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How To Write a Handwritten Cover Letter in 9 Steps (Plus Tips)

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Related: How to Write a Cover Letter, Job Search Tips + Who’s Hiring?

Jenn, a career coach at Indeed, takes a deep dive into strategies for the job search, switching careers, and writing a standout cover letter.

Cover letters can offer helpful opportunities to tell prospective employers more about who you are as a candidate, what qualifications you have for a role and what excites you about a position. One way to help differentiate yourself from other job candidates is to write a handwritten letter. Learning how to write an effective cover letter by hand can help ensure you submit a letter employers appreciate. In this article, we explain why it’s important to write a handwritten cover letter, list steps you can take to complete one and offer tips for writing a cover letter by hand.

Why is writing a handwritten cover letter important?

Writing a handwritten cover letter can be a unique way to attract the attention of prospective employers and communicate your sincere interest in a position. Here are some reasons it’s important to write a handwritten cover letter:

It’s more personal

One reason handwritten cover letters are important is because they’re closer to a personal letter than a professionally typed application document. While this might not be appropriate for every position you apply for, writing a handwritten letter can help you connect with your reader more strongly. If you’re applying for a small business or a family-run organization, handwritten letters can help your communications feel more intentional and sincere.

It can help differentiate you from other candidates

Handwritten cover letters can be rare. With so many applications taking place online, many people type their cover letters for ease of sending. That’s why it’s a good idea to use a handwritten letter if you’re applying for a position in person, rather than submitting your application online. Hand delivering and handwriting your letter can make you a more memorable candidate. Your choice to go against convention might intrigue a prospective employer and encourage them to learn more about you.

It communicates more about your personality

The choice to submit a handwritten letter alone can reveal a lot about your personality. Handwriting can also be a personal detail many employers don’t see from the majority of their applicants. By handwriting your letter, you might be communicating that you’re old fashioned or that you sincerely care about the position.

Related:   Handwritten Interview Thank You Notes: Do’s and Don’ts

How to write a handwritten cover letter

If you’re interested in writing your cover letter by hand, here are some steps you can take:

1. Write a first draft

When writing a handwritten letter, it’s important to write a draft before copying your content into your final letter. On your draft, you can write notes, cross out misspelled words or reorganize your content. Without the convenience of a computer, it’s important you prepare everything you want to say before committing to your letter.

2. Include your contact information

At the top of the letter, on the left-hand side, write about how an employer can contact you. List your name, your phone number and email address. Most cover letter writers omit their physical address because they’re less common in modern cover letters, but you might choose to include one if it’s how you expect to receive a reply from an employer.

If you’re handwriting a letter because you don’t have access to email or a computer, consider visiting a public library so you can check your communications there. Many employers use email to communicate with candidates, so listing something you check regularly can be important for hearing about next steps.

3. Address your letter

To begin your letter, address your reader by name. You might have to do research on the organization to learn who’s in charge of the hiring process. Sometimes, you can find a hiring manager’s name on the job posting. For handwritten letters, it’s especially important to know who your reader is because of the personal nature of your letter.

4. Introduce yourself

Begin your letter by introducing who you are and why you’re writing. Reference the organization’s name and job title specifically. This can help clarify which role you’re interested in within a company.

5. Explain why you’re interested in the position

Conclude your first paragraph by explaining what interests you about the position. Explain why you’re excited about the opportunity and what you hope to gain from the role. You might have chosen to write a handwritten letter because you care a lot about the position. If this is the case, do your best to communicate your interest to the employer. Most employers like to see passionate and enthusiastic candidates and they might be more inclined to invite you in for an interview.

6. Talk about your value as a candidate

In your second paragraph, talk about your relevant skills and experience so employers can better understand your value as a candidate. You might explain past positions you’ve held, achievements you’ve accomplished or special skills you think they’d find helpful. Be sure to make this paragraph specific to the position. Reference their job posting or request for help specifically and help assure them you’re the best candidate for the role.

7. Thank your reader for their time

To conclude your letter, express your sincere gratitude to the employer for considering your application. Express an interest in learning more about the next steps of the hiring process and reiterate your enthusiasm for the position. Finish your letter by printing your name and adding your signature beneath it.

8. Review your writing

Look over your draft to ensure your writing is clear, concise and free from spelling or grammatical errors. This can be especially challenging with handwritten letters because you don’t have convenient access to spell checking extensions or applications. Take your time when reviewing your letter and look up the spelling of any words you’re not confident about including. You can also ask someone you trust to review your letter to ensure it’s easy to read.

9. Write your final draft

When you’re confident with your writing, rewrite your letter on a fresh sheet of paper. Take your time and use your best handwriting. If you have to cross out writing, start again with fresh paper. It’s important to present a letter that’s free of stains, major revisions or difficult-to-read writing.

Tips for writing a handwritten cover letter

Here are some additional tips that can help you maximize the success of your handwritten cover letter:

Use good handwriting

If you plan to write your own cover letter, ensure your handwriting is legible. Use your best handwriting for your cover letter and consider asking a friend if they can read your writing. Consider writing slightly larger than you’re used to. It’s important an employer can read your content so they understand your qualifications and enthusiasm for the position.

Consider the employer

Some employers might appreciate the gesture of a handwritten letter, but some may not. Consider the employer when deciding whether to type or write your letter. If they explicitly ask for online applications, it might be better to follow directions. If you’re applying to a locally owned shop or business, they might appreciate your handwritten letter more.

Hand deliver your letter

When delivering the documents of your application, make sure it’s easy to tell which documents go together. You could choose to mail your letter along with your other application documents, or you can deliver your letter in person. If you’re applying to a smaller business, it might be good to hand deliver your letter so you can introduce yourself and help employers know who you are.

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Handwritten Cover Letter Submission: Is It Acceptable?

In today’s digital age, most job applications are submitted online, yet some job seekers wonder if a handwritten cover letter is still acceptable. Drawing from my extensive experience, I will explore the nuances and suitability of this traditional approach.

Key Takeaways

• Appropriateness : Handwritten cover letters are generally not the norm but may be suitable for creative or personal-touch industries.
• Legibility : Always ensure handwriting is neat and legible; consider professional handwriting or calligraphy if yours is not.
• Personalization : A handwritten letter can showcase personality and effort, making a memorable impression.
• Paper and Ink : Use high-quality paper and ink to convey professionalism.
• Digital Copy : Always include a typed, digital version of the cover letter unless explicitly requested otherwise.

Step 1: Evaluate the Industry and Company Culture

Before deciding to write a handwritten cover letter, consider the industry and specific company culture. For instance, industries like creative arts, boutique retail, or organizations that value artisanal work might appreciate the personal touch of handwriting. 

However, for more formal fields like finance, law, or engineering, a typed letter is generally expected and viewed as more professional.

• Example : In my experience, candidates applying to a boutique stationery store with a handwritten cover letter received positive feedback for aligning with the company’s appreciation for paper products and personal touches.

Step 2: Assess Your Handwriting Quality

The legibility of your handwriting is crucial. If you decide a handwritten cover letter is suitable, ensure your handwriting is not only legible but also aesthetically pleasing. If handwriting  isn’t one of your strengths, consider getting it professionally done or stick to a typed version.

