not including a call to action: Finish your cover letter with a call to action. Let the employer know that you’d be delighted to discuss the position further, and you’d welcome the opportunity to meet with them. Make sure to provide your contact information as well.

By avoiding these common mistakes, you can write an effective and professional cover letter for your secretary position. Showcase your relevant qualifications and experience, and be sure to proofread your letter before sending it off. Good luck!

Key takeaways

Writing a cover letter for any job can be a daunting task, but the cover letter for a secretary is especially important since the job requires strong communication and organizational skills. To make sure your cover letter is up to the task, here are some key takeaways for writing an impressive secretary cover letter:

• Highlight your communication and organizational skills: A secretary must be highly organized and have excellent communication skills, so be sure to emphasize these abilities in your cover letter.
• Demonstrate your knowledge of administrative tasks: Showing you have a good understanding of administrative tasks and have a demonstrated ability to manage people and projects is essential.
• Stress your ability to multitask: A secretary must be able to handle multiple tasks at once, so highlight examples that demonstrate your ability to multitask.
• Demonstrate your attention to detail: Attention to detail is essential for any secretary position, so be sure to emphasize your attention to detail in your cover letter.
• Show enthusiasm for the job: You should express your enthusiasm for the job and why you believe you’d be a great fit for the position.

By following these key takeaways for writing an impressive secretary cover letter, you can ensure your cover letter will make a great impression on potential employers.

Frequently Asked Questions

1. how do i write a cover letter for an secretary job with no experience.

Writing a cover letter for a job as a secretary when you have no experience can seem daunting. However, you can emphasize your skills and qualities that make you well- suited for the job. Begin your letter by briefly introducing yourself. Mention any relevant certifications, volunteer work, or education that you have completed. Next, present the skills and qualities you have that make you a great fit for the job. These can include organization, problem solving, communication, customer service, and attention to detail. Finally, make sure you thank the employer for their time and consideration.

2. How do I write a cover letter for an Secretary job experience?

If you have experience as a secretary, you should highlight this in your cover letter. Begin by introducing yourself and mentioning any certifications, volunteer work, or education you have completed. Next, present a brief overview of your experience as a secretary. Point out any relevant duties that you have experience with, such as scheduling meetings, filing documents, answering phones, and organizing office supplies. Additionally, provide examples of work that demonstrate your ability to handle the responsibilities of a secretary. Finally, thank the employer for their time and consideration.

3. How can I highlight my accomplishments in Secretary cover letter?

When writing a cover letter for a secretary position, you should highlight your accomplishments. Begin by introducing yourself and mentioning any certifications, volunteer work, or education you have completed. Next, discuss your experience as a secretary and any relevant accomplishments that you have achieved in your previous positions. Examples can include streamlining processes, saving money, or improving customer service. Additionally, mention any awards or recognition you have received in your past roles. Finally, thank the employer for their time and consideration.

In addition to this, be sure to check out our cover letter templates , cover letter formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

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15 School Secretary Cover Letters That Will Get Hired (NOW)

Are you are looking to write a cover letter for School Secretary jobs that will impress recruiters and get you noticed by hiring managers? You need one to apply for a job, but you don’t know what to say.

Cover letters are an often overlooked step in the process of applying for a job. They are an opportunity to show off your personality and skills, to coincide with any gaps in your resume, and to tell the story of why you want this position. A cover letter is important because it tells the company why they should hire you over anyone else.

Here are 15 amazing School Secretary cover letters that are professionally written and will help you stand out and get that job!

School Secretary Cover Letters

Each cover letter is written with a different focus. Review all of them and pick the ones that apply to your situation. Take inspiration from multiple samples and combine them to craft your unique cover letter.

School Secretary Sample 1

To Whom It May Concern,

I am writing to apply for the School Secretary position. I have experience in administrative work and enjoy working with people. I am very organized and efficient which would make me a great fit for this position. Thank you for your consideration!

School Secretary Sample 2

Dear Mr. Reynolds,

I am writing to apply for the School Secretary position that is currently open at your school. I have extensive experience working in schools in both administrative and clerical positions. I have helped manage the flow of students into various buildings, monitored lunch periods, facilitated student interactions with teachers when needed, and communicated with parents on a regular basis. These are just a few examples of the skills I possess that would be beneficial in this position because there are so many different facets to being a secretary in a school setting.

I hope you will consider me for this opening and thank you for considering my application.

School Secretary Sample 3

Dear Ms. ___________,

I am delighted to submit my resume for consideration for the Secretary position at your school. I have more than 6 years of customer service experience in a variety of settings, including healthcare and elementary education. I am grateful for this opportunity to advance my career further in the education field.

