cover letter for tender submission pdf

Search This Blog

Search letters formats here, covering letter for bid submission with tender documents.

submit your comments here

Post a comment.

Leave your comments and queries here. We will try to get back to you.

Covering Letter for Tender Submission

A covering letter for tender submission is a written document that accompanies a company’s bid for a specific project or contract. It serves as an introduction to the bid and provides additional context and information that supplements the formal tender document. The letter provides an opportunity to make a positive impression and demonstrate the company’s ability to deliver on the project requirements. It typically includes details on the company’s relevant experience, capabilities, and qualifications, as well as its approach to the project and any unique strengths that set it apart from other bidders. The covering letter for tender submission is a crucial component of the bidding process and helps to increase the chances of a successful outcome.

Importance of Covering Letter for Tender Submission

Showcases your company’s strengths and experience The cover letter provides an opportunity for you to showcase your company’s strengths and experience to the tender committee. By highlighting your company’s expertise and previous successful projects, you can demonstrate that you have the necessary skills and knowledge to complete the project successfully.

Demonstrates your understanding of the project requirements and objectives The cover letter is also a chance to demonstrate your understanding of the project requirements and objectives. By providing a clear summary of the key aspects of the project and outlining your proposed approach and methodology, you can show that you have carefully considered the project requirements and have a solid plan for completing the project successfully.

Sets the tone for your proposal The cover letter sets the tone for your proposal and can influence how the tender committee evaluates your submission. By creating a professional and compelling cover letter, you can make a positive first impression and increase your chances of winning the tender.

Expresses your commitment to the project’s success The cover letter is an opportunity to express your commitment to the project’s success. By highlighting your company’s project management processes and quality assurance procedures, and explaining how these will be used to ensure that the project meets or exceeds the tender committee’s expectations, you can demonstrate that you are dedicated to delivering a high-quality project that meets the project goals.

Provides a means of communication Finally, the cover letter provides a means of communication between your company and the tender committee. By providing your contact information and indicating your availability for a follow-up meeting or discussion, you can ensure that the tender committee has the necessary information to reach out to you with any questions or concerns.

Purpose of Covering Letter

The purpose of a covering letter for tender submission is to introduce your company and proposal to the tender committee and provide a brief overview of your submission. The covering letter serves as an opportunity to make a positive first impression and showcase your company’s strengths, experience, and commitment to the project.

In addition, the covering letter serves to:

Provide context: The covering letter sets the context for the proposal and provides the tender committee with a summary of the key aspects of the project. This helps to ensure that the tender committee has a clear understanding of the project requirements and objectives.

Demonstrate understanding: The covering letter is an opportunity to demonstrate your understanding of the project requirements and objectives. By providing a clear summary of the project and outlining your proposed approach and methodology, you can show that you have carefully considered the project requirements and have a solid plan for completing the project successfully.

Showcase strengths: The covering letter provides an opportunity to showcase your company’s strengths and experience. By highlighting your company’s expertise and previous successful projects, you can demonstrate that you have the necessary skills and knowledge to complete the project successfully.

Express commitment: The covering letter is a chance to express your commitment to the project’s success. By highlighting your company’s project management processes and quality assurance procedures, and explaining how these will be used to ensure that the project meets or exceeds the tender committee’s expectations, you can demonstrate that you are dedicated to delivering a high-quality project that meets the project goals.

Provide contact information: The covering letter provides a means of communication between your company and the tender committee. By providing your contact information and indicating your availability for a follow-up meeting or discussion, you can ensure that the tender committee has the necessary information to reach out to you with any questions or concerns.

The inclusion of both dates in the letter is optional. You may choose to include only one date.

Ref:__________ Date : __________

To [Name of Organization] [Office Address] [Phone Number] [Email Id]

Kind Attn: [Name of Officer], [Designation]

Sub .: Our Bid Submission for [Work Description] Ref : Your Tender Specification No. [Number] dated [Date]

Dear Sir/Madam,

We are submitting our bid documents in response to your Tender No. [Number] dated [Date]. We are eager to offer our services for the work outlined in the Tender document.

We have thoroughly reviewed the following documents and agree to comply with the terms and conditions mentioned therein:

• Notice Inviting Tender (NIT)
• Contract Clauses
• General Forms
• Letter of Undertaking
• Performance Bank Guarantee Terms
• Integrity Pact/Agreement
• Indemnity Agreement

We understand and acknowledge that:

• Your organization reserves the right to reject any or all bids, including ours, without giving a reason and we waive any future rights to challenge the same.
• Your organization is not obligated to accept the lowest bid.
• If our bid is accepted, we will execute all the works specified in the Tender document and comply with the terms and conditions of the contract, a draft of which was attached.

The Tender forms, filled and signed by our authorized representatives, are enclosed along with a Demand Draft for the Earnest Money Deposit (EMD) in the amount of [Amount].

We have confidence in our bid and our company’s commitment to delivering quality work for our clients. We look forward to the opportunity to partner with your organization.

For [Name of Company],

[Signature] [Name of Officer] [Designation] [Department Name]

Place: _________ Date: ______

Enclosed: As Mentioned Above

Tips for writing effective covering Letters

Introduction The introduction should be brief and to the point. Begin by introducing yourself and your company, and express your gratitude for the opportunity to submit a tender. State the name of the project and the tender or request for proposal (RFP) number, and provide a brief overview of the contents of your submission.

Company Overview and Experience The second section of the covering letter should focus on introducing your company to the tender committee. Provide a brief history of your company, including the number of years in operation and any notable achievements or awards. Highlight your company’s expertise and experience in the relevant field, and provide examples of previous successful projects that are similar in scope and complexity to the project being tendered.

Understanding of Project Requirements In this section, demonstrate your understanding of the project requirements and objectives. Explain how your company’s experience and expertise align with the project goals, and provide a brief summary of the key aspects of the project. It is important to convey a clear understanding of the project requirements to demonstrate that you have the necessary skills and knowledge to complete the project successfully.

Proposed Approach and Methodology The fourth section of the cover letter should outline your proposed approach and methodology for completing the project. This section should demonstrate how your company plans to achieve the project goals, including the strategies, tools, and resources that will be used. Provide a brief overview of your project timeline, and explain how your proposed approach aligns with the project requirements and objectives.

Commitment to Project Success In this section, express your commitment to the project’s success. Explain why the project is important to your company, and how you plan to ensure that the project is completed on time and within budget. Highlight your company’s project management processes and quality assurance procedures, and explain how these will be used to ensure that the project meets or exceeds the tender committee’s expectations.

Appreciation and Availability for Questions The final section of the covering letter should express your gratitude for the opportunity to submit a tender, and your willingness to answer any questions or provide additional information as required. Provide your contact information, including phone number and email address, and indicate your availability for a follow-up meeting or discussion.

Summary of Key Points

In summary, a cover letter for tender submission is an essential component of the proposal and serves the following purposes:

Provides context for the proposal and summarizes the key aspects of the project.

Demonstrates understanding of the project requirements and objectives.

Showcases the strengths and experience of your company.

Expresses your commitment to the project’s success.

Provides a means of communication and contact information for the tender committee.

By creating a professional and compelling covering letter, you can make a positive first impression and increase your chances of winning the tender.