• Tip : Practice on a separate sheet before writing the final version to avoid mistakes and ensure consistency in your lettering.

Step 3: Choose Quality Materials

Using high-quality stationery can make a significant difference. Opt for a neutral, professional paper stock and a high-quality pen to enhance the presentation of your cover letter. This reflects a level of professionalism and respect towards the recipient and the application process.

• Paper: 24lb or higher, cream or white
• Pen: Black or dark blue ink, avoid gel pens that smudge

Step 4: Keep the Content Professional and Concise

A handwritten cover letter should follow the same structure as a typed letter: an introduction, why you’re a good fit for the job, a brief overview of your qualifications, and a call to action. Ensure that your tone remains professional and that you directly address how your skills and experiences align with the job description.

• Opening: Address the hiring manager by name.
• Introduction: Briefly introduce yourself and state the position you are applying for.
• Body: Highlight relevant experiences and skills.
• Conclusion: Express your enthusiasm for the role and invite further discussion.

Step 5: Include a Digital Copy

Even if you submit a handwritten cover letter, it’s advisable to provide a digital copy as well. This ensures that all information is easily accessible to the hiring manager and can be shared with other decision-makers in the company.

• Tip : Attach a scanned copy of the handwritten letter in an email or include it as part of your application package.

Real-Life Example

In one case, a client applied to a small bookshop with a handwritten cover letter. The personal touch resonated well with the store’s quaint, personalized atmosphere, leading to a successful interview. 

However, for another client applying to a tech startup, the same approach was perceived as outdated, underscoring the importance of understanding the industry.

Conclusion: Balancing Tradition and Modern Expectations

While handwritten cover letters can be a charming touch in the right contexts, they are generally not the standard and should be used judiciously. Always consider the industry, company culture, and your ability to produce a neat and professional document. By marrying tradition with modern job application expectations, you can set yourself apart in a personalized way.

• Final Tip : Always follow up with an email or phone call to ensure your application was received and to express your continued interest.

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How to sign a cover letter: a guide to professional correspondence

How to decide whether to sign your cover letter: simple advice

How to sign an email cover letter, how to sign an attached cover letter, how to sign a physical cover letter.

Crafting an engaging cover letter is the best way to win over the hiring manager. Our expert-backed guide on cover letter writing will give you the inside scoop about how you can get it right. Once you’ve done the bulk of the work, there’s one final consideration. 

How do you sign a cover letter? And, perhaps more importantly, should you even bother? Here at Resume.io, we have the information you need to succeed. Our resources include a rainbow array of career progression guides, cover letter examples, and tips to boot. In the following blog, we will be taking a look at these all-important topics: 

• How should you sign a cover letter and does it need a signature
• How to design what type of sign-off to use
• How signing a cover letter depends on the format

The right way to sign your next cover letter 

First things first, let’s answer the main question: How do you sign a cover letter? 

The format of your cover letter signature is simple. Start with a formal sign-off and your name. Sign-offs include “Kind regards,” “Regards,” and “Best regards.” 

Which you choose will depend on the tone of your cover letter. Make sure the sign-off phrase matches the style of your letter content and conveys your personality as well. 

You can either use your full name, your first initial and last name, or your title and last name. The choice is yours. Here are some examples so you can see what we mean:

Whenever you are signing your cover letter, you can use the above structure. However — as we will discuss later in this blog — you may choose to include additional information. 

Should you have a signature on your cover letter?

The short answer is no. One of the common misconceptions here is that you always need to have a handwritten cover letter signature. We live in a digital world and, often enough, you won’t need to send a physical cover letter to the hiring manager. So, most of the time, it’s perfectly acceptable to use your computer when you’re signing a cover letter. You can type your name out at the bottom of the document or use an electronic signature. 

Of course, if you’re sending out physical cover letters, signing them by hand is a nice touch. While this won’t win you the job interview in itself, it is likely to catch the hiring manager’s attention. Recruiters are hard-wired to favor candidates who go the extra mile. Taking the time to personalize your cover letter with a signature may help you to stand out.

Struggling to decide how to sign a cover letter? This decision doesn’t have to be challenging. Here’s a quick breakdown of which sign-off types work for each cover letter format. Whenever you are in doubt here, you can refer back to this easy chart: 

How to sign a cover letter depending on the format

Now that you have the basics down, let’s talk about the logistics of signing a cover letter. First impressions matter when you’re applying for new jobs. Hiring managers spend an average of seven seconds looking at each application. In that small window of time, you need to show them that you are the right person for the job. Chances are, you have the content of your cover letter down. Don’t lose momentum when you get to the sign-off. 

How you sign your cover letter will depend on the format you use. There are three main types we will be looking at — email cover letters, attached cover letters, and physical cover letters. Let’s take a quick look at how you can sign each of them like a pro. 

Email cover letters are increasingly popular. In this case, you type your cover letter body directly into your email. One of the big advantages of this type of introductory letter is that you can add hyperlinks to it. If you want to link to your portfolio or LinkedIn page, you can do so in the main part of the text. Some hiring managers prefer this type of letter. 

As a general rule, you should use your typed name as your cover letter signature. Simply end the email cover letter with a quick sign-off and then type out your full name. 

Of course, many people have email signatures already set up on their accounts. That could include your name, your email address, your phone number, and any other important links. Don’t make the mistake of duplicating any information that will appear automatically here. 

Add some extra detail!

Want to improve your email cover letter signature? Below your sign-off and your name, you can include some additional information. For example, you may want to link to your professional portfolio, your social media channels, or even LinkedIn in this space. 

Here’s a quick example of how to structure that: 

Kind regards, 

Jason Smith 

Portfolio | LinkedIn | Twitter 

If you’re emailing the hiring manager or submitting your application via an online portal, you may include a cover letter as an attachment. To do that, you can use our cover letter builder. Save it as a Word document or a PDF and simply upload the file as needed. 

When it comes to how to sign a cover letter, you have two options — you can type out your name as you would with an email cover letter, or use an electronic signature. When you have completed your cover letter, adding a signature is easier than you might imagine. 

For example, you may choose to use third-party software, such as DocuSign , PandaDoc , or SignRequest to get the job done. If you are using a Mac computer, you can also open the PDF in “Preview” and then click “Tools” then “Annotate” and then “Signature” to do it. 

Let’s say you’re going old school and sending a physical cover letter. Now you can simply type out your cover letter signature as you would with an email cover letter. However, if you want to personalize your application letter, you can handwrite your signature. First up, write your cover letter and ensure that you have proofread it before printing it out. Make sure that you add a typed-out sign-off, such as “Kind regards” or “Best regards” at the end.

When you have done that, you can finally put your penmanship skills to good use. You will need to have a decent pen that won’t smudge when writing. Practice your signature before you sign your physical cover letter. Use some scrap paper to give it a whirl. Once you are pleased with it, go ahead and put your John Hancock at the bottom of the page. 

Make your signature original! 

Don’t like your signature? Don’t panic. It doesn’t have to be attractive, it simply has to be unique. In fact, the whole point is to set you apart from the crowd. Even if someone has exactly the same name as you, their signature won’t be the same as yours.