I understand that time is valuable, so I would ensure that I am able to provide you with excellent service in all aspects of my work; quick responses when emails are sent; typing documents with accurate spelling and grammar; managing calendars efficiently; troubleshooting IT problems on Windows or Mac computers; working knowledge on how Apple devices (iPhone, iPad) work (iMessage, FaceTime). If there is anything else you

School Secretary Sample 4

Monday, April 1, 2016 Dear Employer: I am excited to submit my resume and cover letter in response to your job posting for a School Secretary. I am a confident and experienced individual who has been able to work on various projects with diverse skill sets. Being able to juggle multiple tasks at once is one of my strengths. I would love the opportunity the serve as your secretary and help make sure that deadlines are met and that all files are up-to-date. Sincerely, Jane Doe

School Secretary Sample 5

Dear Sir or Madam,

I am writing to you today about your open School Secretary position. I would love the opportunity to work with the best school in town. I have over 15 years of experience as a secretary, including all MS Office Programs. My education degree is from Harvard University, and I have recently received my MBA from Stanford University. The combination of my administrative skills and educational background should make me an excellent candidate for this position. I hope to hear from you soon so that we can arrange for an interview! Sincerely, Jane Smith

School Secretary Sample 6

Hello, I’m interested in the school secretary position you advertised on your site. I have experience as a receptionist and administrative assistant, which positions me well for the job. I am also qualified to handle phone interviews and manage incoming mail. Please consider me for this position. Thank you for your time, ______________________

School Secretary Sample 7

I am a hard-working and self-motivated individual, eager to grow in the field of School Secretarial work. I have been a secretary for over ten years and I have excellent administrative skills as well as experience in payroll processing, accounting, and customer service. In addition to working as a secretary at school districts for over ten years all around the United States’ West Coast from Southern California up to Northern Washington state, I have served as a typist for first responders during the 9/11 rescue effort. This has given me first hand experience with emergency response protocols and crisis management. I would be an asset to your organization’s team due my successful history of being prompt, efficient and

School Secretary Sample 8

Dear Sir or Ma’am,

I’m excited to apply for the School Secretary position at your company. I have 10 years of experience in administrative work in a high school setting, and I am proficient in Microsoft Office products. Prior to working at my last school, I was a grade-level secretary for 7 years. In addition to my excellent organizational skills and customer service abilities, I also possess strong communication skills, including proper grammar usage. Please review my enclosed resume for more information on my qualifications. Thank you for your time and consideration of this application!

School Secretary Sample 9

I am writing to express my interest in the School Secretary position with your company. I believe that my extensive experience in office work is a perfect match for this job, as I have been working as an office clerk at Acme Inc. for over five years now.

I am confident that you would find me to be an excellent addition to your team, and look forward to hearing from you soon.

School Secretary Sample 10

I am writing to inquire about the School Secretary position at your school. I possess over three years of experience in a comparable environment, and have excellent skills in typing, scheduling, and customer service. The ideal candidate will have strong organizational skills, an affinity for children’s education, and be comfortable supporting teachers with their many tasks. My career goals are to work in a fast-paced environment with engaging colleagues who share my values.

Dear Mrs./Mr./Ms., I am writing to inquire about the School Secretary position at your school. I possess over three years of experience in a comparable environment, and have excellent skills in typing, scheduling, and customer service. The ideal candidate will have strong organizational skills, an affinity for children

School Secretary Sample 11

Greetings! My name is Eric. I am interested in the school secretary position that you advertised on indeed. I believe that my skills and experience would be a great fit for your organization. I have 4 years of experience as an administrative assistant, with the last three years spent primarily focused on human resources tasks including hiring, firing, payroll, benefits enrollment and tax filing. Outstanding clerical skills are among my most important qualifications. Please consider me for your opening! I look forward to hearing from you soon. Sincerely Yours

School Secretary Sample 12

I am writing to inquire about your School Secretary position. Finding a job is difficult but it would be my honor to make an application for this position. I hold the relevant skills and qualifications which you are looking for in this position. I can work well with children, organize events, and maintain records during my time as a secretary. I believe that my knowledge of education, along with my administrative experience will be an asset to your school district. Thank you for considering me as a candidate for your School Secretary position

School Secretary Sample 13

I am very interested in the school secretary position. I have experience as an administrative assistant and am available to start immediately. Thank you for your consideration.

School Secretary Sample 14

Dear Mr. Smith,

I am writing in response to the open position for a School Secretary that you posted. I have been an assistant secretary in this school district for 20 years and I would be thrilled to take on the responsibilities of this prestigious position.