Similar Posts

Warning Letter For Poor Performance To The Employee

Suppose you are an employer or manager and must warn an employee of poor performance. In that case, it is important to be specific about the issues and provide concrete examples of the employee’s behavior that has not met expectations. You should also outline any consequences for continued poor performance and provide the employee with…

Request Letter For Salary Increase Due To Cost Of Living

If you’re hoping for an increase in pay at your position, be it because the salary increase time is overdue or you’re working intensely at your job. Still, if it’s not paying adequately or for any other reason such as, then you should ask your boss or an appropriate person in your company for the…

Sample Warranty Letter Format

A warranty letter is like a promise from a company when you buy something. It says, “We stand by our product, and if anything goes wrong, we’ll fix it.” It’s like a safety net for your purchase. Imagine you buy a cool gadget, like a phone. You want to be sure that if it has…

Sample sample maternity leave email to colleagues to Colleagues

This sample maternity leave email to colleagues is the perfect way to inform your colleagues about your upcoming absence. It includes all the necessary information, such as the start date of your leave, the length of time you will be away, and the name and contact information of the colleague who will be covering for…

Loan Foreclosure Letter  to Bank for Prepayment 

A loan foreclosure letter is a formal notice that borrowers send to their bank or lending institution when they intend to pay off a loan before its scheduled due date. This letter outlines the terms and conditions of the prepayment, acting as an official record of communication between the borrower and the financial institution. This…

How to Politely Decline a Business Offer Letter Email Sample

In the fast-paced business world, opportunities often knock on our door, but not every offer fits our goals, values, or current circumstances. Politely declining a business offer is an essential skill one that requires tact, professionalism and careful consideration. Whether you’ve received a job offer, a partnership proposal, or a request to work together, politely…

Covering Letter for Bid Submission with Tender Documents

When submitting a bid for a project or product, it is always good business practice to include a cover letter. The cover letter should express your interest in the job/project and briefly explain why you should be chosen. This shows the company that you are serious about the opportunity and willing to make the extra effort to make sure your bid is noticed. 

It is important to remember that a cover letter is not just a formality – it is an opportunity to sell yourself and your company. Therefore, you should take the time to write a well-crafted letter that will grab the reader’s attention and make them want to learn more about you. 

Similar Post: Cover Letter To Agreement For Services (Sample)

Covering Letter for Tender Submission: A Comprehensive Guide

In today’s competitive business landscape, submitting a compelling cover letter and your tender proposal is crucial to stand out. A well-crafted cover letter introduces your business to potential clients, highlights your unique selling propositions, and convinces them of your capabilities. This comprehensive guide will delve into the intricacies of writing a winning cover letter for tender submission, providing valuable insights and sample formats to help you succeed in the competitive bidding process.

1. Introduction

The cover letter serves as the first impression of your business to the tendering authority. It is essential to start with a solid, engaging introduction that captures the reader’s attention. Begin by addressing the recipient with a courteous salutation and briefly mention the purpose of your letter. For example:

“Dear [Recipient’s Name],

We are delighted to submit our tender proposal for [Project Name] and, at this moment, present our cover letter to provide a concise overview of our organization, expertise, and commitment to delivering exceptional results.”

2. Background and Expertise

This section demonstrates your understanding of the project requirements and showcases your organization’s relevant experience and expertise. Clearly articulate how your skills align with the tender specifications and why your company is the ideal choice. Highlight key projects you have undertaken in the past that demonstrate your ability to deliver similar projects successfully. Consider including the following information:

• Company background: Provide a brief overview of your organization, its history, and core competencies.
• Expertise: Describe your company’s knowledge and its relevance to the tender. Emphasize any unique or innovative approaches that set you apart from competitors.
• Project highlights: Share success stories or case studies illustrating your company’s ability to deliver outstanding results. Include specific details, such as project size, challenges overcome, and client satisfaction.

3. Unique Value Proposition

Clearly communicate your unique value proposition to differentiate your tender submission from others. Explain what sets your company apart and why the tendering authority should choose you over the competition. Consider addressing the following points:

• Competitive advantages: Identify your company’s unique strengths and competitive advantages, such as cutting-edge technology, industry accreditations, or specialized expertise.
• Innovation and creativity: Highlight any innovative or creative solutions your organization can bring to the project, demonstrating your ability to think outside the box and deliver exceptional outcomes.
• Added value: Describe any additional benefits or value-added services your company can provide, such as ongoing maintenance, training programs, or extended warranties.

4. Project Approach

In this section, outline your proposed approach to the project, demonstrating your understanding of the tender requirements and your ability to deliver the desired outcomes. Clearly articulate your methodology, processes, and timelines, addressing the following aspects:

• Project management: Explain your approach to project management, including how you plan to coordinate various activities, allocate resources, and ensure effective communication.
• Team composition: Introduce critical members of your team who will be involved in executing the project, emphasizing their relevant qualifications and experience.
• Milestones and deliverables: Provide a detailed timeline with key landmarks and deliverables, highlighting your commitment to meeting project deadlines.
• Risk management: Address potential risks and challenges associated with the project and mitigation strategies to ensure smooth project execution.

5. Financial Considerations

While the cover letter primarily focuses on showcasing your expertise and value proposition, it is essential to address financial aspects briefly. Provide an indicative pricing structure or cost estimate to give the tendering authority an idea of your pricing strategy. Avoid being too specific, as the formal tender document typically includes detailed financial information.

(To be printed on the letterhead of the bidder)

Ref: ………………. Date: ……………..

(Name of the Organization)

(Office Address)

(Phone Number)

Kind Attn: (Name of the Officer), (Designation)

Sub.: Our bid/offer submission for the ……………….. work

Ref: Your Tender specification no. ……….. dated ………….

Dear Sir/Madam,

We want to offer our services for the _____ (name of the project) tender that your company has put out. We have gone through the requirements in detail and are confident we can provide the best possible solution for your needs.

I am attaching our bid submission document along with this covering letter. Our team is very excited about this opportunity to work on such a prestigious project, and we hope you will give us a chance to prove our worth.

If you have any questions or concerns, please do not hesitate to contact us at _____ (contact information). Thank you for your time and consideration.

We look forward to associating with your organization.

Thanking you,

For (Name of the Company),

    (Signature)

(Name of the Officer)

(Designation)

(Department’s Name)

Place: …………….

Date: ……………..

In conclusion, crafting a compelling cover letter for tender submission is critical in securing new business opportunities. Following this comprehensive guide’s guidelines and sample formats, you can create a winning cover letter that effectively communicates your organization’s strengths, expertise, and unique value proposition. Remember to tailor your cover letter to the specific tender requirements, highlighting relevant experience, successful projects, and innovative approaches. Clearly outline your project management methodology, team composition, and proposed timelines to demonstrate your ability to deliver exceptional results. Additionally, provide a brief overview of your pricing structure to give the tendering authority an indication of your cost considerations. Investing time and effort into developing a solid cover letter can position your organization as a standout contender in the competitive bidding process. Good luck with your tender submissions!