Key takeaways 

• When it comes to signing a cover letter, there are three main methods: typing your name, an electronic signature, and a handwritten signature.
• Pick the right type for the cover letter format you are using.
• Make sure you choose a sign-off such as “Kind regards” at the end.
• When writing an email cover letter, you may want to include additional information.

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How to write a handwritten cover letter for a resume.

Most people write their resumes and accompanying cover letters using word processing software. Some, however, feel a handwritten cover letter adds the warmth and personal touch that are often lacking in the business world. In some instances, a handwritten application letter is requested because hiring managers feel it reveals more about you than a printed letter.

Create a Professional Appearance

If you decide to take the unusual step of submitting a handwritten cover letter, be sure it has a professional appearance. Use the same paper that you're using to print your resume. It should be standard 8 1/2-inch by 11-inch business paper. You can use either plain copy paper or a heavier paper with some linen or cotton content, typically sold as resume paper. White or off-white papers are best. Blue ink is usually used when someone wants to indicate a document is an original, rather than a photocopy, but black ink is also acceptable.

It's also acceptable to use personal stationery that is preprinted or embossed with your name or monogram, as long as it has a professional look. Again, white or off-white are safe choices. Ivory and pale gray are neutral and professional. Avoid other colors of paper and ink, as they detract from your letter's content.

Your penmanship must be neat and easy to read. Practice writing your cover letter by hand several times so you can get an idea of spacing on the page. It's helpful to put a sheet of lined paper underneath your writing paper to keep the lines straight and the margins even.

Purpose of a Cover Letter

Remember that the purpose of a cover letter is to draw attention to your resume. Use the cover letter to briefly introduce yourself, demonstrate your interest in the company or position and motivate the reader to schedule a job interview. Submitting a cover letter along with a resume greatly improves the chances that your resume will be read.

Cover Letter Content

Address the cover letter to a specific individual, if possible. A generic opening such as "Dear Sir or Madam" or "To Whom It May Concern" makes your cover letter look like a form letter, even if it's handwritten. If you cannot get the actual name of an individual from the website or by making a phone call to the organization, use a gender-neutral greeting such as "To the Director of Human Resources" or "To the Manager of the ABC Department."

The handwritten cover letter should use the same cover letter format as one that is created electronically. It should be a single page consisting of an introduction, a body and a closing. Within these three parts communicate why you're interested in working for the company, why they should be interested in you and, finally, how you plan to follow up this initial contact.

• Introductory Paragraph: Capture the employer's interest by identifying the position you're applying for and how you heard about the opening. Don't start out by saying "My name is..." since your identity is clearly stated in the stationery header, if there is one, or in the signature block. In a sentence or two, explain your interest in the position.
• Body: In one to three paragraphs, demonstrate that you understand what the position entails and how your qualifications relate to it. Do not merely repeat the language of your resume. Use the cover letter to tell how you'll contribute to the organization. 
• Closing: State your plan for following up in your closing. Suggest what you would like the reader to do, such as "Please feel free to call or contact me by email at your earliest convenience." Better still is a statement of action on your part. For example, you might write, "I plan to phone the week of June 10 so we can talk about the position and my qualifications in more detail."

Use a closing word such as Sincerely or Respectfully, and write your name below it. Sign your name (first and last) legibly, avoiding extra flourishes and juvenile-looking embellishments, such as circles to dot the letter i .

You can find many examples and cover letter templates online. Choose a few that relate best to the position you're applying for. Get some ideas for composing your own letter, but remember that you should never copy directly from an internet source. Hiring managers use the internet, too, and can readily spot a plagiarized document.

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How to Write a Professional Letter Template →

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How to Write Emails Expressing Interest in a Job →

How to Write a Formal Business Letter →

Help Writing a Self-Promotion Letter →

• Glassdoor: How to Write a Successful Cover Letter
• University of Wisconsin Madison Writing Center: How to Write a Cover Letter

Denise Dayton is a a freelance writer who specializes in business, education and technology. She has written for eHow.com, Library Journal, The Searcher, Bureau of Education and Research, and corporate clients.

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Handwritten cover letter, a good idea to stand out?

At a time when everything is becoming digital, one might wonder if the handwritten cover letter would not allow you to stand out to land an interview. Companies would notice, thanks to this, your high motivation and interest in this position. However, think again ! A handwritten cover letter can penalize your application. Here's why...

Don't know how to write your cover letter? Don't panic ! Discover the golden rules for writing a good cover  letter! 

It is less readable

Even if you think you have beautiful handwriting, a recruiter might not agree. Difficulties in writing straight, maintaining regularity or not making deletions can also compromise the readability of your letter. This will then discourage a recruiter from reading it in its entirety because their time is limited.

Using word processing software avoids all of these drawbacks. 

Indeed, a typed letter will be more legible, will give an impression of cleanliness and may make you think that you are not an overlooked candidate.

It is longer

One of the golden rules of a cover letter is that it should be able to fit on a single page. However, handwriting takes up much more space than a text on a computer. You are then forced to break the single-page rule or abandon certain information that could have worked in your favor.

In the first case, it will give the impression that you are having a hard time complying with the rules, and in the second case, your arguments may not be enough to convince the recruiter.

It suggests that you have no computer skills

A handwritten cover letter sends a clear message: you don't know how to use word processing software.

However, in the digital age, it is a basic skill that is essential for anyone looking for a job. The ability to communicate remotely, and therefore via IT tools, is one of the 5 most sought-after skills by companies .

The typed letter will therefore allow you to demonstrate your computer skills, which will make you a more interesting candidate for a recruiter.

You'll waste time

Writing a cover letter by hand is an extremely time-consuming exercise. At the slightest mistake, you will be forced to start from the beginning . However, you won't have time to continually restart your letter until it's perfect. Indeed, during this time, dozens or even hundreds of people are also applying for the same job ! So you need to be quick in sending your application so that someone else doesn't steal the job you wanted.

With word processing software, this problem does not exist.

It may end up in the trash

A paper application takes up space on a desk, gets lost easily , and can land in a trash can by accident. When it is computerized, on the other hand, the recruiter will be able to store it on his computer without cluttering his workspace and the risk of losing it will therefore be lower. 

Fewer possibilities

Writing a cover letter with word processing software gives you access to a whole range of digital resources . For example, it is possible to insert a photo, hypertext links to invite the recruiter to learn more about you, to access already made models  if you do not have a creative soul,... With a handwritten letter, You won't have all of these opportunities, which could, ultimately, prevent you from standing out. 

Another disadvantage is that you won't be able to send a handwritten letter by email , and sending it by post will greatly slow down your application. You're probably thinking that it's still possible to scan it... Yes, but it's a bad idea ! The quality and readability of the document will deteriorate, giving the impression of neglect.

So what ? Are we forgetting this idea ?

Yes ! While this is well-intentioned, the handwritten cover letter will make life difficult for both you and the recruiter. The only time you need to do one is when it's explicitly requested in the ad . Otherwise, opt for the letter typed on the computer. You will avoid being portrayed as outdated.

