administrative job description cover letter

5 Office Administrator Cover Letter Examples

Office Administrators are the operational wizards of an organization, seamlessly coordinating tasks, managing resources, and ensuring a smooth workflow. Similarly, your cover letter is your chance to demonstrate your organizational prowess, weaving your professional experiences and skills into a compelling narrative that captures the attention of recruiters. In this guide, we'll delve into the best cover letter examples for Office Administrators, helping you to construct a persuasive and impactful introduction to your application.

Cover Letter Examples

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The best way to start an Office Administrator cover letter is by addressing the hiring manager directly, if their name is available. Then, introduce yourself and briefly mention the position you're applying for. Make sure to convey your enthusiasm for the role and the company. For example, "Dear Mr. Smith, I am excited to apply for the Office Administrator position at XYZ Company. With my extensive administrative experience and strong organizational skills, I believe I am a strong candidate for this role." This approach shows respect, initiative, and interest in the specific role and company.

Office Administrators should end a cover letter by summarizing their interest in the position and expressing gratitude for the reader's time and consideration. It's important to reiterate how your skills and experiences align with the job requirements. For example, you could say, "I am confident that my experience in office management and my ability to lead a team would make me a valuable asset to your organization." Follow this with a professional closing, such as "Sincerely" or "Best regards," and your full name. You can also include your contact information below your name for easy reference. Remember, the ending of your cover letter is your final chance to leave a positive impression, so make it count. Be confident, courteous, and express enthusiasm for the potential opportunity.

An Office Administrator's cover letter should ideally be about one page long. This length is sufficient to present yourself, express your interest in the position, and highlight your most relevant skills and experiences without overwhelming the reader. Remember, hiring managers often have many applications to go through, so keeping your cover letter concise and to the point is crucial. It's also important to maintain a professional tone and focus on how your skills and experiences make you a good fit for the specific Office Administrator role you're applying for.

Writing a cover letter with no experience as an Office Administrator can seem challenging, but it's definitely possible. Here's how you can approach it: 1. Understand the Role: Research the role of an Office Administrator thoroughly. Understand the skills and responsibilities it entails. This will help you identify any transferable skills you may have from your previous experiences. 2. Start with a Strong Introduction: Begin your cover letter with a compelling introduction that grabs the reader's attention. Mention the position you're applying for and express your enthusiasm for the opportunity. 3. Highlight Transferable Skills: Even if you don't have direct experience, you may have transferable skills from other roles or experiences. These could include skills like organization, communication, problem-solving, or proficiency in certain software. Provide examples of how you've used these skills in the past. 4. Show Your Willingness to Learn: Employers value candidates who are eager to learn and grow. Express your willingness to learn new skills and adapt to the role of an Office Administrator. 5. Use Relevant Examples: Use examples from your past experiences to demonstrate your skills and abilities. This could be from previous jobs, internships, volunteer work, or even relevant coursework. 6. Show Your Knowledge of the Company: Do some research about the company and express why you're interested in working there. This shows the employer that you're serious about the role and have taken the initiative to learn about the company. 7. Close Strong: In your closing paragraph, reiterate your interest in the role and your eagerness to contribute to the company. Thank the employer for considering your application and express your hope for further discussion. Remember, the goal of a cover letter is to show the employer why you would be a good fit for the role, even if you don't have direct experience. By highlighting your transferable skills and your willingness to learn, you can make a strong case for why you should be considered for the position.

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Administrative Assistant Cover Letter Example (W/ Templates & Tips for 2024)

Maybe, your career as an administrative assistant started back when you organized your classmates' desks.

Jokes aside — you always had a knack for efficiency and organization, and now you’ve turned those skills into a profession.

It's a dream come true, but there's just one hurdle standing in your way — the cover letter.

Staring at that blank page, trying to convey your skills and experience, feels a lot like being stuck in a loop. It's like experiencing writer’s block, and you just can't seem to find the right words to paint yourself in the best light.

Don’t worry though!

In this article, we're here to assist you in crafting the perfect administrative assistant cover letter, step by step.

We'll guide you through:

• An Outstanding Administrative Assistant Cover Letter Example
• 5 Simple Steps to Craft the Best Administrative Assistant Cover Letter
• 3 Essential Tips for a Successful Administrative Assistant Cover Letter

Let’s dive in!

Administrative Assistant Cover Letter Example

5 Steps for the Perfect Administrative Assistant Cover Letter

You've just seen what a job-winning cover letter looks like. 

Now, it's your turn to write one . Just follow the steps we're about to share, and you'll be on your way to crafting a standout cover letter that gets results. 

#1. Put Contact Information in the Header

When creating your administrative assistant cover letter, it all begins with your contact information, just like on your resume . Here's what you should include:

• Full Name: Your complete name should be at the top of the page.
• Job Title: Tailor your job title to match the specific administrative assistant role you're applying for. Clarity here helps streamline the hiring process.
• Email Address: Opt for a professional and straightforward email address, typically a combination of your first and last name.
• Phone Number: Ensure your phone number is accurate, including the dialing code if applying for positions abroad.
• Location: Mention your city and state or country. If you're open to remote work or relocating, make that clear on your administrative assistant resume.
• Relevant Links (Optional): Include any pertinent websites or social media profiles, such as LinkedIn.

Next, it's time to provide the receiver’s info. That includes: :

• Company Name: Specify the company you're applying to.
• Hiring Manager's Name: Whenever possible, identify the hiring manager for the department you're interested in. Research the job ad, the company's website, or LinkedIn for this information.
• Hiring Manager's Title: If you ascertain that the hiring manager for this specific job ad holds a department head role, use that title instead of just "Hiring Manager."
• Location: Include the city and state or country, particularly for globally operating companies. 
• Email Address (Optional): If available, include the hiring manager's email address.
• Date of Writing (Optional): Consider adding the date you composed your cover letter for that extra touch of professionalism. Now you're ready to start crafting your winning cover letter for the administrative assistant role you desire. Good luck!

#2. Address the Hiring Manager

Once you've included all the necessary contact information for your administrative assistant's cover letter, make sure to address the hiring manager the right way.

Addressing your cover letter correctly can make a positive impression on the hiring manager. 

Start by conducting some research. Check the job posting, the company's website, or LinkedIn profiles to find the hiring manager for the position you're interested in. This way, you can find their name and email address.

Next, address them formally. Consider using "Ms." or "Mr." followed by their last name. If you're unsure about their gender or marital status, you can simply use their full name. For example:

• Dear Mr. Smith,
• Dear Alex Johnson,

In cases where you can't find specific information about the hiring manager or the head of the administrative department, you can address your letter to the department or the company in general:

• Dear Administrative Department,
• Dear Administrative Hiring Team,
• Dear Human Resources Recruitment Team,

#3. Write an Eye-Catching Opening Statement

Hiring managers typically spend about seven seconds reviewing a candidate's application before deciding whether to read it thoroughly. That’s why grabbing their attention from the get-go is crucial if you want them to read the rest of your cover letter. 

Formally introduce yourself in the opening statement and clearly state your interest in the role. Expressing your enthusiasm for the industry or the specific job can grab the hiring manager's attention.

Researching the company can help improve your opening statement even further. The more you know about the employer, the better you can emphasize how you fit in with their culture. 

This can show to the hiring manager that you're not just applying indiscriminately; you're interested in this particular position.

Depending on your experience level, you can also kick off your cover letter by highlighting a noteworthy achievement or the skills that make you an ideal fit for the role. Keep this paragraph concise, aiming to spark the hiring manager's curiosity and encourage them to explore your cover letter in more detail.

Check out some more cover letter examples to get inspired about writing your opening statement. 

#4. Use the Cover Letter Body for the Details

The body of your cover letter is your opportunity to dive deeper into your qualifications and professional skills.

Avoid the temptation to simply rehash your resume; that won't cut it here. Your objective is to demonstrate, beyond a doubt, that you're the standout candidate. To achieve this, focus on showcasing your achievements relevant to the administrative assistant field, drawing inspiration from the job listing.

Tailoring your cover letter to align with the job advertisement is key. Highlight the specific skills the company seeks and how you can contribute to their team. For instance, if you're vying for an administrative assistant role in a tech-centric environment, emphasize your tech-related skills rather than, for example, your experience in e-commerce.

Displaying knowledge about the company, its products, services, or industry can earn you extra brownie points. If you're well-acquainted with the company's offerings, be sure to mention it in your cover letter to illustrate your alignment with its mission and culture.

Lastly, be enthusiastic. Express your genuine excitement for the role and your unwavering confidence in how your unique skills and experience will be a valuable addition to their organization. This enthusiasm can be infectious and leave a lasting impression on the hiring manager.

Also, make sure to avoid these common cover letter mistakes that can harm your chances of landing an interview. 

#5. Wrap It Up and Sign It

Concluding on a professional note is the cherry on top of your administrative assistant cover letter.

Your goal here is to ensure you leave a positive impression on the hiring manager, reinforcing the confidence you’ve demonstrated throughout your letter.

So, wrap up by confidently reiterating why you're an ideal fit for the administrative assistant role or summarize the skills that set you apart from other candidates.

And don’t forget to include a call to action. Encouraging the hiring manager to take the next step, such as discussing your application further, can create a lasting impression and boost your chances of securing an interview.

To wrap it all up, select a professional sign-off. Choose an appropriate signature line, followed by your full name. Here's an example:

Please don't hesitate to reach out to me at the provided email or phone number to arrange an interview. I eagerly anticipate the opportunity to discuss my application in more detail at your earliest convenience.

If you're looking for alternatives to "Sincerely," consider these options:

• Kind regards,
• Respectfully,
• Thank you for your consideration,

Choose the sign-off that best aligns with your personal style and the tone of your cover letter.

3 Essential Administrative Assistant Cover Letter Tips

You've got the basics down, and now it's time to fine-tune your administrative assistant cover letter with some essential cover letter tips that will make it shine. Let's dive into these valuable insights to help you create a standout cover letter.

#1. Match Your Resume

If you’re serious about landing a position, it's important that all the documents in your job application are fine-tuned with each other.

Ensure that your administrative assistant cover letter's formatting and layout match your administrative assistant resume to convey professionalism and attention to detail. Make sure your text and contact details are neatly aligned on the page, maintain consistent font styles and sizes, and set appropriate margins and line spacing to keep your cover letter concise on a single page. 