Similar Posts

Sample Letter Declining Services

To spare both parties time and effort, it is best to reject a proposal as soon as you know you’re not interested. Be courteous and thank the person or organization for their work in crafting…

Loan Clearance Certificate from Company to Employee Format

The company has a policy that all loans must be cleared before an employee can leave the organization. This is to ensure that the employee has no outstanding debts that need to be repaid. The…

Sample Letter To Insurance Company Requesting Reimbursement

If an employer includes medical allowances in an employee’s contract, the employee can ask to be reimbursed for any medical bills. Typically, companies will not reimburse you for medical expenses outright. Instead, they give money…

Letter Of Congratulations On Achievement

Generally, organizations give awards to their employees and associates either in recognition of their great performance over a certain period or for completing an especially challenging project. A good colleague will always congratulate others on…

Letter or Email to Supplier to Cancel Purchase Order (Sample)

If you wish to cancel an order that you have placed with a supplier, you should do so in writing. This letter or email template can be used to notify the supplier of your decision….

New Business/Company Opening Announcement Letter Sample

If you are opening a new business or launching a new company, you will want to announce it to the media and the general public. One way to do this is by writing and issuing…

• Application Letter For Tender Submission

These four application letter templates for tender submission cater to a range of industries and purposes. The first template is tailored for construction projects, showcasing a commitment to excellence and compliance with tender requirements. The second template addresses IT service proposals, emphasizing technical expertise and reliability. The third template is designed for the supply of goods, highlighting product offerings, pricing, and delivery schedules. The fourth template, suitable for consulting services, focuses on expertise and innovative solutions. Each template serves as a strong introduction, setting the stage for detailed tender submissions that align with the specific needs and objectives of the respective projects.

Template Tender Submission Letter for Construction Project

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Recipient's Name] [Recipient's Title] [Company Name] [Company Address] [City, State, ZIP Code]

Dear [Recipient's Name],

Subject: Tender Submission for [Project Name]

I am writing to formally submit our bid for the [Project Name] as advertised in [Tender Publication/Website] on [Tender Release Date]. Our company, [Your Company Name], is committed to delivering high-quality construction services, and we are eager to be considered for this project.

In accordance with the requirements outlined in the tender documents, please find enclosed our comprehensive submission, including all necessary documentation, financial details, project plans, and any other specifications as requested.

We believe that our experience, expertise, and dedication to excellence make us an ideal candidate for this project. Our team is confident in our ability to meet and exceed the project's requirements and deadlines.

Should you have any questions or require further information, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address].

Thank you for considering our proposal. We look forward to the opportunity to discuss our proposal in more detail and demonstrate how [Your Company Name] can contribute to the success of the [Project Name].

[Your Name] [Your Title] [Your Company Name]

Template Tender Submission Letter for IT Services

Subject: Tender Submission for IT Services - [Project Name]

I am writing on behalf of [Your Company Name] to submit our proposal for the provision of IT services for [Project Name], as outlined in the tender documents released by your organization on [Tender Release Date].

Enclosed, please find our detailed submission, which includes our technical proposal, pricing, service level agreements, and any other documentation required as per the tender specifications. We are confident that our IT solutions and expertise align perfectly with the objectives of this project.

Our team at [Your Company Name] has a proven track record of delivering innovative and reliable IT solutions, and we are excited about the possibility of contributing our expertise to the success of [Project Name].

If you have any questions or need additional information, please feel free to contact me at [Your Phone Number] or [Your Email Address].

Thank you for considering our proposal. We are eager to discuss how [Your Company Name] can provide exceptional IT services to meet the needs of [Project Name].

Template Tender Submission Letter for Supply of Goods

Subject: Tender Submission for Supply of [Goods/Products] - [Project Name]

I am writing to formally present our proposal for the supply of [Goods/Products] as specified in the tender documents for [Project Name], published on [Tender Release Date].

Enclosed with this letter, you will find our comprehensive submission, which includes details of our product offerings, pricing, delivery schedule, and any other relevant information in compliance with the tender requirements.

At [Your Company Name], we take pride in our commitment to providing high-quality [Goods/Products] and exceptional service. We are confident that our proposal aligns perfectly with the goals of [Project Name].

Should you have any questions or need further clarification, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address].

Thank you for considering our bid. We look forward to the opportunity to discuss our proposal in detail and demonstrate how [Your Company Name] can meet your [Goods/Products] needs for [Project Name].

Template Tender Submission Letter for Consulting Services

Subject: Tender Submission for Consulting Services - [Project Name]

I am writing to submit our proposal for the provision of consulting services in response to the tender announcement for [Project Name] on [Tender Release Date].

Enclosed, please find our comprehensive submission, including our approach, qualifications, team profiles, pricing, and any other documentation required per the tender specifications. We are confident that our expertise and innovative solutions align with the objectives of [Project Name].

At [Your Company Name], we are dedicated to delivering tailored consulting services that drive success, and we are excited about the opportunity to contribute our knowledge and experience to [Project Name].

Should you require any further information or wish to discuss our proposal in detail, please feel free to contact me at [Your Phone Number] or [Your Email Address].

Thank you for considering our proposal. We eagerly anticipate the possibility of partnering with your organization to achieve the goals of [Project Name].

We are delighted to extend our professional proofreading and writing services to cater to all your business and professional requirements, absolutely free of charge at Englishtemplates.com . Should you need any email, letter, or application templates, please do not hesitate to reach out to us at englishtemplates.com. Kindly leave a comment stating your request, and we will ensure to provide the necessary template at the earliest.