However, whether it's handwritten or typed, don't forget that the most important thing is the content !

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Top Ten Mistakes When Writing A Cover Letter

When unemployment is high, competition for the few positions available gets fierce. This means your application has to be perfect to give you a chance at an interview. Any mistakes on your cover letter could cost you the job. Here are ten of the most common errors to avoid.

Spelling and Grammatical Errors

This is the biggest mistake anyone can make with a job application cover letter. Proofread your letter and ask a friend to do so as well. Take care over the letter.

A simple spelling mistake effectively says to the prospective employer, “I do not care about what I do, and I will be this sloppy or careless in work I will do for you too.” You certainly would not consider employing anyone who said this in an interview, so why should a prospective employer bother to interview you, if you cannot bother to double check what you wrote in your cover letter.

Starting Every Sentence with, “I”

While you want to market your skills and abilities to the prospective employer, starting every single sentence with “I can do…”, “I have done…” etc, is tedious to read and is not effective. You need to add interest to the letter by writing in a way that avoids repetition, and starting every sentence or paragraph the same way.

Try other sentence beginnings, such as, “In my role as xxx, I achieved …” or “My experience in xxx is extensive, or “With 20 years experience in xxx, I will provide your company with …”, or “This role is similar to my position at xxx.”

As well as not starting every sentence with “I” or the same style of beginning, avoid the use of “I” too many times in the letter.

Creative Desktop Publishing

This is a business letter, not a brochure. Avoid using desktop publishing programs such as Microsoft Publisher and adding clip art, effects, or fancy fonts . Choose an accepted generic font like Arial, Times New Roman, or Verdana. Keep sub-headings to a minimum and use a simple bold to accentuate the sub-headings, rather than italics or any other fancy font. The font size should be a visible 12 point.

Making the Letter Too Short

A cover letter is supposed to be a vehicle to explain to prospective employers why you should be employed and how you meet the selection criteria for the position. Simply stating, “Please find my attached CV in application for the position of Managing Director,” will not win you an interview for the job. Make sure you address the selection criteria mentioned in the job advertisement or position description. A cover letter should be one to two pages at the most, properly formatted. Writing concisely is good, but ensure you include enough detail to market yourself to a prospective employer.

The 500 Word Paragraph

Break up your paragraphs. A cover letter should not be one lengthy paragraph with a salutation at the top and a signature at the bottom. Try to address one or two selection criteria that go together in each paragraph. Each sentence should have between eight to 15 words, and each paragraph should contain two to three sentences.

Talking Nonsense or in Strange Language

No-one actually says, “Please find enclosed herewith my CV.” Although the job application is a formal document, use every day language. “My CV is attached for your information,” is fine.

Another common error is trying too hard to sound impressive, and ending up not making sense at all. Re-read your sentences and ensure you have not said something strange, or a sentence that cannot be understood by a normal business person. One teacher wrote the following in a real cover letter, “I am a conduit for mainstream educational formal connections and I work to build an individual’s creative forms.” Huh? Write in every day language to make your letter clear.

Making the Reader Squint

You know that a cover letter should never be more than two pages long, but you have so much to say that you reduce the font down to such a small size to make your letter fit. Instead of reducing the font, write your letter using concise language and use fewer words. A good cover letter should have a wide margin of two or three centimetres on both sides, and will use 12 point size font.

Using Handwriting

The only place handwriting should appear on the cover letter is your signature. Handwriting a cover letter shows a lack of interest in the position, especially in a technological era where computers are easily accessible. Borrow a computer if you have to but always type or word process your cover letter. It looks more professional. One of the worse mistakes people make is handwriting a couple of sentences on a post it note and sticking it on the resume as if it was a cover letter. Write a proper letter or don’t bother applying for the job.

Not Including All Required Details

Often job applicants forget to include all contact details on the cover letter, or assume that the resume will have these details. However, it is possible for prospective employers to separate cover letters from resumes. Therefore, you need to make sure all the details are included in the cover letter.

Cover letters should start with your contact details including your name, a full address (not a post office box as this makes it look as if you are a transient), email contact and telephone contact numbers. This should appear on the top right hand side of the page. Below this, with a line space in between, the receiver’s contact details including name, position, company name and address should appear on the left hand side of the page.

Leave a space line after the address and then insert the date, spelling out the month in full. Leave another space line before the salutation. You should include the details of the position you are applying for, in case the company is currently recruiting for several jobs. Include a handwritten signature at the bottom of the cover letter.

Justifying Right and Bad Formatting

Justifying text right means that big gaps appear in the cover letter and this makes the letter harder to read. Keep a professional appearance to the cover letter with plenty of ‘white space’. Every paragraph should be separated by a line of white space, as this makes the letter easier to read. You do not want a prospective employer deciding not to interview you, simply because your letter was too hard to read due to bad formatting. Make sure the letter looks professional.

Avoiding these ten common mistakes will help you to write a better cover letter. Proofread and double check what you are sending, before you sign the bottom of the page. Your cover letter is an important facet of the job application process and you need to spend some time and care on writing the cover letter properly.

With 20+ years of experience writing CVs, it still puts a smile on my face when I hear a client has secured an interview Lee Tonge - Founder and Director

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Home / Blog / How to write a cover letter | Top tips and advice - Talentscrew

How to write a cover letter | Top tips and advice - Talentscrew

02 Jun 2021

If you have made up your mind for job hunting in 2021, make sure to craft your cover letter as perfect as crafting your CV. Till now, you must be wondering how long should your cover letter be?

 It seems a little extra to pen down the same information to the cover letter format most of the time. However, keep in mind that your cover letter should not bring up the same traits as your resume. Rather your job cover letter should focus more on your expertise and skills on your resume that the hiring managers value the most.

So keep in mind that your cover letter must be bespoke for every job application.

Your cover letter can make you stand out of the crow as the employers have to scan dozens of or say hundreds of job applications. Career advisors have considered resume cover letters to be an essential job application component that job seekers can't afford to leave at any cost.

Most job seekers seek an answer to a common question " how long a cover letter should has to be." Undoubtedly, writing a cover letter is a daunting task, as you have to introduce yourself as the best of all the candidates. Don't stress out as this blog is a solution to your problem "how long should a cover letter be for a job application?"

But before that, let's start with the basics.

What Is A Cover Letter? 

A job cover letter, also known as a Letter of Application, is a formal document comparable to precise interview round. It is that well-mannered self-introduction that provides your future boss a crisp and brief overview and snapshot of who you are before digging into deeper conversation.

A cover letter, being a part of your job application, is mainly included as an individual document that comprises no more than 400 words.

Purpose Of A Cover Letter

The cover letter is a key to differentiate yourself from other job seekers and an opportunity to speak one-to-one with the recruiters. Make sure to craft your cover letter quirky to get the hiring manager's attention.

Try to cover a short elevator statement within your cover letter that hooks the recruiter's attention and blows away any doubts or concerns to generate interest.

Is it necessary to include a cover letter?

Well, the answer to this question is No. It is not always mandatory to write a cover letter. It is not even feasible to write a cover letter for as many job applications as you make.