This consistency will show you’re professional and serious about the job.

Or Use A Cover Letter Template Instead

Struggling to craft the perfect cover letter from scratch? Don't worry; we've got a time-saving trick up our sleeves. 

Try out our free resume builder to create the perfect administrative assistant resume.

Then, pick a cover letter template that matches it visually to save time and effort.

Our templates are created in collaboration with hiring managers around the world, which means they hit industry standards right on the mark. You save time and get a matching cover letter for your resume that looks absolutely professional. Sweet deal, isn’t it?

#2. Mention The Right Skills

Highlighting your skills in your administrative assistant cover letter is crucial. 

The trick here, however, is not just to list all your skills. Firstly, keep it relevant and only talk about the skills you have that are required for the job. If you’ve already listed them on your resume, this is your chance to actually explain in more detail how they make you the perfect fit for the job. 

This demonstrates to hiring managers that you understand the role's requirements and have what it takes to excel in it. So, make sure to weave your skills into your cover letter strategically, emphasizing how they align with the position's demands.

#3. Be Formal

Maintaining a formal tone in your administrative assistant cover letter is the way to go. 

Keeping things formal will reflect your professionalism and respect for the workplace environment. This formality sends the right message to potential employers, indicating that you’re serious about the application and can conduct yourself appropriately in a corporate setting.

That said, don’t go overboard with the formality. You can, for example, make the cover letter a bit more personal by addressing the hiring manager by their name or sign off using “Warm Regards.” 

Key Takeaways

And that sums up crafting an administrative assistant cover letter!

We hope our guide has equipped you with the tools to write a spot-on administrative assistant cover letter. 

Before you head off, let's quickly review:

• Ensure your administrative assistant's cover letter provides any relevant links or attachments so the hiring manager can easily access additional information related to your experience.
• Ideally, your cover letter should be addressed directly to the hiring manager. A little research on the job posting might help you discover their name.
• Use your cover letter to elaborate on the administrative skills and experiences that make you an ideal candidate. Highlight expertise that aligns with the job requirements.

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Administration cover letter example

Primary purpose

Secondary purpose.

Administration positions are some of the best opportunities to get inside in the door of your dream company. These positions offer plenty of room for growth and an inside look at both the world of administration and the industry in which you work.

Because these jobs make for great entry-level positions and require a generalized relevant skill set, they can be highly competitive. Making yourself stand out from other applicants should be one of the primary goals while creating your application.

To show off your unique advantages and enthusiasm for the position, you’ll need more than an exceptional resume. A great cover letter can truly make the difference when it comes to catching a hiring manager’s attention. Luckily with Resume.io’s collection of trusted tools and templates, writing the perfect cover letter is easier than you think.

This guide, along with our administration / assistant cover letter example will:

• Explain the proven advantage of a cover letter  and its goals for your job search
• Break down the cover letter format, elements and provide free examples, samples and templates
• Detail the power of writing to persuade with tips to make your application stand out
• Help you avoid common mistakes and impress any employer with your unique skills

But first, if you haven’t already perfected your resume, that’s a great place to start. Check out our administration-specific examples , templates and general resume writing guide ). Now it’s time to write the cover letter that seals the deal on your dream job.

Why write an administration cover letter?

Before we dive into the importance of including a cover letter with your application, let’s take a look at what a cover letter actually is and what it accomplishes for you.

This one-page document (roughly 200 to 400 words) is much more free-form than your resume, meaning there’s plenty of space for you to elaborate on your most important achievements and strongest relevant skills. 

While you probably had to keep your resume concise, your cover letter allows you to speak in your own tone of voice and to establish a personal connection with the hiring manager.

The writing is only half the battle, however. To truly make a great impression, you’ll need to use professional formatting as well. San serif fonts like Arial, Georgia and Helvetica with a size of about 11 points generally offer the best combination of style and readability. For even more specific formatting tips, check out our overall guide on cover letters .

What if the administration job application DOESN’T require a cover letter?

Sometimes a job application won’t mention if a cover letter is actually required. While this might seem like a free pass to save yourself the trouble, not including a cover letter could actually lower your chances of getting the job. Remember that competition in the modern job market is fierce, especially if you don’t want a mediocre job that will soon become a burden, but rather a good position to build a career from.

Unless specifically asked NOT to, it’s always a good idea to write and submit this document to highlight your strengths and maximize your chances of landing the position (more on that in a second!)

If you’ve already worked in administration, then you understand the importance of a great first impression. Whether you work in business administration, as an executive assistant or in another assistant position, you know that your communication skills are a big part of setting a professional tone for the workplace.

Likewise, the way you communicate in your cover letter sets the tone for how your entire application will be received. Some applicants overlook this document, thinking that a resume will be enough to land them the position.

But a great cover letter is your secret weapon. It allows you to maximize the chances that your application will stand out, even against candidates with years of experience in the field. 

While your resume is designed to convey dates and names, it lacks space for you to convey personality – an important trait that allows you to fit in with the company culture. A cover letter is the perfect place to show off what makes you unique and answer any questions that may arise from your resume, like gaps in work history and work experience.

The importance of tailoring your cover letter

Writing a cover letter is a great start – but there’s one more step you’ll need to complete to make sure your cover letter is as effective as possible. Your document should include the most relevant skills, achievements and experiences for each individual position you apply for. Remember the golden rule that we also emphasize in many of our resume guides - TAILOR every document for EVERY specific job application. Sending out a one-size-fits-all resume or cover letter is a sure way to lose the competitive job race.

The job description and company website can help you get a feel for the office environment and the most important aspects of the job. The small time investment to adapt each letter can pay off big time when a hiring manager notices your effort! Check out the sample cover letter above to get more insight into the best practices for tailoring your letter.

If you’re looking for additional inspiration for cover letter writing, you can check out our related administrative cover letter examples:

• Accounting cover letter sample
• Finance cover letter sample
• Banking cover letter sample
• Bookkeeper cover letter sample
• Finance Assistant cover letter sample
• Finance Manager cover letter sample
• Bank Teller cover letter sample
• Auditor cover letter sample
• Private Equity cover letter sample
• Accounting and finance cover letter sample
• Bank Manager cover letter sample
• Loan Processor cover letter sample
• Accounting Internship cover letter sample
• Financial Advisor cover letter sample
• CFO cover letter sample  

Best format for an administration cover letter example

Having a solid administration cover letter format helps you present an efficient and organized image. This means taking care of the formatting and structure of your letter.

The format of an administration cover letter should contain the following elements:

• The cover letter header
• The greeting / salutation
• The cover letter intro
• The middle paragraphs (body of the letter)
• The ending paragraph of your cover letter (conclusion and call-to-action)Yours

The comprehensive cover letter guide offers more general advice about how to go about compiling cover letters, but below you will find specific advice on how to maximize the effectiveness of each specific letter paragraph and section.

This administration cover letter example is a good foundation to develop your own professional application:

Dear Mrs. Parker,

With 15 years of administration experience in hospitality and the past four running an outdoor leisure facility near Yellowstone, I understand the complexity of managing an efficient campsite. Given the intense seasonality and the pressure to maintain the highest standards of service when you are rushed off your feet, there is no administration job like it.

Every decision has an impact on the guests and every administrator needs to put them first – I increased repeat visits to my previous employer by 25% by tackling the four issues that matter most: top-notch facilities, well-trained staff, smooth communication and creating an organization that hums away quietly in the background (most of the time).

My nickname at my previous employer was “Mystic Molly.” I had an ability to see problems before they happened and ran a slot at the weekly meeting where people could “predict” potential issues in the week to come. It was a fun way of motivating the team to think proactively and I moved staff engagement metrics from a poor 69% to 92% over two years.

I understand that you intend to update your procurement procedures and introduce a glamping section. I hope that my following experience might prove useful:

• Managed a campsite with 150 pitches, 20 hard standings and 20 glamping pods.
• Saved 14% on a $900k operations budget by introducing centralised procurement.
• Raising cleaning and maintenance spend by 15% led to +35% glamping bookings.

My degree in hospitality and blue-chip training from the Blarriot Group during my early career have provided a solid foundation for making the best business decisions. I am a collaborative thinker and always seek to make the most of the “knowledge around the table.” You never truly understand the experiences of others until you involve them.

I am excited for the chance of an interview, and I already have a host of ideas to discuss with you. Adding glamping to your service offering creates certain operational challenges.

Your sincerely,

Theresa Bennett

Cover Letter Header

The cover letter header serves two main purposes. The first is to associate your document with you and make you memorable to recruiters. The header is the perfect place to include your name, phone number and even social media information in case a hiring manager wants to get in touch. In medium to large size companies, hiring is often handled by a team of people. Your header makes sure that no matter who comes across your application, they have all the necessary information.

The second purpose of your letter is to apply a bit of creative formatting to an otherwise bland sheet of paper. This might be one of the only places where you’ll be able to use color or other design elements, so it’s worth paying attention to the look of your header.

The goal of this section: Keep your name and contact details handy no matter who reads your letter, create an attractive presentation that’s associated with your name and makes you memorable.

Align document styles!

One of the best things you can do to create an exceptionally polished image, is to align the document styles of your cover letter and resume. This allows you to craft a “personal brand”  – a look and feel that represents you throughout your application. If you have graphic design experience, you can try this out yourself. If not, online tools and templates like these from Resume.io can make the process much faster.

Before choosing a style, it’s a good idea to take a look at the website and materials of your prospective employer to see what sort of branding they use themselves. The goal is not to make a direct copy, but rather to capture their same level of formality and style.

Cover Letter Greeting

Your cover letter greeting may be short, but it’s one of the most vital sections when it comes to creating a personal connection and setting the right tone for the rest of the letter. If at all possible, address the hiring manager by name. “Dear” followed by the correct salutation and last name usually works well, but “Hi” or “Hello” and even a first name might be acceptable in less formal situations or if you submit the letter in the body of an email.

The goal of this section: Use the letter recipient's name to create a personal connection and get the letter off to a good start.

The importance of names and addressed greetings.

The evidence behind the importance of addressed greetings is not just anecdotal – science has actually shown that humans have a positive neurological response upon hearing their own name. 