Posts in this Series

• Common Reason For Leave Application In School
• Eid Leave Application Samples
• Employee Leave Application Form Sample
• Asking Tuition Fee Certificate From School For Income Tax Rebate
• Application To Traffic Police For Cancellation Of Invalid Ticket
• Application To Union Council For 2nd Marriage In English
• Application To Your Principal To Grant You The Permission To Join The Football Team, And Participate In The Inter School League
• Application To Your Principal To Issue The College Continuing Certificate For Scholarships
• Applications For Jobs, Leaves, Officer, Students, And General Formats
• Apply A Leave Certification For Checking Up, Or Medical Findings Atherosclerotic Aorta
• Apply For A Post Of Trainee Engineer Electrical
• Apply For Been A Choir In Church
• Application To Road Construction Minister For Grant Our Village Road-Path
• Application To Shift Family To My Site Location
• Application To Stop My Medical Facility Provided By The Company
• Application To The Bank Manager To Transfer Account
• Application To The Chairman Of Civil Engineering Department To Permit Me To Get Job-Internship At Any Company During Vacation Days
• Application To The College Principal To Allow, Or Give Me Permission To Open A Food Stall In The College Premises
• Application To The Department Railway Office Transfer My Job To Other Place
• Application To The District Collector To Construct A Godown
• Application To The Principal For The Change Of Name
• Application To The Principal Requesting Him To Start The Classes For Foreign Language
• Application To The Railway Minister For New Railway Division At Our Place
• Application To The Sdm For Correction In Caste Certificate
• Application To The Society For Permission of A Stall
• Application To Purchase Scraps In An Organisation
• Application To Register Fir On Missing of Bank Pass Book
• Application To Remove Bus Service For School
• Application To Request Hod To Release Salaries of All The Employees
• Application To Retake Exam Due To Low Attendance
• Application To Revenue Department For Recovery of Land From Land Grabbers, And Grant Passbook Patta Passbook To The Owner
• Application To Principal It Is Going To Be Late For Admission
• Application To Principal Requesting Her To Grant You Exemption From Class Test As You Would Need To Join The Practice Session For Inter School Dance Event
• Application To Principal To Avail Bus Facility
• Application To Principal To Organize Winter Camp In College
• Application To Principal To Preponement Of Examination Date
• Application To Promote Associate Professor
• Application To Office-Institution For Missing Interview of Admission In University-School-Work
• Application To Open An Account In A Bank For A Union, Or Association
• Application To Organize Mela Event
• Application To Participate In Art Competition
• Application To Participate In Singing
• Application To Police Commissioner To Check Reckless Driving In Their Area
• Application To Police Station Against A Person Who Is Not Paying My Money
• Application To Principal About To Swap The Ip Class To Maths Class On Alternate Days
• Application To Principal For Change of Section
• Application To Principal For Change Of Subject Teacher
• Application To Principal For Cleanliness Program By Students
• Application To Principal For Increasing Cupboards In Library
• Application To Principal For Taking Tc, And Character Certificate
• Application To Consulate General For Passport Reissue For Study Permit Extension
• Application To Convert My Commercial Meter To Domestic Meter
• Application To Correction Of Dob In My Policy To The Insurance Company
• Application To Deduct Hostel Fees From College Fees
• Application To Food, And Supply For Surrender Ration Card
• Application To Higher Authority For Transfer To Other Places Due To Family Person Illness
• Application To Labour Commissioner For Rehabilitation
• Application To Ministry of Interior For Issuing Noc
• Application To Move Into Higher School Branch, How To Write An Email To Principal And Hr?
• Application To Change Marital Status
• Application To Change Name In Marksheet
• Application To Change Subject In College Math To Psychology
• Application To Close The Bank Account Sample
• Application To College Library For Additional Books
• Application To Bank Manager For Opening Account
• Application To Bank Manager To Open An Account of My Sister On My Behalf
• Application To Bank Manager To Open Bank Account of Daughter
• Application To Board Of School Education For Xerox Copies Of Answer Sheets
• Application To Cancel Hostel Booking
• Application Of Transfer From Security Department To A Different Department
• Application On Issuance of Discharge Certificate
• Application Regarding Husband'S Transfer Near To Wife'S Service Area
• Application Regarding Submission Of Affidavit To Sit In Exams
• Application Request For Staff Recruitment Or To Appoint New Staff
• Application Requesting For A Job
• Application Requesting For Ac Repair-Installment
• Application Requesting For Issuance Of Suspension Letter Of A Junior Due To Certain Issues
• Application Requesting House Rent Allowance From Company
• Application Requesting Posting On Another Place For My Mother Treatment
• Application Seeking Confirming My Job
• Application To Add Wife Name In Office Records
• Application To Adviser For Semester Result
• Application To Apply For Cancellation Of Admission
• Application To Apply For Home In Govt Housing Scheme
• Application To Arrange Summer Camp For Class 4
• Application To Authority Filling A Complaint Against Faculty- Change Of Faculty In An Institution
• Application To Authority Requesting For Change In Age
• Application To Bank For Name Change Of Account Holder
• Application To Bank In Order To Change The Signatures
• Application To Bank Manager For Father'S Death
• Application Letter To Get Police Verification Certificate
• Application Letter To Join An Association
• Application Letter To Mayor For Promotion Of Tourism Spot
• Application Letter To Principal For Require Fee Structure
• Application Of Degree From College
• Application of Different Kinds of Visa
• Application Of Lost School Id Card
• Application of Noc Certificate In Bank
• Application Of The Post Of A Salesman In A Frame Dealing In Educational Equipments
• Application Letter For Road Construction
• Application Letter For Shop Manager
• Application Letter For Spouse Visa
• Application Letter For Stall Booking
• Application Letter For The Post Of House Master
• Application Letter For The Post of Pay Master
• Application Letter For Transfer Of Electricity Meter
• Application Letter For Water Supply Connection Sample
• Application Letter of Railway Medical Card Replacement
• Application Letter Requesting A Referral From School
• Application Letter Requesting For Construction Of Rain Water Harvesting Tanks
• Application Letter Saleswomen To Work At Cars Showroom
• Application Letter To Change College
• Application Letter For Permission To Conduct Research In Lab
• Application Letter For Pharmacist In Hospital
• Application Letter For Pilot Training
• Application Letter For Release Of Fund
• Application Letter For Renovation Contract Works
• Application Letter For Repair Of Pipe Leakage In The Street
• Application Letter For A Residential Plot
• Application Letter For Allotment of Staff Quarter Due To Some Personal Issues
• Application Letter For Cement Dealership
• Application Letter For Change of Toilet Seat
• Application Letter For Converting Joint Account To Single Account
• Application Letter For Correction Of Mark Sheet
• Application Letter For Cricket Club
• Application Letter For Environmental Officer
• Application Letter For Football Match
• Application Letter For Government Promotion
• Application Letter For Health Care Assistant Job
• Application Letter For High Level Inquiry of Officers
• Application Letter For Hotel Job
• Application Letter For Hotel Receptionist Job
• Application Letter For Industrial Training Sample
• Application Letter For Job In Ngo
• Application Letter For Paid Leave
• Application Format For Adding Wife Name In Service Book
• Application Format For Advance Housing
• Application Format For Advance Housing Allowance
• Application Format For Electricity Meter Change
• Application Format For Surname Correction In Mutual Funds Office
• Application Format For The Post of Legal Advisor
• Application Letter Asking For Cash From Other Branch
• Application Letter Asking Government To Replace Government Vehicle Which Is In Bad Condition
• Application Letter For A Position of A Non Academic Staff In A University
• Application For Transport Contract
• Application For Tube Light Replacement
• Application For Use Of School Buildings Facilities, And Grounds
• Application For Volunteer Work In Organisations Or Companies
• Application For Wrong Marks In Marksheet
• Application For The Temporary Appointment In The School
• Application For Tlb Operator Job
• Application For Train Tickets Reservation
• Application For Transfer From One School To Another
• Application For Transfer of Headmasters
• Application For Student Visa In Australia
• Application For Student Visa In Canada
• Application For Study Tour To Industries, Factories Or Other Places
• Application For Subject Change By Teacher To Principal
• Application For The Post of Physics Teacher
• Application For The Sales Manager Position
• Application For Shift Change In Office
• Application For Single Or Separate Room In Hostel
• Application For Student Visa To Embassy
• Application For Study About Aeronautical Engineering
• Application For The Position of Fuel Retail Clerk
• Application For The Post of Cash Transfer Assistant
• Application For Refund Amount of Booking Flat , Due To Home Loan Has Been Cancelled
• Application For Refund of Fees Paid In School
• Application For Refund of Security Deposit
• Application For Registration Of Vendor
• Application For Reimbursement Of Medical Expenses-Charges
• Application For Security Guard License
• Application For Seeking Asylum In Foreign Country
• Application For Student Visa In Spain
• Application For Student Visa In Usa
• Application For Testimonial Certificate From University
• Application For The Noc In Concern of Change of Department
• Application For Readmission In The Same Class
• Application For Realizing Bill Of Govt Development Work
• Application For Receiving My Documents For Company
• Application For Recheck My Physical Education Paper, And Accountancy Paper
• Application For Recovering The Courier Goods & Power To Receive-Handover The Said Courier Goods To 3rd Persons
• Application For School Leaving Certificate Complaining Regarding Dissatisfaction
• Application For School Room For Competitive Exam
• Application For Student Visa In Malaysia
• Application For Student Visa In Norway
• Application For Teaching Of Law Subject
• Application For Testimonial Certificate From School
• Application For Purchase Of Sports Equipment For College
• Application For Railway Pass
• Application For Re Evaluation Of Marks, And Result
• Application For Re-Engagement As A Volunteer Teacher
• Application For Reactivation Of Salary
• Application For Salary Slip For Loan Purpose
• Application For School Bus Route Change
• Application For Student Visa In Finland
• Application For Student Visa In Germany
• Application For Taking Makeup Exam
• Application For Taking Permission Organizing A Self Defence Training In Institute
• Application For Promotion Under Career Advancement Scheme
• Application For Providing Water Tank
• Application For Providing Water Tanker
• Application For Provisional Admission In College
• Application For Purchase of Computer
• Application For Release Of Provident Fund
• Application For Release of Surety
• Application For Replacement Of Medical Card