Writing a cover letter is a highly personalized way to address a specific employer that connects directly to your target audience. You cannot succeed by crafting a single "one size fit for all" letter and attach it to every job posting. Career advisors always recommend giving a personal touch to your cover letter by showing some enthusiasm. Mind it, either do it properly or don't do it.

How To Write A Cover Letter

Step 1: do your research.

It is always advised to research before you begin anything. Before you start writing a cover letter, make sure to get yourself updated about the company. Read the job description many times. Don't forget to visit their social media handle, their feeds, tweets, and much more. Feel the company culture by having a word with the current employees, talking to the front desk, and getting to know what the job post is all about. Try to connect with the company employees working at the same post on LinkedIn . By doing this, you will get a real insight into the job description.

Step 2: Answer questions in advance

Pre-empt potential questions that may emerge with your CV. For instance, if you listed Delhi as your location, however, the job is in Bengaluru, an employer is probably going to reject your application without any thought simply. Career advisors recommend using positive words such as, "I'm right now in the process of moving to Bengaluru with accessibility to begin in about fourteen days" - assuage worries ahead of time. 

Career changes, salary expectations, long career gaps, total experience (either too senior or junior) are any remaining examples of information that may need to be tended to. Your cover letter is the primary step to overcome these obstacles.

Step 3: Show enthusiasm

Recruiters need to feel like you truly need to join their company, cover letters show them who is set up to go above and beyond, and exhibit the demeanor, interest, and enthusiasm for the chance. 

Numerous applicants share comparative skills and strengths , education, and expertise in the present market, so managers regularly see cover letters as a differentiator to feature disposition and character. 

Numerous recruiters share this mantra: "You don't recruit for skills; you are hired for attitude. You can generally teach skills". 

Cover Letter Writing Etiquette – The Golden Rule

The golden rule of how to write a cover letter for a job is:

If your letter is addressed to a named individual, for example, Dear Mr. X, Dear Miss X, Dear Mrs. X, or Dear Ms. X, then the letter should end with a "Yours sincerely" (the sincerely has an "s" in lower case). 

If your letter is addressed to an anonymous contact, for example, Dear Sir, Dear Madam, Dear Sir/Madam, or To Whom It Might Concern, then the letter should end with a "Yours faithfully" (again use small "f" for faithfully).

Should a cover letter be handwritten?

When you react to a job post, your resume and different documents are normally accompanied by a cover letter. As a job seeker, you might be uncertain about whether a cover letter should be manually written. Still, in the present digital world, there are valid justifications to write your cover letter electronically . 

Here are few convincing reasons why it bodes well to use a laptop/computer to compose your cover letter.

1. We live in a world of digitalization.

2. Hiring managers are keen to see good evidence of better computer skills

3. A computerized typed cover letter is saved as a record

4. Most of the recruiters prefer a cover letter prepared digitally.

There might be uncommon events when the company accepts a handwritten job cover letter . This can apply, for example, if the organization you are applying to is profoundly traditional. 

But, for MNCs, parts in the field of money or IT, or if you are going after an executive job post, recruiting directors will hope to see a cover letter crafted using a PC.

The bottom of " how long a cover letter be for a job application " is to play safe and put pen and paper aside when curating a cover letter. Drafting your letter on a computer offers various benefits, including tidiness, speed, and the capacity to spell check what you have written at the key click. Composing a cover letter can be scary. If you make sure to keep your writing concise and feature just your significant experiences, you will be en route to catching a job interview right away. 

Everything adds to a professional document that makes a good impression on the recruiting director. Good luck!!!

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How to Sign a Cover Letter (With Signature Examples)

• Do You Need to Sign a Cover Letter?
• Sign Uploaded or Printed Cover Letters
• Cover Letter Signatures Examples
• Signatures If You're Emailing
• Signature Examples for Emails

Which Email Address to Use

How to add a digital signature, need more cover letter help.

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When writing a cover letter to include with your resume, it's important to pay attention to every detail, since you only get one chance to make that first impression. So, what exactly should you include in your signature when you're writing your cover letter to apply for a job?

It varies, depending on how you apply for the position. The format and information included in your signature will change according to whether you are mailing, uploading, or emailing your cover letter document. 

Does Your Cover Letter Need a Written Signature?

When distributing your cover letter online by emailing it or uploading it onto a company’s web portal, it is not necessary to hand sign your cover letter. Employers don’t expect to see your handwritten signature on your cover letter. You could add a scanned image of your signature to your document, but it is optional and not required.

How To Sign an Uploaded or Printed Cover Letter

Uploaded Letter:  If you're uploading your cover letter to a job site, your signature will simply include an  appropriate closing phrase and your full name. Place a comma after your close, such as  Best,  or  Sincerely yours,  and then insert your name in the line below. 

Use a formal business-style letter format that includes a heading, salutation, the body of the letter, closing phrase, and your signature. Review these  guidelines for what to include in your letter .

Hard Copy Letter:  When you're printing a hard copy letter, include a closing phrase, your handwritten signature, and your typed full name. Leave several spaces between the closing phrase and your typed name. That way, you'll have room for your signature when you print out the letter. Sign it using either blue or black ink. 

Signature Examples for Uploaded or Printed Letters

For uploaded or hard copy printed letters, there is no need to include as much information as you would in an email message, because the  heading of your cover letter  includes your contact information.

Signature Example (uploaded letter)

Best regards,

Janet Dolan

Signature Format (signed letter)

Closing phrase, 

Handwritten Signature 

First Name Last Name

Signature Example (signed letter)

Janet Dolan (Your Signature)

What to Include in an Email Signature 

If you are emailing your cover letter or inquiry letter, end with a polite sign-off followed by your full name. There is no need to sign a cover letter that's being sent electronically. Write out your full name in the same font as the rest of the letter, and don't use italics or a handwriting font. 

The formatting here is very similar to that in an uploaded cover letter. However, emails do not contain a header with your phone number or other contact information. 

It's a good idea to include these details in your closing paragraph or after your typed signature. That makes it easy for the employer or networking contact to get in touch with you.

You can also include links to online portfolios, if appropriate, or a link to your professional social media accounts, such as LinkedIn or Twitter.

You don't want to make this section too cluttered, so restrict yourself to the most relevant information. Here's how to set up an email signature, along with more advice on what to include in it and what to leave out. 

Signature Examples for Emailed Documents

When you are  sending email cover letters , it's important to include contact information so the hiring manager can easily see how to contact you. At the very least, include your name, email address, and phone number. You can also add other optional information, such as your street address, online portfolio, or social media accounts.

Email Signature Format

Your Name Email Phone

Email Signature Example

Karina Hoffman karina.hoffman@email.com 555-123-5678

Sample Email Signature With Full Address

Your Name Street City, State Zip Code Email Phone

Sample Email Signature With Social Media Handles

Your Name Email Phone LinkedIn Profile  (Optional)  Twitter Account  (Optional)

Don't use your work email address for job searching. Use your personal email account, or set up a unique account to use just for your job hunt. Many free online email services exist, like Gmail and Yahoo Mail, which you can use to set up a new email account exclusively for your job search.