Unfortunately, in medium to large companies hiring is often taken care of by a sizable team. Even if you manage to find a few hiring managers’ or recruiter names online, it might be impossible to tell who will actually read your letter. In this case, you have a few options. “Dear Hiring Manager” may be acceptable or you can try “Dear (Company Name) Hiring Team.”

Cover Letter Introduction

The whole point of a great cover letter is to make your application stand out in a positive way. Nowhere is that goal more important than in your cover letter introduction. You’ll want to avoid a bland opening paragraph. Instead, opt for an exciting anecdote, relevant statistic or interesting fact as a way to catch a hiring manager’s attention and lead them into the body of your letter.

Notice that our cover letter example jumps right in with work history details, but also points to an understanding of an employer's pain point: "With 15 years of administration experience in hospitality and the past four running an outdoor leisure facility near Yellowstone, I understand the complexity of managing an efficient campsite."

The goal of this section: Hook the reader’s interest by using an anecdote, fact or statistic to create a noteworthy introduction.

Cover Letter Body

The body section is where you can finally dive into all your most relevant accomplishments, as well as your relevant skills and experiences. Since this is the largest part of your letter, you can simplify the writing process by breaking it into two subsections.

In the first, you can try out the STAR method to briefly describe a Situation, the required Task, your Action and the ensuing positive Result. Choose examples that most closely mirror the tasks and skills you’ll encounter in the potential position.

In the second paragraph, you can make the best case for yourself as the company’s next employee by discussing your most relevant skills and potential contributions you could make.

Reread the second body paragraph of our cover letter sample: My nickname at my previous employer was “Mystic Molly.” I had an ability to see problems before they happened and ran a slot at the weekly meeting where people could “predict” potential issues in the week to come. It was a fun way of motivating the team to think proactively and I moved staff engagement metrics from a poor 69% to 92% over two years.

This example inserts a bit of personality while highlighting the value the candidate will bring.

The goal of this section: Highlight your strengths and advantages through the Star method and any potential contributions you could make.

Cover Letter Conclusion and Signature / Sign-off

Now it’s time to wrap up your letter with the utmost professionalism and style. You can increase your chances of hearing from the hiring manager by creating an effective Call to Action. This sentence expresses your enthusiasm for the position and invites the reader to get in touch. You can also include your contact information again here, if you have the space to fit it all on one page.

Then, close out your letter with the appropriate signature. “Best regards,” “Sincerely” or even “Thank you for your consideration” can all be good options.

The goal of this section: Finish your letter with a respectful and enthusiastic Call to Action, then choose the most appropriate signature to end on a positive note.

Writing psychology – cover letter tips and strategies

When working in administration, there are a few key qualities you’ll want your cover letter to convey:

• Organization: An administrative professional should have great attention to detail when it comes to organizing documents, schedules and events. Examples of your great organization skills can help an employer visualize your success at their company.
• Efficiency: An administrative assistant who works with speed and precision can greatly increase the outward perception of a company. Examples of times you got the job done under pressure can put you a step ahead of other candidates.
• Positive attitude: Many administrative roles have to handle clients, customers or patients. Even if you work within the company, a positive attitude and cheery disposition makes you a pleasure to work with and adds to the overall morale.
• Initiative: A great administrator anticipates what needs to be done and makes it happen without having to be reminded. Expressing your interest in the company or its activities shows how you will be motivated to take charge of your job duties.

Everyone loves a good story. Whether it’s a hilarious thing that happened to you way back when or a tale from a friend or relative, we can all remember a story that brings out emotion every time we think of it.

The evidence for the importance of stories is not just anecdotal. Neuroeconomist Paul Zak has spent years researching the power that a well-spun tale has on our brains – and more importantly our actions. A great story increases our sense of empathy and encourages us to cooperate with others, whether it be by giving them a hand or by buying a product.

Advertisers have long understood the ability of a great story to convince and persuade – just think of a memorable commercial.

You, too, can use this type of emotional hook to grab a hiring manager’s attention in your cover letter and make them more likely to view you as a top candidate. 

While your “story” will come in the form of an experiential anecdote, probably from your education or another position, that doesn’t mean it can’t have some of the elements of a great story. A surprise, a success or a lesson learned can all make for great, concise anecdotes that show off your strengths. 

The goal is not only to show the hiring manager or recruiter what you can do in the role, but also to make a personal connection and create a good impression of your personality.

It’s all in the details.

One of the most important things you can do to create a memorable cover letter is to get specific. Numbers, statistics, facts and other ways you can quantitatively measure your contributions to a company make your application stand out from other job seekers. 

While you shouldn’t bog down your letter with too many unnecessary details, a few well-placed specifics can go a long way in proving your achievements and potential contributions to this new position. 

Administration cover letter with no experience

Because administration is a great entry-level position, hiring managers are apt to get applications from job seekers who don't have direct experience. In these cases, they will be looking for general workplace skills, so you should be highlighting those in your cover letter.

If you have held part-time jobs or those unrelated to the work you seek now, consider the skills you learned that will make you a valuable employee. Many of these are soft, or interpersonal, skills.

Here are some areas to focus on and ways to include them:

• Communication: Have you worked in a group for school, in an extracurricular activity or as a volunteer? What communication skills did you use and how can you demonstrate them?
• Reliability: Do you take care of your responsibilities? Do you arrive on time?
• Organization: How do you juggle your schedule? How did you do it in school?

Make sure you explain in your cover letter why you want to enter this field. Instead of saying you are a fast learner, give an example of when you tackled a new task and how you got up to speed. 

Administration cover letter format and common mistakes

As an administrative assistant or an employee in another administrative position, you’ll want to avoid these all-too-frequent cover letter pitfalls.

• Generic letters: Failing to research the company and its activities (a simple Google search often yields insightful results)  is one of the biggest mistakes an administrative assistant candidate can make. While a copy-paste letter seems easy, hiring managers can easily spot the lack of effort and are likely to take offense. Make sure to tailor your letter to the exact type of work you’ll be doing at each of the companies you apply to. The job description can help with this and the recruiters will pay specific attention to whether you’ve analyzed it.
• Formatting mistakes: Poor formatting leaves a bad impression right from the start. If a hiring manager can’t clearly find your personal data or they get a headache from the unedited wall of text, they might give up trying to reach you for a job interview. Luckily, online formatting tools like Resume.io’s cover letter templates and online cover letter builder can help you create a professional cover letter in just a few clicks.
• Typos and spelling mistakes: Candidates for administrative assistant jobs need strong communication skills. Poor spelling and grammar give the impression you won’t be an effective communicator once inside the company. Make sure to use a cover letter builder with a spell check function (we’ve worked extra hard to make ours effective!) and/or have a friend proofread your letter before you submit.
• Focusing only on hard skills: All administrative positions need great soft (social) skills to do their jobs effectively. While you should make mention of relevant hard skills like Excel or Powerpoint, especially on your resume, your cover letter is a great place to expound on the personality traits that make you stand out.

Key takeaways

• Unless an application specifically asks you NOT to include a cover letter, it’s always a smart idea to include one and increase your chances of landing the position. Remember that the resume and cover letter are a powerful duo - each covers the other’s gaps or flaws. Worried that the resume leaves some lingering questions about you? The cover letter is your chance to put those to rest and surpass the competition.
• Tailoring your cover letter to each company and position makes your application stand out by showing a recruiter you’re an attentive and invested candidate.
• Follow the tried-and-true structure to simplify the cover letter writing process and keep your letter interesting and concise. Resume.io’s pre-generated content will help you with that.
• Use interesting anecdotes with specific details that illustrate your successes to make your letter memorable even for positions where competition is high.
• Sloppy formatting can make your application look unprofessional. Resume.io’s cover letter templates simplify the process so you can apply with confidence every time.

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5 Administrative Assistant Cover Letter Samples in 2024

• Administrative Assistant (AA) Cover Letter
• Entry-Level AA
• Executive AA
• Write Your Administrative Assistant Cover Letter

You’re an organized professional, capable of making quick decisions on the fly. Paperwork gets organized, meetings are scheduled, and calls are answered with proper etiquette when you’re on the job.

However, does your cover letter serve as the perfect complement to your administrative assistant resume , thereby enhancing your candidacy for your next administrative assistant role?

Writing a great cover letter that encapsulates your comprehensive skill set is no small feat. So, we’ve created expert-researched administrative assistant cover letter examples designed to assist you in showcasing your abilities effectively, ensuring you stand out as the ideal candidate for the administrative assistant position you aspire to secure in 2024. To further streamline the process, our cover letter generator can help tailor your application to perfection.

Administrative Assistant Cover Letter Example

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Copy this text for your Administrative Assistant cover letter!

123 Fictional Avenue Raleigh, NC 27602 (123) 456-78790

June 15, 2023

Leila Akbari LexisNexis 123 Fictional Avenue Raleigh, NC 27602

Dear Ms. Akbari:

I have long admired LexisNexis’s commitment to helping professionals advance their work through information-driven insights. Collaborating with a dynamic team centered around efficiency is where I’ve proven to be effective for the last four years; I am ready to contribute from day one as your next administrative assistant.

During my time at PrecisionHawk, I have leveraged my skills in a fast-paced corporate environment, where I oversaw database management for a department of 30 employees. By rigorously maintaining and proactively handling data with Excel, I boosted efficiency by 32%, which helped inform strategic decisions that drove our team’s success.

Beyond the technical aspects of my role, I have a keen eye for event planning and execution. As the lead planner for our annual corporate retreat, I managed budgets, logistics, and vendor relationships to host events later recognized for their smooth execution and thoughtful design. Last year, our event saw a 27% increase in attendance, received positive feedback, and most importantly, fostered team building and camaraderie.

As a PACE-certified professional, I bring a high level of proficiency in administrative duties, and I’m prepared to support LexisNexis in its goals for efficiency, transparency, and accuracy. Administrative roles require a keen attention to detail, a proactive mindset, and a dedication to efficient operations—qualities I have honed and demonstrated throughout my career.

I am inspired by LexisNexis’s innovative approach to harnessing the power of information. The potential to contribute to this process excites me, and I look forward to discussing my experience and qualifications with you further. Thank you for your time, and I anticipate our future conversation.