I am capable of handling any task associated with the job and I am willing to work hard for it because my knowledge and experience make me a perfect candidate for this role. Thank you so much!

School Secretary Sample 15

Dear I am writing to express my interest in the School Secretary position at your school. I have a strong interest in education and believe that this would be a wonderful opportunity for me to be a part of such an amazing program. I have worked as an administrative assistant for over 10 years, and during that time I have been able to develop excellent oral and written communication skills. My attention to detail is also another strength, so I know I would excel in any position requiring accuracy and organization. I hope you will consider my qualifications for this job and contact me soon if you think we can work together! Thank you very much for your consideration, Charlotte

Recruiters and hiring managers receive hundreds of applications for each job opening.

Use the above professionally written School Secretary cover letter samples to learn how to write a cover letter that will catch their attention and customize it for your specific situation.

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Secretary Cover Letter Sample

Get invited for more job interviews & learn how to improve your cover letter with our free, editable Secretary cover letter sample. Copy-paste this cover letter example free of charge or modify it in any way using our job-landing cover letter maker.

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Secretary Cover Letter Sample (Full Text Version)

Fanny dermaux.

Dear Hiring Manager,

I am writing in response to the job posting on your website seeking an experienced administrative secretary with a strong background in fast-paced business environments. I believe that my qualifications make me an ideal candidate for the position and that I would be a valuable addition to your team and organization.

I hold a Professional Secretary Certification from a reputable Institute of Chartered Secretaries and Administrators, demonstrating my knowledge and commitment to the field. I have gained a broad understanding of office management, as well as related areas such as marketing, human resources, and accounting. I am dedicated to continuous self-improvement and ongoing learning.

In my previous roles, I have taken on increasing responsibilities and excelled in various tasks beyond basic secretary duties. I have managed travel arrangements, prepared detailed reports, maintained staff records, and acted as a key point of contact for clients. I have been recognized for my exceptional work ethic and performance, receiving accolades such as Employee of the Month and Top Collaborator.

With a keen eye for detail, strong communication skills, and proficiency in multiple languages, I consistently strive for excellence and aim to achieve all goals and objectives. I am proficient in using various office management software programs, including EnGlobe, Azeus Convene, Visual 360, and Boardable. I am fluent in German, English, and French.

I am enthusiastic about the opportunity to contribute to your team and would be honored to be considered for this position. Thank you for your time and consideration.

Sincerely, Fanny Dermaux

Milan Šaržík, CPRW

Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.

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Entrepreneur / Business Owner Investor Consulting Facilities Manager Office Staff Business Development Procurement Startup Account Manager Front Desk Receptionist Administration Personal Assistant

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Secretary Cover Letter Template Sample with Example

A secretary cover letter is a highly significant letter that can back the job application or the resume. This cover letter is generally attested with the resume while making the job application at the post an office secretary. Writing an influencing secretary cover letter can always improve the odds of getting the desired secretarial post for aspiring individuals. Here in the article ahead, we are going to guide our aspiring secretary readers in drafting an impressive secretary cover letter. The article contains some tips and samples of this cover letter as the reference source for writing this specific cover letter.

A cover letter is an additional piece of document that can be used in integration with the resume while applying for any job profile. In the corporate world, cover letters are gaining continuous significance as most hiring organizations require these letters. The whole purpose of the cover letter is to provide more information regarding job-seeking candidates to the hiring organization. It includes professional-related information such as the educational background, working experience, workplace achievements, and so on details regarding the candidate.

How to Write a Cover Letter for Secretary?

Well, the efficacy of any cover letter always depends upon how well one drafts it in the terms of imparting the required information through the letter. One should always keep in head that a cover letter is different from the resume as it passes on the other set of information. A cover letter contains only such professional competence information to the hiring organization that is not covered by the resume. Here below are some tips as to how one should draft an impressive secretary cover letter.

• Start the cover letter as an additional piece of document that continues conveying the professional competence information to the hiring agency for the post of secretary.
• Start the letter with a formal format and highlight your organizational related skills in the context of soft and hard skills.
• Your skills should be compatible enough with the management-related requirements of the hiring organization.
• You can also add some examples of scenarios that practically vouch for these skills.
• Furthermore, you should also insert your educational background-related information at the beginning or midsection of the letter.
• It will stand as proof of attesting your educational competency for the job profile.
• In the end, you need to wrap up the cover letter with a convincing note that shows up your enthusiasm and keen interest to work as a professional secretary with the organization.

Sample Secretary Cover Letter

We always believe that having the practical exposure of the cover letter always counts when it comes to developing this letter on your own. For the same cause, we are here compiling the fine sample of this secretary's cover letter as the reference source.