Even though you are using a personal account, choose an email address that looks professional.

Your best bet is some variation on first initial, last name (e.g., jdoe@gmail.com) or first name, last name (janedoe@gmail.com). Here's how to set up an email account just for your job search.

Adding a handwritten signature is an optional touch, though definitely not required, and it is possible to add your handwritten signature digitally. The simplest way is to use a scanner or a scanner app on your smartphone:

Simply sign a piece of printer paper and then scan the page.

After scanning, the software will give you the opportunity to crop the scanned image (that is, cut the image down to the size of your written signature) or you can crop it in Word.

Once you’ve cropped your signature image to the appropriate size, save your signature as a .gif, .jpg, or .png file to your desktop or a folder on your computer.

Open the Word document where you composed your cover letter and then insert the image of your signature into the document underneath your closing phrase.

Remember to type your name below your handwritten signature.

Get information on  how to write a cover letter , including what to include in your cover letter, cover letter format, targeted cover letters, and cover letter samples and examples.

Georgetown University. Cawley Career Education Center. " Cover Letters ."

Microsoft Office. " Insert a Signature ."

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A handwritten resume: Should you use it in 2023? ResumePerk

Decades ago, all resumes were handwritten. Job-seekers would write down their employment history, education, and skills by hand and present the resume to employers in person, or send it by mail. The times have changed since then, and today most employers expect a digital resume in a DOCX or PDF format.

Yet, handwritten resumes can still be used in certain situations and contexts. In this article, we will explain when it is worth it to apply with a handwritten resume and what are the pros and cons of using this resume type.

Are you looking to improve your old resume and get more interviews? At ResumePerk.com, we offer an affordable Resume Editing service. An experienced writer will correct the shortcomings in your resume, and improve the word choice, structure, and punctuation to help you pass the ATS and get noticed by top employers. Our resume editing is affordable for everyone –look at our prices and make sure!

When should you submit a handwritten resume?

Recruiters typically see handwritten resumes as a thing of the past and do not welcome such applications. However, there are exceptions. You can confidently use a resume written by hand in the following instances:

The company specifically asks for a handwritten resume

If the job posting requires the candidates to apply with a handwritten resume, you need to follow the employer’s directions. Such companies are rare, but you can come across one of them. There are many reasons for companies to pose this requirement.

Some companies might not have the established application process online, or prefer doing business the old way. The others want to see your motivation and interest in the role, as writing a resume by hand takes time and effort. Do not submit a handwritten resume if the employer expects a digital copy, as in this case, it is likely to get tossed.

You are applying to a small local business

Small businesses often accept handwritten resumes as well. If the company doesn’t have a website or social media pages, they will gladly accept your application in person. You can also use a printed copy of your digital resume in this case, yet, some believe that handwritten resumes show more personality.

In either case, you need to approach writing a paper resume seriously. Research the company, study its requirements and focus on the exact qualifications and experiences the company is looking for.

Your industry welcomes a creative approach

A handwritten resume can be used not only to convey your professional background to the employer. Today, when sending a digital resume has become a norm, sending a handwritten resume can show your high interest in a position. Plus, it will demonstrate your creative approach and surely will get you top of the hiring manager’s mind.

Such an out-of-the-box approach will most likely work in a creative or arts industry. If coming up with a non-standard solution to a problem is welcomed in your industry, you can try and apply with a handwritten resume.

The pros and cons of using a handwritten resume

Like any non-traditional way of job application, submitting a paper resume has its pros and cons you should take into account.

• It is a creative way to stand out . In a world where everyone submits DOCX and PDF resumes, receiving a letter with a handwritten resume can be pretty surprising for a recruiter – in a good way. Chances are, they will spend more time on your application simply because this isn’t a common thing.
• It shows your personality. A handwritten resume can tell a lot about your education level, attention to detail, and the ability to structure and organize information. When writing a resume on a sheet of paper, we do not have standard fonts and the auto-correct feature, so every resume is different.
• It proves that you really want the job. If you took your time to write a resume by hand, not just send a digital copy, it shows that you are really motivated to work in this company. High motivation and enthusiasm are valued by every employer, no matter the industry.
• It makes a great impression (if your handwriting is good). A well-organized resume with good handwriting and correct spelling instantly makes a good impression. It makes the hiring manager think that the applicant is just as detail-driven and organized when it comes to doing their job.
• It might be difficult to read. If you have a clear handwriting, it definitely works to your advantage. On the flip side, if you don’t write beautifully and your handwriting is difficult to read, the hiring manager is likely to toss it whatsoever.
• It can indicate your lack of knowledge of the work culture. Today, people send job applications digitally. If you don’t do the same, the hiring manager can assume that you are not familiar with the professional etiquette and work culture, and will not fit into the organization.
• The employer might think you’re not tech-savvy. The recruiter might think that you don’t have a computer or cannot use it. As most businesses use computers and software to automate their processes, coming across as a Luddite isn’t the best first impression.
• You need to write a new resume for every position. If you apply to multiple companies, you cannot just paraphrase the career summary and send the same resume everywhere. You will need to write it from scratch, every time.

With so many pros and cons, the best strategy is to weigh if submitting a paper resume is acceptable in your industry and career situation. Moreover, even if you decide to write a resume by hand in 2023, prepare a digital copy in case the hiring manager requests it.

How to write a resume by hand?

• Use high-quality thick paper. Choose paper no less than 100 grams per square meter and a good ink pen. A resume written on thick premium paper makes a solid impression as opposed to resumes on thin paper that look sloppy. Use a lined sheet of paper so that your lines look straight.
• Use one-inch margins. Without margins, your resume text will look cluttered. Be sure to use some white space for better readability and make sure the resume can be punched.
• Write in lists, not paragraphs. Just like with digital resumes, use lists over paragraphs – in this case, your resume will look structured and organized.
• Keep it under 3 pages. Handwriting naturally takes more space than the text typed on the computer. So, while recommended length for digital resumes is 1-2 pages , handwritten resumes can take up to 3 pages.
• Avoid correcting your mistakes. If you misspelled a word or made another mistake, it is best not to use a correction fluid or cross it out. Take a new sheet of paper and start it over. It is time-consuming, but sending a corrected resume will not make the right first impression.

Follow the standard resume rules

The requirements for a handwritten resume as the same as for a digital one. To make your resume effective and persuasive, follow these tips:

Describe your professional experience concisely

Experienced professionals should focus on the last 10 years of work. You can omit the early jobs, or list the job titles only. List your jobs chronologically starting from the current position. Do not rewrite the job descriptions from the internet and do not focus too much on the daily duties – instead, describe the results.

List education after the experience

Students and graduates can write about education first. In this case, such details as your GPA, coursework, and college awards are welcome. If you have 2+ years of experience, put the Experience section first and focus on describing relevant professional duties.

In addition to a college or university degree, you can add training, online courses, and certifications. You can create a separate Training section for such information.

Include relevant skills

In digital resumes, skills work as keywords and help you pass the ATS filters. When writing a resume on a sheet of paper, you can expand on each skill so that it sounds more convincing to an employer. Whenever possible, avoid generic skills such as teamwork, dedication, and organization.