Best regards,

Anika Meyer

Enclosures: Resume Professional Administrative Certificate of Excellence (PACE)

Why this cover letter works

• Keywords you find from the company’s about page like “information-driven insights,” “centered around efficiency,” and “harnessing the power of information” show you’ve cared enough to research this organization—and that you were willing to put in time to make that connection, a pretty desirable trait in an administrative assistant!

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Entry-Level Administrative Assistant Cover Letter Example

Copy this text for your Entry-Level Administrative Assistant cover letter!

123 Fictional Avenue Houston, TX 77005 (123) 456-7890

Emre Erdoğan BP America Inc. 123 Fictional Lane Houston, TX 77005

Dear Ms. Erdoğan,

I’m writing to apply for the administrative assistant role at BP America Inc., a company that has impressed me with its unwavering commitment to excellence and innovation. I believe my work ethos aligns well with BP’s values, and I’m keen to contribute my skills and dedication to your organization.

During my internship at GreenTech Solutions, I developed a solid foundation in administrative tasks, with a focus on Microsoft Office Suite, Microsoft Outlook, Google Calendar, and Dropbox. My organizational skills allowed me to manage around 162 appointments and meetings for the executive team. This improved the workflow and resulted in a 27% decrease in scheduling conflicts.

Additionally, I’m experienced in event coordination from my role at the Office of Student Affairs at my college. I helped to organize roughly 23 events during the academic year, overseeing logistics and execution. I utilized Google Calendar, effectively managing event schedules.

My skills in technology, ability to stay organized, and strong communication skills make me an ideal candidate for the administrative assistant role at BP America Inc. I am eager to join a team that values efficiency and actively supports sustainability initiatives.

I look forward to the possibility of discussing how I can contribute to your team. Thank you for considering my application.

Maria Martínez

• Link your opening with a strong closer to wrap up effectively. You should re-emphasize your alignment with the company’s mission and express eagerness to contribute to its culture to portray a genuine interest in the company and the role.
• Also, providing specific examples from past experiences can show how you’ve applied relevant skills even without extensive full-time experience.

Executive Administrative Assistant Cover Letter Example

Copy this text for your Executive Administrative Assistant cover letter!

123 Fictional Avenue Detroit, MI 48211 (123) 456-7890

Thiago Barbosa Lear Corporation 123 Fictional Lane Detroit, MI 48211

Dear Mr. Barbosa,

Lear Corporation’s dedication to innovation and excellence within the automotive industry has always been a source of inspiration for me because of its commitment to sustainability. That’s why I’m eager to contribute to your success as an executive administrative assistant, a role that aligns seamlessly with my robust experience.

In the last five years at General Motors, I held the pivotal position of executive assistant to the CEO. My responsibilities encompassed managing the CEO’s schedule and effectively coordinating an average of 50 weekly contacts using Google Calendar. This ensured an ideal flow of appointments. I also showcased my proficiency in Microsoft Word and Excel by handling intricate reports, sensitive documents, and complex budget spreadsheets. This mastery contributed to a notable 33% boost in operational efficiency.

Beyond managing schedules and documents, I hosted and moderated approximately over 20 weekly WebEx meetings. By ensuring glitch-free sessions and reducing technical issues, I enhanced meeting efficiency by 28%, which was reflected in heightened participant satisfaction.

My experience is bolstered by outstanding communication skills, a meticulous eye for detail, and a knack for prioritizing tasks effectively. These attributes allowed me to deliver high-quality work within strict deadlines in my previous role.

I look forward to potentially discussing my application further, and demonstrating how I can contribute to Lear Corporation’s mission of driving advancements in the automotive industry. Thank you for considering my application.

Aisha Alaoui

• Emphasizing significant improvements you’ve made in your previous roles signals the potential impact of your addition to the team.
• Mentioning the company’s mission statement toward the end of your cover letter shows you’ve researched the company and resonate with its objectives, indicating a cultural fit.

Senior Administrative Assistant Cover Letter Example

Copy this text for your Senior Administrative Assistant cover letter!

123 Fictional Avenue Los Angeles, CA 90001 (123) 456-7890

November 20, 2023

James Smith The Walt Disney Company 123 Fictional Lane Los Angeles, CA 90001

Dear Mr. Smith:

I’m excited about the prospect of combining the magic of Disney with the magic of administrative efficiency as your next senior administrative assistant. Inspired by childhood Disney classics, I now seek to make a unique impact behind the scenes at The Walt Disney Company. Equipped with over seven years of experience and a tool kit of skills, I’m keen to leverage my expertise to enhance productivity at Disney.

My recent tenure as the lead administrative assistant at Paramount Pictures saw me redefine the use of Microsoft Office Suite. By innovating our procedures and automating 28% of tasks using Word and Excel, I achieved a substantial 12% increase in overall productivity. By honing my email and calendar management skills, I also successfully diminished the time spent coordinating meetings from 37 to a brisk nine minutes.

Before Paramount Pictures, I leveraged Excel for spreadsheets and data analysis to incredible success at Millenium Films. My efforts enhanced the accuracy of our annual budgeting and forecasting, leading to a significant 19% decrease in financial discrepancies. Furthermore, my integration of QuickBooks into our administrative processes brought about a remarkable 38% reduction in paper waste within 3 months.

My expertise in email and calendar management was put to good use at Apex Fintech Solutions. I successfully orchestrated an overhaul of our email system, implementing a new filtration protocol that segregated internal, external, and priority communications, reducing email traffic by 27%.

I’m thrilled to contribute to a legacy as cherished and celebrated as Disney’s. I look forward to discussing how my experiences and aspirations could match the exciting possibilities on your team. Thank you for your time, and I hope to connect with you soon.

Sofia Kowalski

• Sizing your paragraphs evenly ensures visual harmony. And while you may use a refined, formal tone for more traditional companies, a startup culture can do with subtle casualness.

Legal Administrative Assistant Cover Letter Example

Copy this text for your Legal Administrative Assistant cover letter!

123 Fictional Avenue Houston, TX 77001 (123) 456-7890

Emma Johnson Baker Botts LLP 123 Fictional Lane Houston, TX 77001

Dear Ms. Johnson:

Moved by Baker Botts’ long-standing legacy of leading the legal scene since 1840, I’m inspired to apply my skills as a legal administrative assistant within your esteemed firm. Being involved in shaping the future of your clientele across varied industries by anticipating business opportunities and challenges is a pathway that resonates perfectly with my desire to make complex legal processes more efficient and accessible.

From my most recent position at Haynes and Boone, my LexisNexis prowess became integral to successful outcomes. Beyond efficiently managing a volume of 33+ legal databases for six attorneys, my expertise facilitated a 22% annual improvement in case research times. By streamlining database access, our attorneys improved their focus on case strategies and solutions, directly contributing to client satisfaction.

Before that, my experience at Chamberlain Hrdlicka emphasized the importance of refining transcription skills. Becoming conversant with transcription software like Express Scribe Professional, I transcribed 25+ legal documents weekly, yielding a 19% reduction in transcription errors. My initiative made the legal process easier for lawyers, which in turn ensured speedier resolution of client’s cases.

I started my career at Bracewell, where I mastered organizing legal databases effectively. Through implementing solutions like Clio Manage and PracticePanther, I cut down the document retrieval time by 18%. This eventually helped our attorneys spend more quality time building strong client relationships.

This journey across Houston’s legal firms, with a progressive role in all, sets me in the right place to contribute to Baker Botts LLP reputation. I look forward to making the law more approachable, efficient, and impactful for clients and attorneys. Your time and consideration are much appreciated.

Luca Moretti

• Consider Luca’s example: he didn’t glorify Baker Botts LLP through some generic lens. He took a step back in time to the 1840s, appreciating the firm’s long journey. Won’t such authenticity stand out? Alternatively, recognize a recent accolade the company won or one of its highly acclaimed innovative projects.

Related cover letter examples

• Administrative Assistant Resume
• Business analyst
• Human resources
• Operations manager
• Product manager

Write an Effective Administrative Assistant Cover Letter

Admin assistants are organized and accurate. Start by reviewing the job description and focusing on key skills for the position’s needs, like phone etiquette and travel planning. It helps show hiring managers you meet their exact needs for the role.

Grab attention with a customized greeting and intro

Correspondence for emails and other forms of written communication is in your wheelhouse as an admin assistant, so you should do great on this part.

Pretend you’re writing to an important client. Search the job description, company website, and LinkedIn (or other social media platforms) for the hiring manager’s contact info. If despite every effort, you can’t find a specific person to address in the greeting, include something like “Dear [company name] hiring staff.”

Once you’ve nailed the greeting, you need a compelling opener. Pull in introductory information about your interest in the company. For instance, you could reference your connection to their mission or how you’d fit into the position, such as your love for data management, if that’s a key need in the role. 

Use your skills in building connections to avoid being too generic at all costs, like the example below. It doesn’t address a specific person in the greeting, and the opening paragraph doesn’t mention core aspects of the position.

Yikes, too generic!

I was excited to come across this job! I’m an experienced professional with the skills you need.

Have you ever wanted to catch someone’s attention in correspondence? Use those abilities to write a specific opener like the one below. You can immediately tell who the cover letter is for with a specific addressee and the company, LexisNexis, mentioned in the first sentence. Plus, it shows interest in the company’s culture and needs by referencing information-driven insights and a dynamic team environment.

Highly specific opener for the win!

Dear Ms. Akbari,

I have long admired LexisNexis’ commitment to helping professionals advance their work through information-driven insights. Collaborating with a dynamic team centered around efficiency is where I’ve proven to be effective for the last four years; I’m ready to contribute from day one as your next administrative assistant.

Tailor the body to the company’s needs

You’re no stranger to the need for data and details in business settings. The same is true for the body of your admin assistant cover letter to properly display your skills.

Administrative professionals use a variety of skills and technology during daily tasks. You may go from entering customer data to scheduling travel plans in an instant. Tailoring what you write here to the company’s needs is ideal.

Does the job description mention Google Suite for managing schedules? Then your experience using Google Calendar to schedule Zoom meetings with 99% accuracy would be great to mention.

Try something like this:

A well-rounded skills and results-oriented body paragraph

Come full circle with your closing paragraph

When speaking with customers, you close by rounding out all the information to ensure they grasp everything. That’s what the closing of your admin assistant cover letter should do.