New Era Technology Private Limited 32 South Avenue New York City, 239802 New York, United States

Dear Sir/Ma'am

I'm thrilled to have come across the latest opening of the company secretary post at the New Era Technology. As an aspiring professional, I have always sought the opportunities to look forward to this emerging giant in the domain of technology. Taking a step closer towards the same I'm applying for the post of secretary in the company that I have adored the most. I'm a professionally qualified company secretary and come with significant working experience in the domain for over 4 years now. I have recently resigned from my previous company to advance my career to the next level.

Further, I believe this is the perfect place from where I can get going since I see myself as the balanced candidate that can fit the position of secretary in the company. I have enclosed my working experience and all the achievements that state my skills and competence as the company secretary. I'm looking forward to having the interview call from the company to prove my worth for the post of the company secretary.

Thanks & regards Taran Holmes

School Secretary Cover Letter

The school secretary job profile more or less is equivalent to the company secretary as both of these posts are related to the managerial profile. Well, to make it more clear we are here attaching a cover letter specifically for the post of school secretary. You can go through the sample letter below to gain some fine exposure to the same.

Gold Elementary & High School 35 Old Street, Los Angeles (California) California 234762, United States

I'm writing this cover letter as an additional piece of document to my resume for the post of administrative secretary at your school. I'm a professionally qualified person for the post of secretary and have working experience of over 10 years. Over some time, I have won several yearly awards for my administrative work from the previous school. I resigned from my earlier school due to the stagnant work culture with no significant growth.

I'm the kind of person who always thinks progressively with perspective and the same is shown in my administrative skills. I find myself as the perfect candidate to fill in the vacancy of administrative secretary at the Gold school. You can find all my working experience and achievements in the enclosure of this cover letter. I'm hopefully looking forward to hearing from you consider me for the interviewing opportunity.

Thanks & regards Adah Washington

So, these are the fine sample cover letters for the post of secretary that an aspiring secretary can draft for him/herself. We believe that these cover letters would work as a fine reference source to guide the individuals in drafting their cover letters for the secretarial posts.

Secretary Cover Letter Template in PDF & Word

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Secretary Cover Letter Examples

A great secretary cover letter can help you stand out from the competition when applying for a job. Be sure to tailor your letter to the specific requirements listed in the job description, and highlight your most relevant or exceptional qualifications. The following secretary cover letter example can give you some ideas on how to write your own letter.

or download as PDF

Cover Letter Example (Text)

Shanedra Rypma

(690) 082-0662

[email protected]

Dear Lana Caridi,

I am writing to express my keen interest in the Secretary position at KPMG as advertised. With a solid background of five years of administrative experience at Deloitte, I am confident in my ability to contribute effectively to your team and support the operations at KPMG.

During my tenure at Deloitte, I honed my administrative skills, including scheduling, correspondence, and document management, all of which are crucial for the smooth operation of a dynamic office. I have a proven track record of managing complex calendars, coordinating travel arrangements, and preparing meeting materials, which I understand are key aspects of the Secretary role at KPMG.

My experience has also equipped me with the ability to work under pressure and to prioritize tasks efficiently. I am adept at handling confidential information with discretion and have consistently provided high-level support to management teams. My commitment to maintaining a highly organized and efficient office environment has been recognized by my peers and superiors alike.

I am particularly attracted to the opportunity at KPMG because of your firm's reputation for excellence and your commitment to fostering professional development. I am eager to bring my strong work ethic, attention to detail, and team-oriented approach to your esteemed company. I am looking forward to the possibility of discussing how my background, skills, and enthusiasms can align with the goals of KPMG.

Thank you for considering my application. I am excited about the opportunity to contribute to your team and am looking forward to the possibility of discussing my application with you in further detail.

Warm regards,

Related Cover Letter Examples

• Press Secretary
• School Secretary
• Administrative Secretary
• Executive Secretary
• Office Secretary
• Unit Secretary

Entry-Level Secretary Cover Letter No Experience: 2 Samples

A secretary cover letter is a 1-page document that shows your interest in working for the employer.

It contains information about your skills and knowledge in the secretarial field.

How to Write a Great Cover Letter for a Secretary With No Experience?

In order to write an effective cover letter for an entry-level secretary, with no experience in hand, make sure that you draw the attention of prospective employers towards your transferable secretarial skills gained through part-time, volunteer, internship, or summer jobs.

Both the choice of words and the structure should be flawless so that the employer has no reason to discard it!

Proofread your work and ask a friend to review your cover letter to minimize the chances of errors.

The following 2+ cover letter samples for an entry-level secretary resume will assist you in achieving your career goals.