• Application For Replacement of Security Guard
• Application For Safety Of Playground
• Application For Salary Increase By The School Administrator
• Application For Promotion To Assistant Professor
• Application For Promotion To Associate Professor
• Application For Promotion To Full Professor
• Application For Promotion To Senior Lecturer
• Application For Promotion To Supervisor
• Application For Release Of Passport
• Application For Release of Pension
• Application For Repair Of Water Tank
• Application For Repair Water Taps In Hostel
• Application For Room Allotment In Guest House
• Application For Room Allotment In Hostel
• Application For Permission To Sit In Class Without Books
• Application For Permission To Sit In Exam
• Application For Prayer Road Repairing
• Application For Promotion In Designation
• Application For Rejoining The Job By Employees
• Application For Release of Impounded Vehicle
• Application For Renewal Of Security Agreement
• Application For Reopening Case In Honorable Court By The Plaintiff
• Application For Residential Society Approval
• Application For Retake Exam Because Of The Bad Result
• Application For Permanent Residence Certificate
• Application For Permission To Conduct A Lucky Draw?
• Application For Permission To Join The Football Team Of School
• Application For Permission To Play A Friendly Football Match
• Application For Permission To Purchase A Plot (Write To My Office Authority)
• Application For Rejoining Coaching Class
• Application For Rejoining College, Or University As Professor-Lecturer
• Application For Relief In Cost For Society'S Road Work To Corporation
• Application For Renewal Of Employment Exchange Registration Certificate
• Application For Requesting A New Cricket Ground
• Application For Requesting Deduction of Provident Fund
• Application For Mortgage Modification
• Application For My Travel Arrangements (I Am Going On Project Work So Please Make The Arrangements For Travel)
• Application For Name Change After Marriage
• Application For New Bus Service
• Application For New Electricity Meter Connection
• Application For Not Wearing School Uniform
• Application For Nursing Job Samples
• Application For Opening A Lab In School
• Application For Out Leaving Sanctioned In Army Person
• Application For Participation In Extracurricular Activities, And Sports
• Application For Rejoining Batch In Mahendra (State Level Examinations)
• Application For Rejoining Classes Of Particular Subjects
• Application For Release of Vehicle From Court
• Application For Reporting Of Teacher Absence In Class
• Application For Requesting A Driver In Company
• Application For Marriage Allowance
• Application For Medical Allowance Issuance Sample
• Application For Medical Promotion Officer
• Application For Mortgage Broker License
• Application For Mortgage Insurance
• Application For Lost New Zealand Passport
• Application For Lost Of School Bag
• Application For Lost University Id Card
• Application For Lunch At Home From School
• Application For Major Change In University
• Application For Loan To Bank Manager To Open A New Business
• Application For Looking A Job When You Are Waiting For Result
• Application For Lost Atm Card For Bank
• Application For Lost Degree To The Authorities
• Application For Lost Library Book
• Application For Library Fine Forgiveness
• Application For Loan For Renovation Of House
• Application For Loan From Company
• Application For Loan From School By Teacher Or Other Staff Member
• Application For Loan On The Security Of Postal Insurance Policy
• Death Leave Application Samples For Office-Schools
• Demand Application To Hire More Peons Staff For The School
• Application For Leave Of Absence
• Application for Leaving Government Quarter
• Application For Leaving Hostel, And Permission-Allow Me To Take My Luggage
• Application For Library Card Issue
• Application For Library Fine Concession
• Application For Job In A Statistics Entity
• Application For Job In Place of Father
• Application For Job Leaving Certificate
• Application For Job Vacancy As An It Technician
• Application For Joining New Batch
• Application For Land Allotment To Deputy Commissioner
• Application For Late Fee Submission Due To Financial Problems
• Application For Late Joining Of Internship Program
• Application For Learning English Language
• Application For Leave From School
• Application For Irish Passport
• Application For Irish Visa
• Application For Issuance of Bank Statement
• Application For Issuance of Birth Certificate
• Application For Issuance of Health Certificate
• Application For Issuance Of Provisional Certificate
• Application For Issuance Of School Bus Service
• Application For Issue Of Dependent Identity Card
• Application For Issued Qualifying Certificates To The Company
• Application For Hostel Allotment Sample
• Application For Hostel Room
• Application For Inclusion of Name In Seniority List
• Application For Increase Rent For Generator Supply In Bank
• Application For Increasing Rates of Cylinder
• Application For Installments of Advance Loan From Salary
• Application For Installments of Tax Payment From Salary
• Application For Internship In Library
• Application For Irish Birth Certificate
• Application For Irish Citizenship
• Application For Food Allowance
• Application For Football Academy
• Application For Fuel Allowance Increment
• Application For Grade Promotion
• Application For Grant For Development-Repair-Maintenance
• Application For Grant For Non Profit Organization
• Application For Grant For Organizing Conference-Seminar-Symposium
• Application For Grant of Educational Stipend
• Application For Grant Of Quarter Allowance
• Application For Half Class
• Application For Extension Of The Time Submission For The Original Certificate
• Application For Extra Plumber In Hospital
• Application For Fee Concession Due To Father'S Death By Mother
• Application For Fee Instalments In College (As My Father Is A Small Shopkeeper)
• Application For Fee Waiver After Father'S Death
• Application For Finance, And Accounts Job
• Application For Financial Assistance For Organizing Cultural Show
• Application For Financial Assistance Under Capacity Building Scheme For The Unemployed Youths
• Application For Financial Secretary
• Application For English Teacher Job Position
• Application For Equivalence Of Foreign Degree
• Application For Extending Teaching Job
• Application For Extension of Govt Quarter
• Application For Extension of Service
• Application For Electrification To Supplier
• Application For Employment As A Journalist
• Application For Employment As A Laborer
• Application For Employment As Sales Boy
• Application For Employment As Secretary
• Application For Duplicate Social Security Card
• Application For Duplicate Title
• Application For Electricity Meter Change
• Application For Electricity Meter Not Working
• Application For Duplicate Higher Secondary Certificate
• Application For Duplicate Library Card
• Application For Duplicate Passport
• Application For Duplicate Diploma Certificate
• Application For Duplicate Driving Licence
• Application For Duplicate Fee Receipt
• Application For Duplicate Green Card
• Application For Disconnection of Water Supply
• Application For Duplicate Bank Passbook
• Application For Duplicate Birth Certificate Letter
• Application For Demolishing The Unused Building, And Construction Of New One Sanctioned.
• Application For Department Change In Company
• Application For Departmental Promotion
• Application For Dependent Certificate of My Family Members
• Application For Death Certificate
• Application For Degree Issuance Before Convocation
• Application For Delay Intimation Of Death Claim
• Application For Delay of Intimation of Death Claim(Lici Insurance Policy)
• Application For Company Residence
• Application For Compensation Of Expenses
• Application For Complaint That Electric Transformer Is Overloaded
• Application For Consideration For Promotion
• Application For Considering My Fee By Bank Draft
• Application For Construction of Computer Lab In School
• Application For Continuation In Job As A Teacher
• Application For Continuing The Service
• Application For Correction In Seniority List
• Application For Correction Of My Name In Service Records
• Application For Correction Of The Name Of My Mother In My Mark Sheet
• Application For Cricket Pitch In Our Society Ground
• Application For Dealership Cancellation
• Application For Dealership Letter Sample
• Application For Change of Workplace In Company, Factory Or Office
• Application For Changing Coaching Batch
• Application For Changing Hobby Class
• Application For Character Certificate By School-College Student
• Application For Civil Sub Engineer
• Application For Clearance Of Hostel Dues, And Security
• Application For College Fees Refund
• Application For Company Registration
• Application For Company Registration With Roc
• Application For Change In Class Schedule
• Application For Change In Pick & Drop Stop, And Route
• Application For Change My Gas Connection Name
• Application For Change My Id Card Photo
• Application For Change Of Address In School
• Application For Change of Bank Security
• Application For Change Of Class Time In School, College, Or University
• Application For Change Of Department In A Government Job
• Application For Change Of Department On Govt Job
• Application For Change Of Stream In School
• Application For Change of Subjects In University, College, Or School
• Application For Change of Transport In School
• Application For Cancellation of Transfer Orders
• Application For Canteen Contract
• Application For Cantonment Board Job
• Application For Car Parking In The College, Or School
• Application For Certificate of Title
• Application For Being An Agent of Pan Card Company
• Application For Bill Instalments
• Application For Booking A Banquet For Reception Party
• Application For Bus Pass For Students
• Application For Business Loan To Bank Manager
• Application For Buying More Books For School Library
• Application For Backup Class
• Application For Batch Change In Institute
• Application For Batch Transfer In Coaching
• Application About Electric Meter Checking, And Access Meter Bill
• Application About The Partiality Done By Teacher In Exam Paper Checking
• Application Applying For The Job In Food Authority Agency
• Application Asking For Construction Of Retaining Wall I-C.C Drainage
• Application Asking For Job As A Banker
• Application For 2nd Installment Of Education Loan
• Application For A Bank Loan
• Application For A Post Office Box
• Application For A Reduction In Tax Deductions At The Source
• Application For A Security Guard Sample
• Application For Adding Spouse Name In Service Book
• Application For Admission Cancellation Due To Poverty
• Application For Admission Fee Installments
• Application For Admission For Kindergarten
• Application For Advance Salary Due To Eid
• Application For Advance Salary For Christmas
• Application For Advance Salary For Festival Diwali, Deepawali
• Application For Advance Salary For House Maintenance
• Application For Advance Salary For Sacrifice of Animal On Eid Ul Adha
• Application For Allotment Of A Room Multipurpose Letters
• Application For Allotment of Govt Married Accommodation
• Application For Allotment of Railway Quarter
• Application For Allotment Of Room For Guests
• Application For Allow Me To Come Late
• Application For Applying As A Teacher In Engineering College
• Application For Applying Job At A Call Centre
• Application For Appointment of Legal Advisor
• Application For Approval For Bill Payment
• Application For Asking Regularization Of An Adhoc Basis
• Application For Asking Some Sports Instruments To The Director Elementary Education For School Students
• Application For Attestation Letter