Connect with the company’s needs and values one last time to reinforce your fit, such as your passion for providing a great customer experience if you’ll be greeting clients or answering calls.

Also, include a call to action, such as “I hope to hear from you soon.” It’s the same way you’d reinforce your interest in a client you want to hear back from.

What you don’t want to do is pull in irrelevant information to the job’s needs or not have any call to action, like the closer below. 

We’re missing something here!

I’ve been using computers from a young age, which is why I believe I’m the ideal candidate for the role. You can count on my tech-focused ability to get the job done right.

Thank you for reading my cover letter.

Instead, connect with the company’s needs like the closer below. It restates key skills like technology, organization, and communication essential for admin assistants. Plus, it reconnects with the sustainability values of BP America Inc. with a friendly call to action at the end.

Use a closer that connects with the role!

My skills in technology, ability to stay organized, and strong communication skills make me an ideal candidate for the administrative assistant role at BP America Inc. I’m eager to join a team that values efficiency and actively supports sustainability initiatives.

Maria Martinez

Administrative Assistant Cover Letter Mistakes to Avoid

• Keep your administrative assistant cover letter tidy! Organization is crucial in your job role, so demonstrating this by making sure your body paragraphs flow well is wise. If a recruiter gets lost or off-track while skimming an administrative assistant cover letter, they’ll probably push that application package aside: If an applicant can’t organize a cover letter well, how are they going to keep track of appointments and important deadlines?
• Another way to showcase attention to detail (especially those within individual documents, which you handle on a daily basis) is to find clever uses for keywords from the job description. Check the “job requirements” section for some good starting points, looking for chances to enhance a point that overlaps with the company’s needs.
• Speaking of the organization’s needs and mission, you’ll want to align yourself there as well. A reference to the obstacles currently outlined in the job ad or business website shows you’re prepared to adapt to individualized requirements and help where you’re needed. That’s a highly desirable skill when looking for someone to book the CEO’s next flight and hotel room!
• Opening and closing cover letters can end up being common pitfalls for aspiring administrative assistants like yourself. Since attention to detail and organization are such critical parts of your role, you’ll want to open with a personalized greeting and an opening paragraph that briefly summarizes how a couple of your skills will enrich the organization. Your closer should wrap up some highlights from your letter’s body, concluding with a grateful and clear call to action.

You’re used to analyzing correspondence quickly, so use those skills to review the job description and see if you can find the name of a hiring manager or contact person. Otherwise, look through LinkedIn or the company website to track down the name of an HR manager or the department lead you’d be assisting.

Find core parts of previous positions or experiences you can relate to the role. For instance, if you provided customer service at a retail job, that would be great to include, and you could share metrics like achieving high customer satisfaction scores.

When speaking to clients, you likely match their tone to connect with them. Do the same in your cover letter by matching your tone to the job’s description. Is the job description friendly and business casual? Then using the same style and discussing the energy you bring to the workplace would be ideal.

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Administrative Assistant Cover Letter Examples For 2024 (20+ Skills & Templates)

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Are you looking to land more job offers as an Administrative Assistant?

A great cover letter will be key. This guide will cover everything you need for writing a job-winning Administrative Assistant cover letter (including proven strategies, skills, templates, & examples).

All of the content in this guide is based on data from coaching thousands of job seekers (just like you!) who went on to land offers at the world's best companies.

If you want to maximize your chances of landing that administrative assistant role, I recommend reading this piece from top to bottom. But if you're just looking for something specific, here's what's included in this guide:

• What To Know About Writing A Job-Winning Administrative Assistant Cover Letter
• The Best Skills To Include On An Administrative Assistant Cover Letter

How To Address An Administrative Assistant Cover Letter

• 3 Administrative Assistant Cover Letter Examples

The 8 Best Administrative Assistant Cover Letter Templates

3 tips for writing a job-winning administrative assistant cover letter.

Here's the step-by-step breakdown:

Administrative Assistant Cover Letter Overview: What To Know To Write A Cover Letter That Wins More Job Offers

What do companies look for when they're hiring an Administrative Assistant?

When hiring an administrative assistant, companies seek candidates who possess a range of skills and qualities. Firstly, organizational skills are essential, as administrative assistants need to manage multiple tasks and prioritize their workload effectively. Attention to detail is also important to ensure that all tasks are completed accurately and on time. Strong communication skills, both in writing and verbally, are necessary to interact with colleagues, clients, and customers. Proficiency in using computers and various software programs is a must for administrative assistants.

Administrative Assistants also need to be able to manage their time effectively, handle competing demands, and adapt to changing situations in a fast-paced work environment. Additionally, they should be friendly, approachable, and professional while maintaining confidentiality and discretion when handling sensitive information. In summary, administrative assistants must work independently, be self-motivated, and able to handle a variety of tasks efficiently and accurately.

Additionally, there are a few best practices you want to follow to write a job-winning administrative assistant cover letter:

• Customize the cover letter: Address the cover letter to the hiring manager, and customize it to the specific job you're applying for. Highlight why you're a great fit for this particular position and company.
• Use a professional tone: Use a professional tone throughout the letter, and avoid using slang or overly casual language.
• Start with a strong opening: Start your letter with a strong opening that grabs the reader's attention. For example, you might mention a recent news article about the company that impressed you.
• Highlight your relevant skills and experience: In the body of the letter, highlight your relevant skills and experience, using specific examples to demonstrate your abilities. Whenever possible, include quantifiable achievements, such as “increased efficiency by 30% through the implementation of a new filing system.”
• Show enthusiasm: Show enthusiasm for the position and the company, and explain why you're excited about the opportunity to work there.
• Conclude with a call to action: Conclude your letter with a call to action, such as asking for an interview or expressing your interest in discussing your qualifications further.
• Proofread: Make sure to thoroughly proofread your cover letter for any grammatical errors or typos. A well-written, error-free letter can make a strong first impression. I recommend using Hemingway App to do this.

Let's dive deeper into each of these so you have the exact blueprint you need to see success.

The Best Administrative Assistant Skills To Include On Your Cover Letter

Keywords are one of the most important factors in your cover letter. They show employers that your skills align with the role and they also help format your cover letter for Applicant Tracking Systems (ATS).

If you're not familiar with ATS systems, they are pieces of software used by employers to manage job applications. They scan cover letters for keywords and qualifications and make it easier for the employers to filter and search for candidates whose qualifications match the role.

If you want to win more interviews and job offers, you need to have a keyword-optimized cover letter. There are two ways to find the right keywords:

1. Leverage The 20 Best Administrative Assistant Keywords

The first way to find the right keywords is to leverage our list of the best keywords and skills for a administrative assistant cover letter.

These keywords were selected from an analysis of  real administrative assistant  job descriptions sourced from actual job boards. Here they are:

• Communication
• Organization
• Correspondence
• Presentations
• Time Management
• Ability to prioritize
• Problem Solving
• Meet Deadlines

2. Use ResyMatch.io To Find The Best Keywords That Are Specific To Your Cover Letter And Target Role

The second method is the one I recommend because it's personalized to your specific cover letter and target job.

This process lets you find the exact keywords that your cover letter is missing when compared to the individual role you're applying for.

Here's how it works:

• Open a copy of your target administrative assistant job description
• Head over to  ResyMatch.io
• Select the “Job Description Scan” from the scan type selector in the upper right corner of the tool
• Copy and paste the job description into the field on the left
• Hit scan and review the results

ResyMatch is going to scan the target job description and show you the exact keywords and skills that are relevant for the role and that you should weave into your cover letter.

Here's a video walking through this whole process:

Personalization is what makes a cover letter stand out. That starts from the very first sentence where you greet the person reading your cover letter! There are two ways to do this well:

1. Use The Hiring Manager's Name

The first, and best, is by including the hiring manager's name. Let's say that you discovered the hiring manager's name from a post on LinkedIn or via an informational interview.

This is the jackpot! All you need to do is use their name in the introduction, like this:

2. Use This Formula: To The [Department] Team at [Company]

If you don't have the hiring manager's name, no problem! You can address your cover letter to the team that you're applying to.

For example, if you're applying to for a Product Marketing Manager role at Discovery Education, you might start you cover letter like this:

This shows the reader that this letter has been written specifically for them and the content inside of it will support that.

It's much more relevant and personal than  “To Whom It May Concern!”

For more advice on writing a strong opening to your cover letter, check out this guide.

3 Administrative Assistant Cover Letter Examples For 2023

Now let's take a look at all of these best practices in action. Here are three cover letter examples for different situations from people with different backgrounds that are all applying for administrative assistant roles:

Administrative Assistant Cover Letter Example #1: A Traditional Background

Our first example is a cover letter written by a candidate with traditional experience as an administrative assistant. Here is what an example of their cover letter might look like:

Administrative Assistant Cover Letter Example #2: A Non-Traditional Background

Our second cover letter example comes from a candidate looking to transition from working as a legal assistant to an administrative assistant role. This cover letter illustrates how they identify and speak to their transferable skills:

Administrative Assistant Cover Letter Example #3: An Experienced Administrative Assistant With a Resume Gap

For our third administrative assistant resume example, we have a candidate who has 8+ years of experience, and is looking to re-enter the workforce after a 2+ year gap. Here's an example of what their resume might look like:

At this point, you know all of the basics you'll need to write an administrative assistant cover letter that wins you more interviews and offers. The only thing left is to take all of that information and apply it to a template that's going to help you get results.

We made that easy with  our CoverBuild tool . It has 8 proven templates that were created with the help of recruiters and hiring managers at the world's best companies. These templates also bake in thousands of data points we have from the job seekers in our audience who have used them to land job offers.

You're off to a strong start! But I've got a few more tips to help you take your cover letter to the next level:

1. Use ChatGPT To Write Your Cover Letter In <30 Seconds

All of these tips and best practices work, but you still have to implement them. Normally, that'd mean you sitting down and spending hours brainstorming ideas, typing, deleting, and typing again, and then feeling absolutely drained.