Related: Secretary Resume No Experience

Entry-Level New Secretary Cover Letter with No Experience Sample 1

Lisa Simpson 77 Morris Ave Bronx, NY 55343 (000) 989-7665

June 12, 2023

Mr. Abraham Linn HR Manager Apex Co. 726 Woods End Road Bronx, NY 01146

Dear Mr. Linn:

As a results-driven individual, I am eager to work for Apex Co in the capacity of a Secretary. My knowledge and skills in performing clerical and executive support tasks make me a perfect candidate for this position. It would be a great pleasure to become a part of your team.

As noted on my resume, I possess excellent organizational and planning skills with great attention to detail. Through my summer internship at ABC Company, I developed strong skills in:

• Answering and processing incoming telephone calls
• Greeting visitors, answering their questions, and guiding them to the appropriate department
• Maintaining client database
• Typing correspondence, writing memos, and collecting minutes of meetings
• Preparing client charts
• Maintaining computerized records

Furthermore, I have a demonstrated ability to use MS Office applications with a typing speed of 60WPM. I also have a track record of managing files numerically and alphabetically. My passion for working in a fast-paced environment along with a natural aptitude to tolerate and manage crises will help me exceed your expectations. The enclosed resume will provide you with further details regarding my strengths, education, and skills.

I will call your office next week to find out if it will be appropriate to arrange an interview. Meanwhile, I can be reached at (000) 989-7665 if you need to contact me.

Thank you for your time and consideration.

Lisa Simpson

Entry Level Secretary No Experience Cover Letter Sample 2

Juana Kerr 23 West Street Houma, LA 08974 (000) 414-7855 Jauna @ email . com

Mr. Freddie Kline Hiring Manager Gayson Inc. 520 Polk Avenue Houma, LA 08974

Dear Mr. Kline:

As a highly motivated and well-organized individual with exceptional communication and interpersonal skills, I am writing to apply for a secretary role at Gayson Inc.

Not only am I a go-getter, but I am also meticulous when it comes to managing office tasks. Specifically, I have in-depth knowledge of:

• Answering and forwarding phone calls and emails
• Managing the agenda and arranging meetings and appointments
• Writing correspondence, memos, and forms
• Completing reports and maintaining a filing system
• Making travel arrangements and documenting expenses

Not to mention, I perform all tasks with a high degree of professionalism, integrity, and attention to detail. Moreover, I am proficient in MS Office applications.

My resume is attached to provide you with more information on my strengths and passion. I would welcome an opportunity to discuss with you how I may make solid contributions to the success of your team.

Thank you for your time and consideration, and I look forward to hearing from you soon.

Juana Kerr (000) 414-7855

• Entry Level Unit Secretary Cover Letter No Experience
• 2 Entry Level Secretary Resume Samples with No Experience
• Legal Secretary Cover Letter No Experience
• Entry Level Unit Secretary Resume With No Experience

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Office Manager Cover Letter Examples For 2024 (20+ Skills & Templates)

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Looking to score a job as an Office Manager?

You're going to need an awesome cover letter. This guide is your one-stop-shop for writing a job-winning Office Manager cover letter  using our proven strategies, skills, templates, and examples.

All of the content in this guide is based on data from coaching thousands of job seekers (just like you!) who went on to land offers at the world's best companies.

If you want to maximize your chances of landing that Office Manager role, I recommend reading this piece from top to bottom. But if you're just looking for something specific, here's what's included in this guide:

• What To Know About Writing A Job-Winning Office Manager Cover Letter
• The Best Skills To Include On An Office Manager Cover Letter
• How To Address An Office Manager Cover Letter
• 3 Office Manager Cover Letter Examples

The 8 Best Office Manager Cover Letter Templates

3 tips for writing a job-winning office manager cover letter.

Here's the step-by-step breakdown:

Office Manager Cover Letter Overview: What To Know To Write A Cover Letter That Wins More Job Offers

What do companies look for when they're hiring an Office Manager?

Companies love candidates with strong organizational and multitasking abilities to manage office operations. They also look for individuals with outstanding communication and interpersonal skills to coordinate with staff and external partners.

Companies also appreciate candidates adept in office software and administrative tools for scheduling and data management tasks. Lastly, a proactive approach and problem-solving mindset are essential for addressing challenges and enhancing office processes.

Your cover letter should show the company that your personality and your experience encompass all of these things.