• Construction

How to Write a Tender Cover Letter That Wins Construction Bids

The tender process is a relatively straightforward series of stages – from issuing the tender documents to awarding the contracts. However, in the construction industry, tendering can be incredibly competitive for building projects. It’s not enough to simply offer the lowest price; the key is to provide the best value and demonstrate that you are the top contractor for the job, based on quality, price, and service.

Whether it’s corporate clients or government agencies, you need to attach a construction cover letter when you submit your tender document to gain an edge right at the onset. It’s not a requirement, but it can highlight the main reasons why you should be awarded the contract, especially if you can show your success on similar projects.

Our Top Tips for Winning Construction Bids

In this blog post, we’ll go through what a tender cover letter is and how to craft a one-page proposition that makes an impact.

What is a Tender Cover Letter?

A tender cover letter is an expression of interest in a tender notice. It is printed on the company’s letterhead and inserted after the title page of the tender being submitted. It’s often just one to two pages long and gives a brief preview of a company, its capacity to deliver the requirements of the project, and its success on previous projects similar to the one it is bidding for.

By furnishing a tender cover letter, you give the client a glimpse of your accomplishments that substantiate your ability to meet the requirements they have set. It paints a good picture of your company that impacts their decision-making. 

How To Write a Tender Cover Letter

Start with a short introduction:.

Firstly, thank the organisation for their invitation to tender. Then, give a brief introduction to your company. Include how long you’ve been in the industry, your main services, and what you stand for. Ideally, try to keep this to just one paragraph – short, sharp and to the point. You can attach a copy of your company profile and executive summary after the cover letter to give the client more information about your company.

Enumerate specific reasons why you should be awarded the contract:

State your unique business proposition. What is that distinct feature you have that sets you apart from other companies? Don’t make general statements rife with empty promises or inflated qualifications – they’ll see right through it . List down specific reasons why you are the best contractor for the project.

Go through the specifications and rules of the tender, then explain how you can meet those requirements. If you have previous projects that provide proof of your competence and experience , mention them in this part.

Include administrative notes and other relevant details:

If you’re tendering as a joint venture, mention it in the cover letter. Add any administrative note relevant to certain aspects of the tender. There’s no need to indicate your quote at this point, but if you have specialised estimation and quoting processes , you can point out this advanced feature that boosts your efficiency.

Write a captivating commitment statement:

Win the award by assuring the client that you are fully committed to making the project a success. Craft a captivating commitment statement that guarantees your utmost service and promises to adhere to the contract and deliver successful outcomes. 

Tender Cover Letter Example

There’s no standard template for a tender cover letter. Your cover letters can be tailored to suit the tone that matches your brand image – this helps you stand out from the crowd . They should also include unique details that make you the best choice for the specific project you’re submitting a tender for , as well as your contact details.

To give you an idea of how to craft one, here’s a tender cover letter example. 

Cover Letter for Tender Proposal (Example)

ABC Builders

_____________

Parks and Recreation Authority

Sub: Application for [Tender Notice No.]