Now there's a way to work around all of that so you save your best energy for the writing and edits that matter most. Here's how it works:

• Head to ChatGPT (you'll need to create an account – it's free)
• Ask ChatGPT,  “Please write me a cover letter for an administrative assistant role. The role I'm applying for is [Job Title] role at [Company]. Here is the job description: [Paste Job Description]. And here is my resume: [Paste Resume].
• Watch ChatGPT write up a pretty darn good cover letter base!

Here's a video of me doing this with a real cover letter if you want to see the steps in action:

Note:  I  do not recommend or advise that you simply copy and paste the content from ChatGPT into your cover letter and submit your application. ChatGPT is great for doing 80% of the baseline work, but you still need to review, revise, and personalize the content yourself.

2. Include Measurable Metrics And Outcomes

Too many job seekers only focus on the actions that they took and not the outcomes that resulted from those actions. As a hiring manager, it's impossible to differentiate between a dozen candidates who were all “Responsible For Increasing Customer Satisfaction Rates.” 

If you want to win, your cover letter should speak to the specific outcomes that you drove in previous roles. That could be:

• The percentage of projects you completed on time
• The percentage by which you increased the efficiency of administrative processes
• The average satisfaction rate of your clients
• The percentage by which you were able to reduce operational costs

These numbers will show hiring teams what you're capable of and make your value crystal clear!

3. Match Your Cover Letter And Resume Design

They're the exact same car, down to the year, make, and model. The only difference is the way the product was presented. Like I said, quality impacts perceived value.

One of the best ways to boost the quality of your cover letter is to make it look clean, professional, and have it match your resume. That's why the resume templates in our resume builder tool match the cover letter templates in our cover letter builder:

If you use both tools to create your cover letter and your resume, your entire application is going to be top notch.

Key Takeaways To Wrap Up Your Job-Winning Cover Letter

You made it! We packed a lot of information into this post so I wanted to distill the key points for you and lay out next steps so you know exactly where to from here.

Here are the 5 steps for writing a job-winning administrative assistant cover letter:

• Start with a proven cover letter template from CoverBuild.io
• Use  ResyMatch.io to find the right keywords and optimize your cover letter for each administrative assistant role you apply to
• Start your cover letter with a personalized greeting for the hiring manager or team name
• Emphasize the measurable outcomes and value you drove in previous roles (include metrics!)
• Compare the draft of your administrative assistant cover letter to the examples on this page to make sure you're on the right path
• Use a tool like  Hemingway App to proofread your cover letter before you submit it

If you follow those steps, you're going to be well on your way to landing more administrative assistant interviews and job offers.

Laura Lorta

Laura is an Editor at Cultivated Culture. She transitioned from teaching into the world of content so she's no stranger to career pivots. She also has a bachelors in Entrepreneurship and a Masters in Curriculum & Instruction / Bilingual Education. She currently shares job search advice to help people like you land jobs they love without applying online.

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17 Professional Administrative Assistant Cover Letter Examples for 2024

Your administrative assistant cover letter must immediately highlight your organizational skills. Employers seek meticulous attention to detail in candidates. In the second paragraph, showcase your ability to communicate effectively both verbally and in writing. Your cover letter should reflect your interpersonal expertise and capacity for seamless office management.

All cover letter examples in this guide

Senior Administrative Assistant

Entry-Level Administrative Assistant

Administrative Assistant No Experience

Construction Administrative Assistant

Dental Administrative Assistant

HR Administrative Assistant

Medical Administrative Assistant

Real Estate Administrative Assistant

Sales Administrative Assistant

School Administrative Assistant

Temporary Administrative Assistant

Executive Administrative Assistant

Administrative Associate

Administrative Coordinator

Administrative Assistant Receptionist

Administrative Assistant Ii

Cover letter guide.

Administrative Assistant Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Administrative Assistant Cover Letter

Key Takeaways

By Experience

Crafting a compelling administrative assistant cover letter can be a tricky part of your job search. You've found the perfect position, and the application calls for a cover letter, not just a repetition of your resume. It's your chance to share a standout achievement, giving it life beyond bullet points. Striking the balance between professionalism and a fresh, unique voice—without stepping into clichés—is essential, all while keeping it to one succinct page. Let's guide you through creating a cover letter that opens doors.

• Introduce your profile to catch recruiters' attention;
• Use professional templates and examples to make sure your administrative assistant cover letter follows the best industry standards;
• Settle on your most story-worthy achievement to shine a light on what makes your application unique;
• Write a administrative assistant cover letter, even when you lack professional experience.

Ready to start with the basics: upload your resume to Enhancv's AI, below, to see the administrative assistant cover letter it would write for you.

If the administrative assistant isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• Administrative Assistant resume guide and example
• Medical Interpreter cover letter example
• HR Administrative Assistant cover letter example
• French Translator cover letter example
• Records Manager cover letter example
• Legal Secretary cover letter example
• Hotel Front Desk Receptionist cover letter example
• Tax Preparer cover letter example
• Front Desk Coordinator cover letter example
• Interpreter cover letter example
• Chiropractic Office Manager cover letter example

Administrative Assistant cover letter example

Leroy Bayley

New York, NY

+1-(234)-555-1234

[email protected]

• Customization: The cover letter is tailored for an Administrative Assistant role, emphasizing the applicant's relevant experience and achievements, such as leading initiatives to improve scheduling and task management systems.
• Demonstration of Results: It showcases quantifiable success by mentioning a specific instance where the applicant's actions led to a 20% productivity increase, which is compelling evidence of their potential impact on the company.
• Company Research: The letter reflects the applicant's awareness of the company's values by mentioning its commitment to quality and innovation, suggesting that the candidate has done their homework and is genuinely interested in the company’s culture and goals.
• Call to Action: The cover letter concludes with a proactive call to action, inviting the hiring manager to schedule an interview, which demonstrates the applicant's keenness to move forward in the application process.

The format of your administrative assistant cover letter: structure, fonts, margins, and more

Your administrative assistant cover letter should include a header (with your name, position, and date); a greeting and introductory paragraph; a body and closing paragraphs; and an optional signature.

Remember that you're writing your administrative assistant cover letter for recruiters - as the Applicant Tracker System won't scan this content.

Here are a few more tips and tricks to keep in mind when formatting your administrative assistant cover letter:

• Use the same font in your administrative assistant cover letter and resume . We recommend modern fonts, e.g. Lato and Rubik, to help you stand out, instead of the stereotypical Arial and Times New Roman.
• Each paragraph should have single spacing, which is already set up for you in our cover letter templates .
• Our cover letter builder follows industry standards for your administrative assistant cover letter formatting - with a one-inch margin, surrounding your content.
• Always export your administrative assistant cover letter in PDF to ensure the image or text quality stays the same and your writing isn't moved about.

The top sections on a administrative assistant cover letter

• Header: This includes your contact information, the date, and the employer's contact information, necessary for ensuring the recruiter can easily get in touch with you.
• Greeting: Tailor this to the hiring manager if possible, as personalization can demonstrate your attention to detail—a crucial skill for an administrative assistant.
• Introduction: Briefly introduce yourself and express your enthusiasm for the administrative assistant role, highlighting your organizational skills and readiness to support the workplace efficiently.
• Body: In one or two paragraphs, detail your relevant experience, skills in managing office tasks, proficiency in software used for administration, and any specific achievements or accolades that underline your suitability for the role.
• Closing: Reiterate your interest in the position, thank the reader for their time, offer any additional attachments like references, and provide a call to action, such as a request for an interview, showcasing proactive communication skills.

Key qualities recruiters search for in a candidate’s cover letter

• Exceptional organizational skills: Necessary for managing schedules, coordinating meetings, and handling multiple tasks effectively.
• Strong communication abilities: Crucial for drafting correspondence, engaging with clients, and conveying information clearly to other team members.
• Proficiency in office technology: Knowledge of office software, such as Microsoft Office Suite and email management, for efficient completion of tasks.
• Attention to detail: Vital for accurate data entry, proofreading documents, and maintaining records without errors.
• Time management expertise: Ability to prioritize tasks, meet deadlines, and manage the executive's calendar efficiently.
• Proactive problem-solving: The capacity to anticipate potential issues and take initiative to resolve them, minimizing disruptions to daily operations.

Kick off your administrative assistant cover letter: the salutation or greeting

When writing your administrative assistant cover letter, remember that you're not writing for some complex AI or robot, but for actual human beings.

And recruiters, while on the lookout to understand your experience, would enjoy seeing a cover letter that is tailored to the role and addresses them . Personally.

So, if you haven't done so, invest some time in finding out who's the hiring manager for the role you're applying to. A good place to start would be LinkedIn and the corporate website.

Alternatively, you could also get in touch with the company to find out more information about the role and the name of the recruiter.

If you haven't met the hiring manager, yet, your administrative assistant cover letter salutation should be on a last-name basis (e.g. "Dear Mr. Donaldson" or "Dear Ms. Estephan").

A good old, "Dear HR Professional" (or something along those lines) could work as your last resort if you're struggling to find out the recruiter's name.

List of salutations you can use

• Dear Hiring Manager,
• Dear [First Name Last Name],
• Dear [Job Title],
• Dear [Department Name] Team,
• Dear [Company Name] Recruiter,
• Dear Sir or Madam,

The administrative assistant cover letter introduction: focusing on your unique value, with a creative twist

You are not the only one wondering how to start your administrative assistant cover letter. Those first two sentences introduce your profile and should be memorable.

No pressure.

When beginning your administrative assistant cover letter , immediately point out the unique value of working with you. In other words, what you promise to bring to the role by using your past track record of success.

Start your administrative assistant cover letter with a creative twist by telling a joke or stating something relatable. Select this type of introduction only if it aligns with the company culture.

What comes next: your administrative assistant cover letter middle paragraphs

In the next three to six paragraphs (or the body of your administrative assistant cover letter) you have to prove your unique value .

Most candidates tend to mess up at this stage. They tend to just copy-paste information from their resume.

That's one big no-no.

Remember that when writing your administrative assistant cover letter, it has to be personalized. And, your ultimate aim is to catch the recruiter's eye.

So, look back on key job requirements and write down a list that includes the ones you cover.

Next, select just one key achievement from your professional (or personal) history that meets those advert keywords.

Narrate a story around how you've grown your skill set and knowledge. Also, aim to show the unique understanding or soft skills you bring about, thanks to your past success.