Additionally, there are a few best practices you want to follow to write a job-winning Office Manager cover letter:

• Properly address your letter: Begin your letter by addressing the hiring manager or team. Don't forget to state the specific Office Manager job you are interested in!
• Express your understanding of the company: Clearly articulate that you are well-familiarized with the company's products and the market, and tie this up with your skills, demonstrating how they align with their needs.
• Highlight your skills: Showcase your most relevant skills for the role, such as Management, Communication, Operations, and more.
• Tailor your cover letter for the job description: Emphasize your experience to meet the job requirements listed in the description.
• Be concise and clear: Your cover letter should be short and easy to read. Keep it to one page and focus on the good stuff!
• End with a call to action: Close with an effective call to action, expressing enthusiasm for the opportunity and inviting further discussion on how you can contribute to the company's success.
• Proofread: Make sure to thoroughly proofread your cover letter for any grammatical errors or typos. A well-written, error-free letter can make a strong first impression. I recommend using Hemingway App or Grammarly to do this.

Let's dive deeper into each of these, so you have the exact blueprint you need to see success.

The Best Office Manager Skills To Include On Your Cover Letter

Keywords are one of the most important factors in your cover letter. They show employers that your skills align with the role, and they also help format your cover letter for Applicant Tracking Systems (ATS).

If you're not familiar with ATS systems, they are pieces of software used by employers to manage job applications. They scan cover letters for keywords and qualifications and make it easier for employers to filter and search for candidates whose qualifications match the role.

If you want to win more interviews and job offers, you need to have a keyword-optimized cover letter. There are two ways to find the right keywords:

1. Leverage The 20 Best Office Manager Keywords

The first is to leverage our list of the best keywords and skills for an Office Manager cover letter.

These keywords were selected from an analysis of  real Office Manager job descriptions sourced from actual job boards. Here they are:

• Communication
• Administrative Support
• Coordination
• Point Of Contact
• Interpersonal
• Professionalism

2. Use ResyMatch.io To Find The Best Keywords That Are Specific To Your Cover Letter And Target Role

The second method is the one I recommend because it's personalized to your specific cover letter and target job.

This process lets you find the exact keywords that your cover letter is missing when compared to the individual role you're applying for.

Here's how it works:

• Open a copy of your updated Office Manager cover letter
• Open a copy of your target Office Manager job description
• In the widget below, paste the job description and hit scan!

ResyMatch is going to scan the target job description and show you the exact keywords and skills that are relevant to the role and that you should weave into your cover letter.

If you're ready to check it out, grab your target job description and run your first scan here:

To start, paste your target job description (or multiple job descriptions) into the box below:

Scan to help you identify keywords and skills within your target job description.

Scanning...

If you're more of a visual learner, here's a video walking through this whole process so you can follow along:

How To Address A Office Manager Cover Letter

Personalization is what makes a cover letter stand out. That starts from the very first sentence where you greet the person reading your cover letter! There are two ways to do this well:

1. Use The Hiring Manager's Name

The first, and best, is by including the hiring manager's name. Let's say that you discovered the hiring manager's name from a post on LinkedIn or via an informational interview.

This is the jackpot! All you need to do is use their name in the introduction, like this:

2. Use This Formula: To The [Department] Team at [Company]

If you don't have the hiring manager's name, no problem! You can address your cover letter to the team that you're applying to.

For example, if you're applying for a Product Marketing Manager role at Discovery Education, you might start your cover letter like this:

This shows the reader that this letter has been written specifically for them and the content inside of it will support that.

It's much more relevant and personal than  “To Whom It May Concern!”

For more advice on writing a strong opening to your cover letter, check out this guide.

3 Office Manager Cover Letter Examples For 2024

Now let's take a look at all of these best practices in action. Here are three cover letter examples for different situations from people with different backgrounds who are all applying for Office Manager roles:

Office Manager Cover Letter Example #1: A Traditional Background

Our first example is a cover letter written by a candidate with traditional experience. Here is what an example of their cover letter might look like:

Office Manager Cover Letter Example #2: A Non-Traditional Background

Our second cover letter example comes from a candidate looking to transition from a background in education to an Office Manager role. This cover letter demonstrates how the author identifies and communicates their transferable skills:

Office Manager Cover Letter Example #3: No Experience

Our third example highlights an Office Manager with no experience. Here is what their cover letter might look like:

At this point, you know all of the basics you'll need to write an Office Manager cover letter that wins you more interviews and offers. The only thing left is to take all of that information and apply it to a template that's going to help you get results.

We made that easy with  our CoverBuild tool . It has 8 proven templates that were created with the help of recruiters and hiring managers at the world's best companies. These templates also bake in thousands of data points we have from the job seekers in our audience who have used them to land job offers.

Just click any of the templates below to start building your cover letter using proven, recruiter-approved templates:

Free Job-Winning Cover Letter Templates, Have AI Write Yours in Less Than 2 Minutes .

Choose a cover letter template below to get started:.