For example, instead of “leadership” you can say “coordinated a team of 5 sales associates in a retail store”. Usually, we recommend including between 8-14 skills.

Add the Summary section

Write 3-5 sentences summarizing your qualifications and accomplishments for the position. Make sure your summary is customized for the exact company’s needs and challenges. Include figures and percentages whenever possible, as they always make a great impression.

Focus on achievements

For each job you list, write not only your daily duties, but also the precise results of your work: the revenue you generated, costs you saved, processes you improved, people you trained, etc. Add numbers to illustrate your impact. Include at least one accomplishments per job, as the accomplishments differentiate you from other candidates with the same qualifications.

Check for mistakes

Employers don’t like grammar mistakes, vague sentences and misspelled words. Mistakes in a handwritten resume make a negative impression, so proofread the written resume to make sure it’s flawless. To avoid mistakes, you can type a resume on your computer, run a spell checker, and then just put it on paper.

Let our resume writers create a standout resume for you

If you choose to apply with a handwritten resume, it is best to write it yourself because such a resume shows your personality. Yet, when it comes to digital resumes, you can benefit a lot from working with a resume writer who knows your industry and modern resume standards. Looking for a job without resume? Check out this article .

At ResumePerk.com, we can update your old resume or create a new one based on your preferences and career goals. The writer will also optimize your resume for ATS to ensure smooth transition through applicant filters. If you need to buy a resume contact us on chat to discuss your career goals and get your personal discount!

Our experienced writers can create a powerful resume suitable for each position. However, you may also request a specific resume depending on the job you are applying for, thus it will be tailored individually for your profession:

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How to Sign a Cover Letter

When  writing a resume cover letter , you should focus on each aspect. One of these key aspects is the conclusion of your cover letter. A good ending to a cover letter includes a proper  cover letter signature . How you  sign off your cover letter  is crucial as it will either leave the prospective employer with a positive,  professional first impression .

Choosing  how to sign off a cover letter  the right way depends on a few factors, such as the  cover letter format  of your email. However, in general, it’s better to remain  formal and professional . You can be positive and even friendly, but  avoid casual language  such as “thanks”, “cheers”, or “take care”.

If you get it wrong by  making a small mistake  or by using inappropriate language in your  cover letter ending , you risk leaving the wrong impression on the hiring manager. As employers receive  so many applications for each position , this can be enough for yours to be discounted.

The  signature on your cover letter  is a crucial part of your cover letter that you need to nail. Ensure you  sign your cover letter the right way  and leave the hiring manager with a fantastic impression. Check out the information below to ensure you know how to  conclude your cover letter in the best way possible .

How to sign a cover letter when emailing

Emailing job applications, including cover letters and resumes, is the new normal. Regarding the conclusion of your cover letter, you may be asking yourself, “do I need to sign a cover letter that is  submitted electronically ?”

You need to  have the proper sign-off  when you conclude your cover letter, even by email.

It’s essential to know how and  where to sign a cover letter  if you are emailing it to a hiring manager. Use a  professional sign-off  (such as sincerely, sincerely yours, best regards, or most sincerely) at the end of the letter, followed by your full name written underneath. Doing so makes your  cover letter  and job application that much more effective.

If you’re emailing a  cover letter with a signature  you should use a  professional sign off  (such as sincerely, sincerely yours, best regards or most sincerely) followed by your  full name written underneath .

You don’t need to sign the letter by hand when  signing a cover letter electronically . Also  avoid using italics  or an alternative font as this can look childish. Just write your full name in the  same font as the rest of the letter .

It’s also essential to clearly  include your contact details  when you  sign off a resume cover letter . It would be a tragedy if you  nailed your cover letter , spent time tailoring your resume using a   resume builder , and then the employer  didn’t know how to contact you .

An easy, time-effective way of doing this is by  setting up an email signature . You should include your name, telephone number, email address and a link to your  LinkedIn profile  (and any other useful links which may help your application).

Closing signature examples

Here are some examples of  how to sign a cover letter electronically . The first example contains the very least you should include (name, email address, and phone number). The third is the ideal example of  how to sign a cover letter via email .

Sincerely yours,

Mary Washington [email protected] 70997654

Best regards,

Mary Washington 17 Cherry Tree Lane, Portland, Oregon, 97035. [email protected] 70997654

Mary Washington 17 Cherry Tree Lane, Portland, Oregon, 97035. [email protected] 70997654 www.linkedin.com/marywashington www.personalwebsite.com

Examples of Bad Signatures on Cover Letters

Including  this part of a cover letter is essential , and doing it well can give your chances of being hired a serious boost. However, there are things you should avoid writing in your cover letter signature. In a cover letter, you as an applicant have a chance to show off some of your personality, but that  does not mean you can be too casual .

Here are some  examples of words you should avoid writing  when you are signing off your cover letter:

• Best wishes
• Take it easy
• Affectionately

It is also a good idea to not use abbreviations of words, such as “thx”. Also, erase any messages that are automatically included by your cell phone. Delete messages such as “Sent from my x phone” before sending.

How to sign a paper cover letter

Though it is  becoming less common , you may need to either  mail a cover letter  or upload one to a website. In these cases, you should leave enough space between the sign-off and your full name to  include a handwritten signature . After printing your cover letter, you should sign your name  using black ink .

For  written cover letters , you should use a formal business  cover letter format  which  includes your contact details  and those of the employer at the top of the page, as well as a  heading and salutation . As you include your contact details at the top, there is  no need to include them  with your signature as you would in an email.

Though the  importance of signing a cover letter  shouldn’t be underestimated,  how to end a cover letter  is only one part of your application. Read more  cover letter advice  for information on  writing the other parts of your cover letter  and also spend time researching  how to write a resume . Using  resume templates  is an effective way of  producing professional-looking results  quickly.

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Related Blog

Writing a resume – should it be handwritten?

Japan has a unique culture, and some aspects of everyday life vary significantly from other countries. One example of this can be found in the workplace: Some companies still like to receive handwritten resumes. Indeed, stationery shops often sell standardised career history forms to be filled in by hand.

That said, times are changing. Many companies want to store a digital copy of your resume, so it can be quite acceptable to prepare your resume using a program like Microsoft Word or Publisher.

Here’s what to consider when it comes to choosing between a handwritten resume and a document that you have prepared on a computer.

Is it wrong to choose to handwrite your resume?

Japan is a country of traditions, and the practice of handwriting your resume is still preferred by some companies.

In fact, the neatness of your resume can even be part of the hiring manager’s filtering criteria. Many will look for clearly written kanji that are consistently aligned.

There is also a view among some hiring managers that a handwritten resume takes longer to write, and your dedication to the task is a reflection of your character as a hard worker.

Should you use a computer to prepare your resume?

The downside of a handwritten resume is that it can end up being hard to read.

Preparing your resume on a computer overcomes this issue, and of course, it’s far less time consuming.

A digitally prepared resume also demonstrates that you have basic computer skills – something that can be masked if you opt for a handwritten document.

Understand the type of company you’re applying to

The key to knowing whether you should use a computer or pen and ink to prepare your resume, lies in understanding the nature of the company you are applying to work for.