Finishing off your administrative assistant cover letter with what matters most

So far, you've done a fantastic job in tailoring your administrative assistant cover letter for the role and recruiter.

Your final opportunity to make a good impression is your closing paragraph.

And, no, a "Sincerely yours" just won't do, as it sounds too vague and impersonal.

End your administrative assistant cover letter with the future in mind.

So, if you get this opportunity, what do you plan to achieve? Be as specific, as possible, of what value you'd bring to the organization.

You could also thank recruiters for their interest in your profile and prompt for follow-up actions (and organizing your first interview).

No experience administrative assistant cover letter: making the most out of your profile

Candidates who happen to have no professional experience use their administrative assistant cover letter to stand out.

Instead of focusing on a professional achievement, aim to quantify all the relevant, transferrable skills from your life experience.

Once again, the best practice to do so would be to select an accomplishment - from your whole career history.

Another option would be to plan out your career goals and objectives: how do you see yourself growing, as a professional, in the next five years, thanks to this opportunity?

Be precise and concise about your dreams, and align them with the company vision.

Key takeaways

Summarizing the most important aspects in writing your administrative assistant cover letter, remember to:

• Create a personalized administrative assistant cover letter for each role you apply for, that includes the recruiter's name in the salutation;
• Format your administrative assistant cover letter with single-spacing, one-inch margins, and a modern, yet ATS-friendly font;
• Always start off your administrative assistant cover letter with two sentences that reflect what is most important about your application;
• Your administrative assistant cover letter body should feature your biggest accomplishments and the job-relevant skills it has taught you;
• Instead of opting for the "Sincerely yours" ending, close your administrative assistant cover letter with a nod to the future with what you aim to achieve in this potential role.

Administrative Assistant cover letter examples

Explore additional administrative assistant cover letter samples and guides and see what works for your level of experience or role.

Cover letter examples by industry

AI cover letter writer, powered by ChatGPT

Enhancv harnesses the capabilities of ChatGPT to provide a streamlined interface designed specifically focused on composing a compelling cover letter without the hassle of thinking about formatting and wording.

• Content tailored to the job posting you're applying for
• ChatGPT model specifically trained by Enhancv
• Lightning-fast responses

Choose your employer, don't let the employer choose you

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Administrator cover letter examples

A role as an administrator is rarely dull. So if you’re looking for a varied and fast-paced position, this could be perfect for you.

But before you can get started, you need to land the job. And before you can do that, you need to land the interview.

So, to help you write an impressive application that’s bound to get you noticed, we’ve put together our top tips and some administrator cover letter examples. Check them out below.

CV templates 

Administrator cover letter example 1

Build your CV now 

Administrator cover letter example 2

Administrator cover letter example 3

These 3 Administrator cover letter examples will provide you with some good ideas on how to format a cover letter, along with the type of message you should be trying to put across to recruiters .

To further understand exactly how you can write a cover letter that will get you noticed, check out our further guidance.

How to write a Administrator cover letter

Here’s how you can write your own eye-catching cover letter, broken down into simple steps.

Write your cover letter in the body of an email/message

Type the content of your cover letter directly into the email you are sending, or if you are applying via a job board, directly into their messaging system.

The reason for doing this it to ensure that your cover letter gets seen instantly and you can start connecting with the recruiter as soon as they open your message.

If you attach your cover letter as a separate document, the recipient will have to open up the document, which will slow the process down, or make them less likely to even open your cover letter – which could mean your application gets skipped over.

Start with a friendly greeting

To start building rapport with the recruiter or hiring manager right away, lead with a friendly greeting.

Try to strike a balance between professional and personable.

Go with something like…

• Hi [insert recruiter name]
• Hi [insert department/team name]

Stay away from old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies – they can come across as cold and robotic.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try to uncover it via these methods.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Once you’ve opened up the cover letter with a warm greeting to start building a relationship, it is time to identify which role you want to apply for.

Recruiters are often managing multiple vacancies, so you need to ensure you apply to the correct one.

Be very specific and use a reference number if you can find one.

• I am interested in applying for the position of Administrator with your company.
• I would like to apply for the role of Sales assistant (Ref: 406f57393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advert for a junior project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The sole objective of your cover letter is to motivate recruiters into to opening your CV. And you achieve this by quickly explaining your suitability to the roles you are applying for.

Take a look at the job descriptions you are applying to, and make note of the most important skills and qualifications being asked for.

Then, when crafting your cover letter, make your suitability the central focus.

Explain why you are the best qualified candidate, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider you for the job.

Keep it short and sharp

A good cover letter is short and sharp, getting to the point quickly with just enough information to grab the attention of recruiters.

Ideally your cover letter should be around 4-8 sentences long – anything longer will risk losing the attention of time-strapped recruiters and hiring managers .

Essentially you need to include just enough information to persuade the reader to open up your CV, where the in-depth details will sit.

Sign off professionally

To finish off your cover note, add a professional signature to the bottom, stating your important contact details and information.

This not only provides recruiters with multiple means of contacting you, but it also adds a nice professional appearance to the cover letter, which shows that you know how to conduct yourself in the workplace.

Include the following points;

• A friendly sign off – e.g. “Warm regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Aaron Smith Customer service professional 075557437373 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application, you can save it within your email drafts, or on a separate document that you could copy in.

What to include in your Administrator cover letter

So, what type of information should you write about in your Administrator cover letter?

The specifics will obviously depend on your profession and the jobs you are applying to, but these are the key areas you should be covering.

• Your industry experience – Tell recruiters the types of companies you have been working for and the roles you have held in the past.
• Your qualifications – Highlight your most important relevant qualifications to show employers you are qualified to do the roles you are applying for.
• The impact you have made – Demonstrate the positive impact you have made for employers in previous jobs. Have you saved money? Improved processes? Made customers happy?
• Your reasons for moving – Employers will want to know why you are leaving your current/previous role, so provide them with a brief explanation here.
• Your availability – When will you be able to start a new job ? Check your current contract to find out your notice period if you are in a position already.

Administrator cover letter templates

Copy and paste these Administrator cover letter templates to get a head start on your own.

Good morning, Alice

Please see attached my CV in application for the Administrator vacancy advertised on Indeed. As a dedicated professional with a demonstrated track record in school administration and leadership, I am excited about the opportunity to contribute my skills and experience to support the growth and success of your esteemed institution.

With 10 years overall experience, and 5 of those in my present role as an Administrator at Newham Sixth Form College, I contributed towards transforming the school into a vibrant and inclusive learning community. By fostering a positive climate and implementing data-driven initiatives, I increased student retention and parent satisfaction by 30%+, slashed expenses by 45% through diligently managing budgets while maintaining high educational resource standards and boosted community engagement by 70%.

I would welcome the opportunity to discuss further how my qualifications align with the needs of St. Michael’s Catholic College. Thank you for your consideration.

Kind regards

Nicky Bullard ¦ 07777777777 ¦ [email protected]

Good morning, Matthew

I am writing to submit my application for the position of Senior Administrator at the University of Manchester. As a passionate and committed individual with 18+ years of experience and a track record of fostering academic excellence, nurturing a positive school culture, and facilitating staff development, I am excited about the opportunity to contribute to the continued success of your institution.

I have gained valuable insights into the complexities of higher education and the importance of creating an environment that supports growth, innovation, and inclusivity. In my current role as an Administrator, I have continuously facilitated positive change and enhanced Durham University’s reputation.

Some notable achievements I would like to mention include contributing to a 43% increase in research funding and academic program offerings, implementing student success initiatives that boosted graduation rates by 28% within 7 years, and creating professional development workshops for faculty which led to the adoption of novel teaching methods and augmented scholar satisfaction by 50%.

With all my experience and an MA in School Administration, I hope that you recognise my enthusiasm and will consider me for the position.

Becky Goldbridge ¦ 07777777777 ¦ [email protected]

Hello Debbie

I am interested applying for the Graduate Administrator position at Bigland Green Primary School. As a recent graduate with a passion for education and a strong commitment to student success, I believe that my academic background and dedication make me an ideal candidate for this role.

I completed my bachelor’s degree in education leadership (Hons) from the University of Cambridge, where I obtained 5 distinctions. Throughout my academic journey, I have consistently demonstrated exceptional academic performance and gained valuable insights into the latest trends and best practices in school management. My coursework has equipped me with a comprehensive understanding of teaching policies and curriculum development, which I am eager to apply in a real-world setting.

During my studies, I served as a member of various societies and collaborated with fellow students and faculty in organising professional development workshops which encouraged continuous learning and growth among aspiring instructors.

I feel that my knowledge fits perfectly with the requirements you are looking for in a candidate, and I am available for an interview at your convenience.

Brian Keane ¦ 07777777777 ¦ [email protected]

Writing a strong attention-grabbing cover letter is a vital step in landing a good Administrator job.

Use the tips, strategies and examples above to get more responses from you job applications and start lining job interview up.

Good luck with your job search!

Administrative Assistant Cover Letter with No Experience Sample

As someone who has helped friends and clients craft compelling cover letters for administrative assistant roles, even without direct experience, I understand the challenges and frustrations that come with starting a new career. 

Writing a cover letter can feel intimidating when you have no prior work history in the field. But here’s the secret: the lack of direct experience can be compensated by highlighting your transferable skills, enthusiasm, and willingness to learn.

Administrative Assistant Cover Letter Generator

Disclaimer: This is a basic cover letter generator to help you draft an Administrative Assistant cover letter. Please ensure you review and customize it to match your specific experience and job application.

In this guide, I’ll walk you through the exact steps to create an outstanding administrative assistant cover letter with no experience. I’ve crafted dozens of these cover letters and know what works. 

Whether you’re applying for your first job or making a career change, my insights, tips, and unique templates will help you stand out.

Key Takeaways:

• Focus on transferable skills: Highlight organization, communication, and time-management.
• Show enthusiasm: Employers value motivation as much as experience.
• Customize your letter: Tailor it to each job description.
• Use real-life examples: Even from non-professional experiences.
• Keep it professional but personable: Use a respectful tone, but don’t be afraid to show personality.

1. Understanding the Role of an Administrative Assistant

An administrative assistant’s job is to support the office and help it run smoothly. Tasks include answering phones, managing schedules, and organizing files. Even without direct experience, many daily life skills transfer to this role. Have you ever coordinated an event, handled emails, or managed your time efficiently? These are the same skills required for an administrative assistant!