Great Choice! Now, how do you want to write your cover letter?

Let AI write your unique cover letter using our proven templates.

Or use our templates to write your own from scratch.

You're off to a strong start! But I've got a few more tips to help you take your cover letter to the next level:

1. Use CoverBuild.io To Write Your Cover Letter In <2 Minutes

All of these tips and best practices work, but you still have to implement them. Normally, that'd mean you sitting down and spending hours brainstorming ideas, typing, deleting, and typing again, and then feeling absolutely drained.

Now there's a way to work around all of that so you save your best energy for the writing and edits that matter most. Here's how it works:

• Head to CoverBuild.io
• Select the “2 Minutes” option to have AI write your cover letter
• Select a template for your cover letter, then follow the 3 step process for sharing info about your experience and the target job with CoverBuild's AI
• Click “Generate My Cover Letter” and watch the tool write a unique cover letter that's personalized to your experience and your target job!

To make it even easier, you can select a cover letter template from the widget below to get started:

If you'd like to see the process in action, here's a video walking through all of the steps above:

Note:  I do not recommend or advise that you simply copy and paste any AI-generated content and submit your application. You should always review, revise, and personalize the content yourself before applying.

2. Include Measurable Metrics And Outcomes

Too many job seekers only focus on the actions that they took and not the outcomes that resulted from those actions. As a hiring manager, it's impossible to differentiate between a dozen candidates who were all “Responsible for managing calendar and communication.”

If you want to win, your cover letter should speak to the specific outcomes that you drove in previous roles. That could be:

• The office workflow you helped improve
• The increase in productivity you helped achieve
• The costs you helped reduce

These outcomes will show hiring teams what you're capable of and make your value crystal clear!

3. Match Your Cover Letter And Resume Design

They're the exact same car, down to the year, make, and model. The only difference is the way the product was presented. Like I said, quality impacts perceived value.

One of the best ways to boost the quality of your cover letter is to make it look clean, professional, and have it match your resume. That's why the resume templates in our resume builder tool match the cover letter templates in our cover letter builder:

If you use both tools to create your cover letter and your resume, your entire application is going to be top notch.

Key Takeaways To Wrap Up Your Job-Winning Cover Letter

You made it! We packed a lot of information into this post so I wanted to distill the key points for you and lay out next steps so you know exactly where to from here.

Here are the 5 steps for writing a job-winning Office Manager cover letter:

• Start with a proven cover letter template from CoverBuild.io
• Use  ResyMatch.io to find the right keywords and optimize your cover letter for each role you apply to
• Start your cover letter with a personalized greeting for the hiring manager or team name
• Emphasize the measurable outcomes and value you drove in previous roles (include metrics!)
• Compare the draft of your cover letter to the examples on this page to make sure you're on the right path
• Use a tool like  Hemingway App or Grammarly to proofread your cover letter before you submit it

If you follow those steps, you're going to be well on your way to landing more Office Manager interviews and job offers.

Now that your cover letter is taken care of, be sure to check out our guide on writing a job-winning Office Manager resume (with examples!).

Paula Martins

Paula is Cultivated Culture's amazing Editor and Content Manager. Her background is in journalism and she's transitioned from roles in education, to tech, to finance, and more. She blends her journalism background with her job search experience to share advice aimed at helping people like you land jobs they love without applying online.

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How to Address a Cover Letter

Learn how to address a cover letter under different circumstances and how to find a contact to send the letter to when you don’t have a name.

When you're applying for a job or contacting an employer speculatively, the format of your cover letter will vary depending on whether you have a named contact and the reason for your letter. It's important that you address a cover letter correctly, as it's the first thing the reader will see. It needs to be professional and create a good impression.

What is a cover letter, and why is it important?

A cover letter is a document sent with your CV or application for a job opening. A great cover letter shows your reason for applying. It also pulls together all the main evidence supporting why you're the best person for the job, as outlined in your CV, application, and other supporting documents.

Each cover letter you write is highly tailored to the position you’re applying for and the hiring company. It should address essential criteria and elaborate on important points in your CV. Consider your cover letter to be your sales pitch. A great cover letter invites a recruiter to read your CV or application.

Who do you address a cover letter to?

Your cover letter should be addressed to the person responsible for recruitment. If you don’t know the person's name, there are ways to find out. Finding the name can be the difference between your letter being read or lost in the pile, so follow the guidelines below to make sure you address your cover letter most effectively.

Addressing a cover letter with a name

This is the best start if you have a name for your recipient. This means the letter will likely be delivered to the right person rather than lost or sent to someone without the power you need.