Dear Sir/Madam,

We at ABC Builders are pleased to respond to your request for tender on the CONSTRUCTION OF A RECREATIONAL FACILITY FOR [project] with [Tender Notice No.] dated [day/month/year] due on [day/month/year].

Upon thoroughly reviewing the tender’s specifications, we are confident that we have the capacity to successfully deliver the construction project requirements.

As one of the country’s leading contracting firms, ABC Builders has been collaborating with various organisations for the successful completion of construction projects for private individuals, government institutions, large corporations, and other entities. Over the last 10 years, we’ve completed several high-profile projects for prominent clients, including [famous individual], [corporate client], and [government agency].

Our expertise, experience, and reputation in the construction industry make us a suitable company for this tender. Our team is comprised of experts who are highly skilled in all phases of construction. We are also reputed for consistently providing efficient, timely, and on-budget services for every project we undertake.

Enclosed is a copy of our company profile and executive summary for further information about our company. Also attached herewith are our commercial and technical bids for your consideration.

We thank you for the opportunity to participate in this tender. It would be a great honour to work with you on this project. If you have any questions or need more information, please do not hesitate to contact me directly.

Yours sincerely,

Make Your Tender Cover Letter Stand Out

Your tender cover letter is the pretty packaging that makes your tender stand out from all the rest. It’s essential to take time to craft one that highlights your capacity to deliver successful outcomes. Strive to make a connection that fosters a reliable partnership with other stakeholders.

Tendering for contracts can be highly competitive, and it’s crucial to provide the best value for clients by demonstrating the quality, price, and service of your company. To gain an edge over competitors, submitting a tender cover letter can highlight your accomplishments, previous success, and unique value proposition. Crafting a captivating commitment statement that assures clients of your full commitment to delivering successful outcomes can make all the difference. By following our tips mentioned above, you can create a tender cover letter that stands out and increases your chances of being awarded the contract!

Make Project Estimation & Management a Breeze with Dindo

No matter your role in the construction industry, or the size of your construction project, Dindo makes project estimation and project management a breeze. As the leading building estimating software in Australia, Dindo comes with a suite of powerful features that allow you to take control of your construction projects and focus on the important things.

Get in touch with us today to ask your questions, see a demonstration, and start your free trial!

Related Posts

Streamlining Construction Projects: The Power of Real-Time Collaboration

Advanced Carpentry Estimating Software for Construction Professionals

Unlocking the Significance of Construction Quality Control: A Comprehensive...

Thank you for your message!

Our friendly staff will contact you shortly.

Word & Excel Templates

Printable word and excel templates.

Tender Submission Cover Letter

You might be overwhelmed because there are so many applicants, and you want to stand out. There are various strategies told by experts to help candidates get an edge over other candidates. Using a tender submission cover letter is one of the best strategies.

The cover letter that you submit while submitting the tender highlights all the reasons that have compelled you to submit a tender. After reading the cover letter, the reader comes to know why you should be given the project.

Best practices…

Some of the best practices are given below:

Give information about previous projects:

The reader often wants to know what kind of projects you have completed in the past. This will let him get the reader if you are suitable for his company or not. Discuss the name of the project, your major successes from the past, and everything that can help you win over the reader.

Write persuasively:

Some people decide to accept or reject the tender by looking at the cover page. So, you should be able to write it in a persuasive way. Tell the reader why your tender should be accepted or what value you can add to the project.

You should write in the cover letter that you are honest and professional, and you are keen to meet your commitments pertaining to the successful completion of the project.

Read the sample letters given below and find how to write your tender submission cover letter which is tailored to your needs.

Sample letter 1:

Subject: Tender submission cover letter

Respected sir,

We are so happy to have this opportunity to submit a tender in response to your request for submission of the proposal through notice No. 5423432 issued by your company on 4th September 20XX.

We have studied the entire project you want to complete and have understood all the requirements of your company. We believe that we have a well-equipped and qualified team of professionals that can work on your project like a charm.

ABC Company has been serving its clients in the construction industry for more than 10 years now. Numerous construction projects have been completed by ABC Company during this time. We have excelled in the field of construction because of our ability to complete a wide array of projects for enterprises as well as for individuals.

Some of our proud customers include (mention the name of the company). We have completed a construction project for a hospital for this company.

We have attached a commercial and technical bid with this letter. Thank you so much for allowing us to submit a tender for a project initiated by your company. We will be so happy to serve your company with our best and most valuable services.

Please don’t hesitate to contact us in case you have any queries.

Respected sir/madam,

I hope that this letter finds you in good health. It is to notify you that we have submitted a document that also includes a bid for a project advertised in the newspaper on behalf of your company. The tender we are submitting includes the following information.

• Notice asking for bids
• Price of the bid
• Introduction of my company
• Terms and conditions of the agreement
• A copy of the complete agreement

We know that it is the right of your organization to fully accept or reject our tender bid. Furthermore, your company will not be held accountable for not accepting our tender. However, we would like to know a solid reason for rejecting our tender.

Also, if you are ready to sign a contract with us please read the tender document carefully as it has outlined all the terms and conditions based on which, we are ready to provide you with our services. We look forward to hearing from you soon.

• One Day Absent Note to Boss
• Request Letter to Staff for Voluntary Deduction from Salary
• Holiday Closing Messages
• Letter Requesting Transfer to another Department
• Letter Requesting Promotion Consideration
• Umrah Leave Request Letter to Boss
• Ramadan Office Schedule Announcement Letters/Emails
• Letter to Friend Expressing Support
• Letter to Employer Requesting Mental Health Accommodation
• Letter Requesting Reference Check Information
• Letter Requesting Salary Certificate
• Letter Requesting Recommendation from Previous Employer
• One Hour Off Permission Letter to HR
• Payroll Apology Letter to Employee
• Advice Letter to Subordinate on Effective Communication

• Procurement
• Business Loans

Give us a missed call on

Home » Tenders » How to write a cover letter for tender submission?

How to write a cover letter for tender submission?

by Swati Deshpande | Mar 13, 2023 | Tenders

Have you written a cover letter for your tender submission. Although it is not mandatory, it is a good practice to include a cover letter with your tender application. While there is no one cover letter template that you should follow, the idea is to let the tendering authority learn the key highlights about your company and understand why you will be a good fit for the tender. Here we look at how you can write a tender cover letter professionally.

Table of Contents

Meaning and elements of a cover letter for tender submission, do’s and don’ts for the cover letter.

Gone are the days when tender procurement happened through a bunch of papers and lot of paperwork was involved. Traditionally, a tender cover letter was an unavoidable part of tender response. Nowadays, most of the tendering process in India takes place through an e-tendering system for tender management. As a result, there is a limited scope for attaching a cover letter along with your tender response.

However, it is considered as a good business practice to have one. This article will discuss the importance of a cover letter for tender submission and its elements. Let’s begin with the defining cover letter for cover letter for tender proposal.

Let us begin by understanding ‘what is a tender cover letter?’