When writing your cover letter, focus on these common responsibilities and think about how your background aligns.

2. Steps to Writing a Cover Letter Without Experience

Step 1: start with a professional opening.

Begin your cover letter with a polite greeting. If possible, address the hiring manager by name. If not, use “Dear Hiring Manager.” It shows that you’ve done some research.

Step 2: Introduce Yourself and State the Job You’re Applying For

Clearly state the position you’re applying for and briefly mention why you’re interested in it. This first paragraph should capture the reader’s attention. Since you have no direct experience, lead with enthusiasm and your commitment to the role.

For example: “I am writing to express my interest in the Administrative Assistant position at [Company Name]. Though I am new to the field, my strong organizational and communication skills make me an excellent fit for this role.”

Step 3: Highlight Transferable Skills

The key to a strong cover letter with no experience is to highlight skills you already possess that will be valuable in an administrative role. Here are some transferable skills to consider:

• Organization: Have you managed personal or group projects?
• Communication: Do you have experience in customer service or working with others?
• Time Management: Have you juggled multiple responsibilities at once?

This section should include real-life examples, even if they’re from non-professional settings. When I helped a friend craft their cover letter, they included an example of organizing a community charity event, which showed organizational skills and initiative.

Step 4: Show Enthusiasm and Eagerness to Learn

Employers want someone who’s motivated and willing to learn. Use your cover letter to express this.

“I am eager to apply my skills in a professional setting and am confident in my ability to quickly learn new software and processes that are essential for this role.”

Step 5: End with a Professional Closing

Wrap up your cover letter by thanking the reader for their time and expressing your eagerness to discuss how you can contribute to the team. Include a call to action, such as requesting an interview or further discussion.

“I would welcome the opportunity to further discuss how I can contribute to the success of your team. Thank you for your time and consideration.”

3. Three Unique Cover Letter Templates

Here are three unique templates you can use to write your administrative assistant cover letter, depending on your personal style:

Template 1: Professional and Polished

This is ideal for a corporate or more formal work environment.

Dear [Hiring Manager],

I am writing to express my interest in the Administrative Assistant position at [Company Name]. Though I am new to this field, I am confident that my strong organizational skills, attention to detail, and ability to manage multiple responsibilities make me an ideal candidate.

In my previous experience as a [Previous Role], I developed key communication and problem-solving skills that are essential for this position. I have always excelled at managing my time and coordinating schedules, which will allow me to successfully support the day-to-day operations of your team.

I am excited about the opportunity to bring my skills to your company and to grow professionally in the administrative field. I would love the chance to further discuss my qualifications with you. Thank you for your time and consideration.

Sincerely, [Your Name]

Template 2: Enthusiastic and Personable

Perfect for companies with a more casual, creative culture.

I am thrilled to apply for the Administrative Assistant position at [Company Name]! While I may not have direct experience in the field, my strong organizational abilities and enthusiasm for learning make me eager to contribute to your team.

In my previous roles, I’ve honed my time-management skills and attention to detail. Whether organizing events for friends or keeping track of schedules in my community volunteer work, I’ve always been driven to stay on top of tasks and ensure everything runs smoothly.

I’m excited about the opportunity to jump into this role and learn even more. Thank you for considering me. I look forward to discussing how I can support your team.

Best regards, [Your Name]

Template 3: Focused on Transferable Skills

Great if you have no office experience but have developed relevant skills in other ways.

I am writing to apply for the Administrative Assistant position at [Company Name]. Though I haven’t held a formal administrative role before, I have developed strong organizational, communication, and time-management skills through [volunteer work/community projects/previous roles].

For example, as a volunteer coordinator for [Organization Name], I managed a large group of volunteers, scheduled meetings, and kept records of donations. These experiences have prepared me well for the administrative responsibilities I would handle in your office.

I am confident that my ability to prioritize tasks and work under pressure will make me a valuable asset to your team. I would welcome the chance to further discuss my qualifications and how I can contribute to your team.

4. Tips from Personal Experience

Having written many cover letters for friends and clients, I’ve learned a few key things to keep in mind:

• Tailor Each Letter: Always customize your cover letter for each job. Employers can tell when you’ve sent out a generic application.
• Keep It Short and Sweet: Be concise. No one wants to read a long cover letter. Aim for 3-4 paragraphs.
• Proofread: Spelling or grammar mistakes can instantly disqualify you. Double-check your letter or have someone else review it.

Table of Key Skills for Administrative Assistants

Final Thoughts

Writing a cover letter for an administrative assistant position with no experience isn’t as hard as it seems. By focusing on transferable skills, demonstrating enthusiasm, and crafting a professional letter, you can stand out from other candidates. 

Frequently Asked Questions (FAQs)

Q: how do i write an administrative assistant cover letter with no experience.

Answer: When writing an administrative assistant cover letter with no experience, I focus on highlighting my transferable skills like organization and communication. By showing enthusiasm and a willingness to learn, I ensure that my lack of experience doesn’t overshadow my potential to succeed in the role.

Q: What should I include in an administrative assistant cover letter with no experience?

Answer: In an administrative assistant cover letter with no experience, I always include my key strengths such as time management, attention to detail, and any relevant experiences from volunteer work or other roles. I also personalize the letter to the company, showing that I’ve researched and genuinely want to work there.

Q: How do I highlight my skills in an administrative assistant cover letter with no experience?

Answer: To highlight my skills in an administrative assistant cover letter with no experience, I emphasize transferable abilities like scheduling, multitasking, and handling correspondence, which I’ve developed in non-professional settings. This approach helps me present myself as capable despite lacking direct experience.

Q: How can I make my administrative assistant cover letter stand out with no experience?

Answer: I make my administrative assistant cover letter stand out with no experience by using specific examples of how I’ve used administrative skills in other areas of life, such as organizing events or managing projects. Tailoring the letter to the job and showing enthusiasm also sets me apart from other candidates.

Q: Should I mention my lack of experience in an administrative assistant cover letter?

Answer: While I don’t focus on my lack of experience in an administrative assistant cover letter, I do acknowledge it briefly and shift the focus toward my eagerness to learn and adapt. I highlight the strengths and experiences I do have, ensuring the employer sees my potential.

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The Official Careers Website of the City of New York

Staff Counsel - 679706

• Agency: CONSUMER AND WORKER PROTECTION
• Job type: Full-time

NYC-ALL BOROS

• Title Classification: No exam required

Labor Policy And Standards

Job Description

THIS POSITION MAY BE ELIGIBLE FOR REMOTE WORK FOR UP TO 2 DAYS PER WEEK, PURSUANT TO THE REMOTE WORK PILOT PROGRAM. To Apply: Email your resume and cover letter to [email protected] with the Job ID number and Position Name in the subject line. The NYC Department of Consumer and Worker Protection (DCWP) protects and enhances the daily economic lives of New Yorkers to create thriving communities. DCWP licenses more than 45,000 businesses in more than 40 industries and enforces key consumer protection, licensing, and workplace laws that apply to countless more. By supporting businesses through equitable enforcement and access to resources and, by helping to resolve complaints, DCWP protects the marketplace from predatory practices and strives to create a culture of compliance. Through its community outreach and the work of its offices of Financial Empowerment and Labor Policy & Standards, DCWP empowers consumers and working families by providing the tools and resources they need to be educated consumers and to achieve financial health and work-life balance. DCWP also conducts research and advocates for public policy that furthers its work to support New York City’s communities. For more information about DCWP and its work, call 311 or visit DCWP at nyc.gov/dcwp or on its social media sites, Twitter, Facebook, Instagram, and YouTube. The Office of Labor Policy & Standards (“OLPS”) enforces the City’s worker protection laws, including the Paid Safe and Sick Leave Law, Fair Workweek scheduling laws that protect fast food and retail workers, and Delivery Worker Laws that protect app-based restaurant delivery workers. In OLPS’ large, citywide enforcement actions, teams of attorneys, data scientists, and investigators work together to obtain compensation owed to workers and improve employer compliance. Other programs include the Freelance Isn’t Free Act (FIFA) program, which assists freelance workers who have experienced wage theft and other violations, and our Paid Care Division, which focuses on workplace issues specific to nannies, housecleaners, home health aides, and other paid care workers. More information about our office is available at nyc.gov/workers. DCWP is seeking an attorney with interest in issues affecting low-wage workers to enforce worker protections under all OLPS laws. The attorney will serve on the Investigations Team. Responsibilities include: - Provide legal advice and support to investigators. - Handle investigations, including obtaining evidence from workers and employers and collaborating with data scientists, attorneys, and investigators to evaluate it. - Write findings letters to employers documenting investigation conclusions and employee relief owed. - Investigate and settle wrongful termination cases, including fast-track retaliation cases and cases arising under the groundbreaking new “just cause” provisions of the Fair Workweek Law for fast food workers. - Write letters, legal briefs, and legal research memos on matters related to enforcement and policy. - Edit and draft Consent Orders and negotiate settlement terms with employers to resolve enforcement matters. This position is an exciting opportunity to be involved with a growing office working on the next generation of labor laws. The ideal candidate enjoys the challenge of a complex investigation, collaborating with diverse teams, working with both attorneys and non-attorneys, and tackling novel legal and procedural questions creatively.

1. Admission to the New York State Bar; and either "2" or "3" below. 2. One year of satisfactory United States legal experience subsequent to admission to any state bar; or 3. Six months of satisfactory service as an Agency Attorney Interne (30086). Incumbents must remain Members of the New York State Bar in good standing for the duration of this employment. In addition to meeting the minimum Qualification Requirements: To be assigned to Assignment Level (AL) II, candidates must have one year of experience at Assignment Level I or two years of comparable legal experience subsequent to admission to the bar, in the areas of law related to the assignment. To be assigned to AL III candidates must have two years of experience in Assignment Levels I and/or II or three years of comparable legal experience subsequent to admission to the bar, in the areas of law related to the assignment.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Civil service title

AGENCY ATTORNEY

Title classification

Non-Competitive-5

Business title

Posted until

• Experience level: Experienced (non-manager)

Number of positions

Work location

42 Broadway, N.Y.

• Category: Legal Affairs