A cover letter is a formal document that should be addressed as such. The most professional way to do this is with "Dear." For example:

Dear Mr. Miller

Dear Ms. Jones

Dear Dr. Sullivan

If you don’t know the person’s gender or preferred pronouns, you can use their first name. For example: "Dear James Miller." Don’t include a comma or colon after the greeting.

Addressing a cover letter to a recipient with a professional title

If the recipient of your cover letter has a professional title, always include it. Someone with a PhD will be a doctor rather than a Mr/Ms. This also makes things easier if you need help deciding which personal pronoun to use.

Addressing a cover letter without a named recipient

It's worth finding one when deciding who to address a cover letter to when you don’t have a name. This is covered in more detail in our ‘First steps in determining a recipient’ section below.

If you absolutely can’t find a name, address your cover letter to the appropriate department within the company or organisation. For example, "Dear [Department] Hiring Team". You can use that if you know the job title of the person you need to send your letter to, and it’s just their actual name that eludes you. For example: "Dear Head of [Department]" or "Dear Director of [Department]".

Addressing a speculative cover letter

When writing a speculative cover letter that isn't in response to a job posting, the principles are much like the above. You may or may not know the name of the person you're trying to reach. If you do, so much the better. Include the name.

The difference with a speculative letter is that a mutual connection may have given you the name of the appropriate recipient. If this is the case, mention that connection in your introduction. For example:

Dear Mr Morris

My former employer, Jenny Lee of Brandenburg and Associates, gave me your details after your new customer service department was developed.

Addressing a cover letter sent by email

Addressing a cover letter to send via email slightly differs from a printed one. A printed letter would include the recipient's address and the date, which is unnecessary in an email, as the letter will be the body of the email.

However, your email still needs to be as professional as a traditional cover letter. Formally address the letter, as you would in a printed cover letter. 

The subject line and an email cover letter are important to notice amid the hundreds of emails a recruiter might receive. Include your name, the job title you’re applying for, the reason for contact, and what is included in the documents you're sending. An example would be:

Helen Williams – Marketing Manager Position – CV and cover letter

If you have a recipient’s name but you're sending your email to an "info" address, you can include "FAO" (for the attention of) in your title:

FAO Mark Booth—Helen Williams—Marketing Manager Position

How to find the right recipient

If you don’t have a recipient for your cover letter, you'll need to do some research. You might even have a name but not an email address. Here are some tips for hunting down elusive contacts and their addresses.

Research websites

Check out the company website and social media sites. Use Google to piece together what you know and find details on lesser-known websites such as About pages. For example, if you know the desired department to contact, you can search for "Head of Marketing for [Department]" and see what it brings up.

If you have a name but no contact address, you can search for your contact: "Mr. Jones, Head of Marketing at [Company]." If you need a contact email address, you may find a social media page.

Call the company

The good old-fashioned telephone is an excellent way to find a contact for your cover letter. Call the company, explain why you are calling, and ask them to whom best to send your cover letter and CV.

Check LinkedIn

LinkedIn is a great tool for finding people thanks to its built-in and highly effective search function. You can search by the person's name if you have one, and for a more advanced search, you can add the company and location. If you find the person you’re looking for, you will see a "Contact info" link on their profile under their name, so you can attempt to message them and ask. 

If you don’t have a name, you can search the company and see who is listed as an employee. If the person you want isn’t listed, you may be able to contact someone in a related department, such as HR, and ask for assistance. You may even be able to get an introduction from a mutual connection.

Formatting your cover letter

The format of your letter is as important as who you send it to. Once you’ve tracked down the most appropriate recipient, you will want the rest of the letter to stand out, too.

Address and date

Your letter should be professionally formatted with your name, address, phone number, and email address in the top left. On the next line down, add the date. Then, on the left, add the name and address of the recipient. Under that, address the recipient with "Dear [Name]" on the left of the page as well.

If you send your letter digitally, which is far more common nowadays, it should be in the body of the text. At the top, you need to include the date, your city or town, country or province, phone number, and email address, but not the recipient's name and address. 

Cover letter template

Using a cover letter template can be very helpful. Generally, cover letters follow the same format (aside from the address at the top) and should ideally be no longer than a page, whether printed or emailed. Feel free to download this cover letter template for your use.

Get started.

When deciding how to address a cover letter and who to send it to, your efforts in finding the right person and formatting your cover letter professionally can help you get the interview you're looking for. For further help crafting cover letters that get you noticed, you can check out the Writing Winning Resumes and Cover Letters course offered by the University of Maryland on Coursera. 

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This content has been made available for informational purposes only. Learners are advised to conduct additional research to ensure that courses and other credentials pursued meet their personal, professional, and financial goals.