For several types of companies in particular, it is important to provide a computer-generated resume. These include:

• Overseas-based companies which are likely to operate on international norms
• IT companies where the workplace environment will see computers play an integral role in daily activities.

Among these types of companies, handwritten applications can actually create a negative impression of you.

On the flipside, if you’re applying for a role with a small company or one attached to tradition, it may work in your favour to send in a handwritten resume.

Ultimately, handwriting your resume may show dedication to the task, but in today’s digital age there are sensible reasons to head to your computer to complete your resume.

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Handwritten Letters VS Typed Letters: Which is Better?

Category: Guides , Handwrytten Help

On average, the US Postal Service sends over  173 million  pieces of mail every day – and that’s just First Class! There’s no doubt that we’re a nation that loves sending snail mail . However, if you’re not used to writing letters , you might be unsure of how to go about it.

One of the biggest problems you’ll run into is how to write your letters efficiently. More precisely, should you be creating typed or handwritten letters?

If you’re struggling to decide between the two, here’s a guide from our team  at Handywrytten  to help you choose!

It All Starts With the Purpose

Add a personal touch, send something to save, show the extra effort, reduce your screen time, things to remember when handwriting letters, you don’t have to worry about handwriting, it’s quicker to type, spell-check is a lifesaver, you can create multiple drafts easily, things to remember when typing, what about the best of both, start creating your own handwritten letters.

The purpose of your letter can dictate whether you should send a handwritten note  or typed letter . It doesn’t always help, but there are some situations that will call for typed letters exclusively. These include letters that are more formal in nature, such as when contacting a company (especially to inquire about something or complain), applying for a job via mail, or sending a letter concerning a legal matter.

For example, if you’re fighting a legal fine, it’s not really a good idea to send something that’s handwritten. Formal topics and organizations will prefer typed letters. If what you’re saying is super important, then it may be best to save a copy and type your letter to avoid any mistakes. You don’t want an important word misread when it comes to a legal matter or when applying for a job! It could affect your whole case!

However, if you’re writing an informal letter , you don’t have to type it. This doesn’t mean you shouldn’t, but it allows you to create traditional and  beautiful handwritten letters  that create a lasting impression.

To help answer your question, let’s start by looking at the benefits of opting for handwritten letters.

Why Send Handwritten Letters?

Lots of people still enjoy writing handwritten letters, although it’s definitely an art form that’s become a lot less popular since the dawn of the computer (and even the typewriter!). But that’s not to say it’s obsolete. There are still plenty of reasons to write with a good old-fashioned pen and paper , and we’ve got some of the best right here:

There’s no denying that a typed letter removes a little bit of the personal touch that a handwritten letter carries. By writing  your words down directly, the recipient can imagine you sitting down and drawing out each letter carefully. Your sincere words will shine through your handwriting . You’re crafting something unique, and if that’s not personal, we don’t know what is!

Of course, typed letters can also be saved by the reciever, but there’s often not the same sentimental attachment. People are much more inclined to save something you handwrote yourself. They can trace the ink with their finger, see the little mistakes you made, and that uniqueness can be worth saving.

Look into the endless times people have chosen to turn handwritten letters into  a book , just to prove how special they are! From love letters to “thinking of you” letters, people will keep them as treasured keepsakes.

There’s something about a handwritten note that stands out. Perhaps it’s that it took longer than simply typing up a message, or that putting pen to paper takes more effort. Regardless, it will show your passion and care towards the recipient.

We’re all guilty of spending too much time staring a screen now and again! Not to mention the effects that the  blue light  of a computer can have on your skin and eyes. By handwriting your letters, you can take time away from the digital world and get back to reality for a moment. 

There are definite pros to writing a letter by hand , but it also has its fair share of disadvantages. For example, if you make a mistake in pen then you can’t just erase it; it’s there forever! So if you do choose to write by hand it can be a good idea to make a first draft, or at least mentally plan what you want to say before you start writing . 

It can also be tough to read other peoples handwriting . If yours isn’t very legible or your recipient has issues with their sight, a handwritten letter may not be the best choice. If you have to send out a lot of letters, that’s also going to become a greater task and could put a strain on your writing hand . 

That’s where Handwrytten comes in.

Send handwritten cards from the comfort of our smartphone app or website. Simply type your message and our robots will create your authentic, handwritten letters with ballpoint pen ! We’ll even mail them for you!

What About Typed Letters?

We’ve reviewed the benefits of handwriting your notes, so now let’s look at the pros of typed letters.

Not everyone has the best handwriting , and if yours isn’t top notch, then you might be better off typing your thoughts out. (Or using Handwrytten’s readily available handwritten fonts!) Handwriting has to be legible to be read, and you might spend time worrying over yours when you don’t necessarily need to! 

As long as you’re used to typing on a keyboard, the chances are it’s going to be quicker than writing by hand . You don’t have to be a super speedy typist to outrun the speed of handwritten notes – it does take a long time when working with a pen and paper ! If you’re busy, this could make typing the better option.

Even the greatest spellers make mistakes sometimes. If you’re writing to a friend you can probably excuse a mistake here or there. However, if you’re writing to someone you don’t know as well (or at all), or you really don’t have a good grasp of spelling and grammar, typing can help. There are tons of programs out there that will check your spelling as you write, allowing you edit out all of those little mistakes to create a flawless note .

Not every letter can be done properly the first time. If you’re writing something important, it might take a few drafts for you to get the words exactly as you’d like them. Luckily when you’re typing on a computer, this is a breeze. Rather than starting from scratch like you’d have to with a handwritten letter , you can simply edit the areas you’re not happy with and move sections around until you’ve got it just right. If you’re a perfectionist, that’s going to save a lot of time and stress.

Just like handwritten notes , typing has a whole lot of good attributes. But it does lack the personal touch that handwriting is full of and can seem a little too formal (not personal enough) for certain letters. Thank you notes or congratulatory letters, for example, will come across much better if they’re written by hand !

It’s no secret that both handwritten and typed notes have their downfalls! The great thing about handwritten notes is that they come across as personal, thoughtful, and are filled with more care. However, if you don’t have the handwriting or the time to craft them, they can be a nightmare!

On the other hand , typing isn’t always appropriate and can come across as a little strange for certain letters. So, why not combine the best of both?

At Handwrytten, we provide a handwritten note service, allowing your heartfelt messages to be transformed from text to gorgeous handwritten letters. The idea is simple; you type up the words you want to say, and our robots write them for you.

Okay, so it’s not actually us. It’s our amazing robots that can be programmed to write in a whole range of different handwriting styles. They actually put ballpoint pen to paper and quickly – but precisely – write out your words. It’s an amazing system that can be used for a whole range of purposes!

From gorgeous thank you for purchasing cards to letters for faraway friends, we cover all of your handwriting needs.

Handwritten letters are a thoughtful way to send your words across the globe, and they’re a lot more unique and special than typed notes. But if you can’t handwrite your own, it’s time to look into Handwrytten.

Start learning more about the  features of Handwrytten and make sure to get your letters sent to allow for time to get them delivered , or get in touch with our team today to find out more!

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