The cover letter is a letter that provides additional information about your company and explains why the contract should be awarded to your company. If you plan to write a covering letter along with your bid document, the letter should contain following elements:

• Short introduction : The letter should contain a brief introduction with information/highlights about your company.
• Reason for contract awarding : Mention what your unique selling point is and the unique advantage the buyer would get if the contract is awarded to you.
• Your commitment : The letter can include your commitment and brief pricing range. You can include how you can provide value for money service.
• Get the heading, subject line and address right : First, mention all details right. Mention the tender request number, address it to the right person and, include all required details such as address of the business, date, etc. Mention the tender number in the subject line to highlight it.
• Acknowledgement of request for tender: In the body of the letter, you can start with acknowledging the fact you have read and understood the requirement of the buyer. Additionally, you can also mention that you are eligible and capable of fulfilling the requirements mentioned.
• Company introduction: In the later part, you can give a brief introduction of your company. In case the tender pertains to manufacturing you can highlight capabilities and capacities of your manufacturing unit. You can also mention advanced technologies that you may be using that can help you fulfil this order if you win.
• Value for money : This is one of the crucial parts of the letter. You need write about pricing of tender and explain how you are providing value for money. You can touch upon the aspects such as quality, timely delivery, adherence to the compliances, etc.
• Attachments : List down the attachments you are enclosing. Give proof of your competence and attach other mandatory documents that have been asked by the buyer. Additionally, attach copies for certifications. You can also include proof of previously delivered orders.
• Keep the letter short. Do not exceed it more than one-or-two pages. Use the company’s letter head and include proper authority’s signature towards the end.
• Make sure your company is eligible and capable of carrying out this job is you win the contract.
• Do not include unnecessary information. Although brief introduction of your company is necessary, keep it short and crisp.
• Mention your competence and relevant projects undertaken previously. Do not mention about the projects that are not relevant or similar to this order. Back it up with evidence in attachment.

To sum it up

Although cover letter is not a necessary document while submitting a tender, it is good have one that gives the buyer gist about your company capabilities and competence. Besides, it depicts professionalism. Hence, if you get an opportunity, do include a cover letter.

Swati is a passionate content writer with more than 10 years of experience crafting content for the business and manufacturing sectors, and helping MSMEs (Micro, Small and Medium Enterprises) navigate complexities in steel procurement, and business services. Her clear and informative writing empowers MSMEs to make informed decisions and thrive in the competitive landscape.

Recent Posts

Find 1.3+ Lac govt. tenders! Submit details & get a call back for free advice.

Weight chart for procurement.

• Square Pipe Weight Calculation
• C-Channel Weight Calculation
• I-Beam Weight Calculation
• Chequered Plate Weight Calculation

Guides for SMEs

• Udyam Registration Eligibility
• MSME Business List
• MSME Registration
• MSME loan scheme 2024
• MSME 45-days Payment Rule
• CGTMSE Loan Scheme
• Jansamarth Portal
• What is BRN registration
• PMEGP Scheme
• 59 minutes loan

GST for Businesses

• What is GST?
• GST Registration
• GST structures
• GST retrun types
• GST exemptions
• GST advantages and disadvantages
• Download GST Certificate
• GST Types - SGST, CGST, IGST and UTGST
• Understanding GSTR 1
• Learn about GSTR 2B
• Learn about GSTR 3B
• GST Calculation in India

• Cubit Estimating
• Cubit Select
• Global Estimating
• Commercial Builders
• Quantity Surveyors
• Residential Builders
• Tender Management
• Cloud Estimating
• BIM Estimating
• Earthworks Estimating
• Help Centre
• Knowledge Base
• Submit a Ticket
• Product Updates
• Universities & Colleges

Product updates Featured

Cubit Estimating 2024 : July Release

Our newest update to Cubit Estimating has arrived with a variety of new features, including enhanced pricing insights, a...

• Construction

How to Write a Construction Tender Cover Letter

Winning a construction tender can be difficult in today’s strong and competitive market.

The best way to attack this problem is to write a cover letter that differentiates you from the crowd, and explains why you’re better than the rest. Some businesses don’t even take the time to include a cover letter, so making the extra effort will give you a valuable advantage.

Below we outline simple ways you can write a winning cover letter for your next construction tender application.

What’s the Purpose of a Tender Cover Letter?

The cover letter is your opportunity to lead the discussion. It allows the reader to feel familiar with who you are what you plan to do, building a strong personal rapport with your business. When it comes to their time of decision, you want to be front of mind.

Put simply, the cover lever lets you explain why your business is the best choice for the job, leaving the guesswork out of it.

Cover Letter Essentials

There are four important things to remember about your construction cover letter:

1. Put it after your title page – This gives you a chance to persuade the reader before they even get into the meat of your tender. And ensure it has your company logo or letterhead on it. This will send the message that you approach every task professionally.

2. It should only be one page in length – Very few people like to read over long documents, and fewer still have the time for it. Say what you need to and say it quick. They’ll thank you for it.

3. Address it to the right person – Too often the cover letter is addressed to the wrong person (and in some cases, the wrong company). This sends all the wrong messages, and will limit your chances of being chosen, even if your tender is actually the pick of the bunch. Often there is a specific contact for the job, so use their name and title. If in doubt, address it to the most senior person.

4. It should be signed – Ensure your cover letter is signed by a senior member of your business, ideally at a similar status to the person who it’s addressed to.

How to Structure Your Cover Letter

There are five parts to your successful tender cover letter, two of which may be optional:

1. Introduction (mandatory) – This is a short sentence where you say something along the lines of “thank you for inviting our business to tender.”

2. Win theme (mandatory) – This is the simple and specific reason why you should be given the job. It can stretch to a few bullet points, but try to keep it short and direct, supporting what’s in your tender.

3. Administrative note (optional) – Sometimes it may be necessary to describe how your tender is structured and what is included. For example, if you also have a DVD as an extra, tell them.

4. Commitment (mandatory) – This is a statement about why you are committed to success of the project. You may also like to include details of other projects you’ve completed.

5. Contact (optional) – These are the details (name, position, telephone and email) of the appropriate contact person in your company and the best way to reach them. This will help build a relationship between the two firms and give the reader an idea of who they’ll be dealing with should you be successful.

Use a Tender Checklist

The cover letter is an important part of the tender process. Use these helpful tips in practice and you’ll be well on your way to a winning tender.

For more guidance on how to improve your tender submissions, including a tender response checklist, enrol in our popular Building a Better Trade Business eCourse today.

• Construction (118)
• Business (105)
• Technology (74)
• Product updates (60)
• How to (21)
• Sustainability (20)
• Estimating Software (14)
• Economy (12)
• Housing (5)
• Featured (3)

Related Articles

How the tax man can benefit your business.

It’s that time of year again when it’s time to get all your financial ducks in a...

How to Win Construction Leads on Social Media

Attracting customers to your construction business is a continuous process. Whil...

5 Smart Ways to Get Construction Leads

Generating leads is critical to the success of any business. In the construction...

Get Started With a Free Trial

Experience the benefits of Cubit Estimating and Cubit Select for yourself with a free trial, including all the features to help you maximize your success.

• Cubit Estimating Pricing
• Cubit Select Pricing
• MudShark Pricing

Learning & Support

• Referral Scheme Sign Up
• Submit a Referral

[email protected]

4 Hyde Pde,  Campbelltown, NSW, 2560 Australia

Ⓒ 2024 Buildsoft. All rights reserved

• Privacy